HomeMy WebLinkAbout2016-11-21 Council Minutes3
CITY OF CORCORAN
City Council Meeting Minutes
November 21, 2016 - 7:00pm
The Corcoran City Council met on November 21, 2016 at City Hall in Corcoran, Minnesota.
Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor
Thomas.
Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety
Gottschalk, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order/ Roll Call
Mayor Guenthner called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
Mayor Guenthner noted Planning Commissioner Schultz and Parks and Trails Commissioner
Robran were in attendance.
MOTION: made by Hank, seconded by Thomas to approve the agenda as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
4. Open Forum
Jackie Hoglund, 19220 Hackamore Road, addressed the Council related to issues related to
Lennar. Specifically Ms. Hoglund addressed communications with Lennar, ordinances and
regulations, buffers related to new development, suggestions for neighbor comment opportunity,
and ghost platting.
Greg Hoglund, 19220 Hackamore Road, addressed on the Council related to issues related to
Lennar. Specifically Mr. Hoglund addressed the Council related to Lennar communication and
suggestions for communication with neighbors. Mr. Hoglund presented documents to be included in
the public agenda packet.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of the November 10, 2016 Council Meeting
b. Draft Minutes of the November 15, 2016 Council Meeting
c. Renumbering Resolution Order Abatement of Nuisances and Authorizing Abatement by the
City on the property at 20575 County Road 10
d. Bergen KDV Engagement Letter
Councilor LaFave asked that Item 6d. be considered separately.
MOTION: made by Thomas, seconded by Keefe to approve the consent agenda consisting of Items
6a., 6b., and 6c.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Councilor LaFave inquired about the services provided by the engagement letter. City Administrator
Martens noted that the services provided are annual audit assistance that helps prepare for the
audit.
MOTION: made by LaFave, seconded by Thomas to approve Item 6d.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
7. Claims as Presented
8.
9.
a. Escrow Claims (Fund #500)
MOTION: made by Keefe, seconded by Hank to approve all other claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
b. All Other Financial Claims
MOTION: made by LaFave, seconded by Thomas to approve all other claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Staff Reports/ Memos/Commissions
a. Planning Project Update; report received.
b. Code Compliance Report; report received.
c. Commissioner Representatives; report received.
d. Capital Improvement Plan Update; report received.
Planning Business
a. Ordinance Amendment for Single Family Design Standards (City File 16-024)
City Planner Lindahl presented the report noting that the planning commission discussed elevations
fronting a street or a park. Council discussed other surrounding communities' requirements,
frontages, siding materials, the placement of a garages, cost implications, and exemption for brick
or stone materials.
MOTION: made by Keefe, seconded by Thomas to adopt Option 2 of Ordinance 2016-338
Amending the Text of Section 1040.040 Subd. 8 of Chapter 10 of the City Code.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Keefe, seconded by LaFave to adopt Resolution 2016-87 Approving the
Findings of Fact for the Ordinance Amending the Text of Section 1040.040 Subd. 8 of Chapter 10 of
the City Code.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by LaFave, seconded by Hank to adopt Ordinance 2016-339 a Summary
Ordinance of Ordinance 2016-338.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
b. Preliminary Plat and Preliminary PUD Development Plan for "Schwalbe" Subdivision as a
Proposed Future Ravinia Phase (PID 36-119-23-14-0001) (City File 18-026)
City Planner Lindahl presented the report noting the trail easement, reduced setbacks on County
Road 101, adding additional shrubs screening, revised plan with a temporary cul de sac, and tree
preservation plan. Council discussed the density, buffer to adjoining property, and the sanitary
sewer connection.
MOTION: made by Thomas, seconded by Keefe to adopt Ordinance 2016-340 Amending Title Ten
of the City Code to Classify Certain Land Located at 6638 County Road 101.
Mayor Guenthner noted the PUD provides flexibility for unique situations and this particular
rezoning is well suited for this location.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-88 Approving the
Findings of Fact for the Rezoning of the "Schwalbe" Property at 6635 County Road 101.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by Keefe to adopt Resolution 2016-89 Approving the
Preliminary Planned Unit Development (PUD) Plan for Lennar Corporation on the "Schwalbe"
Property at 6635 County Road 101.
Council discussed the parks and trails recommendation, the planning commission recommendation,
buffers to neighboring properties, and creating a process to meet with neighbors.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by LaFave, seconded by Keefe to adopt Resolution 2016-90 Approving the
Preliminary Plat for "Schwalbe" for the Lennar Corporation on the 6-Acre Schwalbe Property at
6635 County Road 101.
Council discussed the number of lots. Staff noted that the final plat might be reduced depending on
the temporary cul de sac.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
c. PUD Sketch Pl.an from James and Denise Nichols on Property at 6315 County Road 101
(PI D — 36-119-23-11-0012) (City File 16-031)
City Planner Lindahl presented the report noting requested flexibility, ghost platting, and revised
plan with a secondary stub street. Council discussed the lot size and density, staging, affordability
and the housing market, street configuration, and creating a neighborhood meeting process.
d. Updated Development Rights Map
City Planner Lindahl presented the report noting plats have been reviewed since 2006, the map has
been updated, and process to make corrections. Council discussed the error correction process.
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. Fire Services Study
Director of Public Safety Gottschalk presented the report noting the timing and the need for
planning for fire services including infrastructure. Council discussed evaluating services and
locations for future structures, costs of the study, the funding mechanism, and working with other
departments if they choose to invest in the community. Per consensus, staff was directed to move
forward with a draft Request for Proposal for a Comprehensive Fire Service Study.
b. Dynaforms Module for LETG
Lieutenant Burns presented the report noting that the program would create efficiencies. Council
discussed the current process.
MOTION: made by Thomas, seconded by Keefe to approve the purchase of the Dynaforms module
for LETG.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
c. Conditional Offer — Accountant
City Administrator Martens presented the report outlining the process and that staff has narrowed
the search.
MOTION: made by Thomas, second by Keefe to authorize the City Administrator and Mayor to
make an offer to the preferred candidate.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
12. Unscheduled Items
No unscheduled items were presented.
13. 2016 Council Schedule
City Administrator Martens reviewed the upcoming schedule. Mayor Guenthner reminded
Councilmembers to turn in evaluation forms to City Clerk /Administrative Services Coordinator Beise
by November 28t ". Mayor Guenthner invited residents to provide feedback on the City
Administrators performance to Councilmembers.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
15. Adjournment
MOTION: made by LaFave, seconded by Keefe to adjourn.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Meeting adjourned at 8:51 pm.
essica Beise —City Clerk/Administrative Services Coordinator