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2017-08-10 Council Agenda Packet
CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda August 10, 2017 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Introduction of Public Works Director – Kevin Mattson 6. Consent Agenda a. Draft Minutes of July 27, 2017 Council Meeting* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Code Enforcement Update – Mike Pritchard* c. 4M Fund - Minnesota Municipal Money Market Fund* 9. Planning Business 10. Unfinished Business 11. New Business a. Willow Drive/Larkin Road Feasibility Study* b. Truck Purchase – Public Works* c. Resolution in Support of Brockton Interchange* d. 2017 Night to Unite Recap* 12. 2017 Council Schedule* 13. Council Liaison Calendar Planning Commission 8/3/17 9/7/17 10/5/17 11/2/17 12/7/17 Dejewski LaFave Keefe Thomas Bottema Parks and Trails Commission 8/15/17 9/19/17 10/17/17 11/21/17 12/19/17 Available Bottema Dejewski LaFave Keefe 14. Adjournment CITY OF CORCORAN City Council Meeting Minutes July 27, 2017 - 7:00pm The Corcoran City Council met on July 27, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted the addition a fee for Car Seat Checks for Item 6b. and Parks and Trails Commissioner Regan was not able to attend the meeting. MOTION: made by Dejewski, seconded by LaFave to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4.Open Forum No persons were present for open forum. 5.Presentations a. TIF Presentation City Administrator Martens introduced Mike Fischer, LHB, Inc., who has experience with assisting in the creation of Tax Increment Financing (TIF) districts. Mr. Fischer presented an overview of TIF including the requirements for redevelopment TIF districts. Council discussed the impact of TIF on schools, the” but for” requirement, benefits of a TIF district, requirements to utilize TIF, and affordable housing TIF districts. Tammy Omdal, Northland Securities, the City’s financial advisor noted the requirements for affordable housing TIF districts. b. I-94 West Chamber of Commerce DJ Hartley, Executive Director, I-94 West Chamber of Commerce, provided an overview of the chamber’s services and how the chamber works with its local communities. Council discussed how to attract businesses. Ms. Hartley noted that the I-94 West Chamber is a non-profit organization with affiliations to for-profit chamber groups, but is independent. 6.Consent Agenda a.Draft Minutes of the July 13, 2017 Council Meeting b.2017 Fee Schedule Update c.Temporary Liquor License – Corcoran Country Daze d.Charitable Gambling License – Rocky Mountain Elk Foundation e.Fundraising and Expending of Funds on Police Events Promoting Police Community Relations f.Liquor License Approval – Stanchion Bar Update MOTION: made by Bottema, seconded by Dejewski to approve the consent agenda. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 6a. 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Keefe, seconded by LaFave to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives; report accepted. b. Planning Project Update; report accepted. c. Code Compliance Report Council discussed having Michael Pritchard, Code Compliance Official, attend an upcoming meeting and provide an update on code enforcement. d. Financial Performance Report; report accepted. 9. Planning Business a. Final PUD Development Plan, Vacation, and Final Plat for U.S. Home Corporation (dba Lennar) for Ravinia 7th Addition (City File 17-013) City Planner Lindahl presented the report outlining the seven additional lots requested since the Planning Commission Review, the vacation of the drainage and utility easement, and park dedication. Mayor Thomas called the public hearing to order for the easement vacation. No persons were present to speak. MOTION: made by Keefe, seconded by Dejewski to close the public hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Council discussed the connection to County Road 116. City Administrator Martens noted that staff is reviewing the plan and conjunction with the western water loop project that is anticipated as a 2018 or 2019 project. Council discussed erosion issues. City Administrator Martens noted the 5th Addition received approval for the road connection and the water flow is being pumped but will be rerouted when the road connection is made. Council discussed the neighbor project impact and the additional seven lots. City Planner Lindahl noted the location of the lots. Council discussed the park and the process. City Administrator Martens outline the park process. MOTION: made by Dejewski, seconded by Bottema to approve Resolution 2017-37 Approving Final PUD Development Plan. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Keefe, seconded by Dejewski to approve Resolution 2017-38 Approving Final Plat and Development Contract. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by LaFave, seconded by Keefe to approve Resolution 2017-39 Drainage and Utility Easement Vacation. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. Bass Lake Crossing – Amendment Request City Planner Lindahl presented the report outlining the applicants request to remove the condition for sidewalks on both sides of the streets due to the steep grades it creates on a portion of the lots. Council discussed the process for amending resolutions. City Clerk/Administrative Services Coordinator Beise noted the resolution amending the original resolution is to provide a clear record of the amendment versus the original conditions. Council discussed the sidewalk location. John Rask, M/I Homes, noted the sidewalks would be on one side of the road. MOTION: made by Bottema, seconded by LaFave to approve Resolution 2017-42 Amending Resolution 2017-42 Approving Preliminary PUD Plan for Bass Lake Crossings. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) c. Solar Ordinance Update City Planner Lindahl presented the report outlining that staff heard concerns with the community solar garden section of the ordinance and provided options that Council has for amending the ordinance during the moratorium period. Council discussed views on the ordinance and inquired about the definition of community solar gardens. City Planner Lindahl reviewed the types of allowed solar in the ordinance. Council discussed their views on the community solar gardens. Council discussed providing an option for Corcoran residents for land use, the proximity to residential neighborhoods, decommissioning concerns, and concerns with ground mounted solar. City Planner Lindahl noted the ground mounted solar was limited to the allowed size for an accessory structure. Per consensus, Council directed staff to draft an ordinance amendment to eliminate community solar gardens from the ordinance. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Five Year Financial Management Plan City Administrator Martens introduced Tammy Omdal, Northland Securities, City’s Financial Advisor. Ms. Omdal provided an overview of the Five Year Financial Management Plan. Council inquired about the project decrease in tax rate. Ms. Omdal noted that current growth in the tax base is projected to outpace increases in the levy making a lower tax rate. Ms. Omdal reviewed the property tax projects on page 4 of the plan, outlining the process for getting to tax rate. Ms. Omdal continued to provide an overview of the plan noting the plan is conservative in housing development and that if no additional development occurs the utility funds would need general property tax assistance in the future. Council inquired about increasing the City’s bond rating and obtaining a secondary rating. Ms. Omdal noted the impacts to the rating. Current positive impacts to the credit rating are meeting the cash balance objectives and having a long-term plan showing adherence to those objectives. One negative impact to the credit rating is the utility debt which is based on planned growth to pay off the general obligation bonds. Ms. Omdal noted that several cities have sought secondary ratings in certain cases but would not recommend a second rating for Corcoran. Council inquired about alternative revenue sources. Ms. Omdal noted franchise fees have become more common. Council inquired about local government aid. City Administrator Martens noted with the current formula the City does not qualify for local government aid. Council inquired about 152 water units for the downtown project. City Administrator Martens noted that each business has four residential equivalent units resulting in the higher unit number projection. Council inquired about comparisons to other cities on financial stability. Ms. Omdal noted she had some comparative data and would provide it to City Administrator Martens. Council inquired on the impact of being conservative in budgeting and having surpluses at the end of the year. Ms. Omdal noted the plan was conservative and does not show surpluses. Per consensus, Council accepted the report and directed staff to update the plan with the final levy numbers. b. 2018 Budget – Draft 1 City Administrator Martens presented the report outlining the timeline for adoption of the preliminary and final tax levy at the first meetings of the September and December due to reporting deadlines. City Administrator Martens noted the new construction tax capacity will support approximately $100,000 and reviewed the proposed budget changes. Council discussed dust control, a budget work session, animal control. City Administrator Martens noted an additional $37,000 would need to be allocated for the City to pay for the dust control program. Director of Public Safety Gottschalk noted the new animal control contract. Council discussed the fire service contracts increase and the health insurance increase. Director of Public Safety noted the increase for Fire Service is based on the total market value formula. City Administrator Martens noted the past practice of splitting the cost increases for health insurance with seventy percent paid by the employer and thirty percent paid by the employee. Council discussed the impact of development on tax rate. Per consensus, Council directed staff to prepare a budget work session prior to the August 24th Council meeting at 5:30pm. c. 4M Fund – Minnesota Municipal Money Market City Clerk/Administrative Services Coordinator Beise presented the report outlining the 4M fund and the use of the 4M fund as a holding location for a large escrow. Council inquired about risk of the fund and risk for bankruptcy. Per consensus, Council directed staff to bring back additional information on the insurances or risk with the fund. 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. Council inquired about notification to residents for Willow Drive/Larkin Road. City Administrator Martens noted a separate notification had not been sent but should the project move forward two public hearings would be held and notices would be sent to all impacted residents with the hearings. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Keefe, seconded by Bottema to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 9:22pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator AgendaItem 7a-b. CouncilMeeting Date: 8/10/2017 FINANCIALCLAIMS PreparedBy: jrotzandjbeise CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20419$ Ballistic Products - 17-011 500-20392$ Carson, Clelland & Schreder - MNSolarIUP16-032 500-20392$ Landform - MNSolarIUP16-032 500-20400$ Landform - Ravinia 5th16-015 500-20412$ Landform - CorcoranCompPlan 204017-001 500-20416$ Landform - SunriseSolar 17-007 500-20419$ Landform - BallisticProducts 17-011 500-20420$ Landform - BassLakeCrossing M/IHomes 17-012 500-20421$ Landform - Ravinia7thaddition - FP 17-013 500-20422$ Landform - MotleyLineAdjustment 17-014 500-20423$ Landform - BassLake EstatesSketch PUD17-015 500-20424$ Landform - SchillingAdministrative Permit17-016 500-20425$ Landform - Gmach FarmsPreliminary & FinalPlat17-017 Total$ TotalFund #500 = SeeattachedPayments Detail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 133,897.96Total Checks SeeattachedCheckDetailRegister) TotalofAutoDeductions TOTALEXPENDITURES FOR APPROVAL$ AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount HennepinCountyEnvironmental$ 7/26/2017 CostcoWholesale - Maple Grove$ 7/26/2017 Target - Maple Grove$ 7/26/2017 Wal-MartSuperCenter - MapleGrove$ 7/26/2017 HamelPostOffice - Stamps$ 7/31/2017 4imprint$ 7/31/2017 4imprint$ 7/31/2017 CostcoWholesale - Maple Grove$ 8/1/2017 RogersPostOffice$ 8/3/2017 Walmart - MapleGrove$ 8/3/2017 MNDeptRev - SpecialFuelTax$ 7/24/2017 PERA$ 7/25/2017 Optum - HSA$ 7/26/2017 StateofMN - Roth$ 7/26/2017 StateofMN - MSRS$ 7/26/2017 Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2017ClaimsWorkbook 08/03/175:37PMCITYOFCORCORAN Page 1 Check Detail Register© August2017 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid 3DSPECIALTIES E100-43100-226 SignRepairMaterials$260.49455853SIGN REPAIR MATERIALS E202-42100-210 Operating Supplies (GENERAL)$260.49455853SIGN REPAIR MATERIALS Total 3DSPECIALTIES 520.98 Unpaid ACMETOOLS E100-43100-229 Culverts$43.085099268SUPPLIES Total ACMETOOLS 43.08 Unpaid AMAZONCAPITALSERVICES E100-42100-210 Operating Supplies (GENERAL)$19.1002RT-447S-LBNIGHT TOUNITE - YELLOWRAFFLETICKETS E100-41941-210 Operating Supplies (GENERAL)$39.99073F-5VWL-1JCITYHALLPROJECTOR E100-42100-210 Operating Supplies (GENERAL)$249.99073F-5VWL-30NIGHTTO UNITEICESHAVERMACHINE E100-41941-210 Operating Supplies (GENERAL)$37.62094K-V0BS-6CITY HALLPROJECTOR E100-42100-210 Operating Supplies (GENERAL)$111.82094K-V0BS-6NIGHT TOUNITEPOPCORN AND FACEPAINT E100-42100-210 Operating Supplies (GENERAL)$5.2519GQ-NKHT-4NIGHT TOUNITE E205-42100-210 Operating Supplies (GENERAL)$1,024.441QQL-Q76X-4DUI FORFEITURELAPTOP E100-42100-210 Operating Supplies (GENERAL)$45.781TTH-CV6F-76NIGHT TOUNITE Total AMAZON CAPITAL SERVICES 1,533.99 Unpaid BALLISTIC PRODUCTS INC G500-20419 BallisticProducts - 