HomeMy WebLinkAbout2017-03-09 Council Agenda PacketCITY OF CORCORAN
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Corcoran City Council Agenda
March 9, 2017 - 7:00pm
1.Call to Order / Roll Call
2.Pledge of Allegiance
3.Agenda Approval
4.Open Forum
5.Presentations
6.Consent Agenda
a.Draft Minutes of February 23, 2017 Council Meeting*
b.Draft Minutes of February 27th and 28th City Council Work Sessions*
c.Mama G’s Optional 2AM Liquor License Renewal*
d.Temporary Liquor License – Hamel Rodeo*
e.Charitable Gambling Permit – Rocky Mountain Elk Foundation*
f.Authorization to Bid/Quote 2017 Road Materials*
7.Claims as Presented
a.Escrow Claims (Fund #500)*
b.All Other Financial Claims*
8.Staff Reports / Memos / Commissions
a.Commission Representatives*
b.City Council Goal Setting Session*
9.Planning Business
a.MN Solar Appeal of Financial Guarantee Requirements*
b.Draft Survey Questions for 2040 Comprehensive Plan Update Process*
10.Unfinished Business
11.New Business
a.Public Interaction at Council Meetings*
b.Press Box Funding Request – Snyder Field*
c.Council Liaison Schedule to Commission meetings*
d.Equipment Purchase – Bobcat Loaders*
e.Job Offer – Public Works Maintenance Operator*
f.City Council Work Sessions*
12.2017 Council Schedule*
13.Council Liaison Calendar
Planning Commission
3/2/17 4/6/17 5/4/17 6/1/17 7/6/17
Thomas LaFave Keefe Thomas Bottema
Parks and Trails Commission
3/21/17 4/18/17 5/16/17 6/20/17 7/18/17
LaFave Keefe Thomas Bottema Dejewski
14.Adjournment
Page 1 of 1
CITY OF CORCORAN
City Council Meeting Minutes
February 23, 2017 - 7:00pm
The Corcoran City Council met on February 23, 2017 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Dejewski, and Councilor LaFave. Councilors Bottema and
Keefe were excused.
Also present were City Administrator Martens, City Clerk/Administrative Services Coordinator Beise,
City Engineer Torve, Public Works Superintendent Meister, and Director of Public Safety
Gottschalk.
1.Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2.Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3.Agenda Approval
City Administrator Martens noted the addition of Item 6d. Resolution 2017-06 Approving a Tobacco
License, a clerical correction on the minutes clarifying the stipend for using electronic devices for
agenda packets was up to $50.00 per month and three additional claims.
MOTION: made by LaFave, seconded by Dejewski to approve the agenda as amended.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
4.Presentations
No presentations were heard.
5.Open Forum
David Foy, 8115 County Road 116, addressed the Council related to the request of preliminary plat
extension for Sawgrass. Specifically Mr. Foy address concerns with water issues his property and
the proposed project area. Mr. Foy presented the Council members pictures water on the property,
a copy of which was added to the agenda book.
Dorothy Thies, 9530 Cain Road, addressed the Council related to the request of preliminary plat
extension for Sawgrass. Specifically Ms. Thies addressed concerns with the concessions made for
the plat, she suggested the City Council be present for the public hearings for large developments,
and asked the Council to table the request to review the project.
6.Consent Agenda
a.Draft Minutes of the February 9, 2017 Council Meeting
b.BCA Master Joint Powers Agreement
c.Resolution 2017-05 – Accepting a Donation from Daniel and Mary Mullin
d.Resolution 2017-06 Approving a Tobacco License,
Mayor Thomas asked that Item 6c. be considered separately.
MOTION: made by Dejewski, seconded by LaFave to approve the consent agenda consisting of
Items 6a., 6b., and 6d.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
Mayor Thomas read aloud Item 6c. Resolution 2017-05, acknowledging the donation and
recognizing the work of the Police Department.
MOTION: made by Dejewski, seconded by LaFave to approve Item 6c.
Voting Aye: Thomas, Dejewski, and LaFave
Agenda Item 6a.
(Motion carried 3:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Dejewski, seconded by LaFave to approve escrow claims with additions.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
b. All Other Financial Claims
MOTION: made by Dejewski, seconded by LaFave to approve all other claims with additions.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
8. Staff Reports / Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Wu and Parks and Trails Commission Chair
Anderson were in attendance.
b. Planning Commission Report – Meredith Wu
Commissioner Wu presented the report outlining the work of the Planning Commission in 2016.
Commissioner Wu noted that 2017 Planning Commission goals of completing the Comprehensive
Plan and looking into a tree preservation program.
c. Parks and Trails Commission Report – Tom Anderson
Chair Anderson presented the report outlining the work of the Parks and Trails Commission noting
specifically the tree give away, the creation of the garden club, and receiving grants. Chair
Anderson noted the 2017 Planning Commission work plan included working on the Comprehensive
Plan, working on the neighborhood park, and planning for a regional recreational amenity. City
Administrator Martens requested the Council provide feedback to the commission on the 2017
objectives. Council discussed tree preservation and expressed some support for examining this
issue. Council discussed needing a champion for a regional recreation amenity.
d. Planning Project Update; report received.
e. Code Compliance Update; report received.
Council inquired about the road restrictions. Public Works Superintendent Meister noted that road
restriction would remain on until the state lifts restrictions.
f. Safe City Recognition
City Administrator Martens presented the report noting the recognition of the City as a safe City.
Council acknowledged the recognition and staff involvement.
9. Planning Business
a. Preliminary Plat Extension Request - Sawgrass
City Administrator Martens presented the report noting if a final plat came in meeting the
requirements approved that it would be approved, however a development agreement would need
to be created and agreed to. Council discussed the approval process and being open for
development. Council inquired about the water issues. City Engineer Torve noted the reasons for
the language related to the neighbors and that conditions discussed at the time would remain the
same. Council inquired about ensuring water issues do not get worse. City Administrator Martens
noted that the Elm Creek Watershed regulates these ensuring rates are the same or less. City
Engineer Torve noted that the Minnesota Pollution Control Agency permits development projects.
