HomeMy WebLinkAbout2017-10-17 Parks and Trails Agenda Packet CITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
October 17, 2017 - 7:00pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Minutes
a. Minutes – September 19, 2017*
5. Open Forum
6. Presentations
7. Unfinished Business
8. New Business
a. Park Planning Discussion – Northeast Corcoran*
b. Use of Park Dedication Funds for Off-road Trails*
c. Recreation Coordinator Job Description and Duties*
9. Reports/Information
a. Active Planning Applications – Informational only*
b. Ravinia Neighborhood Park Planning Meeting Recap*
10. Subcommittee & Miscellaneous Reports
a. City Council Report – TBD *
b. Garden Club Report
c. Elm Creek Watershed Commission Report – Sharon Meister
d. Park Dedication Fund*
11. Other Business/Announcements
12. Commissioner Liaison Calendar
City Council Meetings
10/26/17 11/8/17 11/20/17 12/14/17 12/28/17 1/11/18 1/25/18
Nybo Regan Krueger Meister Strehler Anderson Robran
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
CITY OF CORCORAN
Item 4a.
Parks and Trails Commission Meeting Minutes
September 19, 2017 - 7:00pm
The Corcoran Parks and Trails Commission met on August 15, 2017, at City Hall in Corcoran, MN.
Present were, Commissioners - Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler.
Also present was City Administrator Martens.
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
a. Agenda
Motion: Made by Meister, seconded by Krueger, to approve the agenda as presented.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
4. Minutes
a. Minutes – August 15, 2017
Motion: Made by Nybo, seconded by Regan, to approve the minutes as presented.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
5. Open Forum - None
6. Presentations - None
7. Unfinished Business
a. Ravinia Neighborhood Park Planning
City Administrator Martens updated the Commission on park planning activities and a proposed
park planning open house. Commissioners discussed information to present and the need to invite
all residents in the area not just the Ravinia residents.
Motion: Made by Robran, seconded by Meister to schedule a park planning open house on
Tuesday, October 17, 2017 from 5:30 pm -6:30 pm at the Ravinia Amenity Center.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
8. New Business
a. Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Preliminary PUD for
“Bass Lake Estates” a mixed-use development at 19219 and 19235 County Road 10
City Administrator Martens provided an overview of the proposed development including natural
resources, site design, and proposed park dedication requirements. Commissioners discussed
proposed trail connections and the need to plan for a north/south off-road trail corridor in the area.
Motion: Made by Robran, seconded by Nybo to recommend approval of cash-in-lieu for the entire
project and acceptance of the trail and trail easement as shown on the plans.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
b. Rockford School District Lease Agreement – 2018
City Administrator Martens presented the item including background related to the existing lease
agreement between the City of Corcoran and the Rockford School District. Commissioners
discussed the significant investment of City of Corcoran staff on the site and general concern that
the Rockford School District requires payment for the use.
CITY OF CORCORAN
Item 4a.
Motion: Made by Robran, seconded by Krueger to recommend the City extend the term of the
lease for 2018.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
c. Hennepin County Youth Sports Grants
City Administrator Martens informed the Commission of the grant opportunities for facility grants
and equipment grants. Staff recommendations were presented for irrigation equipment for the
facility grant and a gator for the equipment grant. Commissioners discussed the need to improve
facilities at City Park including the restrooms, tennis courts, and possible pond fountain.
Commissioners also discussed the need for park master planning before making major
investments.
Motion: Made by Robran, seconded by Meister to recommend grant applications be submitted as
recommended by staff.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
9. Reports/Information
a. Active Planning Applications – Informational only, no action taken
10. Subcommittee and Miscellaneous Reports
a. City Council Report
Councilmember Bottema updated the Commission on recent City Council activity
b. Garden Club Report
Chair Anderson updated the Commission on a recent seed picking event he participated in at Crow
Hassan Park Reserve. Chair Anderson also provided an update from a pollinator summit he
attended on behalf of the City.
c. Elm Creek Watershed Commission Report – Sharon Meister
Commissioner Meister provided an update the ongoing sub-watershed assessment project which
will be completed in the upcoming year.
11. Other Business/Announcements
Commissioners asked about the status of the Recreation Coordinator position. City Administrator
Martens informed them that no action had been taken yet and it would be added to the next
agenda.
12. Commissioner Liaison Calendar
Commissioners reviewed the calendar.
13. Adjournment
Motion: Made by Krueger, seconded by Meister, to adjourn the meeting at 8:17 pm.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 7:0)
Submitted by
Brad Martens City Administrator
8a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: October 17, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Park Planning Discussion – Northeast Corcoran
______________________________________________________________________
On September 28th the City Council reviewed a sketch plan for a proposed development
in northeast Corcoran in an area that includes high quality natural resources and future
parks in the comprehensive plan. It is requested that the Parks and T rails Commission
discuss this area to provide direction to the applicant on the vision for parks and natural
resources.
