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HomeMy WebLinkAbout2016-10-18 Parks and Trails Agenda Packet CITY OF CORCORAN Corcoran Parks and Trails Commission Agenda October 18, 2016 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Minutes a. Minutes – July 19, 2016* b. Minutes – September 20, 2016* 5. Open Forum 6. Presentations 7. Unfinished Business a. Memorial Garden Donation* 8. New Business a. Park Design Proposals* b. Hennepin County Youth Baseball and Softball Grant* 9. Reports/Information a. Active Planning Applications – Informational only* 10. Subcommittee & Miscellaneous Reports a. City Council Report – Councilmember LaFave* b. Garden Club Report c. Park Dedication Fund* 11. Other Business/Announcements 12. Commissioner Liaison Calendar City Council Meetings 10/27/16 11/10/16 11/21/16 12/8/16 12/19/16 1/12/17 1/26/17 Anderson Strehler Robran Regan Nybo Krueger Meister 13. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by door. CITY OF CORCORAN Item 4a. . Parks and Trails Commission Meeting Minutes July 19, 2016 - 7:00pm The Corcoran Parks and Trails Commission met on July 19, 2016, at City Hall in Corcoran, MN. Present were, Commissioners - Anderson, Krueger, Meister, Nybo, Strehler, and Student Commissioner Beck. Commissioner Robran arrived at 7:14 pm. Absent: Commissioner Regan Also present were City Administrator Martens and Seasonal Recreation Coordinator Kesselring. 1. Call to Order / Roll Call Chairperson Anderson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval a. Agenda Motion: Made by Krueger, seconded by Nybo, to approve the agenda as presented. Voting Aye: Anderson, Krueger, Meister, Nybo, and Strehler (Motion carried 5:0) 4. Minutes a. Minutes – June 21, 2016 Motion: Made by Nybo, seconded by Krueger, to approve the minutes as presented. Voting Aye: Anderson, Krueger, Meister, Nybo, and Strehler (Motion carried 5:0) 5. Open Forum - None 6. Presentations a. Kevin Dale – Corcoran Athletic Association Kevin Dale of the Corcoran Athletic Association presented a check for $14,000 from the association towards the purchase of the scoreboard for Snyder Field. Mr. Dale provided a recap of the 2016 baseball season. Commissioners thanked Mr. Dale for his efforts in raising funds for the scoreboard project and for his work in the Corcoran Athletic Association. 7. Old/Unfinished Business 8. New Business a. Night to Unite Event Update City Administrator Martens provided an update on the planned activities for the upcoming event taking place on August 2nd. b. Meister Field Improvement Project City Administrator Martens updated the commission on the downtown utility and street improvement project which involves trenching through Meister Field to reach the new lift station. The project includes taking down the fence on the field and putting it back up after completion. Recently staff met out at the field to prepare for the impacts and through that discussion feel that the fence is not in adequate condition to put back up and it is recommended for replacement. Commission members discussed the proposal as well as overall park design for the future. Motion: Made by Nybo, seconded by Krueger, to recommend replacement of the fence using non- park dedication funds. Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler (Motion carried 6:0) CITY OF CORCORAN Item 4a. . 9. Reports/Information a. Possible Student Project – Landscape Architect for Park Design Seasonal Recreation Coordinator Kesselring informed Commissioners that in order to receive the product the City is looking for, a professional landscape architect would be required. The estimated cost for providing a design and construction estimate would be $7,000 - $10,000. Commissioners discussed the opportunity hire a landscape architect and the possible use of park dedication funds. Motion: Made by Robran, seconded by Nybo, to recommend the City move forward with drafting a request for proposal to hire a landscape architect to complete a draft design and construction budget for the Ravinia neighborhood park. Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler (Motion carried 6:0) b. Active Planning Applications – Informational only, no action taken 10. Subcommittee and Miscellaneous Reports a. City Council Report The Report was reviewed by the Commission. b. Park Dedication Fund – Informational only 11. Other Business/Announcements Chair Anderson updated the Commission on the progress of the garden club which includes an upcoming garden tour. Seasonal Recreation Coordinator Kesselring provided an update on the recreation open forum that took place before the meeting. Commissioner Robran provided an update on the upcoming Country Daze event. Commissioners discussed the City table to be held at the event. 12. Commissioner Liaison Calendar Commissioners reviewed the calendar. Commissioner Strehler will attend the July 28th Council meeting and Commissioner Robran will attend the August 11th City Council meeting. 13. Adjournment Motion: Made by Krueger, seconded by Meister, to adjourn the meeting at 8:19 pm. Voting Aye: Anderson, Krueger, Meister, Nybo, Robran, and Strehler (Motion carried 6:0) Submitted by Brad Martens City Administrator CITY OF CORCORAN Item 4b. Parks and Trails Commission Meeting Minutes September 20, 2016 - 7:00pm The Corcoran Parks and Trails Commission met on September 20, 2016, at City Hall in Corcoran, MN. Present were, Commissioners - Anderson, Krueger, Meister, Nybo, Regan, Strehler, and Student Commissioner Beck. Commissioner Robran arrived at 7:03 pm. Also present were Mayor Guenthner and City Administrator Martens. 1. Call to Order / Roll Call Chairperson Anderson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval a. Agenda Motion: Made by Nybo, seconded by Krueger, to approve the agenda as presented. Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, and Strehler (Motion carried 6:0) 4. Minutes a. Minutes – July 19, 2016 Commission members noted incorrect dates in the minutes. Per consensus the approval was tabled until the October meeting. 5. Open Forum Kevin Dale of the Corcoran Athletic Association was present and informed the Commission of the intent to present a check for $1,900 to the City from 2016 fees. Mr. Dale provided an update on baseball participants, the scoreboard project, and presented a proposed project to construct a press box at Snyder Field in 2017. Mr. Dale requested matching funds for the project and estimated total costs at $1,800 in materials. Motion: Made by Regan, seconded by Nybo, to have staff work with Kevin Dale to draft plans for a press box to be constructed at Snyder Field using matching funds and bring back to the Commission for review. Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 7:0) 6. Presentations – None 7. Old/Unfinished Business 8. New Business a. Speed Limit Near City Park Commissioner Nybo presented the topic requesting that the Commission consider action to request that the 55 mph zone be moved further west on County Road 50. The Commission discussed speed zones and by consensus directed staff to work with Hennepin County to initiate a study to consider moving the 55 mph zone further west. 9. Reports/Information a. Pollinator Conference Notes – Sharon Meister Commissioner Meister reviewed notes from the conference and thanked the City for the opportunity to attend. Commission members thanked Commissioner Meister for attending and sharing the information. b. Meister Field Improvement Project City Administrator Martens informed the Commission that quotes came in higher than anticipated and that the project was abandoned for lack of available funds. CITY OF CORCORAN Item 4b. c. Ravinia Neighborhood Park Design Update City Administrator Martens informed the Commission that the City Council had approved staff moving forward with a request for proposals. Both Wenck Engineering and Landform will be providing proposals for review at an upcoming meeting. The Commission was also informed that the project timeline may be escalated if the next phase to be platted is adjacent to the proposed park. d. Active Planning Applications – Informational only, no action taken 10. Subcommittee and Miscellaneous Reports a. City Council Report Mayor Guenthner provided an update to Commissioners on Council activities; items highlighted included the sub-watershed assessment grant and the FEMA floodplain amendment. b. Garden Club Report Chair Anderson provided an update on Garden Club activities and stated the group is looking for a garden location at City Park. c. Park Dedication Fund – Informational only 11. Other Business/Announcements Commissioner Nybo informed the Commission of a donation by the Northwest Area Jaycees for an electronic sign at City Hall. Commissioner Robran provided a recap of the Country Daze event and discussions taking place about possibly moving the event to Lions Park. Commissioner Liaison Calendar Commissioners reviewed the calendar. Commissioner Krueger will attend the September 22nd Council meeting and Commissioner Meister will attend the October 13th City Council meeting. 12. Adjournment Motion: Made by Strehler, seconded by Robran, to adjourn the meeting at 8:27 pm. Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 7:0) Submitted by Brad Martens City Administrator 7a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: October 18, 2016 To: Parks and Trails Commission From: Michelle Friedrich, Administrative Assistant Re: Memorial Garden Donation ______________________________________________________________________ Recap from 2015: On September 29, 2015, residents requested information regarding the benches and space available in the Memorial Garden. Staff reviewed options available and also explored the possibility of adding an additional cement pathway off the existing pathway. Interested parties asked if the City would add an additional pathway for the park bench memorial. Staff reviewed with the interested parties that the memorial donation expense needs to be completely covered by the memorial donators and that the City does not make a monetary contribution. Staff reviewed with Rosalyn Milbrandt, one of the original committee members who oversaw the implementation of the Memorial Garden, if there was a vision for design elements, plants, pathways, etc., and Rosalyn said nothing currently existed. Interested parties submitted a picture of the park bench they were interested in purchasing. Current vendors who provide granite bench products were contacted regarding pricing and availability of the granite benches. Staff explored two different locations for the memorial bench with the interested parties, as they decided to remain with the current garden perimeters. Staff is waiting for final pricing to work with donators on the final bench option. Update for Parks and Trail Meeting -- October 18, 2016 The families who presented the granite memorial bench last October, have decided to move forward with two different memorial bench purchases for the Memorial Garden. They have opted to purchase two separate benches as outlined below. 7a. Bench 1 – Granite Bench (Original bench approved in October 2015) This is the initial granite bench that was presented last October and was approved by Parks and Trails Commission, with the location of the bench to be away from the rock bed and garden area of the Memorial Garden. The Parks and Trails Minutes are attached from October 20, 2015. In keeping with Parks and Trails request of locating the bench away from rock bed and garden area of the Memorial Garden, the resident has chosen a spot by the pollinator garden and pond, offering a view of both points of interest, off of the main Memorial Garden. Attached is a picture of the granite bench that was submitted last year. Also attached is a rough layout drawing of where the bench will be located (Schutte bench). The color will be consistent with what is already in the Memorial Garden. The projected installation date will be spring or summer of 2017. Bench 2 – Recycled Bench (New bench request for approval) This design is a new bench request for the Parks and Trails Commission. The picture of the bench is attached. The bench is actually two chairs with a table in the middle, but is connected together as one unit/bench. The bench is made of recycled, plastic milk containers, and has a 100-year life guarantee. The color the resident has chosen is a dark gray, which is consistent with the other colors included in the Memorial Garden. Location of bench is pending Commission approval of unit/bench. Staff recommends the Parks and Trails Commission review the update on the first bench, and approve the resident request for the second bench for the Corcoran Memorial Garden. Attachments: 1.Parks and Trail Minutes – October 20, 2015 2.Image of granite bench (Bench 1) 3.Rough drawing of granite bench location behind Corcoran City Hall 4.Image of recycled bench (Bench 2) City of Corcoran Corcoran Parks and Trails Commission Minutes October 20, 2015 - 7:00 PM Item 7a1. The Corcoran Parks and Trails Commission met on October 20, 2015, at City Hall in Corcoran, Minnesota. Present were, Commissioners - Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler. Absent: Commissioner Tessmer Also present City Administrator Martens. Commissioner Anderson called the meeting to order at 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval a.Agenda Motion: Made by Nybo, seconded by Meister, to approve the agenda as presented. Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 8:0) b.Minutes September 15, 2015 Motion: Made by Dale, seconded by Nybo, to approve the Minutes as with correction to which members voted and abstained on item 3b. Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 8:0) 4.Open Forum - None 5.Presentations - None 6.Old/Unfinished Business a.Neighborhood Park Planning – Ravinia - Commission members discussed what items should be a priority for the initial phase of park construction for the proposed neighborhood park in Ravinia. Priority items included the following: play amenities for children of all ages, seating for adults, water for drinking, toilet, lighting (solar/timed), plantings (trees/native/prairie), shade structure (pergola or similar). The Commission also discussed the desire to add amenities in the future such as a community fire pit, grills, shelter, and community garden. Staff was directed to have presenter at November meeting to provide examples of what types of play amenities are available. b.Twins Community Fund Hennepin County Youth Baseball/Softball Grant – City Administrator Martens informed the Commission that a grant application had been submitted in the amount of $12,275 and that the City will be notified by December 20th if we will be receiving funds. 7.New Business a.Memorial Garden donation request – City Administrator Martens presented a request to install a granite bench in the memorial garden. The Commission was in favor of the bench design as long as it matched the same color of other benches. The Commission however was not in favor of installing another bench in the rock bed or garden area. The Commission recommended that other locations be identified by staff as possible options such as near the pond. 8.Reports/Information a.Active Planning Applications - Informational only, no action taken City of Corcoran Corcoran Parks and Trails Commission Minutes October 20, 2015 - 7:00 PM Item 7a1. b. 9.Subcommittee and Miscellaneous Reports a.City Council Report – City Administrator Martens updated the Commission on City Council activities b.Athletic Association – Commissioner Dale informed the Commission that the Corcoran Athletics Association will not be holding their pancake breakfast in 2016. c.Park Dedication Fund – Informational only 10.Other Business Commissioner Robran informed the Commission that Country Daze is considering adding a band for Thursday evening at the 2016 Country Daze event. 11.Announcements - None 12.Adjournment Motion: Made by Dale, seconded by Krueger, to adjourn the meeting at 8:31 pm. Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 8:0) Submitted by Brad Martens City Administrator 8a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: October 18, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Park Design Proposals ______________________________________________________________________ Attached to this report are park design proposals for the new neighborhood park in Ravinia. Staff has reviewed the proposals and has found that both meet the requirements requested in the proposals. Additionally, costs for completing the first phase are extremely similar. It is requested that the Parks and Trails Commission review the proposals and recommend one for approval by the City Council. Once approved staff would direct the project to proceed. Attachments: 1.Wenck Associates – Ravinia Park Concept Plan Proposal 2.Landform – Proposal for Ravinia Neighborhood Park Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com September 30, 2016 Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 RE: Ravinia Park Concept Plan Proposal Mr. Martens: We are excited by this opportunity to work with the city to create a future vision for the Ravinia neighborhood park. Providing engineering review and development construction management services on the Ravinia project, we know that it is critical to create a plan for the park this fall and winter so that the City can benefit from some cost savings by having the developer complete infrastructure connections and rough grading of the park in the next phase. Project Understanding Wenck understands that the city is looking for the design of a neighborhood park in the Ravinia development and each of our team members has the ability and availability to develop landscapes, sight lines, equipment areas, natural areas, and prepare the line item construction budgets. Our familiarity with the current development will be beneficial in laying out the grading (by Lennar), potential water, parking, possible sewer service stubs, and electrical. Completing the concept development before final construction layouts will allow the city to leverage the developer for accomplishing any future connections and rough grading to save park construction costs. Wenck is excited to be considered for the City park project and is committed to delivering the project on time. We have completed an internal visioning meeting to review our past park project experiences (New Hope, Delano, Three Rivers Park District, Anoka County Parks and Scott County Regional Parks) and look at application to the Ravinia park. The areas below may appear too practical, but these types of discussions can improve the end product. Discuss utilizing adjacent Outlots (i.e. community garden, dog area) Consider a pavilion/shelter for small groups (kid parties) vs. gazebo/decorative Passive areas for Frisbee golf, winter sledding, etc. Irrigation needs for turf areas, import additional top soil for high traffic areas Small user friendly amenities of bike rack locations, port-a-potty area, lighting, and 360- degree seating Angled parking vs. parallel parking (which is at the HOA community center). Public Works input on maintenance issues with each proposed concept Although there is a HOA pool, Wenck has a PE with splash pad design experience Brad Martens City Administrator City of Corcoran September 30, 2016 2 T:\2294-Corcoran\00 Proposals\P2016-1191 Ravinia