Council inquired about who is accountable to resolve issues. City Administrator Martens noted that
if regulations were followed and a problem still existed, litigation is typically the next step.
MOTION: made by LaFave, seconded by Dejewski to extend the preliminary plat for Sawgrass for
one year until February 28, 2018.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. Hackamore Road/Steeple Chase Lane Connection Project
City Administrator Martens presented the report noting that the Hackamore Road connection is
required by the development agreement which requires turn lane design.
MOTION: made by Dejewski, seconded by LaFave to authorize staff to finalize design and obtain
quotes.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
b. Water System Extension Project – Western Waterloop
City Administrator Martens presented the report noting that the goal of the project is to provide
redundancy and ensure adequate water pressure. City Administrator Martens noted that staff would
not recommend an alternate through Olde Sturbridge as streets would need to be reconstructed
and sewer is not yet available. Council inquired if is looping is typical. City Engineer Torve noted
looping is typical and the study would provide additional information for when to complete the
project.
MOTION: made by Dejewski, seconded by LaFave to authorize staff to initiate the feasibility study
as recommended.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
c. 2017 Capital Improvement Plan Purchases
City Administrator Martens presented the report reviewing the proposed purchases and described
the conditional vehicle index tool which provides guidance on vehicle replacement. Council inquired
about the length of time for the used water truck. Public Works Superintendent Meister noted that
the truck is estimated at ten years of use, noting however staff is utilizing this type of equipment
more and more. Council discussed the creation of the current replacement program and the work to
cut costs when possible.
MOTION: made by LaFave, seconded by Dejewski to authorize the 2017 Capital Improvement Plan
purchases as presented.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
d. Fire Service Comprehensive Growth Plan – RFP
Director of Public Safety Gottschalk presented the report noting the study would provide
benchmarks for planning for fire service. Council discussed and inquired about the funding sources,
the timing, prioritization, cost of staffing a department and forecasting. Staff noted the funding
source was recommended from long-term planning funds and the RFP would help identify items
such as timing, staff and prioritization.
MOTION: made by Dejewski, seconded by LaFave to approve the RFP as presented and directed
staff to publish the RFP.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
e. Planning Commission Appointment
City Administrator Martens presented the report. Council thanked Commissioner Schultz for his
service.
MOTION: made by Dejewski, seconded by LaFave to reappoint Alan Schultz to the Planning
Commission for a term of March 1, 2017 – February 29, 2020.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
f. Parks and Trails Commission Appointments
City Administrator Martens presented the report. Council thanked the Commissioners for their
service.
MOTION: made by LaFave, seconded by Dejewski to reappoint Sharon Meister and Trish Krueger
to the Parks and Trails Commission for a term of March 1, 2017 – February 29, 2020 and reappoint
Karin Beck to the Parks and Trails Commission for 2017.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
g. Job Offer – Accountant
City Administrator Martens presented the report noting the outline of the process, the candidate’s
background and the proposed conditional offer.
MOTION: made by LaFave, seconded by Dejewski to approve the conditional offer with the
preferred candidate as presented.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
12. 2017 Council Schedule
City Administrator Martens reviewed the upcoming schedule. Councilor Dejewski noted he was not
able to attend the March Planning Commission meeting. Mayor Thomas noted he would be able to
attend and suggested a switch for with Councilor Dejewski for the May Parks and Trails
Commission.
13. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
14. Adjournment
MOTION: made by Dejewski, seconded by LaFave to adjourn.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
Meeting adjourned at 8:18pm.
________________________________
Jessica Beise – City Clerk/Administrative Services Coordinator
CITY OF CORCORAN
City Council Work Session Minutes
February 27 and 28, 2017 - 5:00pm
The Corcoran City Council met on February 27th and February 28th, 2017 in work session, at City
Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe and
Councilor LaFave.
Also present were City Administrator Martens, Director of Public Safety Gottschalk, Public Works
Superintendent Meister and City Clerk/Administrative Services Coordinator Beise.
1.Call to Order / Roll Call
Mayor Thomas called the work session to order at 5:00pm on Monday February 27th, 2017.
2.Goal Setting Session
Council and staff participated in an exercise to better get to know one another, a discussion of the
clarification of roles for the Council and staff, completed a Strengths, Weaknesses, Opportunities
and Threats (SWOT) analysis and brainstormed ideas for goals.
Mayor Thomas recessed the meeting at 8:28pm to be reconvened at 5:00pm on Tuesday February
28th, 2017 as noticed.
Mayor Thomas reconvened the work session on Tuesday February 28th at 5:06pm.
Council and staff reviewed the previous session, reviewed the City’s mission, vision and values,
reviewed the goals presented, participated in a ranking exercise for goals. Per consensus staff, will
bring forward a work plan for the proposed goals and the Council will formally adopt the goals and
the work session at a future Council meeting.
Councilor LaFave had a prior commitment and left the work session at 7:40pm.
3.Adjournment
MOTION: made by Dejewski, seconded by Keefe to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, and Keefe
(Motion carried 5:0)
Meeting adjourned at 8:45pm.
________________________________
Jessica Beise – City Clerk/Administrative Services Coordinator
Agenda Item 6b.
STAFF REPORT Agenda Item 6c.
Council Meeting:
March 9, 2017
Prepared By:
Jessica Beise
Topic:
Mama G’s Optional 2AM License Renewal
Action Required:
Approval
Summary:
Mama G’s has applied annually for 2AM liquor license since 2004 when the City
amended the City Code to allow for establishments to serve alcoholic beverages until
2AM.
Financial/Budget:
The State of Minnesota collects the licensing fee for the optional 2AM license.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
Council Action:
Approve Mama G’s Optional 2AM License Renewal Application.
Attachments:
1. Mama G’s Optional 2AM License Renewal Application
STAFF REPORT Agenda Item 6d.
