HomeMy WebLinkAbout2017-12-19 Parks and Trails Agenda Packet CITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
December 19, 2017 - 7:00pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Minutes
a. Minutes – October 17, 2017*
5. Open Forum
6. Presentations
7. Unfinished Business
a. Ravinia Neighborhood Park Planning Meeting Recap and RFP*
8. New Business
a. Corcoran Athletic Association Operations*
9. Reports/Information
a. Active Planning Applications – Informational only*
10. Subcommittee & Miscellaneous Reports
a. City Council Report – Councilmember Keefe *
b. Garden Club Report
c. Elm Creek Watershed Commission Report – Sharon Meister
d. Park Dedication Fund*
11. Other Business/Announcements
12. Commissioner Liaison Calendar
City Council Meetings
12/14/17 12/28/17 1/11/18 1/25/18 2/8/18 2/22/18 3/8/18
Meister Robran Anderson Robran Nybo Regan Krueger
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
CITY OF CORCORAN
Item 4a.
Parks and Trails Commission Meeting Minutes
October 17, 2017 - 7:00pm
The Corcoran Parks and Trails Commission met on October 17, 2017, at City Hall in Corcoran, MN.
Present were, Commissioners - Anderson, Krueger, Meister, Nybo, Robran, and Strehler.
Also present was City Administrator Martens.
Absent was Commissioner Regan
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
a. Agenda
Motion: Made by Meister, seconded by Krueger, to approve the agenda as presented.
Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler
(Motion carried 6:0)
4. Minutes
a. Minutes – September 19, 2017
Motion: Made by Nybo, seconded by Strehler, to approve the minutes as presented.
Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler
(Motion carried 6:0)
5. Open Forum - None
6. Presentations - None
7. Unfinished Business - None
8. New Business
a. Park Planning Discussion – Northeast Corcoran
City Administrator Martens provided an overview of the proposed development plan presented to
the City Council on September 28, 2017. Commissioners discussed natural resources in the area,
trail connections, public and private recreation amenities, the need for three types of parks,
connections to development in Rogers, and preference for native landscaping in the development.
Commissioners directed staff to plan for an open space park that transitions to a neighborhood park
as it moves north and to refine the off-road trail plan to have one primary connection to the north.
b. Use of Park Dedication Funds for Off-road Trails
City Administrator Martens informed the Commission that the City Council was interested in using
park dedication funds for a trail adjacent to a proposed Willow Drive and Larkin Road Improvement
project. Commissioners discussed the existing amount of park dedication, anticipated additional
park dedication revenue in the near future, phasing the trail to reduce the amount of park dedication
funds used, the preference of bituminous or gravel trails, and the need to have funds for the
Roehlke athletic complex.
Motion: Made by Robran, seconded by Krueger, to recommend park dedication funds be used for
the trail to pay for fifty percent of the cost up to $400,000.
Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler
(Motion carried 6:0)
c. Recreation Coordinator Job Description and Duties
City Administrator Martens presented the proposed job duties and timeline for the Recreation
Coordinator position. Commissioners directed staff to proceed as outlined in the report.
CITY OF CORCORAN
Item 4a.
9. Reports/Information
a. Active Planning Applications – Informational only, no action taken
b. Ravinia Neighborhood Park Planning Meeting Recap
Commissioners Anderson, Strehler, and Robran provided an update on the neighborhood meeting that
took place prior to the Commission meeting. Approximately 20-30 people were in attendance to share
their thoughts on the park and amenities. Commissioners discussed the amenities requested as well as
their ideas for the park. Staff was directed to provide an overview of the comments left by attendees at
the next meeting.
10. Subcommittee and Miscellaneous Reports
a. City Council Report
Commissioners reviewed the report.
b. Garden Club Report
Chair Anderson shared that a bulb planting event would be taking place in November.
c. Elm Creek Watershed Commission Report – Sharon Meister
Commissioner Meister informed the Commission that the October meeting had been cancelled and
that an alternate member is recommended to attend meetings.
d. Park Dedication Fund
Commissioners reviewed the report.