Park\Ravinia Park Concept Plan Proposal_Final.docx Project Outline Wenck will work with the City to draft two concepts, explore options and unify a final vision for the Ravinia neighborhood park that will construct the park infrastructure during development buildout. This will allow for equipment installation, and due to budget shortage may result in a phased park. Completing the final concept plan will ensure final approval by Council and the most efficient completion of each phase with full confidence that there will be minimal rework as the ultimate vision is achieved. Phase 1: Create Two Concept Plans and Budget The creation of concepts first involves reviewing the goals, budgets, lot limitations in an iterative fashion to create functional and affordable design. Wenck will hold a kickoff meeting to review the past work by the Commission, City and the summer intern. We will incorporate the City’s vision and combine it with our existing knowledge of the site’s grading limitations (about 6 feet of difference from top of curb/sidewalk to wetland NWL). “Natural Terrain” and “Two Tier” Concepts Wenck will rough draft two concept plans to bring to the City for review and input. The concepts will be a combination of our independent experience and the City’s input of desired improvements and will be presented graphically to illustrate the layout of the park, identify uses, and show what Ravinia Park could look like for each concept. The two concepts are titled “Natural Terrain” and “Two Tier”. Natural Terrain will be more of a “rolling” terrain with subtle slopes on sidewalks, viewing mounds and separated pl ay areas. The Two Tier concept will have a more defined difference in grading with an upper play area near the parking and lower (possibly sport) area closer to the wetland. Figure 1: Rendered Plan for Great River School Brad Martens City Administrator City of Corcoran September 30, 2016 3 T:\2294-Corcoran\00 Proposals\P2016-1191 Ravinia Park\Ravinia Park Concept Plan Proposal_Final.docx Each concept will meet the City’s request to: Create a landscape plan to:  Be a natural design and low maintenance  Include deciduous shade trees for shade for playground area, and possibly coniferous for screening neighbors  Include native plantings  Ensure sight lines from roads and parking  Parking expansion options  Show 360 degree seating locations to allow the users a choice of viewsheds  Incorporate “nodes” where groups/individuals could sit  Describe typical maintenance needs for review by City and Public Works. Develop the two site plans (Park Layout) to;  Incorporate areas of “interest” via passive aesthetics including the adjacent wetland  Provide for natural stormwater conveyance where possible  Ensure sight lines from roads  Provide a location where a playground could be sited  Provide a location where a hard-court could be sited  Incorporate parking on adjacent local road  Incorporate sidewalk connections to adjacent planned sidewalks and trail Develop line item budgets for the grading and landscape plan components Figure 2: Concept Rendering of the Great River School Natural Play Area Brad Martens City Administrator City of Corcoran September 30, 2016 4 T:\2294-Corcoran\00 Proposals\P2016-1191 Ravinia Park\Ravinia Park Concept Plan Proposal_Final.docx Incorporate the Details The long term success of the park will be related to seemingly “minor” amenities, yet these increase user friendliness for all ages and the parents/responsible person but also affect the city’s maintenance burden. Incorporated in the discussion will be the following:  ADA accessibility and handicap parking stall  Water stub for connection for drinking fountain  Water stub for a community garden  Water stub and control box for turf irrigation  Identify electrical source for park lighting  Potential locations for portable sanitary (port-a-potty)  Mowing needs  Annual plant maintenance  Landscaping irrigation needs  Draintile to return the park to playable conditions soon after storm events  Winterizing needs  Shade opportunities before tree canopies are developed  Type of curb for play areas (plastic from the equipment vendor or concrete) Wrap-up Meeting During the wrap-up meeting Wenck will present the two concept layouts and line item budget estimates. These can be presented by staff to the Parks Commission, and Council to determine which components of the two concepts are preferred, and whether Phase 2 is necessary. Phase 1 Deliverable Summary and Costs “Natural Terrain” and ”Two Tier” Rough Draft Concept Plans $6,700 Line Item Cost Estimates (excluding equipment and sport courts) $1,000 Two meetings with staff Included in above Parking and intersection sight lines Included in above Figure 3: River Front Park in Delano, MN Brad Martens City Administrator City of Corcoran September 30, 2016 5 T:\2294-Corcoran\00 Proposals\P2016-1191 Ravinia Park\Ravinia Park Concept Plan Proposal_Final.docx Phase 2: Master Plan and Cost Estimate The City may stop after Phase 1, or move forward since typically the stakeholders and equipment vendors will make modifications based on equipment spacing and budget. Wenck can synthesize the selected components from the two concepts and equipment vendor into a final master plan with visuals which is supplemented by a revised cost estimate. Phase 2 Deliverable Summary and Costs Final Concept and Cost Estimate $2,500 One meeting with staff Included in above Estimated Schedule Our staff is flexible and available to meet any schedule desired by the City, but have outlined the following skeletal schedule for discussion. Phase 1  Project Authorization and Kickoff Meeting October  Rolling Terrain and Two Tier Concepts November  Selection by City and authorize Phase 2 December Phase 2 (if selected)  Final Master Plan January  Contingency February Additional Services Available  All plans will be rendered and presented electronically (PDF). We will work on time and materials if full size renderings/story boards are needed.  Wenck will be present at commissions and Council if requested. Figure 4: Great River School Natural Play Area (Photo by Capital Region Watershed District) Brad Martens City Administrator City of Corcoran September 30, 2016 6 T:\2294-Corcoran\00 Proposals\P2016-1191 Ravinia Park\Ravinia Park Concept Plan Proposal_Final.docx Project Team Our team members have designed municipal, residential and county parks, coordinated park projects within other infrastructure projects and have overseen construction of the parks . Together we will consider current and future uses for the park and plan around that to create the master plan for a community amenity. The team selected to serve the City of Corcoran on this project thoroughly understand park design projects. Kent Torve, City Engineer will provide time at no charge to coordinate the Ravinia and City park projects. He brings experience from infrastructure work and equipment on parks in Delano and Loretto. Wenck will incorporate Zoe Kesselring (summer intern) on the team for concept layout and review. Her background and summer experience will be helpful to the Wenck team. Lucius Jonett, PLA Landscape Architect Mr. Jonett is a licensed landscape architecture that focuses on site design and construction with an emphasis on water resources. Projects range from creating outdoor classrooms, designing natural play areas to shaping municipal parks and monuments. His attention to detail and experience administering construction of his own design projects allows him to develop concepts and finalize designs with an understanding of what keeps projects in budget and allows for smooth construction. Previous park projects: Kandiyohi County – Games Lake Park Master Plan (Current) City of Delano – Floodwall Park (2015) Anoka County Parks – Rice Creek Streambank & Trail Stabilization (2015) Three Rivers Park District – Lake Minnetonka Regional Park Projects (2015) Great River School – Natural Play Area (2014-2015) City of Delano – Riverwalk Project (2014) Seth Bossert Landscape Designer Mr. Bossert is a project designer with more than ten years of experience in developing creative design solutions and implementing projects with both the public and private sectors. He has a master’s in landscape architecture from the University of Minnesota – Twin Cities. Specialties include visual renderings of proposed environments, urban stormwater management, lake shore restoration and integrating design aesthetic into all team projects. His creativity allows him to balance form and function while solving complex design problems. Previous park projects: Kandiyohi County – Games Lake Park Master Plan (Current) City of Delano – Floodwall Park (2015) Carver County Parks Department – Coney Island Biological assessment (2015) City of Watertown – Rick Johnson Park Fishing Piers (2014) City of Chaska – Historic Rest Stop Revitalization (2014) Brad Martens City Administrator City of Corcoran September 30, 2016 7 T:\2294-Corcoran\00 Proposals\P2016-1191 Ravinia Park\Ravinia Park Concept Plan Proposal_Final.docx Kevin Mattson, PE Civil Engineer and Construction Management Mr. Mattson has eleven years of experience working on various construction and design projects. He has extensive design and construction inspection background related to municipal infrastructure, stormwater, and street construction projects. Kevin has a reputation for meeting project objectives and building strong client relationships. Previous park projects: City of Spring Park/Three Rivers Park District - Dakota Regional Trail Connection Scott County - Cedar Lake Farms Regional Park City of New Hope – Meadow Lake Park, Lions Park, Civic Center Skate Park, Holiday Park, 49th Ave Lighted Ballfields, Victory Park