Council Meeting:
March 9, 2017
Prepared By:
Jessica Beise
Topic:
Temporary Liquor License – Hamel Rodeo
Action Required:
Direction
Summary:
The City received the annual request for a temporary liquor license for the Hamel Rodeo.
Pursuant to Chapter 110 of the City Code, Alcoholic Beverages, and Minnesota Statues
Chapter 340A, Liquor, the City requires that persons obtain approval for temporary liquor
license. The applicant submitted an application and required documents for approval.
Financial/Budget:
N/A
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
Options:
1.Adopt Resolution 2017-07 – Approving a 1 Day to 4 Day Temporary On-Sale
Liquor License in the City of Corcoran, Minnesota.
2.Deny the temporary liquor license.
Council Action:
1.Approve the temporary liquor license and adopt Resolution 2017-07 – Approving
a 1 Day to 4 Day Temporary On-Sale Liquor License in the City of Corcoran,
Minnesota.
Attachments:
1.Resolution 2017-07 – Approving a 1 Day to 4 Day Temporary On-Sale Liquor
License in the City of Corcoran, Minnesota
City of Corcoran March 9, 2017
County of Hennepin
State of Minnesota
RESOLUTION NO. 2017-07
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION APPROVING 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
IN THE CITY OF CORCORAN, MINNESOTA
BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License
is granted effective for the dates as indicated, to the following Licensee, provided appropriate
application and insurance documents.
LICENSEE LICENSE
LICENSE EFFECTIVE DATE
Hamel Rodeo, Inc.* 1 Day to 4 Day Temporary
On-Sale Liquor License
July 6, 2017 – July 19, 2017
*Restricted use (purchasing and consuming) in fenced off "Beer Gardens" area only at
Lions
VOTING AYE VOTING NAY
Thomas, Ron Thomas, Ron
Bottema, Jon Bottema, Jon
Dejewski, Brian Dejewski, Brian
Keefe, Mike Keefe, Mike
LaFave, Tonya LaFave, Tonya
Whereupon, said Resolution is hereby declared adopted on this 9th day of March, 2017.
________________________________
Ron Thomas - Mayor
ATTEST:
____________________________________ City Seal
Jessica Beise – City Clerk/Administrative Services Coordinator
STAFF REPORT Agenda Item 6e.
Council Meeting:
March 9, 2017
Prepared By:
Jessica Beise
Topic:
Charitable Gambling License – Rocky
Mountain Elk Foundation
Action Required:
Approval
Summary:
The City received a request for a charitable gambling license. Pursuant to Chapter 116 of
the City Code, Regulating Lawful Gambling, the City requires that persons obtain approval
for temporary gambling licenses. The applicant submitted an application and required
documents for approval.
Financial/Budget:
N/A
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1.Approve the temporary gambling license and adopt Resolution 2017-08 –
Approving Charitable Gambling in the City of Corcoran, MN.
2.Deny the temporary gambling license.
Council Action:
1.Approve the temporary gambling license and adopt Resolution 2017-08
Approving Charitable Gambling in the City of Corcoran, MN.
Attachments:
1.Resolution 2017-08 Approving Charitable Gambling in the City of Corcoran, MN
City of Corcoran March 9, 2017
County of Hennepin
State of Minnesota
RESOLUTION NO. 2017-08
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION APPROVING CHARITABLE GAMBLING IN THE CITY OF
CORCORAN, MINNESOTA
BE IT RESOLVED, by the City Council of the City of Corcoran that the following
Charitable Gambling License is granted effective for the dates as indicated, to the
following Licensee, which provided appropriate application.
LICENSEE LICENSE
LICENSE EFFECTIVE DATE
Rocky Mountain Elk
Foundation
Organization located at 415
Deborah Drive, MN 55359
Charitable Gambling
March 25, 2017
(One day license)
Event located at 20037 County
Road 10, Corcoran, MN
VOTING AYE VOTING NAY
Thomas, Ron Thomas, Ron
Bottema, Jon Bottema, Jon
Dejewski, Brian Dejewski, Brian
Keefe, Mike Keefe, Mike
LaFave, Tonya LaFave, Tonya
Whereupon, said Resolution is hereby declared adopted on this 9th day of March, 2017.
________________________________
Ron Thomas - Mayor
ATTEST:
____________________________________ City Seal
Jessica Beise – City Clerk/Administrative Services Coordinator
STAFF REPORT Agenda Item 6f.
Council Meeting:
March 9, 2015
Prepared By:
Brad Martens
Topic:
Authorization to Bid/Quote 2017 Road
Materials
Action Required:
Approval
Summary:
Annually the City contracts for seal coating and asphalt. Staff requests authorization to
obtain quotes/bids for those services.
Financial/Budget:
Costs to purchase the above services are included in the 2017 budget. Staff will adjust
the ultimate project scope depending on the cost of the quotes and bids received.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Council Action:
Authorize staff to obtain quotes/bids for seal coating and asphalt.
Attachments:
N/A
STAFF REPORT Agenda Item 8a.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens
Topic:
Commission Representatives
Action Required:
None – Informational
Summary:
The advisory commission representatives for the February 23rd Council meeting are as
follows:
Planning Commission: Jenifer Russell
Parks and Trails Commission: Chad Robran
Financial/Budget:
N/A
Alignment with Values:
This item relates to the following adopted values:
OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
EQUAL OPPORTUNITY
We believe that every employee and citizen should be afforded an equal
opportunity to participate in all aspects of employment, citizenship, and
governance in the City of Corcoran based exclusively on their ability to
contribute.
Options:
N/A
Recommendation
N/A
Council Action:
N/A
Attachments:
N/A
STAFF REPORT Agenda Item 8b.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens
Topic:
City Council Goal Setting Session
Action Required:
None - Informational
Summary:
The City Council held goal setting sessions on the evenings of February 27th and 28th.
The sessions included learning about the roles of Council/staff, a SWOT analysis,
review of mission/vision/values, and a ranking exercise for organizational priorities. The
discussion led to the following proposed priorities for the upcoming two years:
Retain and attract business (EDA, Chamber, etc.)