17-011$607.25REFUNDESCREFUND ESCROW Total BALLISTICPRODUCTSINC 607.25 Unpaid BEAUDRYOILCOMPANY E100-42100-212 Motor Fuels$0.00452886SQUAD FUEL E100-43100-212 Motor Fuels$0.00452886GASOLINE E100-41920-210 Operating Supplies (GENERAL)$0.00452886GASOLINE E100-43100-212 Motor Fuels$0.00452886DIESEL E100-43100-212 MotorFuels$130.00452886PROPANE Total BEAUDRYOIL COMPANY 130.00 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$2,355.03072817CIVIL - LEGAL E100-42100-304 LegalFees$2,046.34072817CRIMINAL E205-42100-304 LegalFees$56.88072817VEHICLE FORFEITURE E422-43100-530 ImprovementsOtherThan Bldgs$108.92072817DTUTILITY PROJECT - STREET37% E422-49400-530 ImprovementsOtherThan Bldgs$82.43072817DT UTILITYPROJECT - WATER 28% E422-49450-530 ImprovementsOtherThan Bldgs$103.03072817DT UTILITY PROJECT - SEWER35% E411-43100-300 ProfessionalSrvs (GENERAL)$23.33072817PW FLOORSETTLING G500-20392 Potentia SolarInc$225.63072817MN SOLAR Total CARSON, CLELLAND & SCHREDER 5,001.59 Unpaid CENTURY LINK E100-45200-321 Telephone$55.68073117LAND LINE763-420-4061 Total CENTURY LINK 55.68 08/03/175:37PMCITYOFCORCORAN Page 2 Check Detail Register© August2017 Check AmtInvoiceComment Unpaid CINTAS - 470 E100-41941-210 Operating Supplies (GENERAL)$63.85470208829CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$55.16470208830PD RUGS E100-43100-210 Operating Supplies (GENERAL)$69.93470208831PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470208832CITYHALLRUGS E100-43100-417 Uniforms$176.45470208833PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$63.85470212018CITYHALLRUGS E100-42100-223 Building RepairSupplies$43.50470212019PDRUGS E100-43100-210 Operating Supplies (GENERAL)$28.61470212020PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470212021CITY HALL-RUGS E100-43100-417 Uniforms$176.45470212022PW UNIFORMS Total CINTAS - 470 800.14 Unpaid ECMPUBLISHERS INC E100-41910-210 Operating Supplies (GENERAL)$31.66511460GMACHFARM-PH Total ECMPUBLISHERS INC 31.66 Unpaid ESSBROTHERS & SONSINC. E100-43100-229 Culverts$907.00XX5046CULVERT SUPPLIES E100-43100-229 Culverts$1,142.00XX5058CULVERT SUPPLIES E100-43100-229 Culverts$133.00XX5109CULVERT SUPPLIES E100-43100-229 Culverts$677.00XX5118CULVERT SUPPLIES Total ESSBROTHERS & SONS INC. 2,859.00 Unpaid EULLS MANUFACTURING E100-43100-229 Culverts$24.650342172 - 27X2MANHOLERINGS Total EULLS MANUFACTURING 24.65 Unpaid EVOLVINGSOLUTIONSINC E100-41951-207 ComputerSupplies$91.3498415IT EQUIPMENT Total EVOLVINGSOLUTIONSINC 91.34 Unpaid GOPHER SIGNCOMPANY E100-41900-210 Operating Supplies (GENERAL)$1,439.00101547WETLAND BUFFERSIGNS Total GOPHERSIGNCOMPANY 1,439.00 Unpaid HOGLUNDBUSAND TRUCK CO E100-43100-220 Repair/Maint Supply (GENERAL)$18.68818970REPAIR SUPPLIES Total HOGLUNDBUSANDTRUCKCO 18.68 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$80.0034-01081710PREPAID CARWASH Total HOLIDAYSTATIONSTORES 80.00 Unpaid JOHNSON TURNER E422-43100-530 ImprovementsOtherThan Bldgs$1,183.99TREPTAUDT UTILITYPROJECT - STREET37% E422-49400-530 ImprovementsOtherThan Bldgs$896.00TREPTAUDT UTILITYPROJECT - WATER 28% E422-49450-530 ImprovementsOtherThan Bldgs$1,120.00TREPTAUDT UTILITYPROJECT - SEWER 35% 08/03/175:37PMCITYOFCORCORAN Page 3 Check Detail Register© August2017 Check AmtInvoiceComment Total JOHNSON TURNER 3,199.99 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 ProfessionalSrvs (GENERAL)$1,278.4425378CONTRACT SERVICE Total JOTSCOMPUTERSERVICES 1,278.44 Unpaid LANDFORM G500-20392 Potentia SolarInc$1,256.0026018MN SOLAR IUP16-032 G500-20400 Ravinia5th & 6th$62.5026018RAVINIA5TH16-015 E100-41910-300 Professional Srvs (GENERAL)$3,250.0026060CORCORAN PLANNING E100-41910-300 ProfessionalSrvs (GENERAL)$200.0026060CITY MEETINGS E100-41910-300 ProfessionalSrvs (GENERAL)$118.6126060REIMBURSABLE G500-20412 Corcoran 2040Comprehensive$1,723.2526060CORCORAN 2040 COMPREHENSIVE 17-001 G500-20416 Sunrise Solar - 17-007$1,608.0026060SUNRISE SOLAR - 17-007 G500-20419 BallisticProducts - 17-011$31.2526060BALLISTIC PRODUCTS - 17-011 G500-20420 BassLakeCrossMIHome17-012$1,116.7526060BASS LAKECROSSINGM/IHOME17-012 G500-20421 Ravinia7thAddit - FP17-013$1,031.2526060RAVINIA 7TH ADDITION - FP 17-013 G500-20422 MotleyLotLineAdjust17-014$93.7526060MOTLEY LOTLINEADJUSTMENT 17-014 G500-20423 BassLakeEstSkch PUD17-015$593.7526060BASS LAKE ESTATES SKETCHPUD 17-015 G500-20424 SchillingAdminVar17-016$187.5026060SCHILLING ADMINISTRATIVE PERMIT17-016 G500-20425 GmachPrelim/FinalPlat17-017$31.2526060GMACH FARMS PRELIMINARY & FINALPLAT17-017 Total LANDFORM 11,303.86 Unpaid LMCIT E100-41900-360 Insurance (GENERAL)$4,830.0034146MUNICIPALITY Total LMCIT 4,830.00 Unpaid MADISONNATIONAL LIFEINSCO E100-41300-131 EmployerPaidHealth$78.931263449EMPLOYER PAID HEALTH E100-41400-131 EmployerPaidHealth$90.071263449EMPLOYER PAID HEALTH E100-41920-131 Employer PaidHealth$49.811263449EMPLOYER PAID HEALTH E100-42100-131 Employer PaidHealth$478.121263449EMPLOYER PAIDHEALTH E100-42102-131 Employer PaidHealth$42.041263449EMPLOYER PAID HEALTH E100-43100-131 EmployerPaidHealth$246.481263449EMPLOYER PAID HEALTH Total MADISON NATIONALLIFE INSCO 985.45 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00080317CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$28.89080317MILEAGE E100-41300-208 Training and Instruction$1,030.60080317TRAINING COURSE Total MARTENS, BRAD 1,109.49 Unpaid MEDINA, CITY OF E100-43100-381 Street/SignalLights$405.0700006097STREET LIGHTING Total MEDINA, CITYOF 405.07 Unpaid MENARDSMAPLEGROVE E100-42100-210 Operating Supplies (GENERAL)$43.925181SUPPLIES E100-43100-223 BuildingRepairSupplies$400.005292SUPPLIES 08/03/175:37PMCITYOFCORCORAN Page 4 Check Detail Register© August2017 Check AmtInvoiceComment E100-43100-210 Operating Supplies (GENERAL)$63.025386SUPPLIES E100-42100-223 Building RepairSupplies$84.825458SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$246.075509SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$43.585531SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$28.975602SUPPLIES Total MENARDS MAPLE GROVE 910.38 Unpaid METRO WESTINSPECTION SERVICES E100-42200-300 Professional Srvs (GENERAL)$210.001147FIRE MARSHALLINSPECTIONS Total METRO WESTINSPECTIONSERVICES 210.00 Unpaid MIMBACHFLEET SUPPLYINC E100-45200-210 Operating Supplies (GENERAL)$735.13133607SUPPLIES Total MIMBACH FLEETSUPPLY INC 735.13 Unpaid MINIBIFF, LLC E100-45200-210 Operating Supplies (GENERAL)$0.00Portable Biffs-CityPark West E100-45200-210 Operating Supplies (GENERAL)$153.51A-87576PortableBiffs-West Field/Soccer E100-45200-210 Operating Supplies (GENERAL)$66.81A-87578PortableBiffs-Lions Field E100-45200-210 Operating Supplies (GENERAL)$66.81A-87579Portable Biffs-Meister/Schneid Total MINIBIFF, LLC 287.13 Unpaid MINNESOTA TITLE R100-43100-34301 DustControl$52.72E5343923120 STREHLER ROADDUSTCONTROL REFUND Total MINNESOTATITLE 52.72 Unpaid MNCITY/COUNTY MGMTASSOC E100-41300-433 DuesandMemberships$126.87MARTENS-20MCMAMEMBERSHIP FEE Total MNCITY/COUNTYMGMT ASSOC 126.87 Unpaid NAGELLAPPRAISAL & CONSULTING E100-43100-300 Professional Srvs (GENERAL)$1,400.0024994WILLOW & LARKINROADFEASIBILITY STUDY Total NAGELLAPPRAISAL & CONSULTING 1,400.00 Unpaid NAPA AUTO PARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$7.56126409SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$1,430.00130039SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$44.93131087SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$9.29131089SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$1.00131108SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$9.07132526SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$3.29132527SUPPLIES E100-42100-220 Repair/Maint Supply (GENERAL)$53.36133044SUPPLIES Total NAPAAUTO PARTS - CORCORAN 1,558.50 Unpaid OMANN BROTHERS PAVING INC E100-43100-233 Asphalt Maint/Patching$218.6812843ASPHALT MIX E100-43100-233 Asphalt Maint/Patching$229.6812862ASPHALT MIX 08/03/175:37PMCITYOFCORCORAN Page 5 Check Detail Register© August2017 Check AmtInvoiceComment Total OMANN BROTHERS PAVING INC 448.36 Unpaid PHSMAXFIELDLLC E100-41900-300 ProfessionalSrvs (GENERAL)$7,363.12204CONSULTING Total PHS MAXFIELDLLC 7,363.12 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-45200-380 Utility & Services (GENERAL)$226.511-103-9PARKS GARBAGE 11039 E100-43100-210 Operating Supplies (GENERAL)$212.721-211214-9PUBLIC WORKS GARBAGE (9100) 12 E100-41941-380 Utility & Services (GENERAL)$254.551-28035-1CITYHALL GARBAGE 1280351 E100-43232-300 ProfessionalSrvs (GENERAL)$476.151-28035-1MONTHLY RECYCLING Total RANDYSENVIRONMENTAL SERVICES 1,169.93 Unpaid RITEWAYBUSINESS FORMS E100-41941-210 Operating Supplies (GENERAL)$195.2417-324891000AP CHECKS Total RITEWAY BUSINESS FORMS 195.24 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$4,625.0073117MONTHLY ASSESSINGFEE E100-41550-300 ProfessionalSrvs (GENERAL)$12.8473117COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$215.1773117FORMSANDSUPPLIES Total ROLFERICKSON ENTERPRISES INC 4,853.01 Unpaid SCOTT TREPTAU E422-43100-530 ImprovementsOtherThan Bldgs$27,792.01TREPTAUDT UTILITY PROJECT - STREET 37% E422-49400-530 ImprovementsOtherThan Bldgs$21,031.79TREPTAUDT UTILITY PROJECT - WATER28% E422-49450-530 ImprovementsOtherThanBldgs$26,289.74TREPTAUDT UTILITY PROJECT - SEWER35% Total SCOTT TREPTAU 75,113.54 Unpaid SITE ONELANDSCAPE SUPPLY E100-45200-210 Operating Supplies (GENERAL)$223.5981575522SUPPLIES Total SITEONE LANDSCAPE SUPPLY 223.59 Unpaid SPRINT E100-43100-321 Telephone$387.88391283315-18CELL SERVICE Total SPRINT 387.88 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-209 Police Reserves$379.99I1273469POLICERESERVES SUPPLIES Total STREICHER SPOLICEEQUIPMENT 379.99 Unpaid TEAMSTER LOCAL320 G100-21707 Union Dues$343.44AUG17UNIONDUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid TOLLGAS ANDWELDING SUPPLY E100-43100-210 Operating Supplies (GENERAL)$206.2910199084SUPPLIES Total TOLL GASANDWELDINGSUPPLY 206.29 08/03/175:37PMCITYOFCORCORAN Page 6 Check Detail Register© August2017 Check AmtInvoiceComment Unpaid TRANSUNIONRISK & ALTERNATIVE E100-42100-218 Investigations$25.003609221-0717SERVICE Total TRANSUNION RISK & ALTERNATIVE 25.00 Unpaid UNTIEDT VEGETABLE FARM E100-42100-210 Operating Supplies (GENERAL)$415.0072753NIGHTTOUNITECORNROASTERRENTAL Total UNTIEDT VEGETABLE FARM 415.00 Unpaid WESTSIDE WHOLESALE TIRE E100-42100-220 Repair/Maint Supply (GENERAL)$25.00793609SQUAD MAINTENANCE E100-42100-220 Repair/Maint Supply (GENERAL)$92.00793617SQUAD MAINTENANCE E100-42100-220 Repair/Maint Supply (GENERAL)$25.00793705SQUAD MAINTENANCE Total WESTSIDE WHOLESALE TIRE 142.00 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$1,001.50555010618UTILITIES - 9100 Total XCEL ENERGY 1,001.50 10100 Farmers StateBank$133,897.96 FundSummary 10100 Farmers State Bank 100 GENERAL FUND$45,356.78 202 POLICE DONATION FUND$260.49 205 DWIFORFEITURE FUND$1,081.32 411PUBLICWORKS FACILITY$23.33 422DOWNTOWN IMPROVEMENT$78,607.91 500ESCROWHOLDING FUND$8,568.13 133,897.96 CityofCorcoran ConsultantSummary 8/10/2017 NameInvoice DateAmount Due Carson, Clelland & Scherder07/28/17 5,001.59 Landform07/26/17 11,303.86 MetroWestInspection07/26/17 RolfEricksonEnterprises07/25/17$ 4,853.01 Wenck Associates Total$ 21,368.46 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2017ClaimsWorkbook Vendor: CARSON, CLELLAND &SCHREDER CITY OF CORCORAN Date: 7-28-17 PAYMENT VOUCHER Address: 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 5,001.59 MINNEAPOLIS MN 55430-2190 Due Date: 08/27/17 I L Fund Department Account Description Amount 11 100 41600 300 _ CIVIL-LEGAL 2,355.03 100 42100 _ 304 CRIMINAL 2,046.34 205 42100 j 304 VEHICLE FORFEITURE 56.88 422 43100 530 _ DT UTILITY PROJECT-STREET 37%108.92 422 49400 530 DT UTILITY PROJECT-WATER 28% _ 82.43 422 49450 r 530 DT UTILITY PROJECT-SEWER 35%103.03 j 411 43100 300 PW FLOOR SETTLING 23.33 500 20407 MOTOR CAFE CUP 500 20320 Lennar Design I 100 41600 300 LENNAR/RAVINIA 500 20389 j _ STREHLER ESTATES 16-01 601 49400 304 WATER-50% 602 49450 304 SEWERE -50% 500 20335 ' Lennar Engineering 500 20392 — MN Solar 225.63 500 20421 t Ravinia 7th Addition 500 20416 Sunrise Solar 17-007 7 I I TOTAL : $ 5,001.59 MEMNotes Check# 3036(2 iti t?