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2017-12-28 Council Agenda Packet
CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda December 28, 2017 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of December 14, 2017 Council Meeting* b. Resolution 2017-80 Accepting Donations from the Northwest Area Jaycees* c. Resolution 2017-81 Accepting Donations for the City of Corcoran Canine Program* d. Designation of Polling Places for 2018 Elections* e. Resolution 2017-83 Amending Resolution 2017-48* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Planning Project Update* c. Financial Performance Report* d. 2018 Open Book Meeting Date* e. 2017 Year in Review* 9. Planning Business a. 2040 Comprehensive Plan – 2018 Schedule* b. Requested Modification to Financial Guarantee Policy – Bass Lake Estates* 10. Unfinished Business 11. New Business a. 2018-2019 Labor Agreement* b. Recycling Agreement Extension* c. Rockford School District Property – 20400 County Road 50* d. Ravinia Neighborhood Park Request for Proposals* e. CodeRED Agreement and Implementation* 12. Closed Session a. City Administrator Performance Evaluation 13. 2017/2018 Council Schedule* 14. Council Liaison Calendar Planning Commission 1/4/18 2/1/18 3/1/18 4/5/18 5/3/18 Dejewski LaFave Keefe Thomas Bottema Parks and Trails Commission 1/16/18 2/20/18 3/20/18 4/17/18 5/15/18 Available Bottema Available LaFave Keefe 15. Adjournment CITY OF CORCORAN City Council Meeting Minutes December 14, 2017 - 7:00pm The Corcoran City Council met on December 14, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Council Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, City Engineer Torve, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted the addition of Item 11e. 2018 Vision Setting Session, discussion of the date. MOTION: made by LaFave, seconded by Keefe to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4.Open Forum No persons were present to speak. 5.Public Hearings a. Improvement Hearing – Willow Drive and Lark Road Improvement Project City Administrator Martens presented the report outlining the timeline of the project to date, the proposed costs and proposed assessments, and the next steps in the project. Mayor Thomas opened the public hearing. Mary Soligny, 21201 Larkin Road, addressed the Council on the project. Ms. Soligny provided an overview of her business, safety concerns with crossing a paved road, and concerns with the trail. Jim Zajicek, 20701 Larkin Road, addressed the Council on the project. Mr. Zajicek addressed concerns assessments for the paved section, uniformity of value for properties on the paved section and gravel sections, reconstruction in the future for utilities, and the justification of assessments for roads accessing the project. Dennis Covington, 7131 Old Settlers Road, addressed the Council on the project. Mr. Covington addressed concerns with being assessed when he does not live on the road being paved and he does not utilize Willow Drive/Larkin Road. Mr. Covington expressed concerns with the maintenance of the paved section of Larkin Roads, the assessments, maintenance costs and the speed of a paved road. Jeffery Dickman, 7203 Old Settlers Road, addressed the Council on the project. Mr. Dickman concerns with safety, assessments, hostile taxation, budget, and fiscal concerns. Rick Middlemist, 20845 Larkin Road, addressed the Council on the project. Mr. Middlemist addressed concerns with development, increased taxes, and utilities not being included in the project. Dwight Benson, 20205 Larkin Road, addressed the Council on the project. Mr. Benson addressed concerns with the trail, animal droppings on the trail, the removal of trees and the location of the trail. 6a. Paul Bolstad, 21125 Larkin Road, addressed the Council on the project. Mr. Bolstad addressed concerns with safety on a paved road and the value of the project. Phil Bongaarts, 19949 Larkin Road, addressed the Council on the project. Mr. Bongaarts inquired about how the feasibility studies were completed, how many road projects have been considered, how Willow Drive/Larkin Road and Trail Haven Road were selected from five MSA options. Mr. Bongaarts expressed concerns with the feasibility reports being an estimate of the cost and the information presented related to the length of gravel in the original proposals for Willow Drive/Larkin Road and Trail Haven Road. Mr. Bongaarts noted concerns with maintenance, the proposed increased value, and the impact of the project on the Council. Ken Kluck, 21800 County Road 50, addressed the Council. Mr. Kluck addressed additional citizen involvement at Council meetings. Mr. Kluck addressed concerns with lack of public support for the project and the speed and safety impacts of pavement. Sara Harvey, 8850 Trail Haven Road, addressed the Council on this project. Ms. Harvey addressed concerns with paving gravel roads when citizens do not want it, lack of development, and maintenance costs. Ms. Harvey noted concerns with increased speeds, assessments for gravel collector roads, and the value of the proposed assessment. Todd Billadeau, 7275 Larkin Road, Grounds Care Inc, addressed the Council on the project. Mr. Billadeau noted concerns with the road becoming a freeway and assessments for those on the paved section of road. Dan Robin, 20630 Larkin Road, addressed the Council on the project. Mr. Robin addressed concerns with how close the road would be to his home and the increased speed. Owen Schilling, 21627 Nystrom Lane, addressed the Council on the project. Mr. Schilling noted opposition to the project and noted the growth rate over forty years has been ten home, which does not warrant pavement. Dorothy Theis, 9530 Cain Road, addressed the Council on the project. Ms. Theis noted that a free overlay was due to residents on the paved portion. Ms. Theis noted concerns with the trail, the bonding rate, maintenance costs for gravel roads, and studies completed. Dan Dixon, 20129 Larkin Road, addressed the Council on the project. Mr. Dixon addressed concerns with safety, speed limits, MSA standards, no ability to restrict commercial vehicles, farm construction, the disrepair of the current paved section, and planning for roads for the future. Doris Zajicek, 20701 Larkin Road, addressed the Council on the project. Ms. Zajicek addressed concerns that people moved to Corcoran to live in the country and concerns with the project Kevin Kennedy, 7215 Buckskin Trail addressed the Council on the project. Mr. Kenndey addressed concerns with an assessment for when he does not live on the road being paved, safety, traffic, and the property values. John Dahl, 6330 Willow Drive, addressed the Council on the project. Mr. Dahl addressed concerns with safety, vehicle counts on Willow Drive and Larkin Road, and the agricultural vehicles utilizing a paved road. Mr. Dahl noted the opposition forms he collected noted 70% of people do not want the road paved. A copy of the opposition forms was received, but not reviewed at the meeting. Mike Kariniemi, 6855 Willow Drive, addressed the Council on the project. Mr. Kariniemi spoke in favor of the project; noting dust issues with gravel, the safety of tar roads, and that undeveloped areas have a tar roads. Gail Waldorf, 20117 Larkin Road, addressed the Council on the project. Ms. Waldorf expressed concerns with safety, property values, inconsistently with the comments from the Comprehensive Plan surveys, and Council agendas. Matt Faue, 6315 Willow Drive, addressed the Council on the project. Mr. Faue addressed concerns with completing the project for the development of Medina, keeping the community rural, and the trail. City Administrator Martens read three email from those who could not attend. Libbi Rice, 6715 Willow Drive, wrote in favor of the project. Ms. Rice noted a paved road would provide a better life styles for running and biking and concerns with dust. Joe Maas, 6715 Willow Drive, wrote in favor of the project. Mr. Maas noted a paved road would improve safety, quality of life, and update the community. Landon Phol, 20207 Ableiene Lane, wrote in opposition of the project. Mr. Phol noted concerns with increased traffic, increased speed and doesn’t align with rural feel. Mayor Thomas called for anyone else to speak. Cristobal Cuadros, 6655 Willow Drive, address the Council on the project. Mr. Cudadros addressed concerns with the Country feel and the assessment amount. Greg Hoglund, 19222 Hackamore Road, addressed the Council on the project. Mr. Hoglund addressed concerns of not waiting for developers to pave the road, moving too fast, and utilizing park dedication funds. Rick Middlemist, 20845 Larkin Road, addressed the Council on the project. Mr. Middlemist addressed the Council on representation of the people. Rich Graunke, 19910 Larkin Road, MidState Crane, addressed the Council on the project. Mr. Graunke address concerns with the assessment of those on the paved portion, planning for utilities, and cut through traffic. Chad Markus 21801 Horseshoe Trail, address the Council on the project. Mr. Markus addressed concerns with being assessed and not living on Willow Drive and Larkin Road. Mayor Thomas called for anyone else to speak. MOTION: made by Dejewski, seconded by Bottema to close the public hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) City Administrator Martens answered questions that were raised during the public hearing. City Administrator Martens noted he reviewed the properties, interpreted the assessment policy, and that any appeal would take place at the assessment hearing should the project move forward. City Administrator Martens noted the letter of benefit noted a benefit for those properties within 1000 feet to the road improvement. City Administrator Martens noted the trail was not anticipated to be a horse trail and droppings would not be cleaned as it is not cleaned off the roads currently. City Administrator Martens noted traffic counts were significant on Willow Drive/Larkin Road and Trail Haven Road and which contributed to the selection of those out of the five MSA eligible roads. Public Works Director Mattson noted sewer would follow topography and likely not follow the collector road. City Engineer Torve noted he has made notes of the sight line issue at Kalk Road, and took design notes on the location for septic systems along the road. City Engineer Torve noted the road would be designed at a ten ton standard. Mayor Thomas noted the downtown project was for utilities and the City would have had to return TIF funds had they not be allocated to a project such as this. Mayor Thomas noted that the Comprehensive Plan has included paving of gravel roads. Director of Public Safety noted that the speed limits are set by the state based on the engineering and the speed traveled. Public Works Director Mattson noted that there is a minimum designed speed and the speed limit. Public Works Director Mattson noted the posted speed may be different than designed the speed. Public Works Director Mattson noted the City has some local control in the design. Council discussed the access of properties who have access to a different road than Willow Drive/Larkin Road and assessing the overlay of the road. Council discussed the MSA amendment process. Public Works Director Mattson noted the City would have to go through a variance process for decreasing the lane width. Council discussed narrower lanes for slower speed limits. Council inquired about the difference in assessment for those on the gravel section versus those on the paved section. City Administrator Martens noted that those who were on the existing paved section was $6,300. Council inquired about speed enforcement. Director of Public Safety Gottschalk noted speed is monitored by patrols and use of speed signs and typically and the department would increase patrols up if speeding concerns are happening again. Council inquired about the speed data from utilizing the speed signs. Director of Public Safety Gottschalk noted the majority of vehicles are within three to five miles per hour of the existing speed limit with some outliers. Council inquired about the overlay policy. City Administrator Martens noted that existing roads would receive one overlay to the same standard as outlined in the assessment policy. City Administrator Martens noted if the project would not go forward the 2018 budget includes an overlay and should the project go forward the budgeted overlay funds would be allocated to the project. Council discussed concerns with safety, trails connections for the future, ability to ride horses on the trails, and accepting a petition without time to review it. Council discussed ethics. Council discussed traffic from other communities, motivations of the Council, traffic counts. Council discussed studies indicate a need for pavement with more than 200-400 trips per day and road being converted back have been smaller townships with limited trips per day. Council discussed the MSA variance process and road design. Council discussed safety concerns and the speed limit discretion. Council discussed rationale for voting on the project. Council discussed commercial traffic, safety on the road, and the assessment policy. MOTION: made by Keefe to authorize staff to begin plans and specifications and the process for right-of-way acquisition. (Motion failed, no second) MOTION: made by LaFave, seconded by Dejewski to abandon the project. Voting Aye: Bottema, Dejewski, and LaFave Nay: Thomas and Keefe (Motion carried 3:2) Mayor Thomas noted he would direct staff not to bring forward a paving project for the remainder of his term. b. 2018 Proposed Budget and Property Tax Levy City Administrator Martens presented the report outlining the process and the proposed changes from the preliminary levy. Mayor Thomas opened the public hearing. Ken Kluck, 21800 County Road 50, addressed the Council. Mr. Kluck noted his valuation went up and he has to looks at his neighbors junk. Mr. Kluck noted concerns with the police dog, the Hennepin County shared study of County roads, and the sounds system. Tom Anderson, 22385 Rush Creek Drive, addressed the Council. Mr. Anderson noted the taxes are bargain for the services provided and the City is doing a marvelous job. MOTION: made by Keefe, seconded by Dejewski to close the public hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Council discussed valuation and code enforcement. City Administrator Martens noted the code enforcement process mentioned by Mr. Kluck is current working through the court process and the budget includes additional funding for code enforcement staffing. Council discussed code enforcement. Mr. Kluck asked that the Council consider a public hearing for businesses seeking a conditional home occupation license. Council noted that canines are shared with other communities. Director of Public Safety Gottschalk noted Hennepin County has reduced their canine program and the canine will provide assistance with drug stops and tracking. Council inquired about which roads are seeing the drug stops. Director of Public Safety Gottschalk noted the there are not specific routes. 6. Consent Agenda a. Draft Minutes of August 10, 2017 Work Session b. Draft Minutes of September 21, 2017 Work Session c. Draft Minutes of the October 26, 2017 Work Session d. Draft Minutes of October 26, 2017 Council Meeting e. Elm Creek Watershed Commission Alternate MOTION: made by Keefe, seconded by Dejewski to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Council thanked Tom Anderson for his service as an alternate for the Elm Creek Watershed Commission. 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Dejewski, seconded by Bottema to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Dejewski, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Theis and Parks and Trails Commissioner Anderson were in attendance and invited them to speak on items related to their commissions. b. Sub-watershed Assessment Meeting Recap Council discussed the meeting noting it was well attended. Planning Commissioner Theis noted her anticipation of an overview of the watershed and inquired about the cost of the watershed. City Administrator Martens noted the assessment of water quality and the City pays the watershed on a taxable value basis. c. Hennepin County Crime Lab Update Director of Public Safety Gottschalk provided a verbal update of the Crime Lab. Director of Public Safety Gottschalk noted the budget amendment had been withdrawn and the Hennepin County Chief’s Association was concerned with the impacts to service and being part of the process. Director of Public Safety Gottschalk noted the oversight of the lab may be changed and the process over the next year will be to engage stakeholders. Council discussed the County vote. 9. Planning Business No planning business was presented. 10. Unfinished Business a. Emergency Communications System Fee Director of Public Safety Gottschalk presented the report noting the funding mechanism for warning sirens as development necessitates the need for new systems. Council discussed the clarification on units. Director of Public Safety Gottschalk noted that multi-unit properties does not result in the sprawl as single family development typical does. MOTION: made by LaFave, seconded by Bottema to adopt Ordinance 2017-360 Establishing an Emergency Communications Systems Fee. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Keefe, seconded by LaFave to adopt Ordinance 2017-361 Summary Ordinance of Ordinance 2017-361. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 11. New Business a. 2018 Fee Schedule City Administrator Martens presented the report noting the changes in fees. MOTION: made by Keefe, seconded by LaFave to adopt Ordinance 2017-362 Adopting the 2018 Fee Schedule. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. 2018 Full-time, Part-time and Seasonal Wage Schedule City Administrator Martens presented the report outlining the changes to the wage schedule. MOTION: made by LaFave to adopt Resolution 2017-97 Approving 2018 Wage Schedule for City Employees. Mayor Thomas noted the resolution number was 2017-77. Motion withdrawn. MOTION: made by LaFave, seconded by Keefe to adopt Resolution 2017-77 Approving 2018 Wage Schedule for City Employees. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) c. 2018 General Fund Budget and Property Tax Levy City Administrator Martens presented the report outlining the budget overtime and noting staffing considerations would be approved individually throughout the year. Council noted the budget has been reviewed several times and discussed the canine program. MOTION: made by Dejewski, seconded by Bottema to adopt Resolution 2017-78 Adopting 2018 Budget and Final 2017 Tax Levy, Collectable in 2018. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) d. 2018 Water and Sanitary Sewer Budgets City Administrator Martens presented the report noting the budget reflects a deficit according to the Financial Management Plan until enough homes and businesses are on the system. Council discussed the winter usage change. City Administrator Martens noted based on data the new system is more equitable than charging a flat rate. Council discussed winter usage including ice rinks. City Administrator Martens noted winter usage is based on winter water usage which is typically less than summer usage with sprinkler systems and noted staff does have some ability to make adjustments on a case by case basis. MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2017-79 Adopting Final 2018 Water and the Sanitary Sewer Budget. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) e. 2018 Vision Setting Session City Administrator Martens presented the report noting January 27th from 12:00pm until 6:00pm was the date that worked for all members. Council discussed the importance of the meeting and the vision setting meeting. Parks and Trails Chair Anderson noted that the Parks and Trails Commission would like to better understand the Council vision. Council discussed gathering input and scheduling time with the Parks and Trails Commission to discuss vision. MOTION: made by Keefe, seconded by Bottema to schedule a meeting on January 27th from 12:00pm to 6:00pm for the purpose of setting goals. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. City Administrator Martens noted Councilmember Dejewski is not able to attend the December 28th and requested to move the canine and detective position discussions to the first meeting in January. Per consensus, the topic was moved to January. 13. Council Liaison Calendar The council liaison calendar was not reviewed, but was available in the Council packet. 14. Adjournment MOTION: made by Keefe, seconded by Bottema to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 10:20pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-80 Motion By: Seconded By: A RESOLUTION ACCEPTING THE NORTHWEST AREA JAYCEES DONATIONS WHEREAS, the City of Corcoran supports the efforts of the Northwest Area Jaycees; and WHEREAS, the Northwest Area Jaycees made a financial donation to the City of Corcoran in the amount of $20,000.00; WHEREAS, the Northwest Area Jaycees made a financial donation to the City of Corcoran in the amount of $1,200.00; WHEREAS, The City Council finds that it is appropriate to accept the donations as offered for the benefit of the City of Corcoran and its residents; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Northwest Area Jaycees and graciously accepts the donations. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 28th day of December, 2017. ________________________________ Ron Thomas – Mayor ATTEST: ___________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City Seal 6b. City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-81 Motion By: Seconded By: A RESOLUTION ACCEPTING DONATIONS FOR THE CITY OF CORCORAN CANINE PROGRAM WHEREAS, the City of Corcoran supports the efforts of the Corcoran Lions and businesses; and WHEREAS, the Corcoran Lions made a financial donation to the City of Corcoran in the amount of $9,000.00; WHEREAS, the donations received are to be dedicated for the City’s canine program; WHEREAS, The City Council finds that it is appropriate to accept the donations as offered for the benefit of the City of Corcoran and its residents; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Corcoran Lions, and graciously accepts the donations. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 28th day of December, 2017. ________________________________ Ron Thomas – Mayor ATTEST: ___________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City Seal 6c. City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-81 Motion By: Seconded By: A RESOLUTION ACCEPTING DONATIONS FOR THE CITY OF CORCORAN CANINE PROGRAM WHEREAS, the City of Corcoran supports the efforts of the Corcoran Lions and businesses; and WHEREAS, the Corcoran Lions made a financial donation to the City of Corcoran in the amount of $9,000.00; WHEREAS, Ebert Construction made a financial donation to the City of Corcoran in the amount of $5,000.00; WHEREAS, the donations received we dedicated for the City’s canine program; WHEREAS, The City Council finds that it is appropriate to accept the donations as offered for the benefit of the City of Corcoran and its residents; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Corcoran Lions and Ebert Construction and graciously accepts the donations. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 28th day of December, 2017. ________________________________ Ron Thomas – Mayor ATTEST: ___________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City Seal 6c. Revised STAFF REPORT Agenda Item 6d. Council Meeting: December 28, 2017 Prepared By: Jessica Beise Topic: Designation of Polling Places for 2018 Elections Action Required: Approval Summary: Minnesota State Statute 204B.16 Subdivision 1 was amended requiring that by December 31 of each year, the governing body of each municipality designate by ordinance or resolution a polling place for each election precinct for the following calendar year. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Council Action: Adopt Resolution 2017-82 Designating Poling Place Locations for 2018 Elections. Attachments: 1. Resolution 2017-82 Designating Poling Place Locations for 2018 Elections City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-82 Page 1 of 1 Motion By: Seconded By: A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS FOR 2018 ELECTIONS WHEREAS, Minnesota Statute Section 204B.16, subd. 1 has been amended requiring the governing body of each municipality to designate by resolution a polling place by December 31 each year. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran, that the following polling places are located in Victoria and designated for each election precinct in 2018: • Precinct 1 – Corcoran City Hall/Community Room – 8200 County Road 116, Corcoran, MN 55340 • Precinct 2 – Corcoran City Hall/Council Chambers – 8200 County Road 116, Corcoran, MN 55340 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 28th day of December, 2017. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-82 Page 1 of 1 Motion By: Seconded By: A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS FOR 2018 ELECTIONS WHEREAS, Minnesota Statute Section 204B.16, subd. 1 has been amended requiring the governing body of each municipality to designate by resolution a polling place by December 31 each year. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran, that the following polling places are located in Corcoran and designated for each election precinct in 2018: •Precinct 1 – Corcoran City Hall/Community Room – 8200 County Road 116, Corcoran, MN 55340 •Precinct 2 – Corcoran City Hall/Council Chambers – 8200 County Road 116, Corcoran, MN 55340 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 28th day of December, 2017. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator 6d. Revised STAFF REPORT Agenda Item 6e. Council Meeting: December 28, 2017 Prepared By: Jessica Beise Topic: Resolution 2017-83 Amending Resolution 2017-48 Action Required: Approval Summary: In August of 2017 the City purchased two parcels cancelling assessments and waiving the fees for the sellers other properties included in the Downtown Utility and Street Improvement Project. As part of the City’s annual assessment process, the City cancelled the assessments but it was discovered the language in the original resolution did not separate the amount to be cancelled for the assessment and the fees to be waived. To ensure an accurate record and ensure the cancellation process is completed, it is recommended the City adopt a resolution amending the original resolution and clarifying the assessment amount and the fee amount. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Council Action:. Adopt Resolution 2017-83 Amending Resolution 2017-48. Attachments: 1. Resolution 2017-83 Amending Resolution 2017-48 City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-83 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AMENDING RESOLUTION 2017-48 WHEREAS, the City Councils finds it prudent to clarify the language related to special assessments and fees related to the Purchase Agreement three such parcels as described below: 20113 County Road 50 (PID 26-119-23-12-0001) 20101 County Road 50 (PID 26-119-23-11-0009) 20045 County Road 10 (PID: 26-119-23-11-0008); and WHEREAS, the original resolution does not differentiate between the assessments to be cancelled and the fees to be waived; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran, Minnesota the language of Resolution 2017-48 be amended to reflect the following: WHEREAS, the City Council of the City of Corcoran has imposed special assessments on several parcels within the City related to the Downtown Utility and Street Improvement Project (the “Project”); and WHEREAS, Scott and Marie Treptau (the “Owners”) are the owners of three such parcels as described below: 20113 County Road 50 (PID 26-119-23-12-0001) 20101 County Road 50 (PID 26-119-23-11-0009) 20045 County Road 10 (PID: 26-119-23-11-0008); and WHEREAS, pursuant to the terms of a Purchase Agreement with the Owners for the purchase of other property, the City has agreed to cancel the remaining post 2017 Downtown Utility and Street Improvement Project related special assessments and waive the connection fees owed on the above listed properties, in the amounts noted below, which belong to Owners; 20113 County Road 50 (PID 26-119-23-12-0001) - $15,000 Special Assessment and $11,055 Connection Fees 20101 County Road 50 (PID 26-119-23-11-0009) - $15,000 Special Assessment and $11,055 Connection Fees 20045 County Road 10 (PID: 26-119-23-11-0008) - $15,000 Special Assessment and $13,485 Connection Fees; and City of Corcoran December 28, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-83 Page 2 of 2 WHEREAS, Owners shall be responsible for payment of all 2017 assessment payments on the above listed properties (including any applicable interest and fees). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran, Minnesota that the City Council hereby directs that Owners shall pay all assessments (including any applicable interest and fees) due for 2017, and the City hereby cancels the remaining post 2017 special assessments and waives the connection fees owed on the following properties, in the amounts noted below: 20113 County Road 50 (PID 26-119-23-12-0001) - $15,000 Special Assessment and $11,055 Connection Fees 20101 County Road 50 (PID 26-119-23-11-0009) - $15,000 Special Assessment and $11,055 Connection Fees 20045 County Road 10 (PID: 26-119-23-11-0008) - $15,000 Special Assessment and $13,485 Connection Fees The City Council further directs staff to notify the County Auditor of this cancellation. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 28th day of December, 2017. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Agenda Item 7a-b. CouncilMeeting Date: 12/28/2017 FINANCIALCLAIMS Prepared By: jrotz CHECKRANGE FUND #500ESCROW CLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20376$ 375.Landform - Park Place Storage16-027 500-20392$ 373.Landform - MNSolarIUP16-032 500-20396$ Landform - Ravinia4th16-004 500-20400$ 31.25 Landform - Ravinia5th16-015 500-20376$ 343.Landform - Park Place Storage17-034 500-20414$ 31.25 Landform - GmachSketch17-004 500-20433$ 687.Landform - BassLake Est. CPA, PP, RZ, PUD17-024 500-20436$ 62.50 Landform - PulteSketchPlan 17-029 500-20440$ 93.75 Landform - FidelityNational Title17-032 500-20443$ 31.25 Landform - PheasantAcresSPA17-035 500-20442$ 343.Landform - BassLakeEstatesFP, PUD17-036 500-20335$ Wenck - LennarEngineering 500-20335$ Wenck - LennarEngineering 66th StreetDesign 500-20376$ Wenck - ParkPlaceStorage 500-20392$ 422.Wenck - MN Solar 500-20423$ 64.50 Wenck - Bass LakeEstatesSketchPUD17-015 500-20436$ 10,049.50Wenck - PulteEncore - PUDSketch17-029 500-20438$ Wenck - BassLake CrossingM/IHome 17-012Engineering 500-20439$ Wenck - BassLake Crossing M/IHome17-012CR10 TurnLanes Total$ 35,827.18 TotalFund #500 = 35,827.18 SeeattachedPaymentsDetail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 938,361.11$ 974,188.29 TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions 85,654.62 TOTALEXPENDITURES FORAPPROVAL$ 1,059,842.91 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 12/12/2017Target - Medina, MN$ 439. 12/14/2017American Floor Mats$ 376. 12/15/2017TeamExpressInternet$ 259. 12/22/2017Humanity$ 49.00 12/11/2017ReturnItem - PoliceCitationNSFCheck$ 60.00 12/11/2017Return ItemCharge$ 4.00 12/13/2017PERA$ 12,141.03 12/14/2017State ofMN - MSRS$ 12/14/2017StateofMN - Roth$ 12/14/2017Optum - HSA$ 12/21/2017Paychex CGS, Garnish$ 531. 12/21/2017Paychex - RCX, Payroll$ 12/21/2017NetPayrollPP26$ 43,454.99 12/22/2017Paychex Fee$ 334. 12/22/2017PayrollTaxes$ 17,496.74 Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2017ClaimsWorkbook 12/22/179:08AMCITYOFCORCORAN Page 1 Check Detail Register© December 2017 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$684.965440714SUPPLIES Total ACMETOOLS 684.96 Unpaid ADAMS PESTCONTROL, INC. E100-41941-210 Operating Supplies (GENERAL)$84.272610392PEST CONTROL E100-43100-210 Operating Supplies (GENERAL)$99.002612084PESTCONTROL Total ADAMS PESTCONTROL, INC. 183.27 Unpaid AMAZONCAPITALSERVICES E100-42100-208 TrainingandInstruction$369.9919NY-KKPW-CENTURYBOBXLWITHBASEUNIT E100-42100-218 Investigations$44.991FG7-NRYJ-4INVESTIGATION COMPUTER SUPPLIES E100-42100-218 Investigations$195.891XY9-63FF-K1LENOVOTHINKPAD ULTRADOCKWITH170WAC ADAPTER Total AMAZON CAPITAL SERVICES 610.87 Unpaid ASSOCOFMNEMERGENCY MGRS E100-42100-433 DuesandMemberships$130.002018112-347ANNUALDUES Total ASSOCOFMNEMERGENCY MGRS 130.00 Unpaid AXON ENTERPRISE, INC. E100-42100-208 Training and Instruction$598.08SI1513513BATTERY PACK & EQUIPMENT Total AXONENTERPRISE, INC. 598.08 Unpaid BEAUDRYOILCOMPANY E100-42100-212 Motor Fuels$0.00SQUAD FUEL E100-41920-210 Operating Supplies (GENERAL)$0.00GASOLINE E100-43100-212 Motor Fuels$197.82441791PROPANE - 9525CAIN ROAD E100-43100-212 Motor Fuels$102.91441807PROPANE - 8200CR 116 E100-42100-212 MotorFuels$1,019.53853266SQUADFUEL E100-43100-212 MotorFuels$14.69853266GASOLINE E100-41920-210 Operating Supplies (GENERAL)$26.78853266GASOLINE E100-43100-212 Motor Fuels$1,314.50853267DIESEL FUEL Total BEAUDRYOILCOMPANY 2,676.23 Unpaid BEISE, JESSICA G100-21709 DependentCareFSAWithhold$237.00REIMBURSEMDEPENDENT CAREFSA10-3-17 G100-21709 DependentCareFSAWithhold$237.00REIMBURSEMDEPENDENT CAREFSA10-11-17 G100-21709 DependentCareFSAWithhold$237.00REIMBURSEMDEPENDENT CAREFSA10-17-17 G100-21709 DependentCareFSAWithhold$237.00REIMBURSEMDEPENDENT CAREFSA10-24-17 G100-21709 DependentCareFSAWithhold$237.00REIMBURSEMDEPENDENTCAREFSA10-31-17 G100-21709 DependentCareFSAWithhold$210.00REIMBURSEMDEPENEDENT CAREFSA 11-1-17 E100-41400-210 Operating Supplies (GENERAL)$26.43REIMBURSEMMILEAGE Total BEISE, JESSICA 1,421.43 Unpaid BOYER TRUCKS E100-43100-220 Repair/Maint Supply (GENERAL)$124.08188938RPARTS 12/22/179:08AMCITYOFCORCORAN Page 2 Check Detail Register© December 2017 Check AmtInvoiceComment Total BOYERTRUCKS 124.08 Unpaid BURNSRYAN G100-21713 H RAPayable$709.29HRAREIMBUHRA REIMBURSEMENT Total BURNS RYAN 709.29 Unpaid CENTERPOINT ENERGY HOUSTON E100-43100-380 Utility & Services (GENERAL)$627.72120717NATURALGASBASIC9100CO RD19 E100-45200-380 Utility & Services (GENERAL)$112.068000014143-4 NATURALGAS - 5754177 E100-41941-380 Utility & Services (GENERAL)$38.478000014143-4 NATURALGAS - 5754460 E100-43100-380 Utility & Services (GENERAL)$0.008000014143-4 NATURAL GAS Total CENTERPOINTENERGYHOUSTON 778.25 Unpaid CENTURYLINK 91154 E100-43100-321 Telephone$131.29113017LAND LINE/FIREMONITORING-9100763-498-7515 Total CENTURYLINK91154 131.29 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-41941-210 Operating Supplies (GENERAL)$63.85470273849CITYHALLRUGS E100-42100-223 BuildingRepairSupplies$55.16470273850PD RUGS E100-43100-210 Operating Supplies (GENERAL)$69.93470273851PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470273852CITY HALLRUGS E100-43100-417 Uniforms$139.40470273853PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$63.85470277142CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$43.50470277143PD RUGS E100-43100-210 Operating Supplies (GENERAL)$28.61470277144PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470277145CITYHALLRUGS E100-43100-417 Uniforms$139.40470277146PW UNIFORMS Total CINTAS - 470 726.04 Unpaid COMCAST-INTERNET E100-41941-321 Telephone$72.42121117CITY HALL INTERNET E100-42100-321 Telephone$72.43121117PD INTERNET Total COMCAST-INTERNET 144.85 Unpaid CORCORAN LOCKER E100-41900-210 Operating Supplies (GENERAL)$264.50456012-20-17 LUNCH Total CORCORANLOCKER 264.50 Unpaid CORE & MAIN E422-49400-530 ImprovementsOtherThanBldgs$2,280.00I192500DOWNTOWN HYDRANTPARTS Total CORE & MAIN 2,280.00 Unpaid COUNTRYSIDECOVERS E100-43100-210 Operating Supplies (GENERAL)$569.00121917SUPPLIES Total COUNTRYSIDE COVERS 569.00 12/22/179:08AMCITYOFCORCORAN Page 3 Check Detail Register© December 2017 Check AmtInvoiceComment Unpaid CST DISTRIBUTION LLC E100-41941-400 Repairs & Maint Cont (GENERAL$980.9125845WATER SOFTENER SALT - 2018 Total CST DISTRIBUTION LLC 980.91 Unpaid CULLIGAN BOTTLED WATER E100-41941-210 Operating Supplies (GENERAL)$55.00114X64058205OFFICE WATER Total CULLIGAN BOTTLEDWATER 55.00 Unpaid DELTADENTAL E100-41400-131 Employer PaidHealth$334.757134493DENTALINSURANCE E100-42100-131 EmployerPaidHealth$162.757134493DENTAL INSURANCE E100-42102-131 EmployerPaidHealth$101.357134493DENTAL INSURANCE E100-43100-131 EmployerPaidHealth$124.407134493DENTAL INSURANCE G100-20205 Reimbursements$63.007134493DENTAL INSURANCE - HAMILTON Total DELTA DENTAL 786.25 Unpaid DJSCOMPANIES E100-42100-220 Repair/Maint Supply (GENERAL)$576.56152800FURNACE REPAIR Total DJS COMPANIES 576.56 Unpaid DONALDSALVERDA & ASSOC E100-41300-208 TrainingandInstruction$600.001212172018 LEADERSHIPGROWTH PROGRAM Total DONALDSALVERDA & ASSOC 600.00 Unpaid ELMCREEK WATERSHEDMGMTCOMM E100-41900-300 ProfessionalSrvs (GENERAL)$300.00222RECOVERYEXPENSE E100-41900-300 ProfessionalSrvs (GENERAL)$300.00223RECOVERYEXPENSE Total ELMCREEK WATERSHED MGMT COMM 600.00 Unpaid EMBEDDED SYSTEMS, INC. E100-42100-380 Utility & Services (GENERAL)$830.25343593EMERGENCY SIREN MAINTENANCE FEE2018 (1-1-18 TO6-30-18) Total EMBEDDEDSYSTEMS, INC. 830.25 Unpaid EMERGENCY SERVICESCONSULTING E101-42100-300 ProfessionalSrvs (GENERAL)$8,226.0017-325COMPLETION OFSERVICE DELIVERYANALYSIS; 75% COMPLETIONOFCURRENT CONDITIONS PHASEWRITING; PARTIAL E101-42100-300 Professional Srvs (GENERAL)$6,302.0017-381DECEMBER PROGRESS BILLING - PROJECTIS 93% COMPLETE Total EMERGENCY SERVICESCONSULTING 14,528.00 Unpaid ENVIROTECHSERVICESINC E100-43125-210 Operating Supplies (GENERAL)$1,110.00CD201803086SALT ICEREMOVAL Total ENVIROTECH SERVICES INC 1,110.00 Unpaid EVOLVINGSOLUTIONSINC E100-41951-300 Professional Srvs (GENERAL)$1,350.0099097ITMANAGED SERVICE - MTH Total EVOLVINGSOLUTIONSINC 1,350.00 12/22/179:08AMCITYOFCORCORAN Page 4 Check Detail Register© December 2017 Check AmtInvoiceComment Unpaid FERGUSON WATERWORKS E601-49400-215 WaterMeters$1,403.720261497METERS Total FERGUSONWATERWORKS 1,403.72 Unpaid FPMAILINGSOLUTIONS E100-41941-201 Postage/Shipping$128.85RI103467768QTRLY MAILMETER Total FPMAILING SOLUTIONS 128.85 Unpaid GOTTSCHALK, MATT G100-21709 DependentCareFSAWithhold$2,000.00120817DEPENDENT CAREREIMBURSEMENT E100-42100-321 Telephone$350.00120817CELLPHONE REIMBURSEMENT Total GOTTSCHALK, MATT 2,350.00 Unpaid GRAINGER E100-43100-210 Operating Supplies (GENERAL)$149.109629599227SUPPLIES Total GRAINGER 149.10 Unpaid HANOVER, CITYOF E201-42100-200 OfficeSupplies (GENERAL)$300.00MGTRIATHLOHANOVER ASSIST WITH MGTRIATHLON2017 (15 HOURS X $20.00) Total HANOVER, CITYOF 300.00 Unpaid HEINZ, BRANDON G100-21713 H RAPayable$45.00121817HRA REIMBURSEMENT - EYE CARE Total HEINZ, BRANDON 45.00 Unpaid HENN COSHERIFF-MC129 E100-42100-323 Radio Units$1,044.811000101583RADIO FEES/MDC E100-43100-210 Operating Supplies (GENERAL)$152.481000101658RADIO FEES - PUBLICWORKS Total HENNCOSHERIFF-MC129 1,197.29 Unpaid HENN CTYTREAS/ELECTIONS E100-41410-210 Operating Supplies (GENERAL)$1,228.80121117VOTING MACHINES E100-41410-210 Operating Supplies (GENERAL)$247.89121217VOTING MACHINES Total HENNCTYTREAS/ELECTIONS 1,476.69 Unpaid HOLIDAYCOMPANIES E100-42100-220 Repair/Maint Supply (GENERAL)$70.00140000378841SQUAD MAINTENANCE - CAR WASH Total HOLIDAY COMPANIES 70.00 Unpaid LANDFORM E100-41910-300 ProfessionalSrvs (GENERAL)$52.4326697REIMBURSABLE G500-20376 ParkPlace Storage$375.0026697PARK PLACESTORAGE16-027 G500-20392 Potentia SolarInc$373.7526697MNSOLARIUP16-032 G500-20396 Ravinia 4thAddition$1,083.7526697RAVINIA 4TH 16-004 G500-20400 Ravinia5th & 6th$31.2526697RAVINIA5TH16-015 E100-41910-300 Professional Srvs (GENERAL)$3,454.2526698CORCORAN PLANNING E100-41910-300 Professional Srvs (GENERAL)$100.0026698CITY MEETINGS E100-41910-300 ProfessionalSrvs (GENERAL)$72.7726698REIMBURSABLE 12/22/179:08AMCITYOFCORCORAN Page 5 Check Detail Register© December 2017 Check AmtInvoiceComment E100-41910-300 Professional Srvs (GENERAL)$234.5026698ORDINANCE AMENDMENT DOGKENNELS 17-037 E100-41910-300 Professional Srvs (GENERAL)$201.0026698ORDINANCE AMENDMENTSMALLCELLS & DAS17- 039 E101-41911-300 ProfessionalSrvs (GENERAL)$5,654.2526698CORCORAN 2040 COMPREHENSIVE 17-001 E100-41910-300 ProfessionalSrvs (GENERAL)$775.0026698HENNEPIN COUNTYWEATHER STATION G500-20376 ParkPlace Storage$343.7526698PARK PLACESTORAGE17-034 G500-20414 GmachSketch Plan 17-004$31.2526698GMACH SKETCH 17-004 G500-20433 BassLkEst PP/PUD, CPA17-026$687.5026698BASSLAKE ESTCPA, PP, RZPUD17-024 G500-20436 PulteEncore - PUDSkch17-029$62.5026698PULTE SKETCHPLAN17-029 G500-20440 FidelityNational Title17-032$93.7526698FIDELITY NATIONALTITLE17-032 G500-20443 PheasantAcresSPA17-035$31.2526698PHEASANT ACRES SPA17-035 G500-20442 Bass LakeEst. FP, PUD17-036$343.7526698BASS LAKEESTATES FP, PUD 17-036 Total LANDFORM 14,001.70 Unpaid LUBE-TECH & PARTNERS, LLC E100-43100-212 MotorFuels$1,288.901075179MOTORFUELS Total LUBE-TECH & PARTNERS, LLC 1,288.90 Unpaid MADDEN, GALANTER, HANSEN LLP E100-41600-300 ProfessionalSrvs (GENERAL)$270.00NOV17LEGAL FEES Total MADDEN, GALANTER, HANSEN LLP 270.00 Unpaid MARTENS, BRAD G100-21709 DependentCareFSAWithhold$390.00122017DEPENDENT CARE FSA Total MARTENS, BRAD 390.00 Unpaid MEDINAPOLICE RESERVE E201-42100-210 Operating Supplies (GENERAL)$1,200.00TRIATHLON/RMEDINA PDRESERVE ASSISTHAMEL RODEO (40 HOURS X $20.00), MGTRIATHLON (5HOURS X 20.00) TRACTORPU Total MEDINAPOLICERESERVE 1,200.00 Unpaid MENARDSMAPLEGROVE E100-43100-210 Operating Supplies (GENERAL)$21.9913599SUPPLIES Total MENARDS MAPLE GROVE 21.99 Unpaid METROPOLITAN AREAMGRSASSOC E100-41300-433 DuesandMemberships$45.002018 DUES2018 ANNUAL DUES Total METROPOLITAN AREA MGRSASSOC 45.00 Unpaid MN CHIEFS OFPOLICE ASSOC E100-42100-433 DuesandMemberships$143.0070962018 DUES - MNCHIEFOFPOLICE ASSOCIATION - BURNS Total MNCHIEFSOFPOLICE ASSOC 143.00 Unpaid MORRISELECTRONICS E100-41951-530 ImprovementsOtherThan Bldgs$2,780.7320144845FIREWALL UPDATE Total MORRIS ELECTRONICS 2,780.73 Unpaid MSM SERVICES 12/22/179:08AMCITYOFCORCORAN Page 6 Check Detail Register© December 2017 Check AmtInvoiceComment E100-43100-220 Repair/Maint Supply (GENERAL)$825.00978DOTINSPECTIONS Total MSMSERVICES 825.00 Unpaid NAPA AUTO PARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$29.05153288SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$92.69154865SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$95.18PQ24439SUPPLIES Total NAPA AUTO PARTS - CORCORAN 216.92 Unpaid NORTHLANDTRUST SERVICES E311-43100-600 DebtSrvPrincipal (GENERAL)$65,000.0012-20-17CORCO12B E311-43100-610 Interest$47,843.7512-20-17CORCO12B E309-47000-600 DebtSrvPrincipal (GENERAL)$30,000.0012-20-17CORCO16A E309-47000-610 Interest$2,900.0012-20-17CORCO16A E312-47000-600 DebtSrvPrincipal (GENERAL)$220,000.0012-20-17CORCO16A E312-47000-610 Interest$26,840.0012-20-17CORCO16A G601-22500 BondsPayable-Current Portion$76,950.0012-20-17CORCO14B E601-49400-610 Interest$25,322.2512-20-17CORCO14B G602-22500 BondsPayable-CurrentPortion$58,050.0012-20-17CORCO14B E602-49450-610 Interest$19,102.7612-20-17CORCO14B E309-47000-600 DebtSrvPrincipal (GENERAL)$54,000.0012-20-17CORCORAN10A E309-47000-610 Interest$3,397.0012-20-17CORCORAN10A E100-41900-300 Professional Srvs (GENERAL)$425.0012-20-17AGENT ANNUALFEE Total NORTHLAND TRUSTSERVICES 629,830.76 Unpaid OMANN BROTHERS PAVING INC E100-43100-233 Asphalt Maint/Patching$138,710.2026602ASPHALT MIX Total OMANN BROTHERS PAVINGINC 138,710.20 Unpaid POSTMASTER E100-41130-351 Newsletter Expenses$1,025.802018 NEWSLE2018 NEWSLETTER Total POSTMASTER 1,025.80 Unpaid RANGERCHEVROLET E416-43100-550 MotorVehicles$41,223.40219012018 CHEVROLET SILVERADO Total RANGERCHEVROLET 41,223.40 Unpaid RAVIBHEEMA R100-41941-34101 Facility Rental$175.00ROOMREFUNCOMMUNITY ROOM50% RENTAL REFUND R100-41900-32110 Liquor License Fee$25.00ROOMREFUNLIQUOR LICENSEREFUND R100-42100-34201 Police ServicedCharges$250.00ROOM REFUNPOLICESECURITYREFUND Total RAVIBHEEMA 450.00 Unpaid SUNLIFEFINANCIAL E100-41300-131 EmployerPaidHealth$26.88237687-2017-1EMPLOYER PAIDHEALTH E100-41400-131 Employer PaidHealth$31.88237687-2017-1EMPLOYER PAID HEALTH E100-41920-131 Employer PaidHealth$26.88237687-2017-1EMPLOYER PAID HEALTH E100-42100-131 Employer PaidHealth$319.69237687-2017-1EMPLOYER PAID HEALTH E100-43100-131 EmployerPaidHealth$83.69237687-2017-1EMPLOYER PAIDHEALTH 12/22/179:08AMCITYOFCORCORAN Page 7 Check Detail Register© December 2017 Check AmtInvoiceComment E100-42102-131 Employer PaidHealth$56.13237687-2017-1EMPLOYER PAID HEALTH G100-20205 Reimbursements$2.50237687-2017-1COBRA Total SUNLIFEFINANCIAL 547.65 Unpaid SYMBOLARTS E201-42100-210 Operating Supplies (GENERAL)$730.000295938-INUNIFORM PATCHES Total SYMBOLARTS 730.00 Unpaid TEGRETE E100-41941-400 Repairs & Maint Cont (GENERAL$365.0071966MONTHLY CITYHALL CLEANING Total TEGRETE 365.00 Unpaid TOWN & COUNTRYFENCE E415-45200-520 Buildings and Structures$43,470.001170506GALVANIZED CHAIN LINKFENCE Total TOWN & COUNTRY FENCE 43,470.00 Unpaid USBANKCORP EQUIPMENT FINANCE E100-41951-210 Operating Supplies (GENERAL)$317.00345543540COPIER LEASE Total USBANKCORP EQUIPMENTFINANCE 317.00 Unpaid WENCK ASSOCIATES, INC. E100-43170-300 ProfessionalSrvs (GENERAL)$461.22122117GENERAL ENGINEERING SERVICES E100-43170-300 ProfessionalSrvs (GENERAL)$416.70122117WILLOWLARKIN FEASIBILITY STUDY E100-43170-300 Professional Srvs (GENERAL)$3,057.90122117STORM WATER - ENGINEERING E101-41911-300 Professional Srvs (GENERAL)$11,501.501221172040 CORCORAN COMP PLAN E419-43100-303 EngineeringFees$436.00122117HACKAMORE ROADIMPROVEMENTS 2294-0028 E422-43100-530 ImprovementsOtherThanBldgs$1,463.68122117DTUTILITY PROJECT - STREET 37% E422-49400-530 ImprovementsOtherThanBldgs$1,107.65122117DTUTILITY PROJECT - WATER 28% E422-49450-530 ImprovementsOtherThanBldgs$1,384.57122117DTUTILITY PROJECT - SEWER 35% E601-49400-303 Engineering Fees$252.50122117WATER - ENGINEERING E602-49450-303 EngineeringFees$252.50122117SANITARY SEWER - ENGINEERING G500-20335 LennarEng PlanReview/Modific$8,654.21122117LENNAR - ENGINEERING G500-20335 LennarEng PlanReview/Modific$2,409.20122117LENNAR - ENGINEERING - 66THSTREET DESIGN & CONSTRUCTION G500-20376 ParkPlace Storage$3,216.13122117PARK PLACE STORAGE G500-20392 Potentia SolarInc$422.29122117MN SOLAR G500-20423 BassLakeEstSkch PUD17-015$64.50122117BASS LAKEESTATES SKETCHPUD17-015 G500-20436 PulteEncore - PUDSkch 17-029$10,049.50122117PULTE ENCORE - PUDSKETCH17-029 G500-20438 BassLkCR M/IHomeEngineering$3,181.75122117BASS LAKECROSSING M/IHOME 17-012 ENGINEERING G500-20439 BassLkCRM/IHomeTurnLanes$4,372.10122117BASSLAKECROSSING M/IHOME 17-012CR10TURN LANES Total WENCK ASSOCIATES, INC. 52,703.90 Unpaid WESTSIDE WHOLESALETIRE E100-43100-220 Repair/Maint Supply (GENERAL)$3,000.00802549SERVICE Total WESTSIDE WHOLESALETIRE 3,000.00 Unpaid XCELENERGY 12/22/179:08AMCITYOFCORCORAN Page 8 Check Detail Register© December 2017 Check AmtInvoiceComment E100-43100-381 Street/SignalLights$34.82ELECTRICUTISTREET LIGHTING 9525CAINROAD E100-43100-381 Street/SignalLights$26.76ELECTRICUTISTREET LIGHTINGCR19/CR30 Total XCEL ENERGY 61.58 10100 Farmers StateBank$974,188.29 FundSummary 10100 Farmers State Bank 100 GENERAL FUND$181,767.58 101 LONG-TERM PLANNINGFUND$31,683.75 201RESERVESDONATION FUND$2,230.00 309D/S-EQUIPMENTCERTS$90,297.00 3112012BPUBLICWORKS BONDD/S$112,843.75 3122016ADOWNTOWN IMPROVEMENT D/S$246,840.00 415PARK CAPITAL FUND$43,470.00 416 CAPITAL-EQUIPMENT CERTS$41,223.40 419 HACKAMORE UPGRADE (LENNAR)$436.00 422DOWNTOWN IMPROVEMENT$6,235.90 500ESCROWHOLDING FUND$35,827.18 601WATER$103,928.47 602SEWER$77,405.26 974,188.29 CityofCorcoran ConsultantSummary 12/28/2017 NameInvoice DateAmount Due Carson, Clelland & Scherder Landform12/11/17 14,001.70 MetroWestInspection Rolf EricksonEnterprises WenckAssociates12/21/17$ 52,703.90 Total$ 66,705.60 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2017ClaimsWorkbook Vendor: Landform CITY OF CORCORAN Date: 12-11-17 PAYMENT VOUCHER Address:Landforrn Suite 513 Payment Total: $ 14,001.70 105 South Fifth Ave Minneapolis,MN 55401 INV DATE: 01/10/18 Fund Department _ Account Description Invoice# Amount I 100 41910 300 Corcoran Planning 26698 3,454.25 H 100 41910 300 City Meetings 26698 100.00 - 1 100 41910 300 REIMBURSABLE 26697 52.43 100 41910 300 REIMBURSABLE 26698 72.77 " 100 41910 300 Ordinance Amendment Dog Kennels 17-037 26698 234.50 - 100 41910 300 Ordinance Amendment Small Cells&DAS 17-039 26698 201.00_ - 100 I 41910 300 _Mayers Ag Preserve 17-019 101 41911 300 CORCORAN 2040 COMPREHENSIVE 17-001 26698 5,654.251 a 100 41910 300 SOLAR GARDEN MORATORIUM 17-018 100 41910 300 HENNEPIN COUNTY WEATHER STATION 26698 775.00 —; 500 20285 HOPE MINISTRIES 12-002 500 20338 HOPE CENTER 500 20376 PARK PLACE STORAGE 16-027 26697 375.00 ' 500 20376 PARK PLACE STORAGE 17-034 26698 343.75 500 20389 STREHLER ESTATES 16-001 500 20392 MN SOLAR IUP 16-032 26697 373.75 j 500 20396 RAVINIA 4TH 16-004 26697 1,083.75-'- 500 20400 RAVINIA 6TH 16-016 500 20400 RAVINIA 5TH 16-015 26697 31.25 500 20404 LENNAR SCHWALBE PUD 500 20406 RAVINIA 7TH PUD 16-030 1 500 20407 MOTOR CAFE PUD 16-033 J 500 20409 WILLOW BROOK 16-035 500 20411 SUNRISE SOLAR 17-003 500 20413 RAVINIA 8TH FP AND PUD 17-002 500 20414 Gmach Sketch 17-004 26698 31.25 500 20415 M-I Homes Sketch 17-006 500 20416 Sunrise Solar-17-007 500 20418 Pheasant Ridge 17-009 500 20420 Bass Lake Cross MI Home 17-012 500 20421 Ravinia 7th Addit-FP 17-013 500 20422 Motley Lot Line Adjust 17-014 _ 500 20423 Bass Lake Est Skch PUD 17-015 500 20424 Schilling Administrative Permit 17-016 I , 500 20425 _ Gmach Farms Preliminary&Final Plat 17-017 I 500 20429 Good Dog MN IUP/CHOL 17-021 500 20430 Bass Lake Crossing FP, FPUD and DA 17-022 500 20431 Bass Lk Cross Lot Adj, 17-023 500 20432 HALES CORNER 2ND ADD. 17-025 500 20433 BASS LAKE EST CPA, PP, RZ PUD 17-024 26698 687.50 1 v ' 500 20434 HOPPE LOT COMBO 17-027 500 20435 Red Barn Pet Ret. CUP 17-028 500 20436 PULTE SKETCH PLAN 17-029 26698 62.50!" ; 500 20440 FIDELITY NATIONAL TITLE 17-032 26698 93.75 ' 500 20443 Pheasant Acres SPA 17-035 26698 31.25 " 500 20442 BASS LAKE EST. FP, PUD 17-036 26698 343.75 TOTAL: $ 14,001.70 Approved Notes Check# t_......_.._ ...__......._.._.. J L L A N D F O R M DEC 1 1 2017 • From Site to Finish fir: 105 South Fifth Avenue Tel: 612-252-9070 Suite 513 Fax: 612-252-9077 City of Corcoran Minneapolis,MN 55401 Web: landform.net 8200 County Road 116 Corcoran,MN 55340 INVOICE No.26698 12/07/2017 Corcoran Planning Services COR17015.GEN Contract/PO#: For Services Rendered Through 11/30/2017 001 -Corcoran 2040 Comprehensive Plan(city file 17-001) Professional Services Employee Hours Rate Amount Lazan, Darren B 50 195.00 97.50 Lindahl,Kendra S 27.00 125.00 $3,375.00 Osthus, Emily Terrill 10.50 77.00 808.50 Pierquet,Danyelle P 7.75 115.00 891.25 Sabraski,Steven E 50 160.00 80.00 Shay,Kevin 6.00 67.00 402.00 Total Professional Services for.001 pq-30)5,654.25 Total Charges for.001 5,654.25 004-Gmach Sketch Plan(city file 17-004) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 25 125.00 31.25 Total Professional Services for.004 31.25 Total Charges for.004 SO(.7 /o‘-11%-4 31.25 024-Hennepin County Weather Station-Admin Permit Professional Services Employee Hours Rate Amount Lindahl,Kendra S 2.75 125.00 343.75 Page 1 of 3 Project COR17015.GEN Corcoran Planning Services Invoice 26698 Pierquet, Danyelle P 3.75 115.00 431.25 Total Professional Services for.024 ruk0P,,,. 34P 775.00 Total Charges for.024 UU 775.00 026-Bass Lake Estates CPA, PP, RZ, PUD(city file 17-024) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 5.50 125.00 687.50 Total Professional Services for.026 687.50 Total Charges for.026 501,- `{3 687.50 A29-.;Puite Sketch Plan(city file 17-029) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 50 125.00 62.50 Total Professional Services for.029 SL1_,-1°1-136 62.50 Total Charges for.029 62.50 032-Horseshoe Bend PP, FP,VAR and VAC(city file 17-032) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 75 125.00 93.75 Total Professional Services for.032 SaD ZON4° 93.75 Total Charges for.032 93.75 034-Park Place Storage Phase 2(city file 17-034) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 2.75 125.00 343.75 Total Professional Services for.034 343.75 Total Charges for.034 5cor2o37.6 343.75 035-Pheasant Acres SPA(city file 17-035) Professional Services Employee Hours Rate Amount Lindahl, Kendra S 25 125.00 31.25 Total Professional Services for.035 l 31.25 Total Charges for.035 566 42,7 `43 31.25 036-Bass Lake Estates FP and Final PUD(city file 17-036) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 2.75 125.00 343.75 Total Professional Services for.036 343.75 SbU 4Z Page 2 of 3 Project COR17015.GEN Corcoran Planning Services Invoice 26698 Total Charges for.036 343.75 037-Ordinance Amendment-Dog Kennels(city file 17-037) Professional Services Employee Hours Rate Amount Shay,Kevin 3.50 67.00 234.50 Total Professional Services for.037 16)-t.114 to'303 234.50 Total Charges for.037 234.50 039-Ordinance Amendment-Small Cells and DAS(city file 17-039) Professional Services Employee Hours Rate Amount Shay,Kevin 3.00 67.00 201.00 Total Professional Services for.039 201.00 Total Charges for.039 03-1-4160 360 201.00 90-City Business Professional Services Employee Hours Rate Amount Lindahl,Kendra S 27.50 125.00 $3,437.50 Shay, Kevin 25 67.00 16.75 Total Professional Services for.90 3,454.25 Total Charges for.90 00'91,11' '34.0 3,454.25 MTG-City Meeting Professional Services Employee Rate Amount Lindahl,Kendra S 1.00 100.00 100.00 Total Professional Services for MTG 100.00 Total Charges for MTG b04y14w-3iA 100.00 Reimbursable Invoice Unit Rate Qty Markup Amount 99 City Expenses Lindahl,Kendra S 800 54 136.00 1.00 72.77 Total for City Expenses 72.77 Total Reimbursable ptY LA a'> 72.77 Invoice Amount $12,085.52 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 3 of 3 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26698 Invoice Date:12/7/2017 Transaction ID: 11148 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR17015.GEN..001 Corcoran 2040 Comprehensive Plan(city file 17-001) 11/15/2017 Pierquet,Danyelle P 11/2/2017 0.50 57.50 land use exhibits-coordinate needs with KL,convey and review with EO 11/15/2017 Pierquet,Danyelle P 11/3/2017 0.25 28.75 review draft exhibits with EO 11/15/2017 Pierquet,Danyelle P 11/6/2017 0.50 57.50 study area meeting with KL,SS and DL 11/15/2017 Lazan,Darren B 11/6/2017 0.50 97.50 Commercial Developer Review of Corcoran Comp Plan Issues 11/30/2017 Lindahl,Kendra S 11/16/2017 2.50 312.50 powerpoint and meeting prep for 11/20 11/15/2017 Osthus,Emily Terrill 11/3/2017 7.00 539.00 Corcoran maps 11/15/2017 Osthus,Emily Terrill 11/6/2017 1.00 77.00 map edit 11/15/2017 Osthus,Emily Terrill 11/7/2017 2.50 192.50 edits to exhibits 11/30/2017 Lindahl,Kendra S 11/21/2017 3.00 375.00 comp plan chapters 11/30/2017 Lindahl,Kendra S 11/27/2017 2.00 250.00 draft chapter edits 11/30/2017 Lindahl,Kendra S 11/28/2017 4.00 500.00 draft chapter edits 11/30/2017 Lindahl,Kendra S 11/30/2017 2.00 250.00 chapter revisions 11/15/2017 Lindahl,Kendra S 11/2/2017 0.50 62.50 mapping 11/15/2017 Lindahl,Kendra S 11/3/2017 4.00 500.00 comp plan chapters/map coordination with Wenck 11/15/2017 Lindahl,Kendra S 11/6/2017 1.00 125.00 commercial developer perspective on new study areas 11/15/2017 Lindahl,Kendra S 11/7/2017 3.50 437.50 11/20 council land use packet 11/15/2017 Lindahl,Kendra S 11/8/2017 1.00 125.00 11/20 CC report 11/15/2017 Lindahl,Kendra S 11/15/2017 3.50 437.50 mapping/chapter discussion,schedule update,chapter revisions 11/30/2017 Pierquet,Danyelle P 11/28/2017 0.50 57.50 review edits to Parks chapter with KL 11/30/2017 Pierquet,Danyelle P 11/29/2017 2.00 230.00 parks chapter edits NPRA standards research 12/7/2017 11:15:37 AM 1 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26698 Invoice Date:12/7/2017 Transaction ID: 11148 11/30/2017 Pierquet,Danyelle P 11/30/2017 4.00 460.00 NRPA and chapter coordination,internal check in 11/15/2017 Sabraski,Steven E 11/6/2017 0.50 80.00 Comp plan review with Kendra,Danyelle,and Darren. 