HomeMy WebLinkAbout2016-07-14 Council Work Session Agenda PacketCITY OF CORCORAN
Council Work Session Agenda
July 14, 2016 - 5:30pm
1.Call to Order / Roll Call
2.2017 Budget – Draft 1*
3.City Project Update*
4.August Work Session Agenda
5.Unscheduled Items
6.Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
2.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 14, 2016
To: City Council
From: Brad Martens, City Administrator
Re: 2017 Budget – Draft 1
______________________________________________________________________
Attached to this memo is the first draft of the 2017 budget. This budget reflects the
direction received at the June 9th City Council work session as well as department
requests. The first draft will continue to be adjusted as additional information is received
and further direction is provided by the City Council.
The first draft of the 2017 budget shows a $330,743 increase over 2016. The following
is a description of some of the adjustments from the 2016 budget:
Expenditures:
• Staffing/Employee Compensation
o 2% cost of living/market adjustment
o No increase to employer paid insurance (compensation sub-committee is
reviewing options and will make recommendations)
o New Public Works Director/Engineer position (six months)
o Additional Maintenance Worker (wages and benefits paid by water and
sewer utility)
o Added summer seasonal worker (680 hours)
o Full year for sixth full-time Police Officer
o Added .25 FTE (part-time) Police Administrative Assistant
• City Council
o $12,660 increase in compensation per 2015 adopted ordinance
o $1,000 increase in training (possible newly elected officials training)
• Elections
o $5,400 decrease (no election)
• Assessor
o $2,000 decrease per contract
2.
• City Hall Operating Supplies
o $3,000 increase for substantial codification of City Code
o $3,000 increase to buildings & structures to reorganize office area for
additional staff (Public Works Director/Engineer)
• IT
o Restructuring of line items; transition to contract IT
o $2,500 increase for Public Works Director computer and equipment
o $3,000 increase for resident service terminal for City Hall
• Engineering
o $16,250 decrease due to addition of Public Works Director/Engineer
• Fire
o $9,000 increase (project approximately 3% increase)
• Building Inspections
o $37,500 increase; projecting 40 new homes
• Transfers to Other Funds
o $25,000 increase towards CIP
o $50,000 transfer to reserves or other fund (additional revenue from new
home construction beyond 23 homes)
• Public Works Operating Expense
o $2,000 increase for training
o $2,500 increase in operating supplies
o $1,500 increase in building repairs
o $6,000 decrease in utility services
• Public Works Operating Services
o $15,000 decrease to dust control (better contract pricing)
o $10,000 increase in gravel
o $15,000 increase to asphalt/maintenance patching
• Snow and Ice Removal
o $8,000 increase (fixes budget error from previous year)
• Police Part-Time
o Decreases part-time hours due to sixth full-time officer
• Police Supplies
o $5,000 increase in investigations; increase amount of investigation time by
staff and back fill hours with part-time
• Debt Service
o $76,911 increase per debt schedule primarily due to scheduled increase
to Public Works facility payment and new 2016/2017 equipment certificate
o Scheduled debt service decreases by $124,180 in 2018
Revenues:
• Cable Franchise Fee
o $3,000 increase
• Zoning/Subdivision Fees
o $13,000 increase based upon experience
• TIF Administrative Fees
o $8,000 decrease; fund no longer will exist
2.
• Police Town Aid
o $5,000 increase
• Building Permit Fees
o $85,000 increase; projecting 40 new homes
• MSA Road Maintenance Fund
o $4,000 increase
• Dust Control
o $10,000 decrease; assess less of project costs
• Miscellaneous Revenue
o $8,125 increase for billable hours for Public Works Director/Engineer
• Transfer From Other Funds
o $71,609 increase; transfer from utility funds to cover costs related to
utilities including additional Maintenance Worker
Big picture, the $330,743 increase is a 9.97% levy increase from 2016. New
construction in Corcoran has increased the tax capacity for taxes payable in 2017
however which helps to bring down the net effect. At the 2016 tax rate, the new
construction would pick up approximately $61,000 of the increase which lowers the
effects on remaining residents down to approximately a 7% increase which would be
spread among existing properties.
In order to further assist in decision making staff has broken down the budget increase
into the following four categories:
General Operations: Items we must or should do to keep the City operational
Item Amount Notes
Debt Service Increase $76,911 Required per plan
Council Compensation Increase $12,660 Required by Ordinance
CIP Increase $25,000 Per plan
Fire Increase $9,000 Per contract
TIF Revenue decrease $8,000 Fund eliminated
Additional costs for full year of
sixth Police Officer
$46,000 Committed
Existing FTE with 2% increase,
etc.
$57,000 Market study shows wages
below average
Total $234,571 6.7% increase
Service Level Considerations: Funds dedicated to increase service level in certain areas
Item Amount Notes
Overlay Increase $15,000 Gradual increase of overlays completed
Gravel Increase $10,000 Gradual increase of gravel improvements
Dust Control Assessment
Reduction
$10,000 Gradual elimination of assessment
Total $35,000
2.
