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HomeMy WebLinkAbout2017-02-23 Council MinutesCITY OF CORCORAN City Council Meeting Minutes February 23, 2017 - 7:00pm The Corcoran City Council met on February 23, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Dejewski, and Councilor LaFave. Councilors Bottema and Keefe were excused. Also present were City Administrator Martens, City Clerk /Administrative Services Coordinator Beise, City Engineer Torve, Public Works Superintendent Meister, and Director of Public Safety Gottschalk. 1. Call to Order/ Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted the addition of Item 6d. Resolution 2017 -06 Approving a Tobacco License, a clerical correction on the minutes clarifying the stipend for using electronic devices for agenda packets was up to $50.00 per month and three additional claims. MOTION: made by LaFave, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 4. Presentations No presentations were heard. 5. Open Forum David Foy, 8115 County Road 116, addressed the Council related to the request of preliminary plat extension for Sawgrass. Specifically Mr. Foy address concerns with water issues his property and the proposed project area. Mr. Foy presented the Council members pictures water on the property, a copy of which was added to the agenda book. Dorothy Theis, 9530 Cain Road, addressed the Council related to the request of preliminary plat extension for Sawgrass. Specifically Ms. Theis addressed concerns with the concessions made for the plat, she suggested the City Council be present for the public hearings for large developments, and asked the Council to table the request to review the project. 6. Consent Agenda a. Draft Minutes of the February 9, 2017 Council Meeting b. BCA Master Joint Powers Agreement c. Resolution 2017 -05 — Accepting a Donation from Daniel and Mary Mullin d. Resolution 2017 -06 Approving a Tobacco License, Mayor Thomas asked that Item 6c. be considered separately. MOTION: made by Dejewski, seconded by LaFave to approve the consent agenda consisting of Items 6a., 6b., and 6d. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) Mayor Thomas read aloud Item 6c. Resolution 2017 -05, acknowledging the donation and recognizing the work of the Police Department. MOTION: made by Dejewski, seconded by LaFave to approve Item 6c. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Dejewski, seconded by LaFave to approve escrow claims with additions. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) b. All Other Financial Claims MOTION: made by Dejewski, seconded by LaFave to approve all other claims with additions. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 8. Staff Reports I Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Wu and Parks and Trails Commission Chair Anderson were in attendance. b. Planning Commission Report — Meredith Wu Commissioner Wu presented the report outlining the work of the Planning Commission in 2016. Commissioner Wu noted that 2017 Planning Commission goals of completing the Comprehensive Plan and looking into a tree preservation program. c. Parks and Trails Commission Report — Tom Anderson Chair Anderson presented the report outlining the work of the Parks and Trails Commission noting specifically the tree give away, the creation of the garden club, and receiving grants. Chair Anderson noted the 2017 Planning Commission work plan included working on the Comprehensive Plan, working on the neighborhood park, and planning for a regional recreational amenity. City Administrator Martens requested the Council provide feedback to the commission on the 2017 objectives. Council discussed tree preservation and expressed some support for examining this issue. Council discussed needing a champion for a regional recreation amenity. d. Planning Project Update; report received. e. Code Compliance Update; report received. Council inquired about the road restrictions. Public Works Superintendent Meister noted that road restriction would remain on until the state lifts restrictions. f. Safe City Recognition City Administrator Martens presented the report noting the recognition of the City as a safe City. Council acknowledged the recognition and staff involvement. 9. Planning Business a. Preliminary Plat Extension Request - Sawgrass City Administrator Martens presented the report noting if a final plat came in meeting the requirements approved that it would be approved, however a development agreement would need to be created and agreed to. Council discussed the approval process and being open for development. Council inquired about the water issues. City Engineer Torve noted the reasons for the language related to the neighbors and that conditions discussed at the time would remain the same. Council inquired about ensuring water issues do not get worse. City Administrator Martens noted that the Elm Creek Watershed regulates these ensuring rates are the same or less. City Engineer Torve noted that the Minnesota Pollution Control Agency permits development projects. Council inquired about who is accountable to resolve issues. City Administrator Martens noted that if regulations were followed and a problem still existed, litigation is typically the next step. MOTION: made by LaFave, seconded by Dejewski to extend the preliminary plat for Sawgrass for one year until February 28, 2018. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 10. Unfinished Business No unfinished business was presented. 11. New Business a. Hackamore Road/Steeple Chase Lane Connection Project City Administrator Martens presented the report noting that the Hackamore Road connection is required by the development agreement which requires turn lane design. MOTION: made by Dejewski, seconded by LaFave to authorize staff to finalize design and obtain quotes. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) b. Water System Extension Project — Western Waterloop City Administrator Martens presented the report noting that the goal of the project is to provide redundancy and ensure adequate water pressure. City Administrator Martens noted that staff would not recommend an alternate through Olde Sturbridge as streets would need to be reconstructed and sewer is not yet available. Council inquired if is looping is typical. City Engineer Torve noted looping is typical and the study would provide additional information for when to complete the project. MOTION: made by Dejewski, seconded by LaFave to authorize staff to initiate the feasibility study as recommended. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) c. 2017 Capital Improvement Plan Purchases City Administrator Martens presented the report reviewing the proposed purchases and described the conditional vehicle index tool which provides guidance on vehicle replacement. Council inquired about the length of time for the used water truck. Public Works Superintendent Meister noted that the truck is estimated at ten years of use, noting however staff is utilizing this type of equipment more and more. Council discussed the creation of the current replacement program and the work to cut costs when possible. MOTION: made by LaFave, seconded by Dejewski to authorize the 2017 Capital Improvement Plan purchases as presented. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) d. Fire Service Comprehensive Growth Plan — RFP Director of Public Safety Gottschalk presented the report noting the study would provide benchmarks for planning for fire service. Council discussed and inquired about the funding sources, the timing, prioritization, cost of staffing a department and forecasting. Staff noted the funding source was recommended from long-term planning funds and the RFP would help identify items such as timing, staff and prioritization. MOTION: made by Dejewski, seconded by LaFave to approve the RFP as presented and directed staff to publish the RFP. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) e. Planning Commission Appointment City Administrator Martens presented the report. Council thanked Commissioner Schultz for his service. MOTION: made by Dejewski, seconded by LaFave to reappoint Alan Schultz to the Planning Commission for a term of March 1, 2017 — February 29, 2020. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) f. Parks and Trails Commission Appointments City Administrator Martens presented the report. Council thanked the Commissioners for their service. MOTION: made by LaFave, seconded by Dejewski to reappoint Sharon Meister and Trish Krueger to the Parks and Trails Commission for a term of March 1, 2017 — February 29, 2020 and reappoint Karin Beck to the Parks and Trails Commission for 2017. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) g. Job Offer — Accountant City Administrator Martens presented the report noting the outline of the process, the candidate's background and the proposed conditional offer. MOTION: made by LaFave, seconded by Dejewski to approve the conditional offer with the preferred candidate as presented. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 12.2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. Councilor Dejewski noted he was not able to attend the March Planning Commission meeting. Mayor Thomas noted he would be able to attend and suggested a switch for with Councilor Dejewski for the May Parks and Trails Commission. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Dejewski, seconded by LaFave to adjourn. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) Meeting adjourned at 8:18pm. J , 1 sica Beise — City Clerk/Administrative Services Coordinator