11/30/2017 Shay,Kevin 11/17/2017 1.50 100.50 Edits to the housing chapter. 11/30/2017 Shay,Kevin 11/20/2017 2.50 167.50 Edits to the housing chapter. 11/30/2017 Shay,Kevin 11/21/2017 1.00 67.00 Talk with Kendra on edits to housing chapter.Make additional edits to the chapter. 11/30/2017 Shay,Kevin 11/22/2017 1.00 67.00 Edits to the housing chapter. Total for COR17015.GEN..001 52.25 5,654.25 COR17015.GEN..004 Gmach Sketch Plan(city file 17-004) 11/30/2017 Lindahl,Kendra S 11/30/2017 0.25 31.25 request from Lennar for landscape site visit Total for COR17015.GEN..004 0.25 31.25 COR17015.GEN..024 Hennepin County Weather Station-Admin Permit 11/15/2017 Pierquet,Danyelle P 11/1/2017 2.00 230.00 plant list memo 11/15/2017 Pierquet,Danyelle P 11/9/2017 1.00 115.00 update plan 11/15/2017 Pierquet,Danyelle P 11/13/2017 0.75 86.25 planting plan 11/30/2017 Lindahl,Kendra S 11/21/2017 1.00 125.00 administrative approval letter 11/15/2017 Lindahl,Kendra S 11/2/2017 0.50 62.50 discuss landscape recommendations 11/15/2017 Lindahl,Kendra S 11/6/2017 0.25 31.25 review process with Brad 11/15/2017 Lindahl,Kendra S 11/7/2017 0.25 31.25 review materials 11/15/2017 Lindahl,Kendra S 11/8/2017 0.25 31.25 DRC discussion 11/15/2017 Lindahl,Kendra S 11/9/2017 0.50 62.50 discuss site plan with DP Total for COR17015.GEN..024 6.50 775.00 COR17015.GEN..026 Bass Lake Estates CPA,PP,RZ,PUD(city file 17-024) 11/15/2017 Lindahl,Kendra S 11/10/2017 3.00 375.00 Met Council submittal 11/15/2017 Lindahl,Kendra S 11/13/2017 2.00 250.00 team meeting to review revisions and final approval process 11/15/2017 Lindahl,Kendra S 11/14/2017 0.50 62.50 questions from David and greg on next steps,check in with Met Council Total for COR17015.GEN..026 5.50 687.50 12/7/2017 11:15:37 AM 2 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26698 Invoice Date: 12/7/2017 Transaction ID:11148 COR17015.GEN..029 Pulte Sketch Plan(city file 17-029) 11/15/2017 Lindahl,Kendra S 11/3/2017 0.50 62.50 review and discuss potential land uses for feasibility study with Wenck Total for COR17015.GEN..029 0.50 62.50 COR17015.GEN..032 Horseshoe Bend PP,FP,VAR and VAC(city file 17-032) 11/30/2017 Lindahl,Kendra S 11/30/2017 0.25 31.25 request from applicant withdrawing application and requesting refund of remaining escrow. 11/15/2017 Lindahl,Kendra S 11/2/2017 0.50 62.50 Talk to surveyor Total for COR17015.GEN..032 0.75 93.75 COR17015.GEN..034 Park Place Storage Phase 2(city file 17-034) 11/30/2017 Lindahl,Kendra S 11/30/2017 1.00 125.00 review DRC comments/draft and sent administrative approval letter/call to Paul 11/15/2017 Lindahl,Kendra S 11/3/2017 0.25 31.25 plans submitted 11/15/2017 Lindahl,Kendra S 11/6/2017 1.00 125.00 review application&discuss with PW director/call from applicant 11/15/2017 Lindahl,Kendra S 11/13/2017 0.50 62.50 talk to PW director and contact applicant about LOC for SIPA#2 Total for COR17015.GEN..034 2.75 343.75 COR17015.GEN..035 Pheasant Acres SPA(city file 17-035) 11/30/2017 Lindahl,Kendra S 11/28/2017 0.25 31.25 project set up Total for COR17015.GEN..035 0.25 31.25 COR17015.GEN..036 Bass Lake Estates FP and Final PUD(city file 17-036) 11/30/2017 Lindahl,Kendra S 11/27/2017 0.50 62.50 share files with city 11/30/2017 Lindahl,Kendra S 11/28/2017 0.25 31.25 project set up 11/30/2017 Lindahl,Kendra S 11/30/2017 2.00 250.00 review for completeness/draft letter Total for COR17015.GEN..036 2.75 343.75 COR17015.GEN..037 Ordinance Amendment-Dog Kennels(city file 17-037) 11/30/2017 Shay,Kevin 11/29/2017 1.75 117.25 Work on draft recommendation for planning commission. 11/30/2017 Shay,Kevin 11/30/2017 1.75 117.25 Draft PC report for ordinance amendment. Total for COR17015.GEN..037 3.50 234.50 COR17015.GEN..039 Ordinance Amendment-Small Cells and DAS(city file 17-039) 11/30/2017 Shay,Kevin 11/29/2017 1.50 100.50 Read through small cell rules and examples of ordinances. 11/30/2017 Shay,Kevin 11/30/2017 1.50 100.50 Outline possible course of action for ordinance update. Talk through information with Kendra. Total for COR17015.GEN..039 3.00 201.00 12/7/2017 11:15:37 AM 3 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26698 Invoice Date: 12/7/2017 Transaction ID: 11148 COR17015.GEN..90 City Business 11/30/2017 Lindahl,Kendra S 11/16/2017 1.00 125.00 calls and emails/update DRC meeting schedule 11/30/2017 Lindahl,Kendra S 11/21/2017 1.00 125.00 DRC agenda/zoning calls and emails 11/30/2017 Lindahl,Kendra S 11/22/2017 4.00 500.00 office hours 11/30/2017 Lindahl,Kendra S 11/27/2017 1.00 125.00 DRC/zoning calls&emails 11/30/2017 Lindahl,Kendra S 11/28/2017 0.50 62.50 zoning calls and emails 11/30/2017 Lindahl,Kendra S 11/29/2017 3.00 375.00 office hours 11/30/2017 Lindahl,Kendra S 11/30/2017 1.00 125.00 coordinate with county on tax forfeit property 11/15/2017 Lindahl,Kendra S 11/1/2017 4.00 500.00 office hours 11/15/2017 Lindahl,Kendra S 11/2/2017 1.00 125.00 follow up with county on tax forfeit properties/zoning calls and emails 11/15/2017 Lindahl,Kendra S 11/3/2017 1.00 125.00 zoning calls and emails 11/15/2017 Lindahl,Kendra S 11/6/2017 0.50 62.50 DRC agenda/calls and emails 11/15/2017 Lindahl,Kendra S 11/7/2017 1.00 125.00 project update memo/coordinate with County on Tax forfeit property 11/15/2017 Lindahl,Kendra S 11/8/2017 3.00 375.00 office hours 11/15/2017 Lindahl,Kendra S 11/13/2017 0.50 62.50 zoning calls/emails 11/15/2017 Lindahl,Kendra S 11/14/2017 1.00 125.00 zoning calls and emails/DRC agenda 11/15/2017 Lindahl,Kendra S 11/15/2017 4.00 500.00 office hours 11/30/2017 Shay,Kevin 11/27/2017 0.25 16.75 Talk with Kendra about dog kennel and telecommunication assignments. Total for COR17015.GEN..90 27.75 3,454.25 COR17015.GEN.MTG City Meeting 11/30/2017 Lindahl,Kendra S 11/20/2017 1.00 100.00 council meeting Total for COR17015.GEN.MTG 1.00 100.00 Total labor 106.75 12,012.75 12/7/2017 11:15:37 AM 4 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26698 Invoice Date: 12/7/2017 Transaction ID: 11148 Employee Reimbursable Transactions Check No.Payee Expense Code Check Date Units Effort COR17015.GEN..99 City Expenses 800 Lindahl,Kendra S Reimb Project Mileage 11/30/2017 17.00 9.10 office hours 800 Lindahl,Kendra S Reimb Project Mileage 11/30/2017 34.00 18.19 office hours 800 Lindahl,Kendra S Reimb Project Mileage 11/30/2017 34.00 18.19 office hours 800 Lindahl,Kendra S Reimb Project Mileage 11/30/2017 34.00 18.19 Office Hours 800 Lindahl,Kendra S Reimb Project Mileage 11/30/2017 17.00 9.10 office hours Total for COR17015.GEN..99 136.00 72.77 Total reimbursements 136.00 72.77 12/7/2017 11:15:37 AM 5 of 5 L A N D F O R M y t a From Site to Finish a DEC 1 1 2u 7 :¢ 4' L -; y 105 South Fifth Avenue Tel: 612-252-9070 Suite 513 Fax: 612-252-9077 City of Corcoran r ' Minneapolis,MN 55401 Web: landforin.net 8200 County Road 116 Corcoran,MN 55340 INVOICE No.26697 12/07/2017 Corcoran Planning Services COR16014.GEN Contract/P0#: For Services Rendered Through 11/30/2017 004-Ravinia 4th Addition Final PUD and Final Plat(city file 16-004) Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2.00 125.00 250.00 Pierquet,Danyelle P 7.25 115.00 833.75 Total Professional Services for.004 10314 1,083.75 Total Charges for.004 500 1,083.75 015-Ravinia 5th Addition Final PUD and Plat(city file 16-015) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 25 125.00 31.25 Total Professional Services for.015 31.25 Total Charges for.015 31.25 027-Park Place Final Plat(city file 16-027) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 3.00 125.00 375.00 Total Professional Services for.027 375.00 Total Charges for.027 S O°- s1"‘ 375.00 Page 1 of 2 Project COR16014.GEN Corcoran Planning Services Invoice 26697 032-Solar IUP(city file 16-032) Professional Services Employee Hours Rate Amount Pierquet, Danyelle P 3.25 115.00 373.75 Total Professional Services for.032 Z0N- 373.75 Total Charges for.032 373.75 Reimbursable Invoice Unit Rate Qty Markup Amount 032 Solar IUP(city file 16-032) Pierquet, Danyelle P 795 54 64.00 1.00 34.24 Total for Solar IUP(city file 16-032) 34.24 99 City Expenses Lindahl,Kendra S 800 54 34.00 1.00 18.19 Total for City Expenses 18.19 Total Reimbursable 52.43 Invoice Amount 1,916.18 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 2 of 2 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26697 Invoice Date:12/7/2017 Transaction ID: 11147 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR16014.GEN..004 Ravinia 4th Addition Final PUD and Final Plat(city file 16-004) 11/15/2017 Pierquet,Danyelle P 11/2/2017 2.75 316.25 review Lennar's response materials,convey with KL on response strategy,draft response to Paul Tabone. 11/15/2017 Pierquet,Danyelle P 11/9/2017 4.00 460.00 Ravinia response memo and strategy with KL 11/30/2017 Pierquet,Danyelle P 11/30/2017 0.50 57.50 review Lennar response and follow up with City team 11/15/2017 Lindahl,Kendra S 11/10/2017 0.50 62.50 coordinate with brad and finalize landscape letter 11/15/2017 Lindahl,Kendra S 11/2/2017 0.50 62.50 discuss Ravinia Landscape response with Danyelle/schedule for staff meeting next week 11/15/2017 Lindahl,Kendra S 11/8/2017 0.50 62.50 landscaping discussion and response to Lennar email 11/15/2017 Lindahl,Kendra S 11/9/2017 0.50 62.50 response to Lennar response Total for COR16014.GEN..004 9.25 1,083.75 COR16014.GEN..015 Ravinia 5th Addition Final PUD and Plat(city file 16-015) 11/30/2017 Lindahl,Kendra S 11/28/2017 0.25 31.25 question from buyer/homeowner about landscaping Total for COR16014.GEN..015 0.25 31.25 COR16014.GEN..027 Park Place Final Plat(city file 16-027) 11/30/2017 Lindahl,Kendra S 11/27/2017 0.50 62.50 coordinate on LOC#2 11/15/2017 Lindahl,Kendra S 11/8/2017 1.50 187.50 DRC discussion and review files for LOC for SIPA#2 11/15/2017 Lindahl,Kendra S 11/9/2017 1.00 125.00 talk to paul about sipa#2/follow up with PW director Total for COR16014.GEN..027 3.00 375.00 COR16014.GEN..032 Solar IUP(city file 16-032) 11/15/2017 Pierquet,Danyelle P 11/10/2017 0.50 57.50 prep for reinspection 11/15/2017 Pierquet,Danyelle P 11/13/2017 2.00 230.00 site reinspection 11/15/2017 Pierquet,Danyelle P 11/14/2017 0.75 86.25 memo for return inspection,archive field notes Total for COR16014.GEN..032 3.25 373.75 Total labor 15.75 1,863.75 Employee Reimbursable Transactions Check No.Payee Expense Code Check Date Units Effort COR16014.GEN..032 Solar IUP(city file 16-032) 795 Pierquet,Danyelle P Reimb Project Mileage 11/30/2017 32.00 17.12 12/7/2017 11:16:28 AM 1 of 2 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26697 Invoice Date:12/7/2017 Transaction ID: 11147 site visit 10/26 795 Pierquet,Danyelle P Reimb Project Mileage 11/30/2017 32.00 17.12 reinspection Total for COR16014.GEN..032 64.00 34.24 COR16014.GEN..99 City Expenses 800 Lindahl,Kendra S Reimb Project Mileage 11/30/2017 34.00 18.19 Council meeting Total for COR16014.GEN..99 34.00 18.19 Total reimbursements 98.00 52.43 12/7/2017 11:16:28 AM 2 of 2 Vendor: Wenck CITY OF CORCORAN Date: 12-21-17 PAYMENT VOUCHER Address: Wenck 1800 Pioneer Creek Center Payment Total: $ 52,703.90 PO Box 249 Maple Plain,MN 55359-0249 Due Date: 01/20/18 F Fund Department Account Description 100 43170 300 General Eng Services 461.22 100 43170 300 Willow Larkin Feasibility Study 416.70 i 100 43170 300 _ Storm Water-Engineering 3,057.90 1 101 41911 300 2040 CORCORAN COMP PLAN 11,501.50 411 43100 303 PW Building i 415 45200 520 PARK DEDICATION 419 43100 303 HACKAMORE ROAD IMPROVEMENTS 2294-0028 436.00 142243100530DTUTILITYPROJECT_STREET 37% _li`trpg $ 1,650.5] H 422 j 49400 530 DT UTILITY PROJECT-WATER 28% I i 07'45' $ _1,249.05 j x_422 49450 530 DT UTILITY PROJECT-SEWER 35% i3gyi„ $ 1,561.32, 601 49400 303 Water-Engineering 95 , 602 49450 303 Sanitary Sewer-Engineering 5jj 602 49450 303 MCES SEWER EXTENSION 500 20247 Sunram Permits,Acct.#500-20247 i 500 20335 LENNAR-ENGINEERING 8,654.21 j X500 20335 LENNAR-ENGINEERING-66th Street Design&Construction _ 2,409.20 500 20369 Sunram Permits,Acct.#500-20369 500 20376 PARK PLACE STORAGE 500 20389 STREHLER ESTATES 16-001 3,216.13 500 20392 MN SOLAR 422.29 i 500 _ 20415 MI HOMES 500 20418 Pheasant Ridge Sketch 17-009 JI 500 20423 Bass Lake Estates Sketch PUD 17-015 64.50 500 20425 Gmach Prelim/Final Plat 17-017 500 - 20434 Hoppe-Lot Consolid. 17-027 _ I 500_ 20436 Pulte Encore-PUD Skch17-029 10,049.50 500 T 20438 Bass Lake Crossing M/I Home 17-012 Engineering 4. 4. 3°° $ 3,481.75 500 , 20439 Bass Lake Crossing M/I Home 17-012 CR 10 TURN LANES Sr 4,072.10 TOTAL: $ 52,703.90 Approved Notes Check# 24: CI 361%11 Irov WENCK DEC 21 2017 ASSOCIATES Responsive partner. Exceptional outcomes. December 20, 2017 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Wenck's November 2017 Invoices Dear Brad: Engineering efforts for November involved work on the utilities in the Comprehensive Plan, and project work for developments, such as Bass Lake Crossings, Pulte, Lennar, and compliance at Park Place. Roads involved with developments include beginning work on 66th Street and continued work on the CR 10 turn lanes for Bass Lake Crossing and Estates. If you have any questions as you review this letter or our invoices, please contact me at 763- 479-4209, ktorve @wenck.com, or City Hall. Sincerely, Wenck Associates, Inc. Kent Torve, P.E., LEED AP Principal enc: November 2017 Invoices] Wenck Associates, Inc. I 1800 Pioneer Creek Center I P.O. Box 249 I Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp @wenck.com Web wenck.com Vjg\V vAvMr. Brad Martens City Administrator WENCK December 20, 2017 ASSOCIATES Responsive partner. Exceptional outcomes. City of Corcoran October 2017 Invoices Invoice no. Project nos. Project name Amount 11708653 2294-01 General Engineering Services 200 Planning 374.10 101-11317b-3 500-01 General 70.00 i 00-Lehi°-7043 500-05 2040 Corcoran Comprehensive Plan 11,501.50 lo1-41111"700 600-01 Stormwater/WCA Tasks 3,057.90 /u0-9.3170-?"- 700-06 Willow Larkin Feasibility Study 416.70 Total $ 15,420.20 11708644 B2294-0023 Downtown Utility and Street Project 2014 6°151)900 Construction Inspection 05.00 I) 950 Project Closeout 3,955.90 Total $ 4,460.90 L-127 Total City Projects $ 19,881.10 Invoice no. Project nos. Project name Amount 11708640 2294-17 Lennar Development 100 Engineering &Project Coordination 322.50 200 Construction Plan Reviews and Approvals 108.00 300 Construction Inspection 8,223.71 Total $ 8,654.21 11708645 B2294-0027 CR 10 Turn Lanes Phase 400 Initial Construction Plan Engineering 4,072.10 506- 7(;131Total $ 4,072.10 11708646 82294-0028 Hackamore Road Improvements Phase 050 Preliminary Design&Engineering Coordination 436.00 3o Total $ 436.00 11708649 B2294-0031 66th Street Design and Construction Professional Services 2,409.20 5 60 -1037 rTotal $ 2,409.20 11708654 B2294-0032 Escrow Projects Phase 01 Park Place Storage,Acct. #500-20261 3,216.13 5'ou -Lv374 Phase 02 Bass Lake MI Homes 3,481.75 $o°- l"t1.3V Phase 04 Bass Lake Estates and Storage 64.50 5-0o-2'423 Phase 05 Small Projects MI I t`ti( 17.12 my-1717.-100 Phase 06 Solar_Blattner Project 422.29 5-du -1031Z- Total $ 7,201.79 11708655 B2294-0033 Pulte NE Sewer and Development Feasibility Study Phase 150 Wetlands 504.00 Phase 175 Traffic and Transportation 1,380.00 Phase 400 Sewer Routes and Alternatives 1,798.90 Phase 500 Report 6,366.60 7oL43‘ Total $ 10,049.50 •)()(r) Total Escrow Projects $ 32,822.80 L Invoice Total $ 52,703.90 wenck.local\wenckspace\Vail\2294-Corcoran\Invoices and Budget Tracker etc\2017\11 November\November 2017 cover letter.docx Invoice V . vv December 7, 2017 Invoice No: 11708653 W E N C K City of Corcoran, MN 8200 County Road 116 Responsive partner.Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project 2294-01 Corcoran General Engineering Services Professional Services Through November 30, 2017 Phase 200 PLANNING PLANNING Professional Personnel Hours Rate Amount Torve, Kent 2.90 129.00 374.10 Totals 2.90 374.10 Total Labor 374.10 Phase Total 374.10 Phase 500-01 General General Professional Personnel Hours Rate Amount Raymond, Luann 1.00 70.00 70.00 Totals 1.00 70.00 Total Labor 70.00 Phase Total 70.00 Phase 500-05 2040 Comprehensive Plan 2040 Corcoran Comprehensive Plan Professional Personnel Hours Rate Amount Bowers, Matthew 63.20 149.00 9,416.80 Shuck,Jordan 6.00 112.00 672.00 Terhaar, Edward 4.00 150.00 600.00 Torve, Kent 6.30 129.00 812.70 Totals 79.50 11,501.50 Total Labor 11,501.50 Phase Total 11,501.50 Phase 600-01 Stormwater/WCA General Tasks Stormwater/WCA General Tasks Professional Personnel Hours Rate Amount Nelson, Susan 33.00 75.00 2,475.00 Templin, Kirby 50 108.00 54.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11708653 Torve, Kent 4.10 129.00 528.90 Totals 37.60 3,057.90 Total Labor 3,057.90 Phase Total 3,057.90 Phase 700-06 TrailHaven/Willow Larkin FS Willow Larkin Feasibility Study Professional Personnel Hours Rate Amount Torve, Kent 2.30 129.00 296.70 Wyers, Nicholas 1.50 80.00 120.00 Totals 3.80 416.70 Total Labor 416.70 Phase Total 416.70 Total Invoice Amount 15,420.20 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11708653 Billing Backup Thursday, December 7, 2017 WAI - Wenck Associates, Inc. Invoice 11708653 Dated 12/7/2017 3:02:37 PM Project 2294-01 Corcoran General Engineering Services Phase 200 PLANNING PLANNING Professional Personnel Hours Rate Amount 063 961 -Torve, Kent 11/1/2017 1.00 129.00 129.00 DRC Meeting 063 961 -Torve, Kent 11/8/2017 1.00 129.00 129.00 DRC 063 961 -Torve, Kent 11/22/2017 40 129.00 51.60 DRC 063 961 -Torve, Kent 11/29/2017 50 129.00 64.50 DRC Totals 2.90 374.10 Total Labor 374.10 Phase Total 374.10 Phase 500-01 General General Professional Personnel Hours Rate Amount 714 911 - Raymond, Luann 11/9/2017 20 70.00 14.00 Cover letter work 714 911 - Raymond, Luann 11/15/2017 80 70.00 56.00 Monthly cover letter and table Totals 1.00 70.00 Total Labor 70.00 Phase Total 70.00 Phase 500-05 2040 Comprehensive Plan 2040 Corcoran Comprehensive Plan Professional Personnel Hours Rate Amount 030 943 - Bowers, Matthew 11/1/2017 3.10 149.00 461.90 Tech Review 030 943 - Bowers, Matthew 11/8/2017 1.20 149.00 178.80 Tech Review 030 943 - Bowers, Matthew 11/9/2017 1.00 149.00 149.00 Tech Review 030 943 - Bowers, Matthew 11/13/2017 7.90 149.00 1,177.10 Sewer Layout 030 943 - Bowers, Matthew 11/14/2017 3.10 149.00 461.90 Sewer Layout 030 943 - Bowers, Matthew 11/15/2017 9.90 149.00 1,475.10 Sewer Layout INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 3 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11708653 030 943 - Bowers, Matthew 11/16/2017 8.50 149.00 1,266.50 Sewer Layout 030 943 - Bowers, Matthew 11/20/2017 9.40 149.00 1,400.60 Sewer Layout 030 943 - Bowers, Matthew 11/22/2017 8.90 149.00 1,326.10 Sewer Layout 030 943 - Bowers, Matthew 11/27/2017 7.30 149.00 1,087.70 Sewer Layout 030 943 - Bowers, Matthew 11/28/2017 1.30 149.00 193.70 Sewer Layout 030 943 - Bowers, Matthew 11/29/2017 1.60 149.00 238.40 Sewer Layout 243 932- Shuck,Jordan 11/1/2017 2.50 112.00 280.00 mapping 243 932 - Shuck,Jordan 11/13/2017 50 112.00 56.00 mapping 243 932 - Shuck,Jordan 11/17/2017 50 112.00 56.00 mapping 243 932 - Shuck,Jordan 11/28/2017 2.50 112.00 280.00 LU Analysis and Revisions 293 943 -Terhaar, Edward 11/30/2017 4.00 150.00 600.00 figures 063 961 -Torve, Kent 11/1/2017 2.00 129.00 258.00 Utility master plan review and revisions 063 961 -Torve, Kent 11/15/2017 50 129.00 64.50 Monthly staff Corn Plan meeting on sewer phasing 063 961 -Torve, Kent 11/16/2017 3.80 129.00 490.20 Sewer phasing revisions and Trunk Connector Rush Creek elevations Totals 79.50 11,501.50 Total Labor 11,501.50 Phase Total 11,501.50 Phase 600-01 Stormwater/WCA General Tasks Stormwater/WCA General Tasks Professional Personnel Hours Rate Amount 335 923 - Nelson, Susan 11/2/2017 3.50 75.00 262.50 LSWMP- Chapter 4: Problems, solutions, implementation 335 923 - Nelson, Susan 11/3/2017 1.50 75.00 112.50 LSWMP- Chapter 4: Problems, solutions, implementation 335 923 - Nelson, Susan 11/6/2017 4.00 75.00 300.00 LSWMP-Implementation plan, formatting, questions for Kevin and Kent. 335 923 - Nelson, Susan 11/7/2017 1.50 75.00 112.50 LSWMP- Log hours, fix formatting errors, revise/update sections and figures with new info posted on Smartsheet, write about SWA. 335 923 - Nelson, Susan 11/8/2017 3.00 75.00 225.00 LSWMP-Write about SWA and MS4, email MPCA re: MS4 renewal schedule. 335 923 - Nelson, Susan 11/9/2017 2.00 75.00 150.00 LSWMP- Review notes from Kent, continue working on implementation plan. 335 923 - Nelson, Susan 11/13/2017 4.00 75.00 300.00 LSWMP-Implementation plan, problems&solutions: update with Kent's information, email draft text to Kent and Kevin. 335 923 - Nelson, Susan 11/16/2017 2.00 75.00 150.00 LSWMP- proceed wtih implementation plan, CIP, Adminstrative sections. INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 4 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11708653 335 923 - Nelson, Susan 11/17/2017 2.50 75.00 187.50 LSWMP- read about wetland improvements and add discussion to problems&solutions and implementation plan. Continue work on CIP and Adminstration. 335 923 - Nelson, Susan 11/21/2017 3.00 75.00 225.00 LSWMP: Chapter 4 revisions, Chapter 6 writing and revisions. 335 923 - Nelson, Susan 11/24/2017 2.00 75.00 150.00 LSWMP: Overall review for clarity, conciseness, consistency, references, citations, acronyms, etc. 335 923 - Nelson, Susan 11/29/2017 1.00 75.00 75.00 LSWMP: Meet with Kevin Mattson to discuss revisions, email tasks and draft text after meeting. 335 923 - Nelson, Susan 11/30/2017 3.00 75.00 225.00 LSWMP: revise sections of Chapter 4. 539 931 -Templin, Kirby 11/16/2017 50 108.00 54.00 HWL and EOF Request for Lot near Hunter Road 063 961 -Torve, Kent 11/17/2017 80 129.00 103.20 Hunter lot development HWL assistance 063 961 -Torve, Kent 11/21/2017 80 129.00 103.20 TAC notes review and volume requirements 063 961 -Torve, Kent 11/22/2017 50 129.00 64.50 NPDES and ECWMO volume review 063 961 -Torve, Kent 11/27/2017 2.00 129.00 258.00 meeting and WMOresponse to rules Totals 37.60 3,057.90 Total Labor 3,057.90 Phase Total 3,057.90 Phase 700-06 TrailHaven/Willow Larkin FS Willow Larkin Feasibility Study Professional Personnel Hours Rate Amount 063 961 -Torve, Kent 11/6/2017 1.50 129.00 193.50 Project meeting with staff, schedule and ROW acquisition followup 063 961 -Torve, Kent 11/8/2017 80 129.00 103.20 Meeting with staff on schedule and property 706 922- Wyers, Nicholas 11/8/2017 1.50 80.00 120.00 Meeting with attorney over Downtown, Gleason Parkway extension, Willow Larkin Totals 3.80 416.70 Total Labor 416.70 Phase Total 416.70 Project Total 15,420.20 Total this Report 15,420.20 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 5 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.comWebwww.wenck.com Invoice VAADecember7, 2017 Invoice No: 11708640 V/E1CK Brad Martens City of Corcoran, MN Responsive partner.8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project 2294-17 Lennar Development Professional Services Through November 30, 2017 Phase 100 Engineering &Project Coordination Engineering &Project Coordination Professional Personnel Hours Rate Amount Torve, Kent 2.50 129.00 322.50 Totals 2.50 322.50 Total Labor 322.50 Phase Total 322.50 Phase 200 Construction Plan Reviews and Approvals Construction Plan Reviews and Approvals Professional Personnel Hours Rate Amount Templin, Kirby 1.00 108.00 108.00 Totals 1.00 108.00 Total Labor 108.00 Phase Total 108.00 Phase 300 Construction Inspection Construction Inspection Professional Personnel Hours Rate Amount Quady, Keith 8.00 112.00 896.00 Schmidt, Rowdy 44.00 115.00 5,060.00 Wyers, Nicholas 21.20 80.00 1,696.00 Totals 73.20 7,652.00 Total Labor 7,652.00 Reimbursable Expenses Mileage- Reimbursable 331.71 Total Reimbursables 331.71 331.71 Unit Billing Trimble GPS Unit 240.00 Total Units 240.00 240.00 Phase Total 8,223.71 Total Invoice Amount 8,654.21 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.comWebwww.wenck.com Project 2294-17 Lennar Development Invoice 11708640 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice l December 7, 2017 Invoice No: 11708644 W E N C K Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0023 Downtown Utility and Street Project 2014 Professional Services Through November 30. 2017 Phase 900 Construction Inspection Construction Inspection Professional Personnel Hours Rate Amount Schmidt, Rowdy 1.00 115.00 115.00 Wyers, Nicholas 4.50 80.00 360.00 Totals 5.50 475.00 Total Labor 475.00 Unit Billing Trimble GPS Unit 30.00 Total Units 30.00 30.00 Phase Total 505.00 Phase 950 Project Closeout Project Closeout Professional Personnel Hours Rate Amount Torve, Kent 7.10 129.00 915.90 Wyers, Nicholas 38.00 80.00 3,040.00 Totals 45.10 3,955.90 Total Labor 3,955.90 Phase Total 3,955.90 Total Invoice Amount 4,460.90 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V V A December 7, 2017 Invoice No: 11708645 E N C K Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0027 CR 10 Turn Lanes Professional Services Through November 30, 2017 Phase 400 Initial Construction Plan Engineering Initial Construction Plan Engineering Professional Personnel Hours Rate Amount Hegland, Steven 5.50 115.00 632.50 Louwagie, Shawn 11.80 118.00 1,392.40 Torve, Kent 80 129.00 103.20 Wyers, Nicholas 24.30 80.00 1,944.00 Totals 42.40 4,072.10 Total Labor 4,072.10 Phase Total 4,072.10 Total Invoice Amount 4,072.10 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V • A December 7, 2017 Invoice No: 11708646 1IEIsICI( Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0028 Hackamore Road Improvements Professional Services Through November 30. 2017 Phase 050 Preliminary Design &Engineering Coordin Preliminary Design &Engineering Coordination Professional Personnel Hours Rate Amount Hegland, Steven 50 115.00 57.50 Shuck,Jordan 50 112.00 56.00 Torve, Kent 2.50 129.00 322.50 Totals 3.50 436.00 Total Labor 436.00 Phase Total 436.00 Total Invoice Amount 436.