Staffing Considerations: Funds dedicated to improving staff structure
Item Amount Notes
Additional Maintenance
Worker
$0 Paid by water and sewer utility
New Public Works
Director/Engineer
$32,000 Half year; actual cost is approximately $57,000
for half year, reduction is due to reduced
engineering fees and billable hours at reduced
rate
Additional Public Works
Seasonal Worker
$9,300 Paid out of Public Works budget
Police Part-time
Administrative Assistant
$13,300 Paid out of Police budget
Total $54,600
Other items: $6,572
In addition to the items mentioned above, the following should be discussed:
•Hope Center
o The Hope Center is interested in whether the City could assist in providing
funds for building improvements due to the amount of residents it is
serving
•Website update
o Staff is interested in completing an update of the City website
•Comprehensive Plan
o No funds are dedicated towards the update of the Comprehensive Plan
which will begin in 2017; the current plan is to use long range planning
funds to get through the year
Council should provide feedback to staff in order to further refine the budget for 2017.
The budget will be re-drafted based upon the feedback of the Council and will be used
to update the Financial Management Plan.
Attachments:
1. 2017 Budget
2.
1
1 CITY OF CORCORAN 2017 DRAFT BUDGET - REV 1
2 2017 7/7/2016
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
4 CITY HALL DEPARTMENTS COMMENTS
5 City Council
6 41100-100 Wages & Salaries 6,600 6,600 6,600 6,600 6,600 19,260 12,660$
7 41100-122 FICA / SS 409 409 409 409 409 1,195 786$
8 41100-126 Medicare 96 96 96 96 96 280 184$
9 41100-208 Training 1,000 1,000 2,500 1,500$
10 41100-210 Operating Expense - - - - - 3,000 3,000$
11 41100-364 Workers' Compensation 32 41 54 104 75 95 20$
12 7,137 7,146 7,159 8,209 8,180 26,330 18,150
13
14 News Letter/Website
15 41130-351 News letter, Misc literature 4,062 4,482 4,283 4,750 6,000 6,500 500$ Additional newsletter
17 41130-354 Website 700 700 750 700 1,500 2,000 500$ Website improvements
18 4,762 5,182 5,033 5,450 7,500 8,500 1,000
19
20 Elections
21 41410-210 Operating Supplies 6,263 1,397 8,733 1,500 7,000 1,600 (5,400)$ 2016 Presidential election
22 6,263 1,397 8,733 1,500 7,000 1,600 (5,400)
23
24 Auditor
25 41540-300 Professional Services 16,675 19,352 18,650 20,000 20,000 23,000 3,000$ Abdo, Eick & Meyers
26 Financial Services 5,486 3,640 8,100 6,000 6,000 7,500 1,500$ Other finacial services
29 22,161 22,992 26,750 26,000 26,000 30,500 4,500
30
31 Assessor
32 41550-210 Operating Supplies 929 960 882 1,000 1,000 1,000 -$
33 41550-300 Professional Services 49,284 50,203 53,708 55,956 59,000 57,000 (2,000)$
34 50,213 51,163 54,590 56,956 60,000 58,000 (2,000)
35
36 Attorney
37 41600-300 Professional Services 22,353 30,865 16,527 31,000 31,000 31,000 -$
38 22,353 30,865 16,527 31,000 31,000 31,000 -
39
45 Other General Government
49 41900-210 Operating Supplies 31 6,573 2,723 3,000 4,600 4,000 (600)$ Recogntion Program-employee, elected/appointed official
50 41900-300 Professional Srvs 21,041 25,721 15,244 4,000 5,000 6,000 1,000$ Financial planning
52 41900-360 Insurance 18,806 54,412 64,813 67,400 68,000 65,000 (3,000)$
53 41900-430 Misc Banking Charges - - - - -$
54 41900-433 Dues & Memberships 24,454 26,709 28,327 30,000 27,000 27,000 -$ Remove NWHHSC and Community Mediation
64 41900-810 Refunds/Reimbursements - - - -$
65 64,332 113,416 111,106 104,400 104,600 102,000 (2,600)
66
67 Planning & Zoning
68 41910-210 Operating Supplies 589 3,394 1,000 1,000 2,000 1,000$ PH notices, labels, postage, training
69 41910-300 Professional Services 41,728 42,089 44,691 50,000 65,200 65,000 (200)$
71 41,728 42,678 48,086 51,000 66,200 67,000 800
72
73 City Hall Operating Expenses
74 41941-200 Office/Computer Supplies 1,978 2,462 2,554 3,000 6,000 3,500 (2,500)$ Combined 200 and 207
75 41941-201 Postage/Shipping 1,628 2,424 2,339 3,000 3,000 3,250 250$
76 41941-207 Computer / Copier Supplies 2,424 2,615 2,162 3,000 - - -$
77 41941-210 Operating Supplies 12,497 16,043 12,443 15,000 17,000 17,000 -$ Cintas, Zep, Adams, Wilmar Water, hearing notices
78 41941-300 Professional Services 15,385 7,668 8,039 9,000 9,000 12,000 3,000$ Admin fees (Paychex), Ordinance Codification
79 41941-321 Telephone 2,182 2,189 2,069 3,000 2,500 2,500 -$
81 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)- - - 25 25 25 -$
82 41941-380 Utilities / Outside Services 12,833 15,121 15,561 15,500 15,500 16,000 500$ Center Point, Randys, Wright Henn Elec, Wright Henn Security
83 41941-400 Repairs /Maintenance Bldg.9,817 8,112 10,175 12,000 12,000 12,000 -$ City Hall office reorganization
84 41941-430 Misc. Banking Charge 64 4 281 - - 300 300$
85 41941-520 Buildings & Structures 4,053 3,451 5,000 5,000 8,000 3,000$ Facility repairs
86 41941-810 Refunds/Reimbursements 983 -$
87 61,042 63,488 61,008 70,525 70,025 74,575 4,550
88
89 IT Technology
91 41951-207 Computer / Supplies 7,580 9,723 10,800 22,757 25,550 43,300 17,750$ Annual license renewal
92 41951-210 Operating Supplies 1,252 2,371 1,500 1,500 4,000 2,500$ Hardware/Software
93 41951-300 Professional Supplies 4,897 7,198 13,100 21,500 10,000 (11,500)$ Managed services
94 41951-530 Facility Assets 8,584 - 6,500 6,500 11,500 5,000$
95 7,580 24,456 20,369 43,857 55,050 68,800 13,750
96
97 Engineering
99 43170-300 Professional Services 53,365 38,592 41,751 45,000 47,500 31,250 (16,250)$
100 53,365 38,592 41,751 45,000 47,500 31,250 (16,250)
Total IT Technology
Total City Hall Operating
Total City Council
Total Elections
Total Newsletter & Web
Total Assessor
Total Auditor
Total City Attorney
Total Other Government
Total Planning & Zoning
Total Engineering
2.
