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2017-05-11 Council Agenda Packet
CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda May 11, 2017 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of April 20, 2017 Council Work Session* b. Draft Minutes of April 27, 2017 Council Meeting* c. Student Commissioner Resignation – Karin Beck* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Financial Performance Report* 9. Planning Business 10. Unfinished Business a. Petition for Paving – Sundance Road* 11. New Business a. Hackamore Road/Steeple Chase Connection Project* b. RFP Review – Fire Service Comprehensive Growth Plan* c. Review of Mission, Vision, and Values* d. 2016 Surplus Allocation* 12. 2017 Council Schedule* 13. Council Liaison Calendar Planning Commission 5/4/17 6/1/17 7/6/17 8/3/17 9/7/17 Keefe Thomas Bottema Dejewski LaFave Parks and Trails Commission 5/16/17 6/20/17 7/18/17 8/15/17 9/19/17 Dejewski LaFave Keefe Available Bottema 14. Adjournment R PUBLIC COMMENT CARD CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us µ� „ { l Meet�.ng R ules of Conduct. Date: Open Forum: Yes or No �'jr cr are not , king on 3D a el)d,? iterrl, V0u will speak X t open Aoraw • FIII out and tllrn 111 white comment Name of Speaker: r c° card to a Related to Agenda Item: Yes or No Agenda Item Number: ��,� When called upon, approach podium g g and state name and address. Are you speaking for the item L/against the item not applicable . Indicate ifrepresenting a group. % Representing: • Limit remarks to 3 -5 minutes. .�,,/ Address: ,� Telephone (optional): Comments: Please Approach the Podium to Speak When Called Upon a � PUBLIC COMMENT CARD CITY OF CORCORAN 8200 County Road 11.6, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: /j,-Vj, /j,- Open Forum: Yes or No if you are not speak izg ov an agenda item, you will speak at open Fonurn Name of Speaker: r 0 w^C1V\ , tv, rl>� �::t.,s.ray l'IZIRf r• CYL.,���.Rl� '� Related to Agenda Item: '�e� or No Agenda Item Number: � 9 Are you speaking for the item against the item -'>/( not applicable Representing: Meeting R ales of Conduct: • Fill out and turn In white comment card to a staffinember. • LVhen called upon, approach podruJn and state name and address. • .Indicate Ifrepresenting a group. • Limit remarks to 3 -5 minutes. Address: S,w G �- ��� �'' Telephone (optional): Comments: Please Approach the Podium to Speak When Called Upon Aft PUBLIC COMMENT CARD CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date. c/ 7 Open Forum: Yes or No IfrJatl r�� not�S �t'�t�-in� tell �i11 �r�enda itrtn, .c��:?u ti� -rr1 sper�� art ()Herr ��?rcrr�a Name of Speaker: vv--v Related to Agenda Item: es' r No Agenda Item Number: e.-,, Are you speaking for the item �gainst the item not applicable Representin9 :Y7 Address: _ Meeting R ales of Con duct.- • Fill out and turn In white comment card to a staffinember. • When called upon, approach podium and state name and address. • Indicate Ifrepresenting a group. • Limit remarks to 3 -S minutes. Telephone (optional): 'lpk -a - CA9 ( � Comments: 15�z-'A yy--v c:> e--. v--- I V (e- A-'> Please Approach the Podium to Speak When Called Upon r CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: / 1 / I *"l Open Forum: Yes or No % fyCJtI :9iG' 11tJt SJ7eilkrns,> on an d L'n -a "teal, vt�u will spew at open 1�i7r�rrrt Name of Speaker: C LC Related to Agenda Item: e or No Agenda Item Number-.- - --fib'�S0, L),A 4 CC Are you speaking for the item against the item enot applicabl Representing: PUBLIC COMMENT CARD Meeting R ules of Conduct: • Fill out and turn in white comment card to a staffinember. • When called upon, approach podium and state name and address. • Indicate Ifrepresenting a group. • Limit remarks to 3 -5 minutes. Address: l 'k� q Telephone (optional): Comments: Please Approach the Podium to Speak When Called Upon a PUBLIC COMMENT CARD CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us t-011 0 Date: / / Open Forum: Yes or No Irvatr are nar s;� �tciin oit t a�re�tr��t .ltt'Zrl, D'L71t wills-peak at open Rnrurn Name of Speaker: vo/Wof Related to Agenda Item: Yes or No Agenda Item Number: Are you speaking for the item against the item not applicable Representing: Address: Comments: Meeting R ales of Con duct; • Fill out and turn in White comment card to a staffinember. • When called upon, approach podium and state name and address. • Indicate ifrepresenting a group. • Litnit remarks to 3 -5 minutes. Telephone (optional): Please Approach the Podium to Speak When Called Upon } l .rt 1�'"�h'�;�gr�����j�;� 7i`,:L. I CaL�• -M ,.""- i'•'�.�7 .� o j � 3 - '- PUBLIC COMMENT CAR]Vr f �3 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: / I / ! Open Forum: Yes or No Meeting R ales of Conduct: If vncr are not sl Oil an �i�re»cf�r rferxt, v nu u' ill spe"I'k vt Open Ec.)1.11 m Name of S Baker: 1 y' - Fill out and turn Ire white cornmellt p �� card to a staffinember. Related to Agenda Item: /fee or No Agenda Item Number: When called upon, approach podium and state name and address. Are you speaking Xfor the item against the item not applicable • Indicate ifrepresenting a group. 3 a - - - Limit remarks to 3 -5 minutes. 3 Representing: �1 C �t - Address: Telephone �o p donal ):'j G -7 ''TL- An � Comments: 0 Q, Please Approach the Podium to Speak When Called Upon I Agenda Item 6a. CITY OF CORCORAN Council Work Session Minutes April 20, 2017 - 7:00pm The Corcoran City Council met on April 20, 2017 in work session, at City Hall in Corcoran, Minnesota. Present were: Mayor Thomas, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Councilor LaFave arrived at 7:03pm. Also present were City Administrator Martens, City Planner Lindahl, and Code Compliance Official Pritchard. Mayor Thomas called the work session to order at 7:00pm on Thursday, April 20, 2017. 1. Summary of March 16th Joint Council/Commission Work Session City Planner Lindahl made a brief presentation regarding the March 16 Work Session. 2. Summary of April 17th Open House City Planner Lindahl made a presentation regarding the 2040 Comprehensive Plan open house. 3. Review Survey Results City Planner Lindahl made a presentation regarding the 2040 Comprehensive Plan survey results. The council discussed the results. 4. Discussion of Key Issues City Planner Lindahl made a presentation regarding key issues. The Council discussed items that will be addressed with the plan update, including transportation, MUSA boundaries, development rights, and other key issues. 5. Next Steps City Planner Lindahl reviewed next steps. Council accepted comments from those attending the meeting. 6. Adjourn MOTION: made by LaFave, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, LaFave, and Keefe (Motion carried 5:0) Meeting adjourned at 8:28pm. ________________________________ Mike Pritchard – Code Compliance Official CITY OF CORCORAN City Council Meeting Minutes April 27, 2017 - 7:00pm The Corcoran City Council met on April 27, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Keefe and Councilor LaFave. Councilor Dejewski was excused. Also present were City Administrator Martens, City Planner Lindahl, City Attorney Thames, City Clerk/Administrative Services Coordinator Beise, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted the addition of two claims, Item 11f.Awarding Gravel Hauling Contract and Item12. Closed Session – Public Works Floor Settling Settlement MOTION: made by Keefe, seconded by LaFave to approve the agenda as amended. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) 4.Open Forum Ken Kluck, 21800 County Road 50, addressed the Council regarding nearby property which has junk on it and illegal home occupations. Mayor Thomas noted the complaint had be turned over to the Attorney’s office and that the City is evaluating it’s code enforcement practices. 5.Open Forum a.Katie Rodriguez – Metropolitan Councilmember Metropolitan Councilmember Rodriguez presented a report noting the role of the Metropolitan Council, current objectives, and current projects. Council discussed with Metropolitan Councilmember Rodriguez the following: Highway 55, Light rail and transit, trafific counts, local control and aging demographics. 6.Consent Agenda a.Draft Minutes of the April 13 , 2017 Council Meeting MOTION: made by Bottema, seconded by LaFave to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) 7.Claims as Presented a.Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) b.All Other Financial Claims MOTION: made by Keefe, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) 8.Staff Reports / Memos/Commissions a.Commissioner Representatives Mayor Thomas noted Planning Commissioner Theis and Parks and Trails Commissioner Kreuger were in attendance. Agenda Item 6b. b. Planning Project Update; report received. c. Code Compliance Report Council inquired about the process after referral to the City Attorney, legal fees and the type of charge for most items that are code complaint criminal matters. City Attorney Thames provided an overview of the process, noted legal costs are not recouped through the process and that most charges are misdemeanors. Council received the report. d. Open Book Meeting Report City Administrator Martens presented the report from the assessors’ office noting the open book process and the value increases for non-residential uses which will need to be considered as part of the next budget cycle. 9. Planning Business a. Interim Use Permit for a Conditional Home Occupation License for a Upholstery Business (Designer Choice Upholstery) Located at 20125 County Road 117 (PID 02-119-23-12-0005) (City File 16-013) City Planner Lindahl presented the report, noting there were no customers and employees. Council discussed the tax rate. City Administrator Martens noted he would look into the commercial tax rate. MOTION: made by Bottema, seconded by Keefe to adopt Resolution 2017-17 Approving an Interim Use Permit for Robert Borgen at 20125 County Road 117 (PID 02119-23-12-0005) (City File 16- 013) Voting Aye: Thomas, Bottema, Keefe and LaFave (Motion carried 4:0) b. Pheasant Ridge OPS Sketch Plan Application for the Property Located on County Road 117 (PID 03-119-23-13-0002) Greg Thyr, 20909 County Road 117, addressed the Council on the item. Mr. Thyr noted concerns related to the project, location of a road, water and drainage issues. City Planner Lindahl presented the report, noting the sketch plan meets the current Open Space Preservation ordinance but may not meet the intent of the ordinance. Council discussed the proposed development, the Open Space and Preservation ordinance requirements, the road extending to the property line, the transfer of building rights to adjacent lots. Planning Commissioner Dorothy Theis provided feedback related to transfer of building rights and the open space preservation ordinance. Council discussed being neighborly. 