Pave a portion of a gravel collector road
Increase communication (social media, communication plan, etc.)
Increase opportunities for building rights
Address specific crime/drug issues to retain safe atmosphere
Staff is preparing a work plan for Council consideration at the March 23rd meeting.
Financial/Budget:
The priorities will drive budgeting efforts for 2018. No specific funds have been directed
to the priorities at this time.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Options:
N/A
Recommendation:
N/A
Council Action:
N/A
Attachments:
None
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
D ATE: March 1, 2017 for the March 9, 2017 City Council Meeting
RE: MN Solar Appeal of Financial Guarantee Requirements (City File 16-032)
60-DAY REVIEW DEADLINE:N/A
1.Request
MN Solar is requesting an amendment to Resolution 2016-95, which approved an interim use permit
for a community solar garden at 23710 State Highway 55 to modify the financial guarantee for
decommissioning. They would like the City to require a total escrow or performance bond of
$100,000, with $25,000 required before construction, another $25,000 at year 10, and the remaining
$50,000 at year 20.
2.Analysis
W hen the City Council reviewed the application on December 19, 2016, the staff report included the
following discussion about the required decommissioning plan:
Section 1060.110, Subd. 4 of the Zoning Ordinance requires the applicant to provide the City
with a decommissioning plan prepared by a professional engineer or a contractor outlining
the financial resources available to pay for decommissioning and system removal, means for
disposing, re-using, or recycling project components, and site restoration. This section also
states that “The city may at its discretion require the owner and/or operator of the commercial
or utility scale system to provide financial security in the form of a cash escrow, bond, or
irrevocable letter of credit in an amount to be determined by Council.”
Staff has included a provision for a financial surety so that if the project is abandoned, the
City has the financial means to remove the project. The financial surety should cover the cost
of removing the facility, re-grading and re-seeding to restore the site to a non-nuisance
condition. Given that the technology and development type is new to the state, and no solar
facilities have been tested for decommissioning, staff suggests that Council determine an
appropriate decommissioning amount for the facility.
The applicant has proposed a Security in the amount of $25,000, however, this is
significantly less than the site decommissioning estimate of $510,829. The proposed security
amount is less than 5% of the cost to demolish the facility. The decommissioning report from
Westwood notes that the salvage value is estimated at $544,254, which would result in a
gross gain of $33,425 if the City were to sell the components of the panel array.
Agenda Item: 9a.
MN Solar Appeal 2
March 9, 2017
The solar industry professionals state that the cost of decommissioning could easily be off-
set by selling the components of the solar farm (photo-voltaic panels, fencing, posts, etc.) for
salvage. If the current market for photo-voltaic panels remains consistent over the next 30
years, staff agrees that the need for a financial surety is limited. However, since we do not
know how the salvage market for solar farm components will change over the next 30 years,
it is difficult to justify waiving a financial security or requiring a nominal amount.
In addition to the amount of money required for a financial surety, Council should consider
the tools that may be used to secure a financial guarantee for the solar garden. The following
are typical financial surety tools used
Cash escrow – A third party company or bank holds a predetermined amount of
money until predetermined contractual obligations have been fulfilled.
Performance / Surety bond – A promise by a third party (typically an insurance
company or bank) to pay a sum (In this case, the amount that Council determines to
be appropriate for decommissioning) if the developer / third party fails to meet the
terms of a contract with the City.
Irrevocable letter of credit (LOC) – An official correspondence from a bank that
guarantees payment. An LOC cannot be canceled, nor modified except with the
explicit agreement of all parties involved: the buyer, the seller and the issuing bank.
Provides security to the beneficiary of the letter, as they are not subject to claims of
preference in the event of bankruptcy.
As demonstrated in the following table, communities are requiring different types of financial
securities:
Comparison of Required Financial Surety for Community Solar Garden Decommissioning
Agency Type of Financial Surety Amount
University of
Minnesota
Performance bond Amount adequate to restore the Licensed
Area to its pre-installation condition*
Carver County Performance bond $50,000
Chisago County and
Taylors Falls
Performance Bond, renewed
annually
$125,000 total, structured so that the
applicant provides $25,000 every five years
Stearns County Irrevocable letter of credit $50,000
Scott County Performance bond, letter of
credit, escrow account
125% of estimated decommissioning
amount
Blue Earth County Performance bond, renewed
annually or letter of credit
Cost of estimated decommissioning
Scandia Letter of credit or escrow 125% of estimated decommissioning
amount
Sherburne County Combination of cash escrow
(50%) and letter of credit
(50%)
$25,000 per megawatt ($125,000 for a 5
megawatt facility)
MN Solar Appeal 3
March 9, 2017
* The University of Minnesota agreement provided to Landform by Minnesota Solar, Section 5.3 states:
Performance Bond. Before starting any installation, Licensee shall furnish to University a performance bond
using the University’s pre-approved bond form in an amount adequate to restore the Licensed Area to its pre-
installation condition (which amount must be approved by University) if Licensee fails to complete the installation
of the System as required by this Agreement.
Council has several options in determining an amount for a financial security, but the most
common methods are:
Option 1 – Cost or percentage of estimated decommissioning amount
The estimate of the decommissioning amount assumes that the City will not redeem
any value from salvage of the solar panels. The developer would provide a financial
surety greater than or equal to the cost of decommissioning the site. Staff feels that
this option offers the least amount of risk to the City.
Option 2 – Amount proposed by solar developer
Council accepts proposed decommissioning amount of $25,000. This option provides
the greatest amount of risk to the City.
Staff recommends that Council require a performance bond for the full cost of estimated
decommissioning. This would be consistent with the financial security requirements of the
University of Minnesota, Blue Earth County and many other cities/counties.
Summary
The applicant has not provided any new information, but is simply asking the new Council to
consider a lower financial guarantee. Contrary to the applicant's claim that of the solar ordinances
reviewed, only the University of Minnesota requires a decommissioning amount for 100% of the cost
of decommissioning, staff's review of surrounding communities found that Blue Earth County, Scott
County, and Scandia require a financial surety of 100%-125% of the estimated cost of
decommissioning.