Ballfields, Fred Sims Park, & Terra Linda Park City of Corcoran - Ravinia Development Phases 1-6 We understand that City of Corcoran’s primary objective is to create a neighborhood park in the Ravinia development that is a local amenity to residents and is cost effective by utilizing current development activities to start shaping the future of the park. We will be your partner on the concept development team to fully understand the desire project objectives and features. The Wenck project team is ready to start immediately and will commit the necessary resources to assure technical excellence, unmatch ed customer service and successful project completion. On behalf of the 250+ employee-owners of Wenck, thank you for this opportunity to work with the City of Corcoran. Should you have any questions, or need clarification of anything presented in the attached proposal, please do not hesitate to call Kent at 763-479-4209 or Lucius at 763-479-4252. Sincerely, Wenck Associates, Inc. Kent Torve, PE Lucius Jonett, PLA City Engineer / Principal Landscape Architect / Associate 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. September 29, 2016 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 RE: Proposal for Ravinia Neighborhood Park Landform Proposal No. P16171 Brad, Thank you for asking us to propose consultant design services for your community’s new park in the Ravinia neighborhood of Corcoran. Landform is pleased to submit this Proposal to provide park design services for the above referenced project. It is our understanding that the project consists of reviewing existing materials and coordinating with you to develop concept plans. We will refine the concepts into a preferred Master Plan, with Conceptual Site Amenities and a Preliminary Cost Opinion. After Park and Trails Commission approval, we will take the master plan through design development so that preliminary grading and landscaping can occur. The final deliverables are intended to allow Lennar to complete their existing commitments on the park property and for the City to budget for future improvements. Landform is committed to client service and the interdisciplinary fully-integrated site design process that has come to be our signature. Our studios are client-focused, each tailoring their design and production processes to meet the needs of their particular market, client or project type. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen® approach to your site design and development challenges from Site to Finish®. If you have any questions concerning this proposal or our services, please call me at 612-252-9070. We look forward to working with you. Sincerely, Landform Professional Services, LLC Kendra Lindahl, AICP Principal Proposal to Brad Martens with City of Corcoran 2 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 Professional Services Proposal For City of Corcoran RAVINIA NEIGHBORHOOD PARK Corcoran, Minnesota PROJECT TEAM: Client Manager: Kendra Lindahl, AICP Principal Planner Project Lead: Danyelle Pierquet, RLA* Senior Designer: Chris Call, PE Designer: Cameron Hagen, EIT Designer: Emily Osthus * Indicated professional registrations are state-dependent; to obtain further information about our state licenses, please contact Human Resources at 612-252-9070 Proposal to Brad Martens with City of Corcoran 3 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 This fee Proposal is valid for 30 days from the creation date noted in the footer. Landform may reissue a revised Proposal upon request if the indicated time period has lapsed. TABLE OF CONTENTS A. SCOPE OF SERVICES ............................................................................................................ 4 B. COMPENSATION .................................................................................................................... 5 C. ASSUMPTIONS ....................................................................................................................... 6 D. FORM OF CONTRACT ............................................................................................................ 7 RATE SCHEDULE .......................................................................................................................... 8 EXHIBIT A – SAMPLE CONCEPT PLAN ALTERNATIVES ............................................................ 9 EXHIBIT B – SAMPLE MASTER PLAN AND AMENITIES EXHIBIT ............................................ 10 EXHIBIT C – SAMPLE DESIGN DEVELOPMENT PLANS ........................................................... 11 EXHIBIT D – PROPOSED SCHEDULE, EFFORT AND FEES ...................................................... 12 OWNERSHIP AND USE OF DOCUMENTS: Consultant’s drawings, Specifications, and other documents, including this Proposal, are instruments of Consultant’s services for use solely with respect to this Project. Consultant shall be deemed the author of these documents and shall retain all common law, statutory and/or reserved rights, including copyright. Any use or reuse of this Proposal other than its intended use will be considered infringement of Consultant’s reserved rights. Proposal to Brad Martens with City of Corcoran 4 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 A. SCOPE OF SERVICES The level of our involvement will include the following Scope of Services (“Basic Services”). Naturally, the scale and scope of our efforts depends upon a Client’s needs, a clear understanding of our responsibilities and upon the deliverables required. If we have misinterpreted your needs, please let us know and we will make the necessary adjustments to this Proposal. 1. Concept / Schematic Design [20]: Landform will: a) Coordinate a kick off meeting and site visit with Staff to review the project scope, schedule and proposed deliverables. We will coordinate plan development based on base materials provided by the City. b) Review plans, maps and aerial photos as needed to gain an understanding of the site and influences on its development. c) Prepare two (2) Concept Plans based on previous sketches (See Exhibit A example). d) Prepare two (2) amenities exhibits for park components and plantings that convey the design intent of the park concepts. Exhibits may include a combination of site furnishings, pavements, lighting, signage, and plant species as guided by Staff. e) Meet with you once to review concepts plans and amenity exhibits. f) Edit the concept plans into a single draft master plan and refine the amenities exhibits. g) Create Preliminary Cost Opinion based on Draft Master Plan and Amenities exhibits. h) Submit draft Master Plan, Amenities exhibits and Preliminary Cost Opinion to Staff for presentation to Parks and Trails Commission (See Exhibit B example). i) Refine draft Master Plan, Amenities exhibit and Cost Opinion based on Parks and Trails Commission feedback conveyed via Staff. 2. Design Development / City Submittal Documents [30]: Landform will: a) Prepare an Existing Conditions Drawing based on the Boundary and Topographic Survey previously prepared by Sathre. Proposal to Brad Martens with City of Corcoran 5 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 b) Prepare a Preliminary Site Plan indicating the proposed plan overlaid on the existing conditions. This plan will include the dimensions of the proposed park amenities, walks and other surface site features. c) Prepare a Preliminary Grading, Drainage, Paving and Erosion Control Plan indicating existing and proposed 1-foot contour intervals, erosion control measures, and methods of collecting and draining storm water. We will also prepare preliminary drainage and pipe sizing calculations for municipal and watershed review. d) Prepare a Preliminary Landscape Plan. e) Attend a meeting with you to review the plans. f) Revise the submitted documents once to include staff comments. g) Submit Preliminary Plans for future phases (non-funded components) to Staff for future budgeting and development coordination. 3. Construction Documents [50]: Landform will: a) Develop grading and landscaping plans to final construction documents for coordination with Lennar. See Exhibit C examples. b) Attend a meeting with you to review the plans. c) Revise the submitted documents once to include staff comments. d) Submit final grading and landscape plans to Staff for coordination with Lennar. B. COMPENSATION 1) The Basic Services described under the Scope of Services shall be completed on a fixed fee basis as detailed below. See Exhibit D for the proposed work plan and fees. PHASE TASK BILL TYPE ASSOCIATED FEE Concept/Schematic Design [20] Master Planning and Cost Opinion Fixed Fee $7,029.00 Design Development / City Submittal Documents [30] 60-percent Plan Document Preparation Fixed Fee $5,688.00 Construction Documents [50] 100-percent Plan Preparation (grading and landscape) Fixed Fee $2,037.00 Labor Subtotal $14,754.00 Estimated Expenses $300.00 Total $15,054.00 Proposal to Brad Martens with City of Corcoran 6 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 2) Internal reimbursable expenses are priced as follows: Mileage Based on current IRS rates Plotting on Bond 0.50 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.50 per square foot Color Printing 1.00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam Core 30.00 per sheet Scanning 1.50 per scan CD/DVD/Thumb drive 10.00 per cd/dvd/thumb drive 3) External reimbursable expenses shall be billed at cost plus 15%. 4) Invoices will be sent once a month based on the phase percent complete through the date of billing. 