10. Unfinished Business a. Extension to Roehlke Purchase Agreement City Administrator Martens presented the report noting the support of the Parks and Trails Commission support for the extension of the purchase agreement option. Parks and Trails Commission Chair Tom Anderson addressed the Council related to park purchase agreement extension. Mr. Anderson noted the need for parkland in the future. Council discussed the options for the property owner related to finances, tax breaks, extension of the option, location, looking at alternative sites. MOTION: made by LaFave, seconded by Keefe to direct staff to coordinate an amendment to the purchase agreement to the purchase agreement. Voting Aye: Bottema, Keefe and LaFave Nay: Nay (Motion carried 3:1) 11. New Business a. Action Steps to Retain and Attract Business City Administrator Martens presented the report noting the variety of options including TIF, tax abatement, marketing and promotion of the City as presented as part of the downtown market analysis. Council discussed creating a TIF district, marketing, a work session on Economic Development Authorities and participation in Chambers of commerce. Per consensus, staff was directed to bring back a work plan for consideration based on Council feedback. MOTION: made by Bottema, seconded by LaFave to authorize staff to spend up to $500 to investigate the creation of a TIF district. Voting Aye: Thomas, Bottema, Keefe and LaFave (Motion carried 4:0) b. Action Steps to Increase Communication City Clerk/Administrative Services Coordinator Beise noted the report outline the variety of options for increasing communication both digital and traditional options including community surveys and community listening sessions. Council discussed social media, emergency alert sessions, applications (See/Click/Fix), community listening sessions, creating a moto, and articles in the Crow River News. Per consensus, staff was directed to bring back a work plan for consideration based on Council feedback. c. Labor Agreement Negotiation Process City Administrator Martens presented the report noting the negotiation process would begin in May. Council discussed the negotiation process and availability of council members to participate in the process. MOTION: made by LaFave seconded by Bottema to appoint Councilors Dejewski and LaFave to work with the City Administrator and Director of Public Safety to begin negotiating a new agreement between the City of Corcoran and Minnesota Teamsters Pubic and Law Enforcement Employee’s Union Local No. 320. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0 d. 2017 Road Stabilization Program City Administrator Martens presented the report noting the proposed process. MOTION: made by Bottema seconded by Keefe to adopt Resolution 2017-18 Calling for a Public Hearing on the Potential Assessment for Costs of Dust Control Treatments to be Applied to City Streets in 2017. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) e. Ravinia Neighborhood Park – Grading and Landscaping City Administrator Martens presented the report noting the proposed process and estimated costs. Council discussed pricing and costs. Council discussed costs and community input. Parks and Trails Commissioner Kreuger and Chair Anderson noted the parks commission is cost conscious and anticipates involving community members. MOTION: made by Bottema seconded by Keefe to authorize staff to coordinate grading and landscaping work with Lennar and to obtain quotes for costs under the responsibility of the City. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) f. Awarding Gravel Hauling Contract City Clerk/Administrative Services Coordinator Beise presented the report noting that quotes were lower than 2016. MOTION: made by Bottema seconded by Keefe to adopt Resolution 2017-19 Awarding 2017 Gravel Hauling Contract. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) 12. Closed Session Mayor Thomas stated “Under the authority of Minn. Stat. § 13D.05 subd. 3(b) the City is permitted to close a meeting as permitted by the attorney client privilege. The city council is going into closed session to discuss litigation strategy in regards to floor settlement at the Public Works facility at 9100 County Road 19. The need for confidentiality in this matter exceeds the public’s right to know.” Mayor Thomas recessed the regular meeting at 9:14pm. Mayor Thomas reconvened the regular meeting at 9:29pm. Mayor Thomas Stated: “In the closed session the city council discussed items related to attorney-client privilege on the previously disclosed issue; staff and the City Attorney were provided direction.” Mayor Thomas the noted Resolution 2017-20 was to be added to the agenda outlining the settlement agreement terms. MOTION: made by Keefe, seconded by LaFave to adopt Resolution 2017-20 Approving Settlement Agreement Resolving the City’s Pending Claim Related to Settlement at the Public Works Facility. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) 13. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by Bottema, seconded by LaFave to adjourn. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) Meeting adjourned at 9:33pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6c. Council Meeting: May 11, 2017 Prepared By: Brad Martens Topic: Student Commissioner Resignation – Karin Beck Action Required: Accept Resignation Summary: Attached to this report is a resignation notice from Parks and Trails Student Commissioner Karin Beck. The Council should accept the resignation. According to City Code, the City Council may appoint Student Commissioners to the Parks and Trails Commission. They do not vote on matters. After accepting Karin’s resignation there will not be any Student Commissioners on the Parks and Trails Commission. Financial/Budget: None. Alignment with Values: This item relates to the following adopted values: EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Council Action: Accept resignation of Parks and Trails Student Commissioner Karin Beck. Attachments: 1.Resignation Notice From:karinbbeck@gmail.com To:Brad Martens Subject:Parks and Trails Date:Saturday, April 29, 2017 7:14:35 PM Hi Brad, I'd like to thank you for the opportunity to be a member of parks and trails over the past couple years. At this time I will be stepping down as a student commissioner due to graduation coming up and a busy summer before heading to Bethel. Thanks again, Karin Beck AgendaItem 7a-b. CouncilMeetingDate: 5/11/2017 FINANCIALCLAIMS Prepared By: jrotzandjbeise CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. PaidtoAmountProjectname 500-20412$ 31.98 Corcoran2040Comprehensive Total 31.98 TotalFund #500 = 31.98 SeeattachedPaymentsDetail) ALLOTHERFINANCIALCLAIMSAgendaItem:7b.$ 27,425.51$ 27,457.49TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions 84,874.20 TOTALEXPENDITURES FORAPPROVAL$ 112,331.69 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaidtoAmount 36.774/24/2017 MNDeptof Revenue - FuelTax 10,331.594/24/2017 PERA 922.154/25/2017 Optum - HSA 502.784/26/2017 StateofMN 115.474/26/2017 StateofMN 35,552.714/27/2017 NetPayrollPP08 286.414/28/2017 PaychexFee 13,637.414/28/2017 PayrollTaxes 10,633.235/3/2017 PERA 350.005/4/2017 Postalia, TDCPostage 518.675/4/2017 StateofMN 114.425/4/2017 StateofMN 822.215/4/2017 Optum - HSA 23.794/26/2017 Green Mill - St. Cloud 22.794/28/2017 Green Mill - St. Cloud 29.644/28/2017 Perkins - St. Cloud 37.424/28/2017 TheWhiteHorse - St. Cloud 85.224/28/2017 TheMexicanVillage 327.004/28/2017 Best WesternHotel - St. Cloud 327.004/28/2017 Best WesternHotel - St. Cloud 136.005/1/2017 USPS 61.525/1/2017 JetsPizza - MapleGrove Total H:\\CityHall Information\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2017Claims Workbook 05/04/172:16PMCITYOFCORCORAN Page 1 Check Detail Register© April2017 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid 3DSPECIALTIES E100-43100-226 SignRepairMaterials$919.00455023SIGN REPAIR MATERIALS Total 3DSPECIALTIES 919.00 Unpaid ADAMS PESTCONTROL, INC. E100-41941-210 Operating Supplies (GENERAL)$79.502517892PEST CONTROL Total ADAMS PESTCONTROL, INC. 79.50 Unpaid BEAUDRY OIL COMPANY E100-42100-212 Motor Fuels$1,024.86842691SQUAD FUEL E100-43100-212 Motor Fuels$37.96842691GASOLINE E100-41920-212 Motor Fuels$71.18842691GASOLINE E100-43100-212 Motor Fuels$937.00842692DIESEL Total BEAUDRYOIL COMPANY 2,071.00 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 Professional Srvs (GENERAL)$2,991.0905-01-17CIVIL - LEGAL E100-42100-304 LegalFees$2,172.1305-01-17CRIMINAL E205-42100-304 LegalFees$130.0005-01-17VEHICLE FORFEITURE E422-43100-530 ImprovementsOtherThanBldgs$26.3605-01-17DTUTILITY PROJECT - STREET 37% E422-49400-530 ImprovementsOtherThanBldgs$19.9505-01-17DT UTILITYPROJECT - WATER28% E422-49450-530 ImprovementsOtherThan Bldgs$24.9405-01-17DT UTILITYPROJECT - SEWER35% E411-43100-300 Professional Srvs (GENERAL)$3,203.1405-01-17PWFLOOR SETTLING Total CARSON, CLELLAND & SCHREDER 8,567.61 Unpaid CENTURY LINK E100-45200-321 Telephone$121.21314225024-5LANDLINE 763-420-4061 Total CENTURY LINK 121.21 Unpaid CINTAS - 470 E100-41941-210 Operating Supplies (GENERAL)$55.39470167255CITY HALLRUGS E100-42100-223 Building RepairSupplies$37.87470167256PDRUGS E100-43100-210 Operating Supplies (GENERAL)$25.29470167257PW RUGS E100-41941-210 Operating Supplies (GENERAL)$52.91470167258CITYHALLRUGS E100-43100-417 Uniforms$140.52470167259PW UNIFORMS Total CINTAS - 470 311.98 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$107.2852178230LANDLINE E100-42100-321 Telephone$107.2852178230LAND LINE E100-43100-321 Telephone$107.2952178230LAND LINE Total COMCAST- 902943336 321.85 Unpaid ECMPUBLISHERS INC E100-41910-210 Operating Supplies (GENERAL)$27.71482454SUNRISESOLAR HEARING E100-41941-210 Operating Supplies (GENERAL)$39.57482455MAY 4 PH - MUNICIPAL ORD. AMEND Total ECMPUBLISHERS INC 67.28 05/04/172:16PMCITYOFCORCORAN Page 2 Check Detail Register© April2017 Check AmtInvoiceComment Unpaid GRAINGER E100-43100-210 Operating Supplies (GENERAL)$28.229427061420SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$68.769427061438SUPPLIES Total GRAINGER 96.98 Unpaid GREYSTONE CONSTRUCTIONCO E100-43100-223 BuildingRepairSupplies$350.0026350BUILDING REPAIR SUPPLIES Total GREYSTONECONSTRUCTION CO 350.00 Unpaid HOCHSTETLER, DUANE E204-42100-210 Operating Supplies (GENERAL)$407.60043017FAS - SHOTGUN/RIFLE Total HOCHSTETLER, DUANE 407.60 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$65.0034_01051707PREPAID CARWASH Total HOLIDAYSTATIONSTORES 65.00 Unpaid HOSE/CONVEYORS INC E100-43100-225 Landscape/DitchMaterials$235.7100067363LANDSCAPEDITCHMATERIALS Total HOSE/CONVEYORS INC 235.71 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 Professional Srvs (GENERAL)$487.5025360CONTRACT SERVICE Total JOTS COMPUTERSERVICES 487.50 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.004-24-17CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$90.424-24-17MILEAGE G500-20412 Corcoran 2040Comprehensive$31.984-24-17COMPPLAN OPEN HOUSESNACKS Total MARTENS, BRAD 172.40 Unpaid MENARDSMAPLEGROVE E100-41941-210 Operating Supplies (GENERAL)$82.71241SUPPLIES Total MENARDS MAPLE GROVE 82.71 Unpaid METRO WEST INSPECTION SERVICES E100-42400-300 ProfessionalSrvs (GENERAL)$677.75CR1703INSPECTION-2017 G100-20201 Building PermitsPayable$3,297.20CR1703INSPECTION-2016 Total METRO WESTINSPECTIONSERVICES 3,974.95 Unpaid MIMBACH FLEET SUPPLYINC E100-43100-220 Repair/Maint Supply (GENERAL)$216.95130193SUPPLIES Total MIMBACH FLEETSUPPLY INC 216.95 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-45200-300 Professional Srvs (GENERAL)$227.931-103-94-17PARKS GARBAGE11039 