As noted during the original review, staff would not recommend any plan that has payments due in
phases. The tracking of these payments would be a burden on the small City staff to track these due
dates. We suggested a performance bond rather than a letter of credit of escrow as it has less of a
financial burden on the applicant.
Staff recommends no change to the resolution. However, if the Council finds that the applicant has
made a compelling argument for a smaller financial guarantee, they should direct staff to bring an
amended ordinance back to the March 23rd meeting for approval.
3. Action
Staff recommends that the Council take no action to modify Resolution 2016-95.
MN Solar Appeal 4
March 9, 2017
Attachments
a. Letter from MN Solar dated February 2, 2017
February 1, 2017
Mayor Ron Thomas
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Dear Mayor Thomas,
Minnesota Solar received approval for an Interim Use Permit for a 5.0 megawatt community solar
garden from the Corcoran Planning Commission and the City Council on December 19, 2016. This
permit was based on the standards in the City’s new ordinance for solar gardens, approved in August
2016. Minnesota Solar worked with City staff and provided input and suggestions for that ordinance
which we believe will work well for your City and its residents.
Among other conditions of its permit approval, the Council required Minnesota Solar to post a $510,829
performance bond for “decommissioning” of the system, or its removal and restoration of the site after
its expected useful life of 25 years. This amount, in conjunction with the requirement to post the bond
at the beginning of the project, will make this project non-financeable. We would therefore like to offer
Council some additional information and relevant comparable requirements from other renewable
projects in an effort to gain agreement on an amount that is more reasonable while still effectively
meeting the needs of the City of Corcoran.
At the time of the Council action, when Minnesota Solar objected to this condition, the Mayor and
Council Members invited Minnesota Solar to bring this issue back to the new Council if we chose to do
so. We are making that request now, and ask that the Council reconsider its action regarding the
condition requiring the posting of the $510,829 bond.
There are a couple of key items Council should be aware of as part of this re-consideration. First, and
perhaps most importantly, the risk directly to the City of Corcoran is non-existent. As the developer, we
are obligated to the landowners via our lease agreement to decommission the project at the end of the
term, or in the event of 12 months of inactivity. In the unlikely event that we fail to meet this
requirement, the landowners would become responsible for this – not the City.
Second, while the plan provided by Westwood Engineering estimates the costs of decommissioning to
be $510,829, it also estimated that the salvage value of materials to be $544,254. In other words, the
salvage value of the aluminum, copper, steel, tempered glass and other materials in the solar garden will
exceed the costs of removal and restoration of the site. Note though, that aside from the salvage value
of the materials, the solar system itself could remain operational for several years (the expected lifespan
of the equipment is longer than 25 years) and therefore would have considerable value as an
operational system as well.
It is for these reasons that decommissioning fund requirements for renewable project are generally
nominal amounts, and in some cases are arranged directly between the project owner and the
landowner.
In its report, City staff also noted that:
Staff has included a provision for a financial surety so that if the project is abandoned, the City
has the financial means to remove the project. The financial surety should cover the cost of
removing the facility, re-grading and re-seeding to restore the site to a non-nuisance condition.
Given that the technology and development type is new to the state, and no solar facilities have
been tested for decommissioning, staff suggests that Council determine an appropriate
decommissioning amount for the facility. The applicant has proposed a Security in the amount
of $25,000, however, this is significantly less than the site decommissioning estimate of
$510,829. The proposed security amount is less than 5% of the cost to demolish the facility. The
decommissioning report from Westwood notes that the salvage value is estimated at $544,254,
which would result in a gross gain of $33,425 if the City were to sell the components of the
panel array.
The solar industry professionals state that the cost of decommissioning could easily be off-set by
selling the components of the solar farm (photo-voltaic panels, fencing, posts, etc.) for salvage.
If the current market for photo-voltaic panels remains consistent over the next 30 years, staff
agrees that the need for a financial surety is limited. However, since we do not know how the
salvage market for solar farm components will change over the next 30 years, it is difficult to
justify waiving a financial security or requiring a nominal amount.
The staff report also reviewed several other jurisdictions that have permitted community solar gardens
and, with only one exception, found communities have typically required surety of $25,000 to $125,000.
The University of Minnesota was listed as an example by staff, and represented as requiring 100 percent
of the decommissioning cost to be guaranteed by the solar developer. However, it was not noted that
the University only requires its surety after 20 years (five years before decommissioning would begin),
and allows for an offset of current salvage values.
Minnesota Solar has several other community solar garden projects under development in Minnesota,
including several that have been permitted by local jurisdictions. Our experience is similar to the range
presented above. These projects include:
City of St, Michael. $20,000 per MW, payable over 20 years as escrow held by the City.
City of Sauk Rapids. $40,000 per MW, payable over three years, half as escrow and half as a
letter of credit.
City of Sartell. No amount specified. Payable by the solar developer to the landowner.
City of Winsted. To be specified at a later date and held by the developer or the landowner.
Carver County. Total escrow amounts of $25,000-50,000 based on garden size and conditions.
By comparison, the amount requested by the City of Corcoran exceeds $100,000 per MW. Although the
requirement can be met as a performance bond, the full amount of the bond is required at the start of
the project. This represents a significant financial burden on the economics of the project. The City’s
requirement assumes no value at all in the salvaging of materials, which is contrary to the findings of the
decommissioning plan conducted by Westwood as noted above.
Minnesota Solar believes that the City of Corcoran wishes to be supportive of solar energy in the
community and you passed an ordinance to permit community solar gardens as a result of that interest.
However, we also believe the onerous requirements for a performance bond for decommissioning costs
is a barrier to the development of solar energy in Corcoran and is unwarranted given the findings of
solar industry professionals and other communities.
We respectfully request that the City Council reconsider its actions related to the decommissioning fees
for this permit. We suggest the Council require a total escrow or performance bond of $100,000, with
$25,000 required before construction, another $25,000 at year 10, and the remaining $50,000 at year
20.
