HomeMy WebLinkAbout2017-01-26 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
January 26, 2017 - 7:00pm
The Corcoran City Council met on January 26, 2017 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor LaFave.
Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative
Services Coordinator Beise, and City Attorney Thames.
1. Call to Order/ Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted an addition under Item 5a. Presentations, Representative Hertaus
would be addressing the council when he arrived. City Administrator Martens noted the addition of
Item 10c. to schedule the Goal Setting Session and an additional claim on the Council dais.
MOTION: made by Keefe, seconded by Dejewski to approve the agenda as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
4. Open Forum
Tim Laurent, Motor Cafe, 23030 Highway 55, stood to address the Council regarding the site plan
and conditional use permit. Mayor Thomas asked that Mr. Laurent speak during the Council
discussion related to that Item.
5. Presentations
a. Representative Jerry Hertaus
Representative Hertaus addressed the Council on the current legislature. Representative Hertaus
addressed health care, bonding, and transportation. Council inquired about the Brockton
Interchange, Highway 55, and the Metropolitan Council. Representative Hertaus addressed the
questions. Council inquired about the best way to reach their representatives. Representative
Hertaus noted email or a phone call was preferable and he provided his email and phone number.
6. Consent Agenda
a. Draft Minutes of the January 12, 2017 Council Meeting
MOTION: made by LaFave, seconded by Bottema to approve the consent agenda as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Keefe, seconded by LaFave to approve escrow claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
b. All Other Financial Claims
Mayor Thomas noted with the additional claim the total of all other claims as presented was
$5547175.81.
MOTION: made by LaFave, seconded by Keefe to approve all other claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
8. Staff Reports/ Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Schultz and Parks and Trails Commissioner Meister
were in attendance.
b. Code Compliance Report; report received.
c. Planning Project Update; report received.
9. Planning Business
a. Site Plan and Conditional Use Permits for Motor Cafe" at 23030 Highway 55 (PID 32- 119 -23-
33 -0009) (City File 16-033)
City Planner Lindahl presented the report noting the conditional use permit for auto sales/repair
needs approval as the building was destroyed. City Planner Lindahl noted the conditional use
permit to allow more than 20% metal siding includes a new request to allow exposed fasteners that
was not included at the planning commission public hearing but would fall under the building
materials conditional use permit. City Planner Lindahl noted the applicant also requested to change
the parking lot plan to strip an outline of the display areas but not the stalls. Council inquired about
the display in the MNDOT right-of-way. City Planner Lindahl noted aerial photos indicated this but
the applicant has noted that this is no longer happening. Council discussed the parking lot striping
and the history of metal roofing requirements. City Planner Lindahl noted the historical perspective
of the concealed fasteners and metal roofing was to differentiate between commercial and
agricultural buildings with higher design standards. Tim Laurent, Motor Caf6, 23030 Highway 55,
addressed the Council, noting they wanted to make the building look nice and the parking striping
provides flexibility to change the car display. Council inquired about warranty on metal roofing with
exposed fasteners versus concealed fasteners. Rich Rothstein, Morton Buildings, addressed the
Council noting that Morton Buildings no longer carries a product with concealed fasteners due to
industry changes and the product carries a thirty-five year warranty. Council discussed asphalt
roofing and the roofing materials in relation to what was heard at the public hearing.
MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2017-03 Approving
Conditional Use Permits and Site Plan for Motor Cafe, with the amendments of editing Condition 9
to read: allowing more than 20% metal siding on all elevations and exposed fasteners on a metal
roof is approved subject to the following finding and conditions, and deleting Condition 10c.
Voting Aye: Thomas, Bottema, Dejewski, and Keefe Nay:LaFave
(Motion carried 4:1)
b. Request for Vacation of Right-of Way
City Administrator Martens presented the report noting the properties have building rights, staff
would be open to vacating the right-of way for 78th Avenue but would request an easement at the
north end of the property for future water and sewer. City Administrator Martens noted staff would
not recommend vacating the Cain Road right-of-way. Council discussed the extension of Cain
Road, the status of the properties, and staff time required for the project. Council expressed non-
binding support. No formal action was taken.
10. Unfinished Business
a. Draft Assessment Policy
City Administrator Martens presented the report noting the policy encompasses water, sewer, storm
water and streets. Council discussed building rights and deferred assessments, pavement of local
neighborhood streets, overlays, a sliding scale for City participation in overlays, and adjusting the
ranges for the reconstruction to smaller intervals. Council discussed managing deferred
assessments differently by quadrant, green acres and agricultural preserve and the impact of
assessments, deferred assessments, and spreading the cost of collector roads among more
residents. Council discussed the formula of 90% of the median value benefit, the trigger for the
deferred assessment, postponed assessments, road type definition, and other options for funding
road assessments. Council discussed whether to require a super-majority, assessing driveway
approaches as part of the project, maintaining the current overlay policy, and other options for
reducing deferred assessments. City Attorney Thames noted that a super-majority is required for
assessments. Staff recorded the feedback. No formal action was taken.
b. 2040 Comprehensive Plan Update Schedule
City Administrator Martens noted the updated schedule. Council discussed the start time of work
sessions, the role of the Council as the policy makers, and engagement with the public.
MOTION: made by Bottema, seconded by LaFave to approve the 2040 Comprehensive Plan
Update Schedule.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5 :0)
c. Goal Setting Session
City Administrator Martens noted that February 27th and 28th were the dates that all members would
be able to attend. Council discussed.
MOTION: made by Keefe, seconded by Bottema to schedule the goal setting session on February
27th and 281h as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5 :0)
11. New Business
a. 2017 Legislative Priorities
City Administrator Martens presented the report noting the specific legislative priorities to the City of
Corcoran. Council discussed transportation, business development, and senior low- income
housing.
MOTION: made by Dejewski, seconded by LaFave to approve the 2017 Legislative Priorities.
Voting Aye: Thomas, Dejewski, Keefe, and LaFave Abstain: Bottema
(Motion carried 4:0)
b. Public Works Director /Engineer Recruitment Process
City Administrator Martens presented the report noting that should Council consider moving the
process forward earlier, that there would be a budget impact as the position was budgeted for a half
of year. Council discussed the hiring as a strategic hire, the timing of the hire, utilizing a recruiter,
and council member involvement. City Administrator Martens outlined the proposed hiring process.
12. Closed Session
Mayor Thomas stated:
"Under the authority of Minn. Stat. § 13D.05 subd. 1(d), 3(b) the City is permitted to close a meeting
as permitted by the attorney - client privilege. The City council is going into closed session to discuss
litigation strategy in regards to floor settlement at the Public Works Facility located at 9100 County
Road 19. The need for confidentiality in this matter exceeds the public's right to know."
Mayor Thomas recessed the regular meeting at 9:45 pm.
Mayor Thomas reconvened the regular meeting at 10 :17 pm.
Mayor Thomas stated, "In the closed session the city council discussed items related to attorney -
client privilege. On the previously disclosed issues, staff and the attorney were provided direction.'
No action was taken.
13. 2017 Council Schedule
City Administrator Martens reviewed the upcoming schedule. Council discussed the regional
recreation amenity discussion. Councilmember Bottema noted he is unable to attend the February
23rd meeting. Council discussed bringing back the assessment policy at the February 9th meeting.
City Administrator Martens noted the February Planning Commission meeting was cancelled.
Council discussed the general liaison schedule.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
15. Adjournment
MOTION: made by Keefe, seconded by Bottema to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Meeting adjourned at 10 :22pm.
J ssica Beise —City Clerk/Administrative Services Coordinator