E100-43100-380 Utility & Services (GENERAL)$279.581-211214-94-1PUBLIC WORKSGARBAGE (9100) 12 E100-41941-380 Utility & Services (GENERAL)$256.141-28035-14-17CITYHALLGARBAGE 1280351 E100-43232-300 ProfessionalSrvs (GENERAL)$472.781-28035-14-17MONTHLY RECYCLING 05/04/172:16PMCITYOFCORCORAN Page 3 Check Detail Register© April2017 Check AmtInvoiceComment Total RANDYS ENVIRONMENTAL SERVICES 1,236.43 Unpaid RIGID HITCH E100-43100-220 Repair/Maint Supply (GENERAL)$84.881927861604SUPPLIES Total RIGID HITCH 84.88 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 Professional Srvs (GENERAL)$4,625.0042417MONTHLY ASSESSING FEE E100-41550-300 Professional Srvs (GENERAL)$12.8442417COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$26.3942417FORMS AND SUPPLIES E100-41550-201 Postage/Shipping$20.7042417POSTAGE Total ROLFERICKSON ENTERPRISES INC 4,684.93 Unpaid RYAN BURNS E204-42100-210 Operating Supplies (GENERAL)$560.89043017FAS SUPPLIES Total RYANBURNS 560.89 Unpaid SDDISIGNSYSTEMS R100-42400-32210 Bldg/PlanReviewFees$150.0014514SIGN PERMIT REFUND Total SDDI SIGNSYSTEMS 150.00 Unpaid SPRINT E100-43100-321 Telephone$402.05391283315-18CELL SERVICE Total SPRINT 402.05 Unpaid TEAMSTER LOCAL 320 G100-21707 Union Dues$343.44MAY17UNION DUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-218 Investigations$25.003609221-0417SERVICE Total TRANSUNION RISK & ALTERNATIVE 25.00 Unpaid VIKING AWARDS & RECOGNITION E204-42100-210 Operating Supplies (GENERAL)$430.36129505FAS SUPPLIES E207-42100-210 Operating Supplies (GENERAL)$93.50129557TRUCK SUPPLIES Total VIKING AWARDS & RECOGNITION 523.86 Unpaid VOJACEK CODY E201-42100-210 Operating Supplies (GENERAL)$28.49042317POLICE RESERVE TRAININGMEAL Total VOJACEKCODY 28.49 Unpaid WARREN, STEVE E100-42100-212 Motor Fuels$31.00043017Fuel forbackgrounds E100-42100-210 Operating Supplies (GENERAL)$6.76043017Distilledwater formessage sign Total WARREN, STEVE 37.76 Unpaid WESTSIDE WHOLESALE TIRE E100-43100-220 Repair/Maint Supply (GENERAL)$19.00787600SERVICE 05/04/172:16PMCITYOFCORCORAN Page 4 Check Detail Register© April2017 Check AmtInvoiceComment Total WESTSIDE WHOLESALETIRE 19.00 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$811.53543660514PW - UTILITIES Total XCEL ENERGY 811.53 10100 Farmers StateBank$27,457.49 FundSummary 10100 Farmers State Bank 100GENERALFUND$22,500.28 201RESERVESDONATION FUND$28.49 204FIREARMS SAFETY$1,398.85 205DWIFORFEITURE FUND$130.00 207TRUCK SAFETY$93.50 411PUBLIC WORKS FACILITY$3,203.14 422DOWNTOWN IMPROVEMENT$71.25 500ESCROWHOLDING FUND$31.98 27,457.49 CityofCorcoran ConsultantSummary 5/11/2017 NameInvoice DateAmount Due Carson, Clelland & Scherder05/01/17 8,567.61 Landform MetroWestInspection04/24/17 3,974.95 Wenck Associates RolfEricksonEnt04/25/17$ 4,684.93 Total$ 17,227.49 CSBS\\cityhall\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\Council Information\\CouncilClaims\\2017ClaimsWorkbook Vendor: CARSON, CLELLAND & SCHREDER CITY OF CORCORAN Date: 5-1-17 PAYMENT VOUCHER Address: 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 8,567.61 MINNEAPOLIS MN 55430-2190 a S Due Date: 05/31/17 Fund 1 Department Account Description Amount 100 41600 300 CIVIL- LEGAL 2,991.09 100 42100 304 CRIMINAL 2,172.13 205 42100 304 VEHICLE FORFEITURE 130.00 422 43100 530 DT UTILITY PROJECT-STREET 37% 26.36 422 49400 1 530 DT UTILITY PROJECT-WATER 28% 19.95 422 49450 530 DT UTILITY PROJECT-SEWER 35% 24.94 411 43100 300 PW FLOOR SETTLING 3,203.14 500 20407 MOTOR CAFE CUP 100 41600 300 LENNAR/RAVINIA 500 20389 STREHLER ESTATES 16-01 601 49400 304 WATER-50% 602 I 49450 304 SEWER-50% TOTAL : $ 8,567.61 Approved Notes Check# 2 161 5 7 t ‘/--V INNE Carson, Clelland Schreder ATTORNEYS AT LAND-MAY Q ter 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 April 28, 2017 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount Civil 3/29/2017 Conference with Administrator regarding assessment policy,open files, update files 35.63 3/30/2017 Review quit claim deed and survey certificate, conference with Planner regarding right of 47.50 way, update file Correspondence with Clerk regarding lien and repayment agreement, review agreement 71.25 terms, correspondence with Attorney Corlew regarding code compliance issue, correspondence with Court regarding Amended Scheduling Order 3/31/2017 Conference with Administrator regarding assessment policy revisions and Ag Preserve 285.00 initiation obligation, conference with Planner regarding Ag Preserve mandates, correspondence with League of MN Cities, research applicable caselaw regarding AgPreserve, update file Correspondence with Engineer, revise encroachment agreement, update file 71.25 Correspondence with League of MN Cities attorney, review MN legislative reference library 47.50 resource 4/4/2017 Conference with Kevin Mattson regarding Lametti liquidated damages calculations and 142.50 retainage, response, discuss encroachment agreements,outline terms, update files Conference with Administrator regarding assessment policy and Lametti response, review 237.50 contract documents, draft non-waiver agreement, update files 4/5/2017 Correspondence with Administrator, Engineer regarding open files 35.63 4/6/2017 Correspondence with Administrator, Director of Public Safety, update files 35.63 4/7/2017 Correspondence with Director of Public Safety, Clerk,Administrator, review special 95.00 assessment policy amendment, review Ag Preserve initiation question, liability issueConferencewithDirectorofPublicSafetyregardingeventpermittingandnoiseviolation 106.88 issues, review liquor licensing issue, correspondence with Clerk Correspondence with Administrator regarding liability issue, open files 35.63 Prepare draft audit response letter, conference with Attorney Thames, revise and send 23.33 4/10/2017 Conference with Clerk regarding liquor licensing issues and formalization of permitting 106.88 process, update file, review Minn. Stat. 340A Pull 4/13 City Council agenda, packet for review 17.50 CITY OF CORCORAN Page 2 Amount 4/11/2017 Correspondence with Administrator, review proposed JPA 71.25 4/12/2017 Review City Council agenda packet 142.50 Review JPA authority statutes, review additional JPA terms, note file 71.25 Conference with Administrator regarding JPA and City Council agenda 35.63 4/18/2017 Correspondence with Planner, review cross easement agreement and site plan, propose 71.25 revisions, conference with Planner regarding changes 4/20/2017 Correspondence with Code Enforcement Officer regarding abatement process,review 285.00 resolution, code, research liability and property entry issues, update file Conference with Attorney Carson regarding open files, update files 35.63 4/21/2017 Review of documents and open file 23.33 4/24/2017 Conference with Code Enforcement Officer regarding abatement procedures/options 47.50 4/25/2017 Review City Council agenda packet, research easement requirement issue 178.13 Conference with Attorney Carson regarding open files, research interim use permit condition 71.25 legality,correspondence with Planner, update files Correspondence with Administrator, review assessment agreement, outline terms for new 35.63 agreement Pull 4/27 City Council agenda for review 17.50 SUBTOTAL: VU t"+'o -3u' — [ 2,480.46] Lametti Contract Action 3/31/2017 Review correspondence from Engineer, Lametti, review contract document , 71.25 correspondence with Engineer ZN,9H 3c 5e.,-'f ilZ2 - cf lti0 - S3O gin SUBTOTAL: Zts i„ „u}•P/- 9i1_ LI yL4w - S 30 71.25] Public Works Facility Settlement Action 54-ref 1.. LjZZ'L13-53o- 26,3i 37 u 4/18/2017 Review file, correspondence, locate exhibits, draft mediation statement 237.50 Prepare confidential mediation statement and exhibits 175.00 4/19/2017 Correspondence with defendant's attorney,AAA representative, revise mediation statement 106.88 Review mediation statement and conference with Attorney Thames 95.00 Correspondence with AAA, provide cost documentation for distribution to all parties 17.50 Conference with Attorney Thames regarding revisions to mediation statement 35.00 4/20/2017 Conference with Administrator regarding mediation, mediation statement, exhibits, repair 249.38 estimates, revise mediation statement, correspondence with AAA, update file Send confidential mediation statement to mediator, correspondence with AAA 29.17 4/21/2017 Review discovery, prepare for mediation 249.38 4/24/2017 Prepare for, attend case mediation for public works settlement suit, update file 1,092.50 4/25/2017 Correspondence with Administrator, draft resolution approving settlement, conference with 142.50 Attorney Carson regarding benefit of formal settlement agreement,correspondence with Court regarding discovery deadlines and resolution Telephone call to Judge's Clerk regarding settlement and pending deadlines, conference 23.33 with Attorney Thames SUBTOTAL: 2,453.14] A\'' Oo CITY OF CORCORAN Page 3 Amount Special Assessment Policy 3/29/2017 Research Green Acres qualifications and homestead mandates, revise assessment policy 142.50 3/30/2017 Review correspondence from Administrator, Mayor regarding assessment policy,Ag 178.13 Preserve policy, research Green Acres provisions, research City authority regarding initiation of Ag Preserve, correspondence with Administrator 4/3/2017 Conference with Administrator regarding assessment policy and Ag Preserve initiation 47.50 Review correspondence from Administrator, Council, revise assessment policy,142.50 correspondence with Administrator SUBTOTAL: 16° , 1_0 lti4 -3w r [ 510.63] Criminal 3/28/2017 Correspondence with witness, City staff regarding compliance issue 24.38 Review discovery, correspondence with witnesses, update files 32.50 Attend arraignments and pretrial hearings 81.25 Review and prepare files for 3/29 hearings 24.38 3/29/2017 Attend arraignment and pretrial hearings at Brookdale court 48.75 3/30/2017 Review and update files from 3/29 court hearings 24.38 3/31/2017 Correspondence with witness, review discovery, note files 48.75 Prepare disposition letter regarding 3/28 cases, prepare memorandums to files and follow up 24.38 instructions to assistants 4/3/2017 Review files in preparation for 4/4 Brookdale calendar 32.50 4/4/2017 Review and respond to email from defense attorney 32.50 Review and prepare files for 4/5 hearings 24.38 Attend hearings at Brookdale court 73.13 4/5/2017 Attend court hearings at Brookdale 24.38 4/6/2017 Update files from 4/5 Brookdale hearings 24.38 4/7/2017 Conference with Attorney Ross regarding noise violations, review discovery, note files 32.50 Finish updating files for 4/5 hearings 24.38 Preparation of one complaint 40.00 Review files, prepare dispositions 32.50 4/10/2017 Review and prepare files for 4/12 hearings 24.38 4/12/2017 Attend court hearings at Brookdale 146.25 4/13/2017 Preparation of one complaint 40.00 Review and update files from Brookdale calendar 24.38 4/17/2017 Telephone conference with court administration regarding criminal matters; revise 48.75 complaints and e-file Review and prepare files for 4/18 hearings 24.38 4/18/2017 Review files in preparation for 4/19 hearings 48.75 Review files, correspondence with defense attorneys 97.50 Attend Brookdale court hearings 48.75 4/19/2017 Review and respond to emails regarding criminal cases and review of files 32.50 Attend hearings at Brookdale court 40.63 Emails with court and defense attorney regarding continuance 48.75 Review and update files from 4/18 hearings 24.38 4/20/2017 Preparation of one complaint 40.00 CITY OF CORCORAN Page 4 Amount 4/20/2017 Review emails regarding continuance request 24.38 4/24/2017 Preparation for 4/25 cases, review files and criminal histories in MNCIS 16.25 Review file,correspondence with court staff regarding scheduling 48.75 4/25/2017 Attend arraignments and pretrial hearings 48.75 Review and prepare files for 4/26 hearings 24.38 Open criminal files, preparation of criminal complaints; preparation of cases for court 178.13 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 150.