Thank you for your consideration.
Sincerely,
Michael Krause
Minnesota Solar
Cc: Council Member Jonathan Bottema
Council Member Brian Dejewski
Council Member Mike Keefe
Council Member Tonya LaFave
City Administrator Brad Martens
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
D ATE: March 1, 2017 for the March 9, 2017 City Council Meeting
RE: Draft Survey Questions for 2040 Comprehensive Plan Update Process (City File 17-
001)
60-DAY REVIEW DEADLINE:N/A
1.Request
At the January 12th meeting, the Council approved the work plan for the 2040 Comprehensive Plan
Update (the schedule is attached). The plan includes a robust public engagement program and
identified the City Council as the Comprehensive Plan advisory committee. As we are preparing to
formally kickoff the process, staff requests that the City Council review the draft questions prepared
for the first online survey for the Comprehensive Plan. The draft language will be reformatted using
the online survey tools, but we need to finalize the questions so that the survey can be prepared.
The intent is to get general feedback on people’s vision for Corcoran.
Once the survey questions are finalized we will create the online survey that would be available from
March 17th (the day after the Council/Commission kick off meeting) to April 17th (the first public open
house). The survey results will be summarized and shared with the Council and public as we start
working on the Comprehensive Plan.
As we discussed previously, we will be using the website to share information and results as they
become available.
2.Ac tion
Staff requests that the Council approve the draft survey and direct staff to prepare the survey for
posting on March 17th.
Attachments
a.Comprehensive Plan Update Schedule flyer
b.Draft website survey questions
Agenda Item: 9b.
GATHER
ANALYZE &
DISCUSS
GATHER
ANALYZE &
DISCUSS
GATHER
ANALYZE &
DISCUSS
GATHER
ANALYZE &
DISCUSS
CELEBRATE
Corcoran 2040 Comprehensive Plan UpdatePlan Update
Landform® and From Site to Finish® are registered service marks of Landform Professional Services, LLC.
Kickoff Meeting With Council/Commissions | Priorities and Vision
Thursday, March 16, 2017, 7:00pm
City Hall Open House
Monday, April 17, 2017, 6:00-8:00pm
City Council Meeting #1 | Big Picture Items
Thursday, April 20, 2017, 7:00 pm
Planning Commission Meeting # 1 | Big Picture Items
Thursday, May 4, 2017, 7:00 pm
Parks Commission Meeting #1 | Kick Off - Staff Lead
Tuesday, May 16, 2017, 7:00 pm
City Council Meeting #2 | Land Use/MUSA/Development Rights
Thursday, May 18, 2017, 7:00 pm
Planning Commission Meeting #2 | Land Use
Thursday, June 1, 2017, 7:00 pm
Parks Commission Meeting #2 | Key Issue Priorities
Tuesday, June 20, 2017, 7:00 pm
City Council Meeting #3 | Transportation and Parks
Thursday, July 20, 2017, 7:00 pm
Night To Unite Outreach
Tuesday, August 1, 2017, to be determined
Country Daze Outreach
Saturday, August 19, 2017, to be determined
City Council Meeting #4 | Utilities
Thursday, September 21, 2017, 7:00 pm
Planning Commission Meeting #3 | Draft Plan Discussion
Thursday, October 5, 2017, 7:00 pm
City Hall Open House
Tuesday, October 10, 2017, 6:00-8:00pm
Parks Commission Meeting #3 | Draft Plan Discussion
Tuesday, October 17, 2017, 7:00 pm
City Council Meeting #5 | Draft Plan Discussion
Thursday, October 19, 2017, 7:00 pm
Planning Commission Meeting #4 | Public Hearing
Thursday, November 2, 2017, 7:00 pm
City Council Meeting #6 | Approve For Distribution
Monday, November 20, 2017, 7:00 pm
City Council Meeting #7 | Adopt Plan
Wednesday, October 25, 2018, 7:00 pm
Comprehensive Plan
Update 2040
Council/Commission Kickoff Meeting
March 16 , 2017
Website Survey Questions
Objective: To identify strengths and weaknesses in the current Corcoran 2030
Comprehensive Plan in order to identified needed updates in the 2040 Comprehensive
Plan.
1. How long have you lived in Corcoran? □ Less than 2 years □ 2-5 years □ 5- 10 years □ More than 10 years □ I don’t live in Corcoran
2. Do you work in Corcoran? Yes □ No □
3. What types of shops, businesses and housing do you think are the most needed in the City of Corcoran?
(check all that apply)
□ Boutique/specialty retail store □ Grocery store □ Townhomes
□ Clothing store □Big Box retail (Target, Walmart or similar) □ Single family homes
□ Beauty shop/spa/barber □ Offices (professional/doctor) □ Parks
□ Coffee shop □ Senior apartments □ Other, please list:
□ Restaurants/bars □ Assisted living apartments ________________
□ Fast food restaurants with
drive-thrus □ Apartments
4. What should be preserved about the City of Corcoran as new development occurs?
5. What do you enjoy about the City of Corcoran?
6. What can be improved in the City of Corcoran?
Comprehensive Plan
Update 2040
Council/Commission Kickoff Meeting
March 16 , 2017
7. Which of the following statements reflect your hopes for the future of Corcoran?
□ Corcoran should support local businesses □ Corcoran should have more public art
□ Corcoran should remain rural □ People of all ages and ability should be able to
access businesses and services in Corcoran
□ Corcoran should be safe and accessible for
people walking
□ Corcoran should have a diversity of businesses
and services so that I do not need to leave Corcoran
□ Corcoran should be safe for people biking □ A variety of housing types should be offered in
Corcoran
□ Families should be welcome in Corcoran □ There should be space to meet and talk with
neighbors, like benches and parklets, etc.