5) Payment is due upon receipt of invoice. Unless prior arrangements are made, a 1.5% per month (18% per annum) service charge or the maximum permitted by law, whichever is less, will be assessed against all invoices unpaid for over 30 days. Service charges may be compounded. C. ASSUMPTIONS We have based the Proposal on the following assumptions and our understanding of your needs. If we have made any incorrect assumptions, please let us know so that we can modify our Proposal. Any assumptions that prove incorrect may result in Additional Service fees. 1. The survey previously completed by others will be provided to Landform in AutoCAD 2000 or higher format. 2. There are enough spot elevations to complete the drainage analysis. 3. The original park site plan by Lennar’s team was approved by the City and meets City requirements. 4. Preparation of more than two (2) Concept Plans will result in Additional Services. 5. Tree preservation, wetland mitigation and stormwater management coordination is not required for this project. 6. All Parks and Trails Commission meetings will be attended by Staff. 7. Our design development drawing sheets include our standard sheet notes. Due to the level of detail on our plans, this Proposal does not include preparation of specifications. 8. This Proposal does not include any surveying or locating wetland delineation markings. 9. This Proposal does not include detailed earthwork analysis. 10. This Proposal does not include off-site utility extensions. Proposal to Brad Martens with City of Corcoran 7 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 D. FORM OF CONTRACT Landform continually strives towards ways of reducing our impact on the environment. Therefore, we are submitting this Proposal to you electronically only. Please print only the signature page, sign, and return the signed page by email, fax or mail as written authorization to proceed. If your company’s policy requires hardcopy originals, please contact us to request that hardcopy originals be mailed to your address. A faxed or emailed copy of a signature is as binding as an original. You may also incorporate this Proposal into your standard contract form but, even if we subsequently sign your contract form, in the event of any conflict or inconsistency between this Proposal and Client’s standard contract form, this Proposal shall govern. We reserve the right to a) collect as an external reimbursable expense the cost of legal counsel should you elect to use a lengthy contract of your own design, and b) revise our fee Proposal if your contract form assigns additional responsibility or risk to Landform Professional Services. If you instruct us to begin, or allow us to continue performing, Services prior to returning a signed contract it will be understood that all terms of this Proposal, including the attached Terms and Conditions, are acceptable and all parties will be bound by the terms of this Proposal. The attached Terms and Conditions are incorporated by reference and are an integral component of this Proposal. Landform Professional Services, LLC agrees to perform the Services described in this Proposal under the terms outlined. The following party accepts the scope, terms and conditions outlined in this Proposal and instructs Landform Professional Services, LLC to proceed with the Services as outlined. City of Corcoran Kendra Lindahl, AICP Signed Principal September 29, 2016 Date Title Landform Federal Tax ID: 27-1199905 Date Proposal to Brad Martens with City of Corcoran 8 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 RATE SCHEDULE Development Manager 240.00/hour Development Coordinator 85.00/hour Senior Principal 195.00/hour Principal 160.00/hour Associate 135.00/hour Studio Lead 135.00/hour Senior Designer 115.00/hour Senior CAD Manager 120.00/hour Designer III 92.00/hour Designer II 77.00/hour Designer I 67.00/hour Planning Lead 115.00/hour Senior Planner 115.00/hour Planner III 92.00/hour Planner II 77.00/hour Planner I 67.00/hour Survey Lead 135.00/hour Project Lead 115.00/hour Survey Technician III 92.00/hour Survey Technician II 77.00/hour Survey Technician I 67.00/hour Crew Chief 125.00/hour Survey Coordinator 95.00/hour Field Technician 55.00/hour Construction Observation III 120.00/hour Construction Observation II 85.00/hour Construction Observation I 80.00/hour Business Lead 75.00/hour Project Accountant 75.00/hour Senior Administrative Assistant 65.00/hour Administrative Assistant 57.00/hour Proposal to Brad Martens with City of Corcoran 9 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 EXHIBIT A – SAMPLE CONCEPT PLAN ALTERNATIVES Proposal to Brad Martens with City of Corcoran 10 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 EXHIBIT B – SAMPLE MASTER PLAN AND AMENITIES EXHIBIT Proposal to Brad Martens with City of Corcoran 11 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 EXHIBIT C – SAMPLE DESIGN DEVELOPMENT PLANS Plan documents at this stage would have the general site components laid upon the site, as below. This example also shows some detail and dimensioning which would give components being handed off to Lennar and the playground vendor enough guidance to continue their work. Future phases/components of the site would pause with this 60-percent design effort, and would be developed to a lesser extent. Proposal to Brad Martens with City of Corcoran 12 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 EXHIBIT D – PROPOSED WORK PLAN AND FEES Proposal to Brad Martens with City of Corcoran 13 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 TERMS AND CONDITIONS 1.0 CONSULTANT'S SERVICES. Consultant shall perform the services identified in this Proposal and no others unless otherwise agreed and unless Consultant is paid additional compensation in accordance with this Proposal. 1.1 STANDARD OF CARE. Consultant's services shall be performed based on the standard of reasonable professional care for services similar in scope, schedule, and complexity to the services being provided by the Consultant. ALL WARRANTIES, EXPRESS OR IMPLIED, UNDER THIS PROPOSAL OR OTHERWISE, IN CONNECTION WITH THE CONSULTANT'S SERVICES ARE EXPRESSLY DISCLAIMED. 1.2 SCHEDULE. Time limits established by the schedule identified in the Proposal shall not, except for reasonable cause, be exceeded by Consultant or Client. Consultant’s compensation shall be equitably adjusted in the event of delays caused by Client, Client’s other consultants, or Client’s agents. Fees quoted in the Proposal shall be adjusted if services do not commence within 90 days after the date of the Proposal. 1.3 LIMITATIONS UPON AND EXCLUSIONS FROM RESPONSIBILITY DURING CONSTRUCTION: Whether or not the Consultant provides services during construction: (1) The Consultant shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. (2) The Consultant shall not have control over, or charge of, and shall not be responsible for: construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, including compliance with State or Federal OSHA requirements. (3) To the fullest extent permitted by law, Client shall defend, indemnify, and hold the Consultant harmless from all loss, damage, liability, cost or expense (including but not limited to reasonable attorneys' fees) arising out of or relating to the failure of the Work to conform to the Drawings and Specifications. 2.0 ADDITIONAL SERVICES. In addition to any other Additional Services listed in the Proposal, the following services are excluded from Basic Services and Client shall compensate Consultant for such services, in addition to compensation for Basic Services: (1) Making revisions in Drawings and Specifications or other documents or services (including restaking) when such revisions are (a) inconsistent with approvals, information or instructions previously given, (b) the result of adjustments in Client's requirements, (c) required by enactment, interpretation or revision of codes, laws or regulations subsequent to preparation of such documents, (d) required by the failure of Client or Client's consultants to render decisions or to provide necessary information in a timely manner, (e) imposed by municipal or other authorities as a condition for approval of a project, unless the Drawings, Specifications or other documents clearly were not in compliance with applicable law when submitted for approval, or (f) due to or causes not solely within control of Consultant; (2) Providing any Construction Administration Phase services unless otherwise specified in the Proposal; (3) Providing any services excluded from the Scope of Services identified in the Proposal: (4) Providing any other services not otherwise expressly included in this Proposal. 3.0 CLIENT'S REPRESENTATIONS AND RESPONSIBILITIES. Client at its expense shall promptly provide full information and requirements for the Project, including but not limited to all information in Client’s possession or otherwise available to Client, Client’s consultants, or Client’s agents relating to: the design, construction, and actual or intended use of the Project; as-built information regarding existing structures and improvements; existing surveys describing physical characteristics, legal limitations and utility locations for the site of Project; existing soils information and professional recommendations of soils (geotechnical) engineers; mechanical, electrical, plumbing, structural, and (unless otherwise stated in the Proposal) architectural design for the Project; and all other information reasonably requested by Consultant. Consultant shall be entitled to rely upon the accuracy and completeness of all information furnished by Client. Client shall provide information, render decisions, and make approvals promptly. Client shall retain a qualified Contractor to construct the Project. The person signing this agreement on behalf of Client represents and warrants that Client either owns fee title to, or has the legal right to direct Consultant to perform services in connection with, the site of the Project and that there is presently nothing to prevent Consultant from filing a lien against the site of the Project. 