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HomeMy WebLinkAbout2016-10-13 Council Minutes - Part 1CITY OF CORCORAN City Council Meeting Minutes October 13, 2016 ® 7:00prn The Corcoran City Council met on October 13, 2016 at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gottschalk, City Planner Lindahl, Public Works Superintendent Meister, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner thanked Planning Commissioner Schultz and Parks and Trails Commissioner Meister for their attendance. City Administrator Martens noted an addition of one claim. MOTION: made by Hank, seconded by Thomas to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Dorothy Theis, 9530 Cain Road, addressed the Council on the location of the proposed sign donated by the Jaycees and the sign variance for Mobile Hope. Ms. Theis asked if the Council had considered a location of the sign at County Road 10 and County Road 116. Ms. Theis had concerns about the length of the sign variance process and the policy to not move forward with a variance. Kevin Campbell, Rockford School Board Candidate, introduced himself as a candidate for the Rockford School Board Jessica Johnson, Rockford School Board Candidate, introduced herself as a candidate for the Rockford School Board. Greg Hoglund, 19220 Hackamore Road, addressed on the Council related to a lack of opportunity for public comment and the open forum process related to materials to be shown by the public. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of the September 22, 2016 Council Meeting b. General Election Judge Appointments c. Fee Schedule Amendment — Minor Subdivision Application d. 2016 Wage Scale Adjustment — Rink Attendant Mayor Guenthner asked that Item 6c. be considered separately. MOTION: made by LaFave, seconded by Thomas to approve the consent agenda consisting of Items 6a., 6b., and 6d. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) City Clerk/Administrative Services Coordinator Beise noted that there was a printer error and the changes to the fee schedule for minor subdivision is $100 fee and $1000 escrow. MOTION: made by Keefe, seconded by LaFave to approve Item 6c. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Hank to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Keefe to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Financial Performance Report Mayor Guenthner asked the source of the deferred assessment. City Administrator Martens noted it was from 19410 Hackamore Road which is now being developed as part of Ravinia. b. Commission Representatives; report received. 9. Public Hearing a. Certifying Delinquent Fees to Hennepin County City Administrator Martens noted that payment was received on the only delinquent recovery fee and it was not necessary to approve Resolution 2016-83. Mayor Guenthner opened the public hearing. No persons were present to speak. MOTION: made by Hank, seconded by LaFave to close the public hearing. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-81 Certifying Delinquent Recycling Fees to the Hennepin County. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-82 Certifying Delinquent Dust Control Fees to the Hennepin County. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 10. Planning Business a. Park Place Storage Final Plat City Planner Lindahl presented the report outlining the plat and noting that park dedication for commercial properties is received at the time of building permit. Council discussed the process of the plat and watershed commission process related to the project. Corcoran Elm Creek Watershed Commission Representative John Bottema noted that the Watershed had approved the plans contingent on proof of wetland credits. MOTION: made by Thomas, seconded by Hank adopt Resolution 2016-84 Approving Final Plat for Park Place Storage. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Maple Hill Estates Sign Variance (City File 16-016) City Planner Lindahl presented the report outlining the approval of three variance at the September 22 meeting and one was denied. City Planner Lindahl noted that finding of fact were not presented at the September 22 and Council members voting to deny one of the variances were to provide findings of fact to City Administrator Martens. City Planner Lindahl noted that one finding of fact was given and a new resolution is presented for approval. City Planner Lindahl noted per the City Attorney because no findings of fact were presented at the September 22 meeting to deny the variance no action was taken and staff has presented in the packet a redlined version of the resolution noting the denial of one of the four resolutions. MOTION: made by LaFave, seconded by Hank to adopt Resolution 2016-70 Approving Variances for Maple Hill Estates. MOTION: made by Thomas, seconded Guenthner by to amend Resolution 2016-70 to reject the proposed changes. Council discussed