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HomeMy WebLinkAbout2016-12-19 Council Agenda Packet CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Corcoran City Council Agenda December 19, 2016 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of December 8, 2016 Council Meeting* b. Resolution 2016-91 – Accepting a Donation from the Northwest Area Jaycees* c. Job Description Updates – Lieutenant and City Clerk-Administrative Services Coordinator* d. Resolution 2016-102 – Recognizing the Corcoran Police Department Shop with a Cop Program* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Planning Project Report* c. Code Compliance Report* d. Alcohol and Tobacco Compliance Checks* e. 2016 Year in Review* 9. Planning Business a. Ordinance Amendment for Dynamic Signs in MP District (City File 16-029)* b. Lennar Ravinia 7th Addition PUD Amendment (City File 16-030)* c. IUP for Solar at 23710 Highway 55 (City File 16-032)* d. Lot Consolidation of 8909 Trail Haven Road and 8920 Foxline Drive (City File 16-034) 10. Unfinished Business 11. New Business a. Consideration of Fee Reduction – Tim Laurent, Motor Café* b. 2017 Labor Agreement – Police Officers* c. 2017 Fee Schedule* d. 2017 Full-time, Part-time, and Seasonal Wage Schedule* e. 2017 General Fund Budget and Property Tax Levy* f. Job Description Updates – Public Works Superintendent, Director of Public Safety, and City Administrator* g. 2017 Water and Sanitary Sewer Budgets* h. Resolution 2016-100 Honoring Outgoing Councilmember Pat Hank* i. Resolution 2016-101 Honoring Outgoing Mayor Ken Guenthner* 12. 2017 Council Schedule* *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. 13. Council Liaison Calendar Planning Commission 1/5/17 2/2/17 3/2/17 4/6/17 5/4/17 Thomas Bottema Dejewski LaFave Keefe Parks and Trails Commission 1/17/17 2/21/17 3/21/17 4/18/17 5/16/17 Bottema Dejewski LaFave Keefe Thomas 14. Adjournment CITY OF CORCORAN City Council Meeting Minutes December 8, 2016 - 7:00pm The Corcoran City Council met on December 8, 2016 at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Councilor Hank was excused. Also present were City Administrator Martens, Director of Public Safety Gottschalk, Lieutenant Burns, and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval Mayor Guenthner recognized Parks and Trails Commissioner Nybo and Planning Commissioner Wu for their attendance. City Administrator Martens noted an addition of Item 11a. Update on the Accountant Recruitment to the agenda and that there was an additional claim for life insurance. MOTION: made by LaFave, seconded by Keefe to approve the agenda as amended. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 4.Open Forum No persons spoke at Open Forum. 5.Presentations No presentations were heard. 6.Consent Agenda a.Draft Minutes of the November 21, 2016 Council Meeting b.Easement Purchase Agreement – 20000 County Road 10 MOTION: made by Keefe, seconded by Thomas to approve the consent agenda as presented. . Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by LaFave to approve the escrow claims as presented. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Thomas to approve all other claims as presented. City Administrator Martens noted the additional claim for basic and supplemental life insurance. Council discussed life insurance and taxable impact. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 8.Staff Reports / Memos/Commissions a.Commission Representatives; report received. b.Performance Report City Administrator Martens presented the report noting a projected surplus due to higher than anticipated revenues and lower than anticipated expenses as well as the process for allocation of the funds. Council discussed the timeline for allocation of funds. 6a. 9. Budget Meeting a. Truth in Taxation Hearing Mayor Guenthner opened the public hearing. City Administrator Martens presented the report outlining the budget process, the proposed budget and levy amounts and the impacts on property owners. Randy Newton, 21005 Sunny Hill Lane, addressed the Council on his particular tax increase and how the City is making that investment. Jon Bottema 10500 Trail Haven, addressed the council and asked the Council about an explanation of the tax rate. MOTION: made by LaFave, seconded by Thomas to close the public hearing. Voting Aye: Guenthner, Keefe, LaFave, and Thomas. (Motion carried 4:0) Council discussed investing wisely, fleet maintenance planning, infrastructure planning, and effect of valuation changes. Randy Newton, 21005 Sunny Hill Lane, inquired about debt. Council discussed the City’s financial management plan and debt. City Administrator Martens noted that tax rate is tax capacity divided by levy. Council discussed tax rate, tax capacity, and Councilor’s perspectives on the City’s budgeting philosophy. MOTION: made by LaFave, second by Keefe to Amend the Agenda to allow for Open Forum at this time. Voting Aye: Guenthner, Keefe, LaFave, and Thomas. (Motion carried 4:0) Tim Laurent, 23030 Highway 55, addressed the Council on his property. Specifically Mr. Laurent discussed the fire at the property, plans to rebuild, and concerns with the current process. 10. Planning Business No planning business was heard. 11. Unfinished Business a. Accountant Update City Administrator Martens noted that the preferred candidate declined the offer and the City will be reposting the position and seeking temporary accounting assistance. Council discussed the cost, timeline and reposting process. City Clerk/Administrative Services Coordinator Beise noted that staff would complete a more targeted approach, seeking applicants from trade organizations, schools, and reaching out personally to candidates in the field. City Administrator Martens noted the importance of getting the right person in the organization. MOTION: made by Thomas, seconded by Keefe to authorize City Administrator Martens to enter into contracts for accountant services until an accountant can be hired. 12. New Business a. 2017 Water and Sanitary Sewer Budget City Administrator Martens presented the report outlining the water and sewer budget estimates noting that the water and sewer funds have been projected to have a net loss until the system gains more users. b. Employee Handbook Update City Clerk/Administrative Services Coordinator Beise presented the report outlining the proposed handbook updates were for legal compliance and procedural updates. City Clerk/Administrative Services Coordinator Beise noted that staff anticipates a policy discussion in the future based on Council direction. MOTION: made by Keefe, seconded by LaFave to adopt the updated Employee Handbook effective January 1, 2017. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) c. Predatory Offender Ordinance Director of Public Safety Gottschalk presented the report outlining the differences in types of predatory offenders, notification requirements for predatory offenders and that other communities are restricting residency of predatory offenders. Mayor Guenthner opened the public hearing. Council discussed rental ordinances. Dee Sicora, 6410 Elm Street, addressed the Council on home rentals and licensed daycare. Brian Dejewski, 7600 Maple Hill Road B38, addressed the Council on the notification process. MOTION: made by LaFave, seconded by Thomas to close the public hearing. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) Council discussed the rational of adopting the ordinance. Director of Public Safety Gottschalk noted that the procedures are different depending on the status of the predatory offender and the daycare procedures. MOTION: made by Thomas, seconded by Keefe to adopt Ordinance 2016-341 Regulating Predatory Offender Residency and Conduct. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) MOTION: made by Keefe, seconded by LaFave to adopt Ordinance 2016-342 Summary Ordinance of Ordinance 2016-341. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) 13. Closed Session Mayor Guenthner stated: “Under the authority of Minn. Stat. § 13D.05 subd. 1(d), 3(a) the City is permitted to close a meeting to evaluate the performance of an individual who is subject to its authority.“ The city council is going into closed session to evaluate the performance of the City Administrator Mayor Guenthner recessed the regular meeting at 8:18 pm. Mayor Guenther reconvened the regular meeting at 8:36 pm. 
 Mayor Guenthner is “In the closed session the city council evaluated the performance of the City Administrator. The city council found the City Administrator’s performance to be very good.” 
 14. 2016 Council Schedule City Administrator Martens reviewed the upcoming Council schedule, noting that prior to the meeting on December 19th social will be held of outgoing Councilmembers. 15. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 16. Adjournment MOTION: made by LaFave, seconded by Keefe to adjourn. Voting Aye: Guenthner, Keefe, LaFave, and Thomas (Motion carried 4:0) Meeting adjourned at 8:38pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-91 Motion By: Seconded By: A RESOLUTION ACCEPTING THE NORTHWEST AREA JAYCEES DONATION WHEREAS, the City of Corcoran supports the efforts of the Northwest Area Jaycees; and WHEREAS, the Northwest Area Jaycees made a financial donation to the City of Corcoran in the amount of $3,500; WHEREAS, The City Council finds that it is appropriate to accept the donation as offered for the City’s assistance at Country Daze. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Northwest Area Jaycees and graciously accepts the donation. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December, 2016. ________________________________ Ken Guenthner – Mayor ATTEST: ___________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City Seal Item 6b. STAFF REPORT Agenda Item 6c. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: Job Description Updates – Lieutenant and City Clerk/Administrative Services Coordinator Action Required: Approval Summary: As a part of regular house keeping it is important to update job descriptions for employees on a regular basis. Attached to this report are two updated job descriptions: • Lieutenant o This position retains all of the requirements of a Police Officer; the job description was updated to match the recently updated Police Officer job description • City Clerk/Administrative Services Coordinator o Inclusion of human resource functions the position is performing o Reflects organizational change from “Deputy Clerk” to “Accountant” o Inclusion of requirements of responding to the Minnesota Government Data Practices Act o Inclusion of a section on implementing the City’s communication strategies Financial/Budget: The updated job descriptions have been rated and continue in existing pay grade. There is no impact to the budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Council Action: Approve job description updates to the Lieutenant and City Clerk/Administrative Services Coordinator positions. Attachments: 1. Job Description – Lieutenant 2. Job Description – City Clerk/Administrative Services Coordinator POLICE LIEUTENANT ©City of Corcoran 2016 1 Job Summary: The Lieutenant is responsible for the maintenance of order, enforcement of the laws, and the protection of life and property; assists in the investigation of criminal offenses, accidents or other police related problems. Scope of Impact: This is a designated supervisory position responsible for advanced levels of investigative and technical law enforcement work, as well as serving as an assistant to the Director of Public Safety and City Administrator. At times work is performed while other management is not on duty. Essential Duties and Responsibilities: • Provides leadership to department officers and support staff. o Directs and leads subordinates in enforcing laws and ordinances; o Assumes command of the department in absence of the Director; o Effectively utilizes available resources by assigning personnel and monitoring their work to ensure proper performance of police functions; assigns work activities and projects; monitors work flow; coordinates work schedules for officers and part-time officers in order to ensure coverage; o Participates in employee development and any discipline process; assists the Director with performance reviews; reviews and evaluates work products, methods and procedures; o Coordinates equipment and technology maintenance and purchases; assists with estimates and bids; o Interprets policies and procedures for application; o Meets with staff to identify and resolve problems; o Assigns and evaluates specialty duties; o Coordinates and supervises field training; o Participates in department budget development; o Researches, develops, and manages department grant applications; o Maintains and participates in the development of department policies; o Assists in the planning, training, and implementation of the City’s Emergency Operations Plan; o Works closely with police support staff to provide guidance, training and any other assistance that may assist them in the performance of their duties. • Engages community members in identifying and resolving neighborhood problems through community oriented governance techniques. City of Corcoran Department: Police Reports To: Director of Public Safety Points: 403 Grade: 15 FLSA: Exempt Bargaining Unit: None Revision Date: November, 2016 POLICE LIEUTENANT ©City of Corcoran 2016 2 o Actively builds and maintains positive relationships throughout the community; o Analyzes crime trends; o Utilizes inclusive problem solving strategies; o Facilitates communication with all areas of local government to address residents’ quality of life concerns; o Firmly, tactfully, and courteously handles situations with respect for the rights of others; o Consults with local businesses and individuals to provide best practices for crime reduction and crime prevention through environmental design; o Participates in crime prevention, community policing, and neighborhood watch activities; o Manages and participates in public education programs as assigned. • Patrols City streets, parks, commercial, and residential areas to preserve peace and enforce the law through traffic control and the prevention, detection, and investigation of criminal conduct. o Works rotating shifts; o Works within constitutional, statutory, case law, and policy boundaries; o Maintains appropriate licenses and certifications such as Minnesota P.O.S.T. Board, Minnesota Driver’s License, medical certifications, etc. as necessary to perform the duties of the position; o Determines whether probable cause exists for stopping drivers or entering and/or searching property; o Responds to emergency radio calls and investigates accidents, robberies, civil disturbances, domestic disputes, fights, drunkenness, missing children, prowlers, alarms, abuse of drugs, etc., and takes appropriate law enforcement action; o Requests checks on car registrations, warrants, firearms, and issues tickets, citation or tags for illegal violations; o Takes written and oral statements from victims and witnesses; o Apprehends, transports, and temporarily holds violent and non-violent prisoners and suspects; o Interrogates suspects and takes sworn statements, formal confessions or depositions; o Preserves and collects evidence as needed; o Provides life-saving first aid measures; o Testifies at court trials, hearings or grand juries; o Develops, composes, and presents detailed written investigative reports to the appropriate authorities; o Faces dire situations and is prepared to use deadly force when justified; o Accurately fires and maintains departmental handgun and rifle as needed; o Prepares for and responds to severe weather incidents; o Maintains roadway safety by assisting stranded motorists, removing hazards, and notifying responsible authorities of repair needs; o Monitors crime areas, makes business checks or vacation checks of private dwellings; o Effectively and professionally communicates with members of the public and City staff; o Expertly operates a variety of motor vehicles; o Cleans, maintains, and fuels department vehicles; o Appropriately utilizes a variety of electronic communication devices including portable radios, computers, and cellular telephones; o Manages public safety functions at community events; o Exercises sound judgment; o Conducts field training; POLICE LIEUTENANT ©City of Corcoran 2016 3 o Completes departmental operation and maintenance duties as assigned. • Responds to inquiries from the public on the phone or in person such as complaints, law interpretation, or referrals to the proper agency. o Provides literature and resources to the public as requested; o When unable to directly resolve the issue, facilitates an appropriate answer or direction; o Recognizes opportunities to counsel, provide guidance and service to the public as a means of developing community understanding and cooperation in matters related to public safety and law enforcement. Performs other duties and activities as apparent or assigned. Minimum Qualifications: The job requires a two-year associate’s degree and eight or more years of police officer experience, including one year as a law enforcement supervisor. The job requires the ability to be licensed under the MN P.O.S.T. selections standards. A valid driver’s license is required. Candidates must pass a background check and appropriate physical and mental screening. Candidates must maintain job related licenses, certifications, and memberships. Completion of the Minnesota Chiefs of Police Leadership Academy or CLEO and Command Academy, along with substantial coursework in Emergency Management is required. The incumbent must attend training and seminars as well as continuing education, such as completion of the Emergency Management Certification, Minnesota CLEO & Command Academy, and the Minnesota BCA Management Series. Desired Qualifications: Additional desired qualifications include First Responder or higher medical training; knowledge of police computer technology; bachelor’s degree in criminal justice or police science. Knowledge, Skills and Abilities Required for Successful Job Performance: • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand, and interpret complex and varied work-related materials; • Acceptable math skills including: the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; the ability to compute rate, ratio, and percent; the ability to measure distances; the ability to perform mathematical formulas involving decimals and fractions for alcohol testing and accident reconstruction; • Acceptable reasoning ability including: the ability to define problems, collect data, establish facts, and draw valid conclusions; the ability to interpret an extensive variety of technical instructions in mathematical diagram form and deal with several abstract and concrete variables; the ability to quickly process information and make decisions; • Ability to analyze and resolve problems where precedent may not always exist; must be able to use extremely good judgment quickly and utilize all knowledge of police policies and procedures, civil rights laws, State and Federal mandates, court decisions and all training received; • Strong interpersonal and communication skills in dealing with difficult situations and people; ability to work cooperatively with all city departments; POLICE LIEUTENANT ©City of Corcoran 2016 4 • Maintains skilled proficiency in the use of firearms; • Maintains skilled proficiency in emergency medical response; • Ability to quickly learn, understand, interpret and apply City ordinances, state statutes, and federal laws. • Knowledge of the legal process, chain of custody, methods of handling evidence and techniques for interrogation of witnesses and suspects; • Knowledge of the functions and responsibilities of City Departments; • Ability to de-escalate emotional responses or extreme behaviors; • Ability to perform in a professional and courteous manner when responding to requests from the public and other staff members; • Ability to maintain a positive attitude toward work, the public, and coworkers; • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • Ability to work effectively as a member of a team; • Ability to work independently and without direct supervision; • Ability to prioritize work requests; • Ability to work and to remain in control of a variety of stressful situations; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Consistent attendance during regularly scheduled work hours and outside regularly scheduled hours as needed. Physical and Mental Requirements: Physical effort varies from low to very high with intermittent and indeterminate periods of rest. The position requires the ability to perform rescue work, arrests, and emergency response where handling or dragging a person is required in all weather conditions. This position will require smelling, feeling, sitting, standing, twisting, turning, walking, repetitive movements, bending, crouching, kneeling, squatting, reaching overhead, grasping, lifting and carrying of heavy objects, pulling, sustained holding, climbing, foot chases, grappling, and manipulating objects requiring manual dexterity. The employee must be able to speak intelligibly, hear, and read. New hire candidates will not meet required hearing standards if an average hearing loss in the unaided ear is greater than 40 decibels (Db) at 500 Hz, 1000 Hz, 2000 Hz, and 3000 Hz. Specific vision abilities required by this position include close vision, color vision, distance vision, peripheral vision, and depth perception. New hire candidates will not meet minimum entrance vision standards if far visual acuity is less than 20/40 binocular, corrected with contact lenses or spectacles, or if far visual acuity is less than 20/100 binocular for wearers of contact lenses or spectacles, uncorrected. Report preparation and word processing will at times require extended use of a computer monitor and keyboard. Work interruptions are frequent. The position requires the ability to skillfully operate police emergency vehicles, police ATVs, radar, Mobile Digital Computer, digital recording equipment, emergency first aid equipment, extrication equipment, alco-sensors, computers and related software, and a variety of police duty weapons and restraints. POLICE LIEUTENANT ©City of Corcoran 2016 5 Working Conditions: Work is divided between field patrol and an office environment. Patrol work can involve extreme weather conditions. While performing the duties of this position employees may be exposed to extreme heat and cold, wet and/or humid conditions, moving mechanical parts, vibrations, high or precarious places, fumes, airborne particles, and toxic or caustic chemicals. Dealing with domestic disturbances and emergency response can present a significant danger of injury. Exposure to trauma and criminal activity can present very disagreeable conditions and will occur on an intermittent basis. Incumbent must be able to work extended hours on an emergency basis and work unusual hours if required, either by direction or necessity. As an exempt employee, the incumbent must be available outside of regularly scheduled hours unless previous arrangements have been made. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee:_____________________________________ Date:__________________________ CITY CLERK/ADMINISTRATIVE SERVICES COORDINATOR ©City of Corcoran 2016 1 Department: Administration Reports To: City Administrator Points: 316 Grade: 11 FLSA: Exempt Bargaining Unit: NA Revision Date: December, 2016 Job Summary: The City Clerk/Administrative Services Coordinator is responsible to coordinate and execute administrative duties of the City Clerk as required by State Statute, City Code, and operational needs of the organization. The City Clerk/Administrative Services Coordinator will provide administrative coordination and support in the areas of elections, finance, accounting, data practices, City Council operations, and other functions as assigned. Scope of Impact: The City Clerk/Administrative Services Coordinator is responsible for the operations of the administration department which includes supervision of the Accountant, Code Compliance Official, and Administrative Assistant. The position coordinates the functions of human resource management including recruitment and file management. Essential Duties and Responsibilities: • Performs statutory and City functions as City Clerk o Maintains files and appropriate documentation of bookkeeping and administrative functions, in order to satisfy legal requirements; o Performs duties delegated by the City Administrator including attendance at public meetings, legal notices, preparation of public meeting minutes, resolutions, ordinances, bid openings and other duties as assigned; o Attests the Mayor's signature on official documents wherever required and maintains responsibility for the City Seal; acts as notary providing certified copies of proceedings and records of the City upon request; o Attends meetings and seminars, in order to remain current with administrative duties and informs City Administrator/City Council of new developments; o Assists various departments with ordinance amendment requests (researches issue, prepares Council packet information, coordinates with City Attorney on the City’s behalf to draft the amendment). • Supervises the Administration Department o Coordinates and supervises the Accountant, Code Compliance Official, and Administrative Assistant and their activities; o Performs a variety of supervisory tasks including interviewing candidates, recommending person(s) to be hired, determines work assignments, scheduling, conducts performance appraisals and disciplinary matters. City of Corcoran CITY CLERK/ADMINISTRATIVE SERVICES COORDINATOR ©City of Corcoran 2016 2 • Oversees accounting activities of the City o Oversees the accounting function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City financial condition; o Prepares and manages the Administration Department budget; o Keeps the Administrator and City Council informed of all financial activities and concerns. • Serves as the human resource coordinator o Assists the City Administrator in personnel policy development, recruitment, and selection of employees; o Ensures compliance with all applicable local, State, and Federal laws affecting human resources. • Serves as Treasurer o Manages idle monies, in keeping with legally approved investment policies and practices, and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. • Provides City Council support o Coordinates preparation and distribution of agenda information for City Council meetings. Performs duties delegated by the City Administrator including attendance at public meetings, legal notices, preparation of public meeting minutes, resolutions, ordinances, bid openings and other duties as assigned. • Oversees data practices duties o Acts as the City’s Data Compliance Official and performs duties relating to records management, ensuring compliance with the State Records Retention Schedule and Minnesota Government Data Practices Act. • Coordinates elections o Oversees the function of public elections and all related processes; o Hires, trains, and supervises election judges and makes determinations on the proper staffing allocations to meet the City’s election needs. • Implements the City’s Communications strategies o Works with the City Administrator to compose and execute a communications strategy and guides the creation of City’s digital and non-digital communication; o Coordinates the City’s official Social Media efforts • Performs other duties and activities as assigned. CITY CLERK/ADMINISTRATIVE SERVICES COORDINATOR ©City of Corcoran 2016 3 Minimum Qualifications: Bachelor’s degree in business, accounting, public administration or closely related field; two years’ experience in a responsible accounting or administrative position; ability to receive certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Clerk within three years. Desired Qualifications: Two years of experience as a city clerk or deputy city clerk; two years of experience working for a municipal government, a Master’s degree in business, accounting, public administrator or closely related field, certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk, experience managing or assisting with the management of federal, state, and local elections, experience supervising full-time employees. Knowledge, Skills and Abilities Required for Successful Job Performance: • Customer service skills including demonstrated ability to build positive relationships with employees and managers; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Knowledge of public information laws, rules, and regulations applicable to City government; • Knowledge of and ability to operate accounting software and standard office software, including strong Excel skills sufficient to manipulate data, draft reports and maintain records; • Ability to analyze and resolve problems; • Ability to perform research, assemble information, and prepare reports and studies; • Ability to exercise initiative, discretion, and independence of judgment; • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period; • Ability to plan and perform duties with minimal supervision; • The ability to work independently and to prioritize work requests; ability to plan coordinate and prioritize workload to meet project deadlines; • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The City Clerk/Administrative Services Coordinator must be able to use judgment to respond to situations occurring during the absence of the Administrator. Working Conditions: Work is performed in a normal office environment. Attendance at evening meetings is required. Work may involve dealing with and calming individuals who are emotionally charged over an issue. CITY CLERK/ADMINISTRATIVE SERVICES COORDINATOR ©City of Corcoran 2016 4 Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ___________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ____________________________________________________ City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-102 Motion By: Seconded By: A RESOLUTION RECOGNIZING THE CORCORAN POLICE DEPARTMENT SHOP WITH A COP PROGRAM WHEREAS, the City of Corcoran supports the efforts of the Corcoran Police Department’s Shop with a Cop program; and WHEREAS, the second annual Shop with a Cop program gave four children an opportunity to buy gifts for themselves and their families; WHEREAS, the 2016 program was coordinated by Officers Steve Warren and Jesse Olson and supported by Director of Public Safety Matt Gottschalk, Lieutenant Ryan Burns, Officers Cody Vojacek, Joleen Pitts, Chad Dickie, Rockford Elementary School Principal Brenda Nyhus, and Hope Community Center Administrator Jill Dejewski. WHEREAS, the following donations were received by the City of Corcoran to be utilized in support of the Shop with a Cop Program; Organization Donation Westside Tire $100.00 Gift Card Ebert Construction Three $100.00 Gift Cards Corcoran Lions Club $200.00 Check Northwest Area Jaycees $200.00 Check Target $100.00 Gift Card NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges efforts of the Corcoran Police Department, and the generosity of the donors, and graciously accepts the financial donations as listed above. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December, 2016. ________________________________ Ken Guenthner – Mayor ATTEST: ___________________________________ City Seal Jessica Beise – City Clerk/Adm inistrative Services Coordinator Item 6d. STAFF REPORT Agenda Item 8a. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the December 19th Council meeting are as follows: • Planning Commission: Jennifer Russel • Parks and Trails Commission: Val Nybo Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE December 12, 2016 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1.Interim Use Permit for a Conditional Home Occupation License for an upholstery business (Designers Choice Upholstery) located at 20125 County Road 117 (PID 02-119-23-12-0005) (city file no. 16-013). The applicant is incomplete, but will be scheduled for a public hearing at the Planning Commission and City Council review when complete. Staff is following up with applicant to complete the application. 2.Industrial Lot Standards. Staff received a request from the property owner at 19905 75th Avenue to consider changes to the minimum lot size standards in the Industrial zoning districts. Staff prepared a summary of the issues for City Council consideration at the August 25th meeting. At the September 8th Council meeting, the Council directed the City Administrator to work with Maxfield Research and have them include their analysis in the Market Study that they will complete in November. 3.Sign Ordinance Amendment to allow Dynamic Signs in the MP District (city file 16-029). The City Council directed staff to amend the Zoning Ordinance to allow dynamic signs in the MP district. This text amendment would allow Maple Hill Estates and Mobile Hope to build the sign that the Council denied the variance for on October 13th. The Planning Commission recommended approval after the public hearing on December 1st and City Council is expected to take action on December 19th. 4.Lennar request for a PUD Amendment for Ravinia 7th Addition (city file 16-030). Lennar has submitted a request for a PUD amendment to allow a different mix of lot sizes in the 7th Addition than originally proposed. The Planning Commission recommended approval on December 1st and City Council is expected to take action on December 19th. 5.Interim Use Permit for a solar farm at 23710 State Highway 55. (PID 31-119-23-32-0001) (City File 16-032). The City recently amended the Zoning Ordinance to allow solar farms in certain districts. The landowners have requested approval for this site. The Planning Commission recommended approval after the public hearing on December 1st and City Council is expected to take action on December 19th. 6.Motor Café Conditional Use Permits and Site Plan at 23030 Highway 55 (PID 32-119-23-33-0009) (`City File 16-033). The applicant is requesting approval of a Site Plan and Conditional Use Permits for Auto Sales/Repair and to allow more than 20% metal siding. The existing business was a non- conforming use that burned on May 24, 2016. The non-conforming status was lost and the code requires the building to be restored in conformity with the regulations of this Ordinance. The item is tentatively scheduled for a public hearing at the January 5th Planning Commission and action at the January 26th City Council meeting. Agenda Item 8b. MEMORANDUM 2 7. Carlson Lot Consolidation at 8920 Foxline Drive and 8909 Trail Haven (PID 1611923140007 & 1611923140002) (City File 16-034). Carolyn Carlson has requested approval of a lot consolidation for two lots. This is the first lot consolidation since the City adopted the ordinance and will require City Council action on December 19th because additional right-of-way for Trail Haven is required. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him. We hope to be able to wrap this up in the near future. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. The next step would be for a developer to submit a final PUD plan and plat prior to expiration of the approvals on December 11, 2016. 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. 5. “Strehler Estates” Final Plat (PID 17-119-23-32-0004) (city file no. 16-001). The applicant submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to allow a private drive for property at 22900 Strehler Road. The City Council approved both items on October 8th. The final plat was approved by the City Council at the January 28th meeting. A stop work order was issued last week as the developer began construction of the private drive in advance of filing the plat. The applicant is working to address the conditions of approval and then will record the final plat at Hennepin County. 6. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance amendment allowing private drives in the Rural Residential district, subject to certain conditions. However, after adoption the City Council directed staff to revisit this issue and consider an ordinance amendment to eliminate the requirement that private drives off paved roads must be paved. The City Council approved the amendment on May 26th. The Council also identified additional issues that should be reviewed and discussed at a future date. 8. IUP for Commercial Kennel for Daniel Benjamin at 19520 Stieg Road (City File 16-020). Daniel Benjamin has submitted an application for an IUP for a commercial kennel. The kennel would be located on his property, would be owned and operated by him and would have employees. The Planning Commission recommended approval after the public hearing at the August 4th Planning Commission and the request was approved by the City Council on August 25th. The applicant is working to address the conditions of approval and will then apply for a building permit. MEMORANDUM 3 9. Park Place Storage request for Rezoning, Variance, Conditional Use Permit, Site Plan and Preliminary Plat (City file 16-002). The City Council reviewed a sketch plan last year for expansion of the existing mini-storage facility. The applicant has submitted the application, but is working to provide additional information for completeness. The Planning Commission reviewed this item at a public hearing on September 1st and voted to recommend approval. The City Council approved the request on September 22nd. 10. Development Rights Map Update (city file 16-023). Staff is requesting City Council approval to spend planning funds to update the development rights map. This is an administrative action, but due to the fact that the map has not been updated since 2006, the effort will involve more staff time than a typical map update. The City Council directed staff to make the update and the work has been completed. 11. Residential Design Standards (city file 16-024). The Zoning Ordinance provides design standards for all new single family homes. Recently, the City Council approved some changes to those standards for the Ravinia development and asked staff to consider changes to the section. The Planning Commission held a public hearing at the November 3rd meeting and the City Council approved Option 2 as recommended by the Planning Commission at their November 21st meeting. 12. Lennar Preliminary Plat, PUD Preliminary Development Plan and Rezoning for Schwalbe property (PID 36-119-23-14-0001) (city file 16-026). Lennar has submitted the application for approval. The Planning Commission held a public hearing at the November 3rd meeting and Council approved the request at their meeting on November 21st. 13. PUD Sketch Plan for Nichols Property at 6351 CR 101 (PID 36-119-23-44-0012) (city file 16-031). The landowners have submitted an application for PUD concept plan review. The City Council reviewed and provided comments at their November 21st meeting. STAFF REPORT / Code Compliance Agenda Item: 8c. Council Meeting: December 19, 2016 Prepared By: Mike Pritchard Topic: CODE COMPLIANCE REPORT – November 2016 Action Required: Information Only Code Enforcement Issues: Complaint 16-075 (11/30/2016): Road damaged from construction traffic at 91XX Shannon Lane. The City was notified that Shannon Lane was becoming impassable due to damage to the road from construction traffic during a new home build. The road was found to be in need of immediate repair. Public works scraped the tracked and damaged material off the roadway, hauled in 210 tons of material, and made the necessary repairs. The owner agreed to pay for the materials and is working with the contractor to avoid damage to the road and make repairs as needed. To prevent further damage, the road was posted for a 5 ton limit. The City has invoiced the property owner for the materials. Complaint 16-010 (4/1/2016): Home Occupation, Junk/Debris at 21XXX County Road 10. The property owner has been conducting a retail sales business from the property which is in violation of the Home Occupation Ordinance as well as an existing Conditional Use Permit on the property. The City has made multiple attempts to gain compliance, but the owner has refused to comply. This matter has been referred to the City Attorney. Complaint 16-003 (12/17/2015): Exterior Storage, Junk/Debris at 20XXX Co Rd 10 and on City Property. The property owner(s) signed an agreement on April 23rd to have the City property completely cleaned up no later than September 30, 2016. The Deadline was missed. Council passed an Abatement Order via Resolution 2016-84. The City is following up and will abate any remaining items if necessary. Complaint 15-010 (11/13/2014): Exterior Storage, Junk/Debris at 8XXX Garrison Lane. This matter was referred to the City Attorney and has been to court. As part of the agreement, the City is conducting progress inspections. The owner has made progress and continues to work on the clean-up. Complaints Concerns Total Nuisiance Junk/Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 6100012305 39 141 Complaints and Concerns Permits and Zoning STAFF REPORT Agenda Item 8d. Council Meeting: December 19th, 2016 Prepared By: Lieutenant Ryan Burns Topic: Alcohol and Tobacco Compliance checks Action Required: None - Informational Summary: On August 17th, 2016 Corcoran Police conducted a serve safe training class for liquor license holders. We had approximately 25 alcohol servers attend this training. On 11-19-16 and 11-20-16 Officers Ekenberg and Vojacek completed Alcohol and Tobacco Compliance checks in the City of Corcoran. The buyers (Maple Grove Police Explorers) attempted alcohol purchases at The Bottle Shop, The Stanchion, Mama G’s and the 1050 Club as well as Tobacco at Storman’s and Corcoran Crossroads. The buyers had no Minnesota ID with them. Other than Crossroads, all clerks/bartenders asked for ID. When they were told the buyer had no ID, they refused to sell to them. Corcoran Crossroads did not ask for an ID and sold tobacco to the underage buyer. The seller admitted he did not ask for an ID and said he had no formal training from the business. Alcohol Mama Gs PASSED 10-50 Club PASSED Stanchion Bar PASSED Corcoran Bottle Shop PASSED Tobacco Stormans PASSED Corcoran Crossroads FAIL Violation- The clerk was cited for selling tobacco to a minor. The business licensee was cited with an administrative fine of $75.00 for first offense according to our City Tobacco Ordinance 114.01 Follow up / Additional Training Additional compliance checks will take place at Corcoran Crossroads to ensure compliance. Also Corcoran Crossroads will be offered additional training in tobacco compliance for their employees. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation: N/A Council Action: N/A Attachments: 1) Tobacco Ordinance 114.01 2) Alcohol Compliance training letter 114-1 CHAPTER 114: TOBACCO REGULATIONS 114.01: PURPOSE Because the City of Corcoran recognizes that many persons under the age of 18 years purchase or otherwise obtain, possess, and use tobacco, tobacco products, and tobacco-related devices, and such sales, possession, and use are violations of both State and Federal laws; and because studies, which are hereby accepted and adopted have shown that most smokers begin smoking before they have reached the age of 18 years and that those persons who reach the age of 18 years without having started smoking are significantly less likely to begin smoking and because smoking has been shown to be the cause of several serious health problems which subsequently place a financial burden on all levels of government, this Chapter shall be intended to regulate the sale, possession, and use of tobacco, tobacco products, and tobacco-related devices for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, and tobacco-related devices, and to further the official public policy of the Stat of Minnesota in regard to preventing young people from starting to smoke as stated in Minnesota Statute 144.391 114.02: DEFINITIONS AND INTERPRETATIONS Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. The singular shall include the plural and the plural shall include the singular. The masculine shall include the feminine and neuter, and vice-versa. The term “shall” means mandatory and the term “may” means permissive. The following terms shall have the definitions given to them: COMPLIANCE CHECKS shall mean the system the City uses to investigate and ensure that those authorized to sell tobacco, tobacco products and tobacco-related devices are following and complying with the requirements of this Chapter of the Municipal Code. Compliance checks shall involve the use of minors as authorized by this Chapter. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, or tobacco- related devices for educational, research and training purposes as authorized by State and Federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate Federal, State or local laws and regulations relating to tobacco, tobacco products and tobacco-related devices. INDIVIDUALLY PACKAGED shall mean the practice of selling any tobacco or tobacco product wrapped individually for sale. Individually wrapped tobacco and tobacco products shall include, but not be limited to, single cigarette packs, single bags or cans of loose tobacco in any form, and single cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a single pack or other container as described in this subdivision shall not be considered individually packaged. 114-1 LOOSIES shall mean the common term used to refer to a single or individually packaged cigarette. MINOR shall mean any natural person who has not yet reached the age of eighteen (18) years of age. MOVEABLE PLACE OF BUSINESS shall refer to any form of business operated out of a truck, van, automobile, or other type of vehicle or transportable shelter and not a fixed address store front or other permanent type of structure authorized for sales transactions. RETAIL ESTABLISHMENT shall mean any place of business where tobacco, tobacco products, or tobacco-related devices are available for sale to the general public. Retail establishments shall include, but not be limited to, grocery stores, convenience stores, and restaurants. SALE shall mean any transfer of goods for money, trade, barter, or other consideration. SELF-SERVICE MERCHANDISING shall mean open displays of tobacco, tobacco products, or tobacco-related devises in any manner where any person shall have access to the tobacco, tobacco products, or tobacco-related devices, without the assistance or intervention of the license or the licensee’s employee. The assistance or intervention shall entail the actual physical exchange of the tobacco, tobacco product, or tobacco-related device between the customer and the licensee or employee. Self-service merchandising shall not include vending machines. TOBACCO OR TOBACCO PRODUCTS shall mean any substance or item containing tobacco leaf, including but not limited to, cigarettes; cigars; pipe tobacco; snuff, fine cut or other chewing tobacco; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff flowers; Cavendish; shorts, plug and twist tobaccos; dipping tobaccos; refuse scraps, clippings, cuttings, sweepings of tobacco; and other kinds and forms of tobacco leaf prepared in such a manner as to be suitable for chewing, sniffing, or smoking. TOBACCO-RELATED DEVICES shall mean any tobacco product as well as a pipe, rolling papers, or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing, or smoking of tobacco or tobacco products. VENDING MACHINE shall mean any mechanical, electric, electronic, or other type of device that dispenses tobacco, tobacco products, or tobacco-related devises upon the insertion of money, tokens, or other form of payment directly into the machine by the person seeking to purchase the tobacco, tobacco product, or tobacco-related device. 114.03: LICENSE No person shall sell or offer to sell any tobacco, tobacco products or tobacco-related device without first having obtained a license to do so from the City, according to the following process: 114-2 1. Application – An application for a license to sell tobacco, tobacco products, or tobacco- related devices shall be made on a form provided by the City. The application shall contain the full name of the applicant, the applicant’s residential and business addresses and telephone numbers, the name of the business for which the license is sought, and any additional information the City deems necessary. Upon receipt, the Clerk/Treasurer shall forward the application to the Police Department for the purpose of conducting a background check on the applicant. The Police Department shall have ten (10) days complete the background check and upon its completion, shall forward the application and investigation results to the City Council for action at its next regularly scheduled council meeting. If the Clerk/Treasurer shall determine that the application is incomplete, he or she shall return the application to the applicant with notice of information necessary to make the application complete. 2. Action - The City Council may either approve or deny the license, or it may delay action for such reasonable period of time as necessary to complete any investigation of the application or the applicant, as it deems necessary. If the City Council shall approve the license, the Clerk/Treasurer shall issue the license to the applicant. If the City Council denies the license, notice of the denial shall be given to the applicant, along with a notice of the applicant’s right to appeal the decision. 3. Term – All licenses issued under this Code shall expire on June 30 of each year. 4. Revocation or Suspension – Any license issued under this Code may be revoked or suspended as provided in the Violations and Penalties section of this Code. 5. Transfers – All licenses issued under this Code shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. No transfer of any license to another location or persona shall be valid without the prior approval of the City Council. 6. Moveable Place of Business – No license shall be issued to a moveable place of business. Only fixed location businesses shall be eligible to be licensed under this Code. 7. Display – Al licenses shall be posted and displayed in plain view of the general public on the licensed premises. 8. Renewals – The renewal of a license issued under this section shall be handled in the same manner as the original application. The request for renewal shall be made at least thirty days, but not more than sixty days before the expiration of the current license. 114.04: FEES No license shall be issued under this Code until the appropriate license fee shall be paid in full. The fee for a license under this Municipal Code shall be $150.00 per year. Initial license 114-3 applications covering a period of less than one year shall be charged a fee calculated on a monthly pro-rata basis. 114.05: BASIS FOR DENIAL OF LICENSE The following shall be grounds for denying the issuance or renewal of a license under this Chapter; however, except as may otherwise be provided by law, the existence or any particular ground for denial does not mean that the City must deny the license. If the license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this Chapter: 1. The applicant is under 18 years of age. 2. The applicant has been convicted within the last five (5) years of any violation of a Federal, State, or local law, ordinance provision, or other regulation relating to tobacco, tobacco products, or tobacco-related devices. 3. The applicant has had a license to sell tobacco, tobacco products, or tobacco-related devices revoked within the preceding twelve (12) months of the date of the application. 4. The applicant fails to provide any information required on the application, or provides false or misleading information. 5. The applicant is prohibited by Federal, State or other local law, ordinance, or other regulation, from holding such a license. 114.06: PROHIBITED SALES It shall be a violation of this Chapter for any person to sell or offer to sell any tobacco, tobacco product, or tobacco-related device: 1. To any person under the age of eighteen (18) years. 2. By means of any type of vending machine, except as may otherwise be provided in this Chapter. 3. By means of self-service methods whereby the customer does not need to make a verbal or written request to an employee of the licenses premise in order to receive the tobacco, tobacco product, or tobacco-related device, and whereby there is not a physical exchange of the tobacco, tobacco product, or tobacco-related device, between the licensee or the licensee’s employee, and the customer. 4. By means of loosies, as defined in Section 114.02 of this ordinance. 5. Containing opium, morphine, jimson weed, bella donna, strychnos, cocaine, marijuana, or other deleterious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process. 6. By any other means, to any other person, or in any other manner or form prohibited by Federal, State, or other local law, ordinance, provision or other regulation. 114-4 114.07: MACHINES It shall be unlawful for any person licensed under this Code to allow the sale of tobacco, tobacco products, or tobacco-related devices by the means of a self-service vending machine unless minors are at all times prohibited from entering the licensed establishment or unless the vending machine is equipped with a single sale device that must be pushed by a sales clerk before a sale can be made. 114.08: SERVICE MERCHANDISING It shall be unlawful for a licensee under this Code to allow the sale of tobacco, tobacco products, or tobacco-related devices by any means whereby the customer may have access to such items without having to request the item from the licensee or the licensee’s employee and whereby there is not a physical exchange of the tobacco, tobacco product, or tobacco-related device between the licensee or his or her clerk and the customer. All tobacco, tobacco products, and tobacco-related devices shall either be stored behind a counter or other area not freely accessible to customers, or in a case or other storage unit not left open and accessible to the general public. Any retailer selling tobacco, tobacco products, or tobacco-related devices at the time this Code is adopted shall comply with this section within 90 days. This section shall not apply to retail stores which derive at least 90% of their revenue from tobacco, tobacco products, or tobacco-related devices and which cannot be entered at any time by persons younger than 18 years of age. 114.09: RESPONSIBILITY All licensees under this Code shall be responsible for the actions of their employees in regard to the sale of tobacco, tobacco products, or tobacco-related devices on the licensed premises, and the sale of such an item by an employee shall be considered a sale by the license holder. Nothing in this Section shall be construed as prohibiting the City from also subjecting the clerk to whatever penalties are appropriate under this Code, State or Federal law, or other applicable law or regulation. 114.10: COMPLIANCE CHECKS AND INSPECTIONS All licensed premises shall be open to inspection by the City Police Department or other authorized City Official during regular business hours. From time to time, but at least once per year, the City shall conduct compliance checks by engaging, with written consent of their parents or guardians, minors over the age of fifteen (15) years but less than eighteen (18) years, to enter the licensed premise to attempt to purchase tobacco, tobacco products or tobacco-related devices. Minors used for the purpose of compliance checks shall be supervised by designated law enforcement officers or other designated City personnel. Minors used for compliance checks shall not be guilty of the unlawful purchase or attempted purchase not the unlawful possession of tobacco, tobacco products or tobacco-related devices when such items are obtained or attempted to be obtained as a part of the compliance check. No minor used in compliance checks shall attempt to use a false identification misrepresenting the minor’s age, and all minors lawfully engaged in a compliance check shall answer all questions about the minor’s age asked by the licensee or his or her employee 114-5 and shall produce any identification, if it exists, for which he or she is asked. Nothing in this Section shall prohibit compliance checks authorized by State or Federal laws for educational, research or training purposes, or required for the enforcement of a particular State or Federal law. 114.11: OTHER ILLEGAL ACTS Unless otherwise provided, the following acts shall be a violation of this Code: 1. Illegal Sales – It shall be a violation of this Code for any person to sell or otherwise provide any tobacco, tobacco product, or tobacco-related device to any minor. 2. Illegal Possession – It shall be a violation of this Code for any minor to have in his or her possession any tobacco, tobacco product, or tobacco-related device. This subdivision shall not apply to minors lawfully involved in compliance checks. 3. Illegal Use – It shall be a violation of this Code for any minor to smoke, chew, sniff, or otherwise use any tobacco, tobacco product, or tobacco-related device. 4. Illegal procurement – It shall be a violation of this Code for any minor to purchase or attempt to purchase or otherwise obtain any tobacco, tobacco product or tobacco-related device, and it shall be a violation of this Code for any person to purchase or otherwise obtain such items on behalf of a minor. It shall further be a violation for any person to coerce or attempt to coerce a minor to illegally purchase or otherwise obtain or use any tobacco, tobacco product, or tobacco-related device. This subsection shall not apply to minors lawfully involved in a compliance check. 5. Use of False Identification – It shall be a violation of this Code for any minor to attempt to disguise his or her true age by the use of a false form of identification, whether the identification is that of another person or one on which the age of the person has been modified or tampered with to represent an age older than the actual age of the person. 114.12: VIOLATIONS 1. Notice – Upon discovery of a suspected violation, the alleged violator shall be issued, either personally or by mail, an administrative offense citation provided for under Section 114.13 of this Code, setting forth the alleged violation and the alleged violator’s right to be heard on the accusation. 2. Hearing -- The person accused of violating this Code may request a hearing, in writing, within 14 days of receipt of the Notice of Violation and a hearing shall be scheduled, time and place of which shall be provided to the accused violator. 3. Hearing Officer – The City Clerk/Treasurer, or his/her designee, shall serve as the hearing officer. 4. Decision – If the hearing officer determines that a violation of this Ordinance did occur, that decision, along with the hearing officer’s reasons for finding a violation and the penalty to be 114-6 imposed under Section 114.13 of this Code, shall be recorded in writing. A copy of said decision shall be provided to the accused violator. Likewise, if the hearing officer finds that no violation occurred, or finds grounds for not imposing any penalty, such findings shall be recorded, and a copy provided to the acquitted accused violator. 5. Appeals – Appeals of any decision made by the hearing officer shall be made to the City Council, in writing, within seven (7) days of receipt of the hearing officer’s decision. The decision of the City Council shall be final. 6. Misdemeanor Prosecution – A violation of this Code shall be a misdemeanor. 7. Continued Violation – Each violation, and every day in which a violation occurs or continues, shall constitute a separate event. 114.13: PENALTIES 1. Licensees – Any licensee found to have violated this Code, or whose employee shall have violated this Code, shall be charged an administrative fine of $75.00 for the first violation of this Code; $200.00 for a second offense at the same licensed premises within a twenty-four month period; and $250.00 for a third or subsequent offense at the same location within a twenty-four month period. In addition, after the third offense, the license shall be suspended for the remainder of the license period or ninety days, whichever is greater. 2. Other individuals – Other individuals, other than minors regulated by subdivision 3 of this subsection (114.13), found to be in violation of this Code shall be charged an administrative fine of $50.00. 3. Minors – Minors found in unlawful possession of, or who unlawfully purchase or attempt to purchase, tobacco, tobacco products, or tobacco-related devices, shall be referred to the Hennepin County Attorney’s Office. 4. Misdemeanor – Any person found guilty by lawful authority of violating any provisions of this Section shall be guilty of a misdemeanor and shall be punished by a fine of not more than $700 and/or imprisonment for not longer than 90 days. 114.14: SEVERABILITY AND SAVINGS CLAUSE If any section or portion of this Code shall be found unconstitutional or otherwise invalid or unenforceable by a court of competent jurisdiction, that finding shall not service as an invalidation or effect the validity and enforceability of any other section or provision of this Code. CITY OF CORCORAN POLICE DEPARTMENT Director Matt Gottschalk August 8, 2016 Dear Liquor License Holder: The Corcoran Police Department will be completing their yearly compliance check to enforce liquor laws in Corcoran. All license holders in the City will be checked. At any time, underage young adults may come into your business or attend public events and attempt to purchase alcoholic beverages. License holders who sell to underage buyers will be referred to the City of Corcoran licensing authority. Fines start at $500. Any staff caught selling to the underage buyers will be referred to the City Attorney for criminal prosecution. Reports on compliance checks are public data under Minnesota law and the identity of the businesses checked as well as the outcome of each check can be obtained and published by the news media. Corcoran Police Alcohol Compliance Training Wednesday August 17th Time: 7:00 p.m. Corcoran Civic Center 8200 County Road 116 The Alcohol Compliance Training will address the following:  The legal ramifications for selling alcohol to underage or intoxicated persons  The importance of alcohol policies and policy enforcement  How to identify an underage person (checking ID)  Procedures to prevent underage drinking (valid forms of ID, how to spot a fake ID, etc.)  How to identify an intoxicated person  How to deny service/cut off an intoxicated person After attending this training, participants receive a 2 hour Serve Safe Certificate. Selling alcohol is a legitimate business that plays a valid role in our community. We pride ourselves in being a friendly pro-active police department. This is our request for your cooperation in a necessary effort to reduce the availability of alcohol to our community youth. If you are interested in attending this free training or having your employees attend, please contact, Police Clerk Paula Steelman at 763-420-8966 or psteelman@ci.corcoran.mn.us to register. Lieutenant Ryan Burns STAFF REPORT Agenda Item 8e. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: 2016 Year in Review Action Required: None Summary: December 19, 2016 marks the final City Council meeting of the year. Staff looked back at the progress the City made this year and offers the following recap of some of the activity that took place. • City Council/Administration/IT o Published four City newsletters o Updated the Municipal Code with changes from the previous year o Approved a platform of legislative priorities for the City o Participated in the Medina Club which is a branch of the I-94 West Chamber of Commerce o Approved an ordinance regulating lawful gambling which requires contributions to the City from organizations o Approved an increase in City Council compensation for the first time in 16 years o Completed the 2015 audit o Updated the billing structure for water and sanitary sewer use o Assisted with the annual tree giveaway program o Approved the 2016-2017 capital improvement plan o Completed a compensation study o Sold bonds (maintaining our A1 rating) and completed assessments for the Downtown Utility and Street Improvement project o Updated the Financial Management Plan o Honored outgoing Parks and Trails Commissioner Rachel Tessmer for her service to the City o Honored outgoing Parks and Trails Commissioner Kevin Dale for his service to the City o Honored outgoing Planning Commission Rick Ravnholdt for his service to the City o Updated our insurance coverages o Held a neighborhood meeting for a possible Willow Drive/Larkin road improvement project o Implemented video recording of meetings and posting for viewing o Received $10,000 in matching grant funds to complete a market study for southeast Corcoran o Appointed Jennifer Russel to the Planning Commission o Coordinated the primary and general election which included many hours of election judge training and the implementation of new e-poll books o Coordinated the open enrollment process for employees with many changes from previous years Page 2 o Issued 411 building permits; 52 of them new home permits (though December 13, 2016) o Responded to 25 data requests and 130 complaints (through December 13, 2016) o Coordinated 35 Council meetings (including work sessions) reviewing 3,397 pages of materials (not including December 19th packet); eight Planning Commission meetings; nine Parks and Trails Commission meetings; three Community Advisory Team meetings; as well as various other meetings (design guideline open house, open book meeting, Charter Commission, etc.) o Adopted the preliminary levy o Authorized staff to proceed with a park concept plan proposal for the Ravinia neighborhood park o Held the annual Truth-in-Taxation hearing o Accepted the resignation of Jeanie Heinecke • Planning o 34 total projects (through December 15, 2016) o Worked towards a possible Beacon Academy Charter School which ultimately did not move forward o Approved a final plat for four residential lots at 22900 Strehler Road o Reviewed a sketch plan at 6635 CR 101 for 23 units; this project ultimately did not move forward o Reviewed and commented on plans for the Hy-Vee store at CR 10 and CR 101 o Coordinated the community advisory team, held two community meetings, and updated the southeast district design guidelines (paid for by grant funds) o Updated the park dedication ordinance o Approved the final plat for Ravinia 4th addition which included 44 lots o Reviewed a sketch plan for 11 homes to be constructed off of King Ben Road (off of CR 10 in rural Corcoran) o Approved an ordinance amendment allowing private drives if certain requirements are met o Updated the flood plain ordinance o Approved the final plat for Ravinia 5th addition and 6th addition which included 70 lots; bringing total lots platted to 215 o Approved an ordinance amendment allowing community solar gardens in certain areas o Approved ordinance amendments to streamline the process for lot line adjustments and minor subdivisions o Approved a site plan and final plat for a major expansion to Park Place Storage o Approved a comprehensive plan amendment and preliminary plat at 6635 CR 101 to allow the construction of single family homes o Updated the ordinance for single family design standards o Updated the development rights map o Reviewed a sketch plan for approximately 15 homes at 6315 CR 101 o Completed many, many meetings with individuals looking at possible projects in Corcoran • Public Works/Engineering/Parks o Replaced lights at the City Hall parking lot o Utilized $12,275 in grant funds towards the installation of a scoreboard at Snyder field Page 3 o Approved the Downtown Utility and Street Improvement project, the largest public infrastructure project every initiated by the City o Hired Zoe Kesselring as the first ever seasonal recreation coordinator o Built a chipper box for one of the trucks o Prepared and maintained the hockey rink (2015-2016 season) o Improved a process for connecting homes to the water and sanitary sewer system; installed and read water meters o Held the 2016 clean-up day at the Public Works facility o Recognized Jeff Schmid for 15 years of service o Recognized Clyde Bechtold for 25 years of service o Completed various site visits and items related to MS4 and SWPPP compliance o Coordinated with Police to hold the 9th annual truck safety seminar which had a record 272 attendees o Coordinated the road restriction program o Assisted in the creation of a pollinator garden at City Hall o Completed ditching projects and tree removal projects around the City o Graveled 93rd Ave., Stieg Road, Garden Lane, Fox Valley Drive, and parts of Trail Haven Road and Bechtold Road o Completed crack sealing on various roads o Coordinated seal coating, asphalt overlays, and dust control o Completed several ditching projects o Assisted with Country Daze and the Hennepin County Fair o Attended water school in order to manage the utility system o Monitored the Corcoran/Rogers interceptor project o Held weekly meetings related to the Downtown Utility and Street Improvement Project; coordinated multiple easement purchase agreements and individual property issues o Replaced culverts on various roads o Appointed Brandon Heinz as Crew Leader o Researched neighborhood parks and provided recommendations for the future Ravinia park o Approved the installation of benches in the Memorial Garden o Mulched the playground and Memorial Garden o Completed storm clean up after the July 5th storm which took out the power lines just north of Corcoran and trees which covered many roads; coordinated related insurance claim issues o Completed various repairs to the Public Works building after being struck by lightning on September 4th; coordinated insurance claim o Completed storm clean up after the storms on September 22/23; this was some of the worst flooding that the City has ever seen o Applied for grant funds for a sub-watershed assessment o Completed hundreds of utility locates o Applied for grant funds for improvements to Meister field o Made improvements to the hockey rink in advance of the 2016/2017 seasons o Completed necessary safety training to remain in compliance o Graded and plowed snow on our more than 66 miles of City roads on many occasions Page 4 • Public Safety o Responded to a barn fire on CR 101 north of County Road 30; coordinated the investigation resulting in the identification of multiple suspects and referral for charging o Assisted St. John’s school with a lock-down drill o Worked with Northwest Snowmobile Trails on their Snowmobile Safety Program o Received a grant for 4 new PBT’s and a new gas regulator ($2,600 value) o Received grant funds for bullet proof vest purchases o Received a certificate of compliance from the POST Board o Held alcohol server training class for approximately 30 servers from Corcoran and Medina o Conduct alcohol and tobacco compliance checks o Coordinated with Public Works to hold the 9th annual truck safety seminar which had a record 272 attendees o Held the 35th annual firearm safety training program with nearly 80 attendees o Assisted the Jaycees with the annual Easter egg hunt o Installed a new key management system to improve key security. o Attended emergency driving training in St. Cloud o Corcoran was named the 11th safest city in Minnesota by CreditDonkey o Deployed two new speed signs throughout the community o Assisted with Country Daze and various events at Lions Park o Held the second annual Night to Unite o Implemented a new resident service terminal to streamline operations o Officers Jesse Olson and Joe Zerwas received awards at the I-94 West Chamber of Commerce First Responders luncheon o Hired Police Officer Cody Vojacek to join the Corcoran team o Took part in various Towards Zero Deaths (TZD) initiatives o Took part in a full scale active shooter drill at the Wayzata middle school o Served as pumpkin carving judges o Completed required POST and BCA training o Held an all employee meeting for the Police Department o Drafted and adopted a new predatory offender ordinance o Held the second annual a Shop with a Cop program for the Holidays Additional activity will take place at the December 19th meeting including adopting the budgets and levy for the City. Staff is proud of the amount of work accomplished in 2016 and looks forward to another great year in 2017. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Page 5 FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: December 14, 2016 for the December 19, 2016 City Council Meeting RE: Sign Ordinance Update for Dynamic Signs in the MP (Manufactured Home Park) District (City File 16-029) 60-DAY REVIEW DEADLINE:N/A 1.Summary The City Council identified a sign ordinance update as one of the 2015 priorities. After working with City staff to identify the most critical updates, City Council authorized re-writing the sign ordinance to address concerns raised by local business owners and development professionals. The City Council adopted the new sign ordinance on July 23, 2015. At the August 25, 1016 City Council meeting, Council reviewed a variance request from Maple Hill Estates and Mobile Hope to allow a shared dynamic sign on property zoned Manufactured Home Park (MP). Council approved three of the requested variances (for size, setbacks and off-site signage), but denied the variance for dynamic signage. The Council found that that the variance to allow a dynamic display on a residential property did not constitute a practical difficulty in complying with the Zoning Ordinance and that the conditions up which a petition for a variation were not unique to the parcel of land. While Council found that the Maple Hill Estates application did not meet the variance standards, Council members still felt that the location and placement of a dynamic sign in the MP District would be appropriate. At the September 22, 2016 City Council Meeting, Council directed staff to amend the Sign Ordinance to allow dynamic signs in the MP District. 2.Planning Commission Review The Planning Commission held a public hearing and reviewed this amendment at their regularly scheduled December 1, 2016 meeting. No one spoke at the public hearing. Planning Commissioners voted 4-1 (Commissioner Schultz voted nay) to recommend approval of the ordinance amendment. 3.Analysis Residential uses in a residential district are allowed a freestanding sign at the entrance of residential subdivisions with more than six lots and for medium and high density apartments, but are not allowed to have dynamic signage. However freestanding signs with dynamic display are allowed for Agenda Item 9a. Sign Ordinance Update (city file 16-029) 2 December 1, 2016 non-residential uses in a residential district. In many ways, the manufactured home park functions like a high-density housing development as it is managed by an association. The intent of the freestanding sign restrictions in the residential zoning district is to prevent individual homeowners from placing freestanding signs on individual lots and to prohibit dynamic displays in residential neighborhoods where they could be distracting to residents and inconsistent with the character of the neighborhood. However, the Council directed staff to amend the ordinance to allow dynamic signage in the MP district to allow the requested dynamic sign requested by Maple Hill Estates and Mobile Hope. Since there is only one parcel in the City zoned MP District, this change would not significantly increase the amount of signage in the City. The draft ordinance amends the language as directed by the City Council. 4. Recommendation Move to approve of the following: a. Ordinance 2016-343 amending the sign ordinance to allow freestanding dynamic signs in the MP District b. Resolution No. 2016-92 approving findings of fact for the ordinance amendment. Approval of the ordinance and findings of fact require a 3/5 vote. Approval of the summary Ordinance requires 4/5 vote. Attachments 1. Ordinance No. 2016-343 and Summary Ordinance No. 2016-344 allowing dynamic signs in the MP district 2. Resolution No. 2016-92 approving Findings of Fact 3. Zoning Map showing location of MP District City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-92 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING FINDINGS OF FACT FOR AN ORDINANCE AMENDING THE TEXT OF CHAPTER 84 OF THE CORCORAN CITY CODE, ENTITLED CORCORAN SIGN ORDINANCE (CITY FILE 16-029) WHEREAS, the City Council directed staff to prepare an ordinance amendment to allow Dynamic Signs in the MP (Manufactured Home Park) District; and WHEREAS, there is only one parcel zoned MP District in the City; and WHEREAS, the MP district is a unique zoning classification in the City; and WHEREAS, the amendment would not change the sign standards for other residential districts: and WHEREAS, the amendment would be consistent with the 2030 Comprehensive Plan; and WHEREAS, the amendment would be consistent with other City Code standards and City policies; and WHEREAS, the Planning Commission has reviewed the proposed text amendments at a duly called Public Hearing and recommends approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the Sign Ordinance text amendment, based upon the finding that the proposed amendment would be consistent with State law and the City’s Comprehensive Plan, and compatible with other provisions of the City Code. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-92 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Clerk City of Corcoran December 19, 2016 County of Hennepin State of Minnesota ORDINANCE NO. 2016-343 Motion By: Seconded By: CITY OF CORCORAN AN ORDINANCE AMENDING THE TEXT OF CHAPTER 84 OF THE CORCORAN CITY CODE, ENTITLED CORCORAN SIGN ORDINANCE (City File 16-029) THE CITY OF CORCORAN ORDAINS: SECTION 1. Amendment of the City Code. The text of Chapter 84.05, Table 2-“Freestanding Signs” (Sign Ordinance) of the Corcoran City Code is hereby amended by deleting the stricken material and adding the underlined material as follows: Table 2 – Freestanding Signs Monument Sign Pylon Sign District Qty Sign Copy Area Height** Illumination Additional Standards Residential Districts RSF-1, RSF-2, RSF-3, RMF-1, RMF-2, RMF-3, TCR Non-residential uses 1 32 6 -External -Internal -Reverse channel letter -Dynamic Display Residential subdivision (more than 6 lots) and medium and high density apartments 2 32 6 -External -Internal -Reverse channel letter Must be located at primary entrance of subdivision. One additional sign not to exceed 16-square feet shall be allowed at each secondary entrance. MP 1 32 6 -External -Internal -Reverse channel letter -Dynamic Display Page 2 of 2 CR Non-residential uses 1 64 16 -External -Internal -Channel letter -Dynamic display C / GMU Non-residential uses 1 64 16 -External -Internal -Channel letter -Dynamic display BP / I 1 64 16 -External -Internal -Channel letter P-I 1 64 16 -External -Internal -Channel letter -Dynamic display DMU Freestanding signs are not permitted in the DMU district. **The top of a sign, including its support shall be no higher than the roof of the principal building. SECTION 2. Effective Date. This Ordinance shall be in full force and effect upon its passage. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran December 19, 2016 County of Hennepin State of Minnesota ORDINANCE NO. 2016-344 Page 1 of 1 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2016-343 AN ORDINANCE AMENDING THE TEXT OF CHAPTER 84 OF THE CORCORAN CITY CODE, ENTITLED CORCORAN SIGN ORDINANCE The text of Chapter 84 (Sign Ordinance) of the Corcoran City Code is hereby amended to allow dynamic signs in the MP (Manufactured Home Park) zoning district. A printed copy of the entire amended Chapter 84 is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!! ! ! ! ! !!! ! !! ! ! ! ! ! ! ! !!!!!!! ! ! !! ! ! ! ! !! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!! ! ! ! ! !!!! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!! ! ! !!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! !!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!! ! ! !!!!! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!! î î î s s òñð òñð ñ ñ ï ï î î s ñ ROADSCHUTTE GLEASON ROAD JUBERT LAKE MEISTER ROAD OLD SETTLERS RD HORSESHOE TRAIL STIEG RD WILLOW D RIVE HACKAMORE ROAD TR AIL HAVEN ROAD CAI N ROAD O A K D A L E D R STREHLER ROAD PIONEER TR COUNTY ROAD 117 ROLLLING HILLS RD LARKIN RD CITY OF GREENFIELD CITY OF MAPLE GROVE SCOTT LAKE BECHTOLD ROAD $+ $+ $+ $+ $+ $+ $+ $+ MORINLAKE GOOSELAKE COOKLAKE RUSH CREEK Official Zoning Map43,000 0 3,0001,500 Feet ï Cemetery î ChurchsGolf Course ñ Government Building òñð Public Park ! !! !! 2030 Metropolitan Urban Service Area City Limit Open Water Shoreland Overlay District Zoning Districts: UR Urban Reserve RR Rural Residential RSF-1 Single Family Residential 1 RSF-2 Single Family Residential 2 RSF-3 Single and Two Family Residential 3 RMF-1 Medium Density Residential RMF-2 Mixed Residential RMF-3 High Density Residential MP Manufactured Home Park P-I Public / Institutional TCR Transitional Rural Commercial CR Rural Commercial C-1 Neighborhood Commercial C-2 Community Commercial DMU Downtown Mixed Use GMU General Mixed USe BP Business District I-1 Light Industrial PUD Planned Unit Development Updated August 2015Adopted June 2011 19 10 30 116 101 50 19 10 City ofCORCORAN 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform D ATE: December 13, 2016 for the December 19, 2016 City Council Meeting RE: PUD Amendment for U.S. Home Corporation (dba Lennar) for Ravinia 7th Addition and an Amended Grading Plan (City File 16-030) 1.Application Request Lennar is requesting approval of a PUD amendment to modify the 7th Addition from a mix of 65- and 75-foot wide lots to a mix of 55- and 65-foot wide lots. Lennar is also requesting approval to expand the grading limits to include the entire area north of Gleason Parkway. The request is to allow rough grading in compliance with the approved preliminary plans but would not allow any street or utility construction until the final plans/final plat are approved and recorded. 2.Planning Commission Review The Planning Commission reviewed this item at their December 1st meeting. Other than the applicant, there was no one present to speak on this item. The Commission voted unanimously to recommend approval of the requests. The Commissioners had some discussion about park dedication and whether additional park dedication would be warranted by this change to allow 12 additional lots. The Commission agreed with the staff recommendation that the original PUD approvals included 30% more parkland dedication than required by the ordinance and that additional park demand from the 12 additional lots could be supported by the planned system of trails, pubic neighborhood park, private park and public open space park. The Commission recommended no new park dedication for this amendment. Commission Schultz asked if Lennar had addressed the conditions related to the Hunter Lane properties that had improvements on the Lennar property. Staff notes that there were a few landowners on Hunter that installed fences and landscaping on the Lennar property and as part of the approvals Lennar agreed to work with the landowners provide a buffer from the new Gleason Parkway. The condition stated, “The developer shall continue to work with the property owners at 6539 and 6536 Hunter Lane to develop a buffer from the new Gleason Parkway. This could include either fencing on the property line or some additional planting on private property. The solution must be presented for City Council approval with the final plat phase that Agenda Item: 9b. Lennar PUD amendment and grading expansion (16-030) 2 December 19, 2016 includes these improvements.” Paul Tabone from Lennar was present at the meeting and indicated that he was not aware of the status of this work, but would provide an update at the Council meeting. 3. Analysis of Request The Council has a relatively high level of discretion in approving or denying a PUD amendment and grading expansion. A PUD must be consistent with the City’s Comprehensive Plan. The City may impose reasonable requirements in a PUD not otherwise required if the City deems it necessary to promote the general health, safety and welfare of the community and surrounding area. Staff has reviewed the application for consistency with the approved preliminary plans, as well as City policies. PUD Amendment As part of the original PUD approvals, the applicant submitted a series of house plans and color palettes. The plans include four different home series (Landmark, American Heartland, Lifestyle and NextGen), with options that allow more than 80 different home elevations with a wide variety of color and material combinations. Earlier this year, Lennar requested approval of 55-foot wide lots in the 4th Addition and on the Schwalbe property to allow the new “Discovery” home series. Lennar is now proposing to build Discovery homes in some of the 7th Addition. The Discovery series offers a smaller home (2,100 – 2,600 sq. ft.) than some of the others currently offered in Ravinia and will have 2-car garages. The target market for these homes is young families. Staff finds that the proposed homes are consistent with vision for this PUD and that it will add variety to the housing stock within the community and this neighborhood. The new concept is very similar to the layout approved with the preliminary plat. The change in the lot sizes will increase the number of lots from 80 in the preliminary approvals to 92 in the concept. It would also eliminate one cul de sac, which will reduce long-term maintenance costs for the City. If the PUD amendment were approved, it would result in 470 lots (12 additional lots resulting from this amendment) on 125.6 net acres in Ravinia (including the addition of the Schwalbe property that was approved on November 21st). This would increase the total Ravinia project net density (including future phases) to 3.74 units per acre where 3-5 units per acre are required. Staff notes that when Ravinia was approved, the City acknowledged that the project would be modified over the 10-year build-out to respond to changes in the product line and to marketplace demand. Staff finds that the minor modifications proposed in the 7th Addition are consistent with the original purposed and intent of the PUD. Parks and Trails The original PUD approvals for 426 homes on 266.57 gross acres, included dedication of 32.12 net acres of park land where the ordinance required dedication of 22.74 net acres. This additional park land dedication is one of the benefits of the PUD. Lennar PUD amendment and grading expansion (16-030) 3 December 19, 2016 • Public Park 1 in the northwest portion of the site is 23.06 net acres (42.84 gross acres) • Public Park 2 north of Gleason Road in the central portion of the site is 3.57 net acres (5.12 gross acres) • Public trails. The applicant is showing 4.99 net acres (4.99 gross acres) of public easements for off-road trails. Additional park dedication was required for the Schwalbe plat as that added additional land to the Ravinia subdivision that was not originally anticipated. The Schwalbe approvals require cash in lieu of land for the new lots plus dedication of a trail easement (and grading of the trail) with no park dedication credit given. The additional park dedication was required because the land was not included in the original PUD approvals. Staff finds that the additional 12 lots proposed in the modified version of the 7th Addition would not trigger additional park dedication demand. While, the current park dedication ordinance increased the required amount of park dedication from 11% to 15% of the net land area, it does not seem reasonable to change the park dedication requirements in the middle of a multi-phase project. If Ravinia were proposed today, they would be required to provide 31 net acres of park land. Staff does not recommend additional park dedication be required simply because they wish to add 12 additional units in this phase. The proposed park land dedication was agreed upon with the original PUD in both land and improvements (Lennar is paving the trails and grading the public parks without reimbursement). Staff finds that no additional park dedication should be required for this change. Grading Expansion A preliminary grading plan and tree preservation plan was approved with the Preliminary PUD Plan/Preliminary Plat approvals. With each final plat phase, a final grading plan is approved and grading within that approved phase is allowed to begin. The Council has approved three amended grading plans to allow Lennar to grade outside of the limits of the approved final plat areas to help the developer balance the site: • On September 11, 2014, the City Council approved an amended grading plan that allowed Lennar to rough grade land that was in Phases 2-4 of the project, in addition to grading that was approved in phase I. This allowed them to balance the site materials and be able to work during the summer season to prepare for coming phases. • On June 23, 2016, the City Council approved an amended grading plan to allow grading adjacent to Ravinia 5th Addition on the 40-acre property adjacent to Hackamore (Larson Property). • On August 25, 2016, the City Council approved an amended grading plan to allow grading on the east side of the side between the 3rd Addition and the Hunter neighborhood. Lennar is now requesting approval to grade the remaining land north of Gleason Parkway. This would help them to balance the site as new phases are constructed. They would be allowed to rough grade in compliance with the preliminary grading plan and tree preservation plan, but would not be able to construct streets, utilities or final sites until the PUD final plan and final plat are approved and recorded. As noted in previous approvals for grading expansion, allowing Lennar to expand their grading allows them to be more efficient with their grading operations and rather than truck the Lennar PUD amendment and grading expansion (16-030) 4 December 19, 2016 materials off site, Lennar is proposing to use this material to fill this future development area. Using materials on site rather than trucking off site saves the developer time and money and minimizes traffic on City streets now and in the future when the fill material would need to be returned to the site. The approval would allow limited grading subject to the conditions in the City Engineer’s memo and draft resolution. 4. Recommendation Move to adopt the following as recommended by the Planning Commission: a. Resolution 2016-93 approving the PUD amendment. b. Resolution 2016-94 approving the Grading Expansion. Attachments a. Resolution 2016-93 approving the PUD Amendment b. Resolution 2016-94 approving the grading expansion c. Engineer’s memo dated November 23, 2016 d. Applicant’s narrative e. Ravinia 7th Addition – Approved vs. Proposed f. Ravinia Overall Density Exhibit g. Grading Expansion Plans City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-93 Page 1 of 2 Motion By: Seconded By: APPROVING PUD AMENDMENT FOR “RAVINIA 7TH ADDITION” FOR PROPERTY NORTH OF GLEASON PARKWAY (CITY FILE 16-030) WHEREAS, U.S. Home Corporation (dba Lennar) (“the applicant”) has requested approval of an amendment to the PUD standards related to the unit types planned for Ravinia 7th Addition, on land legally described as follows: Outlot C, RAVINIA 4TH ADDITION. The Registered portion being that part of Outlot C, RAVINIA 4TH ADDITION, embraced within Lot I, Block I, FARRELL 2ND ADDITION. WHEREAS, the Final PUD Development Plan, master Development Contract and Final Plat for phase I were approved on April 24, 2014; WHEREAS, the applicant submitted a plan that included 80 lots with a mix of 65- and 75-foot wide lots; WHEREAS, the applicant has indicated that the market has changed and they would like to offer a mix of 55- and 65-foot wide lots in this phase; WHEREAS, the revised plan is generally consistent with the final PUD development plan; WHEREAS, the applicant will comply with all other PUD approvals: NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by U.S. Home Corporation for a PUD amendment for Ravinia based on the following findings and conditions: 1. All conditions of the preliminary approvals in Resolutions 2013-60 and 2013-61 remain in place and must be met, except as modified by this resolution. 2. All conditions of the final approvals in Resolution 2014-20 and 2014-21 remain in place and must be met, except as modified by this resolution. 3. The applicant is allowed to submit a final PUD development plan and final for 92 lots in Ravinia 7th Addition where 80 lots were originally proposed. 4. All platted lots shall comply with the approved Ravinia development standards. City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-93 Page 2 of 2 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Clerk City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-94 Page 1 of 2 Motion By: Seconded By: APPROVING A GRADING EXPANSION FOR “RAVINIA 7TH ADDITION” AND FUTURE PHASES PLANNED NORTH OF GLEASON PARKWAY (CITY FILE 16-030) WHEREAS, U.S. Home Corporation (dba Lennar) (“the applicant”) has requested approval to allow rough grading to occur on the portion of the property north of Gleason Parkway that is planned for future development phases: Outlot C, RAVINIA 4TH ADDITION. The Registered portion being that part of Outlot C, RAVINIA 4TH ADDITION, embraced within Lot I, Block I, FARRELL 2ND ADDITION. WHEREAS, the Final PUD Development Plan, master Development Contract and Final Plat for phase I were approved on April 24, 2014; WHEREAS, the plans submitted and approved in 2014 included a tree preservation plan and preliminary grading plan; WHEREAS, the applicant has requested the ability to rough grade the portions of the site north of Gleason Parkway in advance of final plat approval in order to be more efficient in their grading operations; WHEREAS, the ability to grade these future phases allows them to balance the site grades rather than truck the materials off-site, which will save the developer time and money and minimize traffic on City streets; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by U.S. Home Corporation for a grading expansion for Ravinia based on the following findings and conditions: 1. All conditions of the preliminary approvals in Resolutions 2013-60 and 2013-61 remain in place and must be met, except as modified by this resolution. 2. All conditions of the final approvals in Resolution 2014-20 and 2014-21 remain in place and must be met, except as modified by this resolution. 3. The applicant must comply with the approved tree preservation plan. 4. The applicant must provide an updated grading plan showing tree protection fencing. 5. The amended grading plan is approved in accordance with plans dated October 18, 2016, except otherwise amended by this resolution. City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-94 Page 2 of 2 6. Rough grading shall be permitted, but no street or utility work shall be permitted until the final plat is recorded at Hennepin County. 7. The applicant shall comply with all conditions in the City Engineer’s memo dated November 23, 2016. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Clerk Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kendra Lindahl From: Kevin Mattson, P.E., Kent Torve, P.E. Date: November 23rd, 2016 Subject: Ravinia Development – Phase 7 Extended Grading Request Lennar has submitted a request for approval for an extended grading area located within the Ravinia Development. The following conditions shall apply prior to beginning any tree removal or grading work: 1.Comply with any watershed and MPCA requirements for stormwater regulations. 2.Submit grading plans for review prior to construction. a.Plans may be modified based on drainage to (or from) adjacent properties. 3.Provide LOC to city. 4.Hold preconstruction meeting prior to construction activities. 7699 Anagram Drive Eden Prairie, MN 55344 PHONE 952-937-5150 FAX 952-937-5822 TOLL FREE1-888-937-5150 7699 Anagram Drive Eden Prairie, MN 55344 PHONE 952-937-5150 FAX 952-937-5822 TOLL FREE1-888-937-5150 x x x 7699 Anagram Drive Eden Prairie, MN 55344 PHONE 952-937-5150 FAX 952-937-5822 TOLL FREE1-888-937-5150 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: December 14, 2016 for the December 19, 2016 City Council RE: Interim Use Permit for a community solar garden on a 74.9-acre site at 23710 State Highway 55 (PID 31-119-23-32-0001) (City File 16-032) 60-DAY REVIEW DEADLINE:January 7, 2017 1.Application Request The applicant has requested approval of an Interim Use Permit to allow operation of a community solar garden on the property at 23710 State Highway 55. 2.Planning Commission Review Planning Commission held a public hearing and reviewed the application and plans at their regularly scheduled December 1, 2016 meeting. In addition to the applicant, one Greenfield resident with adjoining property spoke at the public hearing and stated her opposition to the project. Planning Commission reviewed the request by the applicant for flexibility from landscape standards and determined that on-site trees and shrubs should be required on the northern and western portion of the site. The Commission voted unanimously to approve the application with the addition of a condition that requires the applicant to provide the required landscaping on the northern and western boundaries of the project. The draft resolution reflects the Planning Commission recommendations. After the Planning Commission meeting, the applicant provided a revised site plan that starts to address the conditions listed in the staff report. The revised site plan shows that the location of the fence now complies with the required setbacks, so this condition has been removed from the resolution. 3.Context Level of City Discretion in Decision-Making The City’s discretion in approving or denying an interim use permit is limited to whether or not the proposed request meets the standards outlined in the City Code. If it meets these standards, the City must approve the interim use permit. Agenda Item: 9c. Minnesota Solar IUP for Community Solar Garden (16-032) 2 December 19, 2016 Zoning and Land Use The property is guided Light Industrial in the 2030 Future Land Use Plan and zoned Urban Reserve (UR). The property to the north is guided Rural / Ag Residential and zoned Rural Residential (RR). Property to the northeast half of the site is guided Light Industrial and zoned UR and Light Industrial (I-1). Property to the southeast is guided Commercial and zoned Community Commercial (C-2). Property to the west is located in Greenfield, MN. Natural Characteristics of the Site The site is currently used for farming and there are no trees present on site. The Hennepin County natural resource map shows that there are potential wetlands on site and that there are no forests or woodlands on-site. The applicant has provided a wetland delineation, which shows that there are wetlands present on the southern half of the site. Background On August 25, 2016 City Council adopted a solar ordinance that allows multiple types of solar facilities in the City. This ordinance was initiated at the request of the applicant, Minnesota Solar, who requested that the City adopt an ordinance that would allow Community Solar Gardens, specifically on this site. Community solar gardens produce energy that is channeled into the local power grid. While the energy produced by the community solar garden is used locally, it is technically purchased by subscribers that reside in Hennepin County or a neighboring county. While the ordinance includes provisions for many types of solar installations, Community Solar Gardens are the largest scale systems that are allowed in the new ordinance. The ordinance allows the City to approve community solar gardens via an Interim Use Permit. 4. Analysis of Request Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance and City Code requirements, as well as City policies. The City Engineer’s comments are incorporated into this staff report. Interim Use Permit The applicant is requesting approval of an Interim Use Permit to allow construction and operation of a 5 megawatt (MW) community solar garden at 23710 State Highway 55. Community solar gardens are a result of state-mandated legislation that requires Xcel to generate a percentage of their energy from alternative energy sources. The community solar program allows subscribers within the same county or neighboring counties of the community solar garden to purchase energy produced by the community solar garden. Zoning and Land Use Section 1060.110 (Solar Energy Systems) of the Zoning Ordinance allows the City to approve Interim Use permits for Community Solar Gardens for property in the UR District, but limits the location to parcels guided Light Industrial and identified for staging in 2015 and beyond by the Sewer Minnesota Solar IUP for Community Solar Garden (16-032) 3 December 19, 2016 Staging Plan in the 2030 Comprehensive Plan. The subject property meets both of these requirements. Glare Section 1060.110, Subd. 3, 4 of the Zoning Ordinance requires the applicant to submit a glare study that analyzes the potential for eye damage resulting from placement of solar panels. If the results of the study demonstrate that there is potential for temporary after-image (as defined by Sandia National Laboratories), the ordinance requires that the applicant install panels with anti-reflective coating or textured glass. If the results of the study demonstrate that the panels will result in permanent eye damage, they are not permitted. The applicant has provided a glint and glare study that shows that there will be potential for temporary after-image in several areas of the site. The study notes that the effects of glint and glare may be mitigated through the use of vegetation, however, staff recommends that additional measures be taken. The applicant has not provided details that identify how they intend to treat the panels to address the issue. Staff spoke with Jack Kluemke the Solar Business Advisor at the Minnesota Department of Commerce to learn more about the types of panels and their capacity for reflectivity. Mr. Kluemke teaches solar panel science at Century College and explained that there are many options for solar panel installers and that panels that are “tempered” or “stippled” will have an effect of reducing the possibility of glare from the panels. Mr. Kluemke emphasized that generally solar panels that are tempered or stippled and will have less reflection than a window. Staff has included a condition that the applicant install panels with anti-reflective coating, textured glass or equivalent material to mitigate the potential for temporary after-image. Power and communication lines The facility does not require any sewer or water connection and will connect to the existing electrical infrastructure. Section 1060.110, Subd. 3, 5 of the Zoning Ordinance provides standards for power and communication lines. Specifically, the standard notes that lines running between banks of solar panels and to electric substations or interconnections with buildings shall be buried underground and that all new power lines shall be buried consistent with Section 945.060 (Other Utilities) of the Subdivision Ordinance. Section 945.060, Subd. 1 states that whenever existing utility facilities are located above ground, except when existing on public roads and right-of-way, they shall be removed and placed underground. Plans show that an underground circuit from the transformers on the southeast corner of the solar array to the right-of-way is planned along the access drive to the interconnection point at existing power lines at the southeast corner of the site on US Highway 55. Plans show that the applicant is planning on installing several power poles on the southeast corner of the site, however, this is not consistent with the requirements that all utilities be placed under ground. The memo from Minnesota Department of Transportation (MNDOT) dated October 25, 2016 notes that utility lines may not be located in the right-of-way. Staff has included a condition that all power lines be buried and that the applicant comply with the requirements in the MNDOT memo. Minnesota Solar IUP for Community Solar Garden (16-032) 4 December 19, 2016 Setbacks Section 1060.110, Subd. 3. A. 6. of the Zoning Ordinance provides standards for setbacks. The proposed project meets these setbacks as follows: Required (UR District) Proposed From residential dwelling units 100 feet Setback is greater than 100 feet Principal Front Setback 100 feet 100 feet Side 25 feet 25 feet Rear 30 feet 30 feet Panel Height The applicant’s narrative states that panels will meet the height requirements of the district, however, a detail of the solar panel has not been provided with the packet. It is staff’s understanding that the industry standard for panel height is significantly less than the code’s height restriction of 12 feet. Staff has included a condition that the applicant submit a panel detail for staff review prior to building permit. Screening/Landscaping Section 1060.110, Subd. 3. A. 8. of the Zoning Ordinance provides standards for landscaping. Applicants must install a mix of pollinator and native groundcover mix beneath panel arrays that provide native perennial vegetation and foraging habitat beneficial to gamebirds, songbirds, and pollinators and reduces stormwater runoff and erosion at the solar generation site, subject to the standards of Minnesota State Statutes §216B.1642. The state statute specifically refers to the Minnesota DNR’s “Prairie Establishment & Maintenance Technical Guidance for Solar Projects” which provides general guidelines for plantings. The applicant’s landscape plans demonstrate compliance with the standards provided in the DNR’s manual. Applicants are also required to provide a minimum of one coniferous or shade tree per 15 lineal feet of security fence and one tall shrub or hedge material per 10 lineal feet of security fence to buffer the solar energy system from adjacent properties and public rights-of-way. The ordinance allows Council to grant exceptions to buffering standards if the existing natural landscape provides screening from public right-of-ways and neighboring properties. There are some areas where existing wooded areas just outside of the perimeter of the property will provide natural screening. The applicant is requesting City approval to use these existing off-site trees to provide the required screening. Staff notes that existing trees on the neighboring properties are providing the existing screening on site and that it would be possible for those property owners to cut down their trees. In the areas where there is no natural screening, the applicant has provided a landscape buffer consisting of a mix of coniferous and deciduous trees and shrubs (196 trees and 389 shrubs). The plans meet the required number of trees and shrubs for those areas. Planning Commission reviewed the