The URL can be used to link to this page

Home My WebLink About2016-10-27 Council MinutesCITY OF CORCORAN City Council Meeting Minutes October 27, 2016 - 7:00pm The Corcoran City Council met on October 27, 2016 at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner thanked Parks and Trails Commission Chair Anderson and Planning Commissioner Theis for their attendance. City Administrator Martens noted that due to the election equipment in the conference room that the closed session would be held in the City Administrators off ice. MOTION: made by Keefe, seconded by Hank to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5 :0) 4. Open Forum Dick Theis, 20575 County Road 10, addressed the Council on the nuisance abatement item on the agenda. Specifically Mr. Theis addressed the previous conveyance, interest in purchasing the City own land and abatement process. Greg Hoglund, 19220 Hackamore Road, addressed on the Council on the Ravinia Park Proposal item on the agenda and Lennar. Specifically Mr. Hoglund address the public participation, issues related to Lennar as a neighbor including trees and water issues, and communication concerns. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of the October 13, 2016 Work Session b. Draft Minutes of the October 13, 2016 Council Meeting c. Resignation — Jeanie Heinecke, Deputy Clerk Mayor Guenthner noted corrections to Item 6b. MOTION: made by Thomas, seconded by LaFave to approve the consent agenda consisting of Items 6a. and 6c. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Mayor Guenthner noted two vote corrections page 3 and clerical corrections noted by Councilor Thomas. MOTION: made by Thomas, seconded by Keefe to approve Item 6b as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Keefe to approve escrow as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Hank to approve all other claims as presented. Councilor LaFave inquired about the Request for Proposal (RFP) process for vendors. City Administrator Martens noted staff typically reviews service providers every three to five years depending on needs. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. c. Commissioner Representatives; report received. d. FEMA Floodplain Update; report received. 9. Planning Business No planning business was presented. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Nuisance Abatement — 20575 County Road 10 City Administrator Martens presented the report outlining the code enforcement steps taken. MOTION: made by LaFave, seconded by Thomas to adopt Resolution 2016-84 Ordering Abatement of Nuisance and Authorizing Abatement by the City on the Property at 20575 County Road 10. Council discussed the timeline of abatement and the separate issues of the abatement and the conveyance of the property. Mr. Theis addressed the Council on the ownership of the land and items currently present. MOTION: made by Thomas to amend the Resolution stating in item one in the therefore resolved section that the owners shall abate all of the nuisances on City Property (PID 23-119-23-23-0011) outlined in the February 19, 2016 order and the April 23, 2016 Property Compliance Agreement, by November 15, 2016. (Motion failed, lack of second) Council discussed an alternative date. MOTION: made by Keefe, seconded by Hank to amend the Resolution stating in item one in the therefore resolved section that the owners shall abate all of the nuisances on City Property (PID 23- 119 -23 -23 -0011) outlined in the February 19, 2016 order and the April 23, 2016 Property Compliance Agreement, by November 30, 2016. Council discussed Voting Aye on the Amendment: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Voting Aye on the original motion: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Electronic Check Signing City Clerk/Administrative Services Coordinator Beise presented the report noting that the process would save the Mayor and staff time in signing, our financial software has the capability and the process would be similar with checks being printed and mailed following the Council meeting. Mayor Guenthner noted this item was initiated by himself and explained the historical reasons for in person signing. Council discussed the number of checks signed. City Administrator Martens noted the internal controls for approving claims including accountant review, Department Head review and City Administrator review. MOTION: made by Keefe, seconded by LaFave to implement electronic check signing. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Hennepin County Youth Baseball and Softball Grant City Administrator Martens presented the report noting that staff is recommending a $10,000 match that would be funded by donations from community groups or park dedication funds if donations were not available. Council discussed whether to add the park's four drinking fountains into the application, drinking fountain locations, and sewer connections at the park. MOTION: made by Thomas, second by Keefe to authorize staff to apply to the Hennepin County Youth Baseball and Softball program for funds to make improvements to Meister Field with a $107000 City match. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Neighborhood Park Design Proposals - Ravinia City Administrator Martens presented the report noting that the City is planning for grading of the park in Ravinia as the Development Agreement stipulates that Lennar completes grading and landscaping for the park. Council asked about the Parks and Trails recommendation. Parks and Trails Commission Chair Anderson noted that the Wenck proposal aligned with the Parks and Trails priorities. MOTION: made by Thomas, second by Keefe to approve the Wenck Associates concept plan proposal and proceed with phase one. Council asked about the public input process. City Administrator Martens noted that the Parks and Trails Commission would be working on the planning overall, design such as trees, storm water conveyance and natural landscapes and the residents would be involved in parts of the design process. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 12. Closed Session a. Consider an Offer for the Purchase of Real Estate — Easement Acquisition for Downtown Utility and Street Improvement Project Mayor Guenthner stated: "The City Council is going into closed session to consider an offer for the purchase of real estate" "Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter-offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following properties are the subject of the closed meeting: 20000 County Road 10." Councilor Thomas noted he would recues himself and not attend the closed session. Mayor Guenthner recessed the regular meeting at 7:57pm. Mayor Guenthner reconvened the regular meeting at 8:05pm. Mayor Guenthner stated: "In the closed session the city council discussed an offer for the purchase of real estate; no formal action was taken." 13. 2016 Council Schedule Mayor Guenthner noted the upcoming schedule including the meeting on November 15th for canvassing election results. City Clerk/Administrative Services Coordinator Beise noted due to the timing of the election the canvassing required a special meeting, at 6:45pm on November 15 th . Mayor Guenthner noted the two upcoming Monday meetings due to holidays. Councilmember Keefe noted he was unable to attend the December 1st Planning Commission meeting and Councilor Thomas and Mayor Guenthner noted that they would be able to attend. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by LaFave, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 8:08pm. ssica Beise —City Clerk/Administrative Services Coordinator