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Home My WebLink About2016-09-22 Council Minutes1 K CITY OF CORCORAN City Council Meeting Minutes September 22, 2016 - 7:00pm The Corcoran City Council met on September 22, 2016 at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gottschalk, City Planner Lindahl, and City Clerk /Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner thanked Parks and Trails Commissioner Krueger and Planning Commissioner Wu for their attendance. City Administrator Martens noted an addition of Item 8e. Road Closure Update to the agenda, removal of item 12a. and that there are no Fund 500 claims. Mayor Guenthner asked to add Item 12a. Northwest Hennepin League of Municipalities to the agenda. MOTION: made by Thomas, seconded by Hank to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Jackie Hoglund, 19220 Hackamore Road, addressed the Council on issues related to water runoff. Specifically Ms. Hoglund outlined the water issues with the Ravinia development, outlined four items that she would like the City to assist with, and concerns with additional development. Greg Hoglund, 19220 Hackamore Road, addressed on the Council related to the availability to have audio visual materials presented to Council during open forum. 5. Presentations a. Jeff Johnson — Hennepin County Commissioner Commissioner Johnson provided Council with a copy of the 2016 budget and discussed the budget. Commissioner Johnson also addressed comprehensive planning and the opportunities that the County is seeking for partnerships with cities to utilize County equipment. 6. Consent Agenda a. Draft Minutes of the September 8, 2016 Work Session b. Draft Minutes of the September 8, 2016 Council Meeting c. Resolution 2016 -74 —Awarding Gravel Contract Councilor LaFave asked that Item 6c. be considered separately. MOTION: made by LaFave, seconded by Thomas to approve the consent agenda consisting of Items 6a. and 6b. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Councilor LaFave inquired about the gravel bidding process. Staff noted that two quotes were sought. MOTION: made by Hank, seconded by Keefe to approve Item 6c. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) No Fund Escrow Claims were presented. b. All Other Financial Claims MOTION: made by Thomas, seconded by Keefe to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports I Memos/Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. c. Animal Control Options Director of Public Safety presented the report. Council discussed the proposed options, the need for animal control and RFID readers. MOTION: made by LaFave, seconded by Keefe to approve option four as presented in the staff report. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Commissioner Representatives; report received. e. Road Closure Report City Administrator Martens updated the Council on the roads that are temporarily closed due to the storm on September 21 It. 9. Planning Business a. Maple Hill Estates Sign Variance (City File 16-016) City Planner Lindahl presented the report outlining the four variances requested. Council discussed the dynamic signs, location of dynamic signs, sign copy area, and regulation of content. Applicant Brian DewJeski noted the location, the intent for the sign is to reach residents of the community, and the variances requests, and if the dynamic sign is not approved that the sign would not move forward. Council discussed whether an ordinance or variance would be the best tool. MOTION: made by Thomas, seconded by Guenthner to adopt Resolution 2016-70. Council discussed the length of time for a message to be on a dynamic sign, the location of the dynamic sign location. MOTION: made by LaFave, seconded by Hank to amend the motion without the dynamic sign variance. Council discussed support of a dynamic sign and what type of lettering is allowed. Voting Aye on Amendment: Hank, Keefe, LaFave Nay: Guenthner, Thomas (Motion carried 3:2) Councilors who voted on the denial of the dynamic sign ordinance were asked to provide findings of fact for denial to City Planner Lindahl. Voting Aye on the amended motion: Hank, Keefe, LaFave Nay: Guenthner, Thomas (Motion carried 3:2) b. Park Place Storage Rezoning, Variance, Site Plan, Conditional Use Permit and Preliminary Plat City Planner Lindahl presented the report noting the variance request for development in advance of municipal services, the council expressed support for a private drive within a public right of way, timeline and materials. Council discussed assessing the construction a street and utilities and watershed approvals, public comment. Applicant Paul Jorgenson discussed how they disclose upcoming improvements for streets and utility connections. Staff discussed the connection timeline and the received public comment. MOTION: made by Keefe, seconded by Thomas to adopt Ordinance 2016-336 Amending the Zoning Ordinance Classification of property at 6415 County Road 19. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Hank, seconded by LaFave to adopt Resolution 2016-76 Approving the Findings of Fact for Rezoning for Park Place Storage. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-77 Approving a Site Plan, Variance and Conditional Use Permit for Park Place Storage. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Hank, seconded by LaFave to adopt Resolution 2016-78 Approving the Preliminary Plat for Park Place Storage. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Comprehensive Plan Amendment for Lennar (City File-022) City Planner Lindahl presented the report noting the amendment request was for land adjacent to the Ravinia development. Council discussed development and size of lots. MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-79 Approving a Comprehensive Plan Amendment for 6635 County Road 101. Council asked about the proposed home type and prices. Paul Tabone of Lennar noted it would be propose for the Discovery home type with prices in the $300,000 range. Staff noted home typically start at $390,000 and up. Council discussed affordable homes. Voting Aye: Guenthner, Hank, Keefe, and Thomas Nay: LaFave (Motion carried 4:1) d. Ordinance Amendment for Single Family Design Standards City Planner Lindahl presented the report noting the ordinance amendment was prompted by a previous discussion regarding materials on front elevations. Council discussed the use of a variety of materials and the process. Per consensus, staff was directed to schedule a public hearing and bring back for Council action. e. Building Right Update Proposal City Planner Lindahl presented the report, noting the building rights map had not been updated in ten years. Council discussed the timeline and the communication of the updated map. Per consensus, Council directed staff to update the Development Rights Map. 10. Unfinished Business No unfinished business was presented. 11. New Business a. 2017 Preliminary Levy City Administrator Martens presented the report, outlining the proposed budget items and the impact to the median value home. Council discussed the proposed budget items, the use of building permit revenue. Staff answered questions related to the budget items. Council discussed opportunities to refine the budget and staffing. The Mayor asked that Councilmembers provide feedback to City Administrator Martens in advance of the next meeting. MOTION: made by Thomas, seconded by Keefe to adopt Resolution 2016-75 Adopting the Preliminary Proposed Tax Levy Collectible in 2017. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. 2017 Proposed Levies and Taxes Insert City Administrator Martens presented the report noting that the inserts provide additional levy and tax information to residents. Per consensus, Council directed staff to proceed. 12. Unscheduled Items a. Northwest Hennepin League of Municipalities Mayor Guenthner noted that the Northwest Hennepin League of Municipalities organization needs to send invoices and record the invoices but does not have a location or staff. Mayor Guenthner is suggesting utilizing the treasurer's City as a location and utilize minimal staff support for tracking invoices which would be reimbursable. Mayor Guenthner noted he would bring back a formal plan for consideration. 13.2016 Council Schedule City Administrator Martens reviewed the upcoming Council schedule, noting the October work session will focus on an assessment policy. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by LaFave, seconded by Thomas to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5 :0) Meeting adjourned at 9:25pm. do Je sica Beise —City Clerk/Administrative Services Coordinator