4.0 OWNERSHIP AND USE OF DOCUMENTS. Consultant’s Drawings, Specifications, and other documents (including CAD files or other information on electronic media) as well as substantially similar and/or derivative documents prepared by using or copying Consultant’s intellectual property (collectively referred to as “Documents”), are instruments of Consultant's service for use solely with respect to this Project. Consultant is the author of these Documents and retains all common law, statutory and/ or reserved rights, including copyright. The Documents may not be used on other projects, for addition to this Project or for completion of this Project by others. Client has a royalty-free license to use the Documents for the Project at its current location only. Such license is subject to the express conditions that (a) Client is not in breach of its payment obligations and (b) Consultant is involved in the Project. If either of these conditions cease to exist, Client's license to use the Documents shall immediately terminate without further notice. Submission or distribution of the Documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Consultant, as long as Client is not in breach of the Contract. Any use or reuse of Documents will be at the Consultant’s sole discretion and at the Client's sole risk. The Documents are intended to work only on Consultant's computer system. The Consultant makes no representation as to the compatibility of the Documents with other systems. No person other than Client may use or rely upon any Documents, except to the extent Consultant gives written permission in each instance. 5.0 DISPUTE RESOLUTION, GOVERNING LAW. Any claim, dispute or other matter in question arising out of or relating to this Proposal or breach thereof ("Claim") in which the aggregate amount in controversy exclusive of interest, attorneys’ fees and costs, is less than or equal to $100,000 shall be decided by binding arbitration in Minneapolis in accordance with the Construction Industry Rules of the American Arbitration Association. Judgment on any award by the arbitrator(s) shall be enforceable in any court having jurisdiction. Any Claim in which the aggregate amount in controversy, exclusive of interest, attorneys’ fees and costs, is greater than $100,000 shall be resolved by litigation in the State or Federal Court located within Hennepin County, Minnesota. Consultant and Client expressly consent to the exclusive personal jurisdiction and venue of the Minnesota courts for all purposes relating to this Proposal. The parties waive trial by jury. This Proposal shall be governed by Minnesota law, without regard to conflicts of law principles. 6.0 TERMINATION. This Proposal may be terminated by either party upon not less than seven days’ written notice should the other party fail to perform in accordance with its terms through no fault of the party initiating termination. Such termination shall not affect the parties’ accrued rights and liabilities as of the date of termination. Without limiting the generality of the foregoing, paragraphs 1.1, 1.3, 4.0, 5.0, 7.0, 8.0, and 10.0 of these Terms and Conditions shall survive any cancellation, expiration, or termination of this Proposal. Proposal to Brad Martens with City of Corcoran 14 P16171 – Ravinia Neighborhood Park, Corcoran, MN September 29, 2016 7.0 MISCELLANEOUS PROVISIONS. (1) Services will be performed based upon limited investigations and no destructive or invasive testing techniques will be employed, unless otherwise agreed in writing. (2) The Client and Consultant have discussed the risks, rewards, and benefits of the Project and Consultant's total fee for its services. The risks have been allocated such that to the fullest extent permitted by law, and for Client to receive the benefit of a fee which includes a reasonable allowance for risks, CONSULTANT'S TOTAL LIABILITY TO CLIENT FOR ANY LOSS, CLAIM OR DAMAGE ARISING OUT OF THE NEGLIGENCE OR OTHER LEGAL FAULT OF CONSULTANT IN PERFORMING ITS SERVICES SHALL BE LIMITED TO THE GREATER OF (I) THE AMOUNT STATED IN THIS PROPOSAL AS COMPENSATION FOR CONSULTANT'S BASIC SERVICES, OR (II) THE LIMITS OF ANY INSURANCE ACTUALLY AVAILABLE TO THE CONSULTANT. Client may eliminate this limitation on liability by notifying Consultant in writing prior to commencement of Consultant's services and tendering, with such written notice, a one-time payment equal to twenty percent (20%) of the amount identified in the Proposal as the Consultant’s Basic Compensation. This increased compensation is not the purchase of insurance. (3) In no event shall Consultant be liable for damages for loss of profits, loss of use, loss of revenue, or any or special, indirect or consequential damages of any kind. (4) This Proposal represents the entire and integrated agreement between Client and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. (5) This Proposal may be amended by written instrument signed by both Client and Consultant or, in the case of Additional Services, by a written confirmation from Consultant to which Client does not object within ten (10) working days. 8.0. PAYMENTS TO CONSULTANT. Payments are due upon presentation of Consultant's invoices. 9.0 BASIS OF COMPENSATION. Client shall compensate Consultant as set forth in the Proposal. AN ESTIMATED FEE IS NOT A FIRM FIGURE. If the scope of or schedule for Consultant's Services is changed materially, the compensation shall be equitably adjusted. Rates and multiples for Additional Services and other services as set forth in the Proposal shall be adjusted annually in accordance with normal salary review practices of Consultant. For Additional Services of Consultant compensation shall be an hourly rate as defined in the Proposal plus reimbursable expenses; or, if agreed by Client and Consultant in writing, a lump sum amount. For additional services of Consultant's consultants, compensation will be 1.0 times the amount billed to Consultant for such services, plus reimbursable expenses. For reimbursable expenses, the Consultant shall be compensated for out-of-pocket expenditures incurred in connection with the services identified in this Proposal, based on 1.0 times actual costs incurred. In addition to other expenses, Consultant will be reimbursed for any applicable sales, use, or similar taxes related to services or products provided under this Proposal which may be imposed by any governmental entity. 10.0 DELAYED PAYMENT; PAYMENT DISPUTES. 10.1 CONDITIONS PRECEDENT TO WITHHOLDING PAYMENT. The Client may not withhold any payments to the Consultant unless the basis of (including all particulars) and amount in dispute are identified and presented in writing to the Consultant not later than the twenty-fifth (25th) calendar day after presentation of the disputed invoice. Objections to invoices not made within this time period are deemed waived. Unless Client proceeds in accordance with this Section 10.1, Client's failure to pay any invoice (either on the Project which is the subject of this proposal or in connection with any other project for which Consultant is providing services to Client) within thirty (30) calendar days after presentation of Consultant’s invoice shall constitute just cause for the suspension of services on all projects and the withholding of all deliverables on all projects by the Consultant. Client will pay all of Consultant’s costs of collection, including: internal labor costs at the Additional Services rate; reasonable attorneys' fees; and litigation and arbitration costs and fees, in the event Client fails to make timely payment to Consultant in violation of this contract. External fees, costs, and expenses incurred under this clause will be reimbursed at the rate specified in the Proposal for external reimbursable expenses. 10.2 NOTICE OF CLAIMED ERRORS OR OMISSIONS. In consideration of Consultant’s providing insurance to cover claims made by Client, Client hereby waives any right of offset as to fees otherwise due to Consultant. Client shall provide written notice, including all known particulars, to Consultant of any claimed errors or omissions in Consultant’s services not later than 60 calendar days after Client becomes aware, or in the exercise of reasonable diligence should have become aware, of the existence of such error or omission. Consultant shall be given a reasonable opportunity, during such 60-day period, to investigate and recommend ways of mitigating any alleged damages. Client’s failure to provide such notice, and/or Client’s failure to provide Consultant a reasonable opportunity to investigate and make recommendations, within the time stated shall constitute an irrevocable waiver of any and all claims, counterclaims, defenses, setoffs, or recoupments Client might have in connection with any such alleged error or omission. In the event Client asserts a claim in violation of this paragraph, or in the event that any other error and omission claim asserted by Client is determined to be without substantial merit, Client shall pay all of Consultant’s: internal labor costs at the Additional Services rate; reasonable attorneys’ fees; expenses; and arbitration and litigation costs incurred in investigating and defending such claim. External fees, costs, and expenses incurred under this clause will be reimbursed at the rate specified in the Proposal for external reimbursable expenses. 