Specific questions include priorities for the high quality natural resources and the need
for three types of parks (open space, community, and neighborhood) in this region. The
parks plan and sketch plan are attached to this report.
Attachment:
1. Parks and Trails Plan
2. Sketch Plan
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8b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: October 17, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Use of Park Dedication Funds for Off-road Trails
______________________________________________________________________
At the October 12th City Council meeting staff was directed to proceed with a feasibility
study to pave Willow Drive and Larkin Road from the Medina border to County Road
116. The preferred overall design includes an off -road trail which is estimated to cost
$950,000. It is requested that the Parks and Trails Commission discuss the importance
of the trail and provide a recommendation to the Council on how much Park Dedication
to allocate to the project. Council discussed a possible initial contribution of $400,000-
$500,000 with a future allocation to cover paving costs as additional funds come
available.
Estimated costs of trail:
Right-of-way acquisition: $200,000
Base work: $507,600
Paving: $242,400
The current balance of the Park Dedication Fund is approximately $669,000.
Attachment:
None
8c.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: October 17, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Recreation Coordinator Job Description and Duties
______________________________________________________________________
Staff is in the process of drafting the job description for the updated Recreation
Coordinator Position. It is requested that the Parks and Trails Commission review the
proposed items below and provide staff direction.
Overview:
At the recommendation of the Parks and Trails Commission, the 2018 budget includes
funds for a year-round part-time Recreation Coordinator position to work 20 hours per
week. Staff envisions posting the position after the final budget is approved in
December.
Job Duties:
Begin the transition of taking over Corcoran Athletic Association duties
Begin the transition to take over Corcoran Soccer Association duties
Co-chair Night to Unite event
Coordinate City Country Daze activities
Provide support to the Parks and Trails Commission including attending
meetings
Assist in developing parks policies and park planning
Minimum qualifications:
High School diploma or equivalent and possess a valid driver’s license. Have a flexible
schedule. Be able to read instructions and verbally communicate to the general public.
Effectively communicate pertinent information to the City Administrator, Public Works
Superintendent, and City Hall staff when necessary.
8c.
Desired qualifications:
Education in recreation, parks, and leisure services or related field. Previous experience
supervising recreation activities.
Attachments:
None
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE September 18, 2017
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with
a joint City Council/Commission work session on March 16th followed by a community open house on
April 17th and several commission meetings and Council work sessions. The next Council work
session is scheduled for September 21st. The next public event is an open house tentatively scheduled
for January 2018.
2.Gmach Farms Subdivision 1 Preliminary Plat, Final Plat and Variance (city file 17-017). George
Gmach has submitted an application for approval of a subdivision with four lots. The Preliminary Plat
was scheduled for a public hearing at the August 3rd Planning Commission meeting and City Council
approved on August 24th. The variance was reviewed at the September 7th Planning Commission
meeting and the Council will consider the variance and final plat at the September 28th meeting.
3.Solar Garden Moratorium (city file 17-018). The City Council adopted a moratorium on community
solar gardens at the May 25th City Council meeting and directed staff to proceed with an ordinance
amendment. The Public Hearing was held at the September 7th Planning Commission meeting and
the City Council is expected to take action on September 28th.
4.Mayers Ag Preserve (city file 17-019). Staff has received an application from Ernie Mayers for six
properties near Larkin Road to be entered into the Agricultural Preserve program. The item is
scheduled for consideration at the September 28th City Council meeting.
5.CHOL/IUP for Good Dogs MN at 10220 Trail Haven Road (PID 03-119-23-33-0001) (city file 17-
021). Staff has received an application for a Conditional Home Occupation License (CHOL) for a dog
kennel, which is processed as an Interim Use Permit (IUP). The item was reviewed at a public hearing
at the September 7th Planning Commission meeting and Council action is expected on September
28th.
6.Hennepin County weather station on Rush Creek Meadows City Park east of Cain Road (PID 11-
119-23-22-0003) (City file 17-024). City staff has been discussing a possible County weather station
on this property, but a formal application has not yet been submitted.
7.Hales Corner 2nd Addition Preliminary Plat, Final Plat, Variance and Vacation at 6470 and 6450
Pioneer Trail (PID 32-119-23-32-0012 and 32-119-23-32-0013) (city file 17-025). Kenny
Doboszenski has requested approval of the preliminary plat and final plat to adjust the lot line between
the two properties. A variance is required because neither property meets the minimum lot size
standards in the UR zoning district. A vacation is required for the drainage and utility easements along
the existing lot line to be moved. The item is scheduled for a public hearing at the October 5th
Planning Commission meeting and Council action is expected on October 26th.
Agenda Item 9a.
