HomeMy WebLinkAbout2017-03-23 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
March 23, 2017 - 7:00pm
The Corcoran City Council met on March 23, 2017 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Keefe, Councilor Keefe, and Councilor LaFave. Councilor
Dejewski was excused.
Also present were City Administrator Martens, City Clerk /Administrative Services Coordinator Beise,
and Director of Public Safety Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted the addition of Item 6c. Resolution 2017 -14 Authorizing
Accountant Joe Rotz for Fund Transfers and Inquiries at Farmers State Bank of Hamel and
additional claims presented.
MOTION: made by Bottema, seconded by Keefe to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
4. Presentations
No presentations were heard.
5. Open Forum
Dorothy Theis, 9530 Cain Road, was asked to address her comments under Item 11 c.
Greg Hoglund, 19220 Hackamore Road, addressed the Council regarding the public input and the
8' Addition of the Ravinia Lennar. Specifically Mr. Hoglund thanked the Mayor and City
Administrator Martens for meeting with him and changing the public comment process at City
Council meetings. Additionally Mr. Hoglund addressed the Council regarding his interactions with
Lennar, specifically offer letters that were produced by Lennar which were not received by the
Hogulnd's.
Jackie Hoglund, 19220 Hackmore Road, address the Council regarding Lennar and the run off from
the Lennar project. Ms. Hoglund requested an action plan from the City related to Lennar and
violations.
6. Consent Agenda
a. Draft Minutes of the March 9, 2017 Council Meeting
b. Resolution 2017 -13 Supporting the Northwest Trails Association Grant Application
c. Resolution 2017 -14 Authorizing Accountant Joe Rotz for Fund Transfers and Inquiries at
Farmers State Bank of Hamel
Councilor Bottema inquired about the resolution authorizing the accountant to transfer funds. City
Administrator noted the requirements of the position and it is standard to authorize such access
when the accountant is hired.
MOTION: made by Bottema, seconded by Keefe to approve the consent agenda as presented.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
8.
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MOTION: made by LaFave, seconded by Keefe to approve escrow claims as presented.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
b. All Other Financial Claims
MOTION: made by Bottema, seconded by Keefe to approve all other claims as presented with the
additional claims.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
Staff Reports / Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Theis and Parks and Trails Commissioner Regan
were in attendance.
b. Planning Project Update; report received.
c. Code Compliance Report; report received.
Planning Business
a. Final PUD Development Plan and Final Plat for U.S. Home Corporation (dba Lennar) for
Ravinia 8th Addition at 6635 County Road 101 (City File -17 -002)
City Planner Lindahl presented the report noting the out lot be provided for a trail connection would
serve as an emergency vehicle turn around. Council discussed where the pavement of the street
ends. City Administrator Martens noted that engineering staff had spoken with the property owner to
the north. Council discussed improving the trail to gravel, signage for a future trail, and the storm
water pond. City Planner Lindahl noted that staff is working with the applicant to have one storm
water pipe rather than the planned two pipes as this would reduce maintenance requirements in the
future. Council discussed the relationship between neighbors and builders.
MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2017-09 Approving Final
Planned Unit Development Plan for the Lennar on the Schwalbe Property at 6635 County Road
101.
Council discussed requiring additional trees along the northern property line.
Voting Aye: Thomas, Bottema, and Keefe Nay: LaFave
(Motion carried 3:1)
MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2017-10 Approving Final Plat
and Development Contract for Ravinia 8th Addition.
Voting Aye: Thomas, Bottema, and Keefe Nay: LaFave
(Motion carried 3:1)
b. Sketch Plan for Gmach Property (PI D 05-119-23-13-0002)
City Planner Lindahl presented the report noting there were three proposed concepts all of which
require a variance or code amendment. City Planner Lindahl noted the applicant was seeking
feedback on the wetland delineation requirements. Applicant George Gmach noted that he is now
considering only two lots. Council inquired about the cost of delineation; the applicant noted
approximately $5,000 per propose lot. Council discussed and provided feedback delineation, the
cost of delineation, safety of access on Oakdale, frontage, and access through the adjacent
neighborhood.
