The URL can be used to link to this page

Home My WebLink About2017-06-08 Council Minutesy $•j4 r .q 1 ^� iiMili Iy - CITY OF CORCORAN City Council Meeting Minutes June 8, 2017 - 7:00pm The Corcoran City Council met on June 8, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7 :00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted the addition of three claims, Item 11 f. Conditional Offer Public Works Director, and Item 12. Closed Session. MOTION: made by LaFave, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4. Open Forum Ken Kluck, 21800 County Road 50, addressed the Council thanking staff for their support and promotion of the Corcoran Lions Blood Drive on Thursday June 27, 2017. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of the May 18, 2017 Council Work Session b. Draft Minutes of the May 25, 2017 Council Meeting c. Liquor and Tobacco Licenses d. Resolution 2017 -25 - Accepting the Northwest Area Jaycees Donations Mayor Thomas asked that Item 6d. be considered separately. MOTION: made by Keefe, seconded by Dejewski to approve the consent agenda consisting of Items 6a., 6b., and 6c. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Mayor Thomas read aloud Resolution 2017 -25 and thanked the Jaycees for their donations. Councilor LaFave noted that the Jaycees and Lions were accepting members for the organizations. MOTION: made by LaFave, seconded by Keefe to approve Item 6d. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5 :0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. All Other Financial Claims City Clerk/Administrative Services Coordinator explained the additional claims. City Administrator Martens noted the statutory time period for paying claims and that Public Works Superintendent Meister has been testing salt for moisture and saved approximately $1,500. MOTION: made by Keefe, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commission Chair Jacobs and Parks and Trails Commission Chair Anderson were in attendance and invited each chair to provide an update to the Council. Planning Commission Chair Jacobs reported the Commission has received a lot of public comment lately. Parks and Trails Commission Chair Anderson reported the Commission has been working on the Ravinia neighborhood park. 9. Planning Business No planning business was presented. 10. Unfinished Business a. Action Steps to Retain and Attract Business Councilor Bottema presented a report on Economic Development Authorities. City Administrator Martens presented the report outlining the possible action steps. Council discussed meetings with businesses, Tax Increment Financing, and Chamber of Commerce meetings. Council discussed hosting a work session or presentation regarding Tax Increment Financing. Council discussed waiting on creating a branding effort. Council discussed budgeting for an Economic Development Authority. Per consensus, Council directed staff to present survey questions for meeting with businesses at a future meeting and host meetings with business owners. Council further directed staff to arrange presentations on Tax Increment Financing and the Chamber of Commerce at a future meeting and obtain an opinion from the attorney on Chamber of Commerce membership. 11. New Business a. Paving Recommendation — Gravel Collector Road Kevin Gerads, 21600 Cates Longhorn Road, addressed the Council regarding the paving of roads. Mr. Gerads spoke in favor of paving roads and expressed support for paving Willow Drive/Larkin Road. City Administrator Martens presented the report noting the staff recommendation for Trail Haven Road between County Road 117 and County Road 10 and that Willow Drive/Larkin Road would be the next road recommended for paving. Council discussed the costs of paving both Trail Haven Road and Willow Drive/Larkin Road. Council discussed the Willow Drive/Larkin Road paving project having been previously discussed as a project, safety concerns, and traffic counts. Council discussed Trail Haven Road and the impact of Willow Drive/Larkin Road paving on the future realignment of County Road 50. Council discussed obtaining new traffic counts and paving Trail Haven from County Road 10 to County Road 50. City Administrator Martens noted paving Trail Haven Road would add 15 building rights to current properties along that road and paving Willow Drive/Larkin Road would add 24 building rights to current properties along that road. City Administrator Martens noted the 2015 cost estimate was $3.5 million to pave Willow Drive/Larkin Road and $2.6 million to pave Trail Haven Road. City Administrator Martens noted if a road was selected, a feasibility study would be completed, right of way acquisition could be started in 2017 with bidding for the project in January of 2018. Council discussed public participation, traffic counts, and number of businesses along Trail Haven Road and Willow Drive/Larkin Road. Council discussed the cost of feasibility studies and community engagement. MOTION: made by Keefe, seconded by Bottema to authorize staff to initiate a feasibility study for the paving of Willow Drive/Larkin Road. Council discussed a communication plan and obtaining additional information on the costs of paving Willow Drive/Larkin Road. Voting Aye: Bottema, Keefe, and LaFave Nay: Thomas and Dejewski (Motion carried 3:2) City Administrator Martens noted staff would be include in the next newsletter that Council has approved a feasibility study for Willow Drive/Larkin Road. b. Action Steps to Increase Communication City Clerk/Administrative Services Coordinator Beise presented the report recommending social media, a website update, and a cell phone alert system. Council discussed social media, website update, public notice notification area, cell phone alert systems, website traffic counts, flag banners, and a dynamic sign. Per consensus, Council directed staff to bring back an action plan including implementing social media, increasing the notification requirements for public hearing notices, and cell phone alert systems. c. 2018 Budget Timeline and Council Direction City Administrator Martens presented the report outlining the proposed assumptions and timeline. Council discussed funding for an Economic Development Authority, a TIF District, increased dust control, additional code enforcement, investigations, resident service terminal, County Road 10 realignment planning, paving fund, and an emergency phone alert system. Staff received feedback which will be incorporated into the first draft of the 2018 budget. d. Water Connection Project City Administrator Martens presented the report noting the location of the connection and that it creates redundancy in the system. MOTION: by Bottema, second by Dejewski to approve the quote from Northwest Asphalt, Inc. in the amount of $25,842.25 and direct staff to proceed with the project. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) e. Public Works Director Conditional Offer City Administrator Martens presented the report and outlined the timeline and process. City Administrator Martens noted the interview panel unanimously supported Kevin Mattson as the candidate. Council clarified the wages and cost of living increases. Council discussed the candidate's qualifications and experience. MOTION: by Keefe, second by Bottema to approve the conditional offer for Kevin Mattson for the Public Works Director position as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 12. Closed Session a. Consider an Offer for the Purchase of Real Estate — Easement Acquisition for the Downtown Utility and Street Improvement Project Mayor Thomas stated: "The City Council is going into closed session to consider an offer for the purchase of real estate. Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter-offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following two properties are the subject of the closed meeting: 20045 County Road 10; PI D 26-119-23-11-0005 Unassigned property; PID 26-119-23-11-0006; south of 20101 County Road 50." Mayor Thomas recessed the regular meeting at 8:57pm. Mayor Thomas reconvened the regular meeting at 9:08pm. Mayor Thomas stated: "In the closed session the City Council discussed an offer for the purchase of real estate; and a recommended purchase agreement was reviewed." City Administrator Martens noted a purchase agreement and agreement to cancel special assessments was in front of Council and placed in the house agenda packet. MOTION: by Keefe, second by LaFave to approve the purchase agreement for the properties identified by parcel identification numbers 26- 119 -23 -11 -0005 and 26- 119 -23 -11 -0006 and agreement to cancel special assessments for the properties identified by parcel identification numbers 26- 119 -23 -12 -0001, 26- 119 -23 -11 -0009, and 26- 119 -23 -11 -0008. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 13. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by Keefe, seconded by Bottema to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 9:11 pm. J Isica Beise —City Clerk/Administrative Services Coordinator