8. Where do you get information about the City of Corcoran?
□ City Newsletter
□ Crow River News
□ City Website
□ Police Department Facebook Page
□ Police Department Twitter
□ Other. Please tell us where: ________________________________________________________
9. What is your age?
□ Younger than 18
□ 18-34
□ 35-49
□ 50-71
□ 72 or older
10. Are there any changes you would like the City to make for your property? Yes □ No □
If you answered, yes, please describe specifically the changes you would like to see for your property (This
may be a change in land use designation, preservation of a significant natural resource, etc.).
Comprehensive Plan
Update 2040
Council/Commission Kickoff Meeting
March 16 , 2017
11. Is there anything in the existing 2030 Comprehensive Plan that you would like to see modified as part of
this update?
12. Please provide your contact information below, so that we can add you to the Comprehensive Plan mailing
list:
Name: _______________________________________________________________________________ Property Address: ______________________________________________________________________
Mailing Address (if different from mailing address): _____________________________________________
Phone: _______________________________________________________________________________
Email: ________________________________________________________________________________
STAFF REPORT Agenda Item 11a.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens
Topic:
Public Interaction at Council Meetings
Action Required:
Direction
Summary:
The Mayor has requested an opportunity to discuss possible changes to how the City
Council receives input from the public at City Council meetings. Currently, at every City
Council meeting there is an opportunity to speak at Open Forum. This is at the
beginning of the meeting. Other opportunities to speak are limited to specific public
hearings or if a member of the City Council wishes to recognize someone during the
meeting.
Possible changes for the Council to discuss include allowing individuals to speak about
an item when it comes up on the agenda. For example, the City of Plymouth allows
individuals who complete an agenda card (attached) to speak at the beginning when an
item comes up. Plymouth will also allow individuals to pull items from the consent
agenda. To better get a sense of this process you may wish to watch a Council meeting
from Plymouth available on their website http://www.plymouthmn.gov/departments/city-
council. Similar to Corcoran, those who speak are thanked for their comments and often
staff are directed to look into items; immediate Council action is rarely taken.
The City Council should discuss whether the City should change its process of allowing
comments at City Council meetings. Specific questions for consideration include the
following:
Should individuals be able to speak when an agenda item comes up for
discussion?
Should individuals be able to pull items from the Consent agenda?
Should an agenda card type system be implemented to receive comments?
Financial/Budget:
Costs for changes to the process for allowing public input at City Council meetings
would be negligible.
Alignment with Values:
This item relates to the following adopted values:
EQUAL OPPORTUNITY
We believe that every employee and citizen should be afforded an equal
opportunity to participate in all aspects of employment, citizenship, and
governance in the City of Corcoran based exclusively on their ability to
contribute.
OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Options:
1. Direct staff to make changes to the process to receive comments from the public at
City Council meetings.
2. Direct staff to make no changes to the process to receive comments from the public
at City Council meetings.
Recommendation:
The current policy allows for individuals to speak at Open Forum on any item for up to
five minutes unless given additional time by the Council. If the Council feels that is
sufficient no changes should be made. If the Council feels it would be beneficial to allow
comments throughout the meeting as items come up, staff should be directed to make
changes to the policy.
Council Action:
Consider a motion to direct staff to make changes to the process to receive comments
from the public at City Council meetings.
Attachments:
1. City of Plymouth Agenda Card
STAFF REPORT Agenda Item 11b.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens
Topic:
Press Box Funding Request – Snyder Field
Action Required:
Approval
Summary:
At the February Parks and Trails Commission meeting, Kevin Dale of the Corcoran
Athletic Association proposed a project to install a press box at Snyder Field. The
proposed project is for a two level structure of which the top would be used to support
operation of the scoreboard and the lower portion would be used as storage. According
to Kevin the total cost of the project is approximately $6,000 of which he asked for
$3,000 in funding to match donations.
The Parks and Trails Commission discussed the request and ultimately passed a
motion unanimously to recommend the City Council approve allocating $3,000 towards
the project. The City Council should consider the recommendation of the Parks and
Trails Commission to allocate the funds as requested.
Financial/Budget:
Staff has reviewed the 2017 budget and insufficient fun ds exist due to already planned
2017 projects. The $3,000 allocation would need to be from the City’s Park Dedication
Fund which does allow for funding of improvements such as a press box.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1. Approve allocating $3,000 from the Park Dedication Fund towards the proposed
press box project.
2. Decline allocating funds towards the proposed press box project.
Recommendation:
Approve allocating $3,000 from the Park Dedication Fund towards the proposed press
box project.
Council Action:
Consider a motion to approve allocating $3,000 from the Park Dedication Fund towards
the proposed press box project.
Attachments:
1. Press Box Location and Design
Kevin Dale –
Corcoran Athletic Association
Press box project
CITY OF CORCORAN
Kevin Dale –
Corcoran Athletic Association
Press box project
CITY OF CORCORAN
STAFF REPORT Agenda Item 11c.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens
Topic:
Council Liaison Schedule to Commission
Meetings
Action Required:
Discussion
Summary:
Currently Councilmembers rotate attendance to the Planning Commission and Parks
and Trails Commission where they are the City Council liaison. No members currently
attend the Elm Creek Watershed Commission. The typical rotation requires each
member to attend 2-3 meetings of the Planning Commission and Parks and Trails
Commission each year.
Now that the new Council has had an opportunity to attend a few meetings, staff is
requesting the Council to consider whether any changes to the liaison schedule or
process should be made. Changes could include staggering the scheduled so the visits
are not back to back for members, dedicating specific liaisons that always attend a
certain commission, and including the Elm Creek Watershed Commission in the
rotation.
Financial/Budget:
Councilmembers acting as a liaison do not receive additional compensation. Changes
would likely have no financial impact.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
Options:
1. Direct staff to implement changes to the Council liaison process.
2. Direct staff to make no changes to the Council liaison process.
Recommendation:
N/A
Council Action:
Consider a motion to make changes to the Council liaison process.
