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CITY OF CORCORAN
City Council Meeting Minutes
June 22, 2017 - 7:00pm
The Corcoran City Council met on June 22, 2017 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor LaFave.
Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety
Gottschalk, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order/ Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted Judy Strehler was in attendance from the Parks Commission
instead of Chad Robran. City Administrator Martens noted the removal of Item 11a. Westside Tire
Driveway Request after speaking with the property owner. City Administrator Martens noted the
addition of 11e. Appraisal Authorization.
MOTION: made by Keefe, seconded by Dejewski to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
4. Open Forum
Greg Hoglund, 19220 Hackamore Road, addressed the Council regarding water issues with the
Lennar development.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of the June 8, 2017 Council Meeting
b. Petition on Comprehensive Plan
c. Off -Site Gambling — Corcoran Country Daze
Councilor Dejewski asked that Item 6d. be considered separately.
MOTION: made by LaFave, seconded by Keefe to approve the consent agenda consisting of Items
6a. and 6c.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Council inquired about the number of properties on Willow Drive /Larkin Road. City Administrator
Martens noted he would have that information available at the upcoming 2040 Comprehensive Plan
Work Session in July.
MOTION: made by Dejewski, seconded by LaFave to approve Item 6b.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Bottema, seconded by Keefe to approve escrow claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
8.
9.
b. All Other Financial Claims
MOTION: made by Keefe, seconded by LaFave to approve all other claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Staff Reports I Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Theis and Parks and Trails Commissioner Strehler
were in attendance.
b. Planning Project Update
The report was received.
c. Code Compliance Report
The report was received. Council discussed code compliance and moving the process forward. City
Administrator Martens noted the report only lists a portion of compliance issues.
Planning Business
a. Interim Use Permit for Community Solar Garden at 23850 County Road 50 (PID 30- 119 -23-
32 -0003) (City File — 17-007)
City Planner Lindahl presented the report noting additional landscaping has been added to the site
plan and the appraisal report indicated no discernable impact on market value for the neighboring
properties for this project. City Planner Lindahl noted the decommissioning plan has been reviewed
and staff recommends increasing the performance bond or letter of credit to $558,820.32 to include
landfill costs.
Cecilia Kavanagh, 7195 Queen Street, Greenfield, MN, addressed the Council noting she is the
property owner of the project. Ms. Kavanagh noted the solar company has met the requirements of
the ordinance and she has the right to sell the property for community solar gardens as it's been
allowed in Corcoran.
Jon Eliason, 4930 Rebecca Park Trail, Greenfield, MN, addressed the Council regarding the
diminished value of the neighboring properties.
Councilor Bottema provided a presentation related to decommissioning noting concerns with the
decommissioning plan specifically related to bankruptcy and recycling materials. Council discussed
the viability of the decommissioning numbers presented. City Planner Lindahl noted the
decommissioning plan had been reviewed with the City Engineer. Council discussed the
decommissioning and the appraisal.
MOTION: by LaFave, second by Keefe to adopt Resolution 2017-22 Approving an Interim Use
Permit for "SEV MN 2, LLC" for a Community Solar Garden at 23850 County Road 50.
Council discussed landscaping and inviting the surrounding property owners to be involved. Council
discussed communication on solar and barbed wire fencing.
MOTION AMENDMENT: by LaFave and affirmed by Keefe to amend the original motion to modify
the language of Resolution 2017-22 on condition 9f. to state, 'provide a fence detail of the proposed
fencing without barbed wire of the project for review and approval by the City.'
Voting Aye: Thomas, Dejewski, Keefe, and LaFave Nay: Bottema
(Motion carried 4:1)
b. Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Preliminary PUD for
"Bass Lake Crossing" a Residential Development at County Road 10 and Larkin Road (PID
25-119-23-13-0002) 25-119-23-13-0003) (City File 17-012)
City Planner Lindahl presented the report noting the Parks and Trails Commission recommended
the off road trail option and noted that 60 foot right-of-way was dedicated with one sidewalk. Council
discussed the size of right-of-way and sidewalks. John Rask, M/I Homes addressed the Council
noting 60 foot right-of way is proposed and noted they have completed projects with two sidewalks
and no sidewalks. Council discussed sidewalks. Council discussed safety concerns at County Road
10 and Larkin Road intersection and a County Trail along County Road 10. City Planner Lindahl
noted the PUD flexibility requested was for minimum lot area, minimum lot width, and setbacks.
Council discussed PUD flexibility and County Road 10 realignment. City Administrator Martens
noted sight lines will be improved with this project which is an off-site improvement. City
Administrator Martens noted the applicant would look at developing the small parcel south of
County Road 10 when County Road 10 is realigned. Council discussed realignment. City
Administrator Martens noted staff will be meeting with Hennepin County regarding county road trails
and staff is comfortable with five-foot side yard setbacks. Council discussed lot sizes, additional
landscaping, the project being the entrance to Corcoran, and the cost savings in smaller lot sizes.
John Rask, Ml Homes, noted the buyers for the project are looking for smaller lot sizes with nicer
features. Council discussed different standards within the project and setbacks. Director of Public
Safety Gottschalk noted staff discussed the five-foot side yard setbacks with the Fire Chiefs and
they are comfortable with the five-foot side yard setbacks as a minimum standard. Council
discussed side yard set backs and improvements to County Road 10. City Administrator Martens
noted this project would not participate in off-site costs for the County Road improvements, however
once a feasibility study is completed for the County Road 10/Larkin Road realignment, should there
be a new project, it would contribute off-site costs for the road improvement project. City Planner
Lindahl noted as part of the project the City is requiring the applicant to pay for the required turn
lanes and dedicate additional right of way for the County Road 10/Larkin Road realignment. Council
discussed the County Road 10/Larkin Road realignment and the rear elevations. John Rask, Ml
Homes, noted additional architecture must be added for homes whose rear elevation abut a public
street and the density was appropriate to border the downtown. John Rask, Ml Homes, noted the
entrance is proposed to be landscaped, some units of them have basements, and 50-foot lots are
intermixed with 60-foot lots.
MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2017-26 Approving a
Comprehensive Plan Amendment for Property Located at County Road 10 and Maple Hill Road.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
MOTION: made by Dejewski, seconded by Keefe to adopt Ordinance 2017-353 Amending Title X of
the City Code to Classify Certain Land Located at County Road 10 and Maple Hill Road.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2017-27 Approving
Findings of Fact for Rezoning for Property Located at County Road 10 and Maple Hill Road.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2017 -28 Approving
Preliminary Planned Unit Development Plan for "Bass Lake Crossing for Ml Homes of Minneapolis
LLC on 51.26 Acre Site at County Road 10 and Maple Hill Road with the addition of a condition to
have sidewalks on both sides of the public streets.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2017-29 Approving
Preliminary Plat for "Bass Lake Crossing for Ml Homes of Minneapolis LLC on 51.26 Acre Site at
County Road 10 and Maple Hill Road
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
c. Sketch Plan — Bass Lake Estates
City Planner Lindahl presented the report noting the proposal has varied lot sizes with villa style
homes and one estate lot. City Planner Lindahl noted the housing product is similar to Bass Lake
Crossing, however with some smaller lots and more garage fagade. Greg Hayes, Ebert
Construction, noted they brought forward a similar project a few years ago and want feedback from
Council before moving forward. Council discussed self-storage, working with the Lions on Lions
Park, the off-road trail, and homeowners associations. John Rask, MI Homes, noted the
Homeowners Association would likely be separate from Bass Lake Crossing, the demographic for
this product are still seniors or divorcees, and the price point is lower for this product. Council
discussed the school district and the price point in wanting younger families and seniors to have
options. Council discussed architecture on the self-storage, traffic concerns, playground access, or
an addition of a small playground. Council discussed a pedestrian crossing at County Road 10 and
access to the development with school buses.
d. City of Medina Comprehensive Plan Review
City Planner Lindahl presented the report noting staff reviewed Medina's 2040 Comprehensive Plan
and outlined elements within the plan that could affect Corcoran's planning. Council discussed the
Municipal Utility Service Area connections and street classifications.
MOTION: made by LaFave, seconded by Bottema to authorize the Mayor and City Administrator to
sign and send the attached letter to the City of Medina.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. Westside Tire Driveway Request
This request was removed from the agenda.
b. Petition for Removal of Dust Control Program — Lily Pond Lane
City Administrator Martens presented the report noting the staff recommendation includes an option
for the City to reinstate the road back into the dust control program should it deem it necessary.
Council discussed the request and if there were concerns by Public Works Superintendent Meister.
MOTION: made by Keefe, seconded by Bottema to accept the petition and direct staff to remove
Lily Pond Lane from future dust control programs, unless included again at the direction of the City
Council.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
c. Addressing Specific Crime/Drug Issues to Retain a Safe Atmosphere Action Plan
Director of Public Safety Gottschalk presented the report noting the task force reviewed community
issues and is researching options for solving the issues. Council discussed the DARE program,
providing information in the newsletter and how addressing problems such as code enforcement
may assist in solving the issue.
d. Table Top Emergency Management Exercise Discussion
Director of Public Safety Gottschalk presented the report noting a practical exercise would provide
an opportunity for Council and staff to review their roles in an emergency situation. Council
discussed having an overview of the incident command structure, holding similar exercises every
other year and opening up the exercise to other communities. Per consensus, Council directed staff
to schedule and plan an emergency management tabletop exercise in the first quarter of 2018.
e. Speed Study Request — County Road 50
City Administrator Martens presented the report noting a Resolution is required to move the speed
study forward.
MOTION: made by Dejewski, seconded by LaFave to adopt Resolution 2017-30 Requesting a
Speed Study by Hennepin County and MNDOT on County Road 50.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
f. Appraisal Authorization
City Administrator Martens presented the report noting to move forward with the Willow Drive /Larkin
Road feasibility study a letter of benefit needs to be obtained and the estimated cost impact would
be approximately $3,000.00 based on the last benefit letter received.
MOTION: made by Bottema, seconded by Keefe to authorize the City Administrator to execute an
agreement with a licensed appraiser to obtain a letter of benefit or similar for the Willow
Drive /Larking Road Feasibility Study.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
12.2017 Council Schedule
City Administrator Martens reviewed the upcoming schedule and noted the July Parks and Trails
Commission meeting is cancelled.
13. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
14. Adjournment
MOTION: made by Keefe, seconded by Dejewski to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Meeting adjourned at 10:01 pm.
Je§sica Beise a City Clerk/Administrative Services Coordinator