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA.A December 7, 2017 Invoice No: 11708649 JVEFICI( Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0031 66th Street Design and Construction Professional Services Through November 30, 2017 Professional Personnel Hours Rate Amount Beyer, Megan 2.30 86.00 197.80 Hegland, Steven 1.00 115.00 115.00 Templin, Kirby 4.00 108.00 432.00 Torve, Kent 3.60 129.00 464.40 Wyers, Nicholas 15.00 80.00 1,200.00 Totals 25.90 2,409.20 Total Labor 2,409.20 Total Invoice Amount 2,409.20 Current Prior Total Billing Summary 2,409.20 5,266.80 7,676.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18% Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice A December 7, 2017 Invoice No: 11708654 W E N C K Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0032 Escrow Projects Professional Services Through November 30. 2017 Phase 01 Park Place Storage,Acct. #500-20261 Park Place Storage,Acct. #500-20261 Professional Personnel Hours Rate Amount Schmidt, Rowdy 7.00 115.00 805.00 Templin, Kirby 60 108.00 64.80 Torve, Kent 13.30 129.00 1,715.70 Wyers, Nicholas 7.00 80.00 560.00 Totals 27.90 3,145.50 Total Labor 3,145.50 Reimbursable Expenses Mileage- Reimbursable 70.63 Total Reimbursables 70.63 70.63 Phase Total 3,216.13 Phase 02 Bass Lake Crossings Bass Lake Crossings Professional Personnel Hours Rate Amount Schmidt, Rowdy 15.50 115.00 1,782.50 Terhaar, Edward 2.00 150.00 300.00 Torve, Kent 6.70 129.00 864.30 Wyers, Nicholas 4.50 80.00 360.00 Totals 28.70 3,306.80 Total Labor 3,306.80 Reimbursable Expenses Mileage - Reimbursable 174.95 Total Reimbursables 174.95 1.74.95 Phase Total 3,481.75 Phase 04 Bass Lake Estates and Storage Bass Lake Estates and Storage Professional Personnel Hours Rate Amount Torve, Kent 50 129.00 64.50 Totals 50 64.50 Total Labor 64.50 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project B2294-0032 Escrow Projects Invoice 11708654 Phase Total 64.50 Phase 05 Small Projects Small Projects Reimbursable Expenses Mileage- Reimbursable 17.12 Total Reimbursables 17.12 17.12 Phase Total 17.12 Phase 06 Solar_Blattner Project Solar_Blattner Project Professional Personnel Hours Rate Amount Schmidt, Rowdy 1.00 115.00 115.00 Wyers, Nicholas 3.50 80.00 280.00 Totals 4.50 395.00 Total Labor 395.00 Reimbursable Expenses Mileage- Reimbursable 27.29 Total Reimbursables 27.29 27.29 Phase Total 422.29 Total Invoice Amount 7,201.79 Current Prior Total Billing Summary 7,201.79 22,326.94 29,528.73 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA.A December 7, 2017 Invoice No: 11708655 V1/E N C K Kevin Mattson City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0033 Pulte NE Sewer and Development Feasibility Study Professional Services Through November 30, 2017 Phase 150 Wetlands Wetlands Professional Personnel Hours Rate Amount Shuck,Jordan 4.50 112.00 504.00 Totals 4.50 504.00 Total Labor 504.00 Phase Total 504.00 Phase 175 Traffic and Transportation Traffic and Transportation Professional Personnel Hours Rate Amount Erickson, Mindy 50 60.00 30.00 Terhaar, Edward 9.00 150.00 1,350.00 Totals 9.50 1,380.00 Total Labor 1,380.00 Phase Total 1,380.00 Phase 400 Sewer Routes and Alternatives Sewer Routes and Alternatives Professional Personnel Hours Rate Amount Quisberg,Jason 50 140.00 70.00 Shuck,Jordan 3.50 112.00 392.00 Torve, Kent 9.10 129.00 1,173.90 Vander Top,Vincent 50 126.00 63.00 Totals 13.60 1,698.90 Total Labor 1,698.90 Unit Billing Trimble GeoXT 1 day 1.0 Day @ 100.00 100.00 Total Units 100.00 100.00 Phase Total 1,798.90 Phase 500 Report Report INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project B2294-0033 Pulte NE Sewer and Development Feasibili Invoice 11708655 Professional Personnel Hours Rate Amount Bowers, Matthew 38.40 149.00 5,721.60 Torve, Kent 5.00 129.00 645.00 Totals 43.40 6,366.60 Total Labor 6,366.60 Phase Total 6,366.60 Total Invoice Amount 10,049.50 Current Prior Total Billing Summary 10,049.50 19,060.10 29,109.60 I INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.comWebwww.wenck.com STAFF REPORT Agenda Item 8a. Council Meeting: December 28, 2017 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the December 28th Council meeting are as follows: • Planning Commission: Meredith Wu • Parks and Trails Commission: Sharon Meister Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE December 19, 2017 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects in italics are new Project marked with an * have moved from active to approved The following is a summary of project status for current, active projects: 1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with a joint City Council/Commission work session on March 16th followed by a community open house on April 17th and several commission meetings and Council work sessions. The next Council work session is scheduled for January 18th. The next public event is an open house tentatively scheduled for January 29, 2018. 2.Sign Ordinance Update (city file 17-033). The Council asked staff to bring back options for increasing the amount of dynamic message boards allowed in the City. At the October 26th meeting, the Council directed staff to schedule this item for a public hearing at the Planning Commission to increase the allowed area of dynamic sign to 60% and reduce the message change limit from 12 to 6 seconds. This item is scheduled for a public hearing at the January 4th Planning Commission meeting and the January 25th Council meeting. 3.Pheasant Acres Golf Club at 10705 County Road 116 (city file 17-035). Pheasant Acres has applied for a site plan amendment and variance to allow the replacement and expansion of two accessory buildings. The item is scheduled for Planning Commission review on January 4th and City Council action on January 25th. 4.Bass Lake Estates Final PUD Development Plan and Final Plat at 19235 and 19219 CR 10 (PID 2511923440002 and 2511923440003) (City file 17-036). The Final PUD Development Plan is scheduled for review at the January 4th Planning Commission meeting. The Final Plat, Development Agreement and Final PUD Development Plan will be reviewed by the Council on January 25th. The City will review a request from the applicant on a waiver from the City’s financial guarantee policy at the December 28th meeting. 5.Dog Kennel Ordinance Update (City file 17-037). The Council directed the Planning Commission to review the Kennel standards in the ordinance and make a recommendation about whether any changes are needed. The Commission discussed the item at their October 5th meeting and asked that it be placed on a future meeting agenda for more discussion. Staff will place this on the January meeting 4th Planning Commission meeting for additional discussion. 6.Animal Ordinance (city file 17-038). The City has received questions about allowing animals in commercial areas, specifically bees and chickens. Staff will prepare a memo for the January 25th meeting to discuss the issues and get Council direction on possible ordinance amendments. Agenda Item 8b. MEMORANDUM 2 7. Small Cell and DAS Ordinance Amendment (City file 17-039). Minnesota’s telecommunications right-of-way user state law (SF1456), regarding small wireless facilities, was signed into law on May 30, 2017. It grants wireless service providers access to the public right-of-way to construct, maintain and operate small wireless facilities and wireless support structures. Various sections of the city and zoning code need to be amended to be consistent with state law. Staff will prepare a memo for January 25th Council meeting to outline the issues. This could be schedule for a Public Hearing at the Planning Commission and Council action in March/April. 8. SAC Wireless Administrative Permit for new Antenna on the existing tower at 23400 County Road 10 (PID 07-119-23-43-0004) (city file no. 17-040). The applicant is currently incomplete. The permit can be administratively approved. Also, there are several projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding issues and future expansion plans on the property. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to extend the approvals for an additional year. Staff recommended that this request be reviewed by the City Council, but adequate time was not provided to place this on a Council agenda prior to expiration. Staff administratively approved an extension until February 28, 2017 so that this request for extension could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council approved a one year extension. 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. 5. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance amendment allowing private drives in the Rural Residential district, subject to certain conditions. However, after adoption the City Council directed staff to revisit this issue and consider an ordinance amendment to eliminate the requirement that private drives off paved roads must be paved. The City Council approved the amendment on May 26th. The Council also identified additional issues that should be reviewed and discussed at a future date. 6. *Hennepin County weather station on Rush Creek Meadows City Park east of Cain Road (PID 11-119-23-22-0003) (City file 17-024). City staff has been discussing a possible County weather station on this property. The application has been approved administratively as an administrative permit for essential services. MEMORANDUM 3 7. *Bass Lake Estates Comprehensive Plan Amendment, Rezoning, Preliminary PUD Development Plan and Preliminary Plat at 19235 and 19219 CR 10 (PID 2511923440002 and 2511923440003) (City file 17-026). The applicant is requesting approval for a mixed-use development with self-storage building on the northeast 5 acres and single family homes on the remainder of the site. The item was reviewed by the Parks Commission on September 19th. The public hearing was held at the October 5th Planning Commission meeting and the Commission recommended approval. The City Council approved the request on October 26th. 8. Pulte Homes of Minnesota LLC request for sketch plan review of “Encore” at 9975 CR 101 (PID 12-119-23-12-0001) (city file 17-029). Pulte has submitted a sketch plan review for a residential development on this property. The item was reviewed by the City Council at the September 28th meeting. 9. *Roiling Hills Tree Farm Certificate of Compliance at 6855 Rolling Hills Road (PID 32-119-23-11- 0003) (City File 17-030). A certificate of compliance was required for an agricultural building. This request was administratively approved. 10. Encroachment Agreement for 21729 County Road 10 (PID 16-119-23-31-0003) (City file 17-031). Randy Olsen has requested approval of an encroachment agreement to construct a private driveway in the unimproved right-of-way of King Ben Road. This request was administratively approved. 11. *Scherer – Jordan Plat at 6513 and 6603 Horseshoe Bend Road (PID 32-119-23-41-0020 and 32- 119-23-14-0023) (City file 17-032). The applicant has submitted a request approval of the preliminary plat and final plat to adjust the lot line between the two properties. A variance is required because neither property meets the minimum lot size standards in the UR zoning district. A vacation is required for the drainage and utility easements along the existing lot line to be moved. The applicant has withdrawn the request and escrow is being refunded. 12. Park Place Storage Phase 2 (City file 17-034). The Master Plan for Park Place Storage was approved in 2016. The Council approved the entire project but noted that each phase would need to submit for site plan approval. This was primarily a condition to ensure that all engineering issues were adequately addressed for each phase. Phase I is under construction and the applicant has submitted an application for administrative site plan approval for Phase 2 (to the south of Phase 1). The application was administratively approved. STAFF REPORT Agenda Item 8c. Council Meeting: December 28, 2017 Prepared By: Jessica Beise Topic: Financial Performance Report Action Required: None – Informational Summary: Attached to this report is the Financial Performance Report which shows the status of the budget through November 2017. The audit will provide the final status of the 2017 budget. Overall the report shows a projected surplus of $221,302. This is primarily due to the following items: • $65,000 of additional revenue from donations that will be spent on the Meister Field Improvement Project and new City Hall sign. • $54,354 received as an insurance payment from the League of Minnesota Cities Insurance Trust and rebates. The City has not typically budgeted for these types of revenue. Note in further reviewing the performance report, it was realized that the insurance payment was previously noted as a dividend but was incorrectly labeled. The insurance payment was as reimbursement for items paid for in 2016 but was paid in 2017. • $117,000 in additional building permit net revenue higher than anticipated. Financial/Budget: The 2017 budget includes a $60,000 transfer to reserves. An end of year budget surplus would increase that amount; an end of year budget deficit would decrease that amount. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1. Financial Performance Report CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 30, 2017 UNAUDITED 8c. 1 of 5 2017 Variance Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31100 General Property Taxes R 100-41900-31100 3,047,551.65 3,226,186.00 1,705,642.67 1,520,543.33 47.13%3,226,186.00 0.00 December 2017 and January 2018 are next payment dates R 100-41900-31810 Cable Franchise Fee R 100-41900-31810 0.00 43,000.00 - 43,000.00 100.00%43,000.00 0.00 R 100-41900-32110 Liquor License Fee R 100-41900-32110 18,375.00 18,250.00 18,400.00 -150.00 -0.82%18,400.00 150.00 R 100-41900-33402 Homestead Credit R 100-41900-33402 19,916.50 0.00 - 0.00 0%0.00 0.00 R 100-41900-33420 Ag Preserve Credit R 100-41900-33420 15,748.63 5,000.00 9,643.16 -4,643.16 -92.86%9,643.16 4,643.16 R 100-41900-33421 PERA State Aid R 100-41900-33421 1,845.00 1,845.00 922.50 922.50 50.00%1,845.00 0.00 Typically Received in January R 100-41900-34000 Charges for Services R 100-41900-34000 31.25 0.00 5.80 -5.80 0%5.80 5.80 R 100-41900-34103 Zoning/Land Use Appl Fee R 100-41900-34103 23,670.00 25,000.00 32,399.25 -7,399.25 -29.60%32,400.00 7,400.00 R 100-41900-34105 Copies/Maps R 100-41900-34105 66.25 150.00 31.75 118.25 78.83%50.00 -100.00 R 100-41900-34107 Special Assessment Search R 100-41900-34107 25.00 50.00 25.00 25.00 50.00%50.00 0.00 R 100-41900-34405 Clean Up Day Income R 100-41900-34405 2,592.00 1,500.00 2,504.29 -1,004.29 -66.95%2,504.29 1,004.29 R 100-41900-36100 Special Assessments R 100-41900-36100 67,329.71 0.00 - 0.00 0%0.00 0.00 R 100-41900-36200 Miscellaneous Revenues R 100-41900-36200 22,710.93 2,500.00 1,589.24 910.76 36.43%1,600.00 -900.00 R 100-41900-36210 Interest Earnings R 100-41900-36210 1,562.29 1,000.00 1,483.26 -483.26 -48.33%2,000.00 1,000.00 R 100-41900-36220 Other Rents and Royalties R 100-41900-36220 10,080.00 10,800.00 10,080.00 720.00 6.67%10,080.00 -720.00 R 100-41900-36230 Donations R 100-41900-36230 0.00 1,000.00 40,000.00 -39,000.00 -3900.00%40,000.00 39,000.00 Dynamic Sign donation R 100-41900-36233 Refunds/Reimbursements R 100-41900-36233 0.00 0.00 54,354.49 -54,354.49 0%54,354.49 54,354.49 Insurance from League of Minnesota Cities. 3,231,504.21$ 3,336,281.00$ 1,877,081.41$ 1,459,199.59$ 3,442,118.74$ 105,837.74$ Planning and Zoning R 100-41910-34103 Zoning/Land Use Appl Fee R 100-41910-34103 0.00 0.00 25.00 -25.00 0%25.00 25.00 Reclassify to 100-41900-34103 -$ -$ 25.00$ (25.00)$ 25.00$ 25.00$ City Hall Operations R 100-41941-34101 Facility Rental R 100-41941-34101 4,947.50 6,000.00 7,217.50 -1,217.50 -20.29%6,900.00 900.00 R 100-41941-36200 Miscellaneous Revenues R 100-41941-36200 505.00 1,000.00 483.78 516.22 51.62%500.00 -500.00 5,452.50$ 7,000.00$ 7,701.28$ (701.28)$ 7,400.00$ 400.00$ Police R 100-42100-33423 Police Aid R 100-42100-33423 40,654.97 50,000.00 55,981.98 -5,981.98 -11.96%55,981.88 5,981.88 R 100-42100-33424 Police POST Board Train Reimb R 100-42100-33424 3,751.94 3,700.00 3,815.12 -115.12 -3.11%3,815.12 115.12 R 100-42100-33620 Other County Grants/Aid R 100-42100-33620 8,745.13 10,000.00 2,980.20 7,019.80 70.20%10,000.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34200 Police Permits R 100-42100-34200 3,442.00 2,000.00 2,760.00 -760.00 -38.00%2,760.00 760.00 R 100-42100-34201 Police Serviced Charges R 100-42100-34201 8,890.00 7,500.00 9,416.50 -1,916.50 -25.55%9,500.00 2,000.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34202 Police Reports/Fees R 100-42100-34202 517.00 1,000.00 519.00 481.00 48.10%1,000.00 0.00 R 100-42100-35101 Fines R 100-42100-35101 48,951.60 45,000.00 41,955.64 3,044.36 6.77%45,000.00 0.00 114,952.64$ 119,200.00$ 117,428.44$ 1,771.56$ 128,057.00$ 8,857.00$ Building Inspection R 100-42400-32210 Bldg/Plan Review Fees R 100-42400-32210 388,174.33$ 275,000.00$ 460,421.01$ -185,421.01 -67.43%470,000.00$ 195,000.00$ Public Works R 100-43100-33418 Muni State Aid St Maintenance R 100-43100-33418 120,126.40 124,000.00 128,114.50 -4,114.50 -3.32%128,115.00 4,115.00 R 100-43100-34300 Public Works Permits/Fees R 100-43100-34300 1,950.00 3,000.00 3,085.00 -85.00 -2.83%3,085.00 85.00 R 100-43100-34301 Dust Control R 100-43100-34301 42,605.76 47,500.00 45,890.02 1,609.98 3.39%45,890.00 -1,610.00 R 100-43100-36200 Miscellaneous Revenues R 100-43100-36200 3,032.50 8,125.00 32.50 8,092.50 99.60%50.00 -8,075.00 Maple Grove Triathlon R 100-43100-36230 Donations R 100-43100-36230 0.00 0.00 10,000.00 -10,000.00 0%10,000.00 10,000.00 Meister Field improvement project donation R 100-43100-36233 Refunds/Reimbursements R 100-43100-36233 0.00 0.00 18,581.50 -18,581.50 0%18,581.00 18,581.00 League of MN Cities - wind damage claim 167,714.66$ 182,625.00$ 205,703.52$ (23,078.52)$ 205,721.00$ 23,096.00$ Ice & Snow Removal R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev R 100-43125-36200 15,168.96 8,000.00$ 15,037.92$ -7,037.92 -87.97%15,037.92$ 7,037.92$ Recycling R 100-43232-33610 County Recycling Grant R 100-43232-33610 15,997.50 14,500.00 14,908.00 -408.00 -2.81%14,908.00 408.00 R 100-43232-34400 Recycling R 100-43232-34400 5,704.17 2,500.00 2,418.45 81.55 3.26%2,418.00 -82.00 21,701.67$ 17,000.00$ 17,326.45$ (326.45)$ 17,326.00$ 326.00$ Parks R 100-45200-33422 Other State Grants and Aids R 100-45200-33422 50,170.40 37,000.00 17,918.00 19,082.00 51.57%35,000.00 -2,000.00 NW Trails Grant R 100-45200-34101 Facility Rental R 100-45200-34101 2,503.00 5,000.00 1,286.11 3,713.89 74.28%1,300.00 -3,700.00 R 100-45200-36200 Miscellaneous Revenues R 100-45200-36200 50.00 0.00 100.00 -100.00 0%100.00 100.00 R 100-45200-36230 Donations R 100-45200-36230 1,950.00 0.00 15,650.00 -15,650.00 0%15,650.00 15,650.00 Meister field improvement project and tree giveaway. 54,673.40$ 42,000.00$ 34,954.11$ 7,045.89$ 52,050.00$ 10,050.00$ Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund R 100-49360-39200 61,901.00 162,122.00 -$ 162,122.00$ 100.00%162,122.00$ -$ CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 30, 2017 UNAUDITED 8c. 2 of 5 Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS 0.00 Total Revenue 4,061,243$ 4,149,228$ 2,735,679$ 1,413,549$ 4,499,858$ 350,630$ EXPENSE City Council E 100-41100-100 Wages and Salaries (GENERAL)E 100-41100-100 6,600.00 19,260.00 9,630.00 9,630.00 50.00%19,260.00 0.00 E 100-41100-122 FICA E 100-41100-122 409.20 1,195.00 597.06 597.94 50.04%1,195.00 0.00 E 100-41100-126 Medicare E 100-41100-126 95.70 280.00 139.66 140.34 50.12%280.00 0.00 E 100-41100-208 Training and Instruction E 100-41100-208 0.00 2,500.00 865.10 1,634.90 65.40%900.00 -1,600.00 E 100-41100-210 Operating Supplies (GENERAL)E 100-41100-210 0.00 3,000.00 9.36 2,990.64 99.69%100.00 -2,900.00 E 100-41100-364 Worker's Comp Insurance E 100-41100-364 197.00 95.00 66.00 29.00 30.53%66.00 -29.00 7,301.90$ 26,330.00$ 11,307.18$ 15,022.82$ 21,801.00$ (4,529.00)$ Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses E 100-41130-351 6,970.99 6,500.00 7,087.28 -587.28 -9.04%7,200.00 700.00 New homes increased printing costs. E 100-41130-354 Web Site E 100-41130-354 1,125.00 2,000.00 800.00 1,200.00 60.00%1,000.00 -1,000.00 8,095.99$ 8,500.00$ 7,887.28$ 612.72$ 8,200.00$ (300.00)$ City Administrator E 100-41300-100 Wages and Salaries (GENERAL)E 100-41300-100 100,134.50 102,658.00 93,935.20 8,722.80 8.50%102,658.00 0.00 E 100-41300-121 PERA E 100-41300-121 7,510.03 7,699.00 7,046.57 652.43 8.47%7,699.00 0.00 E 100-41300-122 FICA E 100-41300-122 6,205.21 6,365.00 5,795.27 569.73 8.95%6,365.00 0.00 E 100-41300-126 Medicare E 100-41300-126 1,451.17 1,489.00 1,355.39 133.61 8.97%1,489.00 0.00 E 100-41300-131 Employer Paid Health E 100-41300-131 17,620.44 15,409.00 14,527.70 881.30 5.72%15,409.00 0.00 E 100-41300-208 Training and Instruction E 100-41300-208 3,410.37 4,350.00 3,459.63 890.37 20.47%4,350.00 0.00 E 100-41300-210 Operating Supplies (GENERAL)E 100-41300-210 861.07 800.00 1,111.97 -311.97 -39.00%1,300.00 500.00 E 100-41300-364 Worker's Comp Insurance E 100-41300-364 547.00 570.00 504.00 66.00 11.58%504.00 -66.00 E 100-41300-433 Dues and Memberships E 100-41300-433 164.71 1,000.00 1,791.19 -791.19 -79.12%1,800.00 800.00 ICMA Dues for 2018 is Included 137,904.50$ 140,340.00$ 129,526.92$ 10,813.08$ 141,574.00$ 1,234.00$ Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)E 100-41400-100 171,449.25 174,918.00 140,598.49 34,319.51 19.62%174,918.00 0.00 E 100-41400-110 Overtime E 100-41400-110 964.69 200.00 0.00 200.00 100.00%100.00 -100.00 E 100-41400-121 PERA E 100-41400-121 12,588.06 13,134.00 10,405.80 2,728.20 20.77%13,134.00 0.00 E 100-41400-122 FICA E 100-41400-122 11,251.53 10,857.00 8,709.14 2,147.86 19.78%10,857.00 0.00 E 100-41400-126 Medicare E 100-41400-126 2,631.39 2,539.00 2,036.86 502.14 19.78%2,539.00 0.00 E 100-41400-131 Employer Paid Health E 100-41400-131 42,262.17 46,228.00 38,530.72 7,697.28 16.65%46,228.00 0.00 E 100-41400-208 Training and Instruction E 100-41400-208 715.00 4,000.00 1,893.00 2,107.00 52.68%2,000.00 -2,000.00 E 100-41400-210 Operating Supplies (GENERAL)E 100-41400-210 186.28 750.00 774.05 -24.05 -3.21%850.00 100.00 Admin staff mileage reimbursements. E 100-41400-364 Worker's Comp Insurance E 100-41400-364 2,147.00 2,275.00 1,513.00 762.00 33.49%1,513.00 -762.00 E 100-41400-433 Dues and Memberships E 100-41400-433 200.00 500.00 655.00 -155.00 -31.00%655.00 155.00 Accountant Memberships 244,395.37$ 255,401.00$ 205,116.06$ 50,284.94$ 252,794.00$ (2,607.00)$ Elections E 100-41410-210 Operating Supplies (GENERAL)E 100-41410-210 9,550.79 1,600.00 1,228.80 371.20 23.20%2,706.00 1,106.00 Election Equipment Leases for 2016 and 2017 Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)E 100-41540-300 33,783.00 30,500.00 45,755.50 -15,255.50 -50.02%46,000.00 15,500.00 Increased consultant hours during accountant hiring. Assessor E 100-41550-210 Operating Supplies (GENERAL)E 100-41550-210 735.62 1,000.00 665.67 334.33 33.43%1,000.00 0.00 E 100-41550-300 Professional Srvs (GENERAL)E 100-41550-300 58,817.86 57,000.00 47,045.23 9,954.77 17.46%57,000.00 0.00 59,553.48$ 58,000.00$ 47,710.90$ 10,289.10$ 58,000.00$ -$ Attorney E 100-41600-300 Professional Srvs (GENERAL)E 100-41600-300 31,713.09 27,000.00 21,006.00 5,994.00 22.20%25,500.00 -1,500.00 31,713.09$ 27,000.00$ 21,006.00$ 5,994.00$ 25,500.00$ (1,500.00)$ Other General Government E 100-41900-210 Operating Supplies (GENERAL)E 100-41900-210 7,064.07 4,000.00 6,919.01 -2,919.01 -72.98%7,250.00 3,250.00 Wetland buffer signs purchased, which are then sold with development projects. E 100-41900-300 Professional Srvs (GENERAL)E 100-41900-300 15,392.56 8,000.00 16,317.27 -8,317.27 -103.97%16,918.00 8,918.00 Maxfield study. Will need to recode $7,365 to long range planning. E 100-41900-360 Insurance (GENERAL)E 100-41900-360 63,182.00 65,000.00 63,853.00 1,147.00 1.76%63,853.00 -1,147.00 E 100-41900-430 Misc. Banking Charge E 100-41900-430 12.00 0.00 25.00 -25.00 0%25.00 25.00 E 100-41900-433 Dues and Memberships E 100-41900-433 23,075.46 27,000.00 25,930.61 1,069.39 3.96%27,000.00 0.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free E 100-41900-700 Transfers E 100-41900-700 0.00 135,000.00 0.00 135,000.00 100.00%135,000.00 0.00 108,726.09$ 239,000.00$ 113,044.89$ 125,955.11$ 250,046.00$ 11,046.00$ Planning & Zoning E 100-41910-100 Wages and Salaries (GENERAL)E 100-41910-100 0.00 0.00 156.25 -156.25 0%0.00 0.00 Reclassify to 100-41910-300 E 100-41910-210 Operating Supplies (GENERAL)E 100-41910-210 518.53 2,000.00 291.77 1,708.23 85.41%500.00 -1,500.00 E 100-41910-300 Professional Srvs (GENERAL)E 100-41910-300 58,668.91 65,000.00 41,312.71 23,687.29 36.44%65,000.00 0.00 59,187.44$ 67,000.00$ 41,760.73$ 25,239.27$ 65,500.00$ (1,500.00)$ Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)E 100-41920-100 59,528.52 62,975.00 55,458.49 7,516.51 11.94%62,975.00 0.00 E 100-41920-110 Overtime E 100-41920-110 0.00 500.00 0.00 500.00 100.00%500.00 0.00 E 100-41920-121 PERA E 100-41920-121 4,485.25 4,761.00 4,160.81 600.19 12.61%4,761.00 0.00 E 100-41920-122 FICA E 100-41920-122 4,077.05 3,935.00 3,740.06 194.94 4.95%3,935.00 0.00 CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 30, 2017 UNAUDITED 8c. 3 of 5 Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-41920-126 Medicare E 100-41920-126 953.44 920.00 874.74 45.26 4.92%920.00 0.00 E 100-41920-131 Employer Paid Health E 100-41920-131 8,255.23 15,409.00 7,784.37 7,624.63 49.48%10,000.00 -5,409.00 E 100-41920-208 Training and Instruction E 100-41920-208 550.00 1,250.00 805.00 445.00 35.60%1,250.00 0.00 E 100-41920-210 Operating Supplies (GENERAL)E 100-41920-210 701.91 1,000.00 1,686.91 -686.91 -68.69%1,750.00 750.00 E 100-41920-364 Worker's Comp Insurance E 100-41920-364 547.00 570.00 504.00 66.00 11.58%504.00 -66.00 E 100-41920-417 Uniforms E 100-41920-417 166.80 250.00 0.00 250.00 100.00%250.00 0.00 E 100-41920-433 Dues and Memberships E 100-41920-433 80.00 250.00 120.00 130.00 52.00%200.00 -50.00 79,345.20$ 91,820.00$ 75,134.38$ 16,685.62$ 87,045.00$ (4,775.00)$ City Hall Operations E 100-41941-200 Office Supplies (GENERAL)E 100-41941-200 6,255.56 3,500.00 1,272.33 2,227.67 63.65%3,500.00 0.00 E 100-41941-201 Postage/Shipping E 100-41941-201 1,943.10 3,250.00 1,017.82 2,232.18 68.68%3,250.00 0.00 E 100-41941-210 Operating Supplies (GENERAL)E 100-41941-210 15,641.50 17,000.00 17,136.34 -136.34 -0.80%17,136.00 136.00 E 100-41941-300 Professional Srvs (GENERAL)E 100-41941-300 8,862.48 12,000.00 9,244.55 2,755.45 22.96%12,000.00 0.00 E 100-41941-321 Telephone E 100-41941-321 2,108.02 2,500.00 1,845.68 654.32 26.17%2,250.00 -250.00 E 100-41941-364 Worker's Comp Insurance E 100-41941-364 0.00 25.00 0.00 25.00 100.00%25.00 0.00 E 100-41941-380 Utility & Services (GENERAL)E 100-41941-380 13,628.16 16,000.00 11,217.68 4,782.32 29.89%16,000.00 0.00 E 100-41941-400 Repairs & Maint Cont (GENERAL)E 100-41941-400 11,181.50 12,000.00 8,462.23 3,537.77 29.48%12,000.00 0.00 E 100-41941-430 Misc. Banking Charge E 100-41941-430 0.00 300.00 44.00 256.00 85.33%300.00 0.00 E 100-41941-432 Credit Card Fees E 100-41941-432 0.00 0.00 176.86 -176.86 0%250.00 250.00 E 100-41941-520 Buildings and Structures E 100-41941-520 937.21 8,000.00 7,600.50 399.50 4.99%8,000.00 0.00 E 100-41941-810 Refunds/Reimbursements E 100-41941-810 180.00 0.00 0.00 0.00 0%0.00 0.00 60,737.53$ 74,575.00$ 58,017.99$ 16,557.01$ 74,711.00$ 136.00$ IT (Info Technology) E 100-41951-207 Computer Supplies E 100-41951-207 32,481.93 27,500.00 45,033.94 -17,533.94 -63.76%46,000.00 18,500.00 E 100-41951-210 Operating Supplies E 100-41951-210 1,848.50 9,725.00 3,417.47 6,307.53 64.86%4,000.00 -5,725.00 E 100-41951-300 Professional Srvs E 100-41951-300 30,597.60 26,200.00 22,812.89 3,387.11 12.93%26,200.00 0.00 E 100-41951-530 Improvements Other Than Bldg E 100-41951-530 1,754.03 11,500.00 3,666.66 7,833.34 68.12%11,500.00 0.00 66,682.06$ 74,925.00$ 74,930.96$ (5.96)$ 87,700.00$ 12,775.00$ Police E 100-42100-100 Wages and Salaries (GENERAL)E 100-42100-100 525,038.65 603,583.00 534,952.05 68,630.95 11.37%603,583.00 0.00 E 100-42100-110 Overtime E 100-42100-110 17,793.39 11,400.00 9,612.13 1,787.87 15.68%11,400.00 0.00 E 100-42100-111 Overtime Events/Grants E 100-42100-111 12,450.32 12,000.00 16,355.62 -4,355.62 -36.30%16,000.00 4,000.00 Pass thru revenue 100-42100-33620, 100-42100-34201 E 100-42100-121 PERA E 100-42100-121 89,601.75 99,627.00 90,381.85 9,245.15 9.28%99,627.00 0.00 E 100-42100-126 Medicare E 100-42100-126 8,110.81 8,917.00 8,049.04 867.96 9.73%8,917.00 0.00 E 100-42100-131 Employer Paid Health E 100-42100-131 125,712.98 123,276.00 106,603.29 16,672.71 13.52%123,276.00 0.00 E 100-42100-200 Office Supplies (GENERAL)E 100-42100-200 5,571.05 3,600.00 2,770.98 829.02 23.03%3,600.00 0.00 E 100-42100-201 Postage/Shipping E 100-42100-201 262.87 250.00 12.15 237.85 95.14%250.00 0.00 E 100-42100-208 Training and Instruction E 100-42100-208 16,044.48 16,800.00 13,741.16 3,058.84 18.21%16,800.00 0.00 E 100-42100-209 Police Reserves E 100-42100-209 3,456.41 3,500.00 2,853.67 646.33 18.47%3,500.00 0.00 E 100-42100-210 Operating Supplies (GENERAL)E 100-42100-210 9,105.02 9,000.00 8,025.40 974.60 10.83%9,000.00 0.00 E 100-42100-212 Motor Fuels E 100-42100-212 20,168.48 25,000.00 15,194.17 9,805.83 39.22%20,000.00 -5,000.00 E 100-42100-218 Investigations E 100-42100-218 104.00 5,350.00 2,817.77 2,532.23 47.33%5,350.00 0.00 E 100-42100-220 Repair/Maint Supply (GENERAL)E 100-42100-220 8,301.63 8,000.00 7,363.69 636.31 7.95%8,000.00 0.00 E 100-42100-223 Building Repair Supplies E 100-42100-223 2,795.69 3,500.00 3,170.84 329.16 9.40%3,500.00 0.00 E 100-42100-300 Professional Srvs (GENERAL)E 100-42100-300 986.70 1,500.00 2,485.42 -985.42 -65.69%6,000.00 4,500.00 Animal boarding $1,200.00 E 100-42100-301 Prisoner E 100-42100-301 8,650.62 8,000.00 7,764.51 235.49 2.94%8,000.00 0.00 E 100-42100-304 Legal Fees E 100-42100-304 19,240.22 27,500.00 24,154.60 3,345.40 12.17%27,500.00 0.00 E 100-42100-321 Telephone E 100-42100-321 6,717.43 7,200.00 5,859.60 1,340.40 18.62%7,200.00 0.00 E 100-42100-323 Radio Units E 100-42100-323 14,461.80 16,900.00 12,209.70 4,690.30 27.75%16,900.00 0.00 E 100-42100-364 Worker's Comp Insurance E 100-42100-364 31,575.56 32,712.00 26,018.00 6,694.00 20.46%26,018.00 -6,694.00 E 100-42100-380 Utility & Services (GENERAL)E 100-42100-380 3,192.67 4,000.00 2,899.73 1,100.27 27.51%4,000.00 0.00 E 100-42100-417 Uniforms E 100-42100-417 10,835.12 11,000.00 8,380.82 2,619.18 23.81%11,000.00 0.00 E 100-42100-433 Dues and Memberships E 100-42100-433 1,545.00 1,600.00 1,425.00 175.00 10.94%1,600.00 0.00 E 100-42100-810 Refunds/Reimbursements E 100-42100-810 -2,162.51 0.00 -895.44 895.44 0%896.00 896.00 Original entry booked in November 2016; Re-class posted to January 2017 in error. 