Attachments:
None
STAFF REPORT Agenda Item 11d.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens, Pat Meister
Topic:
Equipment Purchase – Bobcat Loaders
Action Required:
Approval
Summary:
The Public Works Department fleet includes two skid loaders:
Skid loader with tracks: This is known as the “work horse” skid loader used for
heavy duty items such as loading trucks, heavy lifting, and ditching, etc.; a slow
moving, heavy piece of equipment for non-delicate work.
Skid loader without tracks: This is a more nimble, smaller piece of equipment
used for various smaller tasks such as asphalt patching, intersection sweeping,
moving things around as needed; a fast moving, lighter piece of equipment for
quick or delicate work.
Prior to 2013 the Public Works Department had two front end loaders and one skid
loader. A change was made to eliminate one of the more expensive front end loaders
and add a less expensive skid loader with tracks, capable of doing the work needed for
the department the additional front end loader provided.
In 2014 the City Council approved a plan to update the skid loaders annually, which is
less expensive than replacing them later on in the life cycle. The City budgets $4,000
($2,000 each) to continue and replace the skid loaders annually. Costs for the 2017
update remains at $2,000 for the one model however the other model update has a one
year increase to $3,500. This is due to the new model changes which has higher
horsepower, more lift, and comes with standard rear weights. This increase in the
update cost is for one year only, trade will again be back to $2,000 in 2018. It is
requested that the Council approves the purchase of the Bobcat Loaders.
Financial/Budget:
The cost for the purchase for both pieces of equipment is $5,500.40 (quotes attached to
this report based upon state contract pricing). In 2014 a report showed that retaining the
Bobcat for five years would result in a cost of $16,600 to replace or $2,800 annually (per
Bobcat). Costs to be paid by Landscape/Ditching and Maintenance Project funds.
1. Replace annually: Average annual cost is approximately $2,000
a. Annual cost of $2,000 for upgrading
b. No maintenance cost other than oil change due to warranty
2. Retain for five years: $16,600 or $2,800 annually
a. Upgrade cost after five years estimated at $10,000
i. This estimate is very conservative, cost could reach $15,000
b. Requires replacement tires/cutting edge at year two/three estimated at
$2,000
c. Annual maintenance after year one estimated at $650 a year
i. Filters alone cost $500 annually
Page 2
Alignment with Values:
This item relates to the following adopted values:
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1. Approve the purchase and trade of the Bobcat Loaders as recommended.
2. Decline to approve the purchase and trade of the Bobcat Loaders.
Recommendation:
Approve the purchase and trade of the Bobcat Loaders as recommended.
Council Action:
Consider a motion to approve the purchase and trade of the Bobcat Loaders as
recommended.
Attachments:
1. Quote – T770 T4 Bobcat Compact Track Loader
2. Quote – S595 T4 Bobcat Skid-Steer Loader
STAFF REPORT Agenda Item 11e.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens, Jessica Beise
Topic:
Job Offer – Public Works Maintenance
Operator
Action Required:
Approval
Summary:
At the January 12, 2017 City Council meeting, the City Administrator was authorized to
begin the recruitment process for the position of Maintenance Operator. This is an
additional position (not a replacement) of which cost is to be paid by the water and
sanitary sewer utility funds.
A total of 24 applications were received and nine first round interviews were held on
February 28th. Second round interviews are scheduled for Monday, March 6 th and it is
anticipated that a preferred candidate will be selected. At that point the City
Administrator will work towards a conditional offer with the candidate contingent upon
various background reviews. The conditional offer as well as a brief summary of the
candidate will be sent to the Council in advance of the meeting.
Financial/Budget:
The details of the offer will include items related to salary and benefits.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1. Approve a conditional offer with the preferred candidate as presented at the
meeting.
2. Send back to staff for further review.
Recommendation:
Staff will negotiate in good faith with the candidate in a manner that protects the
finances of the City while providing adequate financial compensation for the work
required of the position. Staff will recommend approval of the conditional offer as
presented at the meeting.
Page 2
Council Action:
Consider a motion to approve a conditional offer with the preferred candidate as
presented at the meeting.
Attachments:
N/A
STAFF REPORT Agenda Item 11f.
Council Meeting:
March 9, 2017
Prepared By:
Brad Martens, Jessica Beise
Topic:
City Council Work Sessions
Action Required:
Direction
Summary:
At the goal setting work sessions on February 27th and 28th the following topics were on
a list that the Council would like to discuss further:
Assessing City Council Performance
Compensation
Role of Commissioners
Role of Metropolitan Council
It is requested that the Council direct staff whether work session shou ld be scheduled
for these discussions or whether the topics should be included in future meetings.
Financial/Budget:
N/A
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Options:
1. Direct staff to schedule work sessions on the topics in this report.
2. Direct staff to include information on the topics in this report in regular meeting s.
Recommendation:
N/A
Council Action:
Direct staff on the preferred method to learn more about topics in this report.
Attachments:
N/A
City of Corcoran
2017 City Council Schedule
Agenda Item 12.
March 16, 2017
• Comp Plan Kickoff Meeting with Council/Commissions
March 23, 2017
• Planning Project Update
• Code Compliance Report
• Hackamore Road/Steeple Chase Connection
o Approve plans and specifications
o Authorize staff to quote/bid
• Public Works Director/Engineer Job Description and recruitment
• Assessment Policy Approval
• Garbage and Recycling Requirements for Haulers
• City Council Goal Work Plan
• Ordinance Update for Building Code Changes
• Ravinia 8th Addition (Schwalbe)
• Gmach Sketch Plan
• Market Study Results
April 13, 2017 (Open book meeting prior)
• Financial Performance Report
• 2016 Surplus Allocation
• Annual Fire Department Reports
o Loretto
o Hanover
o Rogers
• Petition for Paving – Sundance Road (from June 9, 2016 meeting)
April 17, 2017
• City Hall Open House – Comp Plan 5:30 pm – 7:30 pm
April 20, 2017
• Comp Plan Meeting – Big Picture Items
April 27, 2017
• Planning Project Update
• Code Compliance Report
• Hackamore Road/Steeple Chase Connection –Bid Review
• CHOL/IUP for Upholstery Business