%' ‘°‘ . INNE Carson, Clelland Schreder ATTORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 July 27, 2017 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 JUL 28 2017 Professional Services Amount Civil 6/28/2017 Research decommissioning plan authority issue, liability issue,conference with 142.50 lotAdministratorregardingopenfiles, update files X22 (1?Id, 6/30/2017 Cores o ence with Administrator, review site inspection letter review Purchase ull-N9`N' 7/5/2017 Correspondence with City staff, District regarding Court, property owner regarding open files 41049— file 4 049 ,-r: 35.63 zN,ry 7/6/2017 Correspondence with Administrator, begin review of constitutional objection letter 35.63 7/7/2017 Further review constitutional objection letter, conference with Attorney Carson regarding 47.50 original contract, request file 7/10/2017 Conference with Attorney Thames and Carson, review files regarding Hope Center 35.00 7/11/2017 Review contract with Mobile Hope, review specific objections 71.25 7/12/2017 Review City Council agenda packet 71.25 Review Hope Center file and correspondence with County regarding CDBG eligibility and 249.38 exclusions, research constitutional objections to contract, update file Conference with Administrator regarding Roehlke option, 7/13 agenda, Hope Center 71.25 challenge, review correspondence from Roehlke attorney, option draft Pull City Council agenda and attachments for review 11.67 7/14/2017 Review Financial and Access Agreement, research constitutionality issues related to 285.00 ownership, review Data Practices issue, prepare letter to Freedom From Religion attorney, research assessment issue, update files Correspondence with Planner, research application processing issue 71.25 7/17/2017 Correspondence with Planner, research City authority related to Ag Preserve applications, 178.13 review correspondence from LMC, conference with Attorney Carson regarding community center files, correspondence with title company, correspondence with Administrator Conference with Planner regarding multiple owner applications and denial authority 35.63 Discuss ag preserve issues with Attorney Thames 47.50 7/20/2017 Correspondence with Administrator, title company, finalize letter regarding constitutional 47.50 objection 7/21/2017 Correspondence with Director of Public Safety, review off-duty employment contract, 285.00 research references, revise agreement, correspondence with Administrator, research decorum issue, locate conflict memos, research conflict issue, prepare updated memo, review correspondence regarding closing, update files CITY OF CORCORAN Page 2 Amount 7/21/2017 Prepare and send letter regarding Hope Center, copy to Administrator 23.33 7/24/2017 Pull 7/27 City Council agenda and attachments for review 29.17 Correspondence with citizen regarding CUP violations, update file 35.63 7/25/2017 Review City Council agenda packet, Development Agreement, research proprietary fund 213.75 management issue, update files SUBTOTAL: 160-v116(x7-303 [ 2,094.20] Doboszenski&Sons Application 7/11/2017 Correspondence with Planner regarding lot line adjustment issues, review code, research 71.25 authority issue ti L SUBTOTAL: 71.25] MN Solar Application 7/11/2017 Correspondence with Planner, review storm water management agreement 71.25 7/13/2017 Conference with Clerk regarding surety posting and maintenance requirements 47.50 Correspondence with Planner, review easement agreement, revise easement agreement 106.88 and storm water management agreement, research enforceability issue SUBTOTAL: 50()_Z 3' Z [ 225.63] Public Works Facility Settlement Action 6/30/2017 Receipt of executed stipulation, e-file with Court and correspondence to all parties 23.33 SUBTOTAL: C -y31W-3«° [ 23.33] Roehlke Option Agreement 7/12/2017 Review files and Purchase Agreement drafts, conference with Attorney Thames 23.33 7/17/2017 Review original Purchase Agreement and amendments, conference with attorney for 142.50 landowners, revise option agreement, prepare redline, update file Conference with attorney for landowners regarding open leases, option agreement 95.00 amendments, draft further revisions, correspondence with Administrator, update file SUBTOTAL: 260.83] Treptau Purchase Agreement 6/30/2017 Conference with Attorney Thames regarding objection letter 17.50 7/5/2017 Draft objection notice letter 52.50 7/6/2017 Correspondence with Administrator, title company, update file 47.50 Correspondence with title company, update file 17.50 7/17/2017 Correspondence with title company regarding closing 17.50 7/20/2017 Correspondence with title company, review and update file 11.67 CITY OF CORCORAN Page 3 Amount 7/24/2017 Follow up with Administrator and title company regarding closing date and costs 23.33 Conference with Becky,title company regarding{closing documents,timing,tax issue 35.63 SUBTOTAL: 37/° iZ2- y31ub-s3 X2,56 223.13] Z97° 92/, -1494`"- 53° ‘2 .w8 22n3 Criminal 35% LI 22. - Wit-MI-S3° fib• I0 ---- 6/28/2017 Research statutory construction issue, update files 24.38 Attend Brookdale calendar 48.75 6/29/2017 Preparation of one complaint 40.00 6/30/2017 Preparation of two complaints 80.00 Review files on 7/5 calendar at Brookdale court 24.38 Review files, prepare disposition letters and notes to assistants 32.50 7/5/2017 Attend morning and afternoon Brookdale court calendar 24.38 7/6/2017 Review and update files from 7/5 hearings 24.38 Emails regarding no contact order and offer 48.75 7/7/2017 Review police reports 48.75 7/10/2017 Review and prepare files for 7/12 hearings 24.38 7/12/2017 Attend morning and afternoon court calendar 24.38 Research issues for contested omnibus hearing brief 97.50 Review files, prepare disposition letters and notes for assistants 32.50 7/13/2017 Update files from 7/12 court hearings 24.38 Research contested omnibus hearing issues, draft brief 97.50 7/17/2017 Phone calls regarding in-custody matters 48.75 Review files in preparation for 7/18 court calendar 73.13 7/18/2017 Review discovery, update files, correspondence with Court 24.38 Review and prepare files for 7/19 hearings 24.38 Preparation of one complaint 40.00 Attend Brookdale court hearings 219.38 7/19/2017 Review discovery, note files 24.38 Attend morning and afternoon Brookdale court hearings 48.75 Review files and prepare disposition letters, notes to files 32.50 7/20/2017 Review and update files from 7/19 hearings 24.38 7/21/2017 Preparation of one complaint 40.00 7/24/2017 Preparation of one complaint 40.00 Preparation of one complaint 40.00 Review files in preparation for 7/25 hearings 32.50 Preparation of one complaint 40.00 7/25/2017 Review police report regarding potential conflict 24.38 Handle Brookdale court calendar 73.13 Preparation of two complaints 80.00 Open criminal files, preparation of criminal complaints; preparation of cases for court 253.13 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 56.25 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period CITY OF CORCORAN Page 4 Amount 7/25/2017 Open criminal files, preparation of criminal complaints; preparation of cases for court 93.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: 0/.42..1612,-301-1 [ 2,030.08] Vehicle Forfeiture: 7/12/2017 Review and respond to emails regarding forfeiture matters 32.50 7/13/2017 Review email regarding forfeiture matter 24.38 SUBTOTAL: Z6,5-921uv-3611 [56.88] For professional services rendered 4,985.33 Client Expense Charges : Criminal Expenses: Monthly support fee I (,)°-' l.+Z?C°`3°`1 16.26 SUBTOTAL: 16.26] Total Client Expense Charges 16.26 Total amount of this bill 5,001.59 Previous balance 5,804.58 7/20/2017 Payment-thank you 5,804.58) Total payments and adjustments 5,804.58) Balance due 5,001.59 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J.Thames, City Attorney Vendor: Landform I CITY OF CORCORAN Date: 7-26-17 PAYMENT VOUCHER Address: Landform Suite 513 Payment Total: $ 11,303.86 105 South Fifth Ave FMinneapolis, MN 55401 INV DATE: 08/25/17 Fund Department Account Description Invoice# Amount 100 41910 300 Corcoran Planning 26060 3,250.00 100 41910 300 City Meetings 26060 200.00 100 41910 300 BLDG CLEAN UP 100 41910 300 REIMBURSABLE 26060 118.61 500 20376 PARK PLACE STORAGE 16-027 500 20389 STREHLER ESTATES 16-001 500 20392 MN SOLAR IUP 16-032 26018 1,256.00 1500 20396 RAVINIA 4TH 16-004 F 500 20398 Borgen 16-013 500 20400 RAVINIA 6TH 16-016 500 20400 RAVINIA 5TH 16-015 26018 . $ 62.50) 500 20404 LENNAR SCHWALBE PUD 500 20405 NICHOLS PUD 16-031 500 20406 RAVINIA 7TH PUD 16-030 500 20407 MOTOR CAFE PUD 16-033 500 20408 CARLSON LOT CONSOLDATION 16-034 500 20409 WILLOW BROOK 16-035 500 20411 SUNRISE SOLAR 17-003 500 i 20412 CORCORAN 2040 COMPREHENSIVE 17-001 26060 1,723.25 500 20413 RAVINIA 8TH FP AND PUD 17-002 500 20414 Gmach Sketch 17-004 500 20415 M-I Homes Sketch 17-006 500 20416 Sunrise Solar-17-007 26060 1,608_.0_0 500 20418 Pheasant Ridge 17-009 500 20419 Ballistic Products-17-011 26060 31.25 500 20420 Bass Lake Cross MI Home 17-012 26060 1,116.75 500 20421 Ravinia 7th Addit-FP 17-013 26060 1,031.25 500 20422 Motley Lot Line Adjust 17-014 26060 93.751 500 20423 Bass Lake Est Skch PUD 17-015 26060 593.75 j 500 20424 I Schilling Administrative Permit 17-016 26060 187.50 L 500 20425 Gmach Farms Preliminary&Final Plat 17-017 26060 31.25 TOTAL: , $ 11,303.86 Approved Notes Check# 1 3v33 O.\j L A N D F O R M From Site to Finish 105 South Fifth Avenue Tel 612-257 9070 Suite 513 Fax: 612-252-0077 City of Corcoran Minneapolis,MN 55401 Web Iandform net 8200 County Road 116 Corcoran,MN 55340 INVOICE No.26018 07/24/2017 Corcoran Planning Services io COR16014.GEN JUL 262017 Contract/PO#: hIit;i' For Services Rendered Through 6/30/2017 e:; 015-Ravinia 5th Addition Final PUD and Plat(city file 16-015) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 50 125.00 62.50 Total Professional Services for.015 62.50 Total Charges for.015 62.50 032-Solar IUP(city file 16-032) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 6.00 125.00 750.00 Matze,Mary L 5.50 92.00 506.00 Total Professional Services for.032 1,256.00 Total Charges for.032 1,256.00 Invoice Amount 1,318.50 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 1 of 1 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26018 Invoice Date:7/24/2017 Transaction ID: 10449 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR16014.GEN..015 Ravinia 5th Addition Final PUD and Plat(city file 16-015) 06/15/2017 Lindahl,Kendra S 6/6/2017 0.25 31.25 review hoglund/Lennar agreement 06/15/2017 Lindahl,Kendra S 6/7/2017 0.25 31.25 discuss Hoglund/Lennar agreement with City staff/attorney Total for COR16014.GEN..015 0.50 62.50 COR16014.GEN..032 Solar IUP(city file 16-032) 06/15/2017 Lindahl,Kendra S 6/1/2017 0.50 62.50 review LOC draft and send questions to city attorney 06/15/2017 Lindahl,Kendra S 6/2/2017 0.50 62.50 review LOC,discuss with city attorney and reply to applicant 06/15/2017 Lindahl,Kendra S 6/7/2017 0.25 31.25 building permit review memo 06/15/2017 Lindahl,Kendra S 6/8/2017 0.25 31.25 LOC response from applicant 06/15/2017 Lindahl,Kendra S 6/12/2017 0.50 62.50 review additional materials/talk to city attorney 06/15/2017 Lindahl,Kendra S 6/13/2017 0.50 62.50 review outstanding items 06/15/2017 Lindahl,Kendra S 6/14/2017 1.00 125.00 phone call with applicant on LOC/DRC meeting/coordinate on outstanding items 06/30/2017 Lindahl,Kendra S 6/21/2017 0.50 62.50 call from applicant's attorney/review outstanding issues 06/30/2017 Lindahl,Kendra S 6/23/2017 0.50 62.50 additional submittal items/talk to applicant's attorney about easement documents 06/30/2017 Lindahl,Kendra S 6/26/2017 0.50 62.50 review additional information from applicant 06/30/2017 Lindahl,Kendra S 6/27/2017 0.50 62.50 review outstanding project items 06/30/2017 Lindahl,Kendra S 6/19/2017 0.25 31.25 MNDOT permit 06/30/2017 Lindahl,Kendra S 6/20/2017 0.25 31.25 respond to O&M questions 06/15/2017 Matze,Mary L 6/5/2017 2.50 230.00 Review plans against conditions of staff report. 06/15/2017 Matze,Mary L 6/6/2017 2.00 184.00 Review plans against conditions of staff report. 06/15/2017 Matze,Mary L 6/7/2017 0.50 46.00 Re-format memo. 06/15/2017 Matze,Mary L 6/14/2017 0.50 46.00 Review maintenance plan. Total for COR16014.GEN..032 11.50 1,256.00 Total labor 12.00 1,318.50 7/24/2017 8:52:04 AM 1 of 2 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26018 Invoice Date:7/24/2017 Transaction ID:10449 7/24/2017 8:52:04 AM 2 of 2 L A N D F O R M From Site to Finish 105 South Fifth Avenue Tei. 611-1 9,170 Suite 513 Fax: 611-13,: On ? City of Corcoran Minneapolis,MN 55401 Web !ind!:, r e 8200 County Road 116 Corcoran,MN 55340 INVOICE No.26060 07/25/2017 Corcoran Planning Services COR17015.GEN JUL 2 6 Contract/P0#: 1017 t`'e r. For Services Rendered Through 6/30/2017 Atio 001 -Corcoran 2040 Comprehensive Plan(city file 17-001) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 8.00 125.00 $1,000.00 Matze, Mary L 25 92.00 23.00 Osthus, Emily Terrill 3.50 77.00 269.50 Pierquet, Danyelle P 1.75 115.00 201.25 Shay,Kevin 3.00 67.00 201.00 Skog,Layci Blair 50 57.00 28.50 Total Professional Services for.001 1,723.25 Total Charges for.001 1,723.25 007-Sunrise Solar-CR 50(city file 17-007) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 9.00 125.00 $1,125.00 Matze,Mary L 5.25 92.00 483.00 Total Professional Services for.007 1,608.00 Total Charges for.007 1,608.00 Page 1 of 3 Project COR17015.GEN Corcoran Planning Services Invoice 26060 011 -Ballistic Products SPA(city file 17-011) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 25 125.00 31.25 Total Professional Services for.011 31.25 Total Charges for.011 31.25 012-Bass Lake Crossing CPA RZ PP&PUD(city file 17-012) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 8.75 125.00 $1,093.75 Matze,Mary L 25 92.00 23.00 Total Professional Services for.012 1,116.75 Total Charges for.012 1,116.75 013-Ravinia 7th Addition Final PUD and Final Plat(City file 17-013) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 8.25 125.00 $1,031.25 Total Professional Services for.013 1,031.25 Total Charges for.013 1,031.25 014-Motley Lot Adjustment and Variance(city file 17-014) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 75 125.00 93.75 Total Professional Services for.014 93.75 Total Charges for.014 93.75 015-Bass Lake Estates PUD Sketch(city file 17-015) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 4.75 125.00 593.75 Total Professional Services for.015 593.75 Total Charges for.015 593.75 016-Schilling Administrative Permit(city file 17-016) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 1.50 125.00 187.50 Total Professional Services for.016 187.50 Total Charges for.016 187.50 Page 2 of 3 Project COR17015.GEN Corcoran Planning Services Invoice 26060 017-Gmach Farms Preliminary Plat and Final Plat(city file 17-017) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 25 125.00 31.25 Total Professional Services for.017 31.25 Total Charges for.017 31.25 90-City Business Professional Services Employee Hours Rate Amount Lindahl,Kendra S 26.00 125.00 $3,250.00 Total Professional Services for.90 3,250.00 Total Charges for.90 3,250.00 MTG-City Meeting Professional Services Employee Hours Rate Amount Lindahl,Kendra S 2.00 100.00 200.00 Total Professional Services for MTG 200.00 Total Charges for MTG 200.00 Reimbursable Invoice Unit Rate Qty Markup Amount 99 City Expenses Landform Professional Services,LLC June 2017 PL 5.19 1.00 1.00 5.19 Lindahl,Kendra S 740 54 212.00 1.00 113.42 Total for City Expenses 118.61 Total Reimbursable 118.61 Invoice Amount 9,985.36 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 3 of 3 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26060 Invoice Date:7/25/2017 Transaction ID: 10491 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR17015.GEN..001 Corcoran 2040 Comprehensive Plan(city file 17-001) 05/15/2017 Matze,Mary L 5/5/2017 0.25 23.00 Review Land Use map in GIS. Coordinate printing. 