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Home My WebLink About2017-08-10 Council Minutesaat 'i.x CITY OF CORCORAN City Council Meeting Minutes August 10, 2017 - 7:00pm The Corcoran City Council met on August 10, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, and Councilor LaFave. Councilor Keefe was excused. Also present were City Administrator Martens, City Engineer Torve, Public Works Director Mattson, Code Compliance Official Pritchard, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted the addition of Item 5b. Country Daze Update and additional claims. MOTION: made by Dejewski, seconded by LaFave to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) 4. Open Forum No persons were present for open forum. 5. Presentations a. Introduction of Public Works Director — Kevin Mattson City Administrator Martens introduced Mr. Mattson. Mr. Mattson provided a brief professional and personal history and thanked Council for the opportunity. Council welcomed Kevin to the team. b. Country Daze Update — Chad Robran Mr. Robran updated the Council on the progress of Corcoran Country Daze including the new location at Lions Park and the new activities for 2017. 6. Consent Agenda a. Draft Minutes of the July 27, 2017 Council Meeting MOTION: made by LaFave, seconded by Bottema to approve the consent agenda. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by LaFave to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) b. All Other Financial Claims Mayor Thomas noted the additional claims. Councilor Dejewski inquired about the Mimbach Fleet Supply claim and the Rolf Erickson Enterprises claim. City Administrator Martens noted staff would follow up on the Mimbach purchase and the expenses for Rolf Erickson Enterprises are per the assessment contract. MOTION: made by LaFave, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) 8. Staff Reports/ Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Parks and Trails Commissioner Krueger and Planning Commissioner Russell were in attendance and invited them to speak during items related to their commissions. b. Code Enforcement Update Code Compliance Official Pritchard presented the report noting the current ordinance standards are confusing and cumbersome and which could be improved with an ordinance review and update. Council discussed cost, complaint process, the current approach, and the timelines for each type of nuisance. Council requested a timeline of current processes. Council discussed looking at future compliance items as the City begins to grow with denser housing areas. City Administrator Martens noted that staffing may be impacted with a more progressive approach to code enforcement. Per consensus, Council directed staff to complete a comprehensive review and draft amendments to update the nuisance ordinance and other related ordinances. c. 4M Fund — Minnesota Municipal Money Market Fund City Clerk/Administrative Services Coordinator Beise presented the report noting no action with the 4M Fund. Council discussed the current location of the fund, the costs associated with the City's current brokerage, and the timeline for holding the escrow. City Clerk/Administrative Services Coordinator Beise noted that staff would be moving the monies into FDIC insured certificates of deposits and no fees are charged for the creation of the certificates of deposit. City Clerk/Administrative Services Coordinator Beise noted she will be working with City Planner Lindahl and the applicant on the timeline of holding the escrow. 9. Planning Business No planning business was presented. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Willow Drive/Larkin Road Feasibility John Dahl, 6330 Willow Drive, addressed the Council on the Willow Drive/Larkin Road project. Mr. Dahl addressed concerns with traffic counts and the project. Mike Kariniemi, 6855 Willow Drive, addressed the Council on the Willow Drive/Larkin Road project. Mr. Karinemi addressed the Council in support of paving projects. City Administrator Martens presented the report outlining the current process, the proposed costs and possible funding mechanisms. Council inquired about obtaining grants and the number of businesses on Larkin. City Administrator Martens noted there are some smaller grants available and there are five businesses located on this road in Corcoran. Council discussed trail assessments, trail types, and bonding. Council inquired about the culvert included in the project and the cost of paving Trail Haven. City Engineer Torve noted the costs were included and additional costs would be required with an off road trail. City Administrator Martens noted the estimated cost of Trail Haven was $2.6 million without a trail. Council discussed Trail Haven Road, gravel off road trails, a feasibility study for Trail Haven, debt service and preferences on bonding. MOTION: made by Dejewski, seconded by Bottema to complete a feasibility study to pave Trail Haven Road. Council discussed obtaining traffic counts for Trail Haven Road and Willow Drive/Larkin Road. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) b. Truck Project — Public Works City Administrator Martens presented the report noting that Public Works Superintendent Meister worked hard with the insurance company for several months to get the insurance payment. Council inquired about the model year of the truck. City Administrator Martens noted buying the newest model capitalizes on future resale and these trucks are replaced every ten years on current schedule. MOTION: made by Dejewski, seconded by LaFave Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) c. Resolution of Support of Brockton Interchange City Administrator Martens presented the report noting the City received a request of support from the City of Dayton for their funding efforts for the Brockton Interchange project. MOTION: made by Dejewski, seconded by Bottema to adopt Resolution 2017 -43 Supporting the City of Dayton's Application to the 2017 Minnesota Transportation Economic Development (TED) Program and Minnesota Highway Freight Program (MHFP). Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) d. 2017 Night to Unite Director of Public Safety Gottschalk presented the report noting an increased number of attendees as well as recognizing the efforts of City staff, volunteers, and sponsors. Council thanked staff for their efforts and recognized the efforts of community organizations. Council discussed the goal of the event and whether the event at Public Works should be on a separate night. Council discussed the feedback they received from community members. City Administrator Martens noted all but, two full -time staff members who had previous commitments, participated in the festivities. Mayor Thomas read aloud Resolution 2017 -44 Recognizing the 2017 Night to Unite Events and Donations. MOTION: made by Dejewski, seconded by Bottema to adopt Resolution 2017 -44 Recognizing the 2017 Night to Unite Events and Donations. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. City Administrator Martens noted that the Parks and Trails Commission Liaison position for the August 151 meeting was available and would be a park tour. 14. Adjournment MOTION: made by Bottema, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, and LaFave (Motion carried 4:0) Meeting adjourned at 8:20pm. J , sica Beise — City Clerk/Administrative Services Coordinator