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2017-07-13 Council Agenda Packet
CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda July 13, 2017 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Years of Service Recognition – Jesse Olson (10 Years) 6. Consent Agenda a. Draft Minutes of June 22, 2017 Council Meeting* b. Automated Property System (APS) Service and Software License Agreement* c. Hope Chest Gambling License* d. Community Development Block Grant (CDBG) Program* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* 9. Planning Business 10. Unfinished Business 11. New Business a. Credit Card Processing* 12. 2017 Council Schedule* 13. Council Liaison Calendar Planning Commission 7/6/17 8/3/17 9/7/17 10/5/17 11/2/17 Bottema Dejewski LaFave Keefe Thomas Parks and Trails Commission 7/18/17 8/15/17 9/19/17 10/17/17 11/21/17 Cancelled Available Bottema Dejewski LaFave 14. Adjournment 4 LA.- PUBLIC COMMENT CARD CITY OF CORCORAN 8200 County Road 116, Corcoran, NM 55340 763-420-2288 Www.ci.corcoran.mn.us Date: 6. Name of Speaker: Related to Agenda 11 Are you speaking _ Representing: Open Forum: Yes or No IT you are not speakillcy oil 111) 1 da item, you will speak at Open Forum -'em: Yes o o Agenda Item Number: —for the item against the item not applicable MeetingRales of Conduct.- Fill out and turn in white comment card to a staffmember. When called upon, approach podium and state name and address. e Indicate ifrepi-esenting a gi-oup. * Limit remarks to 3-5 minutes. Address: 00, 'ei�h Telephone (optional): Comments: a Lo & r4t 15 5; ,5 c e.4 toj Please Approacb the Podium to Spealc Wben Called Upon pJ@ I dWO3 -- ; -U -- i --- - I ri %a r- r - r p p I dWO3 p J@ I dWO3 z1OH @Of ME : 6 j q@j papjdWoo qD I j P@ I A j @jj@q01H Hd��:Zj q@j ppjdWoo q3liplij @I I @qo I vj J.�d� � : Z t , q@j p@j@jdWO3 qolAp@ljj @jj@q31H Hdz�:E [I *q@j p@j@jdWO3 UOSjj'eH UIA@A 081:6 Z[ q@j 1-4-43 PU@S :I !"el X1 A@ploj ueoS jj'eH Hdsj:� Z[ "q@j p@j@jdWO3 pj*eqol!jd @I!H Hd[s: [ E� q@j p@j@jdWO3 su@I-FeN P12-48 Hd IE: Z E[ q@j papjdWoo PAeqol!jd @I!H HdH:z q@j p@j@jdWO3 @S1@8 eolss@f HV�Z:8 q@j p@j@jdWO3 @S1@8 e3iss@f Hd[s:z q@j p@j@jdWO3 UOSjj-eH UIA@A HdZS:9 �j q@j p@j@jdWO3 Pj'eq31!Ad @11H Hvz�:01 Sj q@j p@j@jdWO3 q3pplij @jjaq31H Hvp�':O[ S� q@j p@j@jdWO3 qoijp@ijj @11@qoi�j HVS�:o[ S[ q@j p@j@jdWO3 UOSjjP_jj UIA@A VWLO:� S[ "q@j p@j@jdWO3 @Spo 'eoiss@f Hdz0:Zj 61 q;@j p@I@IdWO3 qo I Ap I jj @I I @qo I Pi pjd�o : Z [ 61 "q@j paj@IdWOO pliplij @jj@q01H I I Hdso:z[ 6t "q@j paj@jdwoo pliplij Hdso:z 1 61 q@j p@j@jdWO3 pliplij alpq31H Hdso:z t 61 q@j p@j@jdWO3 qOpplij @11@q01H Ndso : z 1 61 *q@j p@j@jdWO3 qOpplij @jj@q01H Hdso:zl 61 q@j p@I@IdWO3 q3pplij @jj@q01H Hdgo:z[ 61 q@j p@j@jdWO3 qoijp@ijj @11@qoqj Hdgo:Z[ 61 q@j p@j@jdWO3 pliplij @11@qo[H Hdgo:z 1 61 q@j p@j@jdWO3 q3liplij Hdgo:zl 61 q@j pjajdWoo qoljp@ljj @11@q01H HdLO:Zl 61 q@j snj-ejS @W'eN @)!J @W'eN J@PU@S UO1jeU1jS@0 @W11 / @I-ea (9 05ed) AV H7:M 6WZ'C� "JeA CITY OF CORCORAN City Council Meeting Minutes June 22, 2017 - 7:00pm The Corcoran City Council met on June 22, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted Judy Strehler was in attendance from the Parks Commission instead of Chad Robran. City Administrator Martens noted the removal of Item 11a. Westside Tire Driveway Request after speaking with the property owner. City Administrator Martens noted the addition of 11e. Appraisal Authorization. MOTION: made by Keefe, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4. Open Forum Greg Hoglund, 19220 Hackamore Road, addressed the Council regarding water issues with the Lennar development. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of the June 8, 2017 Council Meeting b. Petition on Comprehensive Plan c. Off-Site Gambling – Corcoran Country Daze Councilor Dejewski asked that Item 6d. be considered separately. MOTION: made by LaFave, seconded by Keefe to approve the consent agenda consisting of Items 6a. and 6c. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Council inquired about the number of properties on Willow Drive/Larkin Road. City Administrator Martens noted he would have that information available at the upcoming 2040 Comprehensive Plan Work Session in July. MOTION: made by Dejewski, seconded by LaFave to approve Item 6b. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by LaFave to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Theis and Parks and Trails Commissioner Strehler were in attendance. b. Planning Project Update The report was received. c. Code Compliance Report The report was received. Council discussed code compliance and moving the process forward. City Administrator Martens noted the report only lists a portion of compliance issues. 9. Planning Business a. Interim Use Permit for Community Solar Garden at 23850 County Road 50 (PID 30-119-23- 32-0003) (City File – 17-007) City Planner Lindahl presented the report noting additional landscaping has been added to the site plan and the appraisal report indicated no discernable impact on market value for the neighboring properties for this project. City Planner Lindahl noted the decommissioning plan has been reviewed and staff recommends increasing the performance bond or letter of credit to $558,820.32 to include landfill costs. Cecilia Kavanagh, 7195 Queen Street, Greenfield, MN, addressed the Council noting she is the property owner of the project. Ms. Kavanagh noted the solar company has met the requirements of the ordinance and she has the right to sell the property for community solar gardens as it’s been allowed in Corcoran. Jon Eliason, 4930 Rebecca Park Trail, Greenfield, MN, addressed the Council regarding the diminished value of the neighboring properties. Councilor Bottema provided a presentation related to decommissioning noting concerns with the decommissioning plan specifically related to bankruptcy and recycling materials. Council discussed the viability of the decommissioning numbers presented. City Planner Lindahl noted the decommissioning plan had been reviewed with the City Engineer. Council discussed the decommissioning and the appraisal. MOTION: by LaFave, second by Keefe to adopt Resolution 2017-22 Approving an Interim Use Permit for “SEV MN 2, LLC” for a Community Solar Garden at 23850 County Road 50. Council discussed landscaping and inviting the surrounding property owners to be involved. Council discussed communication on solar and barbed wire fencing. MOTION AMENDMENT: by LaFave and affirmed by Keefe to amend the original motion to modify the language of Resolution 2017-22 on condition 9f. to state, ‘provide a fence detail of the proposed fencing without barbed wire of the project for review and approval by the City.’ Voting Aye: Thomas, Dejewski, Keefe, and LaFave Nay: Bottema (Motion carried 4:1) b. Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Preliminary PUD for “Bass Lake Crossing” a Residential Development at County Road 10 and Larkin Road (PID 25-119-23-13-0002, 25-119-23-13-0003) (City File 17-012) City Planner Lindahl presented the report noting the Parks and Trails Commission recommended the off road trail option and noted that 60 foot right-of-way was dedicated with one sidewalk. Council discussed the size of right-of-way and sidewalks. John Rask, M/I Homes addressed the Council noting 60 foot right-of way is proposed and noted they have completed projects with two sidewalks and no sidewalks. Council discussed sidewalks. Council discussed safety concerns at County Road 10 and Larkin Road intersection and a County Trail along County Road 10. City Planner Lindahl noted the PUD flexibility requested was for minimum lot area, minimum lot width, and setbacks. Council discussed PUD flexibility and County Road 10 realignment. City Administrator Martens noted sight lines will be improved with this project which is an off-site improvement. City Administrator Martens noted the applicant would look at developing the small parcel south of County Road 10 when County Road 10 is realigned. Council discussed realignment. City Administrator Martens noted staff will be meeting with Hennepin County regarding county road trails and staff is comfortable with five-yard side yard setbacks. Council discussed lot sizes, additional landscaping, the project being the entrance to Corcoran, and the cost savings in smaller lot sizes. John Rask, MI Homes, noted the buyers for the project are looking for smaller lot sizes with nicer features. Council discussed different standards within the project and setbacks. Director of Public Safety Gottschalk noted staff discussed the five-foot side yard setbacks with the Fire Chiefs and they are comfortable with the five-foot side yard setbacks as a minimum standard. Council discussed side yard set backs and improvements to County Road 10. City Administrator Martens noted this project would not participate in off-site costs for the County Road improvements, however once a feasibility study is completed for the County Road 10/Larkin Road realignment, should there be a new project, it would contribute off-site costs for the road improvement project. City Planner Lindahl noted as part of the project the City is requiring the applicant to pay for the required turn lanes and dedicate additional right of way for the County Road 10/Larkin Road realignment. Council discussed the County Road 10/Larkin Road realignment and the rear elevations. John Rask, MI Homes, noted additional architecture must be added for homes whose rear elevation abut a public street and the density was appropriate to border the downtown. John Rask, MI Homes, noted the entrance is proposed to be landscaped, some units of them have basements, and 50-foot lots are intermixed with 60-foot lots. MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2017-26 Approving a Comprehensive Plan Amendment for Property Located at County Road 10 and Maple Hill Road. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Dejewski, seconded by Keefe to adopt Ordinance 2017-353 Amending Title X of the City Code to Classify Certain Land Located at County Road 10 and Maple Hill Road. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2017-27 Approving Findings of Fact for Rezoning for Property Located at County Road 10 and Maple Hill Road. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2017 -28 Approving Preliminary Planned Unit Development Plan for “Bass Lake Crossing for MI Homes of Minneapolis LLC on 51.26 Acre Site at County Road 10 and Maple Hill Road with the addition of a condition to have sidewalks on both sides of the public streets. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2017-29 Approving Preliminary Plat for “Bass Lake Crossing for MI Homes of Minneapolis LLC on 51.26 Acre Site at County Road 10 and Maple Hill Road Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) c. Sketch Plan – Bass Lake Estates City Planner Lindahl presented the report noting the proposal has varied lot sizes with villa style homes and one estate lot. City Planner Lindahl noted the housing product is similar to Bass Lake Crossing, however with some smaller lots and more garage façade. Greg Hayes, Ebert Construction, noted they brought forward a similar project a few years ago and want feedback from Council before moving forward. Council discussed self-storage, working with the Lions on Lions Park, the off-road trail, and homeowners associations. John Rask, MI Homes, noted the Homeowners Association would likely be separate from Bass Lake Crossing, the demographic for this product are still seniors or divorcees, and the price point is lower for this product. Council discussed the school district and the price point in wanting younger families and seniors to have options. Council discussed architecture on the self-storage, traffic concerns, playground access, or an addition of a small playground. Council discussed a pedestrian crossing at County Road 10 and access to the development with school buses. d. City of Medina Comprehensive Plan Review City Planner Lindahl presented the report noting staff reviewed Medina’s 2040 Comprehensive Plan and outlined elements within the plan that could affect Corcoran’s planning. Council discussed the Municipal Utility Service Area connections and street classifications. MOTION: made by LaFave, seconded by Bottema to authorize the Mayor and City Administrator to sign and send the attached letter to the City of Medina. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 10. Unfinished Business No unfinished business was presented. 11. New Business a. Westside Tire Driveway Request This request was removed from the agenda. b. Petition for Removal of Dust Control Program – Lily Pond Lane City Administrator Martens presented the report noting the staff recommendation includes an option for the City to reinstate the road back into the dust control program should it deem it necessary. Council discussed the request and if there were concerns by Public Works Superintendent Meister. MOTION: made by Keefe, seconded by Bottema to accept the petition and direct staff to remove Lily Pond Lane from future dust control programs, unless included again at the direction of the City Council. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) c. Addressing Specific Crime/Drug Issues to Retain a Safe Atmosphere Action Plan Director of Public Safety Gottschalk presented the report noting the task force reviewed community issues and is researching options for solving the issues. Council discussed the DARE program, providing information in the newsletter and how addressing problems such as code enforcement may assist in solving the issue. d. Table Top Emergency Management Exercise Discussion Director of Public Safety Gottschalk presented the report noting a practical exercise would provide an opportunity for Council and staff to review their roles in an emergency situation. Council discussed having an overview of the incident command structure, holding similar exercises every other year and opening up the exercise to other communities. Per consensus, Council directed staff to schedule and plan an emergency management tabletop exercise in the first quarter of 2018. e. Speed Study Request – County Road 50 City Administrator Martens presented the report noting a Resolution is required to move the speed study forward. MOTION: made by Dejewski, seconded by LaFave to adopt Resolution 2017-30 Requesting a Speed Study by Hennepin County and MNDOT on County Road 50. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) f. Appraisal Authorization City Administrator Martens presented the report noting to move forward with the Willow Drive/Larkin Road feasibility study a letter of benefit needs to be obtained and the estimated cost impact would be approximately $3,000.00 based on the last benefit letter received. MOTION: made by Bottema, seconded by Keefe to authorize the City Administrator to execute an agreement with a licensed appraiser to obtain a letter of benefit or similar for the Willow Drive/Larking Road Feasibility Study. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule and noted the July Parks and Trails Commission meeting is cancelled. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Keefe, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 10:01pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6b. Council Meeting: July 13, 2017 Prepared By: Director Matt Gottschalk Topic: Automated Property System Agreement Action Required: Authorization Summary: The Corcoran Police Department is working to increase its investigative capacity. An important investigative tool used by many law enforcement agencies is the Automated Property System (APS). This system tracks sales to pawn shops and scrap dealers in participating jurisdictions across the state in order to identify and recover stolen property. Most participating jurisdictions require (by ordinance) all pawn and scrap businesses operating in their jurisdiction to participate in uploading transaction data. City staff is not aware of any such businesses operating in the City at this time; however, participation in this system would allow the Police Department to search these transactions across the state. The Police Department recently used APS (through Medina) to solve a fraudulent purchase made at A-1 Outdoor Power when the item was pawned in St. Paul. The system is administered and managed by the City of Minneapolis. Participation costs $204 annually. There is a $.90 transaction fee for businesses uploading data to the system and most Cities require (via ordinance) applicable businesses to participate in the system and pay the per transaction fee. Corcoran does not currently have any businesses that would be eligible to participate. Staff is seeking authorization to enter into the necessary agreements with the City of Minneapolis for the Automated Property System. Financial/Budget: Participation in the Automated Property System will cost the City $204.00 per year. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Staff Report—July 13, 2017 Council Meeting Prepared by Director Gottschalk Page 2 TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Options: 1. Direct staff to enter into the Automated Property System agreements with the City of Minneapolis. Recommendation: Direct staff to enter into the Automated Property System agreements with the City of Minneapolis. Council Action: Authorize City staff to sign and execute the necessary agreements for participation in the Automated Property System. Attachments: 1. Automated Property System (APS) Service And Software License Agreement City of Corcoran July 13, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-32 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING CHARITABLE GAMBLING IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Charitable Gambling License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE Hope Chest for Breast Cancer BreastFest 2017 Organization located at 3850 Shoreline Drive South, Wayzata, MN 55391 Charitable Gambling September 16, 2017 (One day license) Event located at 20439 County Road 10, Corcoran, MN VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 13th day of July, 2017. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator 6c. STAFF REPORT Agenda Item 6d. Council Meeting: July 13, 2017 Prepared By: Jessica Beise Topic: Community Development Block Grant (CDBG) Program Action Required: Approval Summary: The City has been participating in Community Development Block Grant program for many years. Every three years the City and the County sign a Joint Cooperation Agreement to continue have access to the Community Development Block Grant program. The Community Development Block Grant program provides funding for a variety of programs including home rehabilitation programs for residents as well as larger grants that can be applied for such as the grant used in the construction of the Hope Center. The Joint Cooperation Agreement is a contract between Hennepin County and each city participating in a HUD defined Urban County Community Development Block Grant (CDBG) entitlement program. This urban county status allows access to annual Community Development Block Grant allocations. Not signing a Joint Cooperation Agreement means the City is not eligible for any Community Development Block Grant funding for the agreement period, 2018-2020. Financial/Budget: There is no financial contribution required. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Council Action: Approve Resolution 2017-33 Authorizing the Execution of a Joint Cooperation Agreement Between the City of Corcoran and Hennepin County for Participation in the Urban Hennepin County Community Block Grant Program in Fiscal Years 2018-2020. Attachments: 1. Resolution 2017-33 Authorizing the Execution of a Joint Cooperation Agreement Between the City of Corcoran and Hennepin County for Participation in the Urban Hennepin County Community Block Grant Program in Fiscal Years 2018-2020 City of Corcoran July 13, 2017 County of Hennepin State of Minnesota RESOLUTION NO. 2017-33 Page 1 of 1 Motion By: Seconded By: RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF CORCORAN AND HENNEFPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEFPIN COUNTY COMMUNITY DEVELOPEMNT BLOCK GRANT PROGRAM IN FISCAL YEAR 2018-2020 WHEREAS, the City of Corcoran, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United States Department of Housing and Urban Development Community Development Block Grant (CDBG), Emergency Solutions Grants (ESG) Program, and HOME Investment Partnership (HOME) Programs; and WHEREAS, the Corcoran City Council reviewed this item at their meeting on July 13, 2017 and the City and County wish to execute a new Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the Community Development Block Grant, ESG, and HOME Programs; and THEREFORE BE IT RESOLVED by the Council of the Corcoran City that a new Joint Cooperation Agreement between the City and County be executed effective October 1, 2017 and that the Mayor and City Administrator be authorized and directed to sign the Agreement on behalf of the City. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 13th day of July, 2017. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator AgendaItem 7a-b. CouncilMeeting Date: 7/13/2017 FINANCIALCLAIMS PreparedBy: jrotzandjbeise CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20320$ Carson, Clelland & Schreder - LennarDesign 500-20335$ Carson, Clelland & Schreder - LennarEngineering PlanReview/Modification 500-20392$ Carson, Clelland & Schreder - Potential SolarInc. (MNSolar) 500-20421$ Carson, Clelland & Schreder - Ravinia7thAdditionFP17-013 500-20416$ Carson, Clelland & Schreder - SunriseSolar17-007 500-20411$ CBRE - 41178-MN170SolarGarden ImpactStudy 500-20395$ FeehanDesign & Build - EscrowRefund 500-20390$ WrightHennepin - StreetLights Total$ TotalFund #500 = SeeattachedPayments Detail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 197,033.68Total Checks SeeattachedCheckDetailRegister) TotalofAutoDeductions TOTALEXPENDITURES FOR APPROVAL$ AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount ShiftPlanning$ 6/22/2017 17thStreet Grill - GrandRapids$ 6/30/2017 FujiJapanese Restaurant - Grand Rapids$ 6/30/2017 TimberLake Lodge - Grand Rapids$ 6/30/2017 Podany's$ 7/7/2017 IncomingWireFee$ 6/15/2017 NetPayrollPP13$ 6/22/2017 MNDept. ofRevenue - FuelTax$ 6/23/2017 PaychexFee$ 6/23/2017 PERA$ 6/23/2017 Payroll Taxes$ 6/23/2017 StateofMN - MSRS$ 6/26/2017 StateofMN - Roth$ 6/26/2017 Optum - HSA$ 6/26/2017 StopPayment Fee $ 7/5/2017 Paychex CGS, Garnish$ 7/6/2017 Paychex - RCX, Payroll$ 7/6/2017 NetPayrollPP14$ 7/6/2017 PaychexFee$ 7/6/2017 Payroll Taxes$ 7/6/2017 Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2017ClaimsWorkbook 07/07/1711:38AMCITYOFCORCORAN Page 1 Check Detail Register© July2017 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid A-1OUTDOOR POWER INC E100-43100-220 Repair/Maint Supply (GENERAL)$18.48401966REPAIR SUPPLIES Total A-1 OUTDOOR POWER INC 18.48 Unpaid ABDO, EICK & MEYERS, LLP E100-41540-300 ProfessionalSrvs (GENERAL)$4,200.00385857AUDIT SERVICES Total ABDO, EICK & MEYERS, LLP 4,200.00 Unpaid ACME TOOLS E100-45200-210 Operating Supplies (GENERAL)$705.005021272SUPPLIES Total ACMETOOLS 705.00 Unpaid AMAZONCAPITALSERVICES E204-42100-210 Operating Supplies (GENERAL)$190.7202XJ-MQTY-1SUPPLIES E100-41951-210 Operating Supplies (GENERAL)$32.2703LW-L4S2-19CITYI.T. - COMPUTER E100-42100-208 Training and Instruction$69.0003W4-WVRX-TRAINING SUPPLIES E100-41951-210 Operating Supplies (GENERAL)$32.2704DF-W156-1CITY I.T. - COMPUTER E100-41951-210 Operating Supplies (GENERAL)$32.270B8F-2V81-02CITY I.T. - COMPUTER E100-42100-208 TrainingandInstruction$69.000LQR-QTLR-2TRAINING SUPPLIES E205-42100-210 Operating Supplies (GENERAL)$999.990PMD-YT40-LSUPPLIES E204-42100-210 Operating Supplies (GENERAL)$331.800RRK-R4SD-2SUPPLIES E100-41951-210 Operating Supplies (GENERAL)$32.270TMN-V0X7-0CITYI.T. - COMPUTER E100-41951-210 Operating Supplies (GENERAL)$102.990TMN-VOX7-0CITYI.T. - COMPUTER Total AMAZON CAPITAL SERVICES 1,892.58 Unpaid BCA MNJIS E100-42100-323 Radio Units$180.0000000417957RADIO UNITS - BCA ANNUALREMOTEACCESS Total BCA MNJIS 180.00 Unpaid BEAUDRY OIL COMPANY E100-41920-210 Operating Supplies (GENERAL)$0.00GASOLINE E100-42100-212 MotorFuels$719.16844571SQUAD FUEL E100-43100-212 Motor Fuels$13.08844571GASOLINE E100-41920-210 Operating Supplies (GENERAL)$54.44844571GASOLINE E100-43100-212 Motor Fuels$1,210.75844572DIESEL E100-42100-212 Motor Fuels$366.00844657SQUAD FUEL E100-43100-212 MotorFuels$7.53844657GASOLINE E100-43100-212 MotorFuels$1,154.37844658DIESEL Total BEAUDRYOIL COMPANY 3,525.33 Unpaid BURDAS TOWING E100-42100-220 Repair/Maint Supply (GENERAL)$153.0017-18621CORCORAN PDSQUAD TOWING Total BURDASTOWING 153.00 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 Professional Srvs (GENERAL)$1,944.20070617CIVIL-LEGAL E100-42100-304 Legal Fees$1,775.72070617CRIMINAL 07/07/1711:38AMCITYOFCORCORAN Page 2 Check Detail Register© July2017 Check AmtInvoiceComment E205-42100-304 Legal Fees$121.88070617VEHICLE FORFEITURE E422-43100-530 ImprovementsOtherThan Bldgs$208.51070617DTUTILITY PROJECT - STREET37% E422-49400-530 ImprovementsOtherThan Bldgs$157.79070617DTUTILITY PROJECT - WATER28% E422-49450-530 ImprovementsOtherThanBldgs$197.24070617DT UTILITYPROJECT - SEWER35% E411-43100-300 ProfessionalSrvs (GENERAL)$294.83070617PW FLOORSETTLING G500-20320 Lennar Design$35.63070617LENNAR DESIGN G500-20335 Lennar Eng PlanReview/Modific$225.63070617LENNAR ENGINEERING G500-20392 Potentia SolarInc$237.51070617MN SOLAR G500-20421 Ravinia7thAddit - FP17-013$106.88070617RAVINIA 7THADDITION G500-20416 SunriseSolar - 17-007$498.76070617SUNRISE SOLAR17-007 Total CARSON, CLELLAND & SCHREDER 5,804.58 Unpaid CBRE, INC. G500-20411 Sunrise Solar$5,400.0041178-MN170SOLARGARDENIMPACTSTUDY Total CBRE, INC. 5,400.00 Unpaid CENTURY LINK E100-45200-321 Telephone$50.74063017LAND LINE763-420-4061 Total CENTURY LINK 50.74 Unpaid CENTURYLINK 91154 E100-43100-321 Telephone$128.40063017LANDLINE/FIREMONITORING-9100 Total CENTURYLINK91154 128.40 Unpaid CINTAS - 470 E100-41941-210 Operating Supplies (GENERAL)$63.85470192969CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$43.50470192970PD RUGS E100-43100-210 Operating Supplies (GENERAL)$28.61470192971PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470192972CITY HALL-RUGS E100-43100-417 Uniforms$163.31470192973PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$63.85470196153CITY HALLRUGS E100-42100-223 Building RepairSupplies$55.16470196154PDRUGS E100-43100-210 Operating Supplies (GENERAL)$68.57470196155PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470196156CITYHALLRUGS E100-43100-417 Uniforms$176.45470196157PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$63.85470199313CITYHALLRUGS E100-42100-223 BuildingRepairSupplies$43.50470199314PD RUGS E100-43100-210 Operating Supplies (GENERAL)$28.61470199315PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470199316CITY HALLRUGS E100-43100-417 