the use of a variance or ordinance to address the use of dynamic signs. Voting Aye on Amendment: Guenthner and Thomas Nay: Hank, Keefe, and LaFave (Motion failed 2:3) Voting Aye on the original motion: Hank, Keefe, and LaFave Nay: Guenthner and Thomas (Motion carried 3:2) c. Sign Ordinance Amendment City Administrator Martens noted Councilor Keefe requested a sign ordinance amendment to address the use of dynamic signs on properties zone Mobile Home Park. Council discussed the use of an ordiance. City Planner Lindahl noted the approximate cost would be $1,500. MOTION: made by Keefe, seconded by Thomas to direct staff to initiate a sign ordinance amendment. Council discussed the use of funds for an ordinance change and the specifications proposed in the ordiance amendment. Voting Aye: Guenthner, Keefe, and Thomas Nay: Hank and LaFave (Motion carried 3:2) 11. Unfinished Business a. 2017 Budget City Administrator Martens presented the report, outlining that five items were brought forward for further review. Mayor Guenthner called for motions to eliminate various line items from the 2017 budget. MOTION: made by Hank, seconded by LaFave to eliminate the Public Works Director/Engineer position from the 2017 budget. Councilors discussed the need for the position and the benefits of the position. City Administrator Martens noted the proposed duties of the position. Council discussed the position. City Administrator Martens noted the timeline for hiring and that the 2017 Council would be asked approve the recruitment of the position. Voting Aye: Hank Nay: Guenthner, Keefe, LaFave, and Guenthner (Motion failed 1:4) MOTION: made by LaFave, seconded by Hank to eliminate the Public Works Maintenance Worker position from the 2017 budget. City Administrator Martens noted that there is a formula for calculating hours from the water/sewer utility. Council discussed the position and funding through the water/sewer utility. Public Works Superintendent Meister noted the variety of tasks that the Public Works Department handles. Council discussed the need for the position. Voting Aye: LaFave Nay: Guenthner, Hank, Keefe, and LaFave (Motion failed 1:4) Council discussed the asphalt maintenance budget as well as how to allocate building permit revenue. 12. New Business a. 2017 Employee Benefits City Administrator Martens presented the report noting that the City reviewed benefits options and costs have changed. Council discussed the FSA contribution and short-term disability. City Administrator Martens noted the change to the structure of the City contribution. City Clerk/Administrative Services Coordinator Beise noted that short-term disability will change change for non-union employees in 2017 as part of a handbook update. Council discussed Paid Time Off and making changes to the program. Mayor Guenthner thanked City Administrator Martens and City Clerk/Administrative Services Coordinator Beise for their work on the update. Staff noted there would be an employee handbook update for review before the end of the year. MOTION: made by Thomas, seconded by LaFave to approve the 2017 benefits summary as presented and authorize staff to complete the necessary documents for implementation. Voting Aye: Guenthner, Keefe, LaFave, and Thomas Nay: Hank (Motion carried 4:1) b. 2017 Employee Benefits — Training Resource Solutions Joint Powers Agreement Council asked about the term of the agreement. City Clerk /Administrative Services Coordinator Beise noted we are not locked in long term and was able to confirm that the City is able to compare rates and move to the small group market as needed. MOTION: made by Keefe, seconded by LaFave to approve the Training Resource Solution Joint Powers Agreement. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5 :0) c. Public Participation at Meetings Mayor Guenthner noted the historical background on the participation process. Council discussed participation, the use of technology, and commission member attendance. Per consensus, the Council made no changes to the participation language and approved the proposed changes to the open forum language. d. Recruitment Process — Accountant City Administrator Martens presented the report, noting the change in title to cast a broader net and provided information on the hiring timeline. MOTION: made by Keefe, seconded by Hank to approve the modification of job description and proceed with the recruitment process. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 13. 2016 Council Schedule City Administrator Martens reviewed the upcoming Council schedule. Council discussed the November work session topic. Per consensus, Council cancelled the November work session. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by LaFave, seconded by Thomas to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:10pm. Jessica Beise — City Clerk/Administrative Services Coordinator