2
1 CITY OF CORCORAN 2017 DRAFT BUDGET - REV 1
2 2017 7/7/2016
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
101
102 Fire
103 42200-300 Professional Services 242,083 236,478 240,222 275,895 281,000 290,000 9,000$
106 242,083 236,478 240,222 275,895 281,000 290,000 9,000
107
108 Building Inspections
109 42400-300 Professional Services 9,421 24,023 107,195 74,000 74,000 110,000 36,000$
110 42400-437 Surcharges 1,727 3,812 3,754 11,000 11,000 12,500 1,500$
111 11,148 27,835 110,949 85,000 85,000 122,500 37,500
112
113 Recycling
114 43232-210 Operating Supplies 827 797 1,025 1,000 - 3,000 3,000$
115 43232-300 Professional Services 64,743 67,420 69,722 69,000 6,000 6,000 -$ Provider to manage billing/balance city subsidy
116 65,570 68,217 70,748 70,000 6,000 9,000 3,000
117
118 659,736 733,904 823,029 874,792 855,055 921,055 66,000
119
120 City Administrator
121 41300-100 Wages & Salaries 92,519 117,644 93,398 92,912 99,757 101,754 1,997$
122 41300-121 PERA 6,708 8,313 6,779 6,736 7,482 7,632 150$
123 41300-122 FICA / SS 5,148 6,639 5,418 5,761 6,185 6,309 124$
124 41300-126 Medicare 1,312 1,444 1,267 1,347 1,446 1,475 29$
126 41300-131 Employer Paid Health 13,959 17,622 16,894 15,567 17,643 17,643 -$ Life, A/D, LTD, STD, FSA/HSA, Health
130 41300-208 Training 1,813 1,321 3,906 4,000 4,000 4,350 350$
136 41300-210 Operating Supplies 492 868 980 700 700 800 100$
138 41300-364 Workers' Compensation (683) 354 477 753 600 570 (30)$
139 41300-433 Dues & Memberships 848 873 112 850 1,000 1,000 -$
142 122,114 155,078 129,230 128,626 138,813 141,533 2,720
143
144 City Clerk / Administrative Staff
145 41400-100 Wages & Salaries 135,247 127,511 120,570 118,212 168,640 174,189 5,549$
146 41400-110 Overtime 1,827 1,979 569 2,000 1,000 1,000 -$
147 41400-121 PERA 9,922 8,722 8,709 8,716 12,723 13,139 416$
148 41400-122 FICA / SS 8,883 8,428 7,042 7,453 10,518 10,862 344$
149 41400-126 Medicare 2,078 1,971 1,654 1,744 2,460 2,540 80$
151 41400-131 Employer Paid Health 23,363 21,871 31,133 32,068 52,928 52,928 -$ Life, A/D, LTD, STD, FSA/HSA, Health
155 41400-208 Training 830 1,835 524 2,500 4,000 4,000 -$
156 41400-210 Operating Supplies 404 457 187 500 750 750 -$ Mileage
158 41400-364 Workers' Compensation Insurance 1,216 1,064 954 1,344 1,400 2,275 875$
159 41400-433 Dues & Memberships 35 70 35 150 500 500 -$
160 183,804 173,908 171,376 174,687 254,919 262,183 7,264
161
162 Code Enforcement
163 41920-100 Wages & Salaries 7,543 42,876 50,605 53,186 59,550 62,682 3,132$
164 41920-110 Overtime - 371 - 1,000 1,000 500 (500)$
165 41920-121 PERA 503 3,077 3,686 3,928 4,541 4,776 235$
166 41920-122 FICA / SS 445 3,000 3,505 3,360 3,754 3,948 194$
167 41920-126 Medicare 104 702 820 786 878 923 45$
169 41920-131 Health Insurance - 6,426 7,234 16,387 17,643 17,643 -$ Life, A/D, LTD, STD, FSA/HSA, Health
171 41920-208 Training 525 750 750 1,250 500$
172 41920-210 Operating Supplies 1,054 708 650 1,000 1,000 1,000 -$
176 41920-364 Workers' Compensation 477 417 417 570 153$
177 41920-417 Uniform 100 100 250 250 250 250 -$
178 41920-433 Dues & Membership - - - 100 100 250 150$
179 10,276 57,260 67,752 81,164 89,883 93,792 3,909
184
185 Transfers to/from Other Funds
187 49360-720 Operating Transfers 244,278 -$
188 41900-700 Transfer to other funds - 25,000 50,000 75,000 25,000$ CIP
189 41900-700 Transfer to other funds - 10,000 10,000 60,000 50,000$ Reserve/other contributions
190 244,278 35,000 60,000 135,000 75,000
191 19 975,930 1,120,151 1,435,665 1,294,269 1,398,670 1,553,563 154,893
192
193 PUBLIC WORKS
194 PERSONNEL SERVICES