location of on-site landscaping and recommended that the applicant Minnesota Solar IUP for Community Solar Garden (16-032) 5 December 19, 2016 provide on-site screening along the entirety of the western and northern boundary of the project site. The site plan from December 9, 2016 includes a note that addresses this condition, however, the applicant will need to revise the landscape plan to show the species and location of the trees and shrubs on site. Landscape plans show a chain-link fence 6 feet in height with an additional 1-foot of barbed wire at the top. Section 1060.080, F. 3. states that fences over 6 feet in height shall meet all building setback requirements for the zoning district in which it is located. The revised site plan from December 9, 2016 comply with this requirement. Erosion and Sediment Control The plans show a stormwater pond in the northeast portion of the site. The applicant is also proposing limited site grading for the access routes. The City Engineer report notes several minor conditions related to labeling the plans. Staff has included a condition that the applicant comply with the City Engineer’s memo. Decommissioning Plan Section 1060.110, Subd. 4 of the Zoning Ordinance requires the applicant to provide the City with a decommissioning plan prepared by a professional engineer or a contractor outlining the financial resources available to pay for decommissioning and system removal, means for disposing, re-using, or recycling project components, and site restoration. This section also states that “The city may at its discretion require the owner and/or operator of the commercial or utility scale system to provide financial security in the form of a cash escrow, bond, or irrevocable letter of credit in an amount to be determined by Council.” Staff has included a provision for a financial surety so that if the project is abandoned, the City has the financial means to remove the project. The financial surety should cover the cost of removing the facility, re-grading and re-seeding to restore the site to a non-nuisance condition. Given that the technology and development type is new to the state, and no solar facilities have been tested for decommissioning, staff suggests that Council determine an appropriate decommissioning amount for the facility. The applicant has proposed a Security in the amount of $25,000, however, this is significantly less than the site decommissioning estimate of $510,829. The proposed security amount is less than 5% of the cost to demolish the facility. The decommissioning report from Westwood notes that the salvage value is estimated at $544,254, which would result in a gross gain of $33,425 if the City were to sell the components of the panel array. The solar industry professionals state that the cost of decommissioning could easily be off-set by selling the components of the solar farm (photo-voltaic panels, fencing, posts, etc.) for salvage. If the current market for photo-voltaic panels remains consistent over the next 30 years, staff agrees that the need for a financial surety is limited. However, since we do not know how the salvage market for solar farm components will change over the next 30 years, it is difficult to justify waiving a financial security or requiring a nominal amount. Minnesota Solar IUP for Community Solar Garden (16-032) 6 December 19, 2016 In addition to the amount of money required for a financial surety, Council should consider the tools that may be used to secure a financial guarantee for the solar garden. The following are typical financial surety tools used Cash escrow – A third party company or bank holds a predetermined amount of money until predetermined contractual obligations have been fulfilled. Communities requiring a cash escrow include: Performance / Surety bond – A promise by a third party (typically an insurance company or bank) to pay a sum (In this case, the amount that Council determines to be appropriate for decommissioning) if the developer / third party fails to meet the terms of a contract with the City. Irrevocable letter of credit (LOC) – An official correspondence from a bank that guarantees payment. An LOC cannot be canceled, nor modified except with the explicit agreement of all parties involved: the buyer, the seller and the issuing bank. Provides security to the beneficiary of the letter, as they are not subject to claims of preference in the event of bankruptcy. As demonstrated in the following table, communities are requiring different types of financial securities: Council has several options in determining an amount for a financial security, but the most common methods are: Comparison of Required Financial Surety for Community Solar Garden Decommissioning Agency Type of Financial Surety Amount University of Minnesota Performance bond Amount adequate to restore the Licensed Area to its pre-installation condition Carver County Performance bond $50,000 Chisago County and Taylors Falls Performance Bond, renewed annually $125,000 total, structured so that the applicant provides $25,000 every five years Stearns County Irrevocable letter of credit $50,000 Scott County Performance bond, letter of credit, escrow account 125% of estimated decommissioning amount Blue Earth County Performance bond, renewed annually or letter of credit Cost of estimated decommissioning Scandia Letter of credit or escrow 125% of estimated decommissioning amount Sherburne County Combination of cash escrow (50%) and letter of credit (50%) $25,000 per megawatt ($125,000 for a 5 megawatt facility) Minnesota Solar IUP for Community Solar Garden (16-032) 7 December 19, 2016 Option 1 – Cost or percentage of estimated decommissioning amount The estimate of the decommissioning amount assumes that the City will not redeem any value from salvage of the solar panels. The developer would provide a financial surety greater than or equal to the cost of decommissioning the site. Staff feels that this option offers the least amount of risk to the City. Option 2 – Amount proposed by solar developer Council accepts proposed decommissioning amount of $25,000. This option provides the greatest amount of risk to the City. Staff recommends that Council require a performance bond for the full cost of estimated decommissioning. This would be consistent with the financial security requirements of the University of Minnesota, Blue Earth County and many other cities/counties. Access/Traffic The applicant is proposing an entrance on the southeast corner of the property from Highway 55. Plans were sent to the Hennepin County Transportation Department and the Minnesota Department of Transportation (MNDOT) on October 25, 2016. MNDOT noted that power poles may not be located in the right-of-way. Staff has included a condition that the applicant work with MNDOT to address their comments. Parking/Drive Aisles The proposed community solar garden will have no on-site employees and does not allow public access, therefore no on-site parking is required. The applicant is showing a 16-foot wide access road on the southeast corner of the site. The City Engineer notes that a 20-foot wide emergency access road be provided. The Public Safety Committee reviewed the plans on November 22, 2016 and is requiring that the applicant also provide a turnaround. Staff has included a condition that the applicant comply with requirements from the City Engineer and with the requirements noted in the Public Safety Committee memo. Site Lighting The applicant is not proposing any lighting. Minnesota Solar IUP for Community Solar Garden (16-032) 8 December 19, 2016 Signage The applicant is not proposing any signage. However, public safety will require an address sign or other small sign identifying the location of the solar garden to be installed at the entrance off Highway 55. The sign must be installed in compliance with ordinance requirements. Maintenance The community solar garden will not have any employees on site. Panels are monitored from a remote computer system 24 hours a day, 365 days a year. The applicant’s narrative states that if there is a problem, personnel are dispatched to the site to make repairs. With the proposed native landscaping, minimal maintenance of the site will be required. However, the applicant’s narrative notes that grounds maintenance will be performed by two off-site crews on a monthly basis. Details about the maintenance plan, including how the perennial landscaping will be maintained must be submitted for review and approval by the city prior to issuance of permits. Wetlands The applicant has submitted a plan showing several wetbacks on the project site. Section 1050, Subd. 5 of the Zoning Ordinance requires wetland buffer strips and setbacks for lots of record created after March 23, 2004. Since the applicant is not subdividing, wetland buffers are not required by the City, however, they are strongly encouraged. The applicant will need to comply with Elm Creek Watershed Management Commission (ECWMC) standards for wetland buffers. Staff has included this as a condition of approval. The ECWMC approved the wetland delineation on May 4, 2016 earlier this year. Interim Use Permit Standards Section 1070.030 of the Zoning Ordinance establishes standards for an Interim Use Permit as follows: A. Meet the requirements of a conditional use permit set forth in Section 1070.020, Subd. 3. Section 1070.020 Subd. 3 of the Zoning Code provides seven factors that the Planning Commission should consider when evaluating a conditional or interim use permit as follows: i. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. The application demonstrates compliance with the Comprehensive Plan and with the goals for public facilities and capital improvement plans. Chapter 4, Section 8 of the Comprehensive Plan states that the “City of Corcoran will protect [solar] access by requiring minimum standards for lot sizes, amounts of open space, yard setbacks, and maximum height of buildings for urban residents that create the opportunity for all building owners to develop solar energy facilities if desired. The proposed facility will have no impact on public facilities or capital improvement plans. While the facility is proposed on a site guided for industrial uses, the Zoning Ordinance limits the amount of solar in industrial-guided Minnesota Solar IUP for Community Solar Garden (16-032) 9 December 19, 2016 properties by requiring solar development in those areas identified for sewer staging in 2015 and beyond. In 30 years, the applicant will need to remove the use or return to Council to renew the Interim Use Permit. ii. The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. The establishment, maintenance or operation of the use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. Community solar gardens do not produce nuisance conditions such as noise or pollution and need minimal maintenance. The community solar garden will promote and enhance the general public welfare because the Zoning Ordinance requires the applicant to provide a mix of vegetation beneath the solar array that provides beneficial habitat for gamebirds, songbirds, and pollinators and that reduces stormwater runoff and erosion at the solar generation site. iii. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The use will have no impact to property values on property in the immediate vicinity of the proposed location. iv. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The establishment of the use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The property adjacent to the proposed community solar garden is also guided urban reserve, however, the parcels are currently developed as mini storage. If the mini- storage units were to be redeveloped the solar garden would not impact development of residential units on those parcels. v. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. The community solar garden does not require public facilities or services, therefore this condition is met. vi. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. The use conforms to the applicable regulations of the UR District and to the performance standards of Section 1060.110 (Solar Energy Systems). Minnesota Solar IUP for Community Solar Garden (16-032) 10 December 19, 2016 vii. The conditional use and site conforms to performance standards as specified by this Chapter. The use and site conforms to the performance standards specified by this Chapter. B. The use is allowed as an interim use in the respective zoning district. Community solar gardens are allowed as an interim use in the UR District when the parcel is guided Light Industrial and identified for staging in 2015 and beyond in the Sewer Staging Plan in the 2030 Comprehensive Plan. C. The date or event that will terminate the use can be identified with certainty. The Zoning Ordinance requires that the Interim Use Permit expire 30 years from the date of issuance. D. The use will not impose additional unreasonable costs on the public. The use will not impose any additional costs on the public. E. The user agrees to any conditions that the City Council deems appropriate for permission of the use. The applicant agrees to conditions that the City Council deems appropriate for permission of the use. 5. Recommendation Move to adopt Resolution 2016-95 approving the IUP for a Community Solar Garden. The draft resolution includes a recommendation requiring a performance bond for the estimated cost of decommissioning the as part of the decommissioning plan, but the City Council may modify this condition as noted in the staff report. Attachments 1. Resolution 2016-95 approving Interim Use Permit 2. Site Aerial Location Map 3. Hennepin County Natural Resources Map 4. City Engineer’s memo dated November 22, 2016 5. Public Safety Memo dated November 23, 2016 6. Applicant’s Narrative dated October 18, 2016 7. Site Plan received November 8, 2016 8. Decommissioning Plan dated December 1, 2016 City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-95 Page 1 of 4 Motion By: Seconded By: APPROVING AN INTERIM USE PERMIT FOR MINNESOTA SOLAR FOR A COMMUNITY SOLAR GARDEN AT 23710 STATE HIGHWAY 55 (PID 31-119-23-32-0001) (CITY FILE 16-032) WHEREAS, the Minnesota Solar has requested approval of an interim use permit to allow a Community Solar Garden at property legally described as follows: That part of the Southwest Quarter, Section 31, Township 119, Range 223 EXCEPT that part thereof described as follows: Beginning at a point on the west line of said Southwest Quarter 379.48 feet North of the southwest corner thereof; thence East and parallel with the south line of said Southwest Quarter 751.4 feet; thence South and parallel with the west line of said Southwest Quarter to the northerly line of State Trunk Highway No. 55; thence Westerly along said northerly line to its intersection with the west line of said Southwest Quarter; thence North along said west line to the point of beginning. WHEREAS, the Planning Commission has reviewed the interim use permit at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for an interim use permit, subject to the following findings and conditions: 1. An interim use permit is approved to allow a community solar garden, in accordance with the application received by the City on October 25, 2016 and revisions received on November 8, 2016, December 1, 2016 and December 9, 2016, except as amended by this resolution. 2. An interim use permit to allow for a community solar garden is approved, subject to the finding that the project meets the ordinance standards in Section 1070.020, Subd. 2 and Section 1060.110 of the Zoning Ordinance. Specifically: a. The application demonstrates compliance with the Comprehensive Plan and with the goals for public facilities and capital improvement plans. Chapter 4, Section 8 of the Comprehensive Plan states that the “City of Corcoran will protect [solar] access by requiring minimum standards for lot sizes, amounts of open space, yard setbacks, and maximum height of buildings for urban residents that create the opportunity for all building owners to develop solar energy facilities if desired. The proposed facility will have no impact on public facilities or capital improvement plans. While the facility is proposed on a site guided for industrial uses, the Zoning Ordinance limits the amount of solar in industrial-guided properties by requiring solar development in those areas identified for sewer staging in 2015 and beyond. In 30 years, the applicant will need to remove the use or return to Council to renew the Interim Use Permit. City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-95 Page 2 of 4 b. The establishment, maintenance or operation of the use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. Community solar gardens do not produce nuisance conditions such as noise or pollution and need minimal maintenance. The community solar garden will promote and enhance the general public welfare because the Zoning Ordinance requires the applicant to provide a mix of vegetation beneath the solar array that provides beneficial habitat for gamebirds, songbirds, and pollinators and that reduces stormwater runoff and erosion at the solar generation site. c. The use will have no impact to property values on property in the immediate vicinity of the proposed location. d. The establishment of the use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The property adjacent to the proposed community solar garden is also guided urban reserve, however, the parcels are currently developed as mini storage. If the mini-storage units were to be redeveloped the solar garden would not impact development of residential units on those parcels. e. The community solar garden does not require public facilities or services, therefore this condition is met. f. The use conforms to the applicable regulations of the UR District and to the performance standards of Section 1060.110 (Solar Energy Systems). g. The use and site conforms to the performance standards specified by this Chapter. h. The use is allowed as an interim use in the respective zoning district. Community solar gardens are allowed as an interim use in the UR District when the parcel is guided Light Industrial and identified for staging in 2015 and beyond in the Sewer Staging Plan in the 2030 Comprehensive Plan. i. The date or event that will terminate the use can be identified with certainty. j. The use will not impose additional unreasonable costs on the public. 3. Notwithstanding any provision in the zoning regulations to the contrary, the interim use for a community solar garden shall terminate upon any of the following events, whichever occurs first: a. The IUP shall terminate 30 years from the date of approval by City Council; b. Upon violation of the conditions under which the permit was issued; c. The redevelopment of the use and property upon which it is located to a permitted or conditional use as allowed within the respective zoning district; d. The solar garden is abandoned or ceases operation for a continuous period of 12 months. City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-95 Page 3 of 4 4. The applicant shall install photovoltaic panels that have an anti-reflective coating, textured glass, or equivalent material that demonstrates a reduction in the potential for after-image, as defined by Sandia National Laboratories. 5. No approvals are granted for impacts to wetlands. The applicant is responsible for coordinating with Elm Creek Watershed Management Commission for any required wetland or stormwater permits. 6. Prior to the issuance of permits, the applicant shall: a. Submit detailed drawings of photovoltaic panels and associated infrastructure to the City. b. Revise plans to demonstrate compliance with Section 945.060, Subd. 1 (Other Utilities) of the Subdivision Ordinance. c. Demonstrate compliance with the conditions of the City Engineer Memo dated November 22, 2016. d. Demonstrate compliance with the conditions of the memo from the Minnesota department of Transportation dated November 10, 2016. e. Provide proof of ECWMC approval for the project. f. Provide an updated maintenance plan for staff review and approval. g. Comply with all conditions in the public safety memo dated November 23, 2016. h. The applicant shall revise the plans provide on-site landscaping on the north and west boundary of the project site that complies with the required number of trees and shrubs specified in Section 1060.110, Subd. 3. A. 8 of the Zoning Ordinance. i. Record the approving resolution at Hennepin County and provide proof of recording to the City. j. Obtain all necessary approvals from MNDOT for work in the public right-of-way. k. Submit electronic files of the survey and site plan prepared by Westwood Engineering to the City in AutoCAD format. l. Provide a performance bond in the amount of $510,829 for decommissioning estimated by Westwood Engineering in the decommissioning plan dated December 1, 2016. The performance bond shall have an automatic renewal close for the 30 year life of the project and must be submitted for review and approval by the City Attorney. 7. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use and completes the required improvements. City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-95 Page 4 of 4 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator He nn e pin Cou n ty P ro perty Ma p Pr op osed lo ca tio n of Co mmun ity So lar G ar den Da te : 10 /31/2 016 Comm en ts: 1 inc h = 8 00 fee t PAR CEL ID: 31119 23 320 00 1 OWN ER N AME: E P Sc hu mac he r E ta l Tru stee s PAR CEL AD DRESS: 2 371 0 Sta te H w y No 55 , C or co ra n MN 5 53 57 PAR CEL AR EA: 74 acres , 3,223 ,402 sq ft A-T-B: Ab stra ct SAL E PR ICE: $4,10 0,00 0 SAL E D ATA: 1 0/20 04 SAL E C OD E: Exclu de d Fro m Ra tio Stud ies ASSESSED 20 15 , PAYABLE 201 6 PROPERT Y TYPE: Fa rm H OM ESTEAD : H ome ste ad M AR KET VAL UE: $1,4 12,00 0 TAX TO TAL: $11,754 .64 ASSESSED 20 16 , PAYABLE 201 7 PRO PER TY TYPE: Fa rm HO MESTEAD: Ho meste ad MARKET VALU E: $1 ,4 28 ,0 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 1 6 Da te : 11 /11/2 016 He nn e p in Co u nty Natu ra l R es o urc es Map Legen d Eco lo gically Signif icantAreas Lan d Co ver - Q u al it y High Q u alit y Go od Q u alit y Mode rat e Q ualit y Poor Q ualit y Al te red Non-N ativ e P lantCommunity: N ativ e S pec ie sPresent Al te red Non-N ativ e P lantCommunity: N o N ativ eSpecies Pre sent Co mm e nt s :¯PID: 3 111 9233 2 000 1 Add re s s: 2 3 710 STA TE H W Y N O 55, C OR C OR AN O wne r N am e: E P SC H UM AC H ERETAL TR U STEE S Acr es: 74 1 inc h = 8 00 f ee t This data (i) is fu rnished 'AS IS' wit h n o re prese nta tion as to completene ss or a ccuracy; (ii) is furnish ed wit h n o wa rran ty o f any kind; a nd (iii) is not suitab le f or leg al, e ng in ee rin g o r surveying pu rposes. He nnepin County sh all no t be lia ble for any d amag e, in jury or loss re sulting from this d at a.CO PYRIGHT © HENNEP IN COUNTY 20 16 Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kendra Lindahl From: Kevin Mattson, P.E., Kent Torve, P.E. Date: November 22nd, 2016 Subject: MN Solar IUP – Plan Review Comments A concept figure, dated 9/20/16, has been received. The following comments are in regards to the plans submitted and should be considered in revisions to next submittal. General 1. Comply with any watershed and MPCA requirements for stormwater regulations. It appears that there are proposed wetland impacts in the NE corner of the project. 2. Resubmit construction plans for review prior to construction. 3. Hold preconstruction meeting prior to construction. Grading 4. Submit an exhibit that identifies offsite drainage flow paths. Maintain existing flow paths unless otherwise identified and approved by City. 5. Provide pond OCS details for control structures. 6. Identify and label all EOF locations and elevations. Streets 7. Expand the access road to provide a 20-foot wide emergency access to the facility. 8. Obtain driveway access approval from DOT and submit documentation to City. 9. Road section shall be a minimum of 12” aggregate base and pass a roll test after placement of materials as observed by City Engineer. End of Comments CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us Memo To: Planning (Planner Lindahl) From: Public Safety Director Gottschalk Date: November 23, 2016 Re: MN Solar IUP A Public Safety review meeting for the proposed MN Solar project was held on 11/22/2016. In attendance were: Director of Public Safety Gottschalk, Lt. Burns, Fire Chief Leuer, Fire Marshal Kohnen, and Code Compliance Official Pritchard. The following are comments from the meeting: 1. Access road to be constructed per City Engineer’s memo. 2. The access road should extend to the north end of the property with a City approved turnaround. 3. The site shall be signed at the entrance to the public street. 4. City approved lock box(es) shall be installed at all secured/gated entrances. 5. Property landscaping shall be maintained as to prevent overgrowth. 6. Must maintain access throughout the site year-round. 7. An emergency plan should be in place. This shall include emergency contact information, shut-off locations, first responder shut-down procedures, and general site information.                                             INTERIM  USE  PERMIT  APPLICATION     October  18,  2016   2   COVER  LETTER     October  18,  2016         Brad  Martens   City  Administrator   City  of  Corcoran  City  Hall   8200  County  Road  116     Corcoran,  MN  55340     RE:  Application  by  Minnesota  Solar  LLC  for  an  Interim  Use  Permit  to  Construct  and  Operate  a   Community  Solar  Garden:  Parcel  ID  31-­‐119-­‐23-­‐32-­‐0001     Dear  Brad:     Pursuant  to  §1060.100  of  the  new  ordinance  of  the  City  of  Corcoran  (the  “City”)  regarding  solar  energy  systems   and,  specifically,  community  solar  gardens,  Minnesota  Solar  LLC  is  submitting  this  Interim  Use  Permit  (“IUP”)   application  for  a  solar  garden  on  property  located  at  23710  Highway  55  (the  “Property”).    We  believe  the  Property   is  well  qualified  for  the  interim  use,  as  it  conforms  to  all  the  criteria  delineated  by  the  city.    It  is  located  in  the   Urban  Reserve  District,  guided  Light  Industrial,  and  is  identified  for  staging  in  2015  and  beyond  by  the  Sewer   Staging  Plan  in  the  City’s  2030  Comprehensive  Plan.         Enclosed  you  will  find  the  full  IUP  application,  which  is  proposed  for  five  (5)  contiguous  community  solar  gardens   of  1  MW  each.    We  believe  that  this  community  solar  garden  is  an  ideal  candidate  for  an  interim  use  permit  on  this   property.    Minnesota  Solar  LLC  is  a  turnkey  community  solar  developer,  coordinating  all  project  details— development,  permits,  finance,  construction,  management,  insurance,  maintenance,  monitoring,  and  customer   service.           We  are  looking  forward  to  working  with  the  City  on  this  project,  and  we  appreciate  the  steps  it  has  taken  so  far  in   working  with  us  to  enact  this  ordinance.  Please  contact  us  with  any  questions,  comments,  or  points  for   clarification.         Sincerely,     Michelle  Matthews,  VP  of  Business  Development  &  Regulatory  Affairs   T  ●  612.260.2230     MINNESOTA  SOLAR  LLC   100  North  6th  Street,  Suite  222C   Minneapolis,  Minnesota,  55403     3   CONTENTS CONTENTS ..................................................................................................................................................... 3   1.  SITE  DESCRIPTION  AND  NATURE  OF  THE  REQUEST ..................................................................................... 4   2.  PROPERTY  ATTRIBUTES  AND  IMPACT  ON  ADJOINING  PROPERTIES .............................................................. 5   3.  SITE  PLAN  &  SETBACKS ............................................................................................................................ 5   4.  HOURS  AND  DAYS  OF  OPERATION ............................................................................................................ 5   5.  UNDER-­‐ARRAY  VEGETATION  –  SEEDING  FOR  NATIVE  VEGETATION .............................................................. 6   6.  LANDSCAPING  AND  SCREENING  PLANS ..................................................................................................... 6   7.  DRIVEWAYS,  ACCESS  ROADS  AND  PARKING  SPACES ................................................................................... 8   8.  DRAINAGE  AND  GRADING  PLAN ............................................................................................................... 9     APPENDIX  A  –  ALTA  SURVEY   APPENDIX  B  –  GLARE  STUDY   APPENDIX  C  –  SITE  PLAN   APPENDIX  D  –  PRELIMINARY  DRAINAGE  REPORT   APPENDIX  E  –  EROSION  CONTROL  PLAN   APPENDIX  F  –  WETLAND  DELINEATION  REPORT       4   1. SITE  DESCRIPTION  AND  NATURE  OF  THE  REQUEST   This  application  is  for  an  interim  use  permit  for  the  construction  and  operation  of  a  community  solar  garden  on  a   site  we  call  “Corcoran.”    The  proposed  solar  garden  is  fully  described  throughout  the  sections  below.    This   proposed  array  will  be  a  community  solar  garden,  meaning  that  residents  and  businesses  in  Corcoran  or  adjacent   cities  or  towns  who  are  Xcel  Energy  customers  will  be  able  to  subscribe  to  a  portion  of  the  electricity  generated   and  receive  bill  credits  on  their  retail  electric  bills.    In  this  way,  local  residents  and  businesses  benefit  directly  from   the  array  and  its  renewable  energy.   The  proposed  community  solar  garden  is  located  in  the  furthest  southwest  corner  of  the  City  of  Corcoran,  along   Highway  55.    It  is  slated  for  future  industrial  development,  and  we  have  structured  the  proposed  garden  with  a   large  south,  highway-­‐facing  setback  to  accommodate  industrial  development.     The  major  equipment  components  of  a  community  solar  garden  are  solar  panels,  inverters,  and  racking.  Fixed-­‐tilt   solar  racks  provided  by  a  vetted  manufacturer  hold  up  the  solar  panels,  which  reach  10  to  12  feet  off  of  the  ground   at  the  highest  point.    Fixed-­‐tilt  racks  are  installed  with  driven  piles  that  are  embedded  into  the  ground  to  the   appropriate  depth  to  guarantee  long-­‐term  stability  and  structural  soundness,  based  on  detailed  structural  and   geotechnical  analysis.    Driven  piles  also  facilitate  decommissioning  at  the  end  of  the  life  of  the  solar  garden,  as   they  do  not  require  cement  foundations.    Most  importantly,  we  offer  ongoing  maintenance  of  all  of  our  solar   gardens.  On  a  consistent  schedule,  we  will  analyze  solar  array  performance,  detecting  and  diagnosing  any   production  outages,  identifying  and  addressing  underperformance  issues,  managing  service  teams  and  technicians,   and  contacting  landowners  and  the  utility.    All  of  our  solar  gardens  operate  and  are  monitored  24  hours  a  day,  365   days  a  year  after  construction  is  complete  and  the  system  is  producing.    We  monitor  the  garden  remotely  through   a  computer  acquisition  system,  both  to  monitor  system  performance  as  well  as  to  detect  any  potential  problems.     In  the  case  of  any  problem  or  outage,  we  can  dispatch  personnel  appropriately  to  address  the  concern.     5   2. PROPERTY  ATTRIBUTES  AND  IMPACT  ON  ADJOINING  PROPERTIES   The  proposed  Corcoran  site  is  a  75-­‐acre  parcel.  To  provide  more  detailed  information  about  the  site,  we  have   enclosed  an  uncertified  ALTA  Survey  (Appendix  A)  to  document  the  current  site,  and  we  are  open  to  further   inquiries  by  the  city  as  we  go  through  the  permitting  process.    In  order  to  accommodate  future  industrial   development  to  this  area  of  Corcoran,  we  have  situated  the  solar  garden  further  north  on  the  property.    This   leaves  room  for  businesses  to  develop  the  most  visible  and  accessible  portion  of  the  property,  along  Highway  55.   In  general,  large  solar  gardens  need  sites  with  substantial  acreage  (more  than  is  commonly  available  or  economic   in  higher-­‐density  urban  areas),  soils  sufficient  to  support  the  equipment,  access  to  adequate  electric  transmission   facilities,  and  clear  access  to  sunlight.  In  other  words,  a  shaded  commercial  parcel,  situated  between  taller   buildings,  isn’t  practicable  for  a  solar  garden.  In  addition,  solar  arrays  require  no  water  or  other  infrastructure   improvements,  allowing  them  to  be  located  outside  developed  areas  without  imposing  burdens  on  public  facilities.   This  site  contains  the  many  characteristics  needed  for  a  solar  array,  as  noted  above.     We  anticipate  that  this  solar  garden  will  have  minimal  impacts  on  the  adjoining  properties.    The  property  to  the   east  is  a  storage  facility,  and  the  agricultural  property  to  the  north  is  separated  from  the  proposed  solar  array  with   dense  vegetation.    While  there  is  residential  property  to  the  west,  the  array  will  be  set  back  considerably  from   these  residences  and  also  separated  by  a  vegetated  buffer.    In  addition,  we  consider  solar  gardens  to  be  good   neighbors.    They  do  not  generate  any  dust,  noise  or  odors.    After  construction,  they  generate  very  little  traffic,  and   they  provide  energy  to  the  local  community.    To  address  any  concerns  regarding  glare,  we  have  provided  a   detailed  glare  study  as  Appendix  B.       With  respect  to  this  parcel  of  land,  Minnesota  Solar  LLC  is  working  in  conjunction  with  a  willing  and  interested   landowner.    They  see  the  potential  for  future  industrial  development  in  this  area,  but  it  is  too  soon  for  full-­‐on   investment  and  development.    A  solar  garden  is,  essentially,  a  friendly  neighbor  that  not  only  provides  benefits  to   the  current  neighbors  but  also  buys  time  before  the  rest  of  the  land  is  developed.    It  does  not  impede  any  orderly   development  of  the  neighborhood.     3. SITE  PLAN  &  SETBACKS   A  preliminary  site  plan  is  enclosed  as  Appendix  C  to  highlight  our  vision  for  the  community  solar  garden  and  its   conformance  with  required  setbacks,  height  and  coverage  limitations  for  the  LI  District.  The  proposed  solar  garden   is  not  located  within  100  feet  of  any  residential  dwelling  units,  and  all  power  and  communication  lines  running   between  the  banks  of  panels  and  to  the  on-­‐site  transformers  are  buried  underground.    There  are  no  buildings  to   be  constructed  or  utilized.    As  the  process  of  detailed  engineering  continues  in  the  coming  weeks,  there  may  be   some  changes  made  to  ensure  compliance  with  Xcel  Energy  and  the  city.       4. HOURS  AND  DAYS  OF  OPERATION   An  operational  solar  garden  is  a  mostly-­‐unmanned  facility,  without  any  moving  parts  or  noise.    It  is  monitored   remotely  for  efficient  operation  and  will  only  require  quarterly  visits  for  preventive  maintenance  and  some   potential  repair  visits  due  to  routine  maintenance  requirements.    In  both  cases,  crews  will  arrive  in  a  truck  with   approximately  two  technicians  to  perform  the  necessary  tasks.    