c. PUD Sketch Plan for Ml Homes of Minneapolis, LLC for land at 19400 County Road 10 (PID
25-119-13-0002 and 25-119-23-13-0003)
City Planner Lindahl presented the report noting the conflict with the land use and zoning maps and
solutions to fix this. The report inquired about the lot size, and setbacks. John Rask addressed the
Council regarding the sketch plan, noting the target market is 55+ with one level living. Council
inquired about and discussed with the applicant the detached home versus townhomes, association
fees and lower price point. Council discussed and provided feedback on the proposed trail,
landscaping, road safety with County Road 10 and Larkin, variances, lot sizes and set backs,
varying price points, and tennis court or other recreation amenity. Council discussed the
comprehensive plan amendment and provide their feedback to the applicant.
d. Proposed Miscellaneous Ordinance Updates (City File 17-005)
City Administrator Martens presented the report noting staff is recommending ordinance clean up
changes to City Code that are clean up in nature and not policy items. Council discussed the
requirement for a fence permit, the use of variances, and a recognition that the code should be
cleaned up.
MOTION: made by Bottema, seconded by Keefe to direct staff to prepare these ordinance
amendments for consideration as outlined in the staff report.
Council inquired about the public communication with the update. City Administrator Martens noted
that the public hearing notice would be in the paper.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
10. Unfinished Business
a. Assessment Policy Approval
City Administrator Martens noted a new report was on the dais. City Administrator Martens
presented the report outlining the changes to the assessment policy that was provided, copy of
which was added to the agenda book. Council discussed the assessment value. City Administrator
Martens noted that per a conversation with an appraiser the higher value the home a higher
assessment could be calculated. Council discussed the thirty years statutory limit and a levy
forgiveness. Council discussed interest for Green Acres developed property and not accruing
interest on undeveloped property in Green Acres. Councilors clarified the formula related to
assessments. Council discussed the hardship ordinance. Per consensus, staff was directed to
incorporate feedback into the policy.
b. Public Interaction at Council Meetings
City Administrator Martens presented the report noting that the comment cards categories are not
required. Council discussed the process and making the public aware of the new process.
MOTION: made by Bottema, seconded by Keefe to direct staff to implement the new public
comment system beginning at the April 13, 2017 meeting.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
11. New Business
a. Public Works Director Job Description and Recruitment
City Administrator Martens presented the report noting the proposed duties of the Public Works
Director, the proposed budget impact, and the timeline for the hiring process. Council noted that this
had been discussed multiple times.
MOTION: made by Keefe, seconded by LaFave to approve the job description and authorize staff
to begin the recruitment process for Public Works Director.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
b. City Council Strategic Goal Work Plan
City Administrator Martens presented the report outlining the proposed work plan which will change
as action steps for certain goals will be reviewed and additional implementation steps would be
added. Council discussed the plan and having the meeting with the Metropolitan Council be a fact
finding meeting.
MOTION: made by LaFave, seconded by Keefe to approve the Strategic Goal Work Plan as
presented.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
c. School District Lease Agreement
City Administrator Martens presented the report noting that without the lease extension as
presented the scheduled 300 children participating in activities would not be able to use the fields.
Dorothy Theis, 9350 Cain Road, address the Council noting that Jaycees and Lions funds for the
park improvements on the school district property. Council discussed breaking down barriers
between the school district and providing a discount to Corcoran residents.
MOTION: made by Keefe, seconded by Bottema to authorize the Mayor and City Administrator to
enter into a lease agreement with the Rockford School District for use of playing fields.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
d. 2017 Truck Safety
Mayor Thomas read aloud Resolution 2017 -12 Commendation of the Truck Safety Seminar and
Approval of Donated Funds. Council thanked staff for their efforts.
MOTION: made by LaFave, seconded by Keefe to adopt Resolution 2017 -12 Commendation of the
Truck Safety Seminar and Approval of Donated Funds.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
12. 2017 Council Schedule
City Administrator Martens reviewed the upcoming schedule, noting the Open Book meeting is
before April 13th meeting which is the opportunity for residents to discuss their valuation.
13. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
14. Adjournment
MOTION: made by Bottema, seconded by LaFave to adjourn.
Voting Aye: Thomas, Bottema, Keefe, and LaFave
(Motion carried 4:0)
Meeting adjourned at 9:43pm.
Je sica Beise —City Clerk/Administrative Services Coordinator