195 43100-100 Full-time - Regular 269,477 268,973 281,533 283,606 305,571 405,011 99,440$
196 43100-110 Full-time - Overtime 17,020 26,179 27,202 20,000 20,000 24,000 4,000$ Includes $1,000 for Country Daze
197 43100-121 PERA 20,839 21,104 21,519 22,011 24,418 32,176 7,758$
198 43100-122 FICA / SS 16,695 17,244 17,934 18,824 20,185 26,599 6,414$
199 43100-126 Medicare 3,954 3,983 4,194 4,402 4,721 6,221 1,500$
201 43100-131 Employer Paid Health 61,921 47,773 74,089 78,656 88,213 114,677 26,464$ Life, A/D, LTD, STD, FSA/HSA, Health
205 43100-140 Unemployment Compensation 4,057 - - - - -$
206 43100-364 Workers' Compensation Insurance 20,996 17,899 14,706 19,364 19,000 17,100 (1,900)$
Total Fire Services
Total Building Inspections
TOTAL CITY HALL
Total Administrative Staff
Total City Administrator
Total Recycling
Total Code Enforcement
Total Administration
Total Transfers to/from other funds
2.
3
1 CITY OF CORCORAN 2017 DRAFT BUDGET - REV 1
2 2017 7/7/2016
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
207 43100-417 Uniforms 5,874 6,345 6,349 7,000 7,000 8,500 1,500$
208 416,777 413,557 447,525 453,863 489,108 634,284 145,176
209
210 OPERATING EXPENSE
212 43100-208 Training and Instruction 3,739 2,191 1,400 4,000 4,000 6,000 2,000$
213 43100-210 Operating Supplies 21,091 21,767 28,361 25,000 25,000 27,500 2,500$
214 43100-212 Motor Fuels 37,195 40,466 43,343 40,000 38,000 38,000 -$
215 43100-220 Repair/ Main. Supplies 22,147 19,341 17,344 25,000 25,000 25,000 -$
216 43100-223 Building Repair 332 3,890 6,337 4,500 6,500 8,000 1,500$ Maintenance contracts (HVAC, fire suppresion, etc.)
217 43100-300 Professional Services 2,100 2,216 2,100 2,100 2,100 2,100 -$
218 43100-321 Telephone 5,005 3,868 7,379 8,000 8,000 8,100 100$
220 43100-380 Utility services 7,726 14,211 26,562 30,000 28,000 22,000 (6,000)$
222 43100-810 Refunds/Reimbursements - 60 313 30,000 - -$ 0
223 99,335 108,010 133,138 138,600 136,600 136,700 100
224
225 CITY OPERATING SERVICES
226 43100-222 Seal Coating 40,286 - 51,555 60,000 60,000 60,000 -$
227 43100-225 Land Scape/Ditch Maintenance 9,179 9,807 12,461 10,000 10,000 10,000 -$
228 43100-226 Sign Repair Material 4,149 6,146 5,852 6,000 6,000 6,100 100$
229 43100-227 Crack Filling 12,564 9,426 807 10,000 10,000 10,000 -$
230 43100-228 Dust Control 94,301 102,689 114,305 110,000 115,000 100,000 (15,000)$
231 43100-229 Culverts 11,132 209 4,544 10,000 10,000 10,000 -$
234 43100-232 Gravel 117,765 118,592 127,333 130,000 130,000 140,000 10,000$
235 43100-233 Asphalt/Maintenance patching 143,634 116,912 128,335 130,000 150,000 165,000 15,000$ Increased need
236 43100-381 Signal Lights/street lights 2,142 3,922 3,676 4,000 4,000 4,000 -$
237 435,153 367,704 448,869 470,000 495,000 505,100 10,100
238
239 PARKS PERSONNEL SERVICES
240 45200-100 Wages and Salaries 17,205 23,463 23,182 36,788 40,182 50,514 10,332$
241 45200-110 Overtime 477 450 728 - - -$
243 45200-122 FICA / SS 1,098 1,481 1,482 2,281 2,491 3,132 641$
244 45200-126 Medicare 257 346 347 533 583 732 149$
247 45200-364 Workers' Compensation Insurance (1,815) 947 2,556 1,957 2,250 5,671 3,421$
248 17,222 26,687 28,295 41,559 45,506 60,049 14,543
249
250 PARKS OPERATING EXPENSES
251 45200-210 Operating Supplies 9,314 25,518 8,790 15,000 15,500 16,500 1,000$ training for commissioners
253 45200-221 Maintenance Project 13,592 13,946 12,752 15,000 15,000 15,000 -$
254 45200-300 Professional Services 400 - -$
255 45200-321 Telephone 614 652 609 700 700 700 -$
256 45200-380 Utility services 4,572 6,330 4,503 8,000 7,000 6,000 (1,000)$