Uniforms$176.45470199317PW UNIFORMS Total CINTAS - 470 1,159.22 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$107.2853885915CHPHONES LANDLINE/FAX E100-42100-321 Telephone$107.2853885915PDPHONES LANDLINE/FAX E100-43100-321 Telephone$107.2953885915PW PHONES LAND LINE/FAX Total COMCAST- 902943336 321.85 Unpaid COMMERCIAL ASPHALT COMPANY 07/07/1711:38AMCITYOFCORCORAN Page 3 Check Detail Register© July2017 Check AmtInvoiceComment E100-43100-233 Asphalt Maint/Patching$133.67170615ASPHALT MIX Total COMMERCIALASPHALTCOMPANY 133.67 Unpaid DELTADENTAL E100-42100-131 EmployerPaidHealth$162.756944790EMPLOYER PAID HEALTH E100-42102-131 EmployerPaidHealth$101.356944790EMPLOYER PAID HEALTH E100-43100-131 EmployerPaidHealth$195.056944790EMPLOYER PAID HEALTH G100-20205 Reimbursements$63.006944790COBRA-HAMILTON E100-41400-131 Employer PaidHealth$30.706944790EMPLOYER PAID HEALTH Total DELTA DENTAL 552.85 Unpaid DIAMOND MOWERS E100-43100-220 Repair/Maint Supply (GENERAL)$88.760126475-INSUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$241.190126699-INSUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$164.220126818-INSUPPLIES Total DIAMONDMOWERS 494.17 Unpaid DIAMOND TRAFFICPRODUCTS E100-43100-232 Gravel$601.390025566-INSUPPLIES Total DIAMOND TRAFFIC PRODUCTS 601.39 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$443.245053452016 FINANCIALS E100-41941-210 Operating Supplies (GENERAL)$51.45505346ZONING ORD-2017-348 Total ECMPUBLISHERS INC 494.69 Unpaid FARM-RITEEQUIPMENTINC. E100-43100-227 Crack Filling$3,700.00E04468CRACK FILLINGEQUIPMENT SWEEPERBROOM Total FARM-RITEEQUIPMENT INC. 3,700.00 Unpaid FEEHANDESIGN & BUILD G500-20395 Feehan$875.00062917REFUNDESCROW Total FEEHAN DESIGN & BUILD 875.00 Unpaid FERGUSONENTERPRISES E601-49400-210 Operating Supplies (GENERAL)$43.574643063SUPPLIES E601-49400-210 Operating Supplies (GENERAL)$356.244677148SUPPLIES E601-49400-210 Operating Supplies (GENERAL)$137.704677398SUPPLIES E601-49400-210 Operating Supplies (GENERAL)$34.114677763SUPPLIES E601-49400-210 Operating Supplies (GENERAL)$203.004679565SUPPLIES E601-49400-210 Operating Supplies (GENERAL)$66.244695970SUPPLIES E601-49400-210 Operating Supplies (GENERAL)($262.15)CM430395SUPPLIES Total FERGUSON ENTERPRISES 578.71 Unpaid FERGUSONWATERWORKS E601-49400-215 WaterMeters$592.580248485METERS Total FERGUSONWATERWORKS 592.58 Unpaid GOPHERSTATEONE CALL 07/07/1711:38AMCITYOFCORCORAN Page 4 Check Detail Register© July2017 Check AmtInvoiceComment E601-49400-380 Utility & Services (GENERAL)$103.957060288SERVICE E602-49450-380 Utility & Services (GENERAL)$103.957060288SERVICE Total GOPHER STATE ONECALL 207.90 Unpaid HENN COSHERIFF-MC129 E100-42100-301 Prisoner$626.001000095598PRISONER FEES - BOOKING/HOUSING E100-42100-301 Prisoner$150.001000095786PRISONERFEES Total HENNCOSHERIFF-MC129 776.00 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$55.0034_01071708SQUAD MAINTENANCE - CAR WASH Total HOLIDAYSTATIONSTORES 55.00 Unpaid JAKESREPAIR & TREE PLANTING E422-43100-530 ImprovementsOtherThanBldgs$8,810.00006014DTPROJECT - TREES E422-43100-530 ImprovementsOtherThan Bldgs$1,800.00006015DT PROJECT - TREES Total JAKESREPAIR & TREEPLANTING 10,610.00 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 ProfessionalSrvs (GENERAL)$675.0025373CONTRACT SERVICE Total JOTSCOMPUTERSERVICES 675.00 Unpaid LORETTOFIREDEPARTMENT E100-42200-300 Professional Srvs (GENERAL)$34,861.032-22072017 FIRE PROTECTION - 3RDQTR Total LORETTO FIREDEPARTMENT 34,861.03 Unpaid MADISONNATIONAL LIFEINSCO E100-41300-131 EmployerPaidHealth$78.931259913EMPLOYER PAID HEALTH E100-41400-131 EmployerPaidHealth$90.071259913EMPLOYER PAID HEALTH E100-41920-131 EmployerPaidHealth$49.811259913EMPLOYER PAID HEALTH E100-42100-131 Employer PaidHealth$478.121259913EMPLOYER PAIDHEALTH E100-42102-131 Employer PaidHealth$42.041259913EMPLOYER PAID HEALTH E100-43100-131 Employer PaidHealth$246.481259913EMPLOYER PAIDHEALTH Total MADISON NATIONALLIFE INSCO 985.45 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00062717CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$32.64062717MILEAGE E100-41300-210 Operating Supplies (GENERAL)$149.95062717SUPPLIES - WORK BOOTS Total MARTENS, BRAD 232.59 Unpaid MEDINA, CITY OF E100-42100-208 TrainingandInstruction$364.6100006068TRAINING Total MEDINA, CITYOF 364.61 Unpaid MENARDS MAPLEGROVE E100-43100-220 Repair/Maint Supply (GENERAL)$50.303257REPAIR SUPPLIES Total MENARDS MAPLE GROVE 50.30 07/07/1711:38AMCITYOFCORCORAN Page 5 Check Detail Register© July2017 Check AmtInvoiceComment Unpaid METRO SALESINC E100-41130-351 Newsletter Expenses$121.08INV830647NEWSLETTER Total METROSALESINC 121.08 Unpaid METRO WEST INSPECTION SERVICES E100-42400-300 ProfessionalSrvs (GENERAL)$11,635.861097INSPECTION-2017 G100-20201 Building PermitsPayable$1,994.251097INSPECTION-2016 Total METRO WESTINSPECTIONSERVICES 13,630.11 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$4,920.30070617SAC ACTIVITY Total METROPOLITANCOUNCILMCES 4,920.30 Unpaid MIMBACHFLEET SUPPLYINC E100-43100-220 Repair/Maint Supply (GENERAL)$174.92131783SUPPLIES Total MIMBACHFLEETSUPPLY INC 174.92 Unpaid MINIBIFF, LLC E100-45200-210 Operating Supplies (GENERAL)$220.32A-86866Portable Biffs-CityPark West E100-45200-210 Operating Supplies (GENERAL)$153.51A-86868Portable Biffs-West Field/Soccer E100-45200-210 Operating Supplies (GENERAL)$66.81A-86870PortableBiffs-Lions Field E100-45200-210 Operating Supplies (GENERAL)$66.81A-86871Portable Biffs-Meister/Schneid Total MINIBIFF, LLC 507.45 Unpaid MN DEPTOFLABOR & INDUSTRY E100-42400-437 Surcharges$3,126.950706171STQTRSURCHARGE E100-42400-437 Surcharges$3,191.730706172ND QTRSURCHARGE Total MN DEPT OFLABOR & INDUSTRY 6,318.68 Unpaid M-RSIGNCOINC E100-43100-226 SignRepairMaterials$103.39196012SIGN SUPPLIES Total M-RSIGNCOINC 103.39 Unpaid NAPA AUTO PARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$151.18126406SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$1.09127440SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$24.29127756SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$0.59127804SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$23.58128345SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$1.89129122SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$83.69129215SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$29.59129258SUPPLIES Total NAPAAUTO PARTS - CORCORAN 315.90 Unpaid NAPA AUTO PARTS - ROGERS E100-42100-220 Repair/Maint Supply (GENERAL)$148.54993154REPLACEMENT BATTERY Total NAPAAUTO PARTS - ROGERS 148.54 Unpaid NEXTERA 07/07/1711:38AMCITYOFCORCORAN Page 6 Check Detail Register© July2017 Check AmtInvoiceComment E100-43100-321 Telephone$3,078.0007061712 MONTH INTERNET SERVICE Total NEXTERA 3,078.00 Unpaid OFFICEDEPOT E100-42100-200 OfficeSupplies (GENERAL)$24.45937738767001SUPPLIES E100-41941-200 OfficeSupplies (GENERAL)$119.84937738920001SUPPLIES E100-41130-351 Newsletter Expenses$42.30937740464001SUPPLIES Total OFFICEDEPOT 186.59 Unpaid OMANNBROTHERS PAVING INC E100-43100-233 Asphalt Maint/Patching$443.0812778ASPHALT MIX E100-43100-233 Asphalt Maint/Patching$32,427.0626189ASPHALT MIX Total OMANN BROTHERS PAVINGINC 32,870.14 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-41941-380 Utility & Services (GENERAL)$254.23062217CITY HALLGARBAGE 1280351 E100-43232-300 Professional Srvs (GENERAL)$476.67062217MONTHLY RECYCLING E100-45200-380 Utility & Services (GENERAL)$226.22062217PARKS GARBAGE11039 E100-43100-380 Utility & Services (GENERAL)$179.60062217PUBLIC WORKS GARBAGE (9100) 12 Total RANDYSENVIRONMENTAL SERVICES 1,136.72 Unpaid RESOURCE TRAINING & SOLUTIONS E100-41300-131 Employer PaidHealth$443.00170630379729BCBSAUGUST 2017INVOICE E100-41400-131 Employer PaidHealth$1,993.50170630379729BCBSAUGUST 2017 INVOICE E100-42100-131 Employer PaidHealth$5,094.50170630379729BCBSAUGUST 2017 INVOICE E100-42102-131 Employer PaidHealth$443.00170630379729BCBSAUGUST 2017INVOICE E100-43100-131 EmployerPaidHealth$5,980.50170630379729BCBS AUGUST 2017 INVOICE G100-20205 Reimbursements$1,107.50170630379729BCBS AUGUST 2017 INVOICE G100-20205 Reimbursements$1,107.50170630379729BCBS AUGUST 2017 INVOICE Total RESOURCETRAINING & SOLUTIONS 16,169.50 Unpaid ROGERS, CITYOF E100-42200-300 Professional Srvs (GENERAL)$26,358.05062717FIRE PROTECTION - 3RDQUARTER Total ROGERS, CITYOF 26,358.05 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$4,625.0063017MONTHLY ASSESSINGFEE E100-41550-300 ProfessionalSrvs (GENERAL)$12.8463017COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$22.5663017FORMS AND SUPPLIES E100-41550-210 Operating Supplies (GENERAL)$68.0063017FORMS AND SUPPLIES E100-41550-210 Operating Supplies (GENERAL)$140.1863017FORMS ANDSUPPLIES Total ROLFERICKSON ENTERPRISES INC 4,868.58 Unpaid SITE ONELANDSCAPE SUPPLY E100-45200-210 Operating Supplies (GENERAL)$135.5580966112SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$74.3780966174SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$556.3981101637SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$1.9381101787SUPPLIES 