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Home My WebLink About2016-12-08 Council MinutesCITY OF CORCORAN City Council Meeting Minutes December 8, 2016 - 7:00pm The Corcoran City Council met on December 8, 2016 at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Councilor Hank was excused. Also present were City Administrator Martens, Director of Public Safety Gottschalk, Lieutenant Burns, and City Clerk /Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner recognized Parks and Trails Commissioner Nybo and Planning Commissioner Wu for their attendance. City Administrator Martens noted an addition of Item 11a. Update on the Accountant Recruitment to the agenda and that there was an additional claim for life insurance. MOTION: made by LaFave, seconded by Keefe to approve the agenda as amended. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 4. Open Forum No persons spoke at Open Forum. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of the November 21, 2016 Council Meeting b. Easement Purchase Agreement — 20000 County Road 10 MOTION: made by Keefe, seconded by Thomas to approve the consent agenda as presented. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by LaFave to approve the escrow claims as presented. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Thomas to approve all other claims as presented. City Administrator Martens noted the additional claim for basic and supplemental life insurance. Council discussed life insurance and taxable impact. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 8. Staff Reports/ Memos /Commissions a. Commission Representatives; report received. b. Performance Report City Administrator Martens presented the report noting a projected surplus due to higher than anticipated revenues and lower than anticipated expenses as well as the process for allocation of the funds. Council discussed the timeline for allocation of funds. 9. Budget Meeting a. Truth in Taxation Hearing Mayor Guenthner opened the public hearing. City Administrator Martens presented the report outlining the budget process, the proposed budget and levy amounts and the impacts on property owners. Randy Newton, 21005 Sunny Hill Lane, addressed the Council on his particular tax increase and how the City is making that investment. Jon Bottema 10500 Trail Haven, addressed the council and asked the Council about an explanation of the tax rate. MOTION: made by LaFave, seconded by Thomas to close the public hearing. Voting Aye: Guenthner, Keefe, LaFave, and Thomas. (Motion carried 4:0) Council discussed investing wisely, fleet maintenance planning, infrastructure planning, and effect of valuation changes. Randy Newton, 21005 Sunny Hill Lane, inquired about debt. Council discussed the City's financial management plan and debt. City Administrator Martens noted that tax rate is determined by dividing the property tax levy by the total taxable net tax capacity. Council discussed tax rate, tax capacity, and Councilor's perspectives on the City's budgeting philosophy. MOTION: made by LaFave, second by Keefe to Amend the Agenda to allow for Open Forum at this time. Voting Aye: Guenthner, Keefe, LaFave, and Thomas. (Motion carried 4:0) Tim Laurent, 23030 Highway 55, addressed the Council on his property. Specifically Mr. Laurent discussed the fire at the property, plans to rebuild, and concerns with the current process. 10. Planning Business No planning business was heard. 11. Unfinished Business a. Accountant Update City Administrator Martens noted that the preferred candidate declined the offer and the City will be reposting the position and seeking temporary accounting assistance. Council discussed the cost, timeline and reposting process. City Clerk/Administrative Services Coordinator Beise noted that staff would complete a more targeted approach, seeking applicants from trade organizations, schools, and reaching out personally to candidates in the field. City Administrator Martens noted the importance of getting the right person in the organization. MOTION: made by Thomas, seconded by Keefe to authorize City Administrator Martens to enter into contracts for accountant services until an accountant can be hired. 12. New Business a. 2017 Water and Sanitary Sewer Budget City Administrator Martens presented the report outlining the water and sewer budget estimates noting that the water and sewer funds have been projected to have a net loss until the system gains more users. b. Employee Handbook Update City Clerk/Administrative Services Coordinator Beise presented the report outlining the proposed handbook updates were for legal compliance and procedural updates. City Clerk/Administrative Services Coordinator Beise noted that staff anticipates a policy discussion in the future based on Council direction. MOTION: made by Keefe, seconded by LaFave to adopt the updated Employee Handbook effective January 1, 2017. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) c. Predatory Offender Ordinance Director of Public Safety Gottschalk presented the report outlining the differences in types of predatory offenders, notification requirements for predatory offenders and that other communities are restricting residency of predatory offenders. Mayor Guenthner opened the public hearing. Council discussed rental ordinances. Dee Sicora, 6410 Elm Street, addressed the Council on home rentals and licensed daycare. Brian Dejewski, 7600 Maple Hill Road B38, addressed the Council on the notification process. MOTION: made by LaFave, seconded by Thomas to close the public hearing. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) Council discussed the rational of adopting the ordinance. Director of Public Safety Gottschalk noted that the procedures are different depending on the status of the predatory offender and the daycare procedures. MOTION: made by Thomas, seconded by Keefe to adopt Ordinance 2016 -341 Regulating Predatory Offender Residency and Conduct. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4 :0) MOTION: made by Keefe, seconded by LaFave to adopt Ordinance 2016 -342 Summary Ordinance of Ordinance 2016 -341. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 13. Closed Session Mayor Guenthner stated: "Under the authority of Minn. Stat. § 13D.05 subd. 1(d), 3(a) the City is permitted to close a meeting to evaluate the performance of an individual who is subject to its authority." The city council is going into closed session to evaluate the performance of the City Administrator Mayor Guenthner recessed the regular meeting at 8:18 pm. Mayor Guenther reconvened the regular meeting at 8:36 pm. Mayor Guenthner is "In the closed session the city council evaluated the performance of the City Administrator. The city council found the City Administrator's performance to be very good." 14.2016 Council Schedule City Administrator Martens reviewed the upcoming Council schedule, noting that prior to the meeting on December 19th social will be held of outgoing Councilmembers. 15. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 16. Adjournment MOTION: made by LaFave, seconded by Keefe to adjourn. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4 :0) Meeting adjourned at 8:38pm. rf ,/ Jessica Beise — City Clerk/Administrative Services Coordinator