257 45200-530 Improvements Other than Bldg 36,221 32,599 37,302 37,302 37,302 37,000 (302)$ NW Trails Snowmobile expense pass thru to 100-45200-33422
259 45200-810 Refunds/Reimbursements - - 145 -$
260 64,312 79,046 64,502 76,002 75,502 75,200 (302)
261
262 25 81,534 105,733 92,797 117,561 121,008 135,249 14,241
263
264 Ice & Snow Removal
265 43125-210 Snow and Ice Removal 23,935 39,361 32,904 30,000 30,000 38,000 8,000$ Salt and Sand
266 21 23,935 39,361 32,904 30,000 30,000 38,000 8,000
267
268 1,056,733 1,034,366 1,155,233 1,210,024 1,271,716 1,449,333 177,617
269
270 POLICE
271 PERSONNEL SERVICES
272 POLICE
273 42100-100 Wages and Salaries 507,594 522,277 539,647 540,766 552,886 600,774 47,888$
274 42100-110 Overtime 1,507 2,283 12,596 9,500 10,450 9,500 (950)$ Includes $1,000 for Country Daze
275 42100-111 Overtime Events 10,756 14,178 11,723 10,000 12,000 12,000 -$ Pass thru funds only 100-42100-34201
276 42100-121 PERA 74,884 77,456 79,514 90,492 89,568 97,325 7,757$
278 42100-126 Medicare 7,615 8,080 8,178 8,100 8,168 8,849 681$
280 42100-131 Employer Paid Health 77,650 78,945 99,126 111,823 123,498 141,141 17,643$
284 42100-364 Workers' Compensation 7,456 15,029 19,201 26,516 25,000 32,712 7,712$
285 687,472 718,248 769,985 797,197 821,570 902,301 80,731
286
287 PART TIME
288 42101-100 Wages and Salaries 75,072 87,686 84,582 78,100 61,000 53,560 (7,440)$
290 42101-111 Overtime Events 6,353 3,766 3,872 5,000 5,000 5,000 -$ Pass thru funds only 100-42100-34201
291 42101-121 PERA 1,851 2,183 1,534 2,100 1,100 6,074 4,974$
292 42101-122 FICA / SS 4,252 4,730 4,862 4,842 3,000 996 (2,004)$
293 42101-126 Medicare 1,181 1,326 1,283 1,132 890 777 (113)$
295 88,708 99,691 96,134 91,174 70,990 66,407 (4,583)
296
Total Public Works City Operating Services
TOTAL PUBLIC WORKS & PARKS
Total Police Personnel Services
Total Part Time
Total Snow & Ice
Total Parks
Total Public Works Personnel
Total Parks Personnel
Total Parks Operating Expense
Total Public Works Operating Expense
2.
4
1 CITY OF CORCORAN 2017 DRAFT BUDGET - REV 1
2 2017 7/7/2016
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
297 POLICE ADMINISTRATION
298 42102-100 Wages and Salaries 39,515 42,309 45,194 47,507 50,237 64,450 14,213$
299 42102-110 Overtime 15 - - 500 500 500 -$
300 42102-121 PERA 2,878 3,028 3,280 3,601 3,805 4,871 1,066$
301 42102-122 FICA / SS 2,671 2,850 3,081 2,976 3,146 4,027 881$
302 42102-126 Medicare 625 667 721 696 736 942 206$
304 42102-131 Employer Paid Health 1,392 6,774 7,183 16,387 17,643 17,643 -$
306 51,604 55,627 59,458 71,667 76,067 92,433 16,366
307
308 SUPPLIES
309 42100-200 Office Supplies 5,237 4,751 5,232 5,000 5,000 3,600 (1,400)$
310 42100-201 Postage 354 152 414 250 250 250 -$
311 42100-208 Training Classes and Supplies 11,010 9,677 9,680 11,600 16,800 16,800 -$ Lexipol, driving school
312 42100-209 Police Reserves Equipment 3,120 3,499 1,010 3,500 3,500 3,500 -$
313 42100-210 Operating Supplies 4,185 3,279 3,437 4,000 9,000 9,000 -$ Taser purchases (transition out of CIP) and Night to Unite
314 42100-212 Motor Fuels 39,115 37,363 22,875 37,000 32,000 30,000 (2,000)$
315 42100-218 Investigations 350 5,350 5,000$ To track investigative expenses/reduced part-time wages
316 42100-417 Clothing and Uniforms 7,768 6,439 11,132 9,960 11,000 11,000 -$
317 42100-433 Dues and Memberships 870 1,470 1,145 1,200 1,500 1,600 100$ TLO Membership (online database)
318 42100-810 Refunds/Reimbursements (33,747) -$
319 71,660 66,630 21,177 72,510 79,400 81,100 1,700
320
321 CONTRACTUAL SERVICES
322 42100-220 Maintenance - Motor Vehicle 13,397 9,244 7,241 8,000 8,000 8,000 -$