07/07/1711:38AMCITYOFCORCORAN Page 7 Check Detail Register© July2017 Check AmtInvoiceComment Total SITEONE LANDSCAPE SUPPLY 768.24 Unpaid SPRINT E100-43100-321 Telephone$539.06391283315-18CELL SERVICE Total SPRINT 539.06 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-209 Police Reserves$79.98I1269676SUPPLIES Total STREICHER SPOLICEEQUIPMENT 79.98 Unpaid TEAMSTER LOCAL320 G100-21707 Union Dues$343.44JUL17UNIONDUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid TEGRETE E100-41941-400 Repairs & Maint Cont (GENERAL$365.0068446MONTHLY CITYHALL CLEANING Total TEGRETE 365.00 Unpaid TOTALPRINTINGSERVICES E100-42100-200 OfficeSupplies (GENERAL)$103.0011568SUPPLIES Total TOTAL PRINTING SERVICES 103.00 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-218 Investigations$25.003609221-0617SERVICE Total TRANSUNION RISK & ALTERNATIVE 25.00 Unpaid TRI-KSPORTSINC E100-42100-220 Repair/Maint Supply (GENERAL)$140.4426702SERVICE MAINTENANCE Total TRI-K SPORTSINC 140.44 Unpaid VERIZON WIRELESS E100-42100-323 RadioUnits$245.079788227136RADIO UNITS E100-42100-321 Telephone$332.739788227136CELL SERVICE Total VERIZONWIRELESS 577.80 Unpaid WESTMETROBUICK-GMC E100-43100-210 Operating Supplies (GENERAL)$12.6673400SUPPLIES Total WEST METROBUICK-GMC 12.66 Unpaid WESTSIDE WHOLESALE TIRE E100-43100-220 Repair/Maint Supply (GENERAL)$24.00791359TIRESERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$20.00791365TIRE SERVICE Total WESTSIDE WHOLESALE TIRE 44.00 Unpaid WRIGHT HENNEPIN ELECTRIC E422-49450-530 ImprovementsOtherThanBldgs$36.8706161720120CTYROAD10 LIFTSTATION: 150-1691-6661 G500-20390 RaviniaStreetLights$15.59061617BRIDLE PATH/GLEASON PKWY 150-1690-5131 G500-20390 RaviniaStreetLights$15.59061617BRIDLE PATH/PADDOCKLN150-1690-5135 G500-20390 RaviniaStreetLights$15.59061617PADDOCK LN150-1690-5137 07/07/1711:38AMCITYOFCORCORAN Page 8 Check Detail Register© July2017 Check AmtInvoiceComment G500-20390 RaviniaStreetLights$15.59061617BRIDLE PATH: 150-1690-5146 G500-20390 RaviniaStreetLights$15.59061617PADDOCK LN/BRIDLE PATH: 150-1690-5158 G500-20390 RaviniaStreetLights$15.590616176471 CARRIAGEWAY: 150-1691-0155 G500-20390 Ravinia Street Lights$15.59061617BRIDLEPATH/STEEPLE CHASE: 150-1691-0158 G500-20390 Ravinia Street Lights$15.59061617BRIDLE PATH/BLUESTEM CIR: 150-1691-0168 G500-20390 Ravinia Street Lights$15.59061617PRAIRIESAGELN/BRIDLEPATH: 150-1691-0174 G500-20390 Ravinia Street Lights$15.59061617BRIDLEPATH: 150-1691-0177 G500-20390 RaviniaStreetLights$15.59061617ELDERBERRY CT: 150-1691-178 G500-20390 RaviniaStreetLights$14.700616176629 COUNTYROAD 101: 150-1691-8062 G500-20390 RaviniaStreetLights$14.7006161719301ANNABELLE LN: 150-1691-8063 G500-20390 Ravinia Street Lights$14.700616176675 CARRIAGE WAY: 150-1691-8064 G500-20390 Ravinia Street Lights$14.700616176681 BRIDLEPATH: 150-1691-8066 G500-20390 Ravinia Street Lights$14.700616176657 BRIDLEPATH: 150-1691-8079 G500-20390 Ravinia Street Lights$14.7006161719130 GALLOWAY CIR: 150-1691-8080 G500-20390 Ravinia Street Lights$14.7006161719065 GALLOWAY CIR: 150-1691-8082 G500-20390 RaviniaStreetLights$14.700616176485LARKSPUR CT: 150-1692-0907 G500-20390 RaviniaStreetLights$14.700616176398LARKSPUR CT: 150-1692-0908 E100-43100-381 Street/SignalLights$42.24061617-1CTYRD 10/CTYRD 116SIGNAL E100-45200-380 Utility & Services (GENERAL)$79.12061617-1BALLPARK E100-42100-380 Utility & Services (GENERAL)$10.65061617-1CIVILDEFENSE SIREN E100-42100-380 Utility & Services (GENERAL)$11.18061617-1SIRENMAPLE HILL E100-41941-380 Utility & Services (GENERAL)$21.84061617-1SCHOOL PROPERTY E100-41941-380 Utility & Services (GENERAL)$605.26061617-18200 COUNTYRD116 E100-42100-380 Utility & Services (GENERAL)$0.00061617-16510CTYRD 116/SIREN 150-1680 E601-49400-380 Utility & Services (GENERAL)$11.57061617-119090BASSLAKE RD/WATER FLOW E100-43100-380 Utility & Services (GENERAL)$27.96061617-19525 CAINRD: 150-1689-5230 E602-49450-380 Utility & Services (GENERAL)$121.55061617-1BROCKTON/LIFT:150-1689-6871 E100-43100-381 Street/SignalLights$12.93061617-1CoRd10 & Maple Hill: 7300 E100-43100-381 Street/SignalLights$22.19061617-1CoRd10 & Treptaus: 7400 E100-43100-381 Street/SignalLights$22.19061617-1CoRd10 & StThomas: 7500 E100-43100-381 Street/SignalLights$22.19061617-1Co Rd10 & Stanchion: 7600 E100-43100-381 Street/SignalLights$22.19061617-1Co Rd10 & 50: 7700 E100-45200-380 Utility & Services (GENERAL)$10.79061617-18200 COUNTY RD116 E100-45200-380 Utility & Services (GENERAL)$12.93061617-175TH AVE & HWY116 E100-41941-380 Utility & Services (GENERAL)$0.00061617-18200CtyRd116: 150-1684-2033 E100-43100-380 Utility & Services (GENERAL)$27.95061617-19100 CO RD19: 150-1688-8463 G500-20390 Ravinia Street Lights$0.00061617-1RAVINIA STREET : 150-16905-131 Total WRIGHTHENNEPIN ELECTRIC 1,425.39 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$861.25551225058UTILITIES - 9100 E100-43100-381 Street/SignalLights$4.61551297941STREET LIGHTING 9525CAINROAD Total XCEL ENERGY 865.86 Unpaid ZEPSALES & SERVICE E100-41941-210 Operating Supplies (GENERAL)$455.749002887289SUPPLIES Total ZEPSALES & SERVICE 455.74 07/07/1711:38AMCITYOFCORCORAN Page 9 Check Detail Register© July2017 Check AmtInvoiceComment 10100 Farmers State Bank$197,033.68 FundSummary 10100 Farmers State Bank 100GENERALFUND$169,768.24 204FIREARMS SAFETY$522.52 205DWIFORFEITURE FUND$1,121.87 411PUBLIC WORKS FACILITY$294.83 422DOWNTOWN IMPROVEMENT$11,210.41 500 ESCROWHOLDING FUND$7,683.20 601WATER$1,286.81 602SEWER$5,145.80 197,033.68 CityofCorcoran ConsultantSummary 7/13/2017 NameInvoice DateAmount Due Carson, Clelland & Scherder07/06/17 5,804.58 Landform MetroWestInspection06/22/17 13,630.11 RolfEricksonEnterprises06/27/17$ 4,868.58 Wenck Associates Total$ 24,303.27 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2017ClaimsWorkbook Vendor: CARSON, CLELLAND & SCHREDER CITY OF CORCORAN Date: 7-6-17 PAYMENT VOUCHER Address: 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 5,804.58 MINNEAPOLIS MN 55430-2190 Due Date: 08/05/17 Fund I Department Account Description Amount _ 1001 41600 300 CIVIL- LEGAL 2,312.33 100 42100 304 _ CRIMINAL 1,775.72_ 205 42100 304 VEHICLE FORFEITURE 121.8.8 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 ' DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35% 411 j 43100 300 PW FLOOR SETTLING 294.82 500 20407 MOTOR CAFE CUP 500 20320 Lennar Design 35.63110041600300LENNAR/RAVINIA 516.05 ! 500 20389 STREHLER ESTATES 16-01 601 49400 304 WATER-50% 602 49450 304 SEWER -50%__ j 500 20335 Lennar Engineering __ 225.63 500 20392 MN Solar 237.51 500 20421 Ravinia 7th Addition 106.88 ! 500 20416 Sunrise Solar 17-007 178.13 1Li1 TOTAL : $ 5,804.58 Approved Notes Check# i Y,_41It . 3o277 v\I Vendor: CARSON, CLELLAND & SCHREDER CITY OF CORCORAN Date: 7-6-17 PAYMENT VOUCHER Address: 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 5,804.58 MINNEAPOLIS MN 55430-2190 Due Date: 08/05/17 Fund Department Account Description Amount 100 41600 300 CIVIL- LEGAL 1,944.20 100 42100 304 CRIMINAL 1,775.72 205 42100 304 VEHICLE FORFEITURE 121.88 422 43100 530 DT UTILITY PROJECT-STREET 37% 208.51 422 49400 _ 530 DT UTILITY PROJECT-WATER 28% 157.79 422 49450 530 DT UTILITY PROJECT-SEWER 35% 197.24 411 43100 300 PW FLOOR SETTLING 294.82 500 20407 MOTOR CAFE CUP 500 20320 Lennar Design 35.63 100 41600 300 LENNAR/RAVINIA 500 20389 STREHLER ESTATES 16-01 601 49400 304 WATER - 50% 602 49450 304 SEWER -50% 500 20335 _ Lennar Engineering 225.63 500 20392 MN Solar 237.51 500 20421 Ravinia 7th Addition 106.88 500 20416 Sunrise Solar 17-007 498.76 TOTAL : $ 5,804.58 Approved Notes Check# Carson, Clelland Schreder ATTORNEYS AT LAW---- 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 June 29, 2017 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 ge 6 "17 Professional Services Amount Civil leAt 5/25/2017 Conference with Administrator, Councilmember, Planner regarding IUP application, review 1 320.63 additional code standards, review decommissioning plan, research liability issue, update file 5/26/2017 Conference with Administrator regarding open files, IUP application and Council direction, 95.00 correspondence with Treptau attorney, attorney for Haugo, update files Review correspondence from Code Inspector, research state law regarding agricultural 213.75 structures, review code, correspondence with Code Inspector, assemble data for file, review DPS opinion 5/30/2017 Review documents and open new file, correspondence with Administrator, conference with 46.67 Attorney Thames regarding stipulation for dismissal, revise stipulation 6/2/2017 Correspondence with Code Enforcement Officer regarding ag building issue, review code, 47.50 conference with Planner regarding LOC policy and required form, update files 6/5/2017 Pull 6/8 City Council agenda, attachments for review 11.67 6/7/2017 Review City Council agenda, correspondence with Administrator 142.50 Conference with Administrator regarding open files, conference with Attorney Murphy 95.00 regarding Theis nuisance status,correspondence with Code Enforcement Official 