MEMORANDUM 2
8. Bass Lake Estates Comprehensive Plan Amendment, Rezoning, Preliminary PUD Development
Plan and Preliminary Plat at 19235 and 19219 CR 10 (PID 2511923440002 and 2511923440003)
(City file 17-026). The applicant is requesting approval for a mixed-use development with self-storage
building on the northeast 5 acres and single family homes on the remainder of the site. The item is
scheduled for review by the Parks Commission on September 19th, a public hearing at the October 5th
Planning Commission meeting and Council action is expected on October 26th.
9. Hoppe Lot Consolidation and Easement Vacation at 9815 Rush Creek Blvd. (PID 08-119-23-23-
0015 & 08-119-23-23-0014) (city file no. 17-027). The applicant is combining two lots and vacating
the easement along the existing lot line. The City Council is expected to take action on September
28th.
10. Red Barn Pet Retreat CHOL/Interim Use Permit amendment at 19520 Stieg Road (PID 01-119-23-
31-0002) (city file no. 17-028) The applicant received approval of a CHOL/IUP last year and is now
requested an amendment to the approval. Based on the initial information provided by the applicant,
staff suggested that the proposed changes were minor and could be approved by the City Council at
the September 28th meeting. However, if the City Cou ncil finds that the changes are significant, they
should direct staff to schedule a public hearing at the November 2nd Planning Commission meeting for
action at the November 20th Council meeting.
11. Pulte Homes of Minnesota LLC request for sketch plan review of “Encore” at 9975 CR 101 (PID
12-119-23-12-0001) (city file 17-029). Pulte has submitted a sketch plan review for a residential
development on this property. The item is scheduled for City Council review at the September 28th
meeting.
Also, there are several projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting when
more information is available on the Loretto sewer project.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released, but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding
issues and future expansion plans on the property.
3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel
property at 20400 County Road 10 (City file 14-027). The City Council approved the request on
December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD
development plan. Peachtree Partners did not buy the property, but a different developer could still
proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to
extend the approvals for an additional year. Staff recommended that this request be reviewed by the
City Council, but adequate time was not provided to place this on a Council agenda prior to expiration.
Staff administratively approved an extension until February 28, 2017 so that this request for extension
could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council
approved a one year extension.
4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an
application for approval of a building addition, which required a conditional use permit, interim use
permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th
Planning Commission meeting and was approved by the City Council on June 25th. The required
landscaping will be finalized and constructed after the downtown infrastructure project is completed.
The City will release the remaining escrow when the planting is completed.
MEMORANDUM 3
5. “Strehler Estates” Final Plat (PID 17-119-23-32-0004) (city file no. 16-001). The applicant
submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to
allow a private drive for property at 22900 Strehler Road. The City Council approved both items on
October 8th. The final plat was approved by the City Council at the January 28th meeting. A stop work
order was issued as the developer began construction of the private drive in advance of filing the plat.
The applicant is working to address the conditions of approval and then will record the final plat at
Hennepin County.
6. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance
amendment allowing private drives in the Rural Residential district, subject to certain conditions.
However, after adoption the City Council directed staff to revisit this issue and consider an ordinance
amendment to eliminate the requirement that private drives off paved roads must be paved. The City
Council approved the amendment on May 26th. The Council also identified additional issues that
should be reviewed and discussed at a future date.
7. Motley Lot Line Adjustment and Variance for Existing Oversized Accessory Building at 6620
Pioneer Trail (PID 31-119-23-14-0010 and 31-119-23-11-0003) (city file 17-014). Steve and
Stephanie Motley have request approval of a lot line adjustment and variance. The item was reviewed
by the Planning Commission on August 3rd and City approved on August 24th.
8. Bass Lake Estates PUD Sketch Plan at 19219 & 19235 County Road 10 (PID 25-119-23-44-0003
and 25-119-23-44-0002) (City File 17-015). An applicant for sketch plan has been submitted by E&R
Investments, LLC for a mixed-use project of self-storage and detached villas on the 35-acre site. The
sketch plan was reviewed by the Council at their June 22nd meeting.
9. Gmach Lot Consolidation (city file 17-020). Staff received an application for a lot consolidation to
consolidate Outlot A that would be created with the “Gmach Farms Subdivision 1” to be combined with
the existing home on 22600 Oakdale Drive. The application was withdrawn by the applicant and will
be addressed as part of the plat.
10. Bass Lake Crossing First Addition Final Plat (city file 17-022). MI Homes has submitted a PUD
Final Plan and Final Plat for phase 1 of the subdivision. The application was reviewed by the Planning
Commission on September 7th and the City Council approved at the September 14th meeting.
11. Bass Lake Crossing Lot Line Adjustment (city file 17-023). MI Homes has submitted lot line
adjustment for the common lot line between their property and the property to the east to
accommodate the new public street from County Road 10. This item was administratively approved
contingent upon approval of the final plat.