323 42100-223 Building Maintenance and Repairs 3,711 3,403 4,432 3,000 3,500 3,500 -$
324 42100-300 Professional Services 40 30 40 250 1,500 1,500 -$
325 42100-301 Prisoner - Professional Fees 5,370 13,801 5,843 8,000 8,000 8,000 -$
326 42100-304 Legal Services 25,869 30,320 18,894 27,500 27,500 27,500 -$
327 42100-321 Telephone 7,245 6,903 7,955 7,200 7,200 7,200 -$
328 42100-323 Radio Units 11,420 13,975 13,920 15,300 16,900 16,900 -$
329 42100-380 Utility Services / Civil Defense/Emergency Management 2,141 3,559 4,493 4,000 4,000 4,000 -$
330 69,193 81,237 62,818 73,250 76,600 76,600 -$
331
332 20 968,636 1,021,432 1,009,572 1,105,798 1,124,627 1,218,841 94,214
333
334
335 3,001,299 3,175,949 3,600,470 3,610,091 3,795,013 4,221,737 426,724
336
337 Debt Service
338 Equipment Certificate Fund
339
345 Principal & Interest-2008 220,170 208,726 99,661 100,219 99,614 104,882 5,268$
346 Principal & Interest-2010 61,833 60,658 61,460 62,812 1,352$
347 Principal & Interest-2012 44,555 44,295 44,035 45,964 1,929$
348 Principal & Interest-2014 55,640 50,601 53,419 2,818$
Principal & Interest-2016 Equip 37,590 37,590$
349 Total Principal & Interest 206,049 260,812 255,710 304,667 48,957$
350 Required 5% overage 11,009 10,436 10,302 13,041 12,786 - (12,786)$
351 Total 231,179 219,162 216,351 273,853 268,496 304,667 36,172$
359
367 Facility Expansion (Public Works) 2012B
368 Principal & Interest 65,000 98,888 138,488 137,688 185,312 47,624$
369 Required 5% Overage 3,250 4,944 6,924 6,884 - (6,884)$
370 Total 68,250 103,832 145,412 144,572 185,312 40,740$
371
377
378 COMBINED DEBT SERVICE EXPENDITURES 274,662 330,281 363,420 440,727 413,068 489,979 76,911$
379
380 REVENUES 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
381 GENERAL FUND REVENUE
382
383 GENERAL GOVERNMENT
384 3 41900-31810 Cable Franchise Fee 38,196 39,489 40,321 40,000 40,000 43,000 3,000$
385 5 41900-32110 Liquor Licenses Fees 18,270 18,300 18,270 18,250 18,250 18,250 -$
386 41900-33402 Homestead Credit 10,543 11,405 -$
387 41900-33403 Mobile Homestead Credit -$
388 7 41900-33420 AG Preserve Credit 5,825 8,414 5,000 5,000 5,000 -$
389 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 1,845 -$
390 41900-33422 Other Grants and Aid - 7,058 -$
391 41900-34000 Charges for Services 95 102 -$
Total Contractual Services
Total Police Supplies
Total Police Administration
COMBINED DEPARTMENT TOTAL EXPENDITURES
TOTAL POLICE
2.
5
1 CITY OF CORCORAN 2017 DRAFT BUDGET - REV 1
2 2017 7/7/2016
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
392 10 41900-34103 Zoning / Subdivision Fees 7,180 37,805 25,785 6,000 12,000 25,000 13,000$
393 10 41900-34105 Copies / Maps 108 338 187 150 150 150 -$
394 10 41900-34107 Assessment Search 50 100 25 50 50 50 -$
395 10 41900-34108 TIF Administrative Fees 8,500 12,000 - 8,000 8,000 - (8,000)$
396 41900-34110 Escrow Administrative Fees -$
397 10 41900-34405 Clean up day Income 709 675 1,425 675 675 675 -$
398 13 41900-36200 Miscellaneous Revenue 18,635 16,075 10,775 2,500 2,500 2,500 -$
399 12 41900-36210 Interest Earnings 1,953 1,028 427 2,000 2,000 1,000 (1,000)$
400 13 41900-36217 Sale of Assets - -$
401 13 41900-36220 Rents / Royalties 10,848 10,848 9,840 9,840 9,840 10,800 960$ Crop Rentals
402 13 41900-36230 Donations 4,575 1,300 1,251 1,000 1,000 1,000 -$
403 41900-36233 Refunds/Reimbursements - (118) -$
404 CODE ENFORCEMENT
405 41920-32100 Business/License Fee -$
406 41920-34000 Charges for Services -$
407 CITY HALL OPERATIONS
409 10 41941-34101 Facility Rental 5,890 6,095 6,700 5,000 6,000 6,000 -$
410 13 41941-36200 Miscellaneous Revenue 1,229 2,786 983 1,000 1,000 1,000 -$