6/8/2017 Correspondence with Planner, review revised LOC, research amended terms, review LOC 142.50 policy, correspondence with Code Enforcement Officer, correspondence with AAA regarding file closure 6/9/2017 Correspondence with Clerk, review Order to Show Cause, PUD resolution, research LOC 142.50 terms,conference with Attorney Carson regarding default provisions, update files 6/13/2017 Correspondence with Clerk regarding assessment issue, review code compliance issue, 35.63 update file 6/14/2017 Correspondence with Code Compliance Official, review correspondence to property owner, 71.25 conference with Attorney Murphy regarding abatement 6/16/2017 Review assessment agreement, research term restriction issue, correspondence with Clerk,106,88 research CUP compliance issue, update files Conference with Code Enforcement Official regarding open files, review code, research City 106.88 authority issue, correspondence with Planner regarding CUP amendment/status, update files CITY OF CORCORAN Page 2 Amount 6/19/2017 Assemble 6/22 City Council agenda packet for review 52.50 6/21/2017 Review City Council agenda packet 178.13 Conference with Administrator, update files 35.63 6/23/2017 Conference with Clerk regarding assessment issues, policy,correspondence with 95.00 Administrator regarding closing procedures, research expiration of deferral issue, update files Correspondence with attorney for defendant regarding stipulation,conference with Planner 142.50 regarding IUP approval conditions, LOC,open files, research liability/authority issue, update files Review purchase and assessment agreements, correspondence with title company 52.50 regarding closing documents and procedures; phone call to attorney for defendant regarding stipulation 6/26/2017 Correspondence with Administrator, correspondence with title company regarding title vD• 47.5 insurance issues 6/27/2017 Correspondence to title company regarding appraisals, correspondence regarding execution 23.33 of stipulation Correspondence with Administrator, research public fund allocation issue, review Attorney 106.88 General opinions SUBTOTAL: I b'- ! Coo-3(so 2,312.33] Lennar--Hoglund Agreement 6/7/2017 Review/revise street and utility agreement, correspondence with Planner, Administrator, 190.00 outline proposed changes SUBTOTAL:Sou-Z 03/5" 190.00] Lennar Encroachment Agreements 6/16/2017 Correspondence with Engineer regarding encroachment agreements, review party 35.63 designation, update file 5o0-7:371) SUBTOTAL: 35.63] MN Solar Application 6/2/2017 Correspondence with Planner, review LOC draft 47.50 Review bank and entity designations, revise LOC language and presentation requirements, 47.50 update file 6/12/2017 Review bank financial data backing LOC 35.63 Conference with Planner regarding LOC language and response 35.63 6/13/2017 Further revise LOC, review City policy language, correspondence with Planner regarding 71.25 LOC requirements, bank evaluation, IUP amendments, update file SUBTOTAL: 5Ob - 139Z- 237.51] CITY OF CORCORAN Page 3 Amount Public Works Facility Settlement Action 5/30/2017 Review/revise stipulation 35.63 5/31/2017 Correspondence with AAA,finalize stipulation for dismissal, update file 35.63 6/1/2017 Review architect contract, correspondence with AAA, parties regarding arbitration closure 35.63 Correspondence with attorney for architect regarding settlement agreement 35.63 Review file, send stipulation for dismissal to all parties for execution, draft correspondence to 64.17 close arbitration file, discuss with Attorney Thames 6/2/2017 Correspondence with AAA,Administrator 17.50 6/12/2017 Correspondence with parties regarding settlement document, stipulation 23.33 6/20/2017 Follow up with defense attorney regarding execution of stipulation 11.67 6/27/2017 Correspondence with defense attorney regarding District Court stipulation 35.63 SUBTOTAL: 4) -9300-3O) [ 294.82] Ravinia—Tabor 6/12/2017 Conference with Planner regarding Order to show cause and review of potential findings 35.63 SUBTOTAL: 500-Zc S [35.63] Ravinia 7th Addition 6/21/2017 Conference with Planner regarding conditioned approval issues, grading plan, drainage 71.25 issue and agreement compliance 6/27/2017 Correspondence with Planner, review easement documents 5-cb Z0142( 35.63 SUBTOTAL: 106.88] Sunrise Solar Application 6/21/2017 Review property value impact study, note file 71.25 Conference with attorney for applicant, Planner 35.63 6/22/2017 Review de-commissioning,plan, letter from Sunrise Solar attorney, conference with Planner 71.25 SUBTOTAL:5.00 _Z°Kr' [ 178.13] Treptau Purchase Agreement 6/7/2017 Conference with Administrator, research assessment cancellation procedure, issues, 391.88 revise/redraft Purchase Agreement and Assessment Cancellation Agreement,draft assessment cancellation resolution, update file 6/23/2017 Correspondence with Administrator, review purchase agreement, correspondence with title 47.50 company regarding closing 6/26/2017 Conference with Attorney Thames regarding closing,correspondence with title company 29.17 6/27/2017 Correspondence with title company, Administrator, update file 47.50 SUBTOTAL: 1(}.—' 1{u)'516.05] 1" 1( j7 CITY OF CORCORAN Page 4 Amount Criminal 5/25/2017 Review files, prepare disposition letters 32.50 5/26/2017 Review files on 5/30 calendar 24.38 5/30/2017 Attend Brookdale court hearings; review and update files following appearances 24.38 Review revisions to DWI statutes, research protocol issues, discuss protocol changes with 48.75 Attorneys Ross and Murphy, correspondence with court, update files Review files in preparation for 5/31 Brookdale calendar 32.50 5/31/2017 Review and respond to emails 32.50 Handle morning and afternoon calendars at Brookdale court 73.13 6/1/2017 Review police reports, draft complaint denial to police department 73.13 6/5/2017 Review emails regarding criminal matters 32.50 Review files in preparation for 6/6 Brookdale calendar 32.50 6/6/2017 Review and prepare files for 6/7 hearings 24.38 Schedule upcoming cases 24.38 Attend hearings at Brookdale court 40.63 6/7/2017 Attend morning and afternoon Brookdale court calendars; review and update files 24.38 6/8/2017 Correspondence with court, update files 24.38 Review and update files from 6/7 court hearings 24.38 6/12/2017 Review reports;emails regarding same 48.75 Review files in preparation for 6/13 calendar 32.50 6/13/2017 Attend morning and afternoon calendars at Brookdale court 48.75 6/14/2017 Attend Brookdale court hearings 24.38 6/15/2017 Update files from 6/14 hearings 24.38 6/1612017 Review discovery,correspondence with witness,conference with Attorney Ross regarding 71.25 abatement action Review files, correspondence with defense attorneys 48.75 6/19/2017 Review and prepare files for 6/20 court hearings 24.38 6/2012017 Further review proposed DWI protocol changes, review state laws, review discovery 24.38 Revise DWI memo and flow chart 32.50 Attend morning and afternoon court hearings; review and update files 24.38 6/21/2017 Attend arraignments, pretrial and probation violation hearings 48.75 Finish updating files from Brookdale calendar 24.38 Review files and prepare disposition letters 32.50 6/22/2017 Research gun cases and discuss cases with Attorney Corlew 81.25 Review caselaw and discuss cases with Attorney Corlew 32.50 Revise DWI memo and flow chart regarding changes to statute 24.38 Research regarding gun carrying laws;draft memo regarding same 97.50 Preparation of one complaint 40.00 6/23/2017 Telephone conference with Director of Public Safety regarding gun laws 48.75 6/27/2017 Open criminal files, preparation of criminal complaints; preparation of cases for court 150.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 112.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests,complete incoming discovery requests for monthly period CITY OF CORCORAN Page 5 Amount 6/27/2017 Open criminal files, preparation of criminal complaints; preparation of cases for court 93.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony,prepare outgoing discovery requests, complete incoming discovery requests for monthly . 