In  addition,  on  an  estimated  monthly  basis,  ground   maintenance  crews  will  arrive  in  the  summer  seasons  for  vegetation  control  and  other  such  ground  maintenance   activities.   6   Hours  or  operation  for  a  solar  garden  are  sunrise  to  sunset.  However,  there  will  be  no  on-­‐site  personnel  during   normal  operational  hours,  except  for  the  minimal  visits  for  preventive  and  corrective  maintenance  as  described   above.  The  facility  will  be  fenced,  locked,  and  remotely  monitored.   5. UNDER-­‐ARRAY  VEGETATION  –  SEEDING  FOR  NATIVE  VEGETATION   MN  Solar  LLC  is  committed  to  planting  native  grasses  to  blanket  the  ground  beneath  our  solar  gardens,  consistent   with  Minn.  Stat.  §216B.1642  and  the  city’s  ordinance.    As  such,  we  plant  a  diverse  mix  of  multiple  species  of  low-­‐ lying,  deep-­‐rooted  grasses.    A  recent  study  has  shown  that  these  native  plantings  reduce  storm  water  runoff  by   23%  for  the  2-­‐year  storm  (2.9  inches  of  rain)  and  8%  for  the  100-­‐year  storm  (7.8  inches  of  rain)  (Jeffrey  Broberg,   “Utility  &  Community  Solar  Should  Use  Native  Landscaping,”  http://cleantechnica.com/2016/03/15/utility-­‐and-­‐ community-­‐solar-­‐should-­‐use-­‐native-­‐landscaping/).     At  the  end  of  our  solar  gardens’  25-­‐year  life,  we  decommission  our  projects.    In  other  words,  we  remove  the  solar   system  and  return  the  land  to  the  way  we  found  it  (details  below).    We  remove  the  solar  panels  and  racking,  the   concrete  inverter  pads,  and  all  other  equipment.    Because  we  use  helical  piles  driven  into  the  ground,  removing   the  system  is  relatively  simple  and  disrupts  the  land  very  little.    Neighbors  are  left  with  an  undisturbed  field  of   native  grasses.    The  solar  garden  is  not  a  permanent  transformation  of  the  land,  and,  once  decommissioned,  the   vegetation  is  as  good  as,  or  better  than,  CRP  land.       At  Minnesota  Solar  LLC,  we  are  committed  to  using  pollinator-­‐friendly  vegetation  mix  underneath  the  solar  panels   and  in  the  surrounding  areas  within  the  project  site.    We  propose  using  a  seed  mix  design  specific  to  this  site  based   on  the  parameters  and  methodology  defined  by  the  Minnesota  Department  of  Transportation:    http://www.dot.state.mn.us/environment/erosion/pdf/native-­‐seed-­‐mix-­‐dm.pdf     The  design  goals  for  this  solar  garden  seed  mix  will  be  to:   • Withstand  harsh  climate  conditions   • Minimize  maintenance  costs   • Minimize  erosion   • Improve  water  quality   • Reduce  storm  water  runoff     We  will  work  with  a  local  landscaping  company  to  maintain  the  vegetation,  mowing  it  and  maintaining  it  as  needed   to  maximize  weed  and  erosion  control,  while  also  not  restricting  any  sunlight  reaching  the  solar  panels.   6. LANDSCAPING  AND  SCREENING  PLANS   We  understand  and  appreciate  that  many  communities—like  Corcoran—would  like  to  see  landscape  screening  on   the  periphery  of  solar  gardens  developed  in  their  areas.    We  have  confronted  this  head-­‐on  in  other  communities   across  the  region  by  proposing  optimal  species  and  locations  for  screening  our  projects.    Minnesota  Solar  LLC  has   consulted  with  both  local  contractors  and  arborists  with  experience  in  landscape  screening  in  the  area  inform  our   landscaping  plan.  They  have  provided  the  exact  size,  quantity,  planting  spacing,  and  appropriate  species  of   vegetation  to  accomplish  effective  screening.  In  addition,  the  following  document  was  referenced  to  determine   which  species  of  vegetation  would  be  appropriate  for  the  City  of  Corcoran:   • Minnesota’s  Native  Vegetation:  A  Key  to  Natural  Communities,  version  1.5   7   Minnesota  Solar  LLC  proposes  to  plant  a  mix  of  species  of  trees  and  shrubs  to  act  as  screening.  Figures  1  and  2   show  samples  of  the  preferred  White  Cedar  Evergreen  and  Black  Hills  Spruce  (final  selection  depending  on   availability),  while  Figures  3  and  4  show  seasonal  samples  of  the  deciduous  dogwood  hedge.                        Figure  1:  Example  of  White  Cedar  Evergreen                                                          Figure  2:  Example  of  Black  Hills  Spruce        Figure  3:  Dogwood  hedge  examples,  summer  and  fall   Our  proposed  solar  garden  site  is  unusual  in  that  it  has  a  periphery  of  natural  vegetation.    As  you  can  see  in  the   birds’  eye  view  below,  the  northern  and  western  boundaries  of  the  property  are  lined  with  trees.    On  the  eastern   edge,  there  is  a  line  of  vegetation,  as  well.    It  is  spottier,  however,  and  we  would  ensure  that  our  screening   conforms  to  the  required  landscaping  enumerated  in  the  ordinance.    In  addition,  we  will  screen  the  southern   boundary  of  the  solar  garden  to  shield  any  sightlines  from  future  industrial  development  on  the  southern  part  of   the  parcel  (highlighted  in  orange  below).       8       PLANTING  METHODOLOGY   The  evergreen  trees  we  would  propose  using  will  be  approximately  7  feet  tall  at  planting,  planted  at  16  or  8  feet  on   center,  depending  on  the  species.  Within  two  growing  seasons,  the  trees  will  significantly  screen  the  perimeter  of   the  solar  garden.    We  will  add  dogwood  bushes  and  serviceberry.    In  addition,  we  ensure  that  our  landscape   contractors  provide  first-­‐year  watering,  while  the  plants  are  establishing  and  a  full  year  of  care,  maintenance,  and   warranty.   FENCING  DETAILS   In  addition  to  vegetative  screening,  our  solar  garden  will  include  a  fence  around  the  entire  perimeter.    This  is  for   security  purposes.    We  propose  a  chain  link  fence,  approximately  7-­‐foot  tall.    While  the  security  fence  will  run  the   entire  perimeter  of  the  project,  the  location  and  length  of  the  proposed  vegetative  screening  for  the  Corcoran  site   is  depicted  in  orange  above.   7. DRIVEWAYS,  ACCESS  ROADS  AND  PARKING  SPACES   The  existence  of  an  access  road  through  the  middle  of  the  solar  array  is  important  for  a  few  reasons.    For  one,  it   provides  necessary  access  for  constructing  and  removing  the  garden,  as  well  as  consistent  mowing  and   maintenance  over  the  years.    Additionally,  it  provides  access,  if  necessary,  for  emergency  crews.  There  is  a   relatively  simple,  three-­‐part  process  for  creating  the  access  road:       (1) Remove  16-­‐foot  wide  area  of  topsoil,  and  store  this  onsite  as  a  berm,   (2) Lay  down  a  geotech  fabric  barrier,  if  necessary,  then     9   (3) Add  approximately  four  to  eight  inches  of  aggregate.       Typically,  only  8-­‐12  inches  of  topsoil  is  removed.  (Only  the  amount  needed  to  enable  a  strong  support  base  for  the   road.)  In  areas  of  particularly  soft  soils,  additional  excavation  and/or  stabilization  of  the  subgrade  may  be  required.     The  amount  of  aggregate  necessary  depends  on  the  depth  of  soil  at  each  particular  site.  The  idea  is  to  emulate  the   original  grading  on  the  site  for  the  purposes  of  maintaining  the  existing  drainage  and  runoff  patterns.  By   constructing  the  access  road  at  the  level  of  the  existing  grade  and  maintaining  the  current  drainage  patterns,  the   impact  to  the  surrounding  lands  is  minimalized.       The  amount  of  aggregate  necessary  depends  on  the  depth  of  soil  at  each  particular  site.    The  idea  is  to  emulate  the   original  grading  on  the  site  for  the  purposes  of  drainage  and  runoff.    At  the  end  of  the  25-­‐year  life  of  the  solar   garden,  the  removal  of  the  road  is  simple.    A  bulldozer  is  able  to  dig  down  inches  to  remove  the  aggregate  as  it  was   laid  down.    The  barrier  is  removed,  and  the  stored  topsoil  is  replaced.     The  proposed  solar  garden,  once  operational,  requires  no  daily  traffic.    Quarterly  trips  may  be  necessary  for   preventive  maintenance,  plus  monthly  trips  in  the  summer  for  ground  maintenance.    Please  see  additional  details   above.    During  the  operational  phase  of  the  solar  garden,  there  will  be  approximately  two  parking  spots  on-­‐site   and  within  the  boundaries  of  the  perimeter  fence.    During  construction,  a  temporary  parking  area  will  be  created   for  installation  crews  and  delivery  trucks  of  the  solar  equipment  (as  needed  for  the  different  phases  of  delivery  of   equipment),  as  well  as  to  accommodate  construction  and  supervision  personnel  for  proper  execution  of  the   project.   8. DRAINAGE  AND  GRADING  PLAN   Minnesota  Solar  LLC  proposes  no  substantial  grading  or  filling  at  this  time  as  grading  is  minimally  required  on  some   areas.    However,  a  preliminary  drainage  study  is  included  as  Appendix  D  for  review  by  the  city.    In  addition,  we   have  provided  an  erosion  control  plan  (Appendix  E)  and  Wetland  Delineation  Report  (Appendix  F)  for  approval  by   the  City  Engineer.    This  provides  information  regarding  erosion  mitigation  measures  during  construction  and   identifies  critical  areas.    The  information  above  regarding  landscaping  and  under-­‐array  seeding  further  adds  to  the   erosion  control  measures  we  plan  to  undertake.           9. ENVIRONMENTAL  IMPACT   The  National  Renewable  Energy  Laboratory  recently  studied  the  environmental  effect  of  solar  panel  manufacturing   and  concluded  that  the  manufacturing  energy  cost  versus  the  energy  payback  is  less  than  4  years.    A  community   solar  garden,  like  the  Corcoran  project  proposed  here,  will  provide  25+  years  of  pollution-­‐free  and  greenhouse  gas-­‐ free  electrical  generation.       In  addition  to  the  positive  effects  of  solar  energy,  several  of  the  sections  above  detail  how  and  why  a  solar  garden   does  not  have  adverse  effects  on  the  environment.    Because  we  choose  sites  that  are  relatively  flat,  and  because   our  solar  panels  and  racking  systems  can  accommodate  some  undulation  and  variation  in  topography,  we  need  to   do  very  little,  if  any,  grading  on  the  site.    In  addition,  the  native  grasses  that  we  plant  beneath  and  between  the   rows  of  solar  panels  reduce  runoff  (compared  to  row  crops).    These  are  just  a  few  of  the  reasons  that  our  proposed   use  does  not  adversely  affect  the  environment  –  in  fact,  it  does  quite  the  opposite.     10. DECOMMISSIONING  PLAN   PROCEDURE  FOR  DECOMMISSIONING  AT  END  OF  LIFE  OF  THE  COMMUNITY  SOLAR  GARDEN   10     A  community  solar  garden  consists  of  numerous  recyclable  materials,  including  glass,  semiconductor  material,   steel,  aluminum,  copper,  and  plastics.    When  the  project  reaches  the  end  of  its  operational  life,  which  we  expect  to   be  25  years  from  now,  but  could  be  in  excess  of  40  years,  the  component  parts  will  be  dismantled  and  recycled  as   described  below.    In  addition,  the  decommissioning  can  also  take  place  after  twelve  (12)  months  of  non-­‐operation,   as  required  by  the  site  lease  and  the  city.     At  the  time  of  decommissioning,  the  project  components  will  be  dismantled  and  removed  using  minimal  impact   construction  equipment,  and  materials  will  be  safely  recycled  or  disposed.    Specific  opportunities  for  reuse  or   recycling  (e.g.,  panels)  will  be  considered  to  the  maximum  amount  practicable.  Where  such  options  are  not  viable,   components  will  be  decommissioned  and  disposed  of  at  an  appropriately  licensed  facility.       As  laid  out  below,  the  security  fence  and  equipment  will  be  dismantled,  stored  on  site  and  then  transported  to  the   appropriate  locations.  All  access  roads  will  be  removed,  and  grading  will  be  returned  to  original  state  (unless   determined  otherwise  by  the  landowner  and/or  city).    Based  on  our  preliminary  designs,  we  expect  that  the  solar   gardens  will  be  installed  with  minimal,  if  any,  grading  required.  Hence  any  restoration  activities  at  the  time  of   decommissioning  will  likewise  require  minimal  re-­‐grading.       MN  Solar  LLC  will  be  responsible  for  all  the  decommissioning  costs.    The  elements  of  such  decommissioning  will  be:     a. Obtain  any  permits  required  for  the  decommissioning,  removal,  and  legal  disposal  of  project  components   prior  to  commencement  of  decommissioning  activities   b. Remove  and  dispose  all  equipment  components     c. Remove  all  hazardous  materials  (if  any)  and  transport  them  to  be  disposed  of  by  licensed  contractors  at   an  appropriate  facility,  in  accordance  with  rules  and  regulations   d. If  appropriate,  re-­‐grade,  and  re-­‐vegetate  in  accordance  with  permits  and  in  compliance  with  all  applicable   rules  and  regulations   e. Preserve  and  reclaim  the  soils  on  the  project  site  to  a  level  of  pre-­‐project  quality   f. Reclaim  soils  in  the  access  driveway  and  equipment  pad  areas  by  removing  imported  aggregate  material   and  concrete  foundations  and  replace  with  soils  as  needed   g. Remove  electrical  conduits  and  backfill  trenches  with  the  native  soils  removed   h. Reseed  and  mulch  disturbed  areas  using  a  seed  mix  pre-­‐approved  by  the  city   TEMPORARY  EROSION  CONTROL     During  the  decommissioning  of  the  project,  Minnesota  Solar  LLC  will  use  appropriate,  temporary  (construction-­‐ related)  erosion  and  sedimentation  control  best  management  practices.     EQUIPMENT  REMOVAL  PROCESS     The  decommissioning  of  the  project  proceeds  in  reverse  order  of  the  installation:       1. The  solar  system  will  be  disconnected  from  the  utility  power  grid.   2. PV  modules  will  be  disconnected,  unattached,  collected,  and  removed.   3. Site  aboveground  and  underground  electrical  interconnection  and  distribution  cables  will  be  removed  and   recycled  off-­‐site  by  an  approved  recycler.   4. PV  module  support  racking  will  be  removed  and  recycled  off-­‐site  by  an  approved  recycler.   5. PV  modules  support  steel  and  support  posts  will  be  removed  and  recycled  off-­‐site  by  an  approved   recycler.   6. Electrical  devices,  including  transformers  and  inverters,  will  be  removed  and  recycled  off-­‐site  by  an   approved  recycler.   11   7. Concrete  pads  will  be  removed  and  recycled  off-­‐site  by  an  approved  recycler.   8. Fencing  will  be  removed  and  recycled  by  an  approved  recycler.     The  project  site  may  be  converted  to  other  uses  in  accordance  with  applicable  land  use  regulations  at  the  time  of   decommissioning.    There  are  no  permanent  changes  to  the  site,  and  it  can  be  restored  to  its  original  condition.  This   is  one  of  the  many  great  things  about  solar  gardens.  If  desired,  the  site  can  return  to  productive  farmland  after  the   system  is  removed.     ESTIMATED  COST  OF  DECOMMISSIONING     The  estimated  cost,  salvage  value,  and  net  costs  of  decommissioning  the  project:                                                                                       DECOMMISSIONING  FUND     The  purpose  of  the  decommissioning  fund  is  to  ensure  there  is  sufficient  money  available  to  return  the  project  site   to  the  appropriate  condition  at  the  end  of  the  project’s  useful  life  or  earlier,  should  the  solar  garden  cease   operations  for  a  twelve-­‐month  period.     The  city  will  be  the  designated  beneficiary  of  the  fund  and  will  be  provided  a  copy  of  the  document,  establishing   the  security  before  construction  commences.    The  decommissioning  fund  will  initially  be  an  irrevocable  standby   letter  of  credit  or  escrow  funds  (the  “Security”).    If  Minnesota  Solar  is  unable  or  unwilling  to  commence   decommissioning  activities  within  a  reasonable  period  of  time,  not  to  exceed  the  allotted  twelve-­‐month  period,   the  City  of  Corcoran  will  be  granted  access  to  demand  payment  under  the  Security.    The  Security  will  be  in  the   amount  of  $25,000.         12     CONCLUSION   MN  Solar  LLC’s  proposed  Corcoran  solar  garden  complies  with  all  substantive  requirements  of  the  city’s  ordinance.   In  addition,  its  operation  can  generate  direct  benefits  for  city  residents  subscribing  to  the  project.      We  appreciate   the  time  and  effort  you  have  already  put  into  the  community  solar  garden  effort,  and  we  look  forward  to  bringing   the  first  solar  garden  to  the  City  of  Corcoran.       Phone (952) 937-5150 7699 Anagram Drive Fax (952) 937-5822 Eden Prairie, MN 55344 Toll Free (888) 937-5150 TYPICAL 20' WIDE PROJECT ACCESS ROAD Phone (952) 937-5150 7699 Anagram Drive Fax (952) 937-5822 Eden Prairie, MN 55344 Toll Free (888) 937-5150 x x x x x x x x x Phone (952) 937-5150 7699 Anagram Drive Fax (952) 937-5822 Eden Prairie, MN 55344 Toll Free (888) 937-5150 12/1/2016 PROCEDURE FOR DECOMMISSIONING AT END OF LIFE OF THE COMMUNITY SOLAR GARDEN A community solar garden consists of numerous recyclable materials, including glass, semiconductor material, steel, aluminum, copper, and plastics. When the project reaches the end of its operational life, which we expect to be 25 years from now, but could be in excess of 40 years, the component parts will be dismantled and recycled as described below. In addition, the decommissioning can also take place after twelve (12) months of non-operation, as required by the site lease and the city. At the time of decommissioning, the project components will be dismantled and removed using minimal impact construction equipment, and materials will be safely recycled or disposed of in accordance with requirements. Specific opportunities for reuse or recycling (e.g., panels) will be considered to the maximum amount practicable. Where such options are not viable, components will be decommissioned and disposed of at an appropriately licensed facility. As laid out below, the security fence and equipment will be dismantled, stored on site and then transported to the appropriate locations. All access roads will be removed and grading will be returned to original state (unless determined otherwise by the landowner and/or city). Based on our preliminary designs, we expect that the solar gardens will be installed with minimal, if any, grading required. Hence any restoration activities at the time of decommissioning will likewise require minimal re -grading. MN Solar LLC will be responsible for all the decommissioning costs. The elements of such decommissioning will be: a. Obtain any permits required for the decommissioning, removal, and legal disposal of project components prior to commencement of decommissioning activities b. Remove and dispose all equipment components c. Remove all hazardous materials (if any) and transport them to be disposed of by licensed contractors at an appropriate facility, in accordance with rules and regulations d. If appropriate, re-grade, and re-vegetate in accordance with permits and in compliance with all applicable rules and regulations e. Preserve and reclaim the soils on the project site to a level of pre-project quality f. Reclaim soils in the access driveway and equipment pad areas by removing imported aggregate material and concrete foundations and replace with soils as needed g. Remove electrical conduits and backfill trenches with the native soils removed h. Reseed and mulch disturbed areas using a seed mix pre-approved by the city TEMPORARY EROSION CONTROL During the decommissioning of the project, Minnesota Solar LLC will use appropriate, temporary (construction-related) erosion and sedimentation control best management practices as described in the project Stormwater Pollution Prevention Plan (SWPPP). EQUIPMENT REMOVAL PROCESS The decommissioning of the project proceeds generally in the reverse order of the installation: 1. The solar system will be disconnected from the utility power grid. 2. PV modules will be disconnected, unattached, collected, and removed. 3. Site aboveground and underground electrical interconnection and distribution cables will be removed and recycled off-site by an approved recycler. 4. PV module support racking will be removed and resold or recycled off-site by an approved recycler. 5. PV modules support steel and support posts will be removed and recycled off-site by an approved recycler. 6. Electrical devices, including transformers and inverters, will be removed and recycled off-site by an approved recycler. 7. Concrete pads will be removed and recycled off-site by an approved recycler. 8. Fencing will be removed and recycled by an approved recycler. The project site may be converted to other uses in accordance with applicable land use regulations at the time of decommissioning. There are no permanent changes to the site , and it can be restored to its original condition. This is one of the many great things about solar gardens. If desired, the site can return to productive farmland after the system is removed. ESTIMATED COST OF DECOMMISSIONING The estimated cost, salvage value, and net costs of decommissioning the project: Demo & Restoration Cost $ 510,829 Salvage Value $ (544,254) Total Net Cost $ (33,425) The breakdown of these costs: Quantity Unit Unit Cost Total Cost Mobilization/Demobilization 1 Lump Sum $30,000.00 $30,000 Permitting State Permits 1 Lump Sum $5,000.00 $5,000 Subtotal Permitting $5,000 Civil Infrastructure Removal Gravel Surfacing from Road 1,243 CY $5.80 $7,212 Haul Gravel Removed from Road 1,243 CY $6.84 $8,505 Disposal of Gravel Removal from Road 1,243 CY $0.00 $0 Removal Geotextile Fabric from Road Area 50,360 SF $0.10 $5,036 Culvert Removal and Disposal 0 Each $1,200.00 $0 De-Compact and Grade Road Corridor 3,148 LF $1.00 $3,148 Topsoil and Stabilization on Removed Road Area 1.7 Acres $17,000.00 $29,481 Removal of Security Fence 4,992 LF $6.50 $32,448 Subtotal Civil Infrastructure $85,830 Structural Infrastructure Remove PV Rack Steel Post to a 4' Depth 2,440 Each $13.00 $31,720 Haul PV Rack Array Steel Post 137 Ton $6.75 $926 Removal Transformer Station Post to a 4' Depth 40 Each $13.00 $520 Haul Transformer Station Post 2 Ton $6.75 $16 Removal Array Racking 610 Each $75.00 $45,750 Haul Array Racking 366 Ton $6.75 $2,471 Remove, Load, Haul Concrete Electrical Pads 100 CY $150.00 $15,000 Subtotal Structural Inf rastructure $99,639 Electrical Collection/Transmission System Removal of PV Modules 21,960 Each $10.00 $219,600 Haul PV Modules 528 Ton $6.75 $3,567 Remove and Load String Inverters 210 Each $9.00 $1,890 Haul String Inverters 11 Ton $135.00 $1,418 Removal Loading and Freight of Transformers 5 Each $400.00 $2,000 Removal, Loading and Freight of Electrical Equipment 1 Each $1,000.00 $1,000 Removal and Disposal of SCADA Equipment 1 Each $500.00 $500 Removal and Load Underground Collector System Cables 38,160 LF $0.07 $2,671 Haul Underground Cable 13 Ton $135.00 $1,803 Subtotal Electrical Collection/Transmission System $234,449 Site Restoration Perimeter Controls 5,000 LF $4.00 $20,000 Topsoil and Turf Establishment on area within Removed Array 30.1 Acres $1,300.00 $39,148 Subtotal Site Restoration $59,148 Subtotal Demolition/Removals $514,065 Salvage Fencing 27 Tons $50.00 $1,350 Steel Posts 146 Tons $175.00 $25,620 Module Racking 366 Tons $175.00 $64,050 PV Modules 21,960 Each $20.00 $439,200 Transformers 5 Each $2,500.00 $12,500 Switch Gear, Capacitors, Fuses, Etc. 1 Each $1,000.00 $1,000 SCADA Equipment 1 Each $0.00 $0 Collection Lines 26,712 Pounds $0.02 $534 Subtotal Salvage $544,254 Total Demolition Minus Salvage $(33,425) DECOMMISSIONING FUND The purpose of the decommissioning fund is to ensure there is sufficient money available to return the project site to the appropriate condition at the end of the project’s useful life or earlier, should the solar garden cease operations for a twelve-month period. The landowner will be the designated beneficiary of the fund and will be provided a copy of the document, establishing the security before construction commences. The decommissioning fund will initially be an irrevocable standby letter of credit or escrow funds (the “Security”). If Minnesota Solar is unable or unwilling to commence decommissioning activities within a reasonable period of time, no t to exceed the allotted twelve-month period, the City of Corcoran will be granted access to demand payment under the Security. The Security will be in the amount of $25,000. 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: December 14, 2016 for the December 19, 2016 City Council Meeting RE: Lot Consolidation at 8920 Foxline Drive and 8909 Trail Haven Road (PID #s 1611923140007 & 1611923140002) (City File 16-034) 60-DAY REVIEW DEADLINE: February 17, 2017 1.Application Request Carolyn Carlson is requesting to consolidate two existing 1.69-acre lots to create one 3.39-acre lot. There is an existing house and shed at 8920 Foxline Drive and a vacant parcel at 8909 Trail Haven Road. 2.Context The two subject parcels share an east/west border and are previously platted lots. The applicant wishes to consolidate the lots to alleviate the tax burden from assessments and because she believes that the buildability of the Trail Haven Road lot is limited. Background At its August 25, 2016 City Council Meeting, City Council approved an Ordinance Amendment to bring the subdivision standards into compliance with state statute, which explicitly states that lot line adjustments and lot consolidations are not subdivisions. Lot consolidations and lot line adjustments are now reviewed under Section 926 of the Subdivision Ordinance which allows administrative review and approval of lot line adjustments and lot consolidations, except when the City requires dedication of right-of-way. This is the first application to be reviewed under the recently adopted ordinance. The applicant’s narrative states that both properties were purchased in 1973, and that 8909 Trail Haven Road has been used for pasture since that time. Agenda Item: 9d. Carlson Lot Consolidation (City file 16-034) 2 December 19, 2016 Zoning and Land Use The subject property is guided Rural / Ag Residential in the 2030 Future Land Use Plan and zoned Rural Residential. The surrounding properties are all zoned Rural Residential and guided Rural / Ag Residential. Natural Characteristics of the Site The 2030 Comprehensive Plan does not identify any significant natural resource areas on the property. There is one wetland identified on the Trail Haven parcel. Parks and Trails The Parks and Trails Map from 2030 Comprehensive Plan does not show any proposed parks or trails on Trail Haven Road or on Foxline Drive. Access The property is served by an existing driveway from Foxline Drive. 4. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. A. Level of City Discretion in Decision-Making The City’s discretion in approving or denying a lot consolidation is limited to whether or not the lot consolidation meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the lot consolidation. B. Consistency with Ordinance Standards Building Rights After the lots are consolidated, there will be one remaining building right for the parcel. Staff notes that after combining these two lots, the applicant would not be able to subdivide the property under the existing ordinance. Future subdivision of the property would be subject to the District standards in place at that time. Lot Size and Shape The lot is currently considered a legal, nonconforming lot because it does not meet the minimum lot area or width required in the Rural Residential district. Consolidating the lot will bring the lot area into compliance with the lot standards for the Rural Residential District, however the lot width will remain legally non-conforming. The lot will become a double-fronted lot. Carlson Lot Consolidation (City file 16-034) 3 December 19, 2016 Standard Required Existing New Minimum Lot Area 2 Acres 1.69 sq. ft. 3.39 sq. ft. Minimum Lot Width 200 Feet 180 feet 180 feet Minimum Lot Depth 300 Feet 404 feet (Foxline), 410 feet (Trail Haven) 819.42 feet Front Setback 50 Feet 61.8 feet from Foxline, approx. 740 feet from Trail Haven 61.8 feet from Foxline, approx. 740 feet from Trail Haven Side Setback 25 feet 41.6 Structures There is currently one home and one shed on the lot. The applicant is not proposing any additional structures. Well and Septic The existing home’s well and septic will remain. No new well and septic is proposed and no additional public improvements would be required to serve the property. Streets The applicant is not proposing any new streets, however, Trail Haven Road is identified as a minor collector in the 2030 Comprehensive Plan. The City requires 40 feet of right-of-way for collector roads, which is seven feet more than the existing right-of-way. The Certificate of Survey shows the required right-of-way dedication that is noted in the City Engineer’s memo dated December 13, 2016. Staff has included a condition that the right-of-way dedication be recorded at the County. Wetlands The Corcoran Natural Resources Inventory Areas Map does not show any wetlands on the property. The Hennepin County Property Map shows that there are probable wetlands on the site. A wetland delineation was completed on both parcels. The wetland delineation was submitted to the Elm Creek Watershed Management Commission (ECWMC) for review and approval. The ECWMC approved the delineation on November 28, 2016. A Minnesota Rapid Assessment Method for Evaluating Wetland Function analysis determined that the wetland is considered a low-quality wetland. Section 1050.010, Subd. 5, C. of the Zoning Ordinance provides standards for wetland buffers and structure setbacks from the buffer. A low- quality wetland would typically require an average buffer width of 15-foot, however, ECWMC requires a 25-foot buffer around wetlands. Applicants are required to comply with the more restrictive standard when City and ECWMC standards differ. The plans show a 25-foot buffer as well as a 15-foot structure setback, which complies with the watershed’s standards and the City’s standards. Carlson Lot Consolidation (City file 16-034) 4 December 19, 2016 Section 1050.010, Subd. 7 states “A permanent wetland buffer monument shall be installed at each lot line where it crosses a wetland buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of 200 feet of wetland edge. If no buffer is required, the monument shall be at the edge of the wetland.” The plans comply with this condition. Section 1050.10, Subd. 5 requires that buffers around wetlands are planted with vegetation in accordance with Section 1050.10, Subd. 8, Buffer Strip Vegetation Performance Standards. The performance standards note that when vegetation exists in buffer strip areas, the retention of existing vegetation in an undisturbed state is preferred. Staff has included a condition that the existing vegetation on site be maintained in a natural state. Drainage and Utility Easements Section 945.060, Subd. 2 of the Subdivision Ordinance requires 10-foot drainage and utility easements around the perimeter of the lot and over the wetlands. The plans comply with these requirements, however, the applicant will need to record the drainage and utility easements at the County. Parks and Trails Staff notes that Section 955.020 of the Subdivision Ordinance states “Park Dedication is only due in cases where additional new parcels are created.” No additional parcels are being created as a result of this lot combination, therefore no park dedication is due for this lot combination. There are no planned trails along Trail Haven Road or Foxline Drive shown in the 2030 Comprehensive Plan. C. Conclusions Staff has reviewed the lot consolidation applicable standards outlined in the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. Staff noted in the staff report the outstanding issues that must be addressed and have included conditions in the attached draft resolution to address these issues. 5. Recommendation Move to adopt the following: a. Resolution 2016-92 approving the Lot Consolidation Attachments 1. Resolution 2016-92 approving the Preliminary Plat 2. Aerial Location Map 3. Hennepin County Natural Resource Maps 4. City Engineer’s memo dated December 13, 2016 5. ECWMC Notice of Decision dated November 28, 2016 6. Certificate of Survey dated December 8, 2016 City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-96 Page 1 of 2 Motion By: Seconded By: A RESOLUTION TO APPROVE A LOT CONSOLIDATION FOR PROPERTY LOCATED AT 8920 FOXLINE DRIVE AND 8909 TRAIL HAVEN ROAD (PID #s 1611923140007 & 1611923140002) (CITY FILE NO. 16-034) WHEREAS, Carolyn Carlson has requested approval of a lot consolidation to create one 3.89- acre lot from two 1.69-acre lots on the property legally described as: Lot 7 Block 2, WESTWOOD GARDENS ADDITION, according to the recorded plot thereof, Hennepin County. Minnesota. Subject to any and all easements of record. AND Lot 2 Block 2, WESTWOOD GARDENS ADDITION, according to the recorded plot thereof, Hennepin County, Minnesota. Subject to any and all easements of record. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran, Minnesota, that it does approve the request for a lot consolidation subject to the following findings and conditions: 1. A lot consolidation is approved in accordance with the plans received by the City on November 17, 2016 and subsequent revisions December 8, 2016, except as amended by this resolution. 2. No new lots are proposed, therefore, no park dedication is required. 3. There is one development right remaining on the lot. Any future subdivision request would be reviewed against the standards in place at the time of the request. 4. While the applicant is not required to re-vegetate the wetland buffers, they shall maintain existing vegetation in accordance with Section 1050.010, Subd. 8 of the Zoning Ordinance. 