06/30/2017 Osthus,Emily Terrill 6/27/2017 1.00 77.00 Parks and Trails meeting 06/15/2017 Lindahl,Kendra S 6/1/2017 0.50 62.50 PC powerpoint 06/15/2017 Lindahl,Kendra S 6/14/2017 1.00 125.00 parks packet 06/30/2017 Shay,Kevin 6/27/2017 1.50 100.50 Research for horseback trail standards and designs 06/30/2017 Shay,Kevin 6/29/2017 1.50 100.50 Continued gathering horse trail research 06/30/2017 Skog,Layci Blair 6/19/2017 0.25 14.25 email list export 06/30/2017 Skog,Layci Blair 6/22/2017 0.25 14.25 updates to website 06/30/2017 Osthus,Emily Terrill 6/30/2017 2.50 192.50 reviewing material,material prep(maps),meeting with Danyelle,diagramming 06/30/2017 Lindahl,Kendra S 6/20/2017 4.50 562.50 prep for parks commission&Attend Parks commission 06/30/2017 Lindahl,Kendra S 6/21/2017 0.75 93.75 monthly team meeting 06/30/2017 Lindahl,Kendra S 6/22/2017 0.25 31.25 update webpage 06/30/2017 Lindahl,Kendra S 6/27/2017 1.00 125.00 Parks plan team meeting 06/30/2017 Pierquet,Danyelle P 6/27/2017 0.75 86.25 team meeting-parks and trails next steps and meeting prep,follow up on tasks and timeline 06/30/2017 Pierquet,Danyelle P 6/30/2017 1.00 115.00 parks and trails exhibit coordination Total for COR17015.GEN..001 17.00 1,723.25 COR17015.GEN..007 Sunrise Solar-CR 50(city file 17-007) 06/30/2017 Matze,Mary L 6/21/2017 0.25 23.00 Review and file materials from applicant. 06/30/2017 Matze,Mary L 6/22/2017 0.50 46.00 Review decommissioning plan. 06/15/2017 Matze,Mary L 6/1/2017 3.00 276.00 Review materials from Council member Bottema. 06/15/2017 Matze,Mary L 6/6/2017 0.25 23.00 Email to Brian Ross. 06/15/2017 Matze,Mary L 6/7/2017 0.75 69.00 Revise panel memo.Call Hennepin County. 7/25/2017 9:59:36 AM 1 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26060 Invoice Date:7/25/2017 Transaction ID: 10491 06/15/2017 Matze,Mary L 6/8/2017 0.25 23.00 Discuss project status. 06/30/2017 Lindahl,Kendra S 6/19/2017 0.50 62.50 review appraisers report 06/30/2017 Lindahl,Kendra S 6/20/2017 0.50 62.50 additional info 06/30/2017 Lindahl,Kendra S 6/21/2017 0.50 62.50 review new council materials 06/30/2017 Lindahl,Kendra S 6/22/2017 3.00 375.00 CC meeting prep 06/30/2017 Lindahl,Kendra S 6/23/2017 0.50 62.50 meeting follow up with City Attorney 06/30/2017 Lindahl,Kendra S 6/27/2017 0.50 62.50 call from Brad about financial guarantee 06/15/2017 Lindahl,Kendra S 6/1/2017 1.00 125.00 follow up with Brad 06/15/2017 Lindahl,Kendra S 6/7/2017 0.50 62.50 DRC and follow up with applicant 06/15/2017 Lindahl,Kendra S 6/8/2017 0.50 62.50 finalize appraisal/discuss Bottema questions 06/15/2017 Lindahl,Kendra S 6/14/2017 0.50 62.50 talk to appraiser/update applicant 06/15/2017 Lindahl,Kendra S 6/15/2017 1.00 125.00 talk to appraiser/draft CC report 06/30/2017 Matze,Mary L 6/20/2017 0.25 23.00 Forward CBRE report. Total for CORI 7015.GEN..007 14.25 1,608.00 COR17015.GEN..011 Ballistic Products SPA(city file 17-011) 06/15/2017 Lindahl,Kendra S 6/6/2017 0.25 31.25 review revised easement doc Total for COR17015.GEN..011 0.25 31.25 COR17015.GEN..012 Bass Lake Crossing CPA RZ PP&PUD(city file 17-012) 06/15/2017 Matze,Mary L 6/8/2017 0.25 23.00 Discuss PC meeting. 06/30/2017 Lindahl,Kendra S 6/19/2017 0.75 93.75 discuss county ROW desires/follow up with Brad 06/30/2017 Lindahl,Kendra S 6/20/2017 0.25 31.25 email and phone call about tree pres. 06/30/2017 Lindahl,Kendra S 6/22/2017 1.00 125.00 CC meeting prep 06/30/2017 Lindahl,Kendra S 6/26/2017 1.00 125.00 Adjacent Jurisdication notice of CPA 06/15/2017 Lindahl,Kendra S 6/1/2017 2.00 250.00 call with applicant/PC powerpoint and prep 06/15/2017 Lindahl,Kendra S 6/7/2017 0.25 31.25 7/25/2017 9:59:36 AM 2 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26060 Invoice Date:7/25/2017 Transaction ID: 10491 review revisions from MI 06/15/2017 Lindahl,Kendra S 6/8/2017 0.50 62.50 review new materials 06/15/2017 Lindahl,Kendra S 6/14/2017 3.00 375.00 DRC meeting and CC report Total for COR17015.GEN..012 9.00 1,116.75 COR17015.GEN..013 Ravinia 7th Addition Final PUD and Final Plat(City file 17-013) 06/30/2017 Lindahl,Kendra S 6/19/2017 0.50 62.50 draft complete letter and discuss Ravinia issues with Brad 06/30/2017 Lindahl,Kendra S 6/21/2017 1.50 187.50 talk to applicant and city attorney about next steps/DRC review 06/30/2017 Lindahl,Kendra S 6/26/2017 3.00 375.00 PC report and packet 06/30/2017 Lindahl,Kendra S 6/27/2017 2.00 250.00 PC report and packet 06/30/2017 Lindahl,Kendra S 6/28/2017 1.00 125.00 finalize PC packet 06/15/2017 Lindahl,Kendra S 6/12/2017 0.25 31.25 call with the attorney about Tabor court notice Total for COR17015.GEN..013 8.25 1,031.25 COR17015.GEN..014 Motley Lot Adjustment and Variance(city file 17-014) 06/15/2017 Lindahl,Kendra S 6/2/2017 0.50 62.50 send incomplete letter 06/15/2017 Lindahl,Kendra S 6/7/2017 0.25 31.25 respond to applicant on outstanding issues Total for COR17015.GEN..014 0.75 93.75 COR17015.GEN..015 Bass Lake Estates PUD Sketch(city file 17-015) 06/30/2017 Lindahl, Kendra S 6/22/2017 1.50 187.50 CC meeting prep 06/15/2017 Lindahl,Kendra S 6/7/2017 0.25 31.25 DRC discussion 06/15/2017 Lindahl,Kendra S 6/15/2017 3.00 375.00 review application and draft CC report Total for COR17015.GEN..015 4.75 593.75 COR17015.GEN..016 Schilling Administrative Permit(city file 17-016) 06/15/2017 Lindahl,Kendra S 6/7/2017 1.50 187.50 review plans and draft approval letter Total for COR17015.GEN..016 1.50 187.50 COR17015.GEN..017 Gmach Farms Preliminary Plat and Final Plat(city file 17-017) 06/30/2017 Lindahl,Kendra S 6/21/2017 0.25 31.25 project set up Total for COR17015.GEN..017 0.25 31.25 COR17015.GEN..90 City Business 06/30/2017 Lindahl,Kendra S 6/16/2017 3.00 375.00 medina comp plan review CC packet/zoning calls&emails 7/25/2017 9:59:36 AM 3 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26060 Invoice Date:7/25/2017 Transaction ID:10491 06/30/2017 Lindahl,Kendra S 6/19/2017 1.00 125.00 DRC agenda/zoning calls 06/30/2017 Lindahl,Kendra S 6/20/2017 0.50 62.50 call with Hennepin County RE:tax forfeit property 06/30/2017 Lindahl,Kendra S 6/21/2017 2.00 250.00 work with Mike to close out projects 06/30/2017 Lindahl,Kendra S 6/22/2017 1.00 125.00 medina comp plan CC powerpoint 06/30/2017 Lindahl,Kendra S 6/26/2017 1.00 125.00 DRC agenda&PC agenda 06/15/2017 Lindahl,Kendra S 6/8/2017 1.00 125.00 zoning calls and emails/materials for Pulte 06/15/2017 Lindahl,Kendra S 6/9/2017 0.50 62.50 zoning calls/email.setup DRC meeting 06/15/2017 Lindahl,Kendra S 6/12/2017 2.50 312.50 DRC agenda/project update memo/zoning calls 06/15/2017 Lindahl,Kendra S 6/14/2017 4.00 500.00 office hours/Westside report 06/15/2017 Lindahl,Kendra S 6/15/2017 3.00 375.00 finalize westside CC report/calls&emails/medina comp plan response 06/15/2017 Lindahl,Kendra S 6/1/2017 1.00 125.00 zoning calls&emails 06/15/2017 Lindahl,Kendra S 6/2/2017 0.50 62.50 review PC minutes/zoning calls 06/15/2017 Lindahl,Kendra S 6/5/2017 1.00 125.00 DRC agenda/zoning calls&emails 06/15/2017 Lindahl,Kendra S 6/7/2017 4.00 500.00 office hours/zoning calls and emails Total for COR17015.GEN..90 26.00 3,250.00 COR17015.GEN.MTG City Meeting 06/30/2017 Lindahl,Kendra S 6/22/2017 1.00 100.00 CC meeting 06/15/2017 Lindahl,Kendra S 6/1/2017 1.00 100.00 PC meeting Total for COR17015.GEN.MTG 2.00 200.00 Total labor 84.00 9,866.75 Purchase Transactions Invoice Vendor Expense Code Invoice Date Units Effort COR17015.GEN..99 City Expenses June 2017 PLOTS Landform Professional Services,LLC In-House Plotting Bond(SF) 6/30/2017 1.00 5.19 Plots Total for COR17015.GEN..99 1.00 5.19 Total purchases 1.00 5.19 7/25/2017 9:59:36 AM 4 of 5 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:26060 Invoice Date:7/25/2017 Transaction ID: 10491 Employee Reimbursable Transactions Check No.Payee Expense Code Check Date Units Effort COR17015.GEN..99 City Expenses 740 Lindahl,Kendra S Reimb Project Mileage 6/30/2017 34.00 18.19 office hours 740 Lindahl,Kendra S Reimb Project Mileage 6/30/2017 36.00 19.26 office hours 740 Lindahl,Kendra S Reimb Project Mileage 6/30/2017 36.00 19.26 office hours 740 Lindahl,Kendra S Reimb Project Mileage 6/30/2017 36.00 19.26 CC meeting 740 Lindahl,Kendra S Reimb Project Mileage 6/30/2017 36.00 19.26 Parks Meeting#2-Comp Plan 740 Lindahl,Kendra S Reimb Project Mileage 6/30/2017 34.00 18.19 PC meeting Total for COR17015.GEN..99 212.00 113.42 Total reimbursements 212.00 113.42 7/25/2017 9:59:36 AM 5 of 5 Vendor: METRO WEST INSPECTION SRV CITY OF CORCORAN Date 7-26-17 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV BOX gas Payment Total: $ 210.00 LORETTO MN 55357 Due Date: 08/25/17 Fund Department Account Description Amount 100 20201 INSPECTION-2015 100 20201 INSPECTION-2016 100 42400 300 INSPECTION-2017 100 42400 300 MEETINGS & PLAN REVIEWS 100 42400 300 MEETINGS & PLAN REVIEWS 100 42200 300 G--FIRE MARSHALL INSPECTIONS 1147 210.00 TOTAL : j $ 210.00 j Approved Notes Check# I 303$I V Metro West Inspection Services, Inc. 689 Medina St, Suite 250 r4i Loretto, MN 55357 US J U L 2 6 2017ks.metrowest@gmail.com INVOICE BILL TO INVOICE# 1147 City of Corcoran DATE 07/24/2017 8200 County Rd 116 DUE DATE 08/23/2017 Corcoran, MN 55340 TERMS Net 30 ACTIVITY HOURS RATE AMOUNT Fire Marshall 1 60.00 60.00 5/24/17- Review of Ravinia 7th Addition Plot Fire Marshall 2.50 60.00 150.00 6/28/17- Fire inspections for, PJS holdings, Cor. Bottle Shop, Stanchion, Pheasant Acres, Shamrock. BALANCE DUE 210.00 Licensee Name Establishment Exits Fire Extinguisher Sewer 1050 Club PJS Holding Company K, C £A-n x 09/ 4 s•£oct,,,,<<D rp t•e e 20115 Co Rd 10 LLC A-Ks-S'£ aciCorcoranMN55340 JDT, Inc. of MN Corcoran Bottle Shop Q< 19905 75th Ave N eA z F C 0- c. s tff c Corcoran MN 55340 Stanchion Bar, Inc.Stanchion Bar 20037 Co Rd 10 CY(— f%/CA, t c,v k-' & It Tsp4rc AiapLais 01C./ay ti' Corcoran MN 553410 Mama G's Operations Mama G's LLC k+ 4•l£Aac. o is C fy .Sew R 9705 Hwy 101 Corcoran MN 55340 Golden Acres Golf Pheasant Acres Golf Club k 4. C(c k S.CAArs`tt,9 crit 5 I f' c S yCourse 10705 Co Rd 116 App Corcoran MN 55340 F is.0 Shamrock Golf Shamrock Golf Course Course Q 1(- c t„,„t tc.p A p,rit i s 19625 Larkin Rd PI ar Corcoran MN 553410 2017-2018 LIQUOR LICENSE INSPECTIONS LOREN KOHNEN-METRO WEST INSPECTION SERVICES INC A !l Aff°6`-PA d l DATE: (4 8 /7 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN DATE: 7-25-17 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC Payment Total: $ 4,853.01 PO BOX 47841 PLYMOUTH MN 55447 Due Date: 08/24/17 Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 73117 4,625.00 100 41550 _ 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES 215.17 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE 1 TOTAL : $ 4,853.01 Approved Notes Check* I 3o3S6 3C(OtO IV STATEMENT JUL 252017 25-Jul-17 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JULY 2017 ASSESSING FEE 4,625.00 COUNTY DATA FEE 12.84 REVALUATON & NEW CONSTRUCTION SUPPLIES & COPIES 215.17 TOTAL 4,853.01 STAFF REPORT Agenda Item 8a. Council Meeting: August 10, 2017 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the August 10th Council meeting are as follows: • Planning Commission: Trish Krueger • Parks and Trails Commission: Jennifer Russell Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 8b. Council Meeting: August 10, 2017 Prepared By: Mike Pritchard Topic: Code Enforcement Procedures and Goals Action Required: Direction Summary: Staff was directed in February of this year to start taking a more proactive and assertive approach with code enforcement and review options for making the process more efficient. Staff is taking a more proactive approach to signage in the right-of-way as well as tall grass and weeds and is reviewing other options, including the possibility of adding citations. Staff agrees with the Council that there are changes that could be made to make the process clearer and more efficient as well as gain compliance without taking an overly aggressive approach. Staff feels that the complaint-based approach is still basis for the program but a more streamlined process could be implemented. As was directed by Council at the February meeting, staff has completed an overview of our ordinances and finds that changes are needed. The City has already made small changes to the Junk Vehicle Ordinance to better define junk vehicles. However, in reviewing the Nuisance Ordinance as well as other related ordinances, there are many updates/amendments that need to be made. Staff recommends there be a comprehensive review and update of the existing ordinance(s) to be in line with a more proactive enforcement policy. This project, if directed to proceed, would start later this year and be completed in early 2018. Financial/Budget: A comprehensive review and amendments will have a budget impact to update ordinances. It is anticipated that this cost would be $3,000 to $5,000. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers, are treated with courtesy and respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Direct staff to complete a comprehensive review and draft amendments to update the Nuisance Ordinance and other related ordinances. 