5uperiod SUBTOTAL: 1`'' Z 1`° 1,759.46] Vehicle Forfeiture: 5/25/2017 Review and respond to emails regarding forfeiture matters and review cases in MNCIS 48.755/31/2017 Email defense attorney regarding forfeiture matter 32.506/6/2017 Review and respond to email regarding forfeiture matter 16.256/13/2017 Review emails regarding forfeiture matters and respond L-‘\ 24.38 4 tom/ SUBTOTAL: j 0S- 121.88] For professional services rendered 5,788.32 Client Expense Charges : Criminal Expenses: Monthly support fee 0y_ L-111`"'3 16.26 SUBTOTAL: 16.26] Total Client Expense Charges 16.26 Total amount of this bill 5,804.58 Previous balance 5,911.67 6/20/2017 Payment-thank you 5,911.67) Total payments and adjustments 5,911.67) Balance due 5,804.58 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J. Thames, City Attorney Vendor: METRO WEST INSPECTION SRV CITY OF CORCORAN Date 6-22-17 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV BOX 248 Payment Total: $ 13,630.11 1 LORETTO MN 55357 Due Date: 07/22/17 Fund Department Account Description Amount 100 20201 INSPECTION-2015 100 20201 INSPECTION-2016 1097 1,994.25 100 42400 300 INSPECTION-2017 1097 11,635.86 I ; 100 42400 300 MEETINGS & PLAN REVIEWS i 100 42400 300 MEETINGS & PLAN REVIEWS I ; 1 i TOTAL : $ 13,630.11 I I Approved Notes Check# 30 2Cg tirl/ fli1/4\ Metro West Inspection Services, Inc. 689 Medina St, Suite 250 Loretto,MN 55357 US JUN 2 2 2017 Frt ks.metrowest @gmail.com INVOICE BILL TO INVOICE# 1097 City of Corcoran DATE 06/16/2017 8200 County Rd 116 DUE DATE 07/16/2017 Corcoran, MN 55340 TERMS Net 30 ACTIVITY QTY RATE AMOUNT Flnaled Permits 1 13,630.11 13,630.11 All finaled permits May 2017 BALANCE DUE 13,630.11 METRO WEST INSPECTION SERVICES,INC. BOX 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILLED TO: City of Corcoran 8200 County Rd 116 Corcoran,MN 55340 Waite Date lune 16,2017 OA MOM Toes T00%Investigation Pernik I Perna Address Modwdcal Plumbing Plan Total Foes Chest,SEC 2016-0402 6421 Bluestem Cr 5,697.86 1,994.25 2017-0015 19288 Sorrel Ct 6,260.30 2,191.11 2017-0016 19121 Galloway Cr 4,265.40 1,492.89 2017-0017 6462 Larkspur Ln 4,670.83 1,634.79 2017-0024 6410 Larkspur Ct 4,424.03 1,548.41 2017-0025 6398 Larkspur Ct 4,547.92 1,591.77 2017-0031 19118 Galloway Cr 4,292.53 1,502.39 2017-0035 19621 Country Cr E 150.00 52.50 2017-0053 19715 Steig Rd 809.54 283.34 2017-0056 19325 Mystique Dr 747.86 261.75 2017-0066 10430 Hage Dr 90.00 31.50 2017-0073 6493 Bridle Path 525.94 184.08 2017-0082 19258 Paddock Lane 387.34 135.57 2017-0099 20015 75th Ave N 179.44 62.80 2017-0105 10217 Hage Dr 502.84 175.99 2017-0108 22355 Rush Creek Dr 110.00 38.50 2017-0113 10410 Hage Dr 90.00 31.50 2017-0114 20023 Abilene La 90.00 31.50 2017-0115 10810 Co Rd 19 90.00 31.50 2017-0118 10760 Co Rd 19 150.00 52.50 2017-0121 19288 Sorrel Ct 15.00 5.25 2017-0122 21515 Treeline Dr 90.00 31.50 2017-0124 6500 Horseshoe Bend Dr 75.00 26.25 2017-0126 20400 Hackmore Rd 90.00 31.50 2017-0134 6397 Bluestem Rd 90.00 31.50 2017-0141 20205 Hillside Dr 75.00 26.25 2017-0145 9980 High Bluff Ln 156.34 54.72 2017-0148 20102 Co Rd 10 90.00 31.50 2017-0149 6420 Rolling Hill Rd 90.00 31.50 2017-0168 20833 70th Ave N 90.00 31.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page Total 13,630.11 Invoice Total 1109.11 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN DATE: 6-27-17 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC Payment Total: $ 4,868.58 PO BOX 47841 PLYMOUTH MN 55447 Due Date: 07/27/17 Fund Department Account Description _ Amount 100 41550 300 MONTHLY ASSESSING FEE 63017 4,625.00 100 41550 _ 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES _ 22.56 100 41550 210 FORMS AND SUPPLIES 68.00 100 41550 210 FORMS AND SUPPLIES 140.18 100 41550 201 POSTAGE i i I i TOTAL : $ 4,868.58 Approved Notes Check# Z71 i P t STATEMENT 27-Jun-17 JUN 27 2017 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JUNE 2017 ASSESSING FEE 4,625.00 COUNTY DATA FEE 12.84 REVALUATION POST CARDS 22.56 REVALUATION POST CARD POSTAGE 68.00 MARSHALL VALUATION SERVICE FEE 140.18 TOTAL 4,868.58 STAFF REPORT Agenda Item 8a. Council Meeting: July 13, 2017 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the July 13th Council meeting are as follows: Planning Commission: Alan Schultz Parks and Trails Commission: Val Nybo Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 11a. Council Meeting: July 13, 2017 Prepared By: Jessica Beise Topic: Credit Card Processing Services Action Required: Approval Summary: In early 2016, staff brought forward a proposal to implement credit card processing. Due to significant delays from the preferred vendor (PSN) on providing the swipe devices and time constraints, credit card processing has not yet been implemented. Staff is recommending moving forward with another vendor, RevTrak. RevTrak coordinates with the City’s utility billing software and offers additional capabilities to assign permit numbers or citation numbers so permits and citations can be paid for online anytime. The fees are higher on the high end of transactions but would provide customers an option to pay without a check or cash. Based on direction from the Council in 2016, staff recommends fees for credit card processing would be absorbed by the City as part of operating expenses up to $100.00. After $100.00 staff would assess the transaction fee (3.49%) as a convenience fee minus the $3.49 for the first $100.00. Staff would review the usage of credits cards annually and make recommendations for fee changes to cover the cost of providing credit cards. Swipe devices are now available with PSN and they have said they may be able to offer similar additional capabilities but has no timetable for when they may be available. Staff recommends moving forward with RevTrak. Implementation can be as soon as ten business days. Staff envisions a soft roll out, starting with utility customers in August and September with a roll out to other departments starting in October. RevTrak provides marketing materials and staff would be able to include in the July utility billing and in the next edition of the Newsletter in October. Financial/Budget: There will be small budget impact, but as this is a new service without a known number of users a precise budget impact is not known. Based on the 2016 number of standard fee permits ($91.00 or less) of 255 permits totaling $22,800.00 the cost of credit card fees for half of the payees paying with credit card would be $397.86. Staff would review the usage of credits cards annually and make recommendations for fee changes to cover the cost of providing credit cards. The cost of implementing credit card processing would be paid for out of the utility budget. Depending on the provider the implementation costs would range from $2,385 - Page 2 $2,714. An amendment to the fee schedule would need to be adopted for the convenience fee. Publication in the paper would be a minimal expenses. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Authorize staff to engage RevTrak for provide credit card processing services and cease engagement with Payment Services Network. 2. Authorize staff to continue engage Payment Services Network for credit card processing services. 3. Send back to staff for further review. 4. Decline to implement credit card processing at this time. Recommendation: Authorize staff to engage RevTrak for provide credit card processing services and cease engagement with Payment Services Network. Council Action: Consider a motion to authorize engage RevTrak for provide credit card processing services and cease engagement with Payment Services Network. Attachments: 1. Comparison of Fees for Different Providers 2. Implementation Costs and Fees 3. Comparison of Services Provided 4. RevTrak Pricing Sheet 5. PSN Quote City of Corcoran - Credit Card Processing Costs RevTrak RevTrak Option 1 - Fees Paid by City Fee/Permit Cost 10.00$ 50.00$ 60.00$ 91.00$ 100.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For All Transactions 3.49% Fee 0.35$ 1.75$ 2.09$ 3.18$ 3.49$ 5.24$ 12.22$ 34.90$ 104.70$ 174.50$ 349.90$ Total Cost 10.35$ 51.75$ 62.09$ 94.18$ 103.49$ 155.24$ 362.22$ 1,034.90$ 3,104.70$ 5,174.50$ 10,349.90$ Cost for User 10.00$ 50.00$ 60.00$ 91.00$ 100.00$ 151.75$ 358.73$ 1,031.41$ 3,101.21$ 5,171.01$ 10,346.41$ Cost Absorbed By City 0.35$ 1.75$ 2.09$ 3.18$ 3.49$ 3.49$ 3.49$ 3.49$ 3.49$ 3.49$ 3.49$ City of Corcoran - Credit Card Processing Costs Payment Services Network PSN Option 1 - Fees Paid by Customer Fee/Permit Cost 10.00$ 50.00$ 60.00$ 95.00$ 100.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For eCheck/savings online/mobile Transactions Transaction Fee - $1.00 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ Total Cost Charge to User 11.00$ 51.00$ 61.00$ 96.00$ 101.00$ 151.00$ 351.00$ 1,001.00$ 3,001.00$ 5,001.00$ 10,001.00$ Fee/Permit Cost 10.00$ 50.00$ 60.00$ 95.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Credit Card Online Transaction Transaction Fee - 2.75% (+$0.50 if under $100) 0.78$ 1.88$ 2.15$ 3.11$ 3.25$ 4.63$ 10.13$ 28.00$ 83.00$ 138.00$ 275.00$ Total Cost Charge to User 10.78$ 51.88$ 62.15$ 98.11$ 103.25$ 154.63$ 360.13$ 1,028.00$ 3,083.00$ 5,138.00$ 10,275.00$ PSN Option 2 - Fees Paid by City Fee/Permit Cost 10.00$ 50.00$ 60.00$ 91.00$ 100.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For eCheck/savings online/mobile Transactions Transaction - $0.50 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ Total Cost 10.50$ 50.50$ 60.50$ 91.50$ 100.50$ 150.50$ 350.50$ 1,000.50$ 3,000.50$ 5,000.50$ 10,000.50$ Cost for User 10.00$ 50.00$ 60.00$ 91.00$ 100.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ Fee/Permit Cost 10.00$ 50.00$ 60.00$ 91.00$ 100.