939,560.14$ 1,044,215.00$ 912,205.75$ 132,009.25$ 1,041,917.00$ (2,298.00)$ Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)E 100-42101-100 77,070.64 53,560.00 39,351.87 14,208.13 26.53%50,000.00 -3,560.00 E 100-42101-110 Overtime E 100-42101-110 0.00 5,000.00 0.00 5,000.00 100.00%0.00 -5,000.00 E 100-42101-111 Overtime Events/Grants E 100-42101-111 7,397.50 0.00 4,290.00 -4,290.00 0%4,290.00 4,290.00 Contractural events/Safe and Sober events. Budgeted 100-42100-111 E 100-42101-121 PERA E 100-42101-121 5,198.45 6,074.00 2,911.75 3,162.25 52.06%6,074.00 0.00 E 100-42101-122 FICA E 100-42101-122 3,314.57 996.00 1,679.25 -683.25 -68.60%1,700.00 704.00 E 100-42101-126 Medicare E 100-42101-126 1,224.88 777.00 632.84 144.16 18.55%777.00 0.00 E 100-42101-140 Unemployment Comp (GENERAL)E 100-42101-140 318.98 0.00 0.00 0.00 0%0.00 0.00 94,525.02$ 66,407.00$ 48,865.71$ 17,541.29$ 62,841.00$ (3,566.00)$ Police Admin E 100-42102-100 Wages and Salaries (GENERAL)E 100-42102-100 50,478.42 61,583.00 52,662.82 8,920.18 14.48%61,583.00 0.00 E 100-42102-110 Overtime E 100-42102-110 0.00 500.00 0.00 500.00 100.00%0.00 -500.00 E 100-42102-121 PERA E 100-42102-121 3,767.37 4,656.00 3,511.18 1,144.82 24.59%4,656.00 0.00 E 100-42102-122 FICA E 100-42102-122 3,391.94 3,849.00 3,454.70 394.30 10.24%3,849.00 0.00 E 100-42102-126 Medicare E 100-42102-126 793.26 900.00 807.98 92.02 10.22%900.00 0.00 E 100-42102-131 Employer Paid Health E 100-42102-131 16,761.46 15,409.00 14,020.52 1,388.48 9.01%15,409.00 0.00 75,192.45$ 86,897.00$ 74,457.20$ 12,439.80$ 86,397.00$ (500.00)$ CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 30, 2017 UNAUDITED 8c. 4 of 5 Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Fire E 100-42200-300 Professional Srvs (GENERAL)E 100-42200-300 280,444.40 298,700.00 298,367.74 332.26 0.11%298,700.00 0.00 280,444.40$ 298,700.00$ 298,367.74$ 332.26$ 298,700.00$ -$ Building Inspection E 100-42400-300 Professional Srvs (GENERAL)E 100-42400-300 42,496.06 110,000.00 77,693.25 32,306.75 29.37%188,000.00 78,000.00 E 100-42400-437 Surcharges E 100-42400-437 12,752.63 12,500.00 6,318.68 6,181.32 49.45%12,500.00 0.00 55,248.69$ 122,500.00$ 84,011.93$ 38,488.07$ 200,500.00$ 78,000.00$ Public Works E 100-43100-100 Wages and Salaries (GENERAL)E 100-43100-100 303,231.11 396,986.00 340,312.80 56,673.20 14.28%396,986.00 0.00 E 100-43100-110 Overtime E 100-43100-110 22,980.96 24,000.00 21,978.41 2,021.59 8.42%24,000.00 0.00 E 100-43100-121 PERA E 100-43100-121 24,465.91 31,574.00 27,173.28 4,400.72 13.94%31,574.00 0.00 E 100-43100-122 FICA E 100-43100-122 18,291.28 26,101.00 20,891.47 5,209.53 19.96%26,101.00 0.00 E 100-43100-126 Medicare E 100-43100-126 4,277.84 6,104.00 4,885.89 1,218.11 19.96%6,104.00 0.00 E 100-43100-131 Employer Paid Health E 100-43100-131 82,473.17 97,592.00 87,791.70 9,800.30 10.04%97,592.00 0.00 E 100-43100-200 Office Supplies (GENERAL)E 100-43100-200 0.00 0.00 189.42 -189.42 0%250.00 250.00 E 100-43100-208 Training and Instruction E 100-43100-208 2,125.00 6,000.00 2,260.00 3,740.00 62.33%6,000.00 0.00 E 100-43100-210 Operating Supplies (GENERAL)E 100-43100-210 25,274.50 27,500.00 16,047.59 11,452.41 41.65%27,500.00 0.00 E 100-43100-212 Motor Fuels E 100-43100-212 22,456.25 33,000.00 21,287.29 11,712.71 35.49%21,287.00 -11,713.00 Moved to Asphalt E 100-43100-220 Repair/Maint Supply (GENERAL)E 100-43100-220 27,247.67 25,000.00 19,561.46 5,438.54 21.75%25,000.00 0.00 E 100-43100-222 Seal Coating E 100-43100-222 55,261.50 60,000.00 55,249.28 4,750.72 7.92%55,250.00 -4,750.00 Moved to Asphalt E 100-43100-223 Building Repair Supplies E 100-43100-223 5,011.75 8,000.00 5,440.76 2,559.24 31.99%8,000.00 0.00 E 100-43100-225 Landscape/Ditch Materials E 100-43100-225 6,276.11 10,000.00 6,513.47 3,486.53 34.87%10,000.00 0.00 E 100-43100-226 Sign Repair Materials E 100-43100-226 5,608.94 6,100.00 3,192.45 2,907.55 47.66%6,100.00 0.00 E 100-43100-227 Crack Filling E 100-43100-227 3,876.49 10,000.00 3,700.00 6,300.00 63.00%3,700.00 -6,300.00 E 100-43100-228 Dust Control E 100-43100-228 99,510.43 100,000.00 91,193.00 8,807.00 8.81%91,193.00 -8,807.00 E 100-43100-229 Culverts E 100-43100-229 8,780.69 10,000.00 7,184.58 2,815.42 28.15%10,000.00 0.00 E 100-43100-232 Gravel E 100-43100-232 131,007.54 140,000.00 124,410.95 15,589.05 11.14%140,000.00 0.00 E 100-43100-233 Asphalt Maint/Patching E 100-43100-233 169,264.75 165,000.00 38,317.18 126,682.82 76.78%176,000.00 11,000.00 Planned Overage E 100-43100-300 Professional Srvs (GENERAL)E 100-43100-300 2,100.00 2,100.00 3,481.20 -1,381.20 -65.77%5,600.00 3,500.00 E 100-43100-321 Telephone E 100-43100-321 10,667.71 11,500.00 10,266.79 1,233.21 10.72%11,500.00 0.00 E 100-43100-364 Worker's Comp Insurance E 100-43100-364 22,271.00 17,100.00 14,323.00 2,777.00 16.24%14,323.00 -2,777.00 E 100-43100-380 Utility & Services (GENERAL)E 100-43100-380 14,332.32 14,500.00 14,671.57 -171.57 -1.18%15,000.00 500.00 E 100-43100-381 Street/Signal Lights E 100-43100-381 4,347.14 4,000.00 2,762.27 1,237.73 30.94%3,250.00 -750.00 E 100-43100-417 Uniforms E 100-43100-417 6,679.08 8,500.00 7,819.49 680.51 8.01%8,500.00 0.00 E 100-43100-810 Refunds/Reimbursements E 100-43100-810 312.32 0.00 8,468.46 -8,468.46 0%8,500.00 8,500.00 E 100-43100-811 Storm Damage Insurance Refunds E 100-43100-811 0.00 0.00 8,131.56 -8,131.56 0%8,150.00 8,150.00 Storm damage reimbursement from park shelter. 1,078,131.46$ 1,240,657.00$ 967,505.32$ 273,151.68$ 1,237,460.00$ (3,197.00)$ Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)E 100-43125-210 26,794.99 30,000.00 33,348.61$ (3,348.61)$ -11.16%35,000.00$ 5,000.00$ Compass Minerals salt supplies Engineeering E 100-43170-300 Professional Srvs (GENERAL)E 100-43170-300 32,491.78 31,250.00 50,965.84 -19,715.84 -63.09%50,000.00 18,750.00 Feasibility Studies for Paving Ravel Collector Roads and Local Surface Water Plan - & Reclass $4,000 to Park Dedication E 100-43170-303 Engineering Fees E 100-43170-303 0.00 31,250.00 0.00 31,250.00 100.00%31,250.00 0.00 32,491.78$ 62,500.00$ 50,965.84$ 11,534.16$ 81,250.00$ 18,750.00$ Recycling E 100-43232-210 Operating Supplies (GENERAL)E 100-43232-210 3,051.67 3,000.00 3,634.21 -634.21 -21.14%6,000.00 3,000.00 E 100-43232-300 Professional Srvs (GENERAL)E 100-43232-300 2,832.40 6,000.00 7,679.90 -1,679.90 -28.00%8,000.00 2,000.00 5,884.07$ 9,000.00$ 11,314.11$ (2,314.11)$ 14,000.00$ 5,000.00$ Parks E 100-45200-100 Wages and Salaries (GENERAL)E 100-45200-100 15,147.96 41,096.00 12,989.78 28,106.22 68.39%15,000.00 -26,096.00 E 100-45200-110 Overtime E 100-45200-110 49.59 0.00 141.75 -141.75 0%0.00 0.00 E 100-45200-122 FICA E 100-45200-122 942.27 2,548.00 814.18 1,733.82 68.05%900.00 -1,648.00 E 100-45200-126 Medicare E 100-45200-126 220.37 596.00 190.35 405.65 68.06%250.00 -346.00 E 100-45200-210 Operating Supplies (GENERAL)E 100-45200-210 15,382.15 16,500.00 13,951.97 2,548.03 15.44%16,500.00 0.00 E 100-45200-220 Repair/Maint Supply (GENERAL)E 100-45200-220 1,455.50 0.00 80.98 -80.98 0%0.00 0.00 Reclassify to 100-45200-221 E 100-45200-221 Maintenance Projects E 100-45200-221 16,897.86 15,000.00 5,805.40 9,194.60 61.30%12,000.00 -3,000.00 E 100-45200-300 Professional Srvs (GENERAL)E 100-45200-300 697.71 0.00 6,299.59 -6,299.59 0%6,300.00 6,300.00 Rockford Area Schools park lease $5,000.00 E 100-45200-321 Telephone E 100-45200-321 619.70 700.00 637.20 62.80 8.97%700.00 0.00 E 100-45200-364 Worker's Comp Insurance E 100-45200-364 4,093.00 5,671.00 2,814.00 2,857.00 50.38%2,814.00 -2,857.00 E 100-45200-380 Utility & Services (GENERAL)E 100-45200-380 4,236.73 5,500.00 3,719.39 1,780.61 32.37%5,500.00 0.00 E 100-45200-530 Improvements Other Than Bldgs E 100-45200-530 34,044.20 37,000.00 34,044.20 2,955.80 7.99%37,000.00 0.00 NW Trails Grant 100-45200-36230 Meister Field donation E 100-45200-810 Refunds/Reimbursements E 100-45200-810 0.00 0.00 1,950.00 -1,950.00 0%1,950.00 1,950.00 David Heinz vacant lot weed cutting (2 X $275.00) & Town & Country Storm repair $1,400.00 93,787.04$ 124,611.00$ 83,438.79$ 41,172.21$ 98,914.00$ (25,697.00)$ Total Expense 3,589,216$ 4,180,478$ 3,696,909$ 483,569$ 4,278,556$ 98,078$ GENERAL FUND TOTALS CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 30, 2017 UNAUDITED 8c. 5 of 5 Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Total Revenue 4,061,243$ 4,149,228$ 2,735,679$ 1,413,549$ 34.07%4,499,858$ 350,630$ Total Expense 3,589,216$ 4,180,478$ 3,696,909$ 483,569$ 11.57%4,278,556$ 98,078$ Total Revenue - Total Expense 472,027$ (31,250)$ (961,229)$ 929,979$ -2975.93%221,302$ 2017 YEAR END FORECAST STAFF REPORT Agenda Item 8d. Council Meeting: December 28, 2017 Prepared By: Jessica Beise Topic: 2018 Open Book Meeting Action Required: None - Informational Summary: Since 2015, the City Has hosted an Open Book meeting in place of a Local Board of Appeal and Equalization meeting. The Open Book meeting is coordinated by the City Assessor’s office in place of having Council members trained to review property assessments The Open Book meeting is an informal review between the property owners and the assessor/appraiser to resolve assessment questions prior to the county board of appeal and equalization. Residents are not required to appear at the Open Book Meeting, but attendance is strongly recommended if appealing an assessment. Residents may appeal directly to the county board of appeal and equalization. In previous years it has been hosted on the second Thursday in April prior to the first Council meeting. The proposed date for 2018 is April 12, 2018. Financial/Budget: The assessor costs associated with an Open Book meeting are the same as a Local Board of Appeal meeting. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Recommendation: Host the Open Book meeting as proposed. Council Action: Host the Open Book meeting as proposed. STAFF REPORT Agenda Item 8e. Council Meeting: December 28, 2017 Prepared By: Brad Martens Topic: 2017 Year in Review Action Required: None Summary: December 28, 2017 marks the final City Council meeting of the year. Staff looked back at the progress the City made this year and offers the following recap of some of the activity that took place. Administration • Completed the Oath of office for Thomas, Bottema, and Dejewski • Assisted residents with FEMA floodplain update • Four City newsletters • Completed the 2016 audit • Assisted with the annual tree giveaway program • Updated the financial management plan • 28 data requests • Advocated for the new Wayzata school elementary school to be near Corcoran • Approved a legislative platform for the 2017 legislative session • Approved a new assessment policy (last one 1989) • Coordinated a market analysis of southeast Corcoran • Coordinated the annual audit • Assisted in applying for a $250,000 grant for funds to assist connecting Maple Hill Estates to the utility system; received $235,000 • Accepted donations for a new City Hall sign • Began taking credit cards • Started new Facebook and Twitter pages • 72 new home permits (+ 4 in process); 149 complaints • 126 utility customers; 2 from downtown area • Prepared reports and assembled packets for 24 Council meetings, 9 Planning Commission Meetings, 9 Parks and Trails Commission meetings, 7 Comp Plan meetings, and one Charter Commission meeting. • Coordinated open enrollment • Approved the 2018 budget and levy • 171 likes on Facebook; 17 Twitter followers Page 2 Public Works • Winter ditching project in the Abilene Lane Neighborhood; completed other ditching projects at the City Park, Jackie Lane neighborhood, 81st place, Cimarron Circle, Buckskin Trail, and more • Completed a major storm sewer replacement in the Sunny Hill Lane neighborhood. • Replaced a truck that caught on fire • Prepared and maintained the ice rinks and ball fields for use • Coordinated road restrictions (began in February) • Replaced culverts on Willow Drive, Tessmer Road, Country Road, Horseshoe Bend, and Jackie Lane; and a driveway culvert on Bechtold Road;; repaired a tile line on Pioneer Trail • Hosted the annual clean-up day • Coordinated the dust control program • Completed crack sealing, coordinated overlays of City Hall parking lot and the Jackie Lane neighborhood • Graded and snow plowed roads multiple times • Took part in mediation regarding the floor settling at Public Works • Coordinated repairs after a lightning strike at the Public Works facility • Coordinated the beginning of the Meister Field improvement project • Completed various site visits and items related to MS4 and SWPPP compliance • Assisted with Country Daze and the Hennepin County Fair • Demolished the structures on the Treptau property • Replaced bulbs at City Hall through an LED replacement program • Assisted with the Rush Creek Subwatershed Assessment project • Completed 852 utility locates and 11 monthly water meter readings Public Safety • Recovered a stolen ice house • Implemented a new system for stray dogs • Truck Safety Seminar – over 200 attendees • Coordinated the 36th annual firearm safety program • Initiated a fire service review • Officers Pete Ekenberg and Chad Dickie received awards from the I-94 West Chamber of Commerce First Responder program • Coordinated a Crime, Drug, and Safety task force with Council • Held community Decreasing Crime by Increasing Involvement meetings • Officer Hunter received his commercial vehicle inspector certification • Officer Vojacek honored at a Twins game as a DWI all-star; also received a “hat- trick” award for three DWI arrests in one shift. • Held a neighborhood meeting in Ravinia following two burglaries • Held the 3rd annual Night-to-Unite event Page 3 • Assisted with Country Daze – Hairball • Coordinated many events (rodeo, tractor pull, Maple Grove triathlon, etc.) • Conducted alcohol and tobacco compliance checks • Took part in various Towards Zero Deaths (TZD) initiatives • Held 3rd annual shop with a cop program • Responded to a rare sun bear that was hit Planning/Development • Approved a new site plan for Motor Café reconstruction • Enforced the demolition of the old Patnode building near the 10-50 • Began the 2040 Comprehensive Plan Update; completed community surveys and a community open house • Assisted in the coordination of the CR 10/50 realignment project • Approved the 7th and 8th additions in Ravinia; home construction began in the 5th addition • Approved a community solar garden north of County Road 50 • Completed the downtown utility and street improvement project; purchased the Treptau properties • Began designing the new Ravinia Neighborhood park • Approved the Bass Lake Crossing development • Approved a preliminary plat for the Bass Lake Estates development • Reviewed a sketch plan for a development in northeast Corcoran Staff is proud of the amount of work accomplished in 2017 and looks forward to another great year in 2018. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Page 4 OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 9a. Council Meeting: December 28, 2017 Prepared By: Brad Martens Topic: 2040 Comprehensive Plan – 2018 Schedule Action Required: Approval Summary: Work continues towards the 2040 Comprehensive Plan Update. The following is the proposed schedule for 2018: • Present through mid-January: Staff to draft chapters • January 18, 2018: Comprehensive Plan Work Session to review draft plan • January 29, 2018: Community Open House – City Hall • February 1, 2018: Draft plan to Planning Commission • February 20, 2018: Draft plan to Parks and Trails Commission • March 1, 2018: Public Hearing at Planning Commission • March 22, 2018: City Council approve plan for distribution o Kendra unavailable, Danyelle to attend • October 25, 2018: Adopt Comprehensive Plan The City Council should confirm the schedule or amend as desired. Adoption of the Comprehensive Plan requires a 4/5ths vote of the City Council. Financial/Budget: The City is funding the updated to the Comprehensive Plan with Long Range Planning funds. The estimated cost is $90,000. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Approve the draft schedule for the update to the 2040 Comprehensive Plan as presented. 2. Approve the draft schedule for the update to the 2040 Comprehensive Plan with amendments. Recommendation Approve the draft schedule for the update to the 2040 Comprehensive Plan as presented. Council Action: Consider a motion to approve the draft schedule for the update to the 2040 Comprehensive Plan as presented. Attachments: None 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform and John Thames, City Attorney D ATE: December 19, 2017 for the December 28, 2017 City Council Meeting RE: Requested Modification to Financial Guarantee Policy for “Bass Lake Estates” a mixed-use development at 19219 and 19235 County Road 10 (PID 25-119-23-44- 0002 and 25-119-23-44-0003) (City File 17-036) 60-DAY REVIEW: NA 1.Application Request E & R Investments, LLC has submitted a request for a Final Plat and Final PUD Development Plan for “Bass Lake Estates” a development of 56 homes and 7 self-storage buildings on 39.98 acres. 2.Background City Council reviewed a sketch plan of the development on June 22, 2017. The Council identified several concerns that they asked the applicant to address, but was generally supportive of the concept. The Council approved the Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Preliminary PUD on October 26, 2017. The Comprehensive Plan Amendment was reviewed by the Metropolitan Council and found to be consistent with the regional policy. 3.Analysis of Request While the City does not require a financial guarantee until the final plat is approved, the applicant has requested that the City consider accepting a performance bond rather than a letter of credit for the development contract financial guarantee. The Final Plat and Development Contract is expected to be reviewed by the Council at the January 25th meeting. Staff has consulted with the City Attorney and we believe that the letter of credit is in the best interests of the City. Historically, we have required a letter of credit or cash for projects with development agreements. Section 960.050 of the City Code gives the City four options for financial guarantees based on different circumstances: Agenda Item: 9b. Bass Lake Estates Final Plat and Final PUD (city file 17-036) 2 December 28, 2017 Subsequent to execution of the development contract but prior to the release of a signed final plat mylar for recording, the subdivider shall provide the City with a financial guarantee in the form of a performance bond, letter of credit from a bank, cash escrow, or a combination of a performance bond, letter of credit and a cash deposit with the City. The guarantee shall be in an amount equal to 125 percent of the estimated cost of completion of the specified basic improvements. The issuer of the letter of credit or the escrow agent, as applicable, shall be acceptable to the City. Subd. 1. Letter of Credit. If the subdivider posts a letter of credit as a guarantee, the credit shall 1) be irrevocable, 2) be from a bank approved by the City, 3) be in a form approved by the City, 4) be for a term sufficient to cover the completion, maintenance and warranty periods identified in this Section and 5) require only that the City present the credit with a sight draft and an affidavit signed by the City Administrator or the Administrator’s designee attesting to the City’s right to draw funds under the credit. Subd. 2. Cash Escrow. If the subdivider posts a cash escrow as a guarantee, the escrow instructions approved by the City shall provide that 1) the subdivider will have no right to a return of any of the funds except as provided in Section 960.060, and 2) the escrow agent shall have a legal duty to deliver the funds to the City whenever the City Administrator or the Administrator’s designee presents an affidavit to the agent attesting to the City’s right to receive funds whether or not the subdivider protests that right. Subd. 3. Cash. A cash deposit made with the City may be used as part of the required financial guarantee in those instances where the subdivider elects to have the City install some or all of the public improvements. Subd. 4. Performance Bond. A performance bond shall be conditioned upon the performance by the operator to complete the work for which the bond is required. The performance guarantee shall be issued by an insurance company, bank or other entity approved by the City and shall be conditioned upon the faithful performance of all terms of the permit and the law, and shall specify that if the City determines that the subdivider has failed to faithfully perform or is in default under any of its obligations, the obligor shall make good and reimburse the City such funds as are necessary to pay damages incurred by the City or otherwise meet the obligations of the permit and the law. The purpose of the financial guarantee is to protect the City by ensuring that the projects are completed in accordance with the approvals and, if not, provides a method for the City to complete the improvements. The City’s model development agreement with the City Attorney, engineer and planner, the City policy only authorizes cash or a letter of credit as it easiest for the City should we need to collect on it. A performance bond does not specifically set aside funds for the project, but simply ensures that sufficient assets exist to support a potential claim in an amount up to the total of the performance bond. It is our City Attorney’s opinion that a performance bond simply gives the City the right to sue to collect and make improvements that are not completed by the developer. It does not give the City access to the funds immediately to correct a deficiency and takes significantly more time to access the funds than a letter of credit or cash. It is easier for the City to collect on the letter of credit because a letter of credit is a source of dedicated funds that the City can collect as needed. We would accept a warranty bond for warranty work after the improvements are completed. Bass Lake Estates Final Plat and Final PUD (city file 17-036) 3 December 28, 2017 A performance bond is normally used only where the City is contracting with a company to complete work. The performance bond guarantees the work, but the City would also have the ability to withhold payments. The ability to access the funds the guarantee the work in a timely manner is important. While rare, if the developer fails to complete the required work or fails to complete it correctly, the development contract outlines the process where the City notifies the applicant of the defect and the required corrections. The developer has 30 days to make the correction. If the work is not completed as required, the City can cash the letter of credit and complete the work. The standard development agreement language specifically references a letter of credit (not a performance bond) for this reason: 27. DEVELOPER’S DEFAULT. In the event of default by the Developer, its successors or assigns, and the continuance of such default for a period of thirty (30) days following written notice by the City to the Developer, the City is hereby granted the right to declare a default against the defaulting Developer and to declare any sums required to complete the Developer’s obligations due and payable, and to make demand for and receive proceeds of the letter of credit so that the City can complete all of the terms set forth herein. In the event of default by Developer as to any of the work guaranteed by letter of credit to be performed hereunder, the City may, at its option, perform said work and Developer shall be obligated to and shall promptly reimburse the City for any expense to the extent that letter of credit funds are insufficient or are not utilized; defaulting Developer shall be obligated to and shall promptly reimburse the City for any reasonable out-of-pocket expenses incurred thereby by the City; provided, however, in any such case, the Developer shall first be given an opportunity to cure the default by the City giving the Developer written notice of the default and the opportunity to cure the default for a period of 30 days thereafter. Said notice will be addressed to Developer at the address shown below in Section 32, notice given in this manner being sufficient as described. The City Planner and City Attorney are not familiar with other cities that allow a performance bond rather than a letter of credit or cash guarantees for a development contract for the reasons outlined above. The applicant prefers the bond, because it is less expensive for them to get a bond and it does not affect their bonding ability. A summary of this request was included in the October 26th Council report for Bass Lake Estates and staff’s recommendation remains the same: • Staff recommends that the development agreement that is approved with the final plat be guaranteed by a letter of credit or cash, as we have done with other development agreements. Bass Lake Estates Final Plat and Final PUD (city file 17-036) 4 December 28, 2017 4. Recommendation Move to direct the applicant to provide either a letter of credit or cash for the development contract per City policy. Attachments a. Letter of Credit Policy 04/17/12 Page 1 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us LETTER OF CREDIT REDUCTION PROCESS AND POLICY The following procedures detail the process for reducing letters of credit submitted to the City of Corcoran for development projects. 