10.3 ERRORS OR OMISSIONS OF CLIENT’S CONSULTANTS. If Client has separately retained other design professionals Client agrees to the fullest extent permitted by law to defend, indemnify, and hold the Consultant harmless from all loss, damage, liability, cost or expense (including but not limited to reasonable attorneys' fees) arising out of or relating to (a) the negligent acts or omissions of such other design professionals, and/or (b) the failure of such other design professionals to carry or maintain professional liability insurance in an amount adequate to protect Client and Consultant from loss. 8b. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: October 18, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Hennepin County Youth Baseball and Softball Grant ______________________________________________________________________ The Hennepin County Baseball and Softball grant program is soliciting applications for funding. It is requested that the Parks and Trails Commission discuss a possible grant application. Attachments: 1. Hennepin County Youth Baseball and Softball Grant Program Twins Community Fund - Hennepin County Youth Baseball/Softball Grant | Minnesota Twins http://minnesota.twins.mlb.com/min/community/grants/youth-baseball-softball-grant/[10/13/2016 9:31:44 AM] Hennepin County Youth Baseball and Softball Grant Program Summary This grant program provides financial support to youth baseball and softball capital projects located in Hennepin County. Apply Now Administration The Hennepin County Baseball and Softball grant program will be administered by DONATE Twins Community Fund - Hennepin County Youth Baseball/Softball Grant | Minnesota Twins http://minnesota.twins.mlb.com/min/community/grants/youth-baseball-softball-grant/[10/13/2016 9:31:44 AM] the Minnesota Twins Community Fund staff who review all requests, pay matching grants, work closely with grantee organizations to ensure completion of the projects and maintain program records. Hennepin Youth Sports Program Additional funding for eligible projects is available from Hennepin County. Applicants interested in applying for these funds should review the criteria at the MASC website. Applicants must apply to BOTH Hennepin County and the Twins Community Fund to take full advantage of this opportunity. Purpose and Eligibility The purpose of these grants will be to allow Hennepin County government agencies (i.e. municipalities, park districts or school districts) and 501c3 nonprofit organizations to create, expand, or improve baseball or softball facilities to enhance opportunities for athletics and recreation. No grant awards may be used for ongoing expenses, such as programming services or operating and maintaining the facilities. Applicants must have secured some funds for the project from at least one other source before applying. This one other source cannot be a pending Hennepin Youth Sports Program application. Organizations must also be governed by active boards and have sufficient revenue to operate their leagues. Application Process/Schedule Application Due Date: November 4, 2016. Organizations must complete an application and submit other required documents. Final grant determinations will be made by the Minnesota Twins Community Fund Board of Directors. Twins Community Fund - Hennepin County Youth Baseball/Softball Grant | Minnesota Twins http://minnesota.twins.mlb.com/min/community/grants/youth-baseball-softball-grant/[10/13/2016 9:31:44 AM] Applicants must begin their project within nine months of receiving the grant. The following criteria will be among those considered in evaluating grant applications: Need for the facility Population and number of people served Matching funds from other entities and in-kind contributions Project sustainability, including ongoing operating funds Inclusion of environmental improvements and sustainable design Partnerships between local units of governments and nonprofit sports organizations Timeline and demonstrated ability to perform Partnerships Proposals that support, create and enhance partnerships both between public entities as well as those with private organizations will be favored. Operating agreements that expand hours and programs, bring new users to the facility and provide opportunities that do not currently exist in the community will be preferred. If you have any questions about Hennepin County Youth Baseball and Softball grant program, please call Stephanie Johnson at 612-659-3505 or email her. Apply Now Home News Video Scores Stats Schedule Standings Roster Target Field ©2016 MLB Advanced Media, LP. All rights reserved. About MLB.com Privacy Policy Terms of Use About Our Ads Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE September 15, 2016 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1.Park Place Storage request for Rezoning, Variance, Conditional Use Permit, Site Plan and Preliminary Plat (City file 16-002). The City Council reviewed a sketch plan last year for expansion of the existing mini-storage facility. The applicant has submitted the application, but is working to provide additional information for completeness. The Planning Commission reviewed this item at a public hearing on September 1st and voted to recommend approval. The City Council is expected to take action on September 22nd. 2.Maple Hill Estates Sign Variance (16-018). Maple Hill Estates and Hope Community Center have submitted a variance application to allow a new freestanding at the entrance to Maple Hill Estates. The item was reviewed at the August 4th Planning Commission and was reviewed and tabled by the City Council on August 25th and September 8th. The item is scheduled for Council review on September 22nd. 3.Lennar Comprehensive Plan Amendment for Schwalbe property (city file 16-022). Lennar has submitted an application for consideration of a land use guide plan amendment to reclassify the property from Existing Residential to Low Density Residential. If approved, they would apply for a preliminary plat and PUD amendment to incorporate the property into the Ravinia development. The Planning Commission held a public hearing on September 1st Planning Commission meeting and recommended approval. The City Council is expected to take action on September 22nd. 4.Residential Design Standards (city file 16-024). The Zoning Ordinance provides design standards for all new single family homes. Recently, the City Council approved some changes to those standards for the Ravinia development and asked staff to consider changes to the section. Staff will bring draft language to the Council for their consideration at the September 22nd meeting. 5.Industrial Lot Standards. Staff received a request from the property owner at 19905 75th Avenue to consider changes to the minimum lot size standards in the Industrial zoning districts. Staff prepared a summary of the issues for City Council consideration at the August 25th meeting. At the September 8th Council meeting, the Council directed the City Administrator to work with Maxfield Research and have them include their analysis in the Market Study that they will complete in November. 6.Development Rights Map Update (city file 16-023). Staff is requesting City Council approval to spend planning funds to update the development rights map. This is an administrative action, but due to the fact that the map has not been updated since 2006, the effort will involve more staff time than a typical map update. The City Council will consider this at the September 22nd meeting. 7.Certificate of Compliance (city file 16-025). An application has been received for a certificate of compliance for an agricultural building at 6420 Pioneer Lane. The application will be administratively approved. Agenda Item 9a. MEMORANDUM 2 8. Lennar Preliminary Plat, PUD Preliminary Development Plan and Rezoning for Schwalbe property (city file 16-26). Lennar has submitted application fees for this property at 6635 CR 101 and we expect a complete application to be submitted on September 20th for the November Planning Commission and City Council meetings. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him. We hope to be able to wrap this up in the near future. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. The next step would be for a developer to submit a final PUD plan and plat prior to expiration of the approvals on December 11, 2016. 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. 5. Site Plan and Conditional Use Permit for a new Verizon Monopole at 23605 Co Rd 50 (PID30- 119-23-21-0001) (City File 15-016). Verizon has requested a conditional use permit and site plan for a new telecommunications tower on the Gleason property located at the southwest corner of County Roads 19 & 50. The public hearing was held at the Planning Commission on July 7th and they voted unanimously to recommend approval. The City Council approved this item on July 23rd. The building permit has been issued. 6. “Fehn Meadows” Preliminary Plat and Final Plat at 20909 County Road Number 117 (PID # 03- 119-23-12-0002 and PID 03-119-23-13-0001) (city file no. 15-018). The applicant is requesting approval of a plat to readjust the lot lines between two parcels to create one lot and one outlot. The Planning Commission held a public hearing on September 3rd and voted unanimously to recommend approval. The City Council approved the preliminary plat and final plat on October 8th. The final plat has been filed at Hennepin County and staff will begin closing out the file. 7. “Strehler Estates” Final Plat (PID 17-119-23-32-0004) (city file no. 16-001). The applicant submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to allow a private drive for property at 22900 Strehler Road. The City Council approved both items on October 8th. The final plat was approved by the City Council at the January 28th meeting. A stop work order was issued last week as the developer began construction of the private drive in advance of filing the plat. The applicant is working to address the conditions of approval and then will record the final plat at Hennepin County. MEMORANDUM 3 8. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance amendment allowing private drives in the Rural Residential district, subject to certain conditions. However, after adoption the City Council directed staff to revisit this issue and consider an ordinance amendment to eliminate the requirement that private drives off paved roads must be paved. The City Council approved the amendment on May 26th. The Council also identified additional issues that should be reviewed and discussed at a future date. 9. Zoning Ordinance Amendment to allow Solar Gardens (city file 16-008). Staff received a written request and escrow from Potentia Solar, Inc. to consider an amendment to allow solar gardens in the City of Corcoran. They have specifically requested that they be allowed in the UR zoning district, but staff prepared a number of issues for City Council for direction. The Council reviewed the key issues at the March 24th Council meeting and directed staff to schedule a work session. The work session was held on May 25th and on May 26th the Council directed staff to bring a draft to the June 23rd City Council meeting. On June 23, the Council directed staff to schedule a public hearing at the August 4th Planning Commission. The Planning Commission recommended approval and the City Council approved the amendment on August 25th. 10. Randahl Construction Conditional Use Permit and Site Plan Amendment at 7241 CR 116 (City file 16-012). Randahl Construction has submitted an application for approval of a CUP and site plan amendment for outside storage at the old Heidi’s property. The application was reviewed at a public hearing and recommended for approval at the June 2nd Planning Commission meeting. The City Council approved the item at the June 23rd meeting. 11. Interim Use Permit for a Conditional Home Occupation License for an upholstery business (Designers Choice Upholstery) located at 20125 County Road 117 (PID 02-119-23-12-0005) (city file no. 16-013). The applicant is incomplete, but will be scheduled for a public hearing at the Planning Commission and City Council review when complete. Staff is following up with applicant to complete the application. 9. Ravinia 5th Addition Final Plat, PUD Final Plan and Vacation (City file 16-015). Lennar has submitted an application for 47 single family home lots and 3 outlots. The City Council approved the item on July 28th. The final plat has not yet been recorded. 10. Ravinia 6th Addition Final Plat, PUD Final Plan and Vacation (City file 16-016). Lennar has submitted an application for 23 single family home lots and 2 outlots. The City Council approved the item on July 28th. The final plat has been recorded at Hennepin County. 11. Subdivision Ordinance Amendment (16-017). At its June 14th meeting, the City Council authorized staff to conduct a review of the subdivision ordinance to update and simplify the procedure for lot line adjustments and minor subdivisions and to ensure consistency with the Minnesota State Statutes. A draft was presented at the June 23rd City Council meeting. The Planning Commission recommended approval after the public hearing at the August 4th Planning Commission and the City Council approved the amendment on August 25th. 12. Zoning Ordinance update to Floodplain Regulations (Section 1050.030 and 1020.020) (City file 16-019). In early May 2016, the City of Corcoran was notified that FEMA (Federal Emergency Management Agency) recently completed an update to its floodplain maps and that the City is required to update its existing floodplain ordinance in response. The floodplain ordinance must be updated by November 4, 2016 in order for Corcoran property owners to continue purchasing flood insurance coverage through the National Flood Insurance Program (NFIP). Through the MnDNR (Minnesota Department of Natural Resources), FEMA has provided a model ordinance which the City must adopt. Some modifications are permitted to address the unique characteristics of the City. The Planning Commission recommended approval after the public hearing at the August 4th Planning Commission and the amendment was approved by the City Council on August 25th. 13. IUP for Commercial Kennel for Daniel Benjamin at 19520 Stieg Road (City File 16-020). Daniel Benjamin has submitted an application for an IUP for a commercial kennel. The kennel would be located on his property, would be owned and operated by him and would have employees. The Planning Commission recommended approval after the public hearing at the August 4th Planning Commission and the request was approved by the City Council on August 25th. MEMORANDUM 4 14. Zoning Ordinance Amendment for Temporary Family Health Care Dwellings of 2016 opt-out (city file 16-021). On May 12, 2016, Governor Dayton signed a bill creating a new process for landowners to place mobile residential dwellings on their property to serve as a temporary family health care dwelling. These are different from Accessory Dwelling Units that cities like Corcoran allow. Communities must opt out of the requirements or they will be required to allow the temporary dwellings when the law goes into effect September 1, 2016. If a city does not opt out, cities must be prepared to accept applications, must have determined a permit fee amount (if the city wants to have an amount different than the law’s default amount), and must be ready to process the permits in accordance with the short timeline required by the law. At their July 14 meeting, the City Council directed staff to schedule a public hearing at the August 4th Planning Commission meeting. The Planning Commission recommended approval after the public hearing at the August 4th Planning Commission and the amendment was approved by the City Council on August 25th. 10a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: October 18, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: City Council Report ______________________________________________________________________ The Parks and Trails Commission last met on September 20, 2016. The following is a recap of some of the items discussed at City Council meetings since that time. A full recap can be found by reviewing the approved City Council minutes on the website. September 22, 2016 Council Meeting  Open Forum o Kevin Dale of the Corcoran Athletic Association provided an update from the year and stated he will be giving a check to the City for $1,900; he also proposed a press box be constructed at Snyder Field and the Commission approved a motion to have staff work with Kevin to draft plans for a press box to be constructed  Speed Limit Near City Park o By consensus directed staff to work with Hennepin County to initiate a speed study to consider moving the 55 mph zone on CR 50 further wes t.  Meister Field Improvement Project o The Commission was informed that quotes came in higher than anticipated and that the project was abandoned for lack of available funds.  Ravinia Park Design o The Commission was updated on the proposed park planning process.  City Council Report o Mayor Guenthner updated the Commission on City Council activities 10a.  Other Business/Announcements o Commissioner Robran provided a recap of the Country Daze event and informed the Commission that discussions are taking place about possibly moving the event to Lions Park. October 13, 2016 Work Session The focus was on a road assessment policy. Council provided staff direction and requested a draft policy be discussed at the November 21 st meeting. October 13, 2016 Council Meeting  Certifying Delinquent Fees to Hennepin County o Held the public hearing; approved resolutions certifying delinquent fees to the Hennepin County Auditor for collection  Park Place Storage Final Plat o Approved the final plat for construction of approximately 211,000 square feet of storage condominiums  Maple Hill Estates and Mobile Hope – Application for Sign Variances o Approved findings of fact to approve three variance requests and deny one variance request  Sign Ordinance Amendment o Directed staff to initiate an ordinance amendment to the sign ordinance to allow dynamic signs on properties zoned Mobile Home Park (MP)  2017 Budget o Discussed specific line items related to the draft 2017 budget; no changes were made  2017 Employee Benefits o Approved the 2017 benefits summary as presented  2017 Employee Benefits – Training Resource Solutions Joint Powers Agreement o Approved the joint powers agreement  Public Participation at Meetings o Discussed public participation at meetings; directed staff to amend language to be read at the time of open forum  Recruitment Process – Accountant o Approved the job description; authorized staff to proceed with the recruitment as recommended Attachments: N/A 10b. 1 of 1 CITY OF CORCORAN PARK CAPITAL FUND REPORT October 12, 2016 Date Park Dedication Memorial Park Maintenance 01/16 2016 Beginning Balance 370,637.55 9,937.66 03/16 Garden Gate 300.00 (300.00) 03/16 Interest Earned 36.70 1.24 05/16 Garden Gate (180.00) 05/16 CST Dist-Mulch (362.40) 06/16 AIM Electronic (Scoreboard)(6,107.00) 06/16 Interest Earned 39.99 1.18 06/16 Interest Earned 0.15 07/16 Corcoran Athletic Assoc 14,000.00 07/16 MN Department of Revenue (250.00) 07/16 U of M Aboretum-Training (80.00) 08/16 Garden Gate (140.00) 08/16 AIM Electronic (Scoreboard)(14,248.00) 09/16 Milow Electric (3,885.00) ENDING BALANCE 360,444.39 8,957.68 369,402.07 CASH FUNDS