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 159.38 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: O t'I2(w—345`1 1,988.84] Vehicle Forfeiture: 4/4/2017 Prepare forfeiture paperwork and review status of forfeiture cases 32.50 Review status of forfeiture cases 32.504/18/2017 Review status of forfeiture cases, email defense attorneys 65.00 SUBTOTAL: S• t.2[Lkl 3614 130.00] For professional services rendered 7,634.32 Client Expense Charges : Civil Expenses Public Works building project mediation fee 750.00 SUBTOTAL:c4 11 („ 1310-1 —3w [ 750.00] Criminal Expenses: Westlaw charges for February 167.03 Monthly support fee 16.26 SUBTOTAL: 1 UU `j Z 1W-3&1 183.29] Total Client Expense Charges 933.29 Total amount of this bill 8,567.61 Previous balance 8,754.64 CITY OF CORCORAN Page 5 Amount 4/21/2017 Payment-thank you 8,754.64) Total payments and adjustments 8,754.64) Balance due 8,567.61 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J.Thames, City Attorney Vendor: METRO WEST INSPECTION SRV CITY OF CORCORAN Date 4-24-17 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV BOX 248 Payment Total: $ 3,974.95 LORETTO MN 55357 Due Date: 05/24/17 Fund Department Account Description Amount 100 20201 INSPECTION-2015 100 j 20201 INSPECTION-2016 CR1703 3,297.20 100 42400 300 INSPECTION-2017 CR1703 677.75 TOTAL : $ 3,974.95 Approved Notes Check# qq14$ METRO WEST INSPECTION SERVICES,INC. INVOICE BOX 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILE r APR 2 4 2017 City of Corcoran 8200 County Rd 116 Corcoran,MN 55340 1,1 t• Invoice Date Invoice Number Payment Terms April 18,2017 CR1703 Due upon receipt 35%Eligible Fees, Permit# Permit Address Mechanical,Plumbing,Plan 300%Eligible Fees Total Fees Check 2016-00013 7800 Maple Hill Rd 250.00 87.50 2,-)...C17,20 2016-00342 19520 Steig Rd 1,462.83 511.99 2016-00366 6465 Larkspur Ln 5,015.66 1,755.48 2016-00413 22510 State Hwy 55 2,120.66 200.00 942.23 2017-00022 19520 Steig Rd 318.04 111. 312017-00028 22510 State Hwy 55 764.53 267.59 2017-00045 6635 Co Rd 101 150.00 52.50 • 2017-00046 7225 Buckskin TR 100.00 35.00 2017-00047 11031 Cattail Path 15.00 5.25 2017-00051 21300 Meadow Ln 90.00 31.50 2017-00052 11070 Sundance Woods Blvd 483.86 169.35 / 2017-00079 14217 River Hill Pkwy 15.00 5.25 Page Total 3,974.95 Invoice Total a.924,15 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN DATE: 4-25-17 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC Payment Total: $ 4,684.93 PO BOX 47841 PLYMOUTH MN 55447 Due Date: 05/25/17 Fund Department Account _ Description Amount 100 41550 300 MONTHLY ASSESSING FEE 42417 4,625.00 100 41550 300 COUNTY DATA FEE 12.84 100 j 41550 210 I FORMS AND SUPPLIES 26.39 100 41550 201 POSTAGE 20.70 TOTAL : $ 4,684.93 Approved Notes Check# APR 2 5 2017 STATEMENT 24-Apr-17 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 APRIL 2017 ASSESSING FEE 4,625.00 COUNTY DATA FEE 12.84 POSTAGE 20.70 SALES BOOK PRINTING 26.39 TOTAL 4,684.93 STAFF REPORT Agenda Item 8a. Council Meeting: May 11, 2017 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the May 11th Council meeting are as follows: Planning Commission: Meredith Wu Parks and Trails Commission: Sharon Meister Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8b. Council Meeting: May 11, 2017 Prepared By: Brad Martens Topic: Financial Performance Report Action Required: None – Informational Summary: Attached to this report is the Financial Performance Report which shows the status of the budget through March 2017. Staff will provide another update after the second quarter and third quarter, and monthly thereafter until the end of the year. Financial/Budget: The 2017 budget includes a $60,000 transfer to reserves. An end of year budget surplus would increase that amount; an end of year budget deficit would decrease that amount. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1.Financial Performance Report CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2017 UNAUDITED Agenda Item 8b.. 2017 Variance Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes R 100-41900-31020 0.00 0.00 - 0.00 0.00%0.00 0.00 R 100-41900-31100 General Property Taxes R 100-41900-31100 3,047,551.65 3,226,186.00 - 3,226,186.00 100.00%3,226,186.00 0.00 R 100-41900-31810 Cable Franchise Fee R 100-41900-31810 0.00 43,000.00 - 43,000.00 100.00%43,000.00 0.00 R 100-41900-32110 Liquor License Fee R 100-41900-32110 18,375.00 18,250.00 100.00 18,150.00 99.45%18,250.00 0.00 R 100-41900-33402 Homestead Credit R 100-41900-33402 19,916.50 0.00 - 0.00 0.00%0.00 0.00 R 100-41900-33420 Ag Preserve Credit R 100-41900-33420 15,748.63 5,000.00 - 5,000.00 100.00%5,000.00 0.00 R 100-41900-33421 PERA State Aid R 100-41900-33421 1,845.00 1,845.00 - 1,845.00 100.00%1,845.00 0.00 R 100-41900-33422 Other State Grants and Aids R 100-41900-33422 0.00 0.00 - 0.00 0.00%0.00 0.00 R 100-41900-34000 Charges for Services R 100-41900-34000 31.25 0.00 - 0.00 0.00%0.00 0.00 R 100-41900-34103 Zoning/Land Use Appl Fee R 100-41900-34103 23,670.00 25,000.00 6,489.25 18,510.75 74.04%25,000.00 0.00 R 100-41900-34105 Copies/Maps R 100-41900-34105 66.25 150.00 4.00 146.00 97.33%150.00 0.00 R 100-41900-34107 Special Assessment Search R 100-41900-34107 25.00 50.00 25.00 25.00 50.00%50.00 0.00 R 100-41900-34108 TIF Administration R 100-41900-34108 0.00 0.00 - 0.00 0.00%0.00 0.00 R 100-41900-34405 Clean Up Day Income R 100-41900-34405 2,592.00 1,500.00 - 1,500.00 100.00%1,500.00 0.00 R 100-41900-36200 Miscellaneous Revenues R 100-41900-36200 22,710.93 2,500.00 - 2,500.00 100.00%2,500.00 0.00 R 100-41900-36210 Interest Earnings R 100-41900-36210 1,562.29 1,000.00 - 1,000.00 100.00%1,000.00 0.00 R 100-41900-36220 Other Rents and Royalties R 100-41900-36220 10,080.00 10,800.00 - 10,800.00 100.00%10,800.00 0.00 R 100-41900-36230 Donations R 100-41900-36230 0.00 1,000.00 - 1,000.00 100.00%1,000.00 0.00 R 100-41900-36233 Refunds/Reimbursements R 100-41900-36233 0.00 0.00 - 0.00 0.00%0.00 0.00 3,231,504.21$ 3,336,281.00$ 6,618.25$ 3,329,662.75$ 3,336,281.00$ -$ Code Enforcement R 100-41920-32100 Business/License Fee R 100-41920-32100 0.00 0.00 - 0.00 0.00%0.00 0.00 R 100-41920-34000 Charges for Services R 100-41920-34000 0.00 0.00 - 0.00 0.00%0.00 0.00 -$ -$ -$ -$ -$ -$ City Hall Operations R 100-41941-34100 General Government R 100-41941-34100 0.00 - 0.00 0.00%0.00 0.00 R 100-41941-34101 Facility Rental R 100-41941-34101 4,947.50 6,000.00 1,860.00 4,140.00 69.00%6,000.00 0.00 R 100-41941-36200 Miscellaneous Revenues R 100-41941-36200 505.00 1,000.00 267.78 732.22 73.22%1,000.00 0.00 5,452.50$ 7,000.00$ 2,127.78$ 4,872.22$ 7,000.00$ -$ Police R 100-42100-32240 Animal Licenses R 100-42100-32240 0.00 - 0.00 0.00%0.00 0.00 R 100-42100-33423 Police Aid R 100-42100-33423 40,654.97 50,000.00 - 50,000.00 100.00%50,000.00 0.00 R 100-42100-33424 Police POST Board Train Reimb R 100-42100-33424 3,751.94 3,700.00 - 3,700.00 100.00%3,700.00 0.00 R 100-42100-33620 Other County Grants/Aid R 100-42100-33620 8,745.13 10,000.00 2,980.20 7,019.80 70.20%10,000.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34200 Police Permits R 100-42100-34200 3,442.00 2,000.00 - 2,000.00 100.00%2,000.00 0.00 R 100-42100-34201 Police Serviced Charges R 100-42100-34201 8,890.00 7,500.00 2,222.50 5,277.50 70.37%7,500.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34202 Police Reports/Fees R 100-42100-34202 517.00 1,000.00 9,284.00 -8,284.00 -828.40%1,000.00 0.00 R 100-42100-35101 Fines R 100-42100-35101 48,951.60 45,000.00 6,170.80 38,829.20 86.29%45,000.00 0.00 R 100-42100-36233 Refunds/Reimbursements R 100-42100-36233 0.00 0.00 - 0.00 0.00%0.00 0.00 114,952.64$ 119,200.00$ 20,657.50$ 98,542.50$ 119,200.00$ -$ Building Inspection R 100-42400-32210 Bldg/Plan Review Fees R 100-42400-32210 388,174.33$ 275,000.00$ 112,469.47$ 162,530.53$ 59.10%275,000.00$ -$ Public Works R 100-43100-33418 Muni State Aid St Maintenance R 100-43100-33418 120,126.40 124,000.00 63,759.50 60,240.50 48.58%124,000.00 0.00 R 100-43100-34300 Public Works Permits/Fees R 100-43100-34300 1,950.00 3,000.00 1,150.00 1,850.00 61.67%3,000.00 0.00 R 100-43100-34301 Dust Control R 100-43100-34301 42,605.76 47,500.00 - 47,500.00 100.00%47,500.00 0.00 R 100-43100-36100 Special Assessments R 100-43100-36100 0.00 0.00 - 0.00 0.00%0.00 0.00 R 100-43100-36200 Miscellaneous Revenues R 100-43100-36200 3,032.50 8,125.00 - 8,125.00 0.00%8,125.00 0.00 R 100-43100-36233 Refunds/Reimbursements R 100-43100-36233 0.00 0.00 52,258.95 0.00 0.00%0.00 0.00 167,714.66$ 182,625.00$ 117,168.45$ 117,715.50$ 182,625.00$ -$ Ice & Snow Removal R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev R 100-43125-36200 15,168.96 8,000.00$ -$ 8,000.00$ 100%8,000.00$ -$ Recycling R 100-43232-33610 County Recycling Grant R 100-43232-33610 15,997.50 14,500.00 - 14,500.00 100.00%14,500.00 0.00 R 100-43232-34400 Recycling R 100-43232-34400 5,704.17 2,500.00 - 2,500.00 100.00%2,500.00 0.00 21,701.67$ 17,000.00$ -$ 17,000.00$ 17,000.00$ -$ Parks R 100-45200-33422 Other State Grants and Aids R 100-45200-33422 50,170.40 37,000.00 8,959.00 28,041.00 75.79%37,000.00 0.00 NW Trails Grant R 100-45200-34101 Facility Rental R 100-45200-34101 2,503.00 5,000.00 6.11 4,993.89 99.88%5,000.00 0.00 R 100-45200-36200 Miscellaneous Revenues R 100-45200-36200 50.00 0.00 - 0.00 0.00%0.00 0.00 R 100-45200-36230 Donations R 100-45200-36230 1,950.00 0.00 650.00 -650.00 0.00%0.00 0.00 R 100-45200-36233 Refunds/Reimbursements R 100-45200-36233 0.00 0.00 - 0.00 0.00%0.00 0.00 54,673.40$ 42,000.00$ 9,615.11$ 32,384.89$ 42,000.00$ -$ Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund R 100-49360-39200 61,901.00 162,122.00 -$ 162,122.00$ 162,122.00$ -$ 0.00 Total Revenue 4,061,243$ 4,149,228$ 268,657$ 3,932,830$ 4,149,228$ -$ EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL)E 100-41000-210 179.99 0.00 0.00 -179.99 0.00%0.00 0.00 1 of 5 CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2017 UNAUDITED 8a. Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-41000-300 Professional Srvs (GENERAL)E 100-41000-300 0.00 0.00 0.00 0.00 0.00%0.00 179.99$ -$ -$ (179.99)$ -$ -$ City Council E 100-41100-100 Wages and Salaries (GENERAL)E 100-41100-100 6,600.00 19,260.00 0.00 19,260.00 100.00%19,260.00 0.00 E 100-41100-122 FICA E 100-41100-122 409.20 1,195.00 0.00 1,195.00 100.00%1,195.00 0.00 E 100-41100-126 Medicare E 100-41100-126 95.70 280.00 0.00 280.00 100.00%280.00 0.00 E 100-41100-208 Training and Instruction E 100-41100-208 0.00 2,500.00 865.10 1,634.90 65.40%2,500.00 0.00 E 100-41100-210 Operating Supplies (GENERAL)E 100-41100-210 0.00 3,000.00 0.00 3,000.00 0.00%3,000.00 0.00 E 100-41100-364 Worker's Comp Insurance E 100-41100-364 197.00 95.00 66.00 29.00 30.53%95.00 0.00 7,301.90$ 26,330.00$ 931.10$ 25,398.90$ 26,330.00$ -$ Wastewater Committee E 100-41120-210 Operating Supplies (GENERAL)E 100-41120-210 0.00 0.00 0.00 0.00 0.00 0.00 Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses E 100-41130-351 6,970.99 6,500.00 2,482.66 4,017.34 61.81%6,500.00 0.00 E 100-41130-354 Web Site E 100-41130-354 1,125.00 2,000.00 0.00 2,000.00 100.00%2,000.00 0.00 8,095.99$ 8,500.00$ 2,482.66$ 6,017.34$ 8,500.00$ -$ City Administrator E 100-41300-100 Wages and Salaries (GENERAL)E 100-41300-100 100,134.50 102,658.00 24,398.40 78,259.60 76.23%102,658.00 0.00 E 100-41300-121 PERA E 100-41300-121 7,510.03 7,699.00 1,831.31 5,867.69 76.21%7,699.00 0.00 E 100-41300-122 FICA E 100-41300-122 6,205.21 6,365.00 1,505.34 4,859.66 76.35%6,365.00 0.00 E 100-41300-126 Medicare E 100-41300-126 1,451.17 1,489.00 352.08 1,136.92 76.35%1,489.00 0.00 E 100-41300-131 Employer Paid Health E 100-41300-131 17,620.44 15,409.00 4,664.44 10,744.56 69.73%15,409.00 0.00 E 100-41300-208 Training and Instruction E 100-41300-208 3,410.37 4,350.00 1,868.02 2,481.98 57.06%4,350.00 0.00 E 100-41300-210 Operating Supplies (GENERAL)E 100-41300-210 861.07 800.00 190.42 609.58 76.20%800.00 0.00 E 100-41300-364 Worker's Comp Insurance E 100-41300-364 547.00 570.00 504.00 66.00 11.58%504.00 -66.00 E 100-41300-433 Dues and Memberships E 100-41300-433 164.71 1,000.00 843.06 156.94 15.69%1,000.00 0.00 137,904.50$ 140,340.00$ 36,157.07$ 104,182.93$ 140,274.00$ (66.00)$ Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)E 100-41400-100 171,449.25 174,918.00 27,244.44 147,673.56 84.42%174,918.00 0.00 E 100-41400-110 Overtime E 100-41400-110 964.69 200.00 0.00 200.00 100.00%200.00 0.00 E 100-41400-121 PERA E 100-41400-121 12,588.06 13,134.00 2,008.78 11,125.22 84.71%13,134.00 0.00 E 100-41400-122 FICA E 100-41400-122 11,251.53 10,857.00 1,685.84 9,171.16 84.47%10,857.00 0.00 E 100-41400-126 Medicare E 100-41400-126 2,631.39 2,539.00 394.30 2,144.70 84.47%2,539.00 0.00 E 100-41400-131 Employer Paid Health E 100-41400-131 42,262.17 46,228.00 9,424.75 36,803.25 79.61%46,228.00 0.00 E 100-41400-140 Unemployment Comp (GENERAL)E 100-41400-140 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41400-208 Training and Instruction E 100-41400-208 715.00 4,000.00 445.00 3,555.00 88.88%4,000.00 0.00 E 100-41400-210 Operating Supplies (GENERAL)E 100-41400-210 186.28 750.00 7.70 742.30 98.97%750.00 0.00 E 100-41400-300 Professional Srvs (GENERAL)E 100-41400-300 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41400-364 Worker's Comp Insurance E 100-41400-364 2,147.00 2,275.00 1,513.00 762.00 33.49%1,513.00 -762.00 E 100-41400-433 Dues and Memberships E 100-41400-433 200.00 500.00 0.00 500.00 100.00%500.00 0.00 244,395.37$ 255,401.00$ 42,723.81$ 212,677.19$ 254,639.00$ (762.00)$ Elections E 100-41410-210 Operating Supplies (GENERAL)E 100-41410-210 9,550.79 1,600.00 1,228.80 371.20 23.20%1,600.00 0.00 Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)E 100-41540-300 33,783.00 30,500.00 38,945.50 -8,445.50 -28%30,500.00 0.00 Assessor E 100-41550-210 Operating Supplies (GENERAL)E 100-41550-210 735.62 1,000.00 27.53 972.47 97.25%1,000.00 0.00 E 100-41550-300 Professional Srvs (GENERAL)E 100-41550-300 58,817.86 57,000.00 13,913.52 43,086.48 75.59%57,000.00 0.00 59,553.48$ 58,000.00$ 13,941.05$ 44,058.95$ 58,000.00$ -$ Attorney E 100-41600-300 Professional Srvs (GENERAL)E 100-41600-300 31,713.09 27,000.00 6,348.86 20,651.14 76.49%27,000.00 0.00 Public Works Facility 0.00 0.00 0.00 - 0.00%0.00 0.00 31,713.09$ 27,000.00$ 6,348.86$ 20,651.14$ 0.76$ 27,000.00$ -$ Other General Government E 100-41900-131 Employer Paid Health E 100-41900-131 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41900-150 Worker's Comp (GENERAL)E 100-41900-150 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41900-201 Postage/Shipping E 100-41900-201 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41900-208 Training and Instruction E 100-41900-208 0.00 0.00 0.00 0.00 100.00%0.00 0.00 E 100-41900-210 Operating Supplies (GENERAL)E 100-41900-210 7,064.07 4,000.00 3,824.51 175.49 4.39%4,200.00 200.00 E 100-41900-300 Professional Srvs (GENERAL)E 100-41900-300 15,392.56 8,000.00 2,369.00 5,631.00 70.39%8,000.00 0.00 E 100-41900-360 Insurance (GENERAL)E 100-41900-360 63,182.00 65,000.00 59,023.00 5,977.00 9.20%59,023.00 -5,977.00 E 100-41900-430 Misc. Banking Charge E 100-41900-430 12.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41900-433 Dues and Memberships E 100-41900-433 23,075.46 27,000.00 11,717.81 15,282.19 56.60%27,000.00 0.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free E 100-41900-700 Transfers E 100-41900-700 0.00 135,000.00 0.00 135,000.00 100.00%135,000.00 0.00 E 100-41900-810 Refunds/Reimbursements E 100-41900-810 0.00 0.00 0.00 0.00 0.00%0.00 0.00 108,726.09$ 239,000.00$ 76,934.32$ 162,065.68$ 233,223.00$ (5,777.00)$ Planning & Zoning E 100-41910-100 Wages and Salaries (GENERAL)E 100-41910-100 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41910-121 PERA E 100-41910-121 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41910-122 FICA E 100-41910-122 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41910-126 Medicare E 100-41910-126 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41910-130 Employer Paid FSA E 100-41910-130 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41910-131 Employer Paid Health E 100-41910-131 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41910-210 Operating Supplies (GENERAL)E 100-41910-210 518.53 2,000.00 126.65 1,873.35 93.67%2,000.00 0.00 E 100-41910-300 Professional Srvs (GENERAL)E 100-41910-300 58,668.91 65,000.00 9,875.05 55,124.95 84.81%65,000.00 0.00 Public Works Facility 0.00 0.00 0.00 - 0.00%0.00 - 2 of 5 CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2017 UNAUDITED 8a. Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS 59,187.44$ 67,000.00$ 10,001.70$ 56,998.30$ 67,000.00$ -$ Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)E 100-41920-100 59,528.52 62,975.00 14,404.81 48,570.19 77.13%62,975.00 0.00 E 100-41920-110 Overtime E 100-41920-110 0.00 500.00 0.00 500.00 100.00%500.00 0.00 E 100-41920-121 PERA E 100-41920-121 4,485.25 4,761.00 1,081.79 3,679.21 77.28%4,761.00 0.00 E 100-41920-122 FICA E 100-41920-122 4,077.05 3,935.00 977.16 2,957.84 75.17%3,935.00 0.00 E 100-41920-126 Medicare E 100-41920-126 953.44 920.00 228.54 691.46 75.16%920.00 0.00 E 100-41920-131 Employer Paid Health E 100-41920-131 8,255.23 15,409.00 2,616.93 12,792.07 83.02%15,409.00 0.00 E 100-41920-208 Training and Instruction E 100-41920-208 550.00 1,250.00 110.00 1,140.00 91.20%1,250.00 0.00 E 100-41920-210 Operating Supplies (GENERAL)E 100-41920-210 701.91 1,000.00 725.07 274.93 27.49%1,000.00 0.00 E 100-41920-364 Worker's Comp Insurance E 100-41920-364 547.00 570.00 504.00 66.00 11.58%504.00 -66.00 E 100-41920-417 Uniforms E 100-41920-417 166.80 250.00 0.00 250.00 100.00%250.00 0.00 E 100-41920-433 Dues and Memberships E 100-41920-433 80.00 250.00 0.00 250.00 100.00%250.00 0.00 79,345.20$ 91,820.00$ 20,648.30$ 71,171.70$ 91,754.00$ (66.00)$ City Hall Operations E 100-41941-200 Office Supplies (GENERAL)E 100-41941-200 6,255.56 3,500.00 1,660.82 1,839.18 52.55%3,500.00 0.00 E 100-41941-201 Postage/Shipping E 100-41941-201 1,943.10 3,250.00 128.85 3,121.15 96.04%3,250.00 0.00 E 100-41941-210 Operating Supplies (GENERAL)E 100-41941-210 15,641.50 17,000.00 5,241.22 11,758.78 69.17%17,000.00 0.00 E 100-41941-300 Professional Srvs (GENERAL)E 100-41941-300 8,862.48 12,000.00 3,234.38 8,765.62 73.05%12,000.00 0.00 E 100-41941-321 Telephone E 100-41941-321 2,108.02 2,500.00 591.04 1,908.96 76.36%2,500.00 0.00 E 100-41941-364 Worker's Comp Insurance E 100-41941-364 0.00 25.00 0.00 25.00 100.00%25.00 0.00 E 100-41941-380 Utility & Services (GENERAL)E 100-41941-380 13,628.16 16,000.00 4,739.47 11,260.53 70.38%16,000.00 0.00 E 100-41941-400 Repairs & Maint Cont (GENERAL)E 100-41941-400 11,181.50 12,000.00 5,876.23 6,123.77 51.03%12,000.00 0.00 E 100-41941-430 Misc. Banking Charge E 100-41941-430 0.00 300.00 20.00 280.00 0.00%300.00 0.00 E 100-41941-520 Buildings and Structures E 100-41941-520 937.21 8,000.00 3,782.50 4,217.50 52.72%8,000.00 0.00 E 100-41941-530 Improvements Other Than Bldg E 100-41941-530 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41941-810 Refunds/Reimbursements E 100-41941-810 180.00 0.00 0.00 0.00 0.00%0.00 0.00 60,737.53$ 74,575.00$ 25,274.51$ 49,300.49$ 74,575.00$ -$ IT (Info Technology) E 100-41951-201 Postage/Shipping E 100-41951-201 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41951-207 Computer Supplies E 100-41951-207 32,481.93 27,500.00 21,518.52 5,981.48 21.75%27,500.00 0.00 E 100-41951-210 Operating Supplies E 100-41951-210 1,848.50 9,725.00 76.64 9,648.36 99.21%9,725.00 0.00 E 100-41951-300 Professional Srvs E 100-41951-300 30,597.60 26,200.00 8,909.45 17,290.55 65.99%26,200.00 0.00 E 100-41951-530 Improvements Other Than Bldg E 100-41951-530 1,754.03 11,500.00 0.00 11,500.00 100.00%11,500.00 0.00 66,682.06$ 74,925.00$ 30,504.61$ 44,420.39$ 74,925.00$ -$ Police E 100-42100-100 Wages and Salaries (GENERAL)E 100-42100-100 525,038.65 603,583.00 146,357.91 457,225.09 75.75%603,583.00 0.00 E 100-42100-110 Overtime E 100-42100-110 17,793.39 11,400.00 989.09 10,410.91 91.32%11,400.00 0.00 E 100-42100-111 Overtime Events/Grants E 100-42100-111 12,450.32 12,000.00 247.50 11,752.50 97.94%12,000.00 0.00 Pass thru revenue 100-42100-33620, 100-42100-34201 E 100-42100-121 PERA E 100-42100-121 89,601.75 99,627.00 22,745.29 76,881.71 77.17%99,627.00 0.00 E 100-42100-126 Medicare E 100-42100-126 8,110.81 8,917.00 2,093.90 6,823.10 76.52%8,917.00 0.00 E 100-42100-131 Employer Paid Health E 100-42100-131 125,712.98 123,276.00 35,964.76 87,311.24 70.83%123,276.00 0.00 E 100-42100-200 Office Supplies (GENERAL)E 100-42100-200 5,571.05 3,600.00 1,943.37 1,656.63 46.02%3,600.00 0.00 E 100-42100-201 Postage/Shipping E 100-42100-201 262.87 250.00 0.00 250.00 100.00%250.00 0.00 E 100-42100-208 Training and Instruction E 100-42100-208 16,044.48 16,800.00 7,563.78 9,236.22 54.98%16,800.00 0.00 E 100-42100-209 Police Reserves E 100-42100-209 3,456.41 3,500.00 576.91 2,923.09 83.52%3,500.00 0.00 E 100-42100-210 Operating Supplies (GENERAL)E 100-42100-210 9,105.02 9,000.00 4,548.86 4,451.14 49.46%9,000.00 0.00 E 100-42100-212 Motor Fuels E 100-42100-212 20,168.48 25,000.00 4,391.85 20,608.15 82.43%25,000.00 0.00 E 100-42100-218 Investigations E 100-42100-218 104.00 5,350.00 113.60 5,236.40 97.88%5,350.00 0.00 E 100-42100-220 Repair/Maint Supply (GENERAL)E 100-42100-220 8,301.63 8,000.00 1,692.76 6,307.24 78.84%8,000.00 0.00 E 100-42100-223 Building Repair Supplies E 100-42100-223 2,795.69 3,500.00 1,204.92 2,295.08 65.57%3,500.00 0.00 E 100-42100-300 Professional Srvs (GENERAL)E 100-42100-300 986.70 1,500.00 1,856.17 -356.17 -23.74%2,000.00 500.00 E 100-42100-301 Prisoner E 100-42100-301 8,650.62 8,000.00 4,934.10 3,065.90 38.32%8,000.00 0.00 E 100-42100-304 Legal Fees E 100-42100-304 19,240.22 27,500.00 8,812.68 18,687.32 67.95%27,500.00 0.00 E 100-42100-321 Telephone E 100-42100-321 6,717.43 7,200.00 1,667.57 5,532.43 76.84%7,200.00 0.00 