2. Direct staff to continue working towards a more proactive approach within the existing ordinances. Recommendation: Staff recommends a comprehensive review and amendments to the Nuisance Ordinance and other related ordinances, including condensing multiple ordinances and adding clearer language for procedures and penalties. Council Action: Direct Staff how to proceed. STAFF REPORT Agenda Item. 8c. Council Meeting: August 10, 2017 Prepared By: Jessica Beise Topic: 4M Fund – Minnesota Municipal Money Market Fund Action Required: None - Informational Summary: As discussed at the July 27, 2017 meeting the City is interested in entering into the 4M fund for access to a brokerage to hold the escrow from the Minnesota Solar project located at 23710 Highway 55 in Corcoran. Council raised concerns about risk related entering into a money market fund. Staff reviewed the 4M fund and confirmed that the money market fund is not-FDIC insured. While the 4M Fund may be a good option for other investments, based on what staff heard limiting the risk to those monies is paramount. With that in mind, staff will be moving those into FDIC insured certificates of deposit with Northland Securities, which the City currently has investments. No action needs to be taken by Council. At an upcoming meeting the staff will be bringing forward an investment strategy for review. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A - w - PUBLIC COMMENT CARD CITY OF.CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: en Forum: Op Yes or No If you are not . r Ull ) reel item, you will Speak at Open t orvin Name of Speaker: Alry 1A Related to Agenda. Item: Yes or No Agenda It Number: Are you speaking for the item ainst the item not applicable Representing: Address: Comments: Meeting Rules of Conduct. • Fill out and turn in white comment card to a staffinember. • When called upon, approach podium and state name and address. • Indicate ifrepresenting a group. • Limit remarks to 3 -5 minutes. Telephone (optional): Please Approach the Podium to Speak When Called Upon --- MMW ��v �--ANWJ=- I, 8200 County Road 116, Corcoran, MN 55340 763 - 420 -2288 www.ci.corcoran.mn.us Date: / / "7 Open Forum: Yes or No `11 you are not "qpeakin`; on an agenda item, you will Speak at Open Forum Name of Speaker: -:4 t (PLEASE PRINT CLEARL Y) Related to Agenda Item: Ces-)r No Agenda Item Number: Are you speaking )C'for the item against the item not applicable PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in White comment card to a staffinember. • When called upon, approach podium and state name and address. • Indicate if-representing a group. • Llmltrema.rlrL- to q -S min»tPc Representing: Address: ,��� �r'� �1 - j '- < Telephone (optional): : r Comments: Please Approach the Podium to Speak When Called Upon STAFF REPORT Agenda Item. 11a. Council Meeting: August 10, 2017 Prepared By: Brad Martens, Kevin Mattson, Kent Torve Topic: Willow Drive/Larkin Road Feasibility Study Action Required: Approval Summary: Attached to this report is a draft feasibility study for the proposed Willow Drive/Larkin Road pavement improvement project as directed by the City Council. The report outlines the project along with possible trail options. The Council should review the feasibility study and direct staff on next steps on the project which may include selecting a preferred scope of project so staff can finalize the finance plan and draft a resolution to proceed or to send back to staff for further review. The proposed project includes draft proposed assessments to 76 direct access properties and 30 indirect access properties. The amounts used for proposed assessment revenue were derived out of the Real Estate Consulting Letter Report also included in the feasibility study. Proposed assessments range from $3,600 to $11,700 depending on the category of the property in relation to the project which reflects 90% of the low range benefit of each category per the assessment policy. The proposed assessment role is not included in the draft feasibility study at this time. Also attached to this report is a petition against the project presented to the City Council in February 2016. Staff has reviewed the petition in comparison to properties staff anticipates being assessed for the project. The review shows that approximately 19% of the direct access properties signed the petition and approximately 13% of the indirect access properties signed the petition. It should be noted that it is unknown whether all of those property owners were asked to sign the petition or if any of those owners have changed their minds. The City has not surveyed the property owners on their favorability to the project; input from affected property owners would likely take place at a formal public hearing should the project move forward. Finally attached to this report is a letter from the City Attorney related to thoughts from individuals that there is a potential conflict of interest in voting on a project in which a member of the City Council lives. As long as the City is using objective criteria such as traffic counts, maintenance, safety, costs, etc. or a blend of many factors no conflict of interest exists. As mentioned by staff in the meeting in which this feasibility study was requested, it is clear that Trail Haven Road and Willow Drive/Larkin Road are a clear #1 and #2 in priority and could either be objectively be chosen depending on which criteria the City Council deemed most important. Further, the City Council regularly makes decisions that affect themselves such as adopting a budget with a tax levy. The Council is elected to make decisions for what they believe to be in the best interests of the entire City. Financial/Budget: Section three of the feasibility study outlines the three project options with various anticipated costs and potential funding sources for the project. A finance gap exists of between $454,000 and $1,404,000 depending on the project scope. It is likely that the general fund would be needed to fill a portion or all of the finance gap with support from the tax levy. Some Park Dedication funds could assist in funding the trail however that fund balance is approximately $506,000 and not sufficient for funding the entire costs of a trail and is needed for the proposed Ravinia neighborhood park. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Select a preferred scope of project; direct staff to finalize a finance plan and draft a resolution to proceed 2. Send back to staff for further review. Recommendation: This project is part of a strategic goal of the City Council to Pave Gravel Collector Roads. Selecting to move forward with the Willow Drive/Larkin Road pavement improvement project will require an increase to future tax levies to offs et costs. This action is at the discretion of the City Council. Council Action: Direct staff on next steps on the Willow Drive/Larkin Road Pavement Improvement Project. Attachments: 1. Draft Feasibility Study – Willow Drive and Larkin Road Pavement Improvement Project 2. Petition against paving Willow Dr. and Larkin Rd. – February 2016 3. Attorney letter – April 1, 2016 WENCK File #2294-01 August 2017 Prepared for: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Prepared by: WENCK Associates, Inc. 1800 Pioneer Creek Center Maple Plain, MN 55359 Phone: 763-479-4200 Fax: 763-479-4242 Feasibility Study Willow Drive and Larkin Road Pavement Improvement Project August 2017 i T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx FEASIBILITY STUDY for Willow Drive and Larkin Road Pavement Improvement Project AUGUST 2017 PREPARED FOR: City of Corcoran 8200 County Road 116, Corcoran, MN 55340 City Council Members: Ron Thomas, Mayor Mike Keefe Tonya LaFave Jonathan Bottama Brian Dejewski PREPARED BY: WENCK ASSOCIATES, INC. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, Minnesota 55359-0249 Telephone: (763) 479-4200 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. Date: ____________________________________________________ Kenton C. Torve, P.E. Registration No: 24807 August 2017 i T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx Table of Contents 1.0 EXECUTIVE SUMMARY ................................................................................ 1-1 2.0 PROPOSED IMPROVEMENTS ....................................................................... 2-1 2.1 General .............................................................................................. 2-1 3.0 FINANCING ................................................................................................. 3-1 3.1 General .............................................................................................. 3-1 3.2 Assessment Method ............................................................................. 3-1 3.3 Cost Apportionment ............................................................................. 3-1 3.4 Easements ......................................................................................... 3-1 3.5 Wetland ............................................................................................. 3-1 3.6 Permits .............................................................................................. 3-1 3.7 Financing ........................................................................................... 3-2 4.0 RECOMMENDATIONS .................................................................................. 4-1 5.0 SCHEDULE .................................................................................................. 5-1 TABLES 1 Option 1 Cost Table —Paving Gravel Surface 2 Option 2 Cost Table —Paving Gravel Surface and Off Road Trail 3 Option 3 Cost Table —Paving Gravel Surface and On Road Trail FIGURES 1 Willow Drive/Larkin Road – Assessed Parcels 2 Willow Drive/Larkin Road – Assessed Parcels 3 Willow Drive/Larkin Road – Assessed Parcels APPENDIX A Appraiser Opinion Letter August 2017 1-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx 1.0 Executive Summary This Feasibility Study has been prepared at the request of the City Council for pavement improvements to the existing gravel roads named Willow Drive from the Medina border which connects to Larkin Road and ends at CR 116. The construction will include improving the gravel surface to pavement using State Aid design standards for road alignment, pavement section, and street width. The two alternatives include an “On Road Trail” and “Off Road Trail. This report contains figures outlining the proposed improvements, itemized cost estimates, a proposed cost apportionment, and potentially assessed properties on figures. Cost and Method of Assessment The estimated project costs for Willow Drive/Larkin Road Pavement Improvement Projects are as follows: Option 1: Paving Gravel Surface $4.45 M Option 2: Paving Gravel Surface and Off Road Trail $5.4 M Option 3: Paving Gravel Surface and On Road Trail $5.0 M An itemized breakdown of the preliminary costs are included in Tables 1, 2 and 3 respectively. The proposed method of assessment is per the City’s current policy and based on an appraiser’s opinion letter dated July 13, 2017 (see Appendix A). August 2017 2-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx 2.0 Proposed Improvements 2.1 GENERAL The project is located in south central Corcoran, north of Highway 55 and connects to the Medina border on the south (Willow Drive) and CR 116 on the east (Larkin Road). The City is in discussion with Medina regarding the extension of pavement improvements to the remainder of Willow Drive to match the existing pavement edge located just north of an existing business in Medina. The proposed work would include improving the existing gravel base and paving to State Aid design standards for vertical and horizontal alignment, pavement section, and pavement width. Trails are an option also. The final road features will be determined during the design component of the project. The estimated construction costs have contingencies in place for unknown items such as subgrade issues which are best handled during both the design and construction phases. Design standards are set by MnDOT and changes to the existing road bed include flatter side slopes (4:1), horizontal alignment (curves), culvert extensions (to obtain flatter slopes), bituminous thickness, soil improvements, etc. Some curbing may be utilized to lessen the impacts to adjacent properties, however the vast majority of the project is a rural section with ditches. August 2017 3-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx 3.0 Financing 3.1 GENERAL The total project costs associated with the improvements are proposed to be financed through various methods, including State Aid construction funds, assessments, possibly park funds, etc. The total estimated project costs for the various improvements identified in this report include indirect project costs such as engineering, legal, administrative, geotechnical testing, existing right-of-way, additional easements, and other miscellaneous items. 3.2 ASSESSMENT METHOD The proposed method of assessment for the project was determined by the recently approved assessment policy. Figures 1, 2, and 3 identify the parcels potentially assessed. 3.3 COST APPORTIONMENT Construction costs are shown in Tables 1, 2 and 3. The benefitting parcels are identified in Figure 1, 2 and 3. An appraiser’s opinion letter is provided in Appendix A. 3.4 EASEMENTS Review of the existing right-of-way will be completed to determine the extent of additional easements and/or right-of-way. A prescriptive easement exists for the roadway surface and maintenance area, so additional costs are estimated as a line item and differences would be in the contingency. 3.5 WETLAND A field delineation of any wetlands located within or adjacent to the road corridor will be completed to determine the wetland mitigation or credit purchase that will be required. A line item for wetland credits is included, with both the on road, and off road trail requiring more banked wetland costs. 