411 PUBLIC SAFETY
413 9 42100-33423 Police Town Aid 45,308 43,431 53,312 45,000 45,000 50,000 5,000$
414 9 42100-33424 Police Training & POST 3,321 3,759 3,862 3,700 3,700 3,700 -$
415 9 42100-33620 Other Grants and Aid/Safe & Sober 11,939 12,283 12,842 7,500 10,000 10,000 -$ Pass through only - Area traffic project (42100-111)
416 5 42100-34200 Police Permits 2,417 2,054 2,392 2,000 2,000 2,000 -$
417 10 42100-34201 Police Service Charge 7,163 10,053 9,748 7,500 7,500 7,500 -$ Pass through only - Contractural events (42100-111)
418 10 42100-34202 Police Reports / Misc. Fees 756 929 784 1,000 1,000 1,000 -$
420 11 42100-35101 Fines 80,338 58,194 42,278 60,000 45,000 45,000 -$
421 42100-36200 Miscellaneous Revenue 3,713 - 1,080 - - -$
422 42100-36230 Donations - - - - - -$
423 42100-36233 Refunds/Reimbursements 9,481 -$
424 BUILDING INSPECTION
425 5 42400-32210 Building Permit Fees 56,021 141,224 114,137 193,000 190,000 275,000 85,000$
426 PUBLIC WORKS
427 8 43100-33418 MSA Road Maint. Fund 126,236 125,051 130,468 120,000 120,000 124,000 4,000$
428 10 43100-34300 Public Works Permits / Fees 3,930 2,670 2,430 3,000 3,000 3,000 -$
429 10 43100-34301 Dust Control 73,170 64,533 53,697 55,530 57,500 47,500 (10,000)$
430 43100-36100 Special Assessments 20,295 -$
431 43100-36200 Miscellaneous Revenue 16,789 117,806 2,663 - - 8,125 8,125$ Billable hours Director/Engineer
432 43100-36233 Refunds/Reimbursements - - - - -$
433 ICE & SNOW REMOVAL
434 13 43125-36200 Miscellaneous Revenue - 7,926 8,000 8,000 8,000 -$
435 RECYCLING
436 9 43232-33610 County Recycling Grant 14,820 14,808 14,845 14,500 14,500 14,500 -$
437 10 43232-34400 Recycling Income 60,531 61,932 60,555 62,000 - 2,500 2,500$ Provider to manage billing
438 43232-36200 Miscellaneous Revenue -$
439 PARKS
440 9 45200-33422 Other State Grant 36,221 32,599 37,302 37,302 37,302 37,000 (302)$ Snowmobile trail grant
441 10 45200-34101 Facility Rental 1,996 1,585 1,290 1,000 6,000 5,000 (1,000)$
442 45200-36200 Miscellaneous Revenue 63 13,550 25 -$
443 45200-36230 Donations 3,914 2,485 900 - - -$
444 45200-36233 Refunds/Reimbursements -$
445 TRANSFERS TO/FROM OTHER FUNDS
446 49360-39200 Transfer from Other Fund 61,901 133,510 71,609$ Utility funds
447
448 TOTAL OTHER REVENUES 683,217 875,407 709,228 722,342 720,713 893,605 172,892
449
452 41900-33422 Local Government Aid - 10,908 - - -$
453 41900-31100 General Property Taxes 2,511,817 2,590,453 2,776,339 2,876,841 3,074,300 3,328,132 253,832$ 8.82%
454
455 TOTAL PROPERTY TAX REVENUE 2,739,529 2,590,453 2,776,339 2,887,749 3,074,300 3,328,132 253,832$ 8.79%
456
457 TOTAL GENERAL FUND REVENUE 3,422,746 3,465,860 3,485,567 3,610,091 3,795,013 4,221,737 426,724$
458
459 TOTAL DEBT SERVICE TAX LEVY 274,662 330,281 363,420 440,727 413,068 489,979 76,911$ 2017 Bond schedule + 5%
460
461 TOTAL ALL REVENUES 3,697,407 3,796,141 3,848,987 4,050,818 4,208,081 4,711,716 503,635$
462
463 TOTAL ALL EXPENSES 3,275,960 3,506,230 3,963,890 4,050,818 4,208,080 4,711,716 503,635$
464
465
466 REVENUE - EXPENSE 421,447 289,911 (114,903) 0 0 0
467
468
469
470
471
472 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)2,781,119 2,934,737 3,106,700 3,317,568 3,487,368 3,818,111 330,743$ 9.97%
2.
6
1 CITY OF CORCORAN 2017 DRAFT BUDGET - REV 1
2 2017 7/7/2016
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET
BUDGET
DIFFERENCE
2016/2017
473
474 TOTAL PROPERTY TAX LEVY 2,506,458 2,604,456 2,743,280 2,876,841 3,074,300 3,328,132 253,832$
475
476 TOTAL PROPERTY TAX COLLECTED 2,511,817 2,579,455 2,776,339 2,852,756
3.