E 100-42100-323 Radio Units E 100-42100-323 14,461.80 16,900.00 3,567.00 13,333.00 78.89%16,900.00 0.00 E 100-42100-364 Worker's Comp Insurance E 100-42100-364 31,575.56 32,712.00 25,518.00 7,194.00 21.99%25,518.00 -7,194.00 E 100-42100-380 Utility & Services (GENERAL)E 100-42100-380 3,192.67 4,000.00 1,138.51 2,861.49 71.54%4,000.00 0.00 E 100-42100-417 Uniforms E 100-42100-417 10,835.12 11,000.00 119.60 10,880.40 98.91%11,000.00 0.00 E 100-42100-433 Dues and Memberships E 100-42100-433 1,545.00 1,600.00 1,425.00 175.00 10.94%1,600.00 0.00 E 100-42100-810 Refunds/Reimbursements E 100-42100-810 -2,162.51 0.00 -895.44 895.44 0.00%0.00 0.00 939,560.14$ 1,044,215.00$ 278,577.69$ 765,637.31$ 1,037,521.00$ (6,694.00)$ Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)E 100-42101-100 77,070.64 53,560.00 8,784.91 44,775.09 83.60%53,560.00 0.00 E 100-42101-111 Overtime Events/Grants E 100-42101-111 7,397.50 0.00 0.00 0.00 0.00%0.00 0.00 Contractural events/Safe and Sober events. Budgeted 100-42100-111 E 100-42101-121 PERA E 100-42101-121 5,198.45 6,074.00 745.47 5,328.53 87.73%6,074.00 0.00 E 100-42101-122 FICA E 100-42101-122 3,314.57 996.00 271.07 724.93 72.78%996.00 0.00 E 100-42101-126 Medicare E 100-42101-126 1,224.88 777.00 127.37 649.63 83.61%777.00 0.00 E 100-42101-140 Unemployment Comp (GENERAL)E 100-42101-140 318.98 0.00 0.00 -318.98 0.00%0.00 0.00 E 100-42101-150 Worker's Comp (GENERAL)E 100-42101-150 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-42101-160 Liability Insurance Employees E 100-42101-160 0.00 0.00 0.00 0.00 0.00%0.00 0.00 94,525.02$ 66,407.00$ 9,928.82$ 56,159.20$ 66,407.00$ -$ Police Admin E 100-42102-100 Wages and Salaries (GENERAL)E 100-42102-100 50,478.42 61,583.00 12,153.60 49,429.40 80.26%61,583.00 0.00 E 100-42102-110 Overtime E 100-42102-110 0.00 500.00 0.00 500.00 100.00%500.00 0.00 E 100-42102-121 PERA E 100-42102-121 3,767.37 4,656.00 912.94 3,743.06 80.39%4,656.00 0.00 E 100-42102-122 FICA E 100-42102-122 3,391.94 3,849.00 803.10 3,045.90 79.13%3,849.00 0.00 E 100-42102-126 Medicare E 100-42102-126 793.26 900.00 187.80 712.20 79.13%900.00 0.00 E 100-42102-131 Employer Paid Health E 100-42102-131 16,761.46 15,409.00 4,649.51 10,759.49 69.83%15,409.00 0.00 3 of 5 CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2017 UNAUDITED 8a. Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-42102-132 Medical Cafeteria Plan E 100-42102-132 0.00 0.00 0.00 - 0.00%0.00 E 100-42102-133 Employer Paid H S A E 100-42102-133 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-42102-140 Unemployment Comp (GENERAL)E 100-42102-140 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-42102-150 Worker's Comp (GENERAL)E 100-42102-150 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-42102-160 Liability Insurance Employees E 100-42102-160 0.00 0.00 0.00 0.00 0.00%0.00 0.00 75,192.45$ 86,897.00$ 18,706.95$ 68,190.05$ 86,897.00$ -$ Fire E 100-42200-550 Motor Vehicles E 100-42200-550 0.00 0.00 0.00 0.00 0.00%11,258.00 11,258.00 E 100-42200-300 Professional Srvs (GENERAL)E 100-42200-300 280,444.40 298,700.00 135,758.52 162,941.48 54.55%298,700.00 0.00 280,444.40$ 298,700.00$ 135,758.52$ 162,941.48$ 309,958.00$ 11,258.00$ Building Inspection E 100-42400-300 Professional Srvs (GENERAL)E 100-42400-300 42,496.06 110,000.00 22,964.10 87,035.90 79.12%110,000.00 0.00 E 100-42400-437 Surcharges E 100-42400-437 12,752.63 12,500.00 0.00 12,500.00 100.00%12,500.00 0.00 55,248.69$ 122,500.00$ 22,964.10$ 99,535.90$ 122,500.00$ -$ Public Works E 100-43100-100 Wages and Salaries (GENERAL)E 100-43100-100 303,231.11 396,986.00 71,928.02 325,057.98 81.88%396,986.00 0.00 E 100-43100-110 Overtime E 100-43100-110 22,980.96 24,000.00 7,930.73 16,069.27 66.96%24,000.00 0.00 E 100-43100-121 PERA E 100-43100-121 24,465.91 31,574.00 5,990.84 25,583.16 81.03%31,574.00 0.00 E 100-43100-122 FICA E 100-43100-122 18,291.28 26,101.00 4,533.63 21,567.37 82.63%26,101.00 0.00 E 100-43100-126 Medicare E 100-43100-126 4,277.84 6,104.00 1,060.29 5,043.71 82.63%6,104.00 0.00 E 100-43100-131 Employer Paid Health E 100-43100-131 82,473.17 97,592.00 24,801.42 72,790.58 74.59%97,592.00 0.00 E 100-43100-208 Training and Instruction E 100-43100-208 2,125.00 6,000.00 2,110.00 3,890.00 64.83%6,000.00 0.00 E 100-43100-210 Operating Supplies (GENERAL)E 100-43100-210 25,274.50 27,500.00 5,843.12 21,656.88 78.75%27,500.00 0.00 E 100-43100-212 Motor Fuels E 100-43100-212 22,456.25 33,000.00 4,173.25 28,826.75 87.35%33,000.00 0.00 E 100-43100-220 Repair/Maint Supply (GENERAL)E 100-43100-220 27,247.67 25,000.00 7,276.02 17,723.98 70.90%25,000.00 0.00 E 100-43100-222 Seal Coating E 100-43100-222 55,261.50 60,000.00 0.00 60,000.00 100.00%60,000.00 0.00 E 100-43100-223 Building Repair Supplies E 100-43100-223 5,011.75 8,000.00 1,565.00 6,435.00 80.44%8,000.00 0.00 E 100-43100-225 Landscape/Ditch Materials E 100-43100-225 6,276.11 10,000.00 2,491.11 7,508.89 75.09%10,000.00 0.00 E 100-43100-226 Sign Repair Materials E 100-43100-226 5,608.94 6,100.00 1,909.57 4,190.43 68.70%6,100.00 0.00 E 100-43100-227 Crack Filling E 100-43100-227 3,876.49 10,000.00 0.00 10,000.00 100.00%10,000.00 0.00 E 100-43100-228 Dust Control E 100-43100-228 99,510.43 100,000.00 0.00 100,000.00 100.00%100,000.00 0.00 E 100-43100-229 Culverts E 100-43100-229 8,780.69 10,000.00 637.80 9,362.20 93.62%10,000.00 0.00 E 100-43100-232 Gravel E 100-43100-232 131,007.54 140,000.00 -2,268.40 142,268.40 101.62%140,000.00 0.00 E 100-43100-233 Asphalt Maint/Patching E 100-43100-233 169,264.75 165,000.00 0.00 165,000.00 100.00%165,000.00 0.00 E 100-43100-300 Professional Srvs (GENERAL)E 100-43100-300 2,100.00 2,100.00 850.85 1,249.15 59.48%2,100.00 0.00 E 100-43100-321 Telephone E 100-43100-321 10,667.71 11,500.00 1,876.22 9,623.78 83.69%11,500.00 0.00 E 100-43100-364 Worker's Comp Insurance E 100-43100-364 22,271.00 17,100.00 14,323.00 2,777.00 16.24%14,323.00 -2,777.00 E 100-43100-380 Utility & Services (GENERAL)E 100-43100-380 14,332.32 14,500.00 6,100.04 8,399.96 57.93%14,500.00 0.00 E 100-43100-381 Street/Signal Lights E 100-43100-381 4,347.14 4,000.00 1,128.52 2,871.48 71.79%4,000.00 0.00 E 100-43100-417 Uniforms E 100-43100-417 6,679.08 8,500.00 2,409.25 6,090.75 71.66%8,500.00 0.00 E 100-43100-810 Refunds/Reimbursements E 100-43100-810 312.32 0.00 2,558.53 -2,558.53 0.00%0.00 0.00 1,078,131.46$ 1,240,657.00$ 173,964.79$ 1,066,692.21$ 1,237,880.00$ (2,777.00)$ Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)E 100-43125-210 26,794.99 30,000.00 -$ 30,000.00$ 1.00$ 30,000.00$ -$ Engineeering E 100-43170-300 Professional Srvs (GENERAL)E 100-43170-300 32,491.78 31,250.00 11,339.60 19,910.40 63.71%31,250.00 0.00 Public Works Facility 32,491.78$ 31,250.00$ 11,339.60$ 19,910.40$ 0.50$ 31,250.00$ -$ Employee Benefit Chgs E 100-43190-300 Professional Srvs (GENERAL)E 100-43190-300 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Recycling E 100-43232-210 Operating Supplies (GENERAL)E 100-43232-210 3,051.67 3,000.00 0.00 3,000.00 0.00%3,000.00 0.00 E 100-43232-300 Professional Srvs (GENERAL)E 100-43232-300 2,832.40 6,000.00 1,410.30 4,589.70 76.50%6,000.00 0.00 5,884.07$ 9,000.00$ 1,410.30$ 7,589.70$ 9,000.00$ -$ Parks E 100-45200-100 Wages and Salaries (GENERAL)E 100-45200-100 15,147.96 41,096.00 2,807.91 38,288.09 93.17%41,096.00 0.00 E 100-45200-110 Overtime E 100-45200-110 49.59 0.00 0.00 0.00 0.00%0.00 0.00 E 100-45200-122 FICA E 100-45200-122 942.27 2,548.00 174.11 2,373.89 93.17%2,548.00 0.00 E 100-45200-126 Medicare E 100-45200-126 220.37 596.00 40.71 555.29 93.17%596.00 0.00 E 100-45200-210 Operating Supplies (GENERAL)E 100-45200-210 15,382.15 16,500.00 47.47 16,452.53 99.71%16,500.00 0.00 E 100-45200-221 Maintenance Projects E 100-45200-221 16,897.86 15,000.00 0.00 15,000.00 100.00%15,000.00 0.00 E 100-45200-300 Professional Srvs (GENERAL)E 100-45200-300 697.71 0.00 5,844.57 -5,844.57 0.00%0.00 0.00 E 100-45200-321 Telephone E 100-45200-321 619.70 700.00 242.33 457.67 65.38%700.00 0.00 E 100-45200-364 Worker's Comp Insurance E 100-45200-364 4,093.00 5,671.00 2,814.00 2,857.00 50.38%2,814.00 -2,857.00 E 100-45200-380 Utility & Services (GENERAL)E 100-45200-380 4,236.73 5,500.00 1,747.76 3,752.24 68.22%5,500.00 0.00 E 100-45200-530 Improvements Other Than Bldgs E 100-45200-530 34,044.20 37,000.00 25,085.20 11,914.80 32.20%37,000.00 0.00 NW Trails Grant E 100-45200-810 Refunds/Reimbursements E 100-45200-810 0.00 0.00 1,400.00 -1,400.00 0.00%0.00 0.00 93,787.04$ 124,611.00$ 40,204.06$ 84,406.94$ 121,754.00$ (2,857.00)$ Transfers to/from Other Funds E 100-49360-710 Residual Equity Transfers E 100-49360-710 0.00 0.00 0.00 0.00%0.00 0.00 E 100-49360-720 Operating Transfers E 100-49360-720 0.00 0.00 0.00 0.00 0.00%0.00 0.00 -$ -$ -$ -$ -$ -$ Total Expense 3,589,216$ 4,149,228$ 998,977$ 3,149,752$ 4,130,229$ (18,999)$ 4 of 5 CITY OF CORCORAN 2017 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2017 UNAUDITED 8a. Account Description 2016 Actual 2017 Budget 2017 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS GENERAL FUND TOTALS Total Revenue 4,061,243$ 4,149,228$ 268,657$ 3,932,830$ 4,149,228$ -$ Total Expense 3,589,216$ 4,149,228$ 998,977$ 3,149,752$ 4,130,229$ (18,999)$ Total Revenue - Total Expense 472,027$ -$ (730,321)$ 783,078$ 18,999$ 18,999$ Transfer to CIP and Reserves -$ 135,000$ -$ 135,000$ 135,000$ -$ 2017 YEAR END FORECAST 5 of 5 STAFF REPORT Agenda Item 10a. Council Meeting: May 11, 2017 Prepared By: Brad Martens Topic: Petition Submittal – Sundance Road Action Required: Direction Summary: On June 9, 2016 the City Council received a petition from Trish Krueger asking the City to complete a study of the costs to pave Sundance Road. The petition submitted at that time is attached to this report. It appears to include 13 of the 21 properties with access to Sundance Road. At the meeting Council discussed the request and per consensus, tabled the discussion until the completion of an updated assessment policy. Recently at the April 13, 2017 Council meeting, special assessment policy and procedures were approved outlining how the costs of improvements would be assessed. The approved policy would require an assessment of 90% of the low value of a benefit range established through a letter of benefit. According to the approved procedures, the Council may choose to proceed with an improvement based on a petition. The petition must have the signatures of the owners of at least 50 percent in frontage of the property bordering the proposed improvements. In this case, the petition is not asking for paving, rather it is asking for the City to initiate a study of Sundance Road to find the cost to pave it. Staff was made aware of a study completed in 2005 which is attached to this report for reference. The petition is obviously quite old and opinions may have changed. However, it should be acted upon and a decision should be made o n whether a study on the costs should be authorized. If the Council is not interested in paving local roads as some have said , it would not make sense to authorize a study. Staff requests direction from the Council on what action should be taken. Financial/Budget: The completion of a study would require engaging the City Engineer to review conditions and create a feasibility study. The costs of this work are unknown at this time. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Page 2 FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Options: 1. Direct staff to proceed with a feasibility study on the costs to pave Sundance Road. 2. Decline taking further action. Recommendation: If the Council is in favor of paving local roads staff recommends providing direction to the petitioner to obtain a new petition asking for a road improvement and to be assessed in accordance with the assessment policy and procedures. If the Council is not in favor of paving local roads it is recommended that a motion be approved di recting staff to take no action on the petition. Council Action: Consider a motion directing action on the submitted petition request to initiate a study of Sundance Road to find the cost to pave. Attachments: 1. Petition Submittal 2. Sundance Road Improvement Options - 2005 ) o t/zt - I- C' 6t. (� - - 1, - - , -) Before anything can be done to the Sundance road, city of Corcoran needs to consider what to do with sections of the road that go through properties of 5 land owners shown below. 9825 Owners of 9831,9825,9805,9733 and Spain are giving up part of their property for purposes of the road. How to reimburse 5 parties who are giving up their land for the road? Options for Sundance Road: 1. City to do a better job of maintaining the road —cost is $0, already paying taxes. In the past, road conditions were not as bad and it was maintained by a more competent company with better knowledge (equipment ?) to get the job done properly. 2. Just pave the bad section of the Sundance rd. -cost would be divided fairly between all owners of properties. (for example pave Section A only, see last page for cost example) 3. Pave the whole road, with fair way to divide the cost. Please see next page. 4. Pave the whole road. Divide the cost equally. Please see last page for estimation. 1. Divide the road in to sections. 2. Figure out who drives on that section of the road. 3. Divide the cost between people who drive on that section. For Example: All people use segment A so all pay for that segment. Segment B is use by everyone but people in cul -de -sac #1 so the cost is divided between 213,415,617,81911011 Ill 2113114 a n d 15. Table of who uses what segment: Road Segments Cul -de -sacs that will share the cost A 1, 213,415,617,81911 011 Ill 211 3.,14,,l 5 B 2131415,16,1718,9110,.l Ill 2ll 3114ll 5 C 3, 4, 5, 6, 7, 8, 9,10,11,12,13,14,15 D 4151617,1819110,,l Ill 2113,.14115 E 5161718,9,10,1 Ill 211 3114,,l 5 F 6, 7, 8, 9,10,11,12,13,14,15 G 718 IF 91 101 111 12113,14115 H 819110.111.1121 13114,115 1 9,10,11,12,13,14,15 J 10,11,12,13,14,15 K 11,12,13,14,15 L 12,13,14,15 M 13,14,15 Sections closer to county rd. 30, will have more ware and will require more maintenance. 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Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE Date: May 3, 2017 Subject: Hackamore Turn Lanes Council Action Requested Review and authorize Hackamore Turn Lane Construction 0.0 Background Ravinia is over 50% platted, which has triggered a connection to Hackamore Road. Right turn lanes into Ravinia (west bound) is the first Hackamore project and can be constructed independently of the overall road improvements that are under negotiation with Medina. Funding is from the Ravinia $1.1M deposit for Hackamore improvements. 1.0 Turn Lane Quotes Quotes are an acceptable form of contracting since the cost is under $100K. Therefore Wenck has invited eight contractors to submit costs and these are due Tuesday the 9 th. A summary will be presented to Council at the meeting on the 11th. 2.0 Medina Water Connection A water connection quote was requested also, and may be awarded after further discussions with Medina on cost sharing. This would provide a redundant connection to Ravinia, should the Maple Grove connections be under maintenance. Medina may use the connection for tower maintenance and redundancy also. Agenda Item 11a. STAFF REPORT Agenda Item 11b. Council Meeting: May 11, 2017 Prepared By: Director Matt Gottschalk Topic: RFP Review- Fire Service Comprehensive Growth Plan Action Required: Proposal Selection and Authorization for Staff to Execute the Selected Proposal Summary: On November 21, 2016 staff presented the Council with information recommending a Fire Service Study for the City of Corcoran. As a result of that presentation, staff was asked to bring back a request for proposal for the Council to review prior to publication. On February 23, 2017 staff brought forward a draft request for proposals for a Fire Service Comprehensive Growth Plan. The Council directed staff to publish the RFP as presented. Based on guidance from consultants and th e State Fire Marshal’s Office, the cost for the proposals was anticipated at $15,000-$25,000. On February 24, 2017, the request for proposals was published with the League of Minnesota Cities and sent to several consultants that had recently done work in the area. The deadline for proposals was March 30, 2017. The City requested that the proposal provide information on five similar studies conducted by the firm within the past five years. The City received four proposals for the Fire Service Comprehensive Growth Plan ranging in price from $22,300-$44,500. Here is a brief summary of the staff evaluations of the proposals: 1. Huber Consulting $35,500-$40,000- The firm consists of one consultant and just began operating full-time. The individual consultant appears well qualified but does not outline any supporting staff or resources. The proposal indicated only two studies related to fire departments in which the firm had been the principal project manager. Neither of the two fire studies outlined resemble Corcoran’s project and the other three studies listed were completely unrelated to municipal public safety. A large portion of the proposal was cut and pasted from our request for proposals and did not contain any significant information about methodology or what the final project would look like. The proposal contained a couple of errors, including a spelling error on the cover page. Staff does not feel that this proposal substantially meets the City’s criteria and did not contact any references. 2. EAPC $44,500- EAPC’s proposal includes a partnership with Matrix Consulting Group. It is proposed that EAPC, acting as the principal project manager, would handle the Architectural and Engineering portion of the study while Matrix Consulting Group would manage the data collection and analytics. Both EAPC and Matrix consulting indicate an extensive corporate Staff Report—May 11, 2017 Council Meeting Prepared by Director Gottschalk Page 2 support network and resources. The proposal had a very professional and engaging appearance with a detailed methodology outlined but a couple of minor clerical errors. The study outlines numerous fire studies including strategic and fire department master plans. When searching for references of studies conducted jointly by the two groups staff was unable to locate any. Upon conversations with EAPC, staff learned that EAPC and Matrix had not conducted any joint public safety related studies in the past, only marketing related projects. Since Matrix Consulting would be handling the data and analytics portion of the study staff did speak to a reference for Matrix consulting. The reference indicated that Matrix Consulting has a well established reputation in the industry but described their final product as somewhat underwhelming. The reference felt that the project started with strong knowledgeable representation from the group but that by the end of the project it seemed as though it had been transitioned to lesser qualified individuals. The reference indicated that some members were happy with the product and that others were not. The reference indicated that Matrix Consulting asked for an extension of time and additional funding. 3. Beacon GIS $22,300- Beacon GIS’s proposal was well written and clearly outlined the methodology and standards used. The proposal outlines a two- person team that appear highly qualified. The proposal seemed to focus heavily on assessment and analysis of current conditions but tailed off in detail when it came to putting together a strong future action plan. The proposal also did not discuss any financial planning. Staff closely examined the references to find a strategic or fire service master plan customer but did not find any listed. They appear to have done numerous fire station location studies and analysis projects but the proposal did not outline significant experience with strategic or fire service master plans. If the City were to move forward exploring this option it would need to seek some additions to the proposal focusing on a future action plan and seek some additional references that can provide feedback on their work beyond a fire sta tion location study or plan. 4. Emergency Services Consulting International (ESCI) $38,974- ESCI’s proposal was well written and very organized. The proposal outlined four highly qualified consultants assigned to the project with an extensive corporate support network and numerous resources backing the project. The scope of work and methodologies were clearly defined. The proposal clearly outlined the evaluation of existing services with a strong emphasis on future planning including cost projections, thresholds, and triggers along with short, mid, and long-term strategies. Multiple fire service master plans were listed in the references. Staff contacted two references for ESCI and both references indicated that ESCI did a very good job for them and that they provided specific actionable recommendations. Staff Report—May 11, 2017 Council Meeting Prepared by Director Gottschalk Page 3 Staff believes that the proposal by Emergency Services Consulting International (ESCI) most closely aligns with the City’s goals for the Fire Service Comprehensive Growth Plan. Only the proposal from Beacon GIS came in with a lower “Not to Exceed” cost but it appears to be lacking a large portion of the future planning elements that the City is looking for. Financial/Budget: If the Council moves forward with staff’s recommendation of accepting ESCI’s proposal the project cost is listed as “Not to Exceed” $38,974 with 10% payment due upon contract signing and monthly invoicing thereafter as work progresses. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on the se values. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Direct staff to accept Emergency Services Consulting International’s (ESCI) proposal and enter into an agreement with ESCI for its execution. 2. Provide staff with specific direction for follow-up. 3. Direct staff to enter into an agreement for one of the other proposals. 