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Home My WebLink About2017-02-09 Council MinutesCITY OF CORCORAN City Council Meeting Minutes February 9, 2017 - 7:00pm The Corcoran City Council met on February 9, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Councilor LaFave was excused. Also present were City Administrator Martens, City Clerk /Administrative Services Coordinator Beise, and Director of Public Safety Gottschalk. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7 :00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Thomas suggested moving the presentation prior to open forum. MOTION: made by Bottema, seconded by Dejewski to approve the agenda as amended with holding the presentation from Senator Osmek prior to open forum. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 4. Presentations a. Senator Dave Osmek Senator Osmek addressed the Council on the current legislative session. Senator Osmek took questions related to his small cell technology bill, transportation issues, and energy issues. 5. Open Forum John Dahl, 6330 Willow Drive, addressed the Council related to the Regional Recreation Amenity. Specifically Mr. Dahl addressed concerns with the facility, purchase price, debt and location. Dorothy Thies, 9530 Cain Road addressed the Council related to the Regional Recreation Amenity. Specifically Ms. Thies addressed concerns with the purchase, public input, size of the facility, debt service, funding of alternative projects such as a fire station or well, and the location. Bonnie Maue, 7450 Kalk Road, addressed the Council related to the Gambling Fund Allocation policy. Specifically Ms. Maue asked the City Council to consider allocating funds for the Burschville School and the North Hennepin Pioneer Society as there are limited fundraising opportunities. Ms. Maue also expressed concerns related to the Regional Recreation Amenity. 6. Consent Agenda a. Draft Minutes of the January 26, 2017 Council Meeting b. Predatory Offender Ordinance Update Mayor Thomas noted that there was a clerical error in the predatory offender ordinance. MOTION: made by Bottema, seconded by Keefe to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Keefe, seconded by Bottema to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Dejewski to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 8. Staff Reports I Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Theis and Parks and Trails Commissioner Strehler were in attendance. b. Newly Elected Official Training Report Councilors Dejewski and Bottema provided an update of the highlights of the Newly Elected Official Training which they recently attended. 9. Planning Business No planning business was presented. 10. Unfinished Business a. Draft Assessment Policy City Administrator Martens presented the report noting the options related to the deferred assessments and overlays. Council discussed deferred assessment for building rights, mill and overlays, consideration of the maintenance, utilizing the lowest value of benefit for the project, and the ninety percent of the median value of the benefit noted in the policy. Council provided feedback to insert the language option two for deferred assessments and leave the remaining language as proposed, per the discussion. Per consensus, staff was directed to update the assessment per the discussion and begin the legal review. b. Gambling Fund Allocation Policy City Administrator Martens presented the report outlining that staff recommends limiting these activities and facilities for youth. Council discussed the current process, expanding the scope, limiting the scope, the number of requests, and the creation of the ordinance. Per consensus, the Council did not take action to create a gambling fund policy. c. Regional Recreation Amenity City Administrator Martens presented the report noting the timeline, current costs, and options for action. Council discussed financial impacts, appraisals, location, public support, and needs for park facilities. MOTION: made by Bottema, seconded by Dejewski to take no action at this time. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 11. New Business a. Code Enforcement Procedures and Goals City Clerk/Administrative Services Coordinator Beise presented the report outlining current practices and options for code enforcement. Council discussed being more assertive, complaint based, signs in the right-of-way, and weed violations. Council inquired about mental health considerations. City Administrator Martens noted that the Courts make determinations of mental health and the City works with individuals to find creative solutions. Council discussed utilizing feedback to create a policy and Council discussed issuing two letters and issuing a citation after the deadline has past. City Administrator Martens noted that he envisioned staff utilizing the feedback of council, testing the most assertive approach and creating a policy to bring back to Council for approval. Council discussed removing the complaint based program language and signs in the right-of-way. MOTION: made by Keefe, seconded by Dejewski for option two as presented in the staff report, without the complaint based program language. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) b. Bring Your Own Device Policy City Administrator Martens presented the report noting in 2016 there was some interest in moving towards electronic packets and that staff would need to create a policy when monies are involved. Council discussed electronic packets, optional use of electronic devices, links in the electronic packet to different agenda items, and budgeting. MOTION: made by Dejewski, seconded by Keefe to make a stipend of up to $50.00 per month available to Councilmembers for the use of electronic devices for Council packets. Voting Aye: Thomas, Dejewski, and Keefe Abstain: Bottema (Motion carried 3:0) c. Elm Creek Watershed Commission Appointment City Administrator Martens noted that Sharon Meister has applied to serve on the Elm Creek Watershed Commission. MOTION: made by Keefe, seconded by Dejewski to appoint Sharon Meister as Corcoran's representative to the Elm Creek Watershed Commission. Council discussed providing emails for commissioners and providing direction to the Watershed Commissioner. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4 :0) d. Economic Development Authority Discussion Councilmember Bottema asked to discuss Economic Development Authority (EDA) and noted he completed research on other cities' EDAs. Council discussed bring this discussion forward to the goal setting session. e. Deferment of Fees Due Request City Administrator Martens presented the reporting noting that the City received a request to create a new agreement for a property to be assessed the fees related to connection fees due to a proposed sale. Council discussed allowing a new agreement to be drafted. Per consensus, Council directed staff to draft a new agreement upon sale or purchase agreement. 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. Council discussed the Sundance Paving Petition. Councilor Dejewski can't attend the March Planning Commission meeting, Councilors noted they would review schedules and follow up with staff on availability. Council confirmed the start time for the Goal Setting Sessions are 5:OOpm. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Dejewski, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4; 0) Meeting adjourned at 9:04pm. Isica Beise —City Clerk/Administrative Services Coordinator