1
CITY OF CORCORAN
City Project Update
Staffing
I. Administration
a. Seasonal Recreation Coordinator working began working 38 hours per week in
June
II. Police
a. Police Officer hiring process
i. Conditional offer to be considered at July 14th meeting
III. Public Works
a. Crew Leader position approved and operational
Administration:
I. 2016 Election
a. Primary Election to be held August 9th
i. Election Judge Training Begins July 11th
ii. City Council filing opens August 2nd and closes August 16th
b. Election Changes:
i. e-Pollbooks iwill be used instead of paper rosters
ii. People who vote by absentee ballot who vote in person can place their ballot
directly into the ballot counting machine
c. General Election to be held November 8th
II. Compensation Study
a. Results presented at May 12th City Council meeting
b. Council sub-committee met on June 9th; sub-committee will meet again in July
when insurance rates are released for other options
III. Corcoran Southeast District Market Analysis
a. Council approved proceeding with study at May 26th meeting
b. Maxfield Research & Consulting selected to complete the project; anticipated
completion mid-October
IV. Credit Card Processing
a. Finalizing agreements and implementation plan
3.
2
V. Newsletter
a. Third newsletter (3 of 4) completed; fourth newsletter is scheduled to be mailed
out the first week of October
VI. Utility Billing Structure
a. Residential billing structure amended
b. Billing structure for commercial/industrial properties to be approved at July 28th
meeting
VII. Employee Handbook
a. Drafting updates to the employee handbook to incorporate organizational
changes and law changes
VIII. Solicitors Peddlers and Transient Merchant Ordinance & Background Check Policy
a. Staff completing draft ordinance and policy for Council consideration
IX. League of Minnesota Cities – Data Security Survey
a. Reviewing recommended action, considering options
X. Recognition Program
a. Coordinating purchases
Public Works/Parks:
I. Coordinating tree removal from July 5th storm
II. Install water meters; read monthly
III. Floor settling issue
a. Independent report received; reviewing internally
b. Next step is to set up meeting with sub-contractors
IV. Evaluating equipment replacement schedule
a. Purchasing 2016 equipment
V. Hackamore Road issues
a. Medina and Corcoran to complete comprehensive counts in 2016 for future
discussion
VI. Dust control completed; other work includes seal coating, ditching, mowing, graveling,
grading, packing, and coordinating overlay work
VII. Coordinating with Athletic Association for scoreboard installation at Snyder Field
Police:
I. Plan 2016 Night to Unite
II. Incorporating paperless processing of public requests (burn permits, data requests,
firearms permits, etc.)
III. Streamlining officers’ data collection procedures on calls for service
IV. Analyzing and evaluating space needs for essential services
3.
3
V. Refreshing reserve officer program
VI. Evaluating equipment replacement protocols and coordinating necessary squad
replacements
VII. Increasing evidence room security
VIII. Planning for 2016 special events (approximately 20 event days annually)
IX. Working with City Hall to identify safety and security risks
X. Managing and refreshing the department policy manual (Lexipol)
XI. Coordinating POST, OSHA, and discretionary department trainings
Planning:
I. Ravinia
a. 145 lots platted; Ravinia 5th and 6th addition approval scheduled for July 28th
b. Continue to coordinate building permit/utility process for new homes
c. Street signage was not installed according to plan; coordinating changes
d. Cul-de-sac islands not installed according to plan; coordinating changes
e. Planning for future improvements
i. Neighborhood park
ii. Hackamore improvements likely 2018 or 2019
iii. Western water loop: design in 2018 and complete in 2019
iv. 66th Avenue improvements (extend Gleason Parkway to CR 116)
II. Park Place Storage
a. Application incomplete
III. Code/Zoning Updates
a. Updating park dedication ordinance
b. Reviewing solar ordinance
c. Reviewing minor subdivision ordinance
Finance:
I. 2017 Budget
a. Draft one completed for review at July 14th work session
II. Five Year Plan
a. Staff is drafting; will be presented at July 28th meeting
III. Equipment Certificates
a. 2016 & 2017 plan approved
b. Goal to eliminate equipment certificates by 2019 (fund with CIP)
IV. Reserves
a. Goal is 35% of unrestricted fund balance
b. End of year 2015 at 36.2%
i. $182,337 dedicated towards long range planning meaning that actual
unrestricted balance is 31.9%
3.
4
Council Priorities
I. Downtown Utility and Street Improvement Project
a. Project under construction
b. Need to complete individual finance agreements
II. Regional Recreation Amenity
a. Discussed at March 10th meeting; no action being taken at this time
III. Paving Gravel Collector Roads
a. Willow Drive/Larkin Road selected as preferred project
b. Neighborhood meeting held on March 29th
c. Staff working on drafting assessment policy; goal to have ready in late July/early
August
IV. Hazardous Property
a. Council approved order to remove property at January 14, 2016 meeting
b. Coordinating removal with property owner
V. Downtown and Southeast District Design Guideline Update
a. Guidelines approved at May 26th meeting
b. Coordinating with Hennepin County to place transportation plans on provisional
list
Other Projects
I. Update City Logo
a. Buffalo School District
i. Have discussed with Scott Thielman, Superintendent
ii. No action on Buffalo side
b. Rockford School District
i. Have been in contact with High School Principal
ii. No action taken
Future Projects
I. Restart the EDA
II. Record Council meetings
a. Equipment installed and tested; will implement in July
III. Communications Update
a. Consider revamping the City’s website
b. Researching and implementing new communications tools such as social media
and email or texting services.