1. Original Letters of Credit (LOC) will be placed on file with the City Clerk. A copy of the LOC shall also be placed in the project file. a. All letters of credit must follow the standard template provided by the City. b. All letters of credit must be issued by an FDIC financial institution in good standing. The City Clerk may reject an institution requested by the applicant if the finances of the financial institution holding the LOC cannot be deemed to be secure. 2. At the time that various aspects of construction, grading, restoration and/or landscaping are completed, developers may submit a written request for a reduction in the LOC. The written request must be substantiated by proof of payment for the work completed. The letter shall be addressed to the City Clerk and copied to the City Administrator, City Planner and City Engineer. 3. The City Engineer and the City Planner and any other appropriate staff will review the request for conformance to the original specifications required in acceptance of the LOC. 4. The original LOC will not be released until a new letter amending the original agreement to the reduced amount is provided by the developer. 5. If a reduction is warranted, the City Engineer will provide a written recommendation for reduction. The developer will receive written notice from the City if the authorization reducing the escrow is denied. 6. In some cases, the City Engineer or City Planner may recommend that a specified amount be held in the LOC to account for establishment of landscaping and/or restoration elements. 7. Letters of Credit will not be reduced beyond 90% until the project is officially accepted by the City. To reduce the LOC to zero, the applicant must make a formal request to the City Clerk. 8. The City Clerk with confer with the City Engineer and City Planner and will together make a decision on acceptance and forward the request for final release of the Letter of Credit to the City Administrator. Warranty and bond periods shall begin with the final release of the LOC. 04/17/12 Page 2 9. A letter of credit will be required, but shall not be limited to, the following types of issues related to projects: a. Developer’s Agreements b. Lighting c. Landscaping (to include wetland related items) d. Enforcement of any and all conditions related to the proposed project e. Infrastructure improvements to include but not be limited to streets, sewers, etc. f. Driveways and Curb Cuts g. Drainage and Grading h. Payment of outstanding and expected escrow related items i. Any other purposes as required by staff 04/17/12 Page 3 IRREVOCABLE LETTER OF CREDIT TEMPLATE To: City of Corcoran Attn: City Clerk 8200 County Road 116 Corcoran, MN 55340 Dear Sir or Madam: We hereby issue, for the account of _____________________________, and in your favor, our irrevocable letter of credit in the amount of $_________________, for the purpose of _____________________ available to you by your draft drawn on sight on the undersigned financial institution. To draw on the Letter of Credit, the draft letter must: a. Bear the clause, “drawn under the Letter of Credit No. _____________, dated ___________, 2_____, of (Name of Bank); b. Be signed by the Mayor or City Administrator of the City of Corcoran. c. Be presented for payment at ___________________, on or before the expiration date of the letter of credit. d. Reason for the draw and the cost to be drawn against the letter of credit. THE FOLLOWING STATEMENT MUST BE INCLUDED ON ALL LETTERS OF CREDIT SUBMITTED TO THE CITY OF CORCORAN: This Letter of Credit shall automatically renew for successive one year terms unless, at least forty-five (45) days prior to the next annual renewal date the financial institution delivers written notice to the City of Corcoran City Administrator that it intends to modify the terms of, or cancel, this letter of credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: City of Corcoran, Attn: City Clerk, Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340, and is actually received by the City administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation of Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. 04/17/12 Page 4 We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: _______________________________ Signature _______________________________ Its _______________________________ Printed Name of Signator Copy: City of Corcoran City Planner City of Corcoran City Engineer City of Corcoran City Administrator STAFF REPORT Agenda Item 11a. Council Meeting: December 28, 2017 Prepared By: Brad Martens, Matt Gottschalk Topic: 2018-2019 Labor Agreement – Police Officers Action Required: Approval Summary: The existing union agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 expires at the end of 2017. Mayor Thomas and Councilmember Lafave were the primary Council representatives during the negotiation process. Additional Council input was received from the entire Council in October. Staff is in the process of drafting the updated agreement per the direction of the City Council which will be sent out to the Council prior to the meeting. A summary of the changes are below: • Article 15.3 o Clarification on payment for holidays (no financial impact) • Article 18 o Change to short-term disability payment (same change for all employees, no financial impact) • Article 23.2 o $25 increase to annual uniform allowance each year of the contract • Article 24 o Health insurance coverage to match non-union coverage for 2018; 70/30 employer/employee split on premium changes for 2019 • Article 27 o Change to long-term disability payment (same change for all employees, no financial impact) • Article 30.1 o Wage adjustment of 3% on January 1, 2018 and 2% on January 1, 2019 • Article 35 o Term of contract is for two years from January 1, 2018 – December 31, 2019 Financial/Budget: The proposed agreement has been incorporated into the approved 2018 budget. Alignment with Values: This item relates to the following adopted values: Page 2 EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Approve the 2018-2019 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented. 2. Send back to staff for further review. Recommendation: Approve the 2018-2019 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented. Council Action: Consider a motion to approve the 2018-2019 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented Attachments: None – Will be sent out to Council prior to the meeting STAFF REPORT Agenda Item 11b. Council Meeting: December 28, 2017 Prepared By: Jessica Beise Topic: Recycling Agreement Extension Action Required: Approval Summary: In 2015, the City reviewed Requests for Proposals for recycling services and entered into a contract with the City. The contract terminates June 30, 2018. An extension of the contract for six months to the end of 2018 is requested by staff to allow for practice of annual billing to continue. A Request for Proposals for recycling services will be prepared and bids for a new contract will be sought in mid-2018. Financial/Budget: The extension maintains recycling at the final rate listed in the current contract. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1) Authorize staff and the Mayor to execute the recycling agreement extension as presented. 2) Decline to extend the contract and direct staff to begin the process for seeing Requests for Proposals for recycling services. 3) Send back to staff for further review. Recommendation: Authorize staff to execute the contract extension as presented. Council Action: Consider a motion to authorize staff and the Mayor to execute the recycling agreement extension as presented. Attachments: 1) Recycling Agreement Extension Page 1 City of Corcoran HENNEPIN COUNTY, MINNESOTA FIRST AMENDMENT TO CONTRACT FOR RESIDENTIAL RECYCLING SERVICES This First Amendment to Contract for Residential Recycling Services (this “Amendment”) is made as of December , 2017 and is by and between the City of Corcoran, a Minnesota Municipal Corporation (the “City”), and Randy’s Sanitation, Inc. of 4351 U.S. Hwy 12 SE PO Box 169 Delano, MN 55328. (“Contractor”), (collectively the “parties”). Recitals 1. The City and Contractor entered into a Contract for Residential Recycling Services, which remains in force, the original term of which is July 1, 2015 through June 30, 2018 (the “Contract”). 2. As a part of the Contract, Contractor bills City resident users directly. As a business practice, Contractor bills resident users in one year increments, on an annual basis, each January. 3. The parties desire to have Contractor provide the services contemplated in the Contract throughout the entirety of 2018, at the “year three” rate, to align with the billing cycle. 4. The parties desire to extend the term of the Contract by six months, so that the Contract extends through December 31, 2018 and thereafter terminates. Now, therefore, the parties hereto agree as follows: 1. The City and Contractor hereby agree that the Contract for Residential Recycling Services shall be extended to be in force throughout the entirety of 2018 and shall terminate after December 31, 2018. 2. The parties agree that Contractor will be compensated for the services contemplated in the Contract at the rate contemplated in the Contract during the original term of the contract. From July 1, 2018 through December 31, 2018, Contractor shall be compensated at the “year three” rate within the Contract, on a pro-rated basis. 3. The parties agree that all other terms of the Contract shall remain in full force and effect through the new termination date. 4. Contractor shall, within 30 days of execution of this Amendment, provide the City with updated certificate(s) of insurance, as required by the Contract, valid through the new termination date. [Signatures on following page] Page 2 IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first above written. This Contract shall be effective solely upon the signing of both the City of Corcoran and Contractor. CITY: CONTRACTOR: CITY OF CORCORAN RANDY’S SANITATION, INC. By:___________________________ By:__________________________ Its Mayor Randy Roskowiak, Owner Date:_______________________ Date:_______________________ By:__________________________________ By:________________________________ Its Clerk Sandy Roskowiak, Owner Date:_______________________ Date:_______________________ STAFF REPORT Agenda Item 11c. Council Meeting: December 28, 2017 Prepared By: Brad Martens Topic: Rockford School District Property – 20400 County Road 50 Action Required: Direction Summary: On Monday, December 18th the Rockford School District Board of Education authorized the school administration to proceed with the possible sale of the school district property in Corcoran located at 20400 County Road 50. The School District is looking for a quick response from the City of Corcoran whether or not the City is interested in purchasing the property. At the direction of Mayor Thomas, this item was brought to the Parks and Trails Commission on December 19th for discussion. The Parks and Trails Commission passed the following motion unanimously: • Motion to recommend the City Council pursue the purchase of the School District property for the purpose of constructing athletic fields for the City of Corcoran at a cost at fair market value; recommend use of bonding/general funds along with park dedication funds to pay off the bonds while conserving sufficient park dedication funds to develop the park. While the purchase is unanimously favored, two consistent concerns were shared by the Parks and Trails Commission: • The need to commit to developing and improving the park if the land is purchased; purchasing the land and doing nothing is a concern. • The need for the Council to understand that if this land is purchased and developed it does not solve all athletic space problems for the City. Studies have shown that more than 60 acres will be needed in the future and additional land acquisition for this purchase will be needed at some point in the mid to long-term future. It is requested that the City Council consider the opportunity to pursue the purchase of the school district property. Financial/Budget: According to the School District, the 59.95 acre property recently appraised for $1,430,000 or $23,853/acre. The current financial management plan includes a park bond in the amount of $2,320,000 with payments beginning in 2019. The City tax rate was anticipated to increase around .02 from this purchase. Using the projected 2018 tax rate as a baseline, if it was .02 higher the average home in Corcoran would pay $66/year ($5.50/month) more in taxes. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct the Mayor and City Administrator to work with School District Administration to draft terms for a potential purchase agreement. 2. Direct staff to take no action. Recommendation Direct the Mayor and City Administrator to work with School District Administration to draft terms for a potential purchase agreement. Council Action: Consider a motion to direct the Mayor and City Administrator to work with School District Administration to draft terms for a potential purchase agreement. Attachments: None STAFF REPORT Agenda Item 11d. Council Meeting: December 28, 2017 Prepared By: Brad Martens Topic: Ravinia Neighborhood Park Request for Proposals Action Required: Approval Summary: Staff along with the Parks and Trails Commission continues to work towards the development of the proposed Ravinia neighborhood park. The next step in the process is to issue a request for proposals (RFP) and review the proposals received. Attached to this report is a drafted RFP which was recommended for issuance by the Parks and Trails Commission at their December 19th meeting. The City Council should consider authorizing staff to issue the RFP. Financial/Budget: The RFP asks for two proposals from each submitter, one for $60,000 and one for $80,000. The goal would be to see which vendor could provide the best value for the amount of funds available. Additional costs for development would be needed to complete the development including retaining wall, benches, wood chips, etc. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to issue the request for proposals for playground equipment for the Ravinia neighborhood park. 2. Direct staff to take no action. Recommendation Direct staff to issue the request for proposals for playground equipment for the Ravinia neighborhood park. Council Action: Consider a motion to direct staff to issue the request for proposals for playground equipment for the Ravinia neighborhood park. Attachments: 1. Request for Proposals and Quote REQUEST FOR PROPOSAL AND QUOTE RAVINIA NEIGHBORHOOD PARK PLAY STRUCTURE CITY OF CORCORAN 6604 WILDFLOWER TRAIL, CORCORAN, MN 55340 GENERAL INFORMATION OBJECTIVE A. The purpose of the Request for Proposal (RFP) is to obtain site plan design and quotes to include the purchase of playground equipment and installation for the playground site at the Ravinia Neighborhood Park, 6604 Wild Flower Trail, Corcoran, MN 55340. B. ISSUING OFFICE The RFP is issued by the City of Corcoran. All correspondence regarding the RFP should be addressed to: Brad Martens, City of Corcoran, 8200 County Road 116, Corcoran, MN 55340. C. CONTRACT ADMINISTRATOR All communications concerning the contract should be directed to Brad Martens, City Administrator at 763-400-7030 or bmartens@ci.corcoran.mn.us. D. INCURRING COSTS The City of Corcoran is not liable for any cost incurred by the prospective firms prior to the signing of the contract. E. PROPOSALS To be considered, each firm must submit a complete response to this RFP, using the format provided in Section III. The proposal must be signed in ink by an official authorized to bind the submitter to its provisions. The proposal must include a statement as to the period during which the proposal remains valid. This period must be at least ninety (90) days from the due date for this proposal. F. ACCEPTANCE OF THE PROPOSAL CONTENT The contents of this proposal will become contractual obligations if a contract ensues. Failure of the selected consultant to accept these obligations may result in cancellation of the award. G. SELECTION CRITERIA Responses to this RFP will be evaluated based on a three-step selection process: 1. Staff will review the firm’s response to the RFP, including a computerized drawing of the proposed project and determine if the proposal meets all criteria for consideration. 2. The Parks and Trails Commission will review the proposed play structure options and recommend a proposal for the park location. 3. A neighborhood meeting will be held so residents can review the proposed play structure options and recommend a proposal for the park location. 4. City staff will review the recommended proposal and comments from the residents and the City Council will award the contract. H. PROPOSAL RECEIPT Proposals must arrive at Corcoran City Hall 8200 County Road 116, Corcoran, MN 55340 on/or before noon on Friday, February 2, 2018. I. RIGHT TO REJECT BIDS The City of Corcoran reserves the right to award the total proposal, to reject any and all proposals in whole or in part, and to waive any informality or technical defects, in the City’s judgment. In determination of award, the qualification of the proposal submitter, the conformity with the specifications of services to be supplied and delivery terms will be considered. J. COST LIABILITY The city assumes no responsibility or liability for costs incurred by the firms prior to the signing of this agreement. Total liability of the City of Corcoran is limited to the terms and conditions of this agreement. K. OWNER The City of Corcoran is designated as Owner. All work shall be on public property. The contractor shall confine operations, at all times staying with the limits of the property. Any repairs or restorations required outside the property limits due to the Contractor’s carelessness shall be repaired by the Contractor at their expense. L. AWARD OF CONTRACT The City of Corcoran will award one contract for this entire project to the responsible bidder submitting the Quote meeting all performance and required criteria as set forth by this set of contract documents, plans and specifications. M. TAXES The contractor shall pay all sales, consumer, use and other taxes required to be paid by them in accordance with the law of the place where the work is to be performed. N. TEMPORARY ENCLOSURES, BARRICADES AND FENCES The Contractors shall provide and maintain all necessary temporary enclosures and barricades to adequately protect the work and materials from the elements and persons not involved with construction. The Contractor shall remove all temporary enclosures, barricades and fences upon completion of the work. O. PROTECTION OF EXISTING FACILITIES The Contractor shall provide for and be responsible for protection of existing pavements, utilities, fencing, etc. In general, all existing materials, surfaces, sod, etc., to remain which are affected by the work shall be repaired and restored to an original and functional condition. P. SHIPMENT OF MATERIALS Before making any shipment of materials to the site, Contractor shall ascertain whether the site is in a condition to receive the shipment. Where this provision is neglected and material is delivered to the site when the latter is not in condition to receive it, such materials shall be properly stored elsewhere at the Contractor’s expense and adequate insurance coverage provided for off-site storage. Q. STORAGE OF MATERIALS ON OR OFF-SITE 1. Contractor shall provide storage as required to protect and preserve all materials stored at the site. Materials are not to be stored directly on the ground. Storage of materials is to be confined to areas designated by the City. City will not sign for or be responsible for materials delivered to the site. 2. Equipment which is delivered in advance of the installation week can be stored at the Public Works Facility 9100 County Road 19, Corcoran, MN 55340. Playground equipment supplier will be responsible for equipment and insurance of equipment stored at the Public Works Facility. Equipment supplier will also be responsible for the unloading and loading of the equipment at the Public Works Facility. In addition, supplier will be responsible for delivery of the equipment to the installation site and clean up all packaging materials/debris from loading/staging location. Contact Kevin Mattson 763-400-7028. 3. Equipment delivered early will not be paid in full. Supplier is welcome to invoice City for up to 50% of playground structure expense if stored on-site at the Public Works Facility. Payment for final 50% of structure and installation will be paid when installation is complete and a compliance audit has been received. R. WORKING HOURS Working hours shall be from 8:00 a.m. until 6:00 p.m., Monday through Friday unless approval has been made with the City Administrator, to work otherwise. S. CLEANUP All work areas shall be returned to a condition equal to or better than was in existence at the beginning of the project. All construction debris, including excavated soil, shipping materials including cardboard, pallets, etc. shall be removed and disposed of in a manner satisfactory to the City. II. SELECTION PROCESS A. Staff will use the feedback from the Parks and Trails Commission and neighborhood groups to make a recommendation for purchasing. B. If necessary, an interview/informational meeting may be requested by staff. III. SPECIFICATIONS A. Structures shall meet and comply with all current ADA Legislation and ASTM F1487. B. Two structure areas must meet age related design criteria. One suitable 2-5 year olds and one suitable for 5-12 year olds and be IPEMA certified. Contractors are encouraged to provide multiple proposal types (traditional playground equipment, natural looking playground equipment, rope style systems, etc.). See attached concept diagram for details. C. The approximate size of the structure area for the equipment suitable for the 2-5 year olds is 50’ x 70’; the approximate size of the structure area for the equipment suitable for the 5-12 year olds is 40’ x 100’. D. Wear pads must be installed below bottom of slides and swings. E. Site shall have signage information provided appropriate to the structure/area. If signage includes photos of individuals, the photo must include a diverse group of users. F. All plastic and coating products must be UV and color stabilized to resist fading. G. Supplier must be able to provide a tool kit for fasteners, parts manual (both hard copy and electronic) and touch up paint kit for all structure colors. H. All parts must have a corrosion resistant finish and be capped on the top end. I. All metal decks must be manufactured from sheet steel conforming to ASTM specification A-569 and be finished with a vinyl coating. J. All connecting hardware used must be zinc plated or stainless steel, free of protrusions, vandal resistant and have a tamper proof design. Service kit for tamper proof fasteners must also be provided. IV. PROPOSAL A. PROPOSAL FORMAT The firm will be responsible for submitting a written proposal listing outline of equipment and cost for equipment, delivery, and installation. B. FEE QUOTATIONS Two proposal amounts are requested; $60,000 and $80,000. The fee proposals for the project will include all costs associated with the project, including all equipment, structures, delivery, installation, construction permits, taxes and service charges. Each firm is requested to provide the maximum amount of play activities for that fee. C. SUBMITTAL REQUIREMENTS Each of the following items shall be considered an integral part of the Contractor’s proposal and shall be submitted to the City on or before the date and time as stated on the Proposal Form: 1. One copy of a completed and signed Proposal Form. 2. List all base materials 3. List of all equipment included in the plans, with quantities. 4. One copy of a play area equipment layout drawing to scale showing layout, safety zones, accessibility, border and outside dimensions. 5. One bound notebook or plan size sheet of all components and features specific to the project. 6. One complete copy of all warranty information. 7. The contractor shall indicate all deviations from the specifications. 8. Provide a letter from the manufacturer or an independent consulting firm stating all equipment meets the current ASTM F1487 standards. 9. Installation of play structure, benches and swing set(s) must be completed by paid professional staff. Any deviation from the use of paid professional installers must be approved by the Superintendent of Parks. 10. Documentation that all equipment quoted is covered by product liability insurance. D. SITE REVIEW Consultants submitting quotes are expected to visit the site and should contact Brad Martens at 763-400-7030 for directions or questions. E. REGULATORY COMPLIANCE 1. All equipment provided and all areas around and between equipment must comply with most current Consumer Product Safety Commission (CPSC) guidelines and The American Society for Testing and Material (ASTM) standards. It is the responsibility of each bidder and manufacturer to be aware of these guidelines. Please list all deviations where you do not comply totally and explain each in detail when submitting the proposal. Equipment that requires labor intensive measures or modifications, after installation, such as the cutting of bolts, to bring equipment into conformance with CPSC and ASTM will not be accepted. As recommended by CPSC, a project specific maintenance manual shall be provided at the end of the project. 2. Playground structure, benches and swing set must meet the current requirements of the Americans with Disabilities Act and ASTM F1487. 3. All equipment must be IPEMA certified. 4. All surfacing materials must meet current CPSC guidelines, ASTM F1951 and ASTM F1292 standards, as well as be IPEMA certified. 