3.6 PERMITS It is anticipated that the following permits will be required for the project. This may not be an exhaustive list, but includes those permits typical for projects with similar improvements and impacts. Minnesota Pollution Control Agency – NPDES permit (construction) Elm Creek Watershed, Army Corps of Engineers – wetland permits. MnDOT plan approvals August 2017 3-2 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx 3.7 FINANCING Financing options for the project could come from various funding sources including assessments, State Aid, and city general fund via a bond. Revenue $1,620,000 Current 2017 MSA Balance $236,000 2018 Contribution $1,856,000 Projected 2018 Balance $1,180,000 Five-Year Advance $3,036,000 Total MSA $800,000 Assessment Revenue See Note 1 Below $160,000 Larkin Overlay 2018 Asphalt Budget $3,996,000 Total Scenarios The three options have the following financing scenarios. Option 1—Road Only Project Cost $ 4,450,000 Revenue $3,996,000 Gap $454,000 Option 2—Road and Off-Road Trail Project Cost $5,400,000 Revenue $3,996,000 Gap $1.404,000 Option 3 – Road and On Road Trail Project Cost $5,000,000 Revenue $3,996,000 Gap $1,004,000 Note 1: Additional $400,000 in assessment revenue is anticipated to be deferred until future plat as outlined in the assessment policy August 2017 4-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx 4.0 Recommendations All improvements addressed within this report are feasible from an engineering perspective. Therefore, it is recommended that: If the proposed improvements are determined by the Council to be feasible and necessary, the City Council should approve this Feasibility Report by Resolution and order the Public Improvements Hearing. August 2017 5-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Willow Larkin 2017 August\Text\Willow Drive Feasibility Report DRAFT_August 2017.docx 5.0 Schedule Following the Improvement Hearing, and if the City so orders the project, the construction could occur in 2018. Assessments will be certified following construction and the formal assessment hearing process. See the following proposed schedule. August 10th Engineer Presents Draft Feasibility Study and Council August 24th Council adopts resolution receiving Feasibility Study; Schedules improvement hearing. Fall/Winter 2017 Obtain ROW and easements 2018 January 25th Hold Improvement Hearing Order plans and specifications January 25th Approve Plans and Specifications, Authorize Bidding *Note – MnDOT State Aid Review process can add 4-6 weeks May 10th Receive Bids May 24th Hold assessment hearing; Issue notice of award June Contracting Process July--December Construction November Record assessments with County June 2019 Complete restoration Tables No.Item Units Est. Qty Est. Unit Price Est. Total OPTION 1 - Willow between County Road 116 & City Limits (Medina) No Trail 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $150,000.00 $150,000.00 2 TRAFFIC CONTROL LUMP SUM 1 $10,000.00 $10,000.00 3 CLEAR & GRUB LUMP SUM 1 $10,000.00 $10,000.00 4 BITUMINOUS PAVEMENT RECLAMATION SQ YD 20,700 $5.00 $103,500.00 5 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 $25,000.00 $25,000.00 6 COMMON EXCAVATION CU YD 25,230 $12.00 $302,760.00 7 COMMON EXCAVATION - UNSUITABLE/SOIL CORRECTION CU YD 7,680 $15.00 $115,200.00 8 12" SELECT GRANULAR TON 10,200 $10.00 $102,000.00 9 8" AGGREGATE BASE, CLASS 5 TON 16,700 $15.00 $250,500.00 10 4" SHOULDER AGGREGATE, CLASS 2 TON 3,900 $35.00 $136,500.00 11 1.5" TYPE WEARING COURSE MIXTURE TON 4,800 $70.00 $336,000.00 12 2" TYPE NON-WEARING COURSE MIXTURE TON 6,400 $60.00 $384,000.00 13 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,200 $5.00 $6,000.00 14 GEOTEXTILE FABIC, TYPE V NON-WOVEN SQ YD 37,845 $2.00 $75,690.00 15 6" PVC DRAINTILE LIN FT 14,000 $10.00 $140,000.00 16 CULVERT REPLACEMENT LIN FT 3,030 $60.00 $181,800.00 17 DRIVEWAY APPROACHES (PAVED)EACH 72 $2,000.00 $144,000.00 18 SITE RESTORATION LUMP SUM 1 $85,000.00 $85,000.00 19 EROSION CONTROL LUMP SUM 1 $30,000.00 $30,000.00 20 PAVEMENT MARKINGS LUMP SUM 1 $10,000.00 $10,000.00 21 GUARDRAIL INSTALLATION LIN FT 500 $35.00 $17,500.00 22 ROAD CROSSING - BOX CULVERT LUMP SUM 1 $55,000.00 $55,000.00 23 WETLAND MITIGATION LUMP SUM 1 $150,000.00 $150,000.00 24 ROAD WIDENING/ALTERNATIVES LUMP SUM 1 $10,000.00 $10,000.00 25 EASEMENT ACQUISITION LUMP SUM 1 $250,000.00 $250,000.00 $3,080,450.00 20% CONTINGENCY $616,090.00 EST. TOTAL CONSTRUCTION COST $3,696,540.00 20% INDIRECT COSTS $739,308.00 EST. TOTAL COST $4,435,848.00 NOTES (For All Tables)ROUNDED VALUE $4,450,000.00 1 - Does not include costs for relocation of private utilities 2- Public works potential to perform topsoil, shoulder aggregate, etc. 3. Indirect costs increased to 20% to include O/E and legal work. Borings may change common ex quantity. Table 1 Option 1--Paving Gravel Surface Willow Drive Larkin Road Pavement Improvement Project City of Corcoran Contractor No.Item Units Est. Qty Est. Unit Price Est. Total OPTION 2 - Willow between County Road 116 & City Limits (Medina) Offset Trail 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $150,000.00 $150,000.00 2 TRAFFIC CONTROL LUMP SUM 1 $10,000.00 $10,000.00 3 CLEAR & GRUB LUMP SUM 1 $15,000.00 $15,000.00 4 BITUMINOUS PAVEMENT RECLAMATION SQ YD 20,700 $5.00 $103,500.00 5 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 $25,000.00 $25,000.00 6 COMMON EXCAVATION CU YD 25,230 $12.00 $302,760.00 7 COMMON EXCAVATION - UNSUITABLE/SOIL CORRECTION CU YD 7,680 $15.00 $115,200.00 8 12" SELECT GRANULAR TON 10,200 $10.00 $102,000.00 9 8" AGGREGATE BASE, CLASS 5 TON 16,700 $15.00 $250,500.00 10 4" SHOULDER AGGREGATE, CLASS 2 TON 3,900 $35.00 $136,500.00 11 1.5" TYPE WEARING COURSE MIXTURE TON 4,800 $70.00 $336,000.00 12 2" TYPE NON-WEARING COURSE MIXTURE TON 6,400 $60.00 $384,000.00 13 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,200 $5.00 $6,000.00 14 GEOTEXTILE FABIC, TYPE V NON-WOVEN SQ YD 37,845 $2.00 $75,690.00 15 6" PVC DRAINTILE LIN FT 14,000 $10.00 $140,000.00 16 CULVERT REPLACEMENT LIN FT 3,030 $60.00 $181,800.00 17 DRIVEWAY APPROACHES (PAVED)EACH 72 $3,000.00 $216,000.00 18 SITE RESTORATION LUMP SUM 1 $85,000.00 $85,000.00 19 EROSION CONTROL LUMP SUM 1 $30,000.00 $30,000.00 20 PAVEMENT MARKINGS LUMP SUM 1 $10,000.00 $10,000.00 21 GUARDRAIL INSTALLATION LIN FT 500 $35.00 $17,500.00 22 ROAD CROSSING - BOX CULVERT LUMP SUM 1 $55,000.00 $55,000.00 23 WETLAND MITIGATION LUMP SUM 1 $150,000.00 $150,000.00 24 ROAD WIDENING/ALTERNATIVES LUMP SUM 1 $10,000.00 $10,000.00 25 EASEMENT ACQUISITION LUMP SUM 1 $250,000.00 $250,000.00 $3,157,450.00 20% CONTINGENCY $631,490.00 EST. TOTAL CONSTRUCTION COST $3,788,940.00 20% INDIRECT COSTS $757,788.00 EST. TOTAL COST $4,546,728.00 OFF ROAD TRAIL 26 COMMON EXCAVATION CU YD 6000 $10.00 $60,000.00 27 6" AGGREGATE BASE, CLASS 5 TON 7243 $15.00 $108,645.00 28 3" TRAIL BITUMINOUS TON 3030 $80.00 $242,400.00 29 ADDITIONAL BOX CULVERT LUMP SUM 1 $25,000.00 $25,000.00 30 ADDITIONAL CULVERT LENGTHS LIN FT 66 $60.00 $3,960.00 31 ADDITIONAL WETLAND MITIGATION LUMP SUM 1 $150,000.00 $150,000.00 32 RESTORATION LUMP SUM 1 $20,000.00 $20,000.00 33 ADDITIONAL EASEMENT ACQUISITION LUMP SUM 1 $200,000.00 $200,000.00 $810,005.00 EST. TOTAL COST $5,356,733.00 ROUNDED VALUE $5,400,000.00 Table 2 Option 2--Paving Gravel Surface and Off Road Trail Willow Drive Larkin Road Pavement Improvement Project City of Corcoran Contractor No.Item Units Est. Qty Est. Unit Price Est. Total OPTION 3 - Willow between County Road 116 & City Limits (Medina) Adjacent Trail 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $150,000.00 $150,000.00 2 TRAFFIC CONTROL LUMP SUM 1 $10,000.00 $10,000.00 3 CLEAR & GRUB LUMP SUM 1 $10,000.00 $10,000.00 4 BITUMINOUS PAVEMENT RECLAMATION SQ YD 20,700 $5.00 $103,500.00 5 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 $25,000.00 $25,000.00 6 COMMON EXCAVATION CU YD 25,230 $12.00 $302,760.00 7 COMMON EXCAVATION - UNSUITABLE/SOIL CORRECTION CU YD 7,680 $15.00 $115,200.00 8 12" SELECT GRANULAR TON 10,200 $10.00 $102,000.00 9 8" AGGREGATE BASE, CLASS 5 TON 16,700 $15.00 $250,500.00 10 4" SHOULDER AGGREGATE, CLASS 2 TON 3,900 $35.00 $136,500.00 11 1.5" TYPE WEARING COURSE MIXTURE TON 4,800 $70.00 $336,000.00 12 2" TYPE NON-WEARING COURSE MIXTURE TON 6,400 $60.00 $384,000.00 13 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,200 $5.00 $6,000.00 14 GEOTEXTILE FABIC, TYPE V NON-WOVEN SQ YD 37,845 $2.00 $75,690.00 15 6" PVC DRAINTILE LIN FT 14,000 $10.00 $140,000.00 16 CULVERT REPLACEMENT LIN FT 3,030 $60.00 $181,800.00 17 DRIVEWAY APPROACHES (PAVED)EACH 72 $2,000.00 $144,000.00 18 SITE RESTORATION LUMP SUM 1 $85,000.00 $85,000.00 19 EROSION CONTROL LUMP SUM 1 $30,000.00 $30,000.00 20 PAVEMENT MARKINGS LUMP SUM 1 $10,000.00 $10,000.00 21 GUARDRAIL INSTALLATION LIN FT 500 $35.00 $17,500.00 22 ROAD CROSSING - BOX CULVERT LUMP SUM 1 $55,000.00 $55,000.00 23 WETLAND MITIGATION LUMP SUM 1 $150,000.00 $150,000.00 24 ROAD WIDENING/ALTERNATIVES LUMP SUM 1 $10,000.00 $10,000.00 25 EASEMENT ACQUISITION LUMP SUM 1 $250,000.00 $250,000.00 $3,080,450.00 20% CONTINGENCY $616,090.00 EST. TOTAL CONSTRUCTION COST $3,696,540.00 20% INDIRECT COSTS $739,308.00 EST. TOTAL COST $4,435,848.00 ON ROAD TRAIL 26 COMMON EXCAVATION CU YD 6000 $12.00 $72,000.00 27 8" AGGREGATE BASE, CLASS 5 TON 9657 $15.00 $144,855.00 28 1.5" TYPE WEARING COURSE MIXTURE TON 1438 $60.00 $86,280.00 29 2" TYPE NON-WEARING COURSE MIXTURE TON 1916 $70.00 $134,120.00 30 ADDITIONAL BOX CULVERT LUMP SUM 1 $25,000.00 $25,000.00 31 ADDITIONAL CULVERT LENGTHS LIN FT 30 $60.00 $1,800.00 32 ADDITIONAL WETLAND MITIGATION LUMP SUM 1 $20,000.00 $20,000.00 33 RESTORATION LUMP SUM 1 $20,000.00 $20,000.00 34 ADDITIONAL EASEMENT ACQUISITION LUMP SUM 1 $50,000.00 $50,000.00 $554,055.00 EST. TOTAL COST $4,989,903.00 ROUNDED VALUE $5,000,000.00 Table 3 Option 3--Paving Gravel Surface and On Road Trail Willow Drive Larkin Road Pavement Improvement Project City of Corcoran Contractor Figures Appendix A Appraiser Opinion Letter Report Type Real Estate Consulting Letter Report Effective Date July 13, 2017 Prepared By: Ethan Waytas, Appraiser William R. Waytas, Appraiser Nagell Appraisal Incorporated 12805 Highway 55, Suite 300 Plymouth, Minnesota 55441 Tel: 952.544.8966 | Fax: 952.544.8969 Client Subject Property City of Corcoran Street Improvement Project Attn: Brad Martens, City Administrator Willow Drive and Larkin Road 8200 County Road 116 Corcoran, MN 55340 Corcoran, MN 55340 File # V1707001 Nagell Appraisal Incorporated | 952.544.8966 Page 1 NAGELL APPRAISAL INCORPORATED 12805 Highway 55 #300 Minneapolis 952-544-8966 Plymouth, MN 55441 St. Paul 651-209-6159 Established in 1968 Central Fax 952-544-8969 _________________________________________________________________________ City of Corcoran July 31, 2017 Attn: Brad Martens, City Administrator 8200 County Road 116 Corcoran, MN 55340 To Brad Martens: Per your request, this is a letter report is to assist the city for guidance regarding a potential street improvement project within the city (see attached map for the location of the street in the project). The proposed project is the construction of a wider, MSA Standard road. A majority of the existing road is gravel, however, there is a paved area. This report is not an appraisal, but rather provides a preliminary opinion of a general range of market benefit, if any, for similar properties. SCOPE OF ASSIGNMENT In accordance with your request, a drive-by viewing of the properties has been made along with some general market comments regarding benefit (if any) for the proposed street improvement project as it relates to the subject market. As noted in the engageme nt letter, no specific sales data has been collected for this assignment. The general market comments are based on past appraisals, experience, and market information. Pictures of the streets were taken on July 13, 2017. The appraiser also viewed an aerial/satellite image on the county GIS website. A project feasibility report was not available at the time of this letter report; the city provided a summary of the proposed project. If the feasibility report describes a different project, the findings of this letter could differ. PROJECT The City of Corcoran is proposing to improve Willow Drive and Larkin Road with new asphalt, base, wider drive lanes, and a shoulder. Per request, you desire to know the benefit (if any) as it impacts properties in the project area. Motivation for the road improvement project stems from deteriorating existing gravel and paved road surface. Page 2 Nagell Appraisal Incorporated | 952.544.8966 AREA DESCRIPTION The City of Corcoran is a western outlying suburban community located approximately 35 minutes northwest of Downtown Minneapolis. The population was 5,500 as of 2010 census (a decrease of 2.3% from the 2000 census). Residential properties generally range in price between $75,000 and $750,000+ in the City Limits with an average of about $340,000 (MLS statistics). The commercial portion of the city is located at the intersection of County Roads 10 & 116. The remainder of the city is mostly made up of rural residential, large estate-sized residential and newer scattered single-family residential developments. Corcoran has a reputation as a stable community. Access to most shopping and surrounding communities is within 15 minutes. Most existing buildings in the area range from average to good quality. SUBJECT PROPERTIES The project area consists of detached single family residential homes on small acreage parcels ranging from around 1 acre to 5+ acres. Also located in the project area are some larger acreage properties (e.g. hobby farms). Most of the residential dwellings are average quality with 1 -story, 1.5-story, or 2-story design, and appear to have been built within the past 40 years. Per city, the larger acreage properties will have additional building rights due to the road paving. Along the eastern boundary (near Fletcher Lane) of the project are multiple commercial properties which will benefit from the project as well. Additionally, there are residential properties that do not directly front on Willow Drive, but do have indirect access via a neighborhood road; these properties also benefit from the proposed road project. EXISTING STREETS & UTILITIES Physical Condition of the Existing Road: The existing road improvements are gravel (unpaved along Willow Drive and portions of Larkin Road ), paved (a portion of Larkin Road), no storm