4. Elect not to complete a Fire Service Comprehensive Growth Plan. Recommendation: 1. Direct staff to accept Emergency Services Consulting International’s (ESCI) proposal and enter into an agreement with ESCI for its execution. Staff Report—May 11, 2017 Council Meeting Prepared by Director Gottschalk Page 4 Council Action: Motion to accept the proposal from Emergency Services Consulting International (ESCI) and enter into an agreement to execute the proposal. Attachments: The recommended proposal from ESCI is attached. The other proposals are available for review at City Hall. STAFF REPORT Agenda Item 11c. Council Meeting: May 11, 2017 Prepared By: Brad Martens Topic: Review of Mission, Vision, and Values Action Required: Direction Summary: Earlier this year the City Council held a goal setting session in which strategic goals were selected for 2017 and 2018. During those discussions members of the City Council suggested the adopted mission, vision, and values should be reviewed at a future City Council meeting. Attached to this report are the adopted mission, vision, and values. It is requested that the City Council discuss areas where they’d like to have further conversation and provide direction to staff on possible amendments. Staff did request a definition of “life-cycle housing” from the Metropolitan Council as this item received discussion at the goal setting session. The following is the definition from the Metropolitan Council: Life-Cycle housing − varied housing options that meet people’s preferences and circumstances at all of life’s stages, providing a balance of single-family homes, apartments, condominiums, townhomes, and senior housing for independent living or with a range of assisted-living services. Financial/Budget: There are no costs associated with discussing the City’s mission, vision, values and goals. Future decisions on funding however would be guided by these statements. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Page 2 OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Provide staff direction on possible amendments to adopted mission, vision, and values. 2. Decline amending adopted mission, vision, and values. Recommendation: Mission, vision, and values statements guide the direction and priorities of the organization and are extremely important to the decision making process. If there is discomfort with the statements, amendments should be made to reflect what the Council wants the organization to accomplish. Council Action: Provide staff direction on possible amendments to adopted mission, vision, and values. Attachments: 1. Mission, Vision, and Values Statements Mission Statement The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and transact business. CITY OF CORCORAN Vision Statement The City of Corcoran will expand opportunities for its residents by supporting life cycle housing, recreational amenities, a vibrant business community, and a strong downtown city center while preserving its natural character and agricultural roots. The City of Corcoran will accomplish this vision through the following objectives: CITY OF CORCORAN SERVICE DELIVERY OBJECTIVES The City of Corcoran will provide services to its residents and business owners in a manner that meets the following objectives: 1. Preserve a safe and well maintained community 2. Deliver services in a high quality manner 3. Provide services equitably to all 4. Address concerns in a prompt and thorough manner To achieve this vision the City will take the following actions: 1. Provide 24 hour Public Safety protection 2. Focus Public Works efforts on maintaining public infrastructure 3. Monitor complaints and enforce the City Code 4. Adopt policies and procedures to focus on efficiency 5. Seek partnerships with volunteer groups and associations FINANCIAL MANAGEMENT OBJECTIVES The City of Corcoran will manage the finances of the City in a manner that meets the following objectives: 1. Promote sound financial management as well as efficient and effective use of City resources 2. Maintain an adequate financial base to sustain a sufficient level of municipal services 3. Achieve a high bond credit rating to ensure the City’s access to the bond markets 4. Invest in the community in order to prepare for future needs To achieve this vision the City will take the following actions: 1. Follow the adopted financial guidelines 2. Achieve and maintain an unrestricted fund balance equal to or above 35% of operating expenditures 3. Update the five year financial plan annually to incorporate actual conditions facing the City 4. Provide regular financial performance reports to the City Council 5. Establish fees and charges for certain services provided to users receiving a specific benefit 6. Establish a Capital Improvement Fund to pay for ongoing capital equipment acquisition to eliminate the need to borrow and incur interest expense 7. Establish a pavement improvement fund to pay for investments in the City’s transportation system METROPOLITAN URBAN SERVICE AREA (MUSA) DEVELOPMENT OBJECTIVES The City of Corcoran will support development in the metropolitan urban service area that meets the following objectives: 1. Achieve a wide variety of housing types to support all generations. 2. Obtain sufficient population and density in order to attract commercial amenities while not over concentrating the highest densities in singular, large tracts of land 3. Protect and enhance natural features to retain the character of the City 4. Incorporate connectivity to existing residential neighborhoods into the design of new developments 5. Development in the southeast district will revolve around a strong downtown area anchored by City Hall which is connected to surrounding properties/neighborhoods and is built in a human scale that is pedestrian oriented 6. Development in the northeast district will revolve around a commercial-retail center and business park serving a mix of low and medium residential properties 7. Development in the southwest district will revolve around high quality business parks along Highway 55 and County Road 19 To achieve this vision the City will take the following actions: 1. Finance and complete periodic market studies for the MUSA, at minimum every five years 2. Approve comprehensive plan amendments which support the above objectives 3. Deny requests for the Metropolitan Agricultural Preserves Program 4. Meet an overall average of three housing units per post-development net acre 5. Use adopted ordinances and statutes as standards in approving developments NON-METROPOLITAN URBAN SERVICE AREA (MUSA) DEVELOPMENT OBJECTIVES The City of Corcoran will support development outside the metropolitan urban service area that meets the following objectives: 1. Protect agricultural purposes and associated accessory uses 2. Protect natural resources for future generations 3. Preserve efficient, future extension of public infrastructure To achieve this vision the City will take the following actions: 1. Approve requests for the Metropolitan Agricultural Preserves Program 2. Allow individual sewage treatment systems and well improvements 3. Promote residential housing to be clustered in order to preserve open space or natural features and limit access onto arterial and collector streets Values Statement The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: 1) EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. 2) FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. 3) ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public tru st and confidence and that all meaningful relationships are built on these values. 4) OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. 5) TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. 6) PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. 7) EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. CITY OF CORCORAN STAFF REPORT Agenda Item 11d. Council Meeting: May 11, 2017 Prepared By: Brad Martens Topic: 2016 Surplus Allocation Action Required: Direction Summary: The 2016 Audit was held April 10th - 12th which includes a review of 2016 finances. Although the numbers are not yet finalized a substantial surplus is anticipated in an amount of approximately $455,000. Below are some of the larger reasons for the surplus: Item Amount Narrative License and Permits $198,299 The 2016 budget was developed in summer 2015 when Ravinia was just moving forward; the number of building permits was estimated very conservatively. Special Assessments $67,330 This was a deferred assessment that became due after the sale of a property; there was no way of knowing when this revenue would come due. Department expenditures coming lower than budgeted $83,455 Department expenditures came in under budget with Public Works $59,417 under budget; reasons include low cost of fuel and other supplies as well as less than usual issues that arose that require additional resources (road failures, attorney/engineering fees, etc.) Budgeted surplus $60,000 The 2016 budget included budgeting a surplus of $60,000 to grow towards a reserve balance of 35% Miscellaneous $27,665 League of MN Cities Insurance Trust Dividend; payment for road salt from City of Hanover Other $18,379 Everything else Total $455,128 Due to the surplus the City has achieved its 35% reserve balance goal and if all funds were left in reserves the reserve balance would reach 38.6% ($151,041 more than needed to reach 35%). Prior to approving the audit which is anticipated at the May 25 th meeting the Council should direct staff on whether a portion of the dollars above the 35% reserve balance ($151,041) should be placed in other funds such as the existing long range planning fund or other fund (asphalt maintenance, park dedication, etc.), or towards funding one of our strategic goals. For background, the Long Range Planning Fund was created in 2016 and $150,000 was placed in it. It is anticipated that the Comprehensive Plan Update will use approximately $100,000 of those funds. Additionally, those funds could be used for the Page 2 Fire Service Comprehensive Growth Plan RFP which would eliminate most of the funds allocated. Financial/Budget: If all funds are kept in reserves the balance would reach 38.6%. The reserve balance would change based upon where funds are dedicated. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff on priorities for use of surplus funds. Recommendation: It is recommended that no more than $151,041 be dedicated towards another use so as to ensure we reach the 35% reserve balance amount. Council Action: Direct staff on priorities for use of surplus funds. Attachments: None City of Corcoran 2017 City Council Schedule Agenda Item 12. May 18, 2017 Comp Plan Meeting – Land Use/MUSA/Development Rights May 25, 2017 Employee Recognition Mike Pritchard – 5 Years of Service Planning Project Update Code Compliance Report Ordinance Amendments Interim Use Permit for Community Solar Garden at 23850 County Road 50 Select Action Steps to Accomplish Goal “Attract and Retain Businesses” Discuss action steps to increase building rights Public Hearing for Dust Control Project Review Finances for Paving Gravel Collector Roads June 8, 2017 Present preferred gravel road for paving Liquor License Approvals 2018 Budget timeline and initial direction June 22, 2017 Planning Project Update Code Compliance Report Table Top Emergency Management Exercise Discussion Select gravel road for paving – order feasibility study Preliminary Plat Review – Bass Lake Crossing Purchase Agreement Amendment - Roehlke July 13, 2017 Years of Service Recognition – Jesse Olson (10 Years) Financial Performance Report Five Year Financial Management Plan July 20, 2017 Comp Plan Meeting – Transportation and Parks