5. Prior to release of escrow, the applicant must: a. Record Certificate of Survey, all drainage and utility easements and right-of-way dedication documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide the approved Certificate of Survey drawings to the City in an electronic (AutoCAD) format. City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-96 Page 2 of 2 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 19th day of December 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Clerk He nn e pin Cou n ty P ro perty Ma p Da te : 12 /7/20 16 Comm en ts: 1 inc h = 2 00 fee t PAR CEL ID: 16 119 23 140 00 7 OWN ER N AME: C ar olyn A C arls on PAR CEL AD DRESS: 8 920 Fo xlin e D r, Co rcor an MN 553 40 PAR CEL AR EA: 1.6 9 ac re s, 73,7 91 sq ft A-T-B: Ab stra ct SAL E PR ICE: $31 ,9 00 SAL E D ATA: 11/19 72 SAL E C OD E: ASSESSED 20 15 , PAYABLE 201 6 PROPERT Y TYPE: R es iden t ial H OM ESTEAD : H ome ste ad M AR KET VAL UE: $23 0,00 0 TAX TO TAL: $3 ,2 39.8 6 ASSESSED 20 16 , PAYABLE 201 7 PRO PER TY TYPE: R eside ntial HO MESTEAD: Ho meste ad MARKET VALU E: $2 36 ,0 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 1 6 Da te : 12 /7/20 16 He nn e p in Co u nty Natu ra l R es o urc es Map Legen d Co mm e nt s :¯PID: 1 611 9 2314 0002 Add re s s: 8 9 09 T R AIL H AVE N R D , C OR C OR AN O wne r N am e: C AR OLYN A C ARLSO N Acr es: 1.69 1 inc h = 2 00 f ee t This data (i) is fu rnished 'AS IS' wit h n o re prese nta tion as to completene ss or a ccuracy; (ii) is furnish ed wit h n o wa rran ty o f any kind; a nd (iii) is not suitab le f or leg al, e ng in ee rin g o r surveying pu rposes. He nnepin County sh all no t be lia ble for any d amag e, in jury or loss re sulting from this d at a.CO PYRIGHT © HENNEP IN COUNTY 20 16 Da te : 12 /7/20 16 He nn e p in Co u nty Natu ra l R es o urc es Map Legen d Co mm e nt s :¯PID: 1 611 9 2314 0002 Add re s s: 8 9 09 T R AIL H AVE N R D , C OR C OR AN O wne r N am e: C AR OLYN A C ARLSO N Acr es: 1.69 1 inc h = 2 00 f ee t This data (i) is fu rnished 'AS IS' wit h n o re prese nta tion as to completene ss or a ccuracy; (ii) is furnish ed wit h n o wa rran ty o f any kind; a nd (iii) is not suitab le f or leg al, e ng in ee rin g o r surveying pu rposes. He nnepin County sh all no t be lia ble for any d amag e, in jury or loss re sulting from this d at a.CO PYRIGHT © HENNEP IN COUNTY 20 16 Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kendra Lindahl, City Planner From: Kent Torve, City Engineer Date: December 13, 2016 Subject: Carlson Lot Combination Background The applicant owns two parcels, one abutting Foxline Drive and one on Trail Haven Road. The house fronts on Foxline, and is combining the two parcels to create one lot. Review Plat provides 40 feet of ROW on Trail Haven Road with 10 feet D/U easement. o This is consistent with other recent ROW dedication along Trail Haven Fox Line ROW remains as 30 feet from centerline. BWSR Forms 7-1-10 Page 1 of 3 Minnesota Wetland Conservation Act Notice of Decision Local Government Unit (LGU) Elm Creek Watershed Management Commission Address 3235 Fernbrook Ln N, Plymouth, MN 55447 1. PROJECT INFORMATION Applicant Name Carolyn Carlson 8920 Foxline Dr, Corcoran, MN  Project Name 8920 Foxline Dr & 8909 Trail Haven Rd, Corcoran, MN. Lot Combination.  Date of Application 11/01/2016 Application Number 2016-046W Attach site locator map. Type of Decision: Wetland Boundary or Type No-Loss Exemption Sequencing Replacement Plan Banking Plan Technical Evaluation Panel Findings and Recommendation (if any): Approve Approve with conditions Deny   2. LOCAL GOVERNMENT UNIT DECISION Date of Decision: November 28, 2016 Approved Approved with conditions (include below) Denied LGU Findings and Conclusions (attach additional sheets as necessary): The applicant wants to combine two adjacent lots in the city of Corcoran. The City of Corcoran and the Elm Creek WMC require wetland boundaries to be established. Large portion of the wetland is within the east lot. On November 03, 2016, the LGU staff reviewed the delineation in the field and determined that the submitted wetland boundary on the east lot (Lot 2 Block 2) did not reflect the field conditions. The applicant revised the boundary based on the new findings. The attached revised Certificate of Survey reflects the approved wetland boundary PINs # 16-119-23-14-0007 & 16-119-23-14-0002 BWSR Forms 7-1-10 Page 2 of 3 For Replacement Plans using credits from the State Wetland Bank: Bank Account # Bank Service Area County Credits Approved for Withdrawal (sq. ft. or nearest .01 acre) Replacement Plan Approval Conditions. In addition to any conditions specified by the LGU, the approval of a Wetland Replacement Plan is conditional upon the following: Financial Assurance: For project-specific replacement that is not in-advance, a financial assurance specified by the LGU must be submitted to the LGU in accordance with MN Rule 8420.0522, Subp. 9 (List amount and type in LGU Findings). Deed Recording: For project-specific replacement, evidence must be provided to the LGU that the BWSR “Declaration of Restrictions and Covenants” and “Consent to Replacement Wetland” forms have been filed with the county recorder’s office in which the replacement wetland is located. Credit Withdrawal: For replacement consisting of wetland bank credits, confirmation that BWSR has withdrawn the credits from the state wetland bank as specified in the approved replacement plan. Wetlands may not be impacted until all applicable conditions have been met! LGU Authorized Signature: Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255, Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as specified above. If additional details on the decision exist, they have been provided to the landowner and are available from the LGU upon request. Name Ali Durgunoglu Title Technical Advisor to the LGU Signature Date Nov 28, 2106 Phone Number and E-mail 612-596-1171 Ali.Durgunoglu@hennepin.us THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT. Additional approvals or permits from local, state, and federal agencies may be required. Check with all appropriate authorities before commencing work in or near wetlands. Applicants proceed at their own risk if work authorized by this decision is started before the time period for appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be responsible for restoring or replacing all wetland impacts. This decision is valid for three years from the date of decision unless a longer period is advised by the TEP and specified in this notice of decision. 3. APPEAL OF THIS DECISION Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a petition for appeal, including applicable fee, within thirty (30) calendar days of the date of the mailing of this Notice to the following as indicated: Check one: Appeal of an LGU staff decision. Send petition and $0 fee (if applicable) to: Elm Creek Watershed Management Commission 3235 Fernbrook Ln N Plymouth, MN 55447 Appeal of LGU governing body decision. Send petition and $500 filing fee to: Executive Director Minnesota Board of Water and Soil Resources 520 Lafayette Road North St. Paul, MN 55155 BWSR Forms 7-1-10 Page 3 of 3 4. LIST OF ADDRESSEES SWCD TEP member: Stacey Lijewski (email only: Stacey.Lijewski@hennepin.us)    BWSR TEP member: Ben Meyer (email only: ben.meyer@state.mn.us)    LGU TEP member (if different than LGU Contact):          DNR TEP member:     DNR Regional Office (if different than DNR TEP member) Becky Horton (DNR) (email only:  Becky.Horton@state.mn.us)    WD or WMO (if applicable):          Applicant and Landowner (if different) Carolyn Carlson (email only: qhrider1@aol.com); Wayne  Jacobson (email only: jacobsonenv@msn.com)    Members of the public who requested notice:         City of Corcoran: Brad Martens, Kendra Lindahl (email only)    Corps of Engineers Project Manager: Mellissa Jenny (email only:  Melissa.M.Jenny@usace.army.mil)    BWSR Wetland Bank Coordinator (wetland bank plan decisions only) 5. MAILING INFORMATION  For a list of BWSR TEP representatives: www.bwsr.state.mn.us/aboutbwsr/workareas/WCA_areas.pdf  For a list of DNR TEP representatives: www.bwsr.state.mn.us/wetlands/wca/DNR_TEP_contacts.pdf  Department of Natural Resources Regional Offices: NW Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 2115 Birchmont Beach Rd. NE Bemidji, MN 56601 NE Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 1201 E. Hwy. 2 Grand Rapids, MN 55744 Central Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 1200 Warner Road St. Paul, MN 55106 Southern Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 261 Hwy. 15 South New Ulm, MN 56073 For a map of DNR Administrative Regions, see: http://files.dnr.state.mn.us/aboutdnr/dnr_regions.pdf  For a list of Corps of Project Managers: www.mvp.usace.army.mil/regulatory/default.asp?pageid=687 or send to: US Army Corps of Engineers St. Paul District, ATTN: OP-R 180 Fifth St. East, Suite 700 St. Paul, MN 55101-1678  For Wetland Bank Plan applications, also send a copy of the application to: Minnesota Board of Water and Soil Resources Wetland Bank Coordinator 520 Lafayette Road North St. Paul, MN 55155 6. ATTACHMENTS In addition to the site locator map, list any other attachments: Revised Certificate of Survey dated November 16, 2105. STAFF REPORT Agenda Item. 11a. Council Meeting: December 19, 2016 Prepared By: Mike Pritchard Topic: Consideration of Fee Reduction – Tim Laurent, Motor Café Action Required: Direction Summary: Motor Café, located at 23030 Highway 55, experienced a fire in May 2016 which damaged the building to an extent that was not repairable, or would be more expensive to repair than rebuild. Mr. Tim Laurent, owner of Motor Café, has requested that the City review his project for options to reduce application costs. The Council directed staff to submit a report regarding the application. Although the current building is non -conforming, if it were to be repaired or replaced to its original design, a building permit would be all that is required. However, as part of the rebuild, Mr. Laurent is proposing a new building in a new location on the property. Due to this modification, a Site Plan review is required. The cost for this application is $1,925 ($425 fee and $1,500 escrow). The building that is proposed does not meet design standards (Section 1060.050 Subd. 1. C.), and requires a Conditional Use Permit (CUP) to allow exterior building materials of curtain wall panels to exceed 20% of the building wall surface. This is the same process required for Lano’s new accessory building at the corner of County Road 19 and Highway 55. It was also discovered that the current CUP for the property does not cover the actual operations, so this will be addressed as part of the CUP as well. The cost to the applicant for the CUP application is $2,750 ($550 fee and $2,200 escrow). The fees collected for planning projects cover costs to process the application by City Staff, including time to prepare and distribute materials, cost of materials, legal notices and mailings, etc. Escrow fees collected pay for consultant time including planning, engineering, and attorney review. When able to do so, Staff will reduce the amount of escrow taken when there are multiple applications for a single project. (i.e. The City would collect all fees, but only one escrow.) Staff reviewed the application and due to incompleteness and consultant time already spent on the project, we believe most of the escrow will be needed for this project. Mr. Laurent, has since made his application complete including missing materials and has paid all required fees and escrow. The application is scheduled for January Planning Commission and Council review. Financial/Budget: There could be financial implications, depending on Council action. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Accept fees per the fee schedule and as submitted by the applicant. 2. Reduce fees and direct staff to issue a refund to Mr. Laurent. Recommendation: Staff recommends that we accept the fees per the fee schedule as submitted by the applicant. Council Action: Direct Staff how to proceed. Attachments: None STAFF REPORT Agenda Item 11b. Council Meeting: December 19, 2016 Prepared By: Brad Martens, Matt Gottschalk Topic: 2017 Labor Agreement – Police Officers Action Required: Approval Summary: The existing union agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 expires at the end of 2016. At the August 25th meeting, the City Council selected Mayor Guenthner to work with the City Administrator and Director of Public Safety to negotiate a new agreement as a sub-committee. The sub-committee met several times to review written requests of the union and to develop counter positions. Due to the possibility of discussions taking place beyond 2016, Mayor elect Ron Thomas was also brought into the discussions. The City Administrator and Director of Public Safety negotiated the terms of a new agreement based upon the position of the sub-committee. The new recommended agreement is attached to this report. A summary of the changes are below: • Article 23.2 o $25 increase to annual uniform allowance • Article 24 o The Employer shall provide the same contribution that the Employer provides for the Employer’s non-union employees, effective January 1, 2017 which is $1,017.27 per month towards benefits. o If the employee elects to enroll in the City sponsored High Deductible Health Plan (HDHP) an additional $216.67 per month will be deposited in the employees’ Health Savings Account (HSA) account. o Employees waiving medical coverage shall receive $617 per month (waiver benefit). • Article 30.1 o Wage adjustment of 2% on January 1, 2017 and 1% on July 1, 2017 • Article 35 o Term of contract is for one year from January 1, 2017 – December 31, 2017 Financial/Budget: The proposed agreement has been incorporated into the recommended 2017 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Page 2 FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Approve the 2017 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented. 2. Send back to staff for further review. Recommendation: Approve the 2017 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented. Council Action: Consider a motion to approve the 2017 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented Attachments: 1. Draft 2017 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 CORCORAN POLICE DEPARTMENT 2017 SALARY SCHEDULE There is a 2% wage increase effective January 1, 2017. Grade 11 Start 6 Months I Year 2 Years 3 Years 4 Years 5 Years $28.42 $29.46 $30.50 $31.54 $32.58 $33.62 $34.66 There is a 1 % wage increase effective July 1, 2017. Grade 11 Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years $28.70 $29.75 $30.80 $31.85 $32.90 $33.95 $35.00 TN;kz opeiu12 corcoranpd/contract12017final im STAFF REPORT Agenda Item 11c. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: 2017 Fee Schedule Action Required: Approval Summary: Annually the City updates and adopts a fee schedule for the City. Attached is the recommended fee schedule for 2017. It is requested that the City Council approve as recommended. Financial/Budget: The fee schedule sets the amounts charged for various item/services. Changes have been incorporated into the 2017 budget. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1.Adopt Ordinance 2016-345 Adopting Fee Schedule 2.Send back to staff for further review. Recommendation: Adopt Ordinance 2016-345 Adopting Fee Schedule Council Action: Consider a motion to adopt Ordinance 2016-345 Adopting 2017 Fee Schedule Attachments: 1.Ordinance 2016-345 Adopting 2017 Fee Schedule City of Corcoran December 19, 2016 County of Hennepin State of Minnesota ORDINANCE NO. 2016-345 Motion By: Seconded By: AN ORDINANCE ADOPTING 2017 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Adoption of 2017 Fee Schedule. The fees to be charged by the City of Corcoran for 2017 are listed on the attached Exhibit A, which is incorporated herein; that said fee schedule is hereby adopted. Section 3. Continuation/Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 19th day of December 2016. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron _______________________________ Ken Guenthner, Mayor ATTEST: __________________________ Jessica Beise, City Clerk/Administrative Services Coordinator CITY OF CORCORAN 2017 DRAFT FEE SCHEDULE FEE Changes for 2017 ADMINISTRATIVE FEE SCHEDULE G/L Records & Service for City Document (Includes Tax) 100-41900-34000 Resident Address List Labels 60.00 100-41900-34107 Assessment Search from County 25.00 100-41900-34000 USB Flash Drive 10.00 100-41900-36210 Interest charge on 30 day past due Escrow accounts 10% 100-41900-34105 Notary Fee - per document 1.00 100-41900-34105 Candidate Filing Fee 2.00 Code Books 100-41900-34105 Code Book (Codes/Zoning/Subd) Binder 65.00 100-41900-34105 Municipal Code Only 35.00 100-41900-34105 Subdivision Code Only 35.00 100-41900-34105 Zoning Code Only 35.00 100-41900-34105 Comprehensive Plan Book Printed - special order 100.00 Copies 100-41900-34105 Copies black/white - up to 8 1/2x14 per page 0.25 100-41900-34105 Copies black/white - 11 x 17 per page 0.55 100-41900-34105 Copies Color up to 8 1/2x14 pp 1.00 100-41900-34105 Copies Color 11x17 1.50 100-41900-34105 Copies Oversize (Larger than 11X17) - Special Order Varies Labor/Staff Research 100-41900-34000 Data Request Retrieval Cost per hour Salary of the lowest-paid entity employee who can complete the task Changed from $65.00 to the salary of the lowest-paid entity employee who can complete the task to comply with Minnesota Data Practices Requirements 100-41900-34000 Normal Business Hrs (1 hr min.) per hour 65.00 100-41900-34000 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties 100-41941-36200 Returned Check Fee 38.00 100-41941-36200 Delinquent Fee 10.00 100-42400-36200 Permit Cancellation Fee 25.00 Maps 100-41900-34105 Color Maps - on cardstock 3.00 100-41900-34105 Oversized or Laminated - special order Varies 100-41900-34105 Topos - special order Varies Recycling Fee 100-43232-34400 Recycling Fee - Annually 35.77 Maintained the Current City 8% Contribution towards Recycling 100-43232-34400 Recycling Delinquent Fee 10.00 100-43232-34400 Recycling Provider Late Fee 1.5% per month Community Room Fees Damage Deposit Required On All Rentals Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc, NW Trails, Corcoran Garden Club, Corcoran Bee Club N/C Group 2 Corcoran Residents 10% discount Community Room Rental Fee - Per Day Includes Kitchen and Memorial Garden 100-41941-34101 Monday - Thursday 150.00 100-41941-34101 Friday 275.00 100-41941-34101 Saturday - Sunday 350.00 Community Room Rental - General Public Non-Profit Groups - Per Day 100-41941-34101 If Contract 6 + time per year (Excludes Saturdays)80.00 per day Conference Room/Council Chamber Rental Fee - Per Day 100-41941-34101 Conference Room/Council Chamber 75.00 Approved Non Profit Public Safety Training Classes 100-41941-34101 Conference Room (up to 10 people)35.00 100-41941-34101 Damage Deposit 350.00 Police Security 100-42100-34201 Police Security serving alcohol (per hr no discount applies)*75.00 Change from $70.00 to $75.00 based on personnel/equipment/insurance costs 100-42100-34201 Police Security serving alcohol (holiday rate per hr no discount applies)*100.00 Change from $90.00 to $100.00 based on personnel/equipment/insurance costs 201-42100-34201 Reserve Officer Event Security (per hr no discount applies)*25.00 Change from $20.00 to $25.00 based on equipment/insurance costs City Park - Picnic Facility 100-45200-34101 Rental Fee 100.00 Changed from $80.00 to $100.00 based on comparision to surrounding community park shelter fees 100-45200-34101 Damage Deposit 350.00 100-45200-34101 Soccer/Football/Baseball - per field (6 hour usage)30.00 100-45200-34101 Lights (Lions field only) - Additional per game 30.00 100-45200-34101 Tennis Courts - All courts 4 hour usage 30.00 100-45200-34101 Fields/Tennis Courts Damage Deposit (per season, all groups)350.00 100-45200-34101 Photography Rental - Community Garden (3 hour maximum)25.00 Addition as multiple groups inquired about utilizing the space for photos Engraved Memorial Bricks (tax included) 415-45200-36230 4 x 8 Engraved Brick 50.00 415-45200-36230 12 x 12 Engraved Brick 100.00 415-45200-36230 Engraved Stone (Large)135.00 415-45200-36230 Engraved Stone (X-Large)175.00 415-45200-36230 48" Maintenance Free Bench Varies* 415-45200-36230 Concrete Bench - 22 Characters Varies* 415-45200-36230 Granite Bench Varies* *Product and prices subject to change with vendors Administrative Fees - Rentals 100-41941-34101 Mutiple Date Change Fee (1 Date Change Per Year Free)10.00 Addition as multiple groups have changed several dates on contracts which require additional staff time and follow up Licenses & Miscellaneous Permits Liquor/Tobacco License 100-41900-32110 Temporary 3.2 Malt Liquor License - 1 - 4 Day Event 25.00 100-41900-32110 Temporary Malt Liquor License - 1 - 4 Day Event 25.00 100-41900-32110 Temporary 3.2 Malt Liquor License - Annual Max 100.00 CITY OF CORCORAN 2017 DRAFT FEE SCHEDULE FEE Changes for 2017 100-41900-32110 On Sale 3.2 Malt Liquor 100.00 100-41900-32110 Off Sale 3.2 Malt Liquor 25.00 100-41600-32110 Investigation (New/Transfer License)100.00 100-41900-32110 On Sale Intoxicating Liquor 4,000.00 100-41900-32110 Off Sale Intoxicating Liquor (Fee limited by State Law)150.00 100-41900-32110 Sunday Sale Intoxicating Liquor (Fee limited by State Law)200.00 100-42100-34202 Investigation Fee (New/Transfer License)300.00 100-41900-32110 2:00 am Closing - REMOVE THIS IS PAID TO THE STATE 0.00 100-41900-32110 Tobacco License 150.00 100-45200-36200 Fireworks Permit-Per Event 50.00 Change from $25.00 to $50.00 based on staff time and follow-up 100-41900-34103 Hobby Kennel - Annual Fee 75.00 Burning Permit 100-42100-34200 Valid for 1 month 10.00 100-42100-34200 Valid for 6 months 50.00 Driveway Permit 100-43100-34300 Driveway Permit 100.00 Grading & Land Reclamation Permit 100-43100-34300 Under 300 Cubic Yards 35.00 100-43100-34300 Over 300 Cubic Yards - residential 300.00 100-43100-34300 Per acre security fee 250.00 One Acre Minimum (No security fee for under 300 Cubic Yads required) Additional fees may be required as determined by staff Overweight Vehicle Permit Agriculture N/C 100-43100-34300 Commercial Tow Truck 750.00 100-43100-34300 Daily Permit - Non Exempt Emergency 100.00 100-43100-34300 Seasonal - Emergency (Septic, Liquid Propane & SimIlar)N/C Resident - To and From (5 ton maximum)N/C 100-43100-34300 Seasonal - Home Delivery 250.00 100-43100-34300 No Permit - Double Fee Max $250.00 All Charges are Per Truck - Permits are Restricted Sign Permit 100-41900-36200 No Planning Comm Review - Temporary 25.00 100-41900-36200 No Planning Comm Review - Permanent 150.00 100-41900-36200 Planning Commission Review (Fee/Escrow)150.00/500.00 Utility Permit 100-43100-34300 IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc 100.00 Change from $75.00 to $100.00 based on staff time and follow-up Public Safety G/L Police Reports 100-42100-34202 Police Reports - Per Page 0.25 Change from $7.00 to $0.25 per page to comply with the Minnesota Data Practices Requirements 100-42100-34202 Audio/Video on USB Flash Drive 10.00 100-42100-34202 Normal Business Hrs (1 hr min.) per hour Salary of the lowest-paid entity employee who can complete the task Changed from $65.00 to the salary of the lowest-paid entity employee who can complete the task to comply with Minnesota Data Practices Requirements Finger Printing Resident - Child N/C 100-42100-34202 Non-Resident - Child 10.00 Resident - Adult N/C 100-42100-34202 Non-Resident - Adult 15.00 Additional Cards - Resident N/C 100-42100-34202 Additional Cards - Non-Resident 5.00 False Alarm Fire Emergency 100-42100-35101 2-3 In any 12-month period ( Each)75.00 100-42100-35101 4+ In any 12-month period (Each)150.00 False Alarm Police 1-3 In any 12-month period N/C 100-42100-35101 4+ In any 12-month period 100.00 Firearm & Hunting Permits Changed to Firearm & Hunting Permits 100-42100-34200 High Powered Discharge of Fire Arm - Resident**15.00 100-42100-34200 High Powered Discharge of Fire Arm - Non-Resident**20.00 100-42100-34200 Goose Lake Hunting Permit 10.00 Goose Lake Hunting Permit- New category- We have previously charged $6.50 for permits but it was not on the schedule. Maple Grove charges $10 for Goose Lake permits so citizens referenced getting the same permit in Corcoran because it was cheaper. 100-42100-34200 Permit to Purchase/Transfer N/C Rental Fee 100-42100-34200 Range contract per day (law enforcement agencies only)50.00 100-42100-34200 Command Post per day 50.00 Vehicle Impound 100-42100-34202 Vehicle Impound Release 10.00 100-42100-34202 Storage Fee Weekly 75.00 Animal Impound 100-42100-35101 1st Offense 50.00 100-42100-35101 2nd Offense 150.00 100-42100-35101 No Kennel License 50.00 Event Security Rates 100-42100-34201 Officer - per hour 75.00 Change from $70.00 to $75.00 based on personnel/equipment/insurance costs 100-42100-34201 Officer - per hour Holiday rate 100.00 Change from $90.00 to $100.00 based on personnel/equipment/insurance costs 201-42100-34201 Reserve Officer - per hour 25.00 Change from $20.00 to $25.00 based on equipment/insurance costs *Fee Set By State / **Restricted Public Works G/L Equipment Usage Per Hour (Government Agency Assistance) 100-43100-36200 Tractor/Backhoe 50.00 100-43100-36200 Dump Truck 65.00 100-43100-36200 Front End Wheel Loader 40.00 100-43100-36200 Road Grader 80.00 CITY OF CORCORAN 2017 DRAFT FEE SCHEDULE FEE Changes for 2017 100-43100-36200 Skid Loader 40.00 100-43100-36200 Wood Chipper 40.00 Labor 100-43100-36200 Per Hour 65.00 Lawn Mowing - Property Cleanup 100-43100-36200 Mowing 1 acre & under 315.00 100-43100-36200 Mowing over 1 acre - $315 + additional hourly rate 85.00 100-43100-36200 Contract tree and weed removal Cost + 65.00 100-43100-36200 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) 100-41941-36200 Post only (mailbox not included)65.00 100-41941-36200 Post and Installation (mailbox not included)150.00 Street Department Fees 100-43100-36200 Street Sign Install Labor (Per hour)75.00 100-43100-34301 Dust Control Assessment Established Annually 100-43100-34301 Dust Control (Voluntary) 300' min.Established Annually 100-43100-34301 Dust Control Delinquent Fee 10.00 100-43100-36200 Culvert priced per foot Cost + 65.00 Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow 100-41900-34103 Agriculture Preserve Application - Placement (fee limited by state) 50.00 0.00 100-41900-34103 Agriculture Preserve Application - Removal (fee limited by state) 50.00 0.00 100-41900-34103 Administrative Permit, Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,000.00 100-41900-34103 Certificate of Compliance 80.00 0.00 100-41900-34103 Comprehensive Plan Amendment 1,000.00 2,200.00 100-41900-34103 Conditional Use Permit (CUP)550.00 2,200.00 100-41900-34103 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 100-41900-34103 Environmental Review 500.00 5,000.00 100-41900-34103 Interim Use Permit 500.00 2,000.00 100-41900-34103 Final Plat – Base Fee Regular / OSP 575.00 5,000.00 100-41900-34103 Final Plat – Per Lot Regular /OSP 50.00 0.00 100-41900-34103 Residential Park Dedication Fees (Subdivision Ordinance) Section 955 100-41900-34103 Single Family Unit 3,970.00 0.00 100-41900-34103 Multi Family Unit 2,694.00 0.00 100-41900-34103 Preliminary Plat – Base Regular /OSP 600.00 5,000.00 100-41900-34103 Preliminary Plat – Per Lot Regular / OSP 50.00 0.00 100-41900-34103 PUD -Preliminary Development Plan 575.00 5,000.00 100-41900-34103 PUD - Final Development Plan 500.00 5,000.00 100-41900-34103 PUD - Sketch Plat/Plan Review 450.00 2,000.00 100-41900-34103 Rezoning 575.00 2,000.00 100-41900-36200 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 0.00 100-41900-34103 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 100-41900-34103 Site Plan 425.00 1,500.00 100-41900-34103 Site Plan Amendment - Minor 200.00 1,000.00 100-41900-34103 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 100-41900-34103 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 100-41900-34103 Vacation 350.00 1,000.00 100-41900-34103 Variance 550.00 2,000.00 100-41900-34103 Zoning/Subdivision Code Amendment 700.00 2,000.00 100-41900-34103 Meeting with City Consultants (first hour no charge)Over 1 hour Contract fee 500.00 2017 DRAFT FEE SCHEDULE FEE WATER AND SANITARY SEWER FEE SCHEDULE Water rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 1.68 Tier 2: 5,000 gallons to 8,999 gallons 2.02 Tier 3: 9,000 gallons to 19,999 gallons 2.52 Tier 4: 20,000 gallons and over 3.36 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.02 Water base fees - payable by each user for each month Residential 12.36 Non residential 12.36 Sewer rates - residential (monthly use) per 1,000 gallons Tier 1: All homes billed 8,000 gallons at per 1,000 gallon rate 2.42 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.42 Sewer base fees - payable by each user for each month Residential 25.75 Non residential 25.75 Late/Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per acre 5,500.00 Sewer Trunk Line Availability Charge (TLAC) - per acre 3,700.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,093.00 Water Connection Fee (per unit) - Multi-Family 874.00 Water Connection Fee (per unit) - Non-Residential 1,093.00 Sewer Connection Fee (per unit) - Single Family 1,093.00 Sewer Connection Fee (per unit) - Multi-Family 874.00 Sewer Connection Fee (per unit) - Non-Residential 1,093.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,350.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 1,880.00 Water Connection Fee (per unit) - Commercial/Industrial/Mixed 9,400.00 Water Connection Fee (per unit) - Parks 1,175.00 Water Connection Fee (per unit) - Institutional 9,400.00 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 2017 CITY OF CORCORAN BUILDING PERMIT AND REL ATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $5.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($5.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + State Surcharge Fee ($5.00) 2017 CITY OF CORCORAN BUILDING PERMIT AND REL ATED FEES SCHEDULE Water Heaters / Water Softeners (change out only) Water Heater $20 per unit + State Surcharge Fee ($5.00) Water Softener $15.00 per unit + State Surcharge Fee ($5.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($5.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 2 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $100.00 + State Surcharge Fee ($5.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site Inspection Fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector Demolition Residential $150.00 + State Surcharge ($5.00) Commercial $250.00 + State Surcharge ($5.00) Mobile Home Installation $250.00 + State Surcharge ($5.00) Fence Any fence taller than 6’ requires a building permit Fee based on valuation + State surcharge Fence (residential within 6’ of property line) Zoning and Setback Review Only ($25.00) Permit Cancellation Fee $25.00 Replacement Permit Card Fee $30.00 CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance STAFF REPORT Agenda Item 11d. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: 2016 Full-time, Part-time, and Seasonal Wage Schedule Action Required: Approval Summary: Annually the City Council must adopt the wage schedule for City employees. Attached to this report is a resolution that includes the following: • Two percent wage adjustment effective January 1, 2017 • Additional one percent wage adjustment effective July 1, 2017 The wage schedule reflects the proposed wage adjustments in the recommended labor agreement for 2017. Staff strongly recommends following the labor contract to avoid any issues related to pay equity. Financial/Budget: Items above are incorporated into the final recommended 2017 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Resolution 2016-97 Adopting 2017 Wage Schedule for City Employees. 2. Adopt Resolution 2016-97 Adopting 2017 Wage Schedule for City Employees with amendments. Recommendation: Adopt Resolution 2016-97 Adopting 2017 Wage Schedule for City Employees. Council Action: Consider a motion to adopt Resolution 2016-97 Adopting 2017 Wage Schedule for City Employees. Attachments: 1. Resolution 2016-97 City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016 -97 MOTION BY: SECONDED BY: A RESOLUTION APPROVING 2016 WAGE SCHEDULE AND BENEFIT PACKAGE FOR CITY EMPLOYEES WHEREAS, the City Council of the City of Corcoran, Minnesota adopted the 2017 General Fund Budget and the 2017 Property Tax levy on December 19, 2016, and WHEREAS, the City Council desires to establish the following direction regarding employee wages and benefits. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the following: 1. Employee Wage and Step Scale for 2017 (Exhibit A) 2. The City Administrator is authorized to approve Step increases for eligible employees contingent upon a satisfactory performance evaluation. 3. The City Administrator is authorized to approve the hiring of part -time and seasonal employees for positions that have been approved in the 2017 budget. VOTING AYE r_1 Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike [:]LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. Ken Guenthner - Mayor ATTEST: City Seal Jessica Beise — City Clerk/Administrative Services Coordinator PROPOSED 2% WAGE INCREASE Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 1 $16.13 $16.72 $17.31 $17.90 $18.49 $19.08 $19.66 1 $16.29 $16.88 $17.48 $18.07 $18.67 $19.27 $19.86 2 $17.07 $17.69 $18.31 $18.94 $19.56 $20.19 $20.81 2 $17.24 $17.87 $18.50 $19.13 $19.76 $20.39 $21.02 3 $18.06 $18.72 $19.38 $20.04 $20.70 $21.36 $22.02 3 $18.24 $18.91 $19.58 $20.24 $20.91 $21.58 $22.24 4 $19.11 $19.81 $20.51 $21.21 $21.91 $22.61 $23.31 4 $19.30 $20.01 $20.72 $21.42 $22.13 $22.84 $23.54 5 $20.23 $20.97 $21.71 $22.45 $23.19 $23.93 $24.67 5 $20.43 $21.18 $21.92 $22.67 $23.42 $24.17 $24.91 6 $21.41 $22.19 $22.97 $23.76 $24.54 $25.32 $26.11 6 $21.62 $22.41 $23.20 $23.99 $24.78 $25.58 $26.37 7 $22.65 $23.48 $24.31 $25.14 $25.97 $26.80 $27.63 7 $22.88 $23.72 $24.56 $25.39 $26.23 $27.07 $27.90 8 $23.98 $24.85 $25.73 $26.61 $27.48 $28.36 $29.24 8 $24.22 $25.10 $25.99 $26.87 $27.76 $28.64 $29.53 9 $25.37 $26.30 $27.23 $28.16 $29.09 $30.01 $30.94 9 $25.63 $26.56 $27.50 $28.44 $29.38 $30.31 $31.25 10 $26.85 $27.84 $28.82 $29.80 $30.78 $31.76 $32.75 10 $27.12 $28.11 $29.11 $30.10 $31.09 $32.08 $33.07 11 $28.42 $29.46 $30.50 $31.54 $32.58 $33.62 $34.66 11 $28.70 $29.75 $30.80 $31.85 $32.90 $33.95 $35.00 12 $29.80 $30.90 $31.99 $33.08 $34.17 $35.26 $36.35 12 $30.10 $31.20 $32.31 $33.41 $34.51 $35.61 $36.71 13 $31.26 $32.40 $33.55 $34.69 $35.83 $36.98 $38.12 13 $31.57 $32.73 $33.88 $35.04 $36.19 $37.35 $38.50 14 $32.64 $33.83 $35.02 $36.22 $37.41 $38.61 $39.80 14 $32.96 $34.17 $35.37 $36.58 $37.79 $38.99 $40.20 15 $34.07 $35.32 $36.57 $37.81 $39.06 $40.31 $41.55 15 $34.41 $35.67 $36.93 $38.19 $39.45 $40.71 $41.97 16 $35.57 $36.88 $38.18 $39.48 $40.78 $42.08 $43.38 16 $35.93 $37.25 $38.56 $39.87 $41.19 $42.50 $43.82 17 $37.14 $38.50 $39.86 $41.22 $42.58 $43.94 $45.30 17 $37.51 $38.89 $40.26 $41.63 $43.00 $44.38 $45.75 18 $38.60 $40.01 $41.42 $42.83 $44.25 $45.66 $47.07 18 $38.98 $40.41 $41.84 $43.26 $44.69 $46.12 $47.54 19 $40.11 $41.58 $43.05 $44.51 $45.98 $47.45 $48.92 19 $40.51 $42.00 $43.48 $44.96 $46.44 $47.92 $49.41 20 $41.68 $43.21 $44.73 $46.26 $47.78 $49.31 $50.83 20 $42.10 $43.64 $45.18 $46.72 $48.26 $49.80 $51.34 Position Start 1 Year 2 Year Position Start 1 Year 2 Year PD PT Admin Ast 20.00$ PD PT Admin Ast 20.20$ Rink Attendant 9.50$ 10.03$ 10.56$ Rink Attendant 9.60$ 10.13$ 10.67$ Maintenance Work 12.16$ 12.10$ 12.73$ Maintenance Work 12.28$ 12.22$ 12.86$ Maintenance Work 16.22$ 16.13$ 16.98$ Maintenance Work 16.38$ 16.29$ 17.15$ Snow Plow Operat 22.30$ 22.18$ 23.35$ Snow Plow Operat 22.52$ 22.40$ 23.58$ Recreational Progr 12.00$ Recreational Progr 12.12$ Start-2080 hours 2081-4160 hours Over 4160 hours Start-2080 hours 2081-4160 hours Over 4160 hours Police Officer-PT $22.95 $24.23 $25.50 Police Officer-PT $23.18 $24.47 $25.76 EXHIBIT A - 2017 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE Steps 2017 PART-TIME AND SEASONAL WAGE SCHEDULE 2017 FULL-TIME WAGE SCHEDULE Steps PROPOSED MID YEAR 1% WAGE INCREASE 2017 PART-TIME AND SEASONAL WAGE SCHEDULE STAFF REPORT Agenda Item 11e. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: 2017 General Fund Budget and Property Tax Levy Action Required: Approval Summary: Annually the City Council must adopt a budget and property tax levy for the City. The budget and levy funds the operations and debt service of the City. The 2017 budget and levy have been discussed at five public meetings and a formal public hearing was held on December 8th. The recommended final levy amount is $35,443 less than most recently presented at the December 8, 2016 meeting; below is a summary of some of the adjustments, items either have a + or - next to them showing either a positive (+) or negative (-) budget impact: • Additional 1% wage adjustment effective July 1, 2017: -$8,280 • Increased IT costs for scheduled improvements: -$6,125 • Decreased final contracts for fire services: +$4,400 • Decrease in snow/ice removal budget: +$8,000 • Decreased costs for PT Police Admin. Asst.: +$3,302 • Increased revenue from water/sewer utility: +$23,630 Financial/Budget: The 2017 proposed final budget is $4,639,207 and requires a property tax levy of $3,716,165. The anticipated tax rate is projected to be at 45.934%, down from the originally proposed rate of 46.399%. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Resolution 2016-98 Adopting 2017 Budget and Levy as presented. 2. Adopt Resolution 2016-98 Adopting 2017 Budget and Levy with amendments. Page 2 Recommendation: Adopt Resolution 2016-98 Adopting 2017 Budget and Levy as presented. Council Action: Consider a motion to adopt Resolution 2016-98 Adopting 2017 Budget and Levy as presented. Attachments: 1. Proposed 2017 Budget 2. Resolution 2016-98 11e. 1 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 6,600 19,260 12,660$ 7 41100-122 FICA / SS 409 409 1,195 786$ 8 41100-126 Medicare 96 96 280 184$ 9 41100-208 Training 1,000 1,000 2,500 1,500$ Newly elected official training 10 41100-210 Operating Expense - - 3,000 3,000$ Electronic device stipend 11 41100-364 Workers' Compensation 104 75 95 20$ 12 8,209 8,180 26,330 18,150 13 14 News Letter/Website 15 41130-351 News letter, Misc literature 4,750 6,000 6,500 500$ 17 41130-354 Website 700 1,500 2,000 500$ Website improvements 18 5,450 7,500 8,500 1,000 19 20 Elections 21 41410-210 Operating Supplies 1,500 7,000 1,600 (5,400)$ No election 22 1,500 7,000 1,600 (5,400) 23 24 Auditor 25 41540-300 Professional Services 20,000 20,000 23,000 3,000$ Abdo, Eick & Meyers 26 Financial Services 6,000 6,000 7,500 1,500$ Other finacial services 29 26,000 26,000 30,500 4,500 30 31 Assessor 32 41550-210 Operating Supplies 1,000 1,000 1,000 -$ 33 41550-300 Professional Services 55,956 59,000 57,000 (2,000)$ New contract 34 56,956 60,000 58,000 (2,000) 35 36 Attorney 37 41600-300 Professional Services 31,000 31,000 27,000 (4,000)$ 38 31,000 31,000 27,000 (4,000) 39 45 Other General Government 49 41900-210 Operating Supplies 3,000 4,600 4,000 (600)$ 50 41900-300 Professional Srvs 4,000 5,000 8,000 3,000$ Financial planning 52 41900-360 Insurance 67,400 68,000 65,000 (3,000)$ 53 41900-430 Misc Banking Charges - - -$ 54 41900-433 Dues & Memberships 30,000 27,000 27,000 -$ 64 41900-810 Refunds/Reimbursements - -$ 65 104,400 104,600 104,000 (600) 66 67 Planning & Zoning 68 41910-210 Operating Supplies 1,000 1,000 2,000 1,000$ PH notices, labels, postage, training 69 41910-300 Professional Services 50,000 65,200 65,000 (200)$ 71 51,000 66,200 67,000 800 72 73 City Hall Operating Expenses 74 41941-200 Office/Computer Supplies 3,000 6,000 3,500 (2,500)$ 75 41941-201 Postage/Shipping 3,000 3,000 3,250 250$ 76 41941-207 Computer / Copier Supplies 3,000 - - -$ 77 41941-210 Operating Supplies 15,000 17,000 17,000 -$ Cintas, Zep, Adams, Wilmar Water, hearing notices 78 41941-300 Professional Services 9,000 9,000 12,000 3,000$ Admin fees (Paychex), Ordinance Codification 79 41941-321 Telephone 3,000 2,500 2,500 -$ 81 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 -$ Total City Attorney Total Other Government Total Planning & Zoning Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor 11e. 2 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 82 41941-380 Utilities / Outside Services 15,500 15,500 16,000 500$ Center Point, Randys, Wright Henn Elec, Wright Henn Security 83 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 -$ 84 41941-430 Misc. Banking Charge - - 300 300$ 85 41941-520 Buildings & Structures 5,000 5,000 8,000 3,000$ Facility repairs 86 41941-810 Refunds/Reimbursements -$ 87 70,525 70,025 74,575 4,550 88 89 IT Technology 91 41951-207 Computer / Supplies 22,757 25,550 27,500 1,950$ Annual license renewal 92 41951-210 Operating Supplies 1,500 1,500 9,725 8,225$ Hardware/Software 93 41951-300 Professional Supplies 13,100 21,500 26,200 4,700$ Managed services 94 41951-530 Facility Assets 6,500 6,500 11,500 5,000$ Additional work station 95 43,857 55,050 74,925 19,875 96 97 Engineering 99 43170-300 Professional Services 45,000 47,500 31,250 (16,250)$ 100 45,000 47,500 31,250 (16,250) 101 102 Fire 103 42200-300 Professional Services 275,895 281,000 298,700 17,700$ 106 275,895 281,000 298,700 17,700 107 108 Building Inspections 109 42400-300 Professional Services 74,000 74,000 110,000 36,000$ 110 42400-437 Surcharges 11,000 11,000 12,500 1,500$ 111 85,000 85,000 122,500 37,500 112 113 Recycling 114 43232-210 Operating Supplies 1,000 - 3,000 3,000$ 115 43232-300 Professional Services 69,000 6,000 6,000 -$ Provider to manage billing/balance city subsidy 116 70,000 6,000 9,000 3,000 117 118 874,792 855,055 933,880 78,825 119 120 City Administrator 121 41300-100 Wages & Salaries 92,912 99,757 102,658 2,901$ 122 41300-121 PERA 6,736 7,482 7,699 217$ 123 41300-122 FICA / SS 5,761 6,185 6,365 180$ 124 41300-126 Medicare 1,347 1,446 1,489 43$ 126 41300-131 Employer Paid Health 15,567 17,643 15,409 (2,234)$ Life, A/D, LTD, STD, FSA/HSA, Health 130 41300-208 Training 4,000 4,000 4,350 350$ 136 41300-210 Operating Supplies 700 700 800 100$ 138 41300-364 Workers' Compensation 753 600 570 (30)$ 139 41300-433 Dues & Memberships 850 1,000 1,000 -$ 142 128,626 138,813 140,340 1,527 143 144 City Clerk / Administrative Staff 145 41400-100 Wages & Salaries 118,212 168,640 174,918 6,278$ 146 41400-110 Overtime 2,000 1,000 200 (800)$ 147 41400-121 PERA 8,716 12,723 13,134 411$ 148 41400-122 FICA / SS 7,453 10,518 10,857 339$ 149 41400-126 Medicare 1,744 2,460 2,539 79$ 151 41400-131 Employer Paid Health 32,068 52,928 46,228 (6,700)$ Life, A/D, LTD, STD, FSA/HSA, Health 155 41400-208 Training 2,500 4,000 4,000 -$ 156 41400-210 Operating Supplies 500 750 750 -$ Mileage 158 41400-364 Workers' Compensation Insurance 1,344 1,400 2,275 875$ TOTAL CITY HALL Total City Administrator Total Recycling Total Engineering Total City Hall Operating Total Fire Services Total Building Inspections Total IT Technology 11e. 3 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 159 41400-433 Dues & Memberships 150 500 500 -$ 160 174,687 254,919 255,401 482 161 162 Code Enforcement 163 41920-100 Wages & Salaries 53,186 59,550 62,975 3,425$ 164 41920-110 Overtime 1,000 1,000 500 (500)$ 165 41920-121 PERA 3,928 4,541 4,761 220$ 166 41920-122 FICA / SS 3,360 3,754 3,935 181$ 167 41920-126 Medicare 786 878 920 42$ 169 41920-131 Health Insurance 16,387 17,643 15,409 (2,234)$ Life, A/D, LTD, STD, FSA/HSA, Health 171 41920-208 Training 750 750 1,250 500$ 172 41920-210 Operating Supplies 1,000 1,000 1,000 -$ 176 41920-364 Workers' Compensation 417 417 570 153$ 177 41920-417 Uniform 250 250 250 -$ 178 41920-433 Dues & Membership 100 100 250 150$ 179 81,164 89,883 91,820 1,937 184 185 Transfers to/from Other Funds 187 49360-720 Operating Transfers -$ 188 41900-700 Transfer to other funds 25,000 50,000 75,000 25,000$ CIP 189 41900-700 Transfer to other funds 10,000 10,000 60,000 50,000$ Reserve/other contributions 190 35,000 60,000 135,000 75,000 191 19 1,294,269 1,398,670 1,556,441 157,771 192 193 PUBLIC WORKS 194 PERSONNEL SERVICES 195 43100-100 Full-time - Regular 283,606 305,571 396,986 91,415$ 196 43100-110 Full-time - Overtime 20,000 20,000 24,000 4,000$ Includes $1,000 for Country Daze 197 43100-121 PERA 22,011 24,418 31,574 7,156$ 198 43100-122 FICA / SS 18,824 20,185 26,101 5,916$ 199 43100-126 Medicare 4,402 4,721 6,104 1,383$ 201 43100-131 Employer Paid Health 78,656 88,213 97,592 9,379$ Life, A/D, LTD, STD, FSA/HSA, Health 205 43100-140 Unemployment Compensation - - - -$ 206 43100-364 Workers' Compensation Insurance 19,364 19,000 17,100 (1,900)$ 207 43100-417 Uniforms 7,000 7,000 8,500 1,500$ 208 453,863 489,108 607,957 118,849 209 210 OPERATING EXPENSE 212 43100-208 Training and Instruction 4,000 4,000 6,000 2,000$ 213 43100-210 Operating Supplies 25,000 25,000 27,500 2,500$ 214 43100-212 Motor Fuels 40,000 38,000 33,000 (5,000)$ 215 43100-220 Repair/ Main. Supplies 25,000 25,000 25,000 -$ 216 43100-223 Building Repair 4,500 6,500 8,000 1,500$ Maintenance contracts (HVAC, fire suppresion, etc.) 217 43100-300 Professional Services 2,100 2,100 2,100 -$ 218 43100-321 Telephone 8,000 8,000 11,500 3,500$ 220 43100-380 Utility services 30,000 28,000 14,500 (13,500)$ 222 43100-810 Refunds/Reimbursements 30,000 - -$ 0 223 138,600 136,600 127,600 (9,000) 224 225 CITY OPERATING SERVICES 226 43100-222 Seal Coating 60,000 60,000 60,000 -$ 227 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 -$ 228 43100-226 Sign Repair Material 6,000 6,000 6,100 100$ 229 43100-227 Crack Filling 10,000 10,000 10,000 -$ 230 43100-228 Dust Control 110,000 115,000 100,000 (15,000)$ Total Code Enforcement Total Administration Total Public Works Operating Expense Total Transfers to/from other funds Total Public Works Personnel Total Administrative Staff 11e. 4 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 231 43100-229 Culverts 10,000 10,000 10,000 -$ 234 43100-232 Gravel 130,000 130,000 140,000 10,000$ 235 43100-233 Asphalt/Maintenance patching 130,000 150,000 165,000 15,000$ Increased need 236 43100-381 Signal Lights/street lights 4,000 4,000 4,000 -$ 237 470,000 495,000 505,100 10,100 238 239 PARKS PERSONNEL SERVICES 240 45200-100 Wages and Salaries 36,788 40,182 41,096 914$ 241 45200-110 Overtime - - -$ 243 45200-122 FICA / SS 2,281 2,491 2,548 57$ 244 45200-126 Medicare 533 583 596 13$ 247 45200-364 Workers' Compensation Insurance 1,957 2,250 5,671 3,421$ 248 41,559 45,506 49,911 4,405 249 250 PARKS OPERATING EXPENSES 251 45200-210 Operating Supplies 15,000 15,500 16,500 1,000$ training for commissioners 253 45200-221 Maintenance Project 15,000 15,000 15,000 -$ 254 45200-300 Professional Services - -$ 255 45200-321 Telephone 700 700 700 -$ 256 45200-380 Utility services 8,000 7,000 5,500 (1,500)$ 257 45200-530 Improvements Other than Bldg 37,302 37,302 37,000 (302)$ NW Trails Snowmobile expense pass thru to 100-45200-33422 259 45200-810 Refunds/Reimbursements -$ 260 76,002 75,502 74,700 (802) 261 262 25 117,561 121,008 124,611 3,603 263 264 Ice & Snow Removal 265 43125-210 Snow and Ice Removal 30,000 30,000 30,000 -$ Salt and Sand 266 21 30,000 30,000 30,000 - 267 268 1,210,024 1,271,716 1,395,268 123,552 269 270 POLICE 271 PERSONNEL SERVICES 272 POLICE 273 42100-100 Wages and Salaries 540,766 552,886 603,583 50,697$ 274 42100-110 Overtime 9,500 10,450 11,400 950$ Includes $1,000 for Country Daze 275 42100-111 Overtime Events 10,000 12,000 12,000 -$ Pass thru funds only 100-42100-34201 276 42100-121 PERA 90,492 89,568 99,627 10,059$ 278 42100-126 Medicare 8,100 8,168 8,917 749$ 280 42100-131 Employer Paid Health 111,823 123,498 123,276 (222)$ 284 42100-364 Workers' Compensation 26,516 25,000 32,712 7,712$ 285 797,197 821,570 891,515 69,945 286 287 PART TIME 288 42101-100 Wages and Salaries 78,100 61,000 53,560 (7,440)$ 290 42101-111 Overtime Events 5,000 5,000 5,000 -$ Pass thru funds only 100-42100-34201 291 42101-121 PERA 2,100 1,100 6,074 4,974$ 292 42101-122 FICA / SS 4,842 3,000 996 (2,004)$ 293 42101-126 Medicare 1,132 890 777 (113)$ 295 91,174 70,990 66,407 (4,583) 296 297 POLICE ADMINISTRATION 298 42102-100 Wages and Salaries 47,507 50,237 61,583 11,346$ 299 42102-110 Overtime 500 500 500 -$ Total Parks Personnel Total Parks Operating Expense Total Public Works City Operating Services TOTAL PUBLIC WORKS & PARKS Total Police Personnel Services Total Part Time Total Snow & Ice Total Parks 11e. 5 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 300 42102-121 PERA 3,601 3,805 4,656 851$ 301 42102-122 FICA / SS 2,976 3,146 3,849 703$ 302 42102-126 Medicare 696 736 900 164$ 304 42102-131 Employer Paid Health 16,387 17,643 15,409 (2,234)$ 306 71,667 76,067 86,897 10,830 307 308 SUPPLIES 309 42100-200 Office Supplies 5,000 5,000 3,600 (1,400)$ 310 42100-201 Postage 250 250 250 -$ 311 42100-208 Training Classes and Supplies 11,600 16,800 16,800 -$ Lexipol, driving school 312 42100-209 Police Reserves Equipment 3,500 3,500 3,500 -$ 313 42100-210 Operating Supplies 4,000 9,000 9,000 -$ Taser purchases (transition out of CIP) and Night to Unite 314 42100-212 Motor Fuels 37,000 32,000 25,000 (7,000)$ 315 42100-218 Investigations 350 5,350 5,000$ To track investigative expenses/reduced part-time wages 316 42100-417 Clothing and Uniforms 9,960 11,000 11,000 -$ 317 42100-433 Dues and Memberships 1,200 1,500 1,600 100$ TLO Membership (online database) 318 42100-810 Refunds/Reimbursements -$ 319 72,510 79,400 76,100 (3,300) 320 321 CONTRACTUAL SERVICES 322 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 -$ 323 42100-223 Building Maintenance and Repairs 3,000 3,500 3,500 -$ 324 42100-300 Professional Services 250 1,500 1,500 -$ 325 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 -$ 326 42100-304 Legal Services 27,500 27,500 27,500 -$ 327 42100-321 Telephone 7,200 7,200 7,200 -$ 328 42100-323 Radio Units 15,300 16,900 16,900 -$ 329 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 4,000 -$ 330 73,250 76,600 76,600 -$ 331 332 20 1,105,798 1,124,627 1,197,519 72,892 333 334 335 3,610,091 3,795,013 4,149,228 354,215 336 337 Debt Service 338 Equipment Certificate Fund 339 345 Principal & Interest-2008 100,219 99,614 104,882 5,268$ 346 Principal & Interest-2010 60,658 61,460 62,812 1,352$ 347 Principal & Interest-2012 44,295 44,035 45,964 1,929$ 348 Principal & Interest-2014 55,640 50,601 53,419 2,818$ Principal & Interest-2016 Equip 37,590 37,590$ 349 Total Principal & Interest 260,812 255,710 304,667 48,957$ 350 Required 5% overage 13,041 12,786 - (12,786)$ 351 Total 273,853 268,496 304,667 36,172$ 359 367 Facility Expansion (Public Works) 2012B 368 Principal & Interest 138,488 137,688 185,312 47,624$ 369 Required 5% Overage 6,924 6,884 - (6,884)$ 370 Total 145,412 144,572 185,312 40,740$ 371 377 378 COMBINED DEBT SERVICE EXPENDITURES 440,727 413,068 489,979 76,911$ COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE Total Contractual Services Total Police Supplies Total Police Administration 11e. 6 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 379 380 REVENUES 2015 ACTUAL 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 381 GENERAL FUND REVENUE 382 383 GENERAL GOVERNMENT 384 3 41900-31810 Cable Franchise Fee 40,000 40,000 43,000 3,000$ 385 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,250 -$ 386 41900-33402 Homestead Credit -$ 387 41900-33403 Mobile Homestead Credit -$ 388 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 -$ 389 7 41900-33421 PERA State Aid 1,845 1,845 1,845 -$ 390 41900-33422 Other Grants and Aid -$ 391 41900-34000 Charges for Services -$ 392 10 41900-34103 Zoning / Subdivision Fees 6,000 12,000 25,000 13,000$ 393 10 41900-34105 Copies / Maps 150 150 150 -$ 394 10 41900-34107 Assessment Search 50 50 50 -$ 395 10 41900-34108 TIF Administrative Fees 8,000 8,000 - (8,000)$ District closed/fund eliminated 396 41900-34110 Escrow Administrative Fees -$ 397 10 41900-34405 Clean up day Income 675 675 1,500 825$ 398 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 -$ 399 12 41900-36210 Interest Earnings 2,000 2,000 1,000 (1,000)$ 400 13 41900-36217 Sale of Assets -$ 401 13 41900-36220 Rents / Royalties 9,840 9,840 10,800 960$ Crop Rentals 402 13 41900-36230 Donations 1,000 1,000 1,000 -$ 403 41900-36233 Refunds/Reimbursements -$ 404 CODE ENFORCEMENT 405 41920-32100 Business/License Fee -$ 406 41920-34000 Charges for Services -$ 407 CITY HALL OPERATIONS 409 10 41941-34101 Facility Rental 5,000 6,000 6,000 -$ 410 13 41941-36200 Miscellaneous Revenue 1,000 1,000 1,000 -$ 411 PUBLIC SAFETY 413 9 42100-33423 Police Town Aid 45,000 45,000 50,000 5,000$ 414 9 42100-33424 Police Training & POST 3,700 3,700 3,700 -$ 415 9 42100-33620 Other Grants and Aid/Safe & Sober 7,500 10,000 10,000 -$ Pass through only - Area traffic project (42100-111) 416 5 42100-34200 Police Permits 2,000 2,000 2,000 -$ 417 10 42100-34201 Police Service Charge 7,500 7,500 7,500 -$ Pass through only - Contractural events (42100-111) 418 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 -$ 420 11 42100-35101 Fines 60,000 45,000 45,000 -$ 421 42100-36200 Miscellaneous Revenue - - -$ 422 42100-36230 Donations - - -$ 423 42100-36233 Refunds/Reimbursements -$ 424 BUILDING INSPECTION 425 5 42400-32210 Building Permit Fees 193,000 190,000 275,000 85,000$ 40 new home permits expected 426 PUBLIC WORKS 427 8 43100-33418 MSA Road Maint. Fund 120,000 120,000 124,000 4,000$ 428 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 -$ 429 10 43100-34301 Dust Control 55,530 57,500 47,500 (10,000)$ 430 43100-36100 Special Assessments -$ 431 43100-36200 Miscellaneous Revenue - - 8,125 8,125$ Billable hours Director/Engineer 432 43100-36233 Refunds/Reimbursements - - -$ 433 ICE & SNOW REMOVAL 434 13 43125-36200 Miscellaneous Revenue 8,000 8,000 8,000 -$ 435 RECYCLING 436 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 -$ 437 10 43232-34400 Recycling Income 62,000 - 2,500 2,500$ Provider to manage billing 11e. 7 1 CITY OF CORCORAN 2 2017 12/14/16 Rev 5 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET BUDGET DIFFERENCE 2016/2017 438 43232-36200 Miscellaneous Revenue -$ 439 PARKS 440 9 45200-33422 Other State Grant 37,302 37,302 37,000 (302)$ Snowmobile trail grant 441 10 45200-34101 Facility Rental 1,000 6,000 5,000 (1,000)$ 442 45200-36200 Miscellaneous Revenue -$ 443 45200-36230 Donations - - -$ 444 45200-36233 Refunds/Reimbursements -$ 445 TRANSFERS TO/FROM OTHER FUNDS 446 49360-39200 Transfer from Other Fund 61,901 162,122 100,221$ Utility funds 447 448 TOTAL OTHER REVENUES 722,342 720,713 923,042 202,329 449 452 41900-33422 Local Government Aid 10,908 - - -$ 453 41900-31100 General Property Taxes 2,876,841 3,074,300 3,226,186 151,886$ 4.94% 454 455 TOTAL PROPERTY TAX REVENUE 2,887,749 3,074,300 3,226,186 151,886$ 4.94% 456 457 TOTAL GENERAL FUND REVENUE 3,610,091 3,795,013 4,149,228 354,215$ 458 459 TOTAL DEBT SERVICE TAX LEVY 440,727 413,068 489,979 76,911$ 2017 Bond schedule + 5% 460 461 TOTAL ALL REVENUES 4,050,818 4,208,081 4,639,207 431,126$ 462 463 TOTAL ALL EXPENSES 4,050,818 4,208,080 4,639,207 431,126$ 464 465 466 REVENUE - EXPENSE 0 0 0 467 468 469 470 471 472 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,317,568 3,487,368 3,716,165 228,797$ 6.56% 473 474 TOTAL PROPERTY TAX LEVY 2,876,841 3,074,300 3,226,186 151,886$ 475 476 TOTAL PROPERTY TAX COLLECTED 2,852,756 City of Corcoran December19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-98 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING 2017 BUDGET AND FINAL 2016 TAX LEVY, COLLECTIBLE IN 2017 BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopt the 2017 City Budget; and BE IT FURTHER RESOLVED, by the City of Corcoran, that the City Council hereby declare the following sums of money be levied for the current year, collectible in 2017, for the following purposes: GENERAL PROPERTY TAX LEVY $ 3,226,186 EQUIPMENT CERTIFICATE DEBT 2008A $ 104,882 EQUIPMENT CERTIFICATE DEBT 2010A $ 62,812 EQUIPMENT CERTIFICATE DEBT 2012A $ 45,964 EQUIPMENT CERTIFICATE DEBT 2014A $ 53,419 EQUIPMENT CERTIFICATE DEBT 2016A $ 37,590 FACILITY EXPANSION DEBT - PUBLIC WORKS $ 185,312 FOR A TOTAL LEVY OF $ 3,716,165 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 11f. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: Job Description Updates – Public Works Superintendent, Director of Public Safety, and City Administrator Action Required: Approval Summary: As a part of regular house keeping it is important to update job descriptions for employees on a regular basis. Attached to this report are three updated job descriptions: •Public Works Superintendent o Updates include formatting from an older version and inclusion of duties related to the new water/sanitary sewer utility and additional requirements for stormwater management o The updated job description rates in pay grade 14; currently the pay is at the grade 13 level •Director of Public Safety o Clarifies the role of emergency management including responsibility for executing the emergency operations plan, increases minimum education qualifications from associate’s degree to bachelor’s degree, and updated desired qualifications o The updated job descriptions increase the pay grade from 18 to 19 •City Administrator o Incorporates the additional duties of overseeing the police department which took place in 2014, includes the responsibilities for economic development, and updated desired qualifications o The updated job description increases the pay grade from 19 to 20 Job descriptions were rated by George Gmach who the City has utilized to manage the compensation structure regarding pay equity. Financial/Budget: The budget impact for each position is as follows: •Public Works Superintendent: $3,494•Director of Public Safety: $3,598•City Administrator: $3,972These costs have not been incorporated into the 2017 budget as they have not yet been approved. If the Council approves the updates, it is anticipated that no budget amendments are required as the overall value is relatively small. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Approve job description updates and pay grade adjustments as follows effective January 1, 2017: a. Public Works Superintendent: Grade 14; Five Year Step b. Director of Public Safety: Grade 19; Three Year Step c. City Administrator: Grade 20; Five Year Step 2. Make no changes to Job Descriptions or pay grades 3. Send back to staff for further review Recommendation: Approve job description updates and pay grade adjustments as follows effective January 1, 2017: a. Public Works Superintendent: Grade 14; Five Year Step b. Director of Public Safety: Grade 19; Three Year Step c. City Administrator: Grade 20; Five Year Step Council Action: Consider a motion to approve job description updates and pay grade adjustments as follows effective January 1, 2017: a. Public Works Superintendent: Grade 14; Five Year Step b. Director of Public Safety: Grade 19; Three Year Step c. City Administrator: Grade 20; Five Year Step Attachments: 1. Job Description – Public Works Superintendent 2. Job Description – Director of Public Safety 3. Job Description – City Administrator PUBLIC WORKS SUPERINTENDENT ©City of Corcoran 2016 1 Department: Public Works Reports To: City Administrator Points: 385 Grade: 14 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: December, 2016 Job Summary: The Public Works Superintendent directs the daily administrative, technical, and supervisory operation of all public works functions that includes streets, parks, water, sanitary sewer, storm sewer, and equipment/fleet maintenance. Performs highly responsible and independent professional work related to public works applications, including the supervision of public works employees and oversight of contractors hired by the City; completes heavy equipment operation similar to the work of those supervised; prepares reports & makes recommendations to the City Administrator, Parks and Trails Commission, & City Council on various projects; and promotes and implements principles of conserving the community’s vital natural resources. Serves on-call and works outside normal hours regularly as needed. Scope of Impact: The Public Works Superintendent provides leadership to special projects and routine work performed by the department and has measurable impact on public services and safety and citizen satisfaction with services. Essential Duties and Responsibilities: • Manages, directs, and evaluates daily operations of the Public Works Department pertaining to functions that are consistent with best-practice professional standards, department policies, and the annual work plan as assigned by the City Administrator. o Supervises the daily operations of the Public Works Department, adjusts work plans daily in response to new demands or weather related conditions; o Staff delivers consistently high quality and timely services that are compliant with Minnesota State laws and established rules and regulations of the department; o Public Works related projects are monitored and corrective action is taken to ensure timely completions; o Emergency response protocols are well established and help minimize service delays and safety hazards; o Supervises snow and ice removal activities, water main breaks, and other Public Works related emergency events by coordinating employees and other resources; o Regular work assignments and schedules are prioritized and effectively managed to be least disruptive as possible; City of Corcoran PUBLIC WORKS SUPERINTENDENT ©City of Corcoran 2016 2 o Time sheets are carefully verified and overtime is managed effectively; o Conducts annual employee performance evaluations for the Crew Leader and Maintenance Worker members; o Maintains daily communication with the City Administrator regarding work related activities; o Secures contracted services as necessary to perform a variety of maintenance activities; o Works, in conjunction, with engineers or other consultants, on public works projects, including the design of roads, drainage, trails; conducts inspections for compliance w/ City and other requirements; o Oversees and implements the City’s Storm Water Pollution Prevention Program; o Inspects field operations to determine work progress, changing priorities, problems and material and equipment needs; o Prepares & analyzes bid specifications for large purchases or obtains bids & quotes in accordance with statute; purchases equipment & supplies in accordance with budget & maintains related records; o Leads maintenance of equipment and facilities; ensures trucks are properly inspected and licensed; o Directs work necessary to maintain the water and sanitary sewer system; o Carries out mitigation services for nuisance properties or noxious weeds and reports time and materials used. • Receives and follows up on citizen inquiries, concerns and complaints in a timely and thorough manner. o Represents the City of Corcoran in a tactful manner that commands respect of the public, contractors, developers and others; o Reliable information is provided to citizens and sensitive issues or disputes are resolved in a professional manner that considers the interests of property owners and the City; o Site visits and investigations result in reasonable decisions that clearly establish the City's or property owner's responsibility for an answer or solution. • Exercises a leadership style that promotes collaboration and coordination of activities related to the Public Works Department. o Undertakes or effectively recommends supervisory functions such as hiring, interviewing, evaluating performance, disciplining, and rewarding. o Provides coaching as needed and monitors performance. • Contributes to the development, communication, implementation and evaluation of the Public Works Department's annual work plan and longer term City wide strategic planning, compiling and submitting operational and project information on department functions. o Ensures that the Public Works Department’s work plan and strategic plan are successfully implemented and produce observable, measurable, and sustainable goals and objectives. Including the successful implementation of long-term capital improvement projects; o Non-emergency services are provided according to the annual work plan; PUBLIC WORKS SUPERINTENDENT ©City of Corcoran 2016 3 o Prepares and presents clear reports on public works related items to the Administrator, Parks and Trails Commission, and the City Council, assuring that proposals are complete and adequate information is available to make proper decisions, attends Council meetings as needed; o Plans for short- and long-term maintenance and repair work, developing a variety of maintenance programs; ensures resources are efficiently and effectively used; and maintains records for reporting and decision making purposes; o Develops departmental policies & procedures & makes recommendations to Administrator as needed; o Participates in planning and zoning matters related to land use requests; reviews and provides comments on infrastructure or other public works considerations of new developments. • Participates in preparing and administering the department's operating and capital expense budgets. o Budget recommendations are timely, thorough, and well documented; o Guidelines and recommendations on the life cycle of vehicles and equipment for serviceable operation include an ongoing analysis on costs of current usage and replacement within the recommended life cycles of the fleet and equipment; o Oversees the scheduling and repairs of equipment as necessary. • Coordinates Public Works related purchases of supplies and materials within approved budget parameters. o Sufficient supplies and materials reduce down time and maintain the quality of maintenance work. • Coordinates additional equipment use needs with other departments and governmental agencies based on maintenance and project schedules. o Cross-department cooperation makes the best use of available equipment and personnel; o Develops and maintains working relationships with other governmental agencies. • Ensures the maintenance of various operational records documenting work of the Public Works Department. o Records are current, complete and readily accessible as needed; o Reports required by State or Federal regulatory agencies are filed completely and accurately by deadline. • Works closely with the Public Works staff members on scheduling, training/development needs and responses to emergencies. o Works with the Public Works staff members to promote and develop a safe and healthy work environment; o Back up is timely, effective and contributes to the coordinated work effort. PUBLIC WORKS SUPERINTENDENT ©City of Corcoran 2016 4 • Operates equipment and performs the work of a heavy equipment operator. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires specialized training beyond high school and five or more years of progressive public works maintenance experience, or equivalent. A Class A CDL with air brakes endorsement is required. A DOT Physical Health Card is required. Must have or obtain Class D licenses necessary to operate the water and sanitary sewer system within one year of hire. Ability to respond to emergency calls within 30 minutes. Additional training post-hire may be required. Desired Qualifications: Eight years of progressive experience in all phases of public works functions (a Higher Education Degree will be considered as a substitution for equivalent years of experience), five years of experience as a supervisor, superintendent, director (or other equivalent title and responsibility) of public works functions. Additional desired qualifications include experience in a municipal or government setting. Coursework or certifications in civil engineering inspections are preferred. Construction inspection, mechanic training and supervision classes are preferred. Water and wastewater operation, construction inspection and mechanic training and are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Knowledge of equipment used by the department; ability to analyze and resolve problems; mechanical ability and knowledge of equipment troubleshooting and maintenance procedures; • Knowledge of civil engineering principals and road construction procedures; ability to read engineering drawings and to use specialized equipment to read elevations and locate boundaries and right-of-ways; • Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Ability to perform in a professional and courteous manner to requests from other staff members; ability to maintain a positive attitude toward work, the public, and coworkers; ability to be public service oriented with tactful and effective conflict resolution skills; • The ability to work independently and to prioritize work requests; • Knowledge of traffic laws, ordinances, and regulations involved in equipment operation; • Knowledge of water distribution and wastewater collection; ability to read control panels, meters and gauges, to be able to detect when problems are occurring, and respond appropriately; • Knowledge of the occupational hazards and safety precautions necessary to perform manual and maintenance work; • Knowledge of the location of City streets, easements and alleys; PUBLIC WORKS SUPERINTENDENT ©City of Corcoran 2016 5 • Knowledge of erosion control and conservation management practices; • Skill in coordinating the flow of information/communication between staff, consultants, City Administrator, Park Commission, and City Council, with the ability to effectively manage time and work to meet deadlines; • Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others; • Ability to operate a telephone or radio to communicate effectively with City staff, elected officials, state and county agencies and the public; • Ability to follow and give oral and written instructions; • Ability to perform mathematical calculations and to use a typewriter and computer; • Will have a high degree of integrity and a high sense of personal and professional ethics. Physical and Mental Requirements: Physical effort ranges from light to heavy, with lifting, pushing, pulling or carrying up to 60 pounds intermittently. Heavier work may require use of a helper or power equipment. Lifting over 60 pounds without assistance is discouraged and should be a last resort. Plowing snow may require high attention to the road and environment to avoid accidents. Working Conditions: Work is evenly distributed between outdoors/in a vehicle and in an office. Work includes driving within the City of Corcoran to observe conditions that require attention and visiting sites related to project work or maintenance. There is exposure to weather conditions and dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing and working close to moving equipment. Work may include extended or irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ___________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ____________________________________________________ DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 1 Department: Police Reports To: City Administrator Points: 570 Grade: 19 FLSA: Exempt Bargaining Unit: NA Revision Date: October, 2016 Job Summary: The Director of Public Safety is the Chief Law Enforcement Officer and Director of Emergency Management. The Director is primarily responsible for the implementation of policies, records management systems, and programs necessary for the collection of data, police communications, coordination of mutual aid agreements, apprehension of criminals, delivery of all law enforcement and emergency management services, and serves as the principal coordinator of fire departments contracted by the city. The Director of Public Safety will advise the City Administrator on matters of police personnel and budget. Scope of Impact: The Director of Public Safety supervises all police employees and monitors department performance. The Director also serves as Emergency Management Director. Essential Duties and Responsibilities: • Plans, organizes, directs, and reviews all operations of the Corcoran Police Department. o Plans methods and procedures to meet operating needs, review and approve recommendations for staff organization and assignments, and for reviewing procedures and records; o Ensures sufficient operation of the department through the development and execution of policies and programs necessary for the prevention of crime and protection of lives and property; o Develops program objectives that will guide the future development of the department in terms of anticipated needs; o Meets with citizens concerning complaints, activities of the department and other matters of public interest important in the development of good public relation; o Serves as principal spokesperson for the police department in front of media and the public. • Recruits and provides supervision for all police employees and volunteers. o Administers the hiring and/or promotion process subject to approvals by the City Administrator and City Council; o Ensures that all sworn officer candidates meet all Minnesota Board of Peace Officers Standards and Training requirements; o Arranges for a psychological review for candidates and, as needed, facilitates a Professional Interview Board, City Council interviews, written test, physical exams, and a background investigation; City of Corcoran DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 2 o Assists in the formulation and implementation of labor agreements between management and employee organizations; o Issues special orders to subordinate officers; o Reviews operating performance records and reports to determine officers' effectiveness and efficiency; o Reviews recommendations on personnel problems and takes disciplinary action; o Directs and reviews the preparation of training programs for police officers. • Administers the department budget planning, review and cost control program. o Directs preparation of a budget designed to efficiently meet service levels and working closely with the City Administrator prepares recommendations for City Council approval; o Monitors and controls overtime; o Prepares and direct the preparation of periodic or special reports on department activities and operations. • As Emergency Management Director, prepares emergency plans that meet all State and Federal requirements. o Completes the certified Emergency Management certificate program; o Provides proactive and required training for staff, Council, and citizens consistent with the Emergency Plan; o Manages the outdoor warning system and budgets for emergency preparedness programs and equipment, and implements Emergency Plans when appropriate. o In the event of an emergency, executes the Emergency Operations Plan in order to protect the life and safety of residents. o Coordinates disaster recovery and reunification efforts. • Communicates, confers, and works with official representatives of other criminal justice agencies throughout the county, state, and nation. o Participates in local, county, state, and national organizations representing the department and keeping abreast of law enforcement and emergency management requirements; o Attends meetings, training, and conferences relative to job responsibilities; o Takes a leadership role promoting collaborative law enforcement and emergency management partnerships, services and community involvement. • Coordinates contracted fire departments. o Coordinates activities between the police department and fire departments. o Represents the City at fire department contract negotiations and meetings as necessary. o Plans for future fire service needs of the community. • Attends City Council and other meetings as needed. o Represents the City in front of the public, news media and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support; o Being respectful for individual ideas and interests, the Director is sensitive to diverse audiences in communication regarding city business; o Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content; DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 3 o Listens to various individuals and groups, including citizens and other units or agencies of government and brings that information into the formulation of positions and directions; o Provides well-defined information to the local media and fosters cooperative professional relationships with members of the media in order to facilitate accuracy of information regarding matters of importance and interest; o Builds working relationships with elected and appointed officials at the federal, state, county and regional level in order to be in a position to advocate for the best interest of the City; o Seeks cooperation from others in the form of actions, grants or other desired outcomes by framing requests in a concise and favorable manner. • Under authority granted by the City Council and in cooperation with the City Administrator, subject to Council approval, directs hiring of qualified staff and administration of labor contracts. o Takes a leadership role in development of employees, employment policy, and collective bargaining, o Manages performance of staff directly and through subordinate supervisors; o Signs-off on timesheets, verify use of time off and monitors banking and use of compensatory time off. • Performs other duties and activities, including those of a Police Officer and Police Lieutenant. Minimum Qualifications: The job requires a bachelor’s degree in police science, criminal justice, public administration, or a related field and 8 years of progressively responsible work experience, including three years as a supervisor, or equivalent. The FBI National Academy, Southern Police Institute or Northwestern Staff and Command may substitute for half of supervisory experience. The job requires the licensure by the Minnesota Board of Peace Officers Standards and Training. A valid driver’s license and good driving history is required. Desired Qualifications: A master’s degree in related a field, experience as chief law enforcement officer, completion of professional leadership program such as FBI National Academy, Southern Police Institute or Northwestern Staff and Command are preferred. Completion of the Minnesota Chiefs of Police Leadership Academy or CLEO and Command Academy is also desired. Experience with, and a strong commitment to, community policing and problem solving, are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Comprehensive knowledge of modern police methods, management, administration, and demonstrated ability to apply the same; • Comprehensive knowledge of scientific methods of crime detection and criminal identification; • Comprehensive knowledge of federal, state, and local laws and ordinances, which are enforced by the department; • Comprehensive knowledge of types of uses of firearms, communications, and automotive equipment used in modern police work; DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 4 • Knowledge of functions of federal, state, and local jurisdictions and authorities as they relate to police work; • Ability to plan, initiate and carry out long-range programs and department administration, employee training, law enforcement; • Ability to plan, evaluate, and direct the work of subordinates, performing varied operations connected with police activities; • Ability to establish and maintain cooperative working relationships with other city officials, state and federal authorities, and the public; • Ability to react calmly and quickly in an emergency and to make correct decisions in such cases; • Ability to prepare and present effective oral and written reports relating to the activities of the police department; • Ability to define problems, collect data, establish facts, and draw valid conclusions; • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form; • Strong interpersonal and good customer service skills. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • The ability to work independently and to prioritize work requests; • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: The Director of Public Safety is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. The position frequently requires intense mental acuity and some decisions carry mortal consequences. Work interruptions are frequent. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, use tools or controls, talk and hear. The employee moves about regularly from office to field. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, crawl, climb, or twist. The employee must occasionally lift and/or move over 100 pounds, such as during emergency rescue. Working Conditions: Field duties expose the job to conditions experienced in police work including occasion intense physical exertion and physical labor. The essential functions of this job can have a wide range of factors from extreme hot to extreme cold, wet or humidity. There is exposure to sudden danger or hazards associated with driving, traffic enforcement, rescues, domestic disputes, mentally ill individuals, or criminal law enforcement. Caution must be used with exposure to blood borne illnesses. Protective gear can at times be uncomfortable to wear. Incumbent must be able to work extended hours on an emergency basis and work unusual hours if required, either by direction or necessity. DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 5 Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. CITY ADMINISTRATOR ©City of Corcoran 2016 1 Department: Administration Reports To: City Council Points: 622 Grade: 20 FLSA: Exempt Bargaining Unit: NA Revision Date: December, 2016 Job Summary: As the Chief Operating Officer of the City, the City Administrator provides leadership to the City staff and helps the City Council to define, establish and attain overall goals and objectives of local government. The City Administrator is responsible for the quality of service provided to citizens by staff and consultants and is responsible for compliance with all legislative, judicial and administrative obligations established by higher authority. Scope of Impact: The City Administrator supervises all employees, departments and contract services, administers city finances and treasury, and coordinates strategic planning and policy development with the City Council. Additionally the City Administrator oversees economic and community development. Essential Duties and Responsibilities: • Using knowledge of the scope of services provided by local government and personal leadership skills the Administrator communicates with the City Council individually and in meetings to develop priorities for new and existing activities of government. o Evaluates services provided by the City and develops information for the Council about options for improving efficiency or matching services more closely to citizen needs; o Educates the City Council about City services and presents optional approaches for improvement of delivery, facilitating the process of choosing alternatives; o Performs research at the request of the Council and presents analysis of the strengths and weaknesses of various options; o Seeks to identify common ground among competing interests and facilitates a productive working relationship among staff and Council; o Takes a leadership role in projects involving development initiatives approved by the Council; o Negotiates and administers contracts for City services with outside agencies; o Provide material and information as needed to various committees and commissions; o Coordination of packets and follow-up on directives from the City Council and Commission and Committee members at meetings. • Attends City Council, Planning Commission and other Meetings as needed. o Represents the City in front of the public, news media and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support; o Being Respectful for individual ideas and interests, the Administrator is sensitive to diverse audiences in communication regarding city business; City of Corcoran CITY ADMINISTRATOR ©City of Corcoran 2016 2 o Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content; o Listens to various individuals and groups, including citizens and other units or agencies of government and brings that information into the formulation of positions and directions; o Provides well-defined information to the local media and fosters cooperative professional relationships with members of the media in order to facilitate accuracy of information regarding matters of importance and interest; o Builds working relationships with elected and appointed officials at the federal, state, county and regional level in order to be in a position to advocate for the best interest of the City; o Seeks cooperation from others in the form of actions, grants or other desired outcomes by framing requests in a concise and favorable manner; o Coordination with consultants/contracted staff to assure that directives are being followed through on a timely manner with: Attorney, Engineer, Planner, Auditor and Assessor. • Directly supervises the City Clerk/Administrative Services Coordinator and collateral staff regarding the finance function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City financial condition. o With staff support, analyzes, interprets, and communicates financial operating results for the information and guidance of the Council, and provides fiscal direction to all City departments; o Ensures that financial records and budgets are maintained and that Council is properly advised regarding the fiscal position of the City; o Provides leadership in budget preparation under the direction of the City Council; o Administers the annual budget and recommends changes in spending on line-items based on changing conditions in order to balance revenues with expenditures; o With staff support, oversees purchasing and bid-letting to ensure cost efficiency and compliance with law; o Recommends appropriate fee schedules for City services and ensures that project costs are accurately tracked and charged to the correct accounts; o Provides technical guidance, directly and through consultants, on financing for capital improvements, assessments and tax increment financing, grant writing, community and economic development and redevelopment; o Ensures the management of idle monies, in keeping with legally approved investment policies and practices, and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. • Oversees the technical operations of City government and is responsible for compliance with all legal and financial requirements. o Ensures that the staff in each department follows appropriate procedures and complies with city policies and general government requirements; o Ensures that that all election laws and procedures are followed and that elections are conducted in an efficient manner; o Performs directly or through designated subordinates the statutory functions of City Clerk; o Ensures that all records are maintained in a manner consistent with best practices and that regulations involving data privacy are followed; CITY ADMINISTRATOR ©City of Corcoran 2016 3 o Prepares Request-For-Proposals as directed by the City Council. • Under authority granted by the City Council and subject to Council approval directs hiring of qualified staff, and administration of human resource functions, involving department heads as appropriate. o Takes a leadership role in development of employees, employment policy, collective bargaining, staff compensation and benefit plans; o Administers the staffing process by recommending staffing levels and then seeking to fill approved positions with the involvement of Council and department heads; o Manages performance of staff directly and through department heads. o Manages the use of outside consultants for those functions of government that are contracted; o Signs-off on timesheets, verify use of time off and monitors banking and use of compensatory time off. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires a bachelor’s degree in public administration, urban studies or a related field and six or more progressively responsible years of related experience, or equivalent. Key characteristics are knowledge of government, knowledge of financial management in a government setting, leadership, interpersonal relationship and problem solving skills. Desired Qualifications: Additional desired qualifications include Master’s degree in business or public administration, experience in a full service municipal or government setting with public utilities. Knowledge of planning and zoning and economic development is desirable. Knowledge, Skills and Abilities Required for Successful Job Performance: • Customer service skills including demonstrated ability to build positive relationships with employees and managers; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • Ability to analyze and resolve problems; • The ability to work independently and to prioritize work requests; • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. CITY ADMINISTRATOR ©City of Corcoran 2016 4 Physical and Mental Requirements: Most work is in a normal office environment. Limited lifting of ten pounds or less is required. Travel within the City or region to view properties or attend meetings is likely to occur weekly. There is occasional exposure to field or construction site conditions when visiting properties within the City. Attendance at evening Council meetings and related meetings is required. The City Administrator is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. Work interruptions are frequent. Working Conditions: Most work is performed in a normal office environment. The Administrator may be the person to whom a complaint is delivered by a citizen or referred by an employee and work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. STAFF REPORT Agenda Item 11g. Council Meeting: December 19, 2016 Prepared By: Brad Martens Topic: 2017 Water and Sanitary Sewer Budgets Action Required: Approval Summary: Annually the City Council must adopt a budget for the water and sanitary sewer funds. Attached to this document is the recommended budget that was recently reviewed at the December 8, 2016 City Council meeting. Minor changes related to updating the fee schedule have been incorporated. Financial/Budget: The Water and Sanitary Sewer Funds are enterprise funds and must cover their costs over time without subsidy from the general fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1.Adopt Resolution 2016-99 Adopting 2017 Water and Sewer Budgets as presented. 2.Adopt Resolution 2016-99 Adopting 2017 Water and Sewer Budgets with amendments. Recommendation: Adopt Resolution 2016-99 Adopting 2017 Water and Sewer Budgets as presented. Council Action: Consider a motion to adopt Resolution 2016-99 Adopting 2017 Water and Sewer Budgets as presented. Attachments: 1.Resolution 2016-99 2.2017 Water Budget 3.2017 Sanitary Sewer Budget City of Corcoran December19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-99 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING FINAL 2017 WATER AND SANITARY SEWR BUDGETS WHEREAS, it is the policy of the Corcoran City Council to prepare and adopt budgets for the Water and Sewer Funds; and BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopts the 2017 budgets for the Water and Sanitary Sewer Funds with the following revenues and expenditures: Fund Revenues Expenditures Water Fund (601) $336,951.00 $355,089.50 Sewer Fund (602) $267,489.00 $296,145.50 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator WATER FUND 2017 DRAFT BUDGET 11g. REVENUE ActCode Account Descr 2014Actual 2015Budget 2015Actual 2016 Budget 2017 Budget Comment 601-49400-36202 R 601-49400-36202 Developer Contribution $530,000.00 $0.00 $150,000.00 $0.00 $0.00 601-49400-36210 R 601-49400-36210 Interest Earnings $2,776.99 $0.00 $897.58 $1,000.00 $1,000.00 601-49400-36233 R 601-49400-36233 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37100 R 601-49400-37100 Hydrant Sales $0.00 $582.00 $0.00 $0.00 $0.00 601-49400-37110 R 601-49400-37110 Water Residential Usage $0.00 $0.00 $2,199.26 $11,050.00 $26,250.00 70 homes at $375 (117,000 gallons/year - 3 mo at 15,000; 9 mo at 8,000) 601-49400-37120 R 601-49400-37120 Water Commercial/Industrial $0.00 $0.00 $341.44 $0.00 $0.00 601-49400-37130 R 601-49400-37130 Water Trunk Charges $63,457.00 $128,750.00 $132,767.00 $159,150.00 $151,631.00 25 acres platted at $5,500/acre; $14,131 annual payment for DT agreements 601-49400-37150 R 601-49400-37150 Water Access Charges (WAC)$50,000.00 $72,400.00 $0.00 $15,450.00 $41,081.00 35 new homes at $1,093; $2,826 annual payment for DT agreements 601-49400-37160 R 601-49400-37160 Water Penalties $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37170 R 601-49400-37170 Water Meters $0.00 $6,600.00 $9,621.99 $9,900.00 $8,675.00 35 new homes with water meters $247.50 each 601-49400-37180 R 601-49400-37180 Water Install/Inspect Fee $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37190 R 601-49400-37190 Maple Grove Connection $0.00 $0.00 $68,370.00 $63,900.00 $108,314.00 35 new homes @ $2,350 each; $26,064 annual payment for DT agreements 601-49400-39200 R 601-49400-39200 Transfer from Other Fund $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-39700 R 601-49400-39700 Capital Contributions Gov Act $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $646,233.99 $208,332.00 $364,197.27 $260,450.00 $336,951.00 EXPENSE ActCode Account Descr 2014Actual 2015Budget 2015Actual 2016 Budget Comment 601-49360-720 E 601-49360-720 Operating Transfers ($125,886.80)$0.00 $0.00 $30,950.50 $81,061.50 Payment to general fund for staf time 601-49400-100 E 601-49400-100 Wages and Salaries (GENERAL)$0.00 ($9,900.00)$0.00 $0.00 $0.00 601-49400-110 E 601-49400-110 Overtime $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-121 E 601-49400-121 PERA $0.00 ($718.00)$0.00 $0.00 $0.00 601-49400-122 E 601-49400-122 FICA $0.00 ($614.00)$0.00 $0.00 $0.00 601-49400-126 E 601-49400-126 Medicare $0.00 ($144.00)$0.00 $0.00 $0.00 601-49400-130 E 601-49400-130 Employer Paid FSA $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-131 E 601-49400-131 Employer Paid Health $0.00 ($2,457.00)$0.00 $0.00 $0.00 601-49400-132 E 601-49400-132 Medical Cafeteria Plan $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-133 E 601-49400-133 Employer Paid H S A $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-134 E 601-49400-134 Employer Paid HRA $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-200 E 601-49400-200 Office Supplies (GENERAL)$0.00 ($100.00)$0.00 $100.00 $100.00 601-49400-208 E 601-49400-208 Training and Instruction $0.00 ($1,000.00)($50.00)$1,000.00 $1,000.00 601-49400-210 E 601-49400-210 Operating Supplies (GENERAL)$0.00 ($1,000.00)($81.20)$1,000.00 $1,000.00 601-49400-212 E 601-49400-212 Motor Fuels $0.00 ($800.00)$0.00 $0.00 $0.00 Formula or $0 601-49400-215 E 601-49400-215 Water Meters $0.00 ($10,000.00)($11,515.09)$9,000.00 $7,875.00 35 meters at $225 each 601-49400-216 E 601-49400-216 Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-300 E 601-49400-300 Professional Srvs (GENERAL)($440.00)($5,000.00)($1,260.00)$2,500.00 $2,500.00 601-49400-303 E 601-49400-303 Engineering Fees $0.00 ($5,000.00)($17,477.39)$5,000.00 $5,000.00 601-49400-304 E 601-49400-304 Legal Fees $0.00 ($500.00)($116.62)$500.00 $1,000.00 601-49400-310 E 601-49400-310 Other Professional Services ($167.20)($17,300.00)($8,250.00)$16,500.00 $94,029.00 Pass through $82,250; $11,779 payment for DT MG agreement 601-49400-311 E 601-49400-311 Water Purchased $0.00 $0.00 $0.00 $6,500.00 $20,160.00 12,000,000 used at $1.68/1,000; 1,200,000 unbillable 601-49400-321 E 601-49400-321 Telephone $0.00 ($160.00)$0.00 $0.00 $0.00 601-49400-352 E 601-49400-352 General Notices and Pub Info $0.00 ($100.00)$0.00 $0.00 $0.00 601-49400-360 E 601-49400-360 Insurance (GENERAL)$0.00 $0.00 $0.00 $500.00 $1,600.00 601-49400-364 E 601-49400-364 Workers Comp Insurance $0.00 ($519.42)$0.00 $500.00 $0.00 601-49400-380 E 601-49400-380 Utility & Services (GENERAL)($110.23)($480.00)($87.35)$250.00 $600.00 Utility locates 50% of 1,200 locates at $1 601-49400-400 E 601-49400-400 Repairs & Maint Cont (GENERAL)$0.00 ($1,500.00)$0.00 $1,500.00 $1,500.00 601-49400-420 E 601-49400-420 Depreciation ($31,140.02)$0.00 $0.00 $0.00 $0.00 601-49400-433 E 601-49400-433 Dues and Memberships $0.00 ($1,000.00)($275.00)$1,000.00 $1,000.00 601-49400-510 E 601-49400-510 Land $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-520 E 601-49400-520 Buildings and Structures ($300,000.00)$0.00 $0.00 $0.00 $0.00 601-49400-530 E 601-49400-530 Improvements Other Than Bldgs $0.00 $0.00 $28,115.04 $0.00 $0.00 601-49400-550 E 601-49400-550 Motor Vehicles $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-570 E 601-49400-570 Office Equip and Furnishings $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-580 E 601-49400-580 Other Equipment $0.00 ($25,000.00)($7,855.69)$0.00 $0.00 601-49400-610 E 601-49400-610 Interest ($15,811.00)$0.00 ($52,659.00)$52,668.00 $59,714.00 53% of 2014B; 2016A per schedule 601-49400-611 E 601-49400-611 Bond Issuance Costs ($56,923.00)($43,830.00)$0.00 $48,450.00 $76,950.00 Principal 601-49400-720 E 601-49400-720 Operating Transfers $0.00 ($2,800.00)$0.00 $0.00 $0.00 TOTAL ($530,478.25)($129,922.42)($71,512.30)$177,918.50 $355,089.50 SEWER FUND 2017 DRAFT BUDGET 11g. REVENUE ActCode Account Descr 2014Actual 2015Budget 2015Actual 2016 Budget 2017 Budget Comment 602-49450-36210 R 602-49450-36210 Interest Earnings $1,921.52 $0.00 $405.22 $600.00 $600.00 602-49450-36233 R 602-49450-36233 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-37210 R 602-49450-37210 Sewer Residential $0.00 $1,004.00 $1,608.04 $16,100.00 $37,800.00 70 homes, at $540; 8,000 gallons per month 602-49450-37220 R 602-49450-37220 Sewer Commercial/Industrial $0.00 $0.00 $21.63 $0.00 $0.00 602-49450-37230 R 602-49450-37230 Sewer Trunk Charges $43,849.50 $77,750.00 $80,175.80 $96,100.00 $101,033.00 25 acres platted at $3,700/acre; $8,533 annual payment from DT agreements 602-49450-37260 R 602-49450-37260 Sewer Penalties $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-37270 R 602-49450-37270 Sewer Access Charges (SAC)$50,000.00 $82,000.00 $67,095.00 $90,000.00 $128,056.00 35 new homes with SAC $2,485 each; 35 city charges @ $1,093; $2,826 annual payment from DT 602-49450-37280 R 602-49450-37280 Sewer Install/Inspect Fee $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-39200 R 602-49450-39200 Transfer from Other Fund $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-39700 R 602-49450-39700 Capital Contributions Gov Act $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $95,771.02 $160,754.00 $149,305.69 $202,800.00 $267,489.00 EXPENSE ActCode Account Descr 2014Actual 2015Budget 2015Actual 2016 Budget 2017 Budget Comment 602-49360-720 E 602-49360-720 Operating Transfers ($125,886.79)$0.00 $0.00 $30,950.50 $81,061.50 Payment to general fund for staff time 602-49450-100 E 602-49450-100 Wages and Salaries (GENERAL)$0.00 ($9,900.00)$0.00 $0.00 $0.00 602-49450-110 E 602-49450-110 Overtime $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-121 E 602-49450-121 PERA $0.00 ($718.00)$0.00 $0.00 $0.00 602-49450-122 E 602-49450-122 FICA $0.00 ($614.00)$0.00 $0.00 $0.00 602-49450-126 E 602-49450-126 Medicare $0.00 ($144.00)$0.00 $0.00 $0.00 602-49450-130 E 602-49450-130 Employer Paid FSA $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-131 E 602-49450-131 Employer Paid Health $0.00 ($2,458.00)$0.00 $0.00 $0.00 602-49450-132 E 602-49450-132 Medical Cafeteria Plan $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-133 E 602-49450-133 Employer Paid H S A $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-134 E 602-49450-134 Employer Paid HRA $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-200 E 602-49450-200 Office Supplies (GENERAL)$0.00 ($100.00)$0.00 $100.00 $100.00 602-49450-208 E 602-49450-208 Training and Instruction $0.00 ($1,000.00)($50.00)$1,000.00 $1,000.00 602-49450-210 E 602-49450-210 Operating Supplies (GENERAL)$0.00 ($1,000.00)($23.74)$1,000.00 $1,500.00 602-49450-212 E 602-49450-212 Motor Fuels $0.00 ($800.00)$0.00 $0.00 $0.00 602-49450-216 E 602-49450-216 Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-300 E 602-49450-300 Professional Srvs (GENERAL)($440.00)($5,000.00)($1,260.00)$5,000.00 $5,000.00 602-49450-303 E 602-49450-303 Engineering Fees $0.00 ($5,000.00)($1,845.25)$5,000.00 $5,000.00 602-49450-304 E 602-49450-304 Legal Fees $0.00 ($500.00)($73.38)$500.00 $500.00 602-49450-310 E 602-49450-310 Other Professional Services $0.00 ($82,441.00)($66,424.05)$74,550.00 $86,975.00 35 SAC charges paid to MCES $2,485 each 602-49450-312 MCES Sewage Treatment $16,262.00 70 homes at 8,000 gallons month @ $2.42/1000 602-49450-321 E 602-49450-321 Telephone $0.00 ($160.00)$0.00 $0.00 $0.00 602-49450-352 E 602-49450-352 General Notices and Pub Info $0.00 ($100.00)$0.00 $100.00 $100.00 602-49450-360 E 602-49450-360 Insurance (GENERAL)$0.00 $0.00 $0.00 $500.00 $1,600.00 602-49450-364 E 602-49450-364 Workers Comp Insurance $0.00 ($519.42)$0.00 $500.00 $0.00 602-49450-380 E 602-49450-380 Utility & Services (GENERAL)($103.36)($480.00)($745.80)$1,000.00 $3,000.00 Lift station electric; utility locates 50% of 1,200 at $1 602-49450-400 E 602-49450-400 Repairs & Maint Cont (GENERAL)$0.00 ($1,500.00)$0.00 $1,800.00 $1,800.00 602-49450-420 E 602-49450-420 Depreciation ($35,115.34)$0.00 $0.00 $0.00 $0.00 602-49450-431 E 602-49450-431 Misc Expense $0.00 $0.00 ($151.00)$1,000.00 $0.00 602-49450-433 E 602-49450-433 Dues and Memberships $0.00 ($1,000.00)$0.00 $1,000.00 $1,000.00 602-49450-510 E 602-49450-510 Land $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-520 E 602-49450-520 Buildings and Structures $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-530 E 602-49450-530 Improvements Other Than Bldgs $0.00 $0.00 ($26,271.28)$0.00 $0.00 602-49450-550 E 602-49450-550 Motor Vehicles $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-570 E 602-49450-570 Office Equip and Furnishings $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-580 E 602-49450-580 Other Equipment $0.00 ($25,000.00)($5,861.60)$0.00 $0.00 602-49450-610 E 602-49450-610 Interest $0.00 $0.00 ($40,591.00)$39,732.00 $52,461.00 43% of 2014B; 2016A per schedule 602-49450-611 E 602-49450-611 Bond Issuance Costs ($43,951.00)($50,420.00)$0.00 $36,550.00 $38,786.00 Principal 602-49450-720 E 602-49450-720 Operating Transfers $0.00 ($2,800.00)$0.00 $0.00 $0.00 TOTAL ($205,496.49)($191,654.42)($143,297.10)$200,282.50 $296,145.50 City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-100 Page 1 of 1 Motion By: Seconded By: A RESOLUTION HONORING OUTGOING COUNCILMEMBER PAT HANK WHEREAS, Pat Hank was appointed to the Planning Commission on March 10, 2015; and WHEREAS, Pat Hank was reappointed to the Planning Commission on February 8, 2007 and January 28, 2010, during which he served in leadership roles including Vice-Chairperson and Chairperson through December 2010; and WHEREAS, Pat Hank was appointed to the Parks and Trails Commission on February 8, 2007 serving a term until December 2008; and WHEREAS, additional service included serving on the pavement management committee, land use sub-committee, and public works facility committee; and WHEREAS, Pat Hank was appointed to the Council on October 23, 2014 and took the oath of office on November 13, 2014 to complete a term expiring December 31, 2016; and WHEREAS, during his tenure as Councilmember, Corcoran set forth the downtown utility and street improvement project, reviewed significant development proposals, and made many important decisions representing the residents of Corcoran; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication and leadership provided by Pat Hank to the City of Corcoran: NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Pat Hank for his distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ________________________________ Ken Guenthner - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator Item 11h. City of Corcoran December 19., 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-100 Motion By: Seconded By: A RESOLUTION HONORING OUTGOING COUNCILMEMBER PAT HANK WHEREAS, Pat Hank was appointed to the Planning Commission on March 10, 2005; and WHEREAS, Pat Hank was reappointed to the Planning Commission on February 8, 2007 and January 28, 2010, during which he served in leadership roles including Vice-Chairperson and Chairperson through December 2010; and WHEREAS, Pat Hank was appointed to the Parks and Trails Commission on February 8, 2007 serving a term until December 2008; and WHEREAS, additional service included serving on the pavement management committee, land use sub-committee, and public works facility committee; and WHEREAS, Pat Hank was appointed to the Council on October 23, 2014 and took the oath of office on November 13, 2014 to complete a term expiring December 31, 2016; and WHEREAS, during his tenure as Councilmember, Corcoran set forth the downtown utility and street improvement project, reviewed significant development proposals, and made many important decisions representing the residents of Corcoran; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication and leadership provided by Pat Hank to the City of Corcoran: NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Pat Hank for his distinguished service to the City of Corcoran and residents of the City. VOTING AYE F-1 Guenthner, Ken F-1 Hank, Pat ❑ Keefe, Mike F-]LaFave,Tonya F-1 Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave, Tonya F-1 Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. Ken Guenthner - Mayor ATTEST: City Seal Jessica Beise — City Clerk/Administrative Services Coordinator Page 1 of 1 I City of Corcoran December 19, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-101 Page 1 of 1 Motion By: Seconded By: A RESOLUTION HONORING OUTGOING MAYOR KEN GUENTHNER WHEREAS, Ken Guenther was elected to the Corcoran City Council beginning on January 1, 1997; and WHEREAS, Ken Guenther was elected as Mayor beginning on January 1, 1999, serving three terms until December 31, 2004; and WHEREAS, service to the City continued as a member of the Charter Commission from 2006 to 2008 and again from 2009 to 2012 including serving as Chairperson; and WHEREAS, Ken Guenther was again elected Mayor with service beginning on January 1, 2007, serving five additional two-year terms; and WHEREAS, Ken Guenthner applied considerable time, effort, and thought into his roles of Charter Commission member, Councilmember, and Mayor; and WHEREAS, during his tenure as Mayor, Corcoran, installed the first utility infrastructure for water and sanitary sewer, approved a financial management plan, secured a community development block grant for the construction of the Hope Center, set forth the downtown utility and street improvement project, reviewed significant development proposals, constructed a new Public Works facility, increased its bond rating, and made many important decisions representing the residents of Corcoran; and WHEREAS, Mayor Guenthner has chosen to end his time as Mayor with a term that expires on December 31, 2016; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication and leadership provided by Ken Guenthner to the City of Corcoran: NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Ken Guenthner for his distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2016. ________________________________ City Seal ATTEST: ____________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator Item 11i. City of Corcoran 2017 City Council Schedule Agenda Item 12. January 12, 2017 • Oath of Office o Ron Thomas o Jonathan Bottema o Brian Dejewski • Years of Service Recognition – Steve Warren (20 Years) • Annual Appointments • 2040 Comprehensive Plan Update Process • 2017 City Council Calendar • Discussion on Goal Setting meeting/work sessions • Maintenance Worker Recruitment Process • Part-time Police Technician Recruitment Process January 26, 2017 • Planning Project Update • Code Compliance Report • Bring Your Own Device Policy (Council and staff) • Code Enforcement Procedures and Goals • Draft Assessment Policy • Legislative priorities February 9, 2017 • Petition for Paving – Sundance Road (from June 9, 2016 meeting) • Gambling fund allocation policy February 23, 2017 • Planning Project Update • Code Compliance Report • Planning Commission Report • Parks and Trails Commission Report • Preliminary Plat Extension - Sawgrass