sewer or curb. The roads require continuous maintenance, which can be costly, as the subgrade appears to be susceptible to moisture. The existing road appears to have exceeded its original expected life and is not up to current road standards. Physical Condition of Existing Utilities: There are no public utilities in the road; a majority of the existing homes have private sanitary sewer and private well. Functional Design of the Road: The existing gravel design is dated, and the base material no longer appears to provide adequate support for the road bed. Drainage appears to be compromised as a result of the design. The existing paved road is in fair condition Gravel and roads in fair condition do not meet the expectations of typical market participants in this suburban market for re-development, resale price, and/or updating the current uses. Overall, the existing street improvements are in fair to poor condition, look dated and reflect likewise on the adjoining and side street properties. Gravel roads create significantly more dust and require users of the road to wash their cars more. Nagell Appraisal Incorporated | 952.544.8966 Page 3 PROPOSED ROAD IMPROVEMENT The city is proposing to upgrade Willow Drive and a portion of Larkin Road from gravel to paved (bituminous) roadway. Per city, the base will be 12” of Class 5 aggregate, with 3” of non-wearing pavement plus an additional 2” pavement wear layer. There will be 12’ wide drive lanes and 4” deep shoulders (2’ paved, 2’ with Class 2 aggregate). Additionally, the city will pave driveway approaches. Note: There is no storm sewer/curb and gutter work included in this project. The foundation and base of the road will also be improved to current standards to facilitate better drainage, keep the road base dry and provide safer road conditions. Reportedly, the new street improvements are to last for over 20+ years. Given the existing condition and limited market appeal of the current gravel road, the proposed road project is logical. It is also sensible to construct and install utility infrastructure while the road is be ing improved. As part of the project the city would also improve the existing fair condition paved portion of Larkin Road. The road would be constructed to match the new paved asphalt area on Willow Road and the gravel portion of Larkin Road. If any of the above descriptions change, the benefit due to the project could differ. HIGHEST AND BEST USE The subject project area is located in the southeastern portion of the city near County Road 116. The properties in the project area are a mixture of small acreage residential, large acreage residential, hobby farms, agricultural, and commercial. Owners in the subject area appear to update their property as needed when site and building components wear out or become dated. Owners in the overall area commonly pave their driveways as needed, recognizing it adds value when done. Therefore, it is logical to update the road to the subject properties as needed as these are essential property characteristics that are expected in this market. An informed buyer would consider the condition of the road and road bed. A well-constructed and good condition road provides aesthetic appeal to a property. Given a choice, a potential informed buyer would likely prefer a newer road over a deteriorating road. If replacement of components of real estate near the end of their economic life in a home or building is postponed, it can be more costly in the long run ; delays in replacing components can result in incurring higher interim maintenance costs and potential difficulty in marketing the property. Also, it is typical for the cost of the replacement of an improvement to increase over time. That said it is logical and prudent for market participants to update/replace dated components when needed. Therefore, the highest and best use of the surrounding properties in the project area is for the continued residential use with the proposed infrastructure improvements . Page 4 Nagell Appraisal Incorporated | 952.544.8966 DISCUSSION OF MARKET BENEFIT Listed below are the factors that will be taken into consideration concerning the potential benefit to the properties. Description Existing Improvements Change 1) Road Surface Gravel Paved, good 2) Road Surface Fair condition pavement Paved, good 2) Base Condition Appears poor Good 3) Curb N/A N/A 4) Drainage Appears poor Adequate 5) Storm Sewer Surface Surface 6) City water N/A N/A 7) City sewer N/A N/A 8) Sidewalk N/A N/A 9) Street Lights N/A N/A 10) Functional Design of Road Dated Good 11) Traffic Management Fair Average 12) Pedestrian Use (biking, walking, etc.) Fair Good 13) Median N/A N/A 14) Road Proximity to Properties N/A N/A 15) Dust Yes Nil 16) Visual Impact on Properties Poor Good Based on the preceding grid, the subject properties will improve in 8 of the 16 categories. Market participants generally recognize that roads need replacing when nearing the end of a long economic life. A typical buyer in the subject market commonly prefers a paved road surface road versus a gravel road. In addition to visual benefit, new street improvements provide better and safer use for pedestrians (biking, walking, stroller, rollerblading, etc.) and drivers. In addition, paved roads provide an added benefit to drivers, as there is less dust and need for washing the car. The new streets will enhance potential for re-development and/or updating the current properties. Properties that indirectly/directly abut or have driveways that exit on the new street will benefit. Based on past appraisals, experience, and general market information, it is not uncommon for properties similar those in the subject market to realize an increase in price for new street improvements. Nagell Appraisal Incorporated | 952.544.8966 Page 5 Discussion of Market Benefit – Continued Willow Drive and Larkin Road (gravel areas) For most residential properties (depending on site size, building quality, type of use and overall appeal) the average benefit for a buildable lot or potential future lot with frontage on Willow Drive or Larkin Road (gravel areas) could be around $13,000 to $18,000 per property. Properties with shared driveway access onto Willow Drive or Larkin Road would have the same benefit as properties with direct driveway access. There are also a number of properties with indirect frontage on Willow Drive or Larkin Road (for example on Nystrom Lane). The average benefit for a buildable residential lot or potential future residential lot with indirect paved frontage (Cates Longhorn Road for example, good quality) on Willow Drive or Larkin Road (gravel areas) could be around $5,000 to $6,000 per property. • A corner lot benefit with gravel frontage (but no access) along Willow Drive or Larkin Road could be around $6,000 to $7,000 per property. The average benefit for a buildable residential lot or potential future residential lot with indirect gravel frontage (Nystrom Lane, average quality or within 1,000’ of Willow Drive or Lark Road , gravel areas) could be around $4,000 to $5,000 per property. • A corner lot benefit with gravel frontage (but no access) along Willow Drive or Larkin Road could be around $5,000 to $6,000 per property. Willow Drive and Larkin Road (paved areas) For most residential properties (depending on site size, building quality, type of use and overall appeal) the average benefit for a buildable lot or potential future lot with frontage on Willow Drive or Larkin Road (paved areas) could be around $7,000 to $12,000 per property. Properties with shared driveway access onto Willow Drive or Larkin Road would have the same benefit as properties with direct driveway access. The average benefit for a commercial property that has direct access to Larkin Road (paved area) could be around $10,000 to $14,000 per property. Page 6 Nagell Appraisal Incorporated | 952.544.8966 CONCLUSION The benefit amount noted above should not be construed or relied on as being an appraisal, but are general observations based on the overall market. If an appraisal were made on the individual properties, the actual benefit amount could vary from market observations above. If you have additional questions, please do not hesitate to contact us. Sincerely, Ethan Waytas William R. Waytas, SRA, CRP Certified General MN 40368613 Certified General MN 4000813 Enclosures: Location Map, Aerial Map View of Project, Subject Photos, Qualifications, Engagement Letter _________________________________________________________________________ www.nagellmn.com Nagell Appraisal Incorporated | 952.544.8966 Page 7 LOCATION MAP Page 8 Nagell Appraisal Incorporated | 952.544.8966 AERIAL VIEW OF PROJECT MAP *Red line reflects project area (approximate) Nagell Appraisal Incorporated | 952.544.8966 Page 9 SUBJECT PHOTOGRAPHS Street scene Street scene Street scene New construction Page 10 Nagell Appraisal Incorporated | 952.544.8966 Subject Photographs – continued Street scene Street scene Street scene Street scene Nagell Appraisal Incorporated | 952.544.8966 Page 11 Subject Photographs – continued Street scene (side street, Cates Longhorn Road) House view House view House view Page 12 Nagell Appraisal Incorporated | 952.544.8966 Subject Photographs – continued Street scene Street scene Street scene Street scene Nagell Appraisal Incorporated | 952.544.8966 Page 13 Subject Photographs – continued Street scene Street scene Commercial property Commercial property Page 14 Nagell Appraisal Incorporated | 952.544.8966 Subject Photographs – continued Commercial property Street scene Nagell Appraisal Incorporated | 952.544.8966 Page 15 QUALIFICATIONS Appraisal Experience Presently and since 2006, Ethan Waytas has been employed as an employee of Nagell Appraisal Incorporated, an independent appraisal firm (12 employees) who annually prepare 1,500 +/- appraisal reports of all types. He is currently a full time licensed certified general real estate appraiser, as well as the director of the company’s IT department. Properties appraised: • Commercial - low and high-density multi-family, retail, office, industrial, restaurant, church, strip - mall, fast-food, convenience stores, auto-service and repair, cinema, numerous special use properties, and subdivision analysis. • Residential – single-family residences, hobby farms, lakeshore, condominiums, townhouses, REO and land. • Eminent Domain – extensive partial and total acquisition appraisal services provided to numerous governmental agencies and private owners. • Special Assessment – numerous street improvement and utilities projects for both governmental and private owners. • Clients - served include banks, savings and loan associations, trust companies, corporations, governmental bodies, relocation companies, attorneys, REO compan ies, accountants and private individuals. • Area of Service - most appraisal experience is in the greater Twin Cities Metro Area (typically an hour from downtown metro). Numerous assignments throughout Minnesota. Professional Membership, Associations & Affiliations License: Certified General Real Property Appraiser, MN License #40368613 Education -- Graduate of the University of Minnesota: College of Science and Engineering, Twin Cities Campus Bachelor of Science in Computer Science, with distinction, 3.86 GPA. -- General & Professional Practice Courses & Seminars -- Basic Appraisal Procedures -- Basic Appraisal Principles -- 2012-2013 15-Hour National Uniform Standards of Professional Appraisal Practice -- General Appraiser Sales Comparison Approach -- General Appraiser Income Approach – Part 1 -- General Appraiser Income Approach – Part 2 -- Advanced Income Capitalization -- General Appraiser Report Writing and Case Studies -- Real Estate Finance, Statistics and Valuation Modeling -- 2014-2015 7-hour National USPAP Update Course -- General Appraiser Site Valuation & Cost Approach -- Advanced Market Analysis and Highest & Best Use -- Advanced Concepts & Case Studies -- Quantitative Analysis Page 16 Nagell Appraisal Incorporated | 952.544.8966 Curriculum Vitae -- continued Appraisal Experience Presently and since 1985, William R. Waytas has been employed as a full time real estate appraiser. Currently a partner and President of the Nagell Appraisal & Consulting, an independent appraisal firm (12 employees) who annually prepare 1,500 +/- appraisal reports of all types. Mr. Waytas was employed with Iver C. Johnson & Company, Ltd., Phoenix, AZ from 1985 to 1987. Properties appraised: • Commercial - low and high-density multi-family, retail, office, industrial, restaurant, church, strip - mall, fast-food, convenience stores, auto-service and repair, hotel, hotel water park, bed & breakfast, cinema, marina, numerous special use properties, and subdivision analysis. • Residential – single-family residences, hobby farms, lakeshore, condominiums, townhouses, REO and land. • Eminent Domain – extensive partial and total acquisition appraisal services provided to numerous governmental agencies and private owners. • Special Assessment – numerous street improvement and utilities projects for both governmental and private owners. • Review – residential, commercial and land development. • Clients - served include banks, savings and loan associations, trust companies, corporations, governmental bodies, relocation companies, attorneys, REO companies, accountants and private individuals. • Area of Service - most appraisal experience is in the greater Twin Cities Metro Area (typically an hour from downtown metro). Numerous assignments throughout Minnesota. Professional Membership, Associations & Affiliations License: Certified General Real Property Appraiser, MN License #4000813. Appraisal Institute: SRA, Senior Residential Appraiser Designation, General Associate Member Employee Relocation Council: CRP Certified Relocation Professional Designation. International Right-Of-Way Association: Member HUD/FHA: On Lender Selection