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Credit Card Online Transaction - See Chart Below for Transacation Fee Calculation Interchange rate (est.)0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ Discount Rate 0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40% Network Access Card Fee 0.04$ 0.20$ 0.24$ 0.36$ 0.40$ 0.60$ 1.40$ 4.00$ 12.00$ 20.00$ 40.00$ Authorization Fee 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ PSN Fee 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ Total Transaction Cost 1.39$ 1.55$ 1.59$ 1.72$ 1.75$ 1.95$ 2.75$ 5.35$ 13.35$ 21.35$ 41.35$ Total Cost 11.39$ 51.55$ 61.59$ 92.72$ 101.75$ 151.95$ 352.75$ 1,005.35$ 3,013.35$ 5,021.35$ 10,041.35$ Cost for User 10.00$ 50.00$ 60.00$ 91.00$ 100.00$ 0.20$ 1.00$ 3.60$ 11.60$ 19.60$ 39.60$ Cost Absorbed By City 1.39$ 1.55$ 1.59$ 1.72$ 1.75$ 1.75$ 1.75$ 1.75$ 1.75$ 1.75$ 1.75$ City of Corcoran - Credit Card Implementation Costs PSN Impementation RevTrak Implementation PSN Implementation Fee 199.00$ Swipe Terminals 189.90$ Banyon Implementation Fee 995.00$ Banyon Implementation Fee 695.00$ Swipe Terminals 120.00$ Terminal 1,500.00$ iPads w/ Cases 1,400.00$ Intial Step Up 2,384.90$ Intial Set Up Fee 2,714.00$ Monthly Fee 19.95$ eBill and Support 39.95$ Monthly Fees 19.95$ Swipe Monthly Fee 4.95$ Monthly Fees 44.90$ Monthly Fees 239.40$ Security Annual Fee 89.00$ Annual Fees 239.40$ Monthly Fees 538.80$ Annual Fees 627.80$ Comparison of Services Provided RevTrak Payment Services Network Utilities by a Variety of Cities Utilized by a Variety of Cities Integration with Utility Billing and Accounting Software Integration with Utility Billing and Accounting Software Allows for One Time payments Allows for Recurrent Payments and One time payments Mobile Payment Device Available - USB Mobile Payment Device Available – iPad (new product - advertised in 2015 and available in 2017) Provides a link for residents to pay bill online Provides a link for residents to pay bill online e-billing not available through RevTrak but available through Utility Billing Software Provides e-billing option Allows for customers to be provided an option for online payment with an assigned individual permit or citation number – ensuring payment is made correctly and not paid before a permit can be issued. Sales person stated online payments could be assigned but has not been done yet and no estimate could be provided of a timetable for implementation. Pricing Proposal for City of Corcoran Payment Service Network, Inc. 2901 International Lane Madison Wisconsin 53704 www.PaymentServiceNetwork.com VOICE 866.917.7368 FAX 608.442.5116 Alex Schuchardt DIRECT 608-442-5089 aschuchardt@PaymentServiceNetwork.com Simplifying Your Business Day September 11, 2015 1 Thank you for allowing me to submit this proposal. Payment Service Network (PSN) provides a vast range of eServices for payment processing, billing and customer communication. After discussing your needs, I have developed the following proposal of services. Please let me know if there is any additional information you require. The staff at PSN looks forward to providing you with personalized service. This proposal quotes costs for the services that are marked below. If you would like quotes on any additional services, please let me know. PAYMENT METHODS PAYMENT CHANNELS ADDITIONAL SERVICES Included Not Included √ Credit and Debit Card Payments √ Checking and Savings Payments √ Cash and Money Orders Included Not Included √ Online and Standard Mobile App √ Automated Phone (IVR) and PSN Call Center √ Counter Credit Card Swipes √ Virtual Terminal for Your Staff Included Not Included √ Web Customization √ Data Sharing (System Integration) √ eBills September 11, 2015 2 Implementation and Service Fees Following are non-transactional fees which are either one-time, monthly or annual costs. If you need additional information on these costs, please let me know. Service Implementation Fee Includes, as applicable: Implementation Team • Training • Online Portal Setup • Standard Mobile App Setup • IVR Setup • PSN Call Center Training Specific to Your Account • Merchant Application Processing • eBill Design • Marketing Support One-time fee $199 Data Sharing/Integration Includes, as applicable: Integration Specialist • Creating Specifications • Developing Interface • Coordination with Your Software Supplier • Testing • Training One-time fee Included Support, Maintenance Fee Includes, as applicable: Online Portal, Standard Mobile App, IVR System Upgrades and Maintenance • Call Center Support for Your Customers • Email Notifications to Payers and Staff • Service Account Manager for Your Staff • Interface/Integration Support (Storage and Maintenance of Customer Data) • Reports • Online Account Management Center • System and Account Monitoring (24/7) • And More Monthly fee per account NOTE: If PSN eBills are used, this fee is waived. $14.95 eBill Fee Includes: Creation of PDF eBills • Posting Online • Archiving for 24 Months • Email Notifications (Includes “Ready to View,” “Coming Due” and “Past Due,” as Applicable) Monthly fee NOTE: If PSN eBills are used, the Support, Maintenance fee is waived $39.95 Credit Card Terminal Maintenance Fee Monthly fee $2.50 for each additional terminal $4.95 OPTIONAL SERVICE PCI Security Compliance Fee Includes: Required PCI Certification • Compliance with Credit Card Security Requirements • Auditing Annual fee (one fee regardless of number of accounts) $89 Equipment Cost Credit Card Swipe Terminal Includes: Terminal • Setup • Shipping One-time cost per terminal $220.00 Mobile Swipe Device Includes: Terminal • Setup • Shipping One-time cost per device $120.00 September 11, 2015 3 Transaction Fees To cover costs of processing payments through the network of financial institutions, the following fees will apply to each transaction. The fees are based on the type of payment (check, credit card, cash) and/or how the payment is made. OPTION: You Pay All Fees Payment Channel Check/Savings Credit/Debit Card Online•Mobile•Virtual•Swipe 50¢ 50¢ + credit card fees Automated Phone (IVR) 75¢ 75¢ + credit card fees PSN Call Center $1.50 $1.50 + credit card fees Credit card fees for VISA, MasterCard, Discover: Interchange Rate + Network Card Assessment Fee + Discount Rate + Authorization Fee Interchange Rate: PSN will arrange special utility interchange rates for your company. You will pay the amount charged by the credit card company; PSN does not mark up the interchange rate to assure you get charged the lowest possible fee for the card being used by your resident. Utility fees are a flat rate between 45¢ - $1.50; most settle between 65¢ - 75¢. Network Card Assessment Fee: You will pay the amount charged by the credit card networks; PSN does not mark up this fee. The fee is a percentage based on the total monthly payment amount and is charged monthly. Example: $5,000 in total monthly payments x 0.0014 network fee = $7.00. Discount rate (a term used by merchant providers) is an added cost. It is a percent of the transaction. You will pay a discount fee of 0.4%. Example: $100 payment x 0.004 discount fee = 40¢. Authorization fee is a flat fee of 10¢ per transaction. Credit card fees for American Express (if you choose to accept): 2.60% plus $0.50 if under $100 OPTION: Customers Pay All Fees Payment Channel Check/Savings Credit/Debit Card Online • Mobile • Virtual • Swipe • Automated Phone (IVR) • PSN Call Center $1.00 2.75% (+50¢ if under $100)* *Credit cards include your choice of VISA, MasterCard, Discover NOTE: A $15 fee is charged to you for any disputed credit/debit card. Your customers will be charged a $35 NSF fee. City of Corcoran 2017 City Council Schedule Agenda Item 12. July 20, 2017 • Comp Plan Meeting – Transportation and Parks July 27, 2017 • TIF Presentation – Mike Fischer tentative • I-94 West Chamber of Commerce – DJ Hartley • Fee Schedule Update • Planning Project Update • Code Compliance Report • Financial Performance Report • Ravinia 7th Addition • Solar Ordinance Discussion • Bass Lake Crossings - amendment • 2018 Budget • Five Year Financial Management Plan • Purchase Agreement Amendment – Roehlke August 10, 2017 • Willow Drive/Larking Road Paving Feasibility Study • Western Water Loop Feasibility Study August 24, 2017 • Planning Project Update • Code Compliance Report September 14, 2017 • Discussion on assessing Council performance (from goal setting) • Preliminary Levy September 21, 2017 • Comp Plan Meeting - Utilities September 28, 2017 • Planning Project Update • Code Compliance Report October 10, 2017 • City Hall Open House – Comp Plan 5:30 pm – 7:30 pm City of Corcoran 2016/17 City Council Schedule Agenda Item 13. Page 2 of 2 October 12, 2017 • Financial Performance Report • October 19, 2017 • Comp Plan Meeting – Draft Plan for Discussion October 26, 2017 (Charter Commission Meeting Prior to Regular Meeting) • Planning Project Update • Code Compliance Report • Financial Performance Report November 9, 2017 • November 20, 2017 (Monday, need to get Council approval) • Planning Project Update • Code Compliance Report • Comprehensive Plan Approval for Distribution December 14, 2017 • Financial Performance Report • December 28, 2017 • Planning Project Update • Code Compliance Report •