11. Other Business/Announcements
Commissioner Robran provided an update on 2018 Country Daze planning including possible band
options.
City Administrator Martens informed the Commission that there were no planned agenda items for
November.
Motion: Made by Krueger, seconded by Meister to cancel the November Parks and Trails
Commission meeting.
Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler
(Motion carried 6:0)
12. Commissioner Liaison Calendar
Commissioners reviewed the calendar. Commissioner Robran stated he was taking the December
28th meeting for Commissioner Strehler.
13. Adjournment
Motion: Made by Krueger, seconded by Meister, to adjourn the meeting at 8:48 pm.
Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler
(Motion carried 6:0)
Submitted by
Brad Martens City Administrator
7a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: December 19, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Ravinia Neighborhood Park Planning Recap and RFP
______________________________________________________________________
On October 17th a neighborhood meeting was held to provide information and to hear
requests from area residents. The following is a list of items requested from those
attending the meeting:
Multi-purpose courts for tennis and basketball (2)
Frisbee golf
Areas to grill that are covered
Tennis courts (2)
Skate park
Splash pad
Dog run/dog park
Basketball court (4)
Sand volleyball courts
Putting green
Good lighting (2)
Shredded tire mulch
Hockey rink
More trails for walking
Emergency call box
Trees should not have fruit to fall on ground
Community gardens with access to water
Fitness equipment for adults (playcore example)
Teeter totters, swings, ninja warrior type obstacles,
7a.
Zipline, spider ropes, baseball field, monkey bars, curly slides, rock wall w/ropes,
sandbox, bridgeways across playsets, tire/saucer swing, roller slide, picnic
tables, pole
The next step in the process is for the City to issue a request for proposals (RFP) and
review proposals. A draft RFP is attached to this report for review. It is requested that
the Parks and Trails Commission consider a motion to recommend the City Council
issue a RFP for playground equipment for the Ravinia Neighborhood Park.
Attachment:
1. Request for Proposal and Quote
REQUEST FOR PROPOSAL AND QUOTE
RAVINIA NEIGHBORHOOD PARK
PLAY STRUCTURE
CITY OF CORCORAN
6604 WILDFLOWER TRAIL, CORCORAN, MN 55340
GENERAL INFORMATION
OBJECTIVE
A. The purpose of the Request for Proposal (RFP) is to obtain site plan design and quotes to include
the purchase of playground equipment and installation for the playground site at the Ravinia
Neighborhood Park, 6604 Wild Flower Trail, Corcoran, MN 55340.
B. ISSUING OFFICE
The RFP is issued by the City of Corcoran. All correspondence regarding the RFP should be
addressed to: Brad Martens, City of Corcoran, 8200 County Road 116, Corcoran, MN 55340.
C. CONTRACT ADMINISTRATOR
All communications concerning the contract should be directed to Brad Martens, City
Administrator at 763-400-7030 or bmartens@ci.corcoran.mn.us.
D. INCURRING COSTS
The City of Corcoran is not liable for any cost incurred by the prospective firms prior to the
signing of the contract.
E. PROPOSALS
To be considered, each firm must submit a complete response to this RFP, using the format
provided in Section III. The proposal must be signed in ink by an official authorized to bind the
submitter to its provisions. The proposal must include a statement as to the period during which
the proposal remains valid. This period must be at least ninety (90) days from the due date for this
proposal.
F. ACCEPTANCE OF THE PROPOSAL CONTENT
The contents of this proposal will become contractual obligations if a contract ensues. Failure of
the selected consultant to accept these obligations may result in cancellation of the award.
G. SELECTION CRITERIA
Responses to this RFP will be evaluated based on a three-step selection process:
1. Staff will review the firm’s response to the RFP, including a computerized drawing of the
proposed project and determine if the proposal meets all criteria for consideration.
2. The Parks and Trails Commission will review the proposed play structure options and
recommend a proposal for the park location.
3. A neighborhood meeting will be held so residents can review the proposed play structure
options and recommend a proposal for the park location.
4. City staff will review the recommended proposal and comments from the residents and the
City Council will award the contract.
H. PROPOSAL RECEIPT
Proposals must arrive at Corcoran City Hall 8200 County Road 116, Corcoran, MN 55340 on/or
before noon on Friday, February 2, 2018.
I. RIGHT TO REJECT BIDS
The City of Corcoran reserves the right to award the total proposal, to reject any and all
proposals in whole or in part, and to waive any informality or technical defects, in the City’s
judgment. In determination of award, the qualification of the proposal submitter, the conformity
with the specifications of services to be supplied and delivery terms will be considered.
J. COST LIABILITY
The city assumes no responsibility or liability for costs incurred by the firms prior to the signing of
this agreement. Total liability of the City of Corcoran is limited to the terms and conditions
of this agreement.
K. OWNER
The City of Corcoran is designated as Owner. All work shall be on public property. The
contractor shall confine operations, at all times staying with the limits of the property. Any
repairs or restorations required outside the property limits due to the Contractor’s carelessness
shall be repaired by the Contractor at their expense.
L. AWARD OF CONTRACT
The City of Corcoran will award one contract for this entire project to the responsible bidder
submitting the Quote meeting all performance and required criteria as set forth by this set of
contract documents, plans and specifications.
M. TAXES
The contractor shall pay all sales, consumer, use and other taxes required to be paid by them in
accordance with the law of the place where the work is to be performed.
N. TEMPORARY ENCLOSURES, BARRICADES AND FENCES
The Contractors shall provide and maintain all necessary temporary enclosures and barricades to
adequately protect the work and materials from the elements and persons not involved with
construction. The Contractor shall remove all temporary enclosures, barricades and fences upon
completion of the work.
O. PROTECTION OF EXISTING FACILITIES
The Contractor shall provide for and be responsible for protection of existing pavements, utilities,
fencing, etc. In general, all existing materials, surfaces, sod, etc., to remain which are affected by
the work shall be repaired and restored to an original and functional condition.
P. SHIPMENT OF MATERIALS
Before making any shipment of materials to the site, Contractor shall ascertain whether the site is
in a condition to receive the shipment. Where this provision is neglected and material is delivered
to the site when the latter is not in condition to receive it, such materials shall be properly stored
elsewhere at the Contractor’s expense and adequate insurance coverage provided for off-site
storage.
Q. STORAGE OF MATERIALS ON OR OFF-SITE
1. Contractor shall provide storage as required to protect and preserve all materials stored at
the site. Materials are not to be stored directly on the ground. Storage of materials is to be
confined to areas designated by the City. City will not sign for or be responsible for
materials delivered to the site.
2. Equipment which is delivered in advance of the installation week can be stored at the
Public Works Facility 9100 County Road 19, Corcoran, MN 55340. Playground
equipment supplier will be responsible for equipment and insurance of equipment stored at
the Public Works Facility. Equipment supplier will also be responsible for the unloading
and loading of the equipment at the Public Works Facility. In addition, supplier will be
responsible for delivery of the equipment to the installation site and clean up all packaging
materials/debris from loading/staging location. Contact Kevin Mattson 763-400-7028.
3. Equipment delivered early will not be paid in full. Supplier is welcome to invoice City for
up to 50% of playground structure expense if stored on-site at the Public Works Facility.
Payment for final 50% of structure and installation will be paid when installation is
complete and a compliance audit has been received.
R. WORKING HOURS
Working hours shall be from 8:00 a.m. until 6:00 p.m., Monday through Friday unless approval
has been made with the City Administrator, to work otherwise.
S. CLEANUP
All work areas shall be returned to a condition equal to or better than was in existence at the
beginning of the project. All construction debris, including excavated soil, shipping materials
including cardboard, pallets, etc. shall be removed and disposed of in a manner satisfactory to the
City.
II. SELECTION PROCESS
A. Staff will use the feedback from the Parks and Trails Commission and neighborhood groups to
make a recommendation for purchasing.
B. If necessary, an interview/informational meeting may be requested by staff.
III. SPECIFICATIONS
A. Structures shall meet and comply with all current ADA Legislation and ASTM F1487.
B. Two structure areas must meet age related design criteria. One suitable 2-5 year olds and one
suitable for 5-12 year olds and be IPEMA certified. Contractors are encouraged to provide
multiple proposal types (traditional playground equipment, natural looking playground equipment,
rope style systems, etc.). See attached concept diagram for details.
C. The approximate size of the structure area for the equipment suitable for the 2-5 year olds is 50’ x
70’; the approximate size of the structure area for the equipment suitable for the 5-12 year olds is
40’ x 100’.
D. Wear pads must be installed below bottom of slides and swings.
E. Site shall have signage information provided appropriate to the structure/area. If signage includes
photos of individuals, the photo must include a diverse group of users.
F. All plastic and coating products must be UV and color stabilized to resist fading.
G. Supplier must be able to provide a tool kit for fasteners, parts manual (both hard copy and
electronic) and touch up paint kit for all structure colors.
H. All parts must have a corrosion resistant finish and be capped on the top end.
I. All metal decks must be manufactured from sheet steel conforming to ASTM specification A-569
and be finished with a vinyl coating.
J. All connecting hardware used must be zinc plated or stainless steel, free of protrusions, vandal
resistant and have a tamper proof design. Service kit for tamper proof fasteners must also be
provided.
IV. PROPOSAL
A. PROPOSAL FORMAT
The firm will be responsible for submitting a written proposal listing outline of equipment and
cost for equipment, delivery, and installation.
B. FEE QUOTATIONS
Two proposal amounts are requested; $60,000 and $80,000. The fee proposals for the project will
include all costs associated with the project, including all equipment, structures, delivery,
installation, construction permits, taxes and service charges. Each firm is requested to provide the
maximum amount of play activities for that fee.
C. SUBMITTAL REQUIREMENTS
Each of the following items shall be considered an integral part of the Contractor’s proposal and
shall be submitted to the City on or before the date and time as stated on the Proposal Form:
1. One copy of a completed and signed Proposal Form.
2. List all base materials
3. List of all equipment included in the plans, with quantities.
4. One copy of a play area equipment layout drawing to scale showing layout, safety zones,
accessibility, border and outside dimensions.
5. One bound notebook or plan size sheet of all components and features specific to the
project.
6. One complete copy of all warranty information.
7. The contractor shall indicate all deviations from the specifications.
8. Provide a letter from the manufacturer or an independent consulting firm stating all
equipment meets the current ASTM F1487 standards.
9. Installation of play structure, benches and swing set(s) must be completed by paid
professional staff. Any deviation from the use of paid professional installers must be
approved by the Superintendent of Parks.
10. Documentation that all equipment quoted is covered by product liability insurance.
D. SITE REVIEW
Consultants submitting quotes are expected to visit the site and should contact Brad Martens at
763-400-7030 for directions or questions.
E. REGULATORY COMPLIANCE
1. All equipment provided and all areas around and between equipment must comply with
most current Consumer Product Safety Commission (CPSC) guidelines and The American
Society for Testing and Material (ASTM) standards. It is the responsibility of each bidder
and manufacturer to be aware of these guidelines. Please list all deviations where you do
not comply totally and explain each in detail when submitting the proposal. Equipment
that requires labor intensive measures or modifications, after installation, such as the
cutting of bolts, to bring equipment into conformance with CPSC and ASTM will not be
accepted. As recommended by CPSC, a project specific maintenance manual shall be
provided at the end of the project.
2. Playground structure, benches and swing set must meet the current requirements of the
Americans with Disabilities Act and ASTM F1487.
3. All equipment must be IPEMA certified.
4. All surfacing materials must meet current CPSC guidelines, ASTM F1951 and ASTM
F1292 standards, as well as be IPEMA certified.
5. Once installation is complete on all equipment, supplier must provide a formal safety
audit of the installed equipment. Audit must document that equipment meets all
current standards listed above. Final ½ payment for structure, payment for base
materials and installation will not be processed until after the safety audit inspection
and document has been completed and delivered from a certified playground
inspector.
6. Supplier must invoice City for all payments.
F. PROJECT PHASING
The City of Corcoran is challenging various playground manufacturers to use their professional
expertise and creativity to develop a unique play structure.
G. TIMETABLE
1. Proposal submittal deadline Friday, February 2, 2018, on/or before noon.
2. Review by staff and Parks and Trails Commission by end of February
3. Review by residents by end of March.
4. City Council approval by end of April.
5. Notification of contract award by end of April.
6. Delivery of playground TBD (contact Brad Martens)
7. Installation of playground structure to be scheduled with Contractor.
H. CITY RESPONSIBILITY TO PROJECT
1. Site rough grading and leveling.
2. Purchase and installation of engineered wood fiber.
3. Installation of concrete curb border (if needed).
4. Finish grading and seeding.
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8a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: December 19, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Corcoran Athletic Association Operations
______________________________________________________________________
In November, staff met with Kevin Dale to discuss the future of the Corcoran Athletic
Association and the upcoming 2018 baseball and softball season. Below are topics of
our discussion with recommended actions for consideration. Kevin Dale will be
attending the meeting to assist with the discussion.
Operations
o The 2018 budget includes funds for a year-round part-time Recreation
Coordinator (20 hours per week) with the goal of taking over recreation
programming in Corcoran at the request of the Corcoran Athletic
Association and the Corcoran Soccer Association. Staff is awaiting final
Council approval of the 2018 budget prior to posting the position.
Registration/Season Dates
o Staff recommends Kevin establish dates for the baseball and softball
season and coordinate with the Corcoran Soccer Association.
o Registration begins February 1, 2018; the Parks and Trails Association
should review 2017 fees and consider amendments.
T-Ball $65/$75 Near Ball $65/$75
Boys 10U $75/$85 Girls 10U $55
Boys 12U $125 Girls 12U $105
Boys 14U $140 Girls 14U $105
Boys 16U $160 Girls 16U $125
Boys 19U $240 Girls 18U $125
Board of Directors
o Kevin is the only remaining individual active in the association. Without a
Board of Directors, the organization can no longer be a legal non-profit.
8a.
o Kevin and staff recommends that members of the Parks and Trails
Commission consider becoming the Board of Directors for the Corcoran
Athletic Association.
Other
o The Parks and Trails Commission should consider any other relevant
information related to the Corcoran Athletic Association.
Attachment:
1. Corcoran Athletic Association Bylaws
2. Corcoran Athletic Association Articles of Incorporation
3. Example fees from other organizations
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE November 7, 2017
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
Projects in italics are new
Project marked with an * have moved from active to approved
The following is a summary of project status for current, active projects:
1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with
a joint City Council/Commission work session on March 16th followed by a community open house on
April 17th and several commission meetings and Council work sessions. The next Council work
session is scheduled for November 20th. The next public event is an open house tentatively
scheduled for January 2018.
2.Hennepin County weather station on Rush Creek Meadows City Park east of Cain Road (PID 11-
119-23-22-0003) (City file 17-024). City staff has been discussing a possible County weather station
on this property. A formal application has been submitted by the City and will be processed
administratively as an administrative permit for essential services.
3.Roiling Hills Tree Farm Certificate of Compliance at 6855 Rolling Hills Road (PID 32-119-23-11-
0003) (City File 17-030). A certificate of compliance was required for an agricultural building. This
request will be administratively approved.
4.Encroachment Agreement for 21729 County Road 10 (PID 16-119-23-31-0003) (City file 17-031).
Randy Olsen has requested approval of an encroachment agreement to construct a private driveway
in the unimproved right-of-way of King Ben Road. Staff is working with the City attorney to prepare the
document, which will be administratively approved.
5.Scherer – Jordan Plat at 6513 and 6603 Horseshoe Bend Road (PID 32-119-23-41-0020 and 32-
119-23-14-0023) (City file 17-032). The applicant has submitted a request approval of the preliminary
plat and final plat to adjust the lot line between the two properties. A variance is required because
neither property meets the minimum lot size standards in the UR zoning district. A vacation is required
for the drainage and utility easements along the existing lot line to be moved. The application has
been submitted, but is incomplete. Staff is working with the applicant to get the required materials.
6.Sign Ordinance Update (city file 17-033). The Council asked staff to bring back options for
increasing the amount of dynamic message boards allowed in the City. At the October 26th meeting,
the Council directed staff to schedule this item for a public hearing at the Planning Commission to
increase the allowed area of dynamic sign to 60% and reduce the message change limit from 12 to 6
seconds. Staff will place this item on the December or January meeting.
7.Dog Kennel Ordinance Update. The Council directed the Planning Commission to review the
Kennel standards in the ordinance and make a recommendation about whether any changes are
needed. The Commission discussed the item at their September 7th meeting and asked that it be
Agenda Item 9a.
MEMORANDUM 2
placed on a future meeting agenda for more discussion. Staff will place this on the December or
January meeting.
8. Park Place Storage Phase 2 (City file 17-034). The Master Plan for Park Place Storage was
approved in 2016. The Council approved the entire project but noted that each phase would need to
submit for site plan approval. This was primarily a condition to ensure that all engineering issues were
adequately addressed for each phase. Phase I is under construction and the applicant has submitted
an application for administrative site plan approval for Phase 2 (to the south of Phase 1). Staff is
currently reviewing the application materials.
Also, there are several projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting when
more information is available on the Loretto sewer project.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released, but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding
issues and future expansion plans on the property.
3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel
property at 20400 County Road 10 (City file 14-027). The City Council approved the request on
December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD
development plan. Peachtree Partners did not buy the property, but a different developer could still
proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to
extend the approvals for an additional year. Staff recommended that this request be reviewed by the
City Council, but adequate time was not provided to place this on a Council agenda prior to expiration.
Staff administratively approved an extension until February 28, 2017 so that this request for extension
could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council
approved a one year extension.
4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an
application for approval of a building addition, which required a conditional use permit, interim use
permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th
Planning Commission meeting and was approved by the City Council on June 25th. The required
landscaping will be finalized and constructed after the downtown infrastructure project is completed.
The City will release the remaining escrow when the planting is completed.
5. “Strehler Estates” Final Plat (PID 17-119-23-32-0004) (city file no. 16-001). The applicant
submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to
allow a private drive for property at 22900 Strehler Road. The City Council approved both items on
October 8th. The final plat was approved by the City Council at the January 28th meeting. A stop work
order was issued as the developer began construction of the private drive in advance of filing the plat.
The applicant is working to address the conditions of approval and then will record the final plat at
Hennepin County.
6. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance
amendment allowing private drives in the Rural Residential district, subject to certain conditions.
However, after adoption the City Council directed staff to revisit this issue and consider an ordinance
amendment to eliminate the requirement that private drives off paved roads must be paved. The City
Council approved the amendment on May 26th. The Council also identified additional issues that
should be reviewed and discussed at a future date.
MEMORANDUM 3
7. Gmach Farms Subdivision 1 Preliminary Plat, Final Plat and Variance (city file 17-017). George
Gmach has submitted an application for approval of a subdivision with four lots. The Preliminary Plat
was scheduled for a public hearing at the August 3rd Planning Commission meeting and City Council
approved on August 24th. The variance was reviewed at the September 7th Planning Commission
meeting and the Council approved the variance and final plat at the September 28th meeting.
8. Mayers Ag Preserve (city file 17-019). Staff has received an application from Ernie Mayers for six
properties near Larkin Road to be entered into the Agricultural Preserve program. The item was
approved at the September 28th City Council meeting.
9. CHOL/IUP for Good Dogs MN at 10220 Trail Haven Road (PID 03-119-23-33-0001) (city file 17-
021). Staff has received an application for a Conditional Home Occupation License (CHOL) for a dog
kennel, which is processed as an Interim Use Permit (IUP). The item was reviewed at a public hearing
at the September 7th Planning Commission meeting and Council approved the request on September
28th.
10. Hoppe Lot Consolidation and Easement Vacation at 9815 Rush Creek Blvd. (PID 08-119-23-23-
0015 & 08-119-23-23-0014) (city file no. 17-027). The applicant is combining two lots and vacating
the easement along the existing lot line. The City Council approved on September 28th. The file has
been closed out and remaining escrow is begin refunded.
11. Red Barn Pet Retreat CHOL/Interim Use Permit amendment at 19520 Stieg Road (PID 01-119-23-
31-0002) (city file no. 17-028) The applicant received approval of a CHOL/IUP last year and is now
requested an amendment to the approval. Based on the initial information provided by the applicant,
staff suggested that the proposed changes were minor and the request was approved by the City
Council at the September 28th meeting.
12. Pulte Homes of Minnesota LLC request for sketch plan review of “Encore” at 9975 CR 101 (PID
12-119-23-12-0001) (city file 17-029). Pulte has submitted a sketch plan review for a residential
development on this property. The item was reviewed by the City Council at the September 28th
meeting.
13. *Hales Corner 2nd Addition Preliminary Plat, Final Plat, Variance and Vacation at 6470 and 6450
Pioneer Trail (PID 32-119-23-32-0012 and 32-119-23-32-0013) (city file 17-025). Kenny
Doboszenski has requested approval of the preliminary plat and final plat to adjust the lot line between
the two properties. A variance is required because neither property meets the minimum lot size
standards in the UR zoning district. A vacation is required for the drainage and utility easements along
the existing lot line to be moved. The public hearing was held at the October 5th Planning Commission
meeting and the Council approved the applications on October 26th.
14. *Bass Lake Estates Comprehensive Plan Amendment, Rezoning, Preliminary PUD
Development Plan and Preliminary Plat at 19235 and 19219 CR 10 (PID 2511923440002 and
2511923440003) (City file 17-026). The applicant is requesting approval for a mixed-use
development with self-storage building on the northeast 5 acres and single family homes on the
remainder of the site. The item was reviewed by the Parks Commission on September 19th. The
public hearing was held at the October 5th Planning Commission meeting and the Commission
recommended approval. The City Council approved the request on October 26th.
10a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: December 19, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
______________________________________________________________________
The Parks and Trails Commission last met on October 17, 2017. The following is a
recap of some of the items discussed at City Council meetings since that time. A full
recap can be found by reviewing the approved City Council minutes on the website
October 26, 2017 Council Meeting
Overview of Code Enforcement Scenarios
o Reviewed a report showing various code violation scenarios and what
action is taken by staff
Public Hearing – Delinquent Fees
o Held the public hearing; approved a resolution certifying delinquent fees to
Hennepin County for collection
Public Hearing, Preliminary Plat, Final Plat and Variance for Hales Corner 2 nd
Addition located at 6450 and 6470 Pioneer Trail
o Held the public hearing; approved as presented (essentially moving a lot
line)
Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Preliminary
PUD for “Bass Lake Estates” a mixed-use development at 19219 and 19235
County Road 10
o Approved the items as presented for 56 detached homes and 7 self-
storage buildings
Tax Forfeit Properties
o Approved a resolution to acquire a tax forfeiture property south of Schutte
Road
10a.
City Initiated Sign Ordinance Update
o Provided staff direction to update the ordinance to allow for larger dynamic
signs and for the opportunity to change messaging more quickly
Repeal of Solar Moratorium
o Approved the ordinance removing the solar moratorium (ordinance was
updated to remove the option of solar gardens previously)
Feasibility Report – Willow Drive and Larkin Road Improvement Project
o Approved the resolution approving the feasibility report and calling an
improvement hearing for December 14th
Maple Hill Estates Water/Sewer Connection Discussion
o Provided staff direction on fees related to connection
2018 Budget – Compensation/Benefits
o Provided final direction prior to adopting the 2018 budget in December
November 9, 2017 Council Meeting
Public Works Director Three Month Report
o Heard a report from Kevin Mattson on cost savings to the City and
revenue brought in as billable hours over the first three months of the
position
Sub-watershed Assessment Meeting
o Discussed information related to an upcoming meeting in which individuals
living in the area will be invited
Solicitors, Peddlers, Transient Merchants Ordinance Review
o Council provided feedback on what items to include in the ordinance
Draft 2018 Water and Sewer Budgets
o Council directed staff to finalize the budgets with information presented
Emergency Communications Systems Fee Ordinance
o Directed staff to draft ordinance for adoption as presented
Public Works Maintenance Operator Recruitment
o Authorized staff to begin the recruitment process
Origin and Destination Study
o Authorized staff to proceed with study in an amount not to exceed $4,500
November 20, 2017 Council Meeting
2018 Proposed Tax Rate
o Accepted the report outlining tax impacts related to the proposed tax rate
for 2018
2040 Comprehensive Plan – Land Use Discussion
o Provided staff with direction on land use in northeast and southeast
Corcoran
10a.
Draft 2018 Budget and Levy
o Directed staff to continue with the 2018 budget and levy as drafted prior to
final adoption in December
City Administrator Performance Evaluation Distribution
o Council discussed the evaluation process
2018 Goal Setting Meeting
o Directed staff to schedule meeting in January without an outside facilitator
December 14, 2017 Council Meeting
The following is a list of some of the items on the agenda for the December 14 th
meeting. The report was completed prior to the meeting taking place.
Improvement Hearing – Willow Drive and Larkin Road Improvement Project
2018 Proposed Budget and Property Tax Levy
Elm Creek Watershed Commission Alternate
Hennepin County Crime Lab Update
Emergency Communications Systems Fee
2018 Fee Schedule
2018 Full-time, Part-time, and Seasonal Wage Schedule
2018 General Fund Budget and Property Tax Levy
2018 Water and Sanitary Sewer Budgets
Attachments:
None
10d.
December 12, 2017
Date
Park
Dedication
Memorial Park
Maintenance
Combined
Fund Balance
415-10100 415-10102
09/16 Beginning Balance 364,189.75 9,097.68 373,287.43
09/16 Millow Electric (3,885.00)
09/16 Interest Earned 0.17 1.15
09/16 3rd Qtr Interest Allocation 40.13
10/16 Interest Earned 0.18
11/16 Garden Gate (210.00)
11/16 Park Place Storage 16-027 55,875.00
11/16 Interest Earned 0.16
12/16 Park Dedication Fees 11,910.00
12/16 Interest Earned 0.28 1.14
12/16 4th Qtr Interest Allocation 405.70
01/17 Interest Earned 0.37
02/17 Interest Earned 0.27
03/17 Wenck - Ravinia Park Design (769.40)
03/17 Lennar - Ravinia 8th Addition 79,400.00
03/17 Interest Earned 0.21 1.12
03/17 1st Qtr Interest Allocation 283.29
04/17 Garden Gate (180.00)
04/17 Wenck - Ravinia Park Design (238.50)
04/17 Interest Earned 0.17
05/17 Wenck - Ravinia Park Design (23.60)
05/17 Interest Earned 0.13
06/17 Wenck - Ravinia Park Design (275.40)
06/17 Interest Earned 0.18 1.14
06/17 2nd Qtr Interest Allocation 120.83
07/17 Wenck - Ravinia Park Design (610.40)
07/17 Interest Earned 0.21
08/17 Kevin Dale - Press Box Supplies (272.78)
08/17 Kevin Dale - Press Box Supplies (2,799.30)
08/17
MN Twins Community Fund - 2016
Hennepin Co. Grant 15,000.00
08/17 Interest Earned 0.20
09/17 Morris Excavating - 4" Tile Install (6,407.50)
09/17 Wenck - Ravinia Park Design (57.50)
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS
09/17
M/I Homes of Minneapolis Bass
Lake Crossing 166,740.00
09/17 Interest Earned 0.18
09/17 Interest Earned 65.41
09/17 Interest Earned 1.14
10/17 Wenck - Ravinia Park Design (445.80)
10/17 George or Jean Gmach 7,940.00
10/17 Interest Earned 0.18
ENDING BALANCE 685,797.82 9,103.37 694,901.19