Roster and Review Appraiser DNR: Approved appraiser for Department of Natural Resources Testimony -- Court, deposition, commission, arbitration & administrative testimony given. Mediator -- Court appointed in Wright County. Committees -- President of Metro/Minnesota Chapter, 2002, Appraisal Institute. -- Chairman of Residential Admissions, Metro/MN Chapter, AI. -- Chairman Residential Candidate Guidance, Metro/Minnesota Chapter, AI. -- Elm Creek Watershed Commission, Medina representative 3 years. -- Medina Park Commission, 3 years. Nagell Appraisal Incorporated | 952.544.8966 Page 17 Curriculum Vitae -- continued Education -- Graduate of Bemidji State University, Minnesota. B.S. degree in Bus. Ad. -- During college, summer employment in building trades (residential and commercial). -- Graduate of Cecil Lawter Real Estate School. Past Arizona Real Estate License. -- General & Professional Practice Courses & Seminars -- Course 101-Introduction to Appraising Real Property. -- Numerous Standards of Professional Practice Seminar. -- Fair Lending Seminar. -- Eminent Domain & Condemnation Appraising. -- Eminent Domain (An In-Depth Analysis) -- Property Tax Appeal -- Eminent Domain -- Business Practices and Ethics -- Scope of Work -- Construction Disturbances and Temporary Loss of Going Concern -- Uniform Standards for Federal Land Acquisitions (Yellow Book Seminar) -- Partial Interest Valuation Divided (conservation easements, historic preservation easements, life estates, subsurface rights, access easements, air rights, water rights, transferable development rights) Commercial/Industrial/Subdivision Courses & Seminars -- Capitalization Theory & Techniques -- Highest & Best Use Seminar -- General & Residential State Certification Review Seminar -- Subdivision Analysis Seminar. -- Narrative Report Writing Seminar (general) -- Advanced Income Capitalization Seminar -- Advanced Industrial Valuation -- Appraisal of Local Retail Properties -- Appraising Convenience Stores -- Analyzing Distressed Real Estate -- Evaluating Commercial Construction -- Fundamentals of Separating Real Property, Personal Property and Intangible Business Assets Residential Courses & Seminars -- Course 102-Applied Residential Appraising -- Narrative Report Writing Seminar (residential) -- HUD Training session local office for FHA appraisals -- Familiar with HUD Handbook 4150.1 REV-1 & other material from local FHA office. -- Appraiser/Underwriter FHA Training -- Residential Property Construction and Inspection -- Numerous other continuing education seminars for state licensing & AI Speaking Engagements -- Bankers -- Auditors -- Assessors -- Relocation (Panel Discussion) Publications -- Real Estate Appraisal Practice (book): Acknowledgement -- Articles for Finance & Commerce and Minnesota Real Estate Journal Toll Free: 800-472-2232 Email: wenckmp@wenck.com Web: wenck.com STAFF REPORT Agenda Item. 11b. Council Meeting: August 10, 2017 Prepared By: Brad Martens, Kevin Mattson, Pat Meister Topic: Truck Purchase – Public Works Action Required: Approval Summary: In January of this year a 1982 Ford F350 caught on fire and was totaled. The truck was originally obtained from the Hanover Fire Department and used as a utility vehicle for the department (moving equipment/trailers, crack sealing, utility locates, water/sewer maintenance, etc.) and plowing. Staff had been planning to run the truck until it no longer worked before replacing. Staff has reviewed options for replacing the truck and recommends a 2018 Chevrolet Silverado 4WD regular cab with a plow. The truck will be used for the same purpose as the previous truck. It is recommended that Council approve the purchase so the truck can be delivered in time for the winter season. Financial/Budget: State contract pricing was used to obtain quotes as follows: 2018 Chevrolet Silverado $41,223.40* Plow and accessories $6,310.00 Total $47,533.40* *Does not include tax and license Due to the fire incident staff worked with the League of Minnesota Cities and obtained an insurance payment in the amount of $19,000.94 which will be applied to the purchase, making the overall cost to the City $28,532.46 plus tax and license on the truck. The City has an existing balance in the CIP fund of $68,671.45 which will be used for the purchase. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the purchase of a 2018 Chevrolet Silverado and plow equipment as presented. 2. Send back to staff for further review. Recommendation: Approve the purchase of a 2018 Chevrolet Silverado and plow equipment as presented. This is a favorable purchase as very little funds would have been received if sold/traded on the open market. Council Action: Approve the purchase of a 2018 Chevrolet Silverado and plow equipment as presented. Attachments: 1. Quotes STAFF REPORT Agenda Item. 11c. Council Meeting: August 10, 2017 Prepared By: Brad Martens Topic: Resolution in Support of Brockton Interchange Action Required: Approval Summary: The City of Dayton is applying for funding for the Brockton Interchange project through the Transportation Economic Development (TED) program and Minnesota Highway Freight Program (MHFP). The City of Corcoran has been asked to provide a resolution in support of the applications which is attached to this report. Financial/Budget: Approving the resolution does not require the City of Corcoran to fund the interchange project. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve Resolution 2017-43 supporting the City of Dayton’s application to the 2017 Minnesota Transportation Economic Development (TED) program and Minnesota Highway Freight Program (MHFP). 2. Decline to approve Resolution 2017-43 supporting the City of Dayton’s application to the 2017 Minnesota Transportation Economic Development (TED) program and Minnesota Highway Freight Program (MHFP). Recommendation: Approve Resolution 2017-43 supporting the City of Dayton’s application to the 2017 Minnesota Transportation Economic Development (TED) program and Minnesota Highway Freight Program (MHFP). Council Action: Consider a motion to approve Resolution 2017-43 supporting the City of Dayton’s application to the 2017 Minnesota Transportation Economic Development (TED) program and Minnesota Highway Freight Program (MHFP). Attachments: 1. Resolution 2017-43 City of Corcoran August 10, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-43 Page 1 of 2 Motion By: Seconded By: RESOLUTION SUPPORTING THE CITY OF DAYTON’S APPLICATION TO THE 2017 MINNESOTA TRANSPORTATION ECONOMIC DEVELOPMENT (TED) PROGRAM AND MINNESOTA HIGHWAY FREIGHT PROGRAM (MHFP) WHEREAS, the City of Corcoran, in conjunction with the Cities of Rogers, Maple Grove, Dayton, cities west of the Metro area, along the I-94 corridor, the I-94 West Chamber, local and regional businesses along the I-94 corridor and located within each of the cities named above all recognize the regional need for the Brockton interchange at I-94 and have worked collaboratively towards that regional transportation goal; and WHEREAS, it is recognized by the NW Hennepin County cities and those beyond that the future growth will continue in this part of the region and that the increased number of jobs, new and expanded businesses all along the NW corridor and the economic vitality of the state will be dependent on safe and efficient transport of goods and services that will be advanced by the Brockton Interchange; and WHEREAS, the Brockton Interchange project exemplifies the very best in public/private partnerships in collaborating together to realize transportation projects that provide economic development benefit to the region and to the state; and WHEREAS, the over five mile stretch of I-94 from Maple Grove Parkway to TH 101 in Rogers represents one of the longest corridors of I-94 in the Metro area without an interchange for traffic to enter or exit an interstate system; an d WHEREAS, the I-94/Brockton Interchange has been supported by Minnesota Department of Transportation, Hennepin County, Metropolitan Council, it’s neighboring cities and beyond, the Federal Highway Administration; and WHEREAS, the goal of constructing the interchange has been an-ongoing and committed process that began in 2005 with a Phase I assessment of the NW area with the determination of extreme need for an interchange and continued through to a $800,000 federal transportation grant which funded the completion of all required environmental work, site location and preliminary design; and WHEREAS, the City of Dayton will submit a TED and MHFP application so that the Brockton Interchange can be constructed to serve as the impetus for enhanced economic vitality of the region, bring thousands of jobs to the region and the state through new and/or expanded industrial businesses, improve safety and save lives along a seriously congested interstate; and City of Corcoran August 10, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-43 Page 2 of 2 WHEREAS, it is also important to note that the potential for loss of life, serious injury and personal property liability is increasing on I-94 as traffic flow is negatively impacted by increased use during peak and non-peak times and the Brockton interchange will help alleviate that congestion and improve t raveler safety as the potential for serious accidents will be diminished as emergency vehicles are better able to efficiently reach crash victims; and WHEREAS, the Brockton Interchange significantly enhances the opportunity for increasing jobs and economic development for the City of Corcoran in an area with over 500 acres guided for light industrial, business park, commercial, and mixed use. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Corcoran hereby declares their unified support for the application for the 2017 Minnesota Transportation Economic Development program (TED) and Minnesota Highway Freight Program (MHFP) for the Brockton Interchange. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 10th day of August, 2017. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 11d. Council Meeting: August 10, 2017 Prepared By: Officer Peter Ekenberg Topic: 2017 Night to Unite Recap Action Required: Review and Resolution Adoption Summary: The City of Corcoran held its annual Night to Unite! celebration on August 1st, 2017. Night to Unite! is a state-wide event that is done to celebrate and strengthen neighborhood and community in the City of Corcoran. This event encourages people to have neighborhood parties and interact with their neighbors. There were 7 neighborhood parties that were scheduled throughout the City. All the neighborhoods that register received a party pack that included prizes and gift cards donated by local businesses to hand out at their event. Each neighborhood party was visited by the Corcoran Police, a City Council Member, and their fire department. For the second year, the City of Corcoran hosted a party for the residents that do not have a neighborhood party to attend. The event was held at the Corcoran Public Works facility. The first year (2016) turned out to be a huge success as it was planned for 100-150 people and 350 people arrived. This year a very lofty estimate was made that 600 people would attend. Estimates are that 600-650 people visited the event. The event included the Corcoran Police Department, Corcoran Public Works, Loretto Fire, Hanover Fire, Rogers Fire, North Memorial Air Care, North Memorial Ambulance, a DNR Conservation Officer and K9, the Hennepin County Sheriff’s Office Posse, SWAT truck, and Crime Lab, face painting, chalk coloring contest, bean bag boars, Lawn Jenga, prize drawings, inflatable bounce houses and slide, and a kiddie train. It also featured food including hot dogs, roasted corn, snow cones, popcorn, root beer floats, and ice cream sundaes. The success of this program is a direct result of support from the City Council, community volunteers, the Corcoran Public Works Department, the Corcoran Police Department, Corcoran City Hall employees, the Northwest Area Jaycees, the Corcoran Lions, and our local businesses and sponsors. The resolution summarizing and acknowledging the donations is still being assembled and will be available at the Council Meeting. Financial/Budget: This event was funded by $1,500 from the City, as well as cash donations totaling around $3,375. The City also received donations in the form of gift cards, discounts, and prize baskets from the surrounding community and local businesses. Expenses for the event will be approximately $5,400 once all invoices and expenses are received. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Review the presented Night to Unite Recap and adopt resolution 2017-44 accepting the Night to Unite! donations. Recommendation: 1. Review the presented Night to Unite Recap and adopt resolution 2017-44 accepting the Night to Unite! donations. Council Action: Adopt Resolution 2017-44, which will be available at the August 10, 2017 regular Council Meeting. Attachments: None. City of Corcoran 2017 City Council Schedule Agenda Item 12. August 24, 2017 Work Session – 5:30 pm • 2018 Budget August 24, 2017 – 7:00 pm • Planning Project Update • Code Compliance Report • Motley Lot Line Adjustment and Variance • Gmach Farm Subdivision • Mayers Ag Preserve September 14, 2017 – 7:00 pm • Discussion on assessing Council performance (from goal setting) • Preliminary Levy • Insert for tax notifications • Bass Lake Crossings Final Plat and PUD September 21, 2017 – 7:00 pm • Comp Plan Meeting - Utilities September 28, 2017 – 7:00 pm • Planning Project Update • Code Compliance Report • Gmach Farm Subdivision Variance • Public Hearing – Ordinance Amendment for Community Solar Gardens • Public Hearing – Good Dogs MN IUP/CHOL October 10, 2017 – 7:00 pm • City Hall Open House – Comp Plan 5:30 pm – 7:30 pm October 12, 2017 – 7:00 pm • Financial Performance Report October 19, 2017 – 7:00 pm • Comp Plan Meeting – Draft Plan for Discussion