5. Once installation is complete on all equipment, supplier must provide a formal safety audit of the installed equipment. Audit must document that equipment meets all current standards listed above. Final ½ payment for structure, payment for base materials and installation will not be processed until after the safety audit inspection and document has been completed and delivered from a certified playground inspector. 6. Supplier must invoice City for all payments. F. PROJECT PHASING The City of Corcoran is challenging various playground manufacturers to use their professional expertise and creativity to develop a unique play structure. G. TIMETABLE 1. Proposal submittal deadline Friday, February 2, 2018, on/or before noon. 2. Review by staff and Parks and Trails Commission by end of February 3. Review by residents by end of March. 4. City Council approval by end of April. 5. Notification of contract award by end of April. 6. Delivery of playground TBD (contact Brad Martens) 7. Installation of playground structure to be scheduled with Contractor. H. CITY RESPONSIBILITY TO PROJECT 1. Site rough grading and leveling. 2. Purchase and installation of engineered wood fiber. 3. Installation of concrete curb border (if needed). 4. Finish grading and seeding. EAS O N P A R K W A Y P R I M R O S E L A N E 09.*9. 21 0 & 09 . *9 . 9GVNCPF /KVKICVKQP UH 21 +00 22 +00 23 +00 24 +00 25 +00 26 +00 27 +00 (989 . 0 0 ) (990 . 0 0 ) (991 . 0 0 ) (992 . 1 8 ) (995 . 0 0 ) (998 . 0 0 ) (100 1 . 0 0 ) (989 . 5 0 ) (990 . 5 0 ) (991 . 5 0 ) (993 . 5 0 ) (996 . 5 0 ) (999 . 5 0 ) (100 2 . 4 8 ) 0+00 1+002 + 0 0 3 + 0 0 (99 5 . 4 5 ) (9 9 5 . 3 2 ) ( 9 9 8 . 0 8 ) ( 1 0 0 0 . 8 2 ) (99 4 . 5 4 ) (9 9 6 . 7 0 ) ( 9 9 9 . 4 5 ) (1 0 0 2 . 1 6 ) 0 +00 1 +00 2 +00 3 +00 (998.53) (997.03) (996 . 0 3 ) (9 94.88) (997.57) (996.53 ) (99 5.53) LP Gl e a s o n P a r k w a y ST A = 2 5 + 1 5 . 0 1 EL E V = 9 9 5 . 4 5 Wi l d F l o w e r T r a i l ST A = 0 + 0 0 EL E V = 9 9 5 . 4 5 Wi l d F l o w e r T r a i l ST A = 2 + 1 6 . 4 6 EL E V = 9 9 8 . 5 3 Pr i m r o s e L a n e ST A = 0 + 0 0 EL E V = 9 9 8 . 5 3 x 9 7 . 5 H . P . 020 ???????????? x 96 x 94 x 92 x 93 x 95 8' B I T T R A I L 8' B I T T R A I L d F l o w e r T r a i l TA = 2 + 1 6 . 4 6 EV = 9 9 8 . 5 3 mr o s e L a n e ST A = 0 + 0 0 EV = 9 9 8 . 5 3 CONCEPT DESIGN NATURE BASED PLAY Op e n G r e e n S p a c e - T u r f g r a s s - S u n n y - P o t e n Ɵal f o r : S o c c e r , F o o t b a l l , C r i c k e t , E t c . Op e n S i d e d S h a d e S t r u c t u r e - S e a Ɵng - W a t e r Fr i s b e e G o l f Ba s k e t Ad d N a Ɵve F l o w e r i n g P l a n t s Fr i s b e e G o l f Ba s k e t Fr i s b e e G o l f Ba s k e t Fr i s b e e G o l f Ba s k e t Co m m u n i t y G a r d e n Pl o t s 1 0 ’ x 2 0 ’ Fr i s b e e G o l f Ba s k e t Ne w P a t h Sc r e e n i n g Pl a n Ɵng s S a t e l l i t e Re s t r o o m STAFF REPORT Agenda Item 11e. Council Meeting: December 28, 2017 Prepared By: Director Matt Gottschalk Topic: CodeRED Agreement and Implementation Action Required: Approval Summary: Over the past year Council and staff have expressed a desire to increase communication with residents over a variety of platforms. A community notification system was identified as a priority. Staff researched systems used by other communities and found that by far the most successful and frequently used system was CodeRED. CodeRED would allow the City to deliver geo-targeted, time-sensitive information to residents via a multi-modal approach (voice, text, email, RSS feeds, etc.). The system can rapidly disseminate information to those residents that have signed up for the communications, including residents from other communities passing through our community in an impacted area (provided they are signed up for CodeRED notifications). Residents control what they receive and how they receive it. The system also allows for a response to the notification if return communications are desired by the City. Staff has identified applications for the system in every City department. The CodeRED system is also an excellent way to utilize technology to more efficiently manage employees. The system allows departments to request coverage for shifts, call in additional resources, and disseminate information to all selected employees with the press of a button. The message can be disseminated by seniority or any other order chosen. It allows staff to respond with their availability and the system will discontinue further notifications once necessary staffing is achieved. The system also allows management to verify if and when the messages are received by staff. Based on other communities’ experiences, CodeRED offered the most useful system in terms of value and also offered the greatest interoperability with other cities. For instance, if a Corcoran resident signed up for CodeRED they could also receive notifications from the City they work in or any other City they select that uses CodeRED. Based on what was learned through their research, staff developed a CodeRED best practices document for the implementation and usage of the system in Corcoran (see attached). Staff anticipates user training and organizational setup over the first two or three months of 2018 with community roll-out in the spring. Staff is seeking Council authorization to enter into a Service Agreement with CodeRED. Staff Report—December 28, 2017 Council Meeting Prepared by Director Gottschalk Page 2 Financial/Budget: The annual subscription cost is $4,646 and is included in the 2018 operating budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Authorize staff to enter into a Service Agreement for CodeRED. 2. Direct staff not to enter into a Service Agreement for CodeRED. Recommendation: 1. Authorize staff to enter into a Service Agreement for CodeRED. Council Action: Authorize staff to enter into a Service Agreement for CodeRED Attachments: 1. Corcoran CodeRED Best Practices 2. CodeRED Subscription Agreement 1 City of Corcoran CodeRED Best Practices It is the best practice of the City of Corcoran that the CodeRED System may be used for significant incidents and events where the timely notification of an affected population or geographic area of the City is essential or highly desirable. Although not totally inclusive, examples of the types of incidents where the CodeRED system may be highly effective in notifying our citizens are provided: Administration City government may provide citizens with information of importance, and notification of any immediate action requests. CodeRED establishes a secondary method of notification to all members and businesses in the City of Corcoran. Environmental (Natural Disasters) Tornados/Severe Weather Fires Floods Water Safety Alerts Man-Made Disasters Terrorism Threats Bomb Threats Nuclear Hazards Bio-Terrorism Threats Chemical Spills Gas Leaks Crime Neighborhood Crime Watch Support Sexual Predator Alert Internal Notifications Public works Police and Police Reserves Search and Rescue Missing Children Missing Elderly Missing Disabled Evacuation Notices Evacuation Routes Public Works Water Main Issues Drinking Water Contamination Viral Outbreaks Utility Outages Street Closings Snow Emergencies Public Notifications Man-Made Disasters Terrorism Threats Bomb Threats Nuclear Hazards Bio-Terrorism Threats 2 In emergency situations police and emergency incident commanders (IC) are authorized to initiate usage of the CodeRED System when necessary and/or desirable in the management of incidents occurring in and/or adjacent to the City of Corcoran consistent with the foregoing: In the event of impending emergency management warnings being issued, the following events will be followed: 1. During Normal Working Hours: The determination of CodeRED utilization will be at the direction of the Emergency Management Director (Police Chief). 2. After Business Hours: In an after-hours situation the supervisor on call will be notified to determine if activation of the CodeRED system is appropriate. If a supervisor is not available or if the officer present determines that the situation is of such emergent nature that delaying the activation of the system could cause conditions to worsen, the officer may activate the system. Every effort must be made to notify the Police Chief in the event of a CodeRED activation. In the event of an officer determined CodeRED activation, a written After-Action Report will be submitted to the Emergency Management Director (Police Chief) on the following day. The respective Department’s Director shall be notified as soon as practical once the IC has directed utilization of the CodeRED System for emergency notification. In non-emergency situations, Department Heads shall approve instances in which the system will be used. Designated Department Personnel shall complete a review of the audio message, geographical area affected by the CodeRED message, and the date and time the message is scheduled to be disseminated. Each department that uses the system shall designate a liaison that will be trained on system utilization. Each department will be provided with a password and sub-account of the master City of Corcoran account, which will provide a method for auditing the minutes utilized under the contract. Any citizen complaints regarding the use of the system shall be handled by the Department Head responsible for the message in question. 3 City of Corcoran CodeRED After Incident Summary Report Date _________________ Department __________________ System Activated For ____________________________ Activated By _____________________________ Overall System Operation: Excellent Good Fair Poor Explain: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Suggestions For Improvement ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Please attach a copy of the event summary from the CodeRED Statistics Site ONSOLVE, LLC Page 1 of 9 Initials CodeRED® Exhibits Customer_______ EXHIBIT A - TERMS 1. Certain Definitions. 1.1 “Affiliate” means any entity which directly or indirectly controls, is controlled by, or is under common control with, a party to this Agreement, where “control” means the control, through ownership or contract, of more than 50% of all the voting power of the shares entitled to vote for the election of the entity's directors or members of the entity's governing body; provided that such entity shall be considered an Affiliate only for the time during which such control exists. 1.2 “Applicable Law” means any domestic and/or foreign statute, ordinance, judicial decision, executive order, or regulation having the force and effect of law. 1.3 “Data Processing Addendum” means a data processing addendum in the form provided by Provider and executed by the Parties that is applicable to the processing of data under this Agreement. 1.4 “Documentation” means any official, applicable documentation that Provider provides to Customer (electronic or written, as available in the Notification Services’ resource library). 1.5 “Emergency” or “Emergencies” means any matter regarding immediate harm to life and/or property. 1.6 “EU or Swiss Personal Data” means Personal Data of any European Economic Area (EEA) resident as defined under Directive 95/46/EC, and any successor thereto, or of any Swiss resident as the Swiss Federal Data Protection Act of 1992, and any successor thereto. 1.7 “Fees” means any fees due hereunder, including without limitation all Transaction Fees and Subscription Fees. 1.8 “Initiator” means an individual person or application capable of creating and issuing Notifications through the Services. 1.9 “Notifications” means messages issued by an Initiator through the Notification Services, whether or not responded to by Recipient. 1.10 “Notification Content” means all content, data, text, messages and other material contained in a Notification. 1.11 “Notification Services” means Provider’s System- based, Internet-accessed notification services to set up and send Notifications, as listed on the Services Order. 1.12 “Recipient” means an individual person capable of only receiving and responding to Notifications and, if permitted, updating its own user profile. 1.13 “Representatives” means Customer’s employees and consultants and Customer’s Affiliates and its employees. 1.14 “Sensitive Data” means any personally identifiable information relating to health/genetic or biometric information; religious beliefs or affiliations; political opinions or political party membership; labor or trade union membership; sexual preferences, practices or marital status; national, racial or ethnic origin; philosophical or moral beliefs; criminal record, investigations or proceedings or administrative proceedings; financial, banking or credit data; date of birth; social security number or other national id number, drivers’ license information; or any other “sensitive data” category specifically identified under any Applicable Laws. 1.15 “Services” means the Notification Services and related services provided by Provider under this Agreement. 1.16 “Services Order” means the order attached hereto. 1.17 “Standard Personal Information” means name, business contact details (work telephone number, cell phone number, e-mail address and office address and location), personal contact details (home telephone number, cell phone number, other telephone, e-mail address and physical address), geolocation, and employee ID or other non-identifying ID number. 1.18 “Subscription Fee” means the fees for access to and use of the Notification Services. 1.19 “Subscription Period” means the subscription period specified on the Services Order. 1.20 “System ” means the software, hardware, and infrastructure collectively used by the Notification Services, which may include third-party components. 1.21 “Term” means the Subscription Period and all Renewal Terms. 1.22 “Transaction Fee” means the fees for individual transactions of sending and/or receiving Notifications to and from devices. 1.23 “User(s)” is the collective term for Initiator(s) and Recipient(s). User subscriptions are for designated Users and cannot be shared or used by more than one User, but may be reassigned to new Users replacing former Users who no longer require ongoing use of the Services. 2. SCOPE OF THE SERVICES. 2.1 Notification Services. Subject to the terms of this Agreement, Provider will provide Customer with access to use the Notification Services for communicating matters involving Emergencies and information of public interest and concern, and only in accordance with the Provider’s Documentation. Only Customer and its Representatives may act as Initiators. All use of the Notification Services through Customer’s account, whether by Customer or its Representatives or due to Customer or its Representatives’ failure to maintain account security, are subject to the restrictions set forth in this Agreement, and Customer shall be responsible for (i) all Fees accruing from the use of the Notification Services as described herein, and (ii) all actions made through its account as described herein. Customer may not, and may not allow or assist any other entity to, sublicense, assign, transfer, distribute, rent or sell use or access the Notification Services, whether as a service bureau or otherwise, or remove, alter or obscure any product identification, copyright or other notices. Customer agrees that all communications with Provider under this Agreement will be with the Customer only; Customer will be responsible for all contact with Affiliates covered by this Agreement. 2.2 Support for the Notification Services. Provider will provide to Customer the technical support, maintenance, and generally available updates for the Notification Services. Customer shall not contract with or otherwise allow a third party to provide assistance or ONSOLVE, LLC Page 2 of 9 Initials CodeRED® Exhibits Customer_______ support for the Notification Services without the prior written consent of Provider. 2.3 Service Components. Customer shall not, and shall not allow or assist any other entity to, decompile, disassemble, or otherwise reverse engineer or attempt to discover any source code or underlying ideas of any component of the Notification Services, or modify any component of the Notification Services, except to the extent (but only to such extent) that applicable law prohibits such restrictions. 2.4 Audit. During the Term of this Agreement and for a period of four (4) years thereafter, each party shall have the right (at its own expense, upon reasonable notice, and no more frequently than once per calendar year unless prior breach has been uncovered) to conduct or have a third party auditor conduct an inspection of each party’s compliance (including any other persons or entities that are permitted to use or access the Notification Services) with this Agreement. Each party will, and shall cause its Representatives, to cooperate in good faith with such audit activities. In the event an audit uncovers a breach of this Agreement, the breaching party agrees to pay the non- breaching party the costs of such audit within ten (10) days of receipt of notice of the results of such audit and the costs therefor. 2.5 Professional Services. From time to time, Customer may engage Provider to provide certain professional services (“Professional Services”), such as marketing, implementations, software testing and custom modifications, related to Provider’s Notification Services. Each such engagement of Professional Services will be described in a statement of work (“SOW”) that must be accepted in writing by an authorized representative of each party. In the event of a conflict between the terms provided in this Agreement and the terms of any SOW, the terms of this Agreement will prevail, except that the terms of the SOW shall prevail over conflicting terms of this Agreement (but only with respect to such SOW) where the SOW explicitly identifies such conflicting terms and confirms the intent of the parties to supersede or modify the conflicting term of this Agreement. 3. FEES AND PAYMENT. 3.1 Fees and Expenses. Customer shall pay the Fees and expenses as set forth in the Services Order. If applicable, all reasonable and customary travel related expenses, such as airfare, hotel, transportation, and meals will be billed to Customer for any on-site work performed under this Agreement. If travel expenses are incurred, Provider will make reasonable efforts to hold travel costs to a minimum. 3.2 Payment and Taxes. Unless otherwise specified on the Services Order, Provider will invoice Customer for all Fees and reimbursable expenses incurred under this Agreement as set forth on the Services Order, and all invoiced amounts will be due and payable thirty (30) days after the date of the invoice. Overdue amounts will be subject to a late payment charge at the lesser of one and one half percent (1.5%) per month or the highest rate permissible under applicable law for the actual number of days elapsed from the date due. All billing and payment will be in United States dollars only. All payments hereunder are exclusive of all taxes, and Customer agrees to pay any taxes, whether foreign, federal, state, local or municipal that may be imposed upon or with respect to the Services performed or technology provided hereunder, exclusive of taxes on Provider’s net income. 4. TERM AND TERMINATION. 4.1 Term. Unless earlier terminated in accordance with the terms of this Agreement, this Agreement will commence on the Effective Date and continue until the end of the Subscription Period listed on the Services Order. This Agreement will automatically renew for successive Renewal Terms listed on the Services Order unless either party provides at least thirty (30) days’ written notice (in accordance with the terms of this Agreement) that the Agreement will expire at the end of the Subscription Period or then-current Renewal Term . Renewal Terms shall be on the same terms and conditions as herein, except as otherwise specified on the Services Order. 4.2 Termination. If either party defaults in the performance of or compliance with any of its material obligations under this Agreement and such default has not been remedied or cured within thirty (30) days after written notice of such default, the non-defaulting party may immediately terminate this Agreement in addition to its other rights and remedies. 4.3 Suspension. Provider may suspend the provision of the Notification Services to Customer under this Agreement: (a) effective immediately upon notice if Customer breaches any provision under Section 8. (Customer Restrictions); or (b) if payment for any portion of the Fees is not received by Provider within fifteen (15) days after receipt of written notice from Provider that payment is past due. Such suspension shall not otherwise modify or lengthen the Term of this Agreement, nor shall any rights or obligations hereunder be waived during the suspension period. 4.4 Effects of Termination. Upon termination or expiration of this Agreement, (i) Provider will upon written request of Customer, erase Customer data from the production servers controlled by Provider to provide the Notification Services; provided, however, that data from production servers is backed up nightly to back-up servers that automatically store such data for up to seven years after it is transferred to the back-up servers from the production servers, (ii) Customer will immediately pay to Provider all amounts due and payable prior to the date of such termination and, except in the event of termination by Customer due to breach by Provider, all unpaid Subscription Fees that would becom e due under the then- current Subscription Period or Renewal Term if such termination did not occur, (iii) Provider shall retain any Subscription Fees paid to date, except in the event of termination by Customer due to breach by Provider, wherein Provider will refund an amount equal to the prorated amount of Subscription Fees paid for the remainder of the Term, less any expenses for Transactions completed prior to the date of termination, which shall be ONSOLVE, LLC Page 3 of 9 Initials CodeRED® Exhibits Customer_______ calculated based upon the Transaction Fees on the Services Order, (iv) Customer shall immediately cease all use of the Notification Services and return or destroy all copies, extracts, derivatives and reflections of the Notification Services, and upon Provider’s request, provide a written notice signed by an executive officer authorized to bind Customer that certifies that Customer has fully complied with this clause, and (v) remedies for breach, rights to accrued payments and Sections 1 (Certain Definitions), 2.4 (Audit), 3. (Fees and Payment), 4.4 (Effects of Termination), 5 (Ownership), 7 (Confidentiality and Data Security), 8.2 (Liability for Content), 11 (Indemnification), 12 (Limitation of Liability), and 13 (General) will survive. 5. OWNERSHIP. All rights not expressly granted to Customer herein are expressly reserved by Provider. As between the parties, the Notification Services and the System are and will remain exclusive property of Provider and its licensors. Provider shall own any and all developments, inventions and work product created under any Professional Services. Notification Content shall be owned by Customer. Provider shall have a royalty-free, worldwide, transferable, sublicenseable, irrevocable, perpetual license to use or incorporate into the Notifications Services or System any suggestions, enhancement requests, recommendations or other feedback provided by Customer, including Users, relating to the Notification Services or System. Users are subject to Provider’s terms of service and privacy policy available on Provider’s website. 6. SYSTEM MONITORING. Provider expressly reserves the right to monitor any and all use of the Notification Services. Provider may gather System data for the purpose of optimizing the Notification Services. This information includes, but is not limited to, data regarding memory usage, connection speed and efficiency. Provider shall have no obligation to monitor the Notification Content, but reserves the right to monitor the Notification Services for purposes of verifying compliance with the terms of this Agreement. 7. CONFIDENTIALITY AND DATA SECURITY. 7.1 Confidential Information. During the course of this Agreement, each party may have access to confidential, proprietary or trade secret information disclosed by the other party, including, without limitation, ideas, trade secrets, procedures, methods, systems, and concepts, whether disclosed orally or in writing or stored within the System, or by any other media (“Confidential Information”). Any information related to the Notification Services or System shall be deemed to be the Confidential Information of Provider, and any Notification Content shall be deemed to be the Confidential Information of Customer. Each party (the “Receiving Party”) acknowledges that the Confidential Information of the other party (the “Disclosing Party”) contains valuable trade secrets and other proprietary information of the Disclosing Party and that any such Confidential Information will remain the sole and exclusive property of the Disclosing Party. Each party will use the Confidential Information provided hereunder only for the purpose for which it was provided, restrict disclosure of Confidential Information solely to its employees and contractors with a need to know, not disclose such Confidential Information to any other entities, and otherwise protect the Confidential Information with no less restrictive measures than it uses to protect its own confidential and proprietary information. Information will not be deemed “Confidential Information” if such information: (a) is generally available to the public (other than through breach of this Agreement); (b) is received from a third party lawfully empowered to disclose such information without being subject to an obligation of confidentiality; or (c) was rightfully in the Receiving Party’s possession free of any obligation of confidence at the time it was communicated to the Receiving Party. Notwithstanding the above, the Receiving Party will not be in violation of the confidentiality restrictions herein with regard to a disclosure that was in response to a valid order by a court or other governmental body, provided that the Receiving Party provides the Disclosing Party with prompt written notice prior to such disclosure where reasonably possible in order to permit the Disclosing Party to seek confidential treatment of such information. 7.2 Data Restrictions. The terms of this Section apply notwithstanding anything else. (a) Customer acknowledges and agrees that Provider does not require or “pull” any specific data from Customer, that Customer controls which data and content is input through the use of the Notification Services and which data is sent and to whom such data is sent, and that Provider has no obligation to monitor the content of any data or content. Customer shall be responsible for procuring any necessary consents and making any notifications under Applicable Law with respect to the provision of the data to Provider and the processing of such data by Provider through the Notification Services. Upon request of Provider, Customer will provide Provider with documentation to support such consent. (b) Customer acknowledges and agrees that (i) Provider’s System and Notification Services are not intended to transmit Sensitive Data, or health-related or financial-related information (including nonpublic information collected by financial institutions subject to regulations specific to the conduct of financial services), and (ii) that Provider only specifically tracks the privacy regulations of the United States, Canada, and the European Economic Area, Switzerland and Japan with respect to the Standard Personal Information and shall have no obligations with respect to privacy regulations in other countries or for other types of data. (c) Customer agrees that it shall not, under any circumstances, transmit or store any Sensitive Data to or through the Notification Services. (d) Customer shall not transmit or store any EU or Swiss Personal Data to or through the Notification Services unless Customer has executed the Data Processing Addendum with Provider, and in such case Customer shall fully comply with the Data Processing Addendum. (e) Customer understands and agrees that private citizens and other persons may voluntarily contribute their contact information to Provider for use in the ONSOLVE, LLC Page 4 of 9 Initials CodeRED® Exhibits Customer_______ Notification Services, and that certain individuals may designate that this data be transferred to Customer (such designated data, the “Resident Data”). Provider agrees that it will, upon termination of this Agreement and the request of Customer, provided all Fees due hereunder are paid in full, transmit the Resident Data, one (1) time, to Customer at no charge. Customer acknowledges and agrees that, in addition to the Resident Data, Provider shall use its own commercially available data sources (the “Commercial Data”) in the Notification Services and that such Commercial Data is subject to licensing requirements that do not permit Provider to transfer ownership of such Commercial Data to Customer. Accordingly, the Commercial Data shall remain the sole and exclusive property of Provider or its licensors. (f) Upon written request of Customer, Provider will erase Customer data from the production servers controlled by Provider to provide the Notification Services; provided, however, that Customer understands and agrees that data from production servers is backed up nightly to back-up servers that automatically store such data after it is transferred to the back-up servers from the production servers. 7.3 Hosted Security. Provider maintains, and will continue to maintain throughout the Term of this Agreement, security measures to protect Customer data and prevent unauthorized access in accordance with its then-current policies. 7.4 Data Processing Addendum. If executed by each party, each party shall comply with the Data Processing Addendum. 8. CUSTOMER RESTRICTIONS. This Section includes pass- through terms from certain Provider vendors to provide telephony, facsimile, GIS and/or Short Message Service (SMS) Transactions to Customer and as such, Provider may modify these terms upon thirty (30) days written notice to Customer if reasonably necessitated due to changes by the third party providers. Failure to comply with these terms could result in the termination of certain critical services from Provider’s suppliers which would impact all of Provider’s customers; thus, in the event that Customer breaches any of such terms or conditions, Provider may suspend the provision of the Notification Services if, in Provider’s reasonable determination, suspension is reasonably necessary to avoid liability or termination of a contract with one of Provider’s suppliers. 8.1 Acceptable Use Policy. Customer shall use the Notification Services in compliance with all Applicable Laws. The Notification Services may be used solely for the transmission of Notifications. Customer shall comply with the terms set forth in Exhibit B (Acceptable Use Policy) attached hereto. 8.2 Liability for Content. Customer shall be responsible for, and under no circumstances will Provider or Provider’s Affiliates or any of their licensors or suppliers be responsible, for any loss, damage or liability arising out of any Notification Content, including any mistakes contained in the Notification Content or the use or subject matter of the Notification Content. Further, Customer is responsible for any Notifications that are sent through its accounts (other than if caused by the System itself or breaches by Provider). 8.3 Security of Account. Customer agrees to maintain all security regarding its (and its Users’) account ID, password, and connectivity with the Notification Services. If Customer’s account ID or password are stolen, or otherwise compromised Customer is obligated to immediately change the password and inform Provider of the compromise. 9. LIMITED WARRANTY AND DISCLAIMER. Provider warrants that: (a) the Notification Services will perform materially in accordance with its Documentation; and (b) Provider shall provide the Services in a professional and diligent manner. In the event the Notification Services fail to perform materially in accordance with its Documentation (a “Program Error”), Provider agrees, for the Term of this Agreement, to use commercially reasonable efforts to correct, cure or otherwise remedy, at Provider’s option, such Program Error at Provider’s sole expense, provided such Program Error was not caused due to Customer’s failure to use the Notification Services in accordance with the terms of this Agreement. Customer agrees to cooperate and work closely with Provider in a prompt and reasonable manner in connection with Provider’s correction efforts. Customer’s sole remedy for any breach of warranty under this Section will be to have Provider use its commercially reasonable efforts to cure such breach as provided herein. If Provider fails to remedy the breach within one (1) month, Customer may terminate this Agreement and Provider will promptly refund any unused portions of prepaid Subscription Fees, if any (less any expenses for usage accrued prior to the date of termination). EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT, THE SERVICES AND SYSTEM ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS WITHOUT WARRANTY OF ANY KIND. PROVIDER EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, REGARDING THE SERVICES OR SYSTEM, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. PROVIDER DOES NOT REPRESENT OR WARRANT THAT THE SERVICES OR SYSTEM WILL BE PROVIDED ERROR FREE OR WITHOUT INTERRUPTION, THAT ALL NOTIFICATIONS WILL BE DELIVERED, OR THAT THE NOTIFICATION SERVICES WILL WORK WITH, OR BE SUPPORTED WITH RESPECT TO, ALL PROTOCOLS, NETWORKS OR OPERATING SYSTEMS OR ENVIRONMENTS. 10. CHANGES TO THE NOTIFICATION SERVICES. Provider may modify or delete any features of the Notification Services in any manner that (i) does not have an adverse impact on the Notification Services or (ii) may be necessary to meet any applicable legal, regulatory, or industry-standard requirements or demands. Provider shall notify Customer at least fifteen (15) days in advance of such changes to the Notification Services under clause (ii) that have an adverse impact on the Notification Services. 11. INDEMNIFICATION. ONSOLVE, LLC Page 5 of 9 Initials CodeRED® Exhibits Customer_______ 11.1 Provider IP Indemnification. Provider will defend, indemnify, and hold harmless Customer and its employees (collectively, “Customer Indemnitees”), from and against any and all actions, claims or assertions brought against them by a third party (“Claims”), and all liabilities, awards, damages, settlements, fees, penalties, costs and expenses (including reasonable attorney’s fees) owing to third parties (including for avoidance of doubt, government and regulatory agencies) in connection therewith (collectively, “Liabilities”) arising from any infringement of any third party’s patent, copyright, trademark, or trade secret rights by the Notification Services or the System provided by Provider under this Agreement (other than to the extent based on any Notification Content or any modifications to the Notification Services or System made by Customer).The foregoing obligation of indemnification does not apply with respect to the Notification Services or the System or portions or components thereof (i) that Provider did not supply, (ii) that are combined with other products, processes or materials where the infringement or misappropriation relates to such combination, unless Provider expressly authorized such combination, (iii) to the extent that Customer continues allegedly infringing activity after being provided modifications that would have avoided the alleged infringement, or (iv) where Customer’s use of the Notification Services or System is not strictly in accordance with this Agreement. In the event Provider believes that the System or Notification Services are, or are likely to be, the subject of an infringement claim, Provider may, at its option, (1) procure for Customer the right to continue using the Notification Services under this Agreement, (2) replace or modify the System or Notification Services so that it becomes non-infringing but substantially equivalent in functionality and performance, or (3) if neither clause (1) or (2) are reasonably feasible in spite of Provider’s reasonable efforts, terminate this Agreement and the rights granted herein and refund a prorated portion of the Subscription Fees based on the remaining unused portion of the prepaid Term, less any expenses for usage accrued prior to the date of termination. The foregoing obligations are Provider’s only obligations and liability in connection with infringement by the System or Notification Services. 11.2 Provider General Indemnification. Provider will defend, indemnify, and hold harmless Customer Indemnitees from and against any and all Claims, and all Liabilities in connection therewith, arising from any gross negligence or willful misconduct by Provider. 11.3 Provider Data Security Indemnification. Provider will defend, indemnify, and hold harmless Customer Indemnitees from and against any and all Claims, and all Liabilities in connection therewith, arising from any breach of Section 7 (Confidentiality and Data Security) by Provider. 11.4 Customer Indemnification. Customer will defend, indemnify, and hold harmless Provider and Provider’s Affiliates, licensors and suppliers (collectively, “Provider Indemnitees”) from and against any and all Claims, and Liabilities in connection therewith arising from: (i) any gross negligence or willful misconduct by Customer; (ii) any breach of Section 7 (Confidentiality and Data Security) by Customer, including any failure by Customer to procure appropriate consents or any use of the Notification Services to transmit or store any Sensitive Data; (iii) any breach of Section 8 (Customer Restrictions) by Customer; and/or (iv) Customer’s and its Users’ use of the Notification Services or any component thereof, including any Notification Content. 11.5 Indemnification Procedures. Each party seeking indemnification hereunder shall provide the other party with: (i) prompt written notice of any claim for which indemnification is sought; (ii) complete control of the defense and settlement of such claim; and (iii) reasonable assistance and cooperation in such defense at the indemnifying party’s expense. In any proceeding the indemnified party shall have the right to retain, at its expense, its own counsel. Notwithstanding the foregoing, the indemnifying party may not enter into a settlement of a claim that involves a remedy other than the payment of money by the indemnified party (which amounts must be subject to indemnification by the indemnifying party) without the indemnified party’s written consent. 12. LIMITATION OF LIABILITY. 12.1 TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EXCEPT WITH RESPECT TO OBLIGATIONS UNDER SECTION 11 (INDEMNIFICATION), OR FOR ANY BREACH OF SECTION 7 (CONFIDENTIALITY AND DATA SECURITY) OR SECTION 8 (CUSTOMER RESTRICTIONS), (I) NEITHER PARTY (OR ITS AFFILIATES, OR ITS OR THEIR LICENSORS OR SUPPLIERS) WILL BE LIABLE TO THE OTHER FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL, OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING WITHOUT LIMITATION ANY LOSS OF USE, LOSS OF BUSINESS, COST OF PROCUREMENT OF SUBSTITUTE SERVICES OR LOSS OF PROFIT OR REVENUE, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT AND THE SERVICES RENDERED HEREUNDER (HOWEVER ARISING, INCLUDING NEGLIGENCE), EVEN IF THE PARTIES ARE AWARE OF THE POSSIBILITY OF SUCH DAMAGES, AND (II) EXCEPT AS SET FORTH HEREIN, EACH PARTY’S TOTAL CUMULATIVE LIABILITY IN CONNECTION WITH THIS AGREEMENT AND THE SERVICES RENDERED HEREUNDER, WHETHER IN CONTRACT OR TORT OR OTHERWISE, WILL NOT EXCEED (IN THE CASE OF PROVIDER LIABILITY) ANY FEES PAID BY CUSTOMER TO PROVIDER, OR (IN THE CASE OF CUSTOMER LIABILITY) ANY FEES PAID OR OWED BY CUSTOMER UNDER THIS AGREEMENT, DURING THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE DATE FIRST NOTICE IS PROVIDED BY EITHER PARTY REFERENCING THE RELEVANT CLAIM HEREUNDER. 12.2 TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EXCEPT WITH RESPECT TO GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, IN NO EVENT SHALL PROVIDER’S TOTAL CUMULATIVE LIABILITY UNDER SECTION 11.3 (PROVIDER DATA SECURITY INDEMNIFICATION) OR FOR ANY BREACH ONSOLVE, LLC Page 6 of 9 Initials CodeRED® Exhibits Customer_______ OF SECTION 7 (CONFIDENTIALITY AND DATA SECURITY) EXCEED THREE TIMES (3X) THE FEES PAID BY CUSTOMER UNDER THIS AGREEMENT DURING THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE DATE FIRST NOTICE IS PROVIDED BY CUSTOMER REFERENCING THE RELEVANT CLAIM HEREUNDER. Customer understands and agrees that the limitation of liability in this Agreement for Provider is reasonable and that Provider would not enter into this Agreement without such limitations. 13. GENERAL. 13.1 Export Compliance. The Notification Services, System, and other Provider technology, and derivatives thereof may be subject to export laws and regulations of the United States and other jurisdictions. Customer represents that it is not named on any U.S. government denied-party list. Customer will not permit any User to access or use the Notification Services in a U.S.-embargoed country (currently Cuba, Iran, North Korea, Sudan or Syria) or in violation of any U.S. export law or regulation, and will not permit any U.S.-sanctioned persons or entities to act as Users. 13.2 Force Majeure. Neither party will be in default or otherwise liable for any delay in or failure of its performance under this Agreement if such delay or failure arises by any reason beyond its reasonable control, including any act of God, or any acts of the common enemy, the elements, earthquakes, floods, fires, epidemics, riots, failures or delays in transportation or communications, or any act or failure to act by the other party, its employees, agents or contractors; provided, however, that the foregoing shall not excuse any failure of Provider to maintain its redundant hosted sites, unless such event impacts all redundant site locations. The parties will promptly inform and consult with each other as to any of the above causes, which in their judgment may or could be the cause of a substantial delay in the performance of this Agreement. 13.3 General. Each party to this Agreement agrees that any dispute arising under this Agreement shall be submitted to binding arbitration according to the rules and regulations of, and administered by, the American Arbitration Association, and that any award granted pursuant to such arbitration may be rendered to final judgment. Notwithstanding anything herein, either party may seek injunctive relief and the enforcement of judgments in any court of competent jurisdiction, no matter where located. The prevailing party in any action to enforce or interpret this Agreement shall be entitled to recover costs and expenses including, without limitation, attorneys’ fees, whether in arbitration, a court of first jurisdiction and any courts of appeal. 13.4 Independent Contractors. Customer and Provider are independent contractors and nothing in this Agreement will be deemed to create any agency, employee-employer relationship, partnership, or joint venture between the parties. Except as otherwise specifically provided in this Agreement, neither party will have or represent that it has the right, power or authority to bind, contract or commit the other party or to create any obligation on behalf of the other party. 13.5 Notices. All notices and consents required or permitted under this Agreement must be in writing; must be personally delivered or sent by registered or certified mail (postage prepaid), by overnight courier or other nationally recognized carrier, or by facsimile (receipt confirmed), in each case to the appropriate party listed below and, if not indicated, at the address set forth on the Services Order, and will be effective upon receipt. Each party may change its address for receipt of notices by giving notice of the new address to the other party. To Provider: Provider: ONSOLVE, LLC Attention: Legal Notices Address: 780 W. Granada Boulevard City, State, Zip: Ormond Beach, FL 32174 Phone: 866-939-0911 Fax: 386-676-1127 To Customer: Customer: See Customer Business Contact on Services Order Attention: Address: City, State, Zip: Phone: Fax: 13.6 Publicity. Provider may issue one (1) press release within thirty (30) days of the Effective Date of this Agreement announcing the existence of this Agreement and generally describing the terms hereof or as otherwise mutually agreed by the parties. During the Term of this Agreement, Provider may use Customer’s name and logo on the Provider web site and in Provider’s collateral marketing materials relating to the Notification Services to simply identify Customer as a purchaser of the Services, provided however, that in the event Provider’s purported use of Customer’s name and/or logo includes more than just basic identification of Customer, Provider shall provide Customer with a copy of such content for approval, such approval not to be unreasonably withheld. 13.7 U.S. Government End Users. As defined in FAR section 2.101, DFAR section 252.227-7014(a)(1) and DFAR section 252.227-7014(a)(5) or otherwise, all software and accompanying documentation provided in connection with this Agreement are “commercial items,” “commercial computer software,” and or “commercial computer software documentation.” Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, disclosure or distribution thereof by or for the U.S. Government shall be governed solely by the terms of this Agreement. Customer will ensure that each copy used or possessed by or for the government is labeled to reflect the foregoing. 13.8 Severability. If any provision of this Agreement is held by a court of law to be illegal, invalid, or unenforceable, the legality, validity, and enforceability of the remaining provisions of this Agreement will not be affected or impaired thereby and the illegal, invalid, or unenforceable provision ONSOLVE, LLC Page 7 of 9 Initials CodeRED® Exhibits Customer_______ will be deemed modified such that it is legal, valid, and enforceable and accomplishes the intention of the parties to the fullest extent possible. 13.9 Waivers. The failure of either party to enforce any provision of this Agreement, unless waived in writing by such party, will not constitute a waiver of that party’s right to enforce that provision or any other provision of this Agreement. 13.10 Entire Agreement. This Agreement supersedes all prior discussions, understandings and agreements with respect to the subject matter and shall take precedence over any conflicting terms in a purchase order and related documentation such as order acknowledgement forms. Only a further writing that is duly executed by both parties may modify this Agreement. 13.11 Counterparts. This Agreement may be executed in facsimile and in counterparts. 13.12 Construction. The headings contained in this Agreement shall not affect the interpretation of this Agreement and are for convenience only. Customer agrees that this Agreement shall not be construed against Provider as the drafter, and that Customer has read and understands this Agreement, and had the opportunity to review this Agreement with legal counsel. 13.13 Signatures. Provider and Customer each represent and warrant that the individual signing on behalf of such party has full authority to cause such party to enter into and be bound by the terms of this Agreement and that the execution of this Agreement has been properly made in accordance with any applicable laws, ordinances, rules, regulations, and governing documents by which such party may be bound. End Exhibit A ONSOLVE, LLC Page 8 of 9 Initials CodeRED® Exhibits Customer_______ EXHIBIT B – ACCEPTABLE USE POLICY 1. General Terms. 1.1 All Notification Content is Customer’s sole responsibility. Customer is solely responsible for the integrity and quality of the Notification Content. 1.2 Customer shall be responsible for procuring any necessary consents with respect to the provision of any data transmitted through the Notification Services or System. 1.3 Customer shall use any data it uploads into the Notification Services in accordance with any and all restrictions applicable to such Data and all Applicable Laws. 1.4 Customer will use and permit its Users to use the Notification Services in accordance with this Agreement and all Applicable Laws, including without limitation the Telephone Consumer Protection Act, Fair Debt Collections Practices Act, Federal Communications Commission (“FCC”) or Federal Trade Commission (“FTC”) rules or regulations and any and all other Applicable Laws related to pre-recorded telephone and/or text messages and the use of automated dialing equipm ent. 1.5 Customer will include, at the beginning of each Notification, its official business or government name. Customer will include, at the end of each Notification, a telephone number for Customer. 1.6 Customer will not send any Notifications to mobile devices owned by a User unless Customer has obtained such User’s “opt-in” consent to receive pre-recorded, telephone and text Notifications using automated dialing equipment. The Services include a website that allows for Users to opt-in. 1.7 Customer must provide Users with a simple mechanism for opting out or unsubscribing from receiving Notifications, including information on how to “opt-out” or unsubscribe. Provider’s website includes a link to opt-out. 1.8 Customer will not send Notifications to phone numbers that are emergency numbers and/or other numbers that may not be called using automated dialing equipment under Applicable Law. 1.9 Customer will not send any Notification Content that it knows, or has reason to know: (i) infringes another’s rights in intellectual property; (ii) invades any privacy laws including without limitation another’s right to privacy and/or any privacy policies of Customer or any third-party; and/or (iii) justifies a complaint to the FCC and/or FTC. 1.10 Customer will not, and will not permit its Users or any third parties to: (i) engage or facilitate any unethical, deceptive or misleading practices in connection with the use of the Notification Services; (ii) use the Notification Services in connection with any telemarketing, solicitations, donations, sales, spamming or any unsolicited messages (commercial or otherwise); and/or (iii) provide Notification Content to be transmitted in the Notification Services which: (a) is defamatory, libelous, obscene, pornographic, or is otherwise harmful; (b) promotes violence, discrimination, illegal activities, gambling, alcoholic beverages, guns or tobacco; and/or (c) contains or otherwise links to viruses, worms, cancelbots or any other harmful code or computer programs designed to disrupt the functionality of any computer software or hardware or telecommunications equipment. 1.11 In the event the Notification Services include SMS Texts, Customer may send SMS Texts in text format only. 1.12 Customer acknowledges and agrees that Notifications may not be delivered to the phone if not in range of a transmission site, or if sufficient network capacity is not available at a particular time. Even within a coverage area, factors beyond the control of the carrier may interfere with message delivery, including the customer's equipment, terrain, proximity to buildings, foliage, and weather. Customer acknowledges that urgent Notifications may not be timely received and that the carrier does not guarantee that messages will be delivered. 1.13 Customer acknowledges that Provider may block Notifications (eg. based on instructions from Users, carriers, aggregators, government agencies, etc.). In the event that Customer requests that Provider permit Notifications to go to any such blocked numbers, Customer shall indemnify and, at Provider’s request, defend Provider with respect to any claim made by a third party with respect to such Notifications. 1.14 Commercial, landline data supplied by Provider for use in the Notification Services may be used for emergency Notifications and non-commercial, informational Notifications only. 2. Third Party Terms. Customer agrees to the terms set forth in documents found at the following links, as applicable: (i) Google’s Legal Notices (http://maps.google.com/help/legalnotices_maps.html); (ii) Google’s Acceptable Use Policy (AUP) (http://maps.google.com/help/legalnotices_maps.html); (iii) Google’s Maps Terms (http://maps.google.com/help/terms_maps.html) (iv) Google’s Maps and Earth Enterprise Universal Acceptable Use Policy (https://enterprise.google.com/maps/terms/universal_aup.html) (v) ESRI Terms (http://www.esri.com/legal) (vi) National Weather Service Disclaimer (http://www.weather.gov/disclaimer) (vii) Microsoft Services Agreement (https://www.microsoft.com/en-us/servicesagreement) (viii) Microsoft Translator Privacy Statement (https://www.microsoft.com/EN-US/privacystatement/Translator/Default.aspx) End Exhibit B ONSOLVE, LLC Page 9 of 9 Initials CodeRED® Exhibits Customer_______ This Agreement includes the Services Order and Exhibits A and B, attached hereto (and if applicable the Data Processing Addendum). IN WITNESS WHEREOF, the parties have caused this Agreement to be effective as of the Effective Date. ONSOLVE, LLC Signed: Printed Name: Title: Date: CITY OF CORCORAN, MINNESOTA Signed: Printed Name: Title: Date: City of Corcoran 2018 City Council Schedule Agenda Item 13. January 11, 2018 • Annual Appointments • Auditor Approval • Pay Equity Reporting • 2018 City Council Calendar • Discussion on Goal Setting meeting/work sessions • Legislative priorities • Local Surface Water Management Plan – 2018 Update • Special Assignment Implementation – Canine/Detective January 18, 2018 • Comprehensive Plan Work Session – Review Draft Plan January 25, 2018 • Planning Project Update • Sign Ordinance Update – Dynamic Signs • Small Cell Tower and DAC telecommunications Ordinance • Commercial Kennel Discussion • Bass Lake Estates Final PUD Plan and Final Plat • Animal Ordinance Discussion • Code Compliance Annual Report; new quarterly report • Dog Kennel Ordinance Change Recommendations January 27, 2018 – Goal and Vision Setting Session (12:00pm – 6:00pm) January 29, 2018 – Comprehensive Plan Open House (6:00pm – 8:00pm) February 8, 2018 • 2018 Capital Improvement Plan • Approval to go out for bids for recycling • ESCI Report (Could possibly move to March 22) February 22, 2018 • Planning Project Update • Planning Commission Report • Parks and Trails Commission Report • Preliminary Plat Extension – Sawgrass