9b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: October 17, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Ravinia Neighborhood Park Planning Recap
______________________________________________________________________
Prior to the Parks and Trails Commission meeting, a neighborhood park planning
meeting will take place at 5:30 pm at the Ravinia Amenity Center. Staff will provide an
update from that meeting.
Attachment:
None
10a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: October 17, 2017
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
______________________________________________________________________
The Parks and Trails Commission last met on September 19, 2017. The following is a
recap of some of the items discussed at City Council meetings since that time. A full
recap can be found by reviewing the approved City Council minutes on the website
September 28, 2017 Council Meeting
Ravinia Neighborhood Park Meeting
o Informed the Council of a neighborhood park planning meeting scheduled
for 5:30 pm on October 17th at the Ravinia amenity center
Hoppe Lot Consolidation and Vacation for 9815 Rush Creek Blvd.
o Approved the lot consolidation and easement vacation as presented
Variance and Final Plat for Gmach Farm Subdivision on property at 22525
County Road 117
o Approved the variance to allow two lots to be constructed
Zoning Ordinance text amendment to prohibit Community S olar Gardens
o Approved the ordinance amendment
Interim Use Permit/Conditional Home Occupation License for Good Dogs MN at
10220 Trail Haven Road
o Approved the items as presented to allow the operation of the dog training
business
Conditional Home Occupation License/Interim Use Permit for Red Barn Pet
Retreat
o Approved the amendment to the
PUD Sketch Plan for “Encore” a 208 home development from Pulte Homes of
Minnesota, LLC at 9975 County Road 101
10a.
o Reviewed an updated sketch plan for a proposed 250 home de velopment;
Council provided comments and shared areas they would like to see
improvements; authorized staff to initiate a sanitary sewer feasibility study
at the cost of the applicant
Sign Ordinance Discussion
o Directed staff to bring back options to increase the allowed percentage of
the dynamic portion on signs
Temporary Part-time Office Assistant
o Authorized staff to hire a temporary part-time office assistant
Rockford School District Lease Agreement – 2018
o Authorized staff to work with the Rockford School District to extend the
lease term through 2018
Hennepin County Youth Sports Grant
o Directed staff to apply for grant funding for irrigation and a side -by-side
maintenance vehicle
Police Department Patch and Badge Update
o Directed staff to proceed with obtaining samples as presented
October 12, 2017 Council Meeting
Feasibility Study for Paving Gravel Collector Roads
o Directed staff to finalize a feasibility study to pave Willow Drive and Larkin
Road with a finance plan to bond no more than $500,000
Financial Guidelines Update
o Adopted the revised Financial Management Guidelines with an
amendment to language regarding utility billing
Draft Local Water Supply Plan
o Approved the draft Local Water Supply Plan as presented
Social Media Policy and Implementation
o Adopted the Social Media Policy as presented and authorized staff to
implement the social media plan
Attachments:
None
10d.
September 12, 2017
Date
Park
Dedication
Memorial Park
Maintenance
Combined
Fund Balance
415-10100 415-10102
09/16 Beginning Balance 364,189.75 9,097.68 373,287.43
09/16 Millow Electric (3,885.00)
09/16 Interest Earned 0.17 1.15
09/16 3rd Qtr Interest Allocation 40.13
10/16 Interest Earned 0.18
11/16 Garden Gate (210.00)
11/16 Park Place Storage 16-027 55,875.00
11/16 Interest Earned 0.16
12/16 Park Dedication Fees 11,910.00
12/16 Interest Earned 0.28 1.14
12/16 4th Qtr Interest Allocation 405.70
01/17 Interest Earned 0.37
02/17 Interest Earned 0.27
03/17 Wenck - Ravinia Park Design (769.40)
03/17 Lennar - Ravinia 8th Addition 79,400.00
03/17 Interest Earned 0.21 1.12
03/17 1st Qtr Interest Allocation 283.29
04/17 Garden Gate (180.00)
04/17 Wenck - Ravinia Park Design (238.50)
04/17 Interest Earned 0.17
05/17 Wenck - Ravinia Park Design (23.60)
05/17 Interest Earned 0.13
06/17 Wenck - Ravinia Park Design (275.40)
06/17 Interest Earned 0.18 1.14
06/17 2nd Qtr Interest Allocation 120.83
07/17 Wenck - Ravinia Park Design (610.40)
07/17 Interest Earned 0.21
08/17 Kevin Dale - Press Box Supplies (272.78)
08/17 Kevin Dale - Press Box Supplies (2,799.30)
08/17
MN Twins Community Fund - 2016
Hennepin Co. Grant 15,000.00
08/17 Interest Earned 0.20
09/17 Morris Excavating - 4" Tile Install (6,407.50)
09/17 Wenck - Ravinia Park Design (57.50)
ENDING BALANCE 511,497.85 9,102.23 520,600.08
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS