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Home My WebLink About2017-04-13 Council Minutes`I" Y CITY OF CORCORAN City Council Meeting Minutes April 13, 2017 - 7:00pm The Corcoran City Council met on April 13, 2017 at City Hall in Corcoran, Minnesota. Present were Councilor LaFave, Councilor Bottema, and Councilor Dejewski. Mayor Thomas and Councilor Keefe were excused. Also present were City Administrator Martens, City Clerk /Administrative Services Coordinator Beise, and Director of Public Safety Gottschalk. 1. Call to Order/ Roll Call Councilor LaFave called the meeting to order at 7 :00 pm. 2. Pledge of Allegiance Councilor LaFave invited all in attendance to rise and join in the Pledge of Allegiance. City Administrator Martens noted Mayor Thomas and Councilor Keefe the appointed Acting Mayor were excused. MOTION: made by Dejewski, seconded by Bottema to appoint Councilor LaFave as Acting Mayor for the April 13, 2017 meeting. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) 3. Agenda Approval City Administrator Martens noted the removal of Item 6a.Year of Service Recognition for Jesse Olson which will be placed on a future agenda as Officer Olson was unable to attend. City Administrator Martens noted the two additional claims were added. City Administrator Martens noted the addition of a Special Event Request — Stanchion and with the requestor in the audience moving the request to 11 a. City Administrator Martens noted the additions of Item 11 e. Awarding Asphalt and Seal Coat Contracts and Item 11f. Joint Powers Agreement — St. Cloud State University. MOTION: made by Dejewski, seconded by Bottema to approve the agenda as amended. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) 4. Presentations a. Years of Service Recognition — Duane Hochstetler Acting Mayor LaFave thanked Officer Hochsettler for his service and presented him with his ten years of service award. b. Annual Fire Reports i. Loretto Fire Department Loretto Fire Chief Jeff Leuer presented the Loretto Fire Department report noting that in 2016 there were 56 calls for service in Corcoran which resulted in 856 staff hours in Corcoran. Fire Chief Leuer noted that nine members are from Corcoran. Fire Chief Leuer noted the addition of a new pumper truck and the use of Lexipol policies. Councilors asked about the comparison of fire calls to previous years. Fire Chief Leuer noted they were similar to previous years. ii. Hanover Fire Department Hanover Fire Chief Dave Malewicki presented the report noting the new fire equipment includes two rangers, a pumper truck and rescue truck. Fire Chief Malewicki noted three new members joined the department one of which is a female. Fire Chief Malewicki noted forty of the two hundred services calls were from Corcoran. Council inquired about public awareness items. Chief Malewicki noted reminders to change batteries on detectors. iii. Rogers Fire Department Rogers Fire Chief Brad Feist presented the Rogers Fire Department report noting Corcoran had 82 calls for service in 2016. Fire Chief Feist noted the iPad project and the new ATV grass rig. Council inquired about public awareness items. Chief Feist noted information on weather sirens, burn permits, fire prevention and hydrants. 5. Open Forum No persons were present for open forum. 6. Consent Agenda a. Draft Minutes of the March 16, 2017 Joint Council and Commission Work Session b. Draft Minutes of the March 23, 2017 Council Meeting c. Part-time/Seasonal Wage Scale Amendment d. Lien Release Request MOTION: made by Bottema, seconded by Dejewski to approve the consent agenda as presented. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Dejewski to approve escrow claims as presented. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) b. All Other Financial Claims MOTION: made by Bottema, seconded by Dejewski to approve all other claims with the additional claims. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Acting Mayor LaFave noted Planning Commissioner Schultz in attendance. 9. Planning Business No planning business was heard. 10. Unfinished Business a. Assessment Policy Approval City Administrator Martens presented the report the noting two proposed changes one to green acres related to deferred assessments on homesteaded and undeveloped land and second a proposed change from Councilor Dejewski related to the assessment amount for reconstruction and rehabilitation. Councilor Dejewski described his proposed change to 90 percent of the low value benefit rather than 90 percent of the median value benefit. Councilors inquired about different values. City Administrator Martens noted that the City could get two separate letters of benefit for high value homes and for lower value homes however he didn't envision the City doing that at this time. Council discussed the proposed changes. MOTION: made by Dejewski, seconded by Bottema to adopt Resolution 2017-11 Approving Special Assessment Police and Procedures with City Attorney's changes and the amendment proposed by Councilor Dejewski. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) 11. New Business a. Special Event Request — Stanchion Bar Kristy Monnens, Stanchion Bar, 20037 County Road 10, addressed the Council regarding the proposed special event with up to 200 hundred persons in a tent outside. City Clerk/Administrative Service Coordinator Beise presented the report noting a liquor license amendment, noise ordinance would be required and staff will be reviewing a policy in the coming months. Director of Public Safety Gottschalk noted the noise ordinance experience with events typically ending at 12am. Council discussed parking, the noise ordinance, and wanting to see the event be successful as this may affect policies in the future. Director of Public Safety Gottschalk noted a Police Department would require at least one staff member to be in attendance. MOTION: made by Dejewski, seconded by Bottema to approve a temporary liquor license amendment for the Stanchion Bar beginning June 3rd until 2:00am on June 4th contingent on ensuring coverage with the Police Department; approve a noise ordinance exemption for the Stanchion beginning June 3rd until 12:00am on June 4th. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) b. Corcoran Southeast District Market Analysis City Administrator Martens noted that the City received a matching grant for the study. City Administrator Martens introduced Mary Bujold to present the downtown district commercial analysis which was provided in the packet. Council discussed the market area and analysis. Council accepted the report. c. Address Specific Crime/Drug Issues to Retain Safe Atmosphere Director of Public Safety Gottschalk presented the report requesting two members to serve on the project committee to address specific crime/drug issues to retain safe atmosphere. Councilor Dejewski expressed interest in serving on the committee. City Administrator Martens noted that Mayor Thomas expressed interest to serve on the committee. MOTION: made by Dejewkski, seconded by Bottema to appoint Councilor Dejewski and Mayor Thomas to the project committee to address specific crime/drug issues to retain safe atmosphere. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) d. Extension to Roehlke Purchase Agreement City Administrator Martens presented the report noting an extension proposal to the purchase agreement was received. Council discussed the extension. MOTION: made by Bottema seconded by Dejewski to table the item until the April 27th, 2017 City Council meeting. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) e. Awarding Asphalt and Seal Coat Contracts City Administrator Martens presented the report noting that the bids came back favorably that the City would be able to complete the Jackie Lane neighborhood overlay and the City Hall Parking Lot. Council inquired about the bidding process. City Clerk/Administrative Service Coordinator Beise noted that previous bidders were sent the bidding materials and the invitation to bid was in the paper. MOTION: made by Dejewski, seconded by Bottema to approve Resolution 2017-15 Award Asphalt Contracts and Resolutions 2017-16 Awarding Seal Coat Contract. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) f. Joint Powers Agreement — St. Cloud State University Director of Public Safety Gottschalk noted that staff was able to negotiate a sale of squad car for more than was budgeted in the capital improvement plan and included as an additional credit for classes. MOTION: made by Bottema seconded by Dejewski to approve a joint powers agreement with St. Cloud State University for the sale of a squad car. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3 :0) 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. City Administrator Martens provided an overview of the Comprehensive Plan Open House. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. Councilors LaFave and Dejewski will be switching Parks and Trails Commission Liaison meeting dates for May and June. 14. Adjournment MOTION: made by Dejewski, seconded by Bottema to adjourn. Voting Aye: LaFave, Bottema, and Dejewski (Motion carried 3:0) Meeting adjourned at 8:55pm. 4v�mrl -W !=--" A�� I 1z %-I& Y J sica Beise —City Clerk/Administrative Services Coordinator