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HomeMy WebLinkAbout2016-08-11 Council Minutes - Part 1A: CITY OF CORCORAN City Council Meeting Minutes August 11, 2016 - 7:00pm The Corcoran City Council met on August 11, 2016 at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner thanked Commissioner Wu and Commissioner Robran for attending on behalf of the Planning Commission and Parks and Trails Commission respectively. City Clerk /Administrative Services Coordinator Beise noted an updated resolution for Item 10a. addition of Item 6b. Off -Site Gambling License — Northwest Area Jaycees. MOTION: made by Keefe, seconded by Hank to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Dale Haglund, 22966 County Road 50, addressed the Council regarding a private driveway issue related to his property. Specifically Mr. Haglund is concerned about the installation of the new private drive and the inspection requirements. Chad Robran, 19805 Olde Sturbridge Road, addressed the Council regarding Country Daze. Specifically Mr. Robran noted that the event will take place August 19 -20th, thanked staff including Zoe Kesselring the Recreation Coordinator and the Public Works and Police Departments, invited the Council and the public to attend the event, and thanked the Northwest Area Jaycees for their work. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of July 28, 2016 Council Meeting b. Off -Site Gambling License — Northwest Area Jaycees MOTION: made by LaFave, seconded by Thomas to approve the consent agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Keefe to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by LaFave to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Financial Performance Report The report was received by Council. A clarifying question was asked about building permit revenue, City Administrator Martens noted those funds are received at the beginning of the process and expenses are allocated to the year the work was completed. Council discussed utilizing additional building permit revenues to pay down general fund expenses. b. Animal Control Processes The report was received by Council. Director of Public Safety Gottschalk noted that the City will want to continue to explore options as the City moves forward. Council discussed their experiences with animal control, pet licenses, and costs. Per consensus, Council directed staff to bring recommendations with costs to the next budget discussions. 9. Planning Business No Planning Business was presented. 10. Unfinished Business a. Lawful Gambling Contribution Fund Donation Request — North Hennepin Pioneer Society City Clerk/Administrative Services Coordinator Beise presented the report noting she provided an updated the resolution on the recommendation of the City Attorney. Council discussed the maintenance project and the available funds. Bonnie Maue, President of the North Hennepin Pioneer Society noted the project included siding and other exterior building repairs. MOTION: made by Thomas, seconded by Hank to adopt Resolution 2016-63 Authorizing the Expenditure from the Lawful Gambling Contribution Fund to the North Hennepin Pioneer Society. Council discussed setting up an outline for spending before expending the funds. Chad Robran, Northwest Area Jaycees noted that the intent of the ordinance request for charitable gambling was not for donations to 501©3 organizations. Council discussed the limited access to funds of this group compared to other organizations. Voting Aye: Guenthner, Hank, Keefe, and Thomas Nay: LaFave (Motion carried 4:1) 11. New Business a. Park Design Request for Proposals City Administrator Martens presented the report, noting that the Parks and Trail Commission has completed the work that can be done by the group and that the Request for Proposal will be the next step in the park design process. MOTION: made by LaFave, seconded by Thomas to authorize staff to complete a request for proposals to complete a draft park design and construction budget for the Ravinia neighborhood park. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Election Canvassing Date City Clerk/Administrative Services Coordinator Beise presented the report noting as the current meeting schedule stands the Council needs to select a date for canvassing the election. Council discussed. Mayor Guenthner called a meeting on Tuesday November 15th at 6:45pm to certify the 2016 General Election Results on Tuesday November 15th at 6:45pm. c. Planning Commissioner Resignation City Administrator Martens presented the report noting that the City has one application on file. MOTION: made by Hank, seconded by LaFave to adopt Resolution 2016-64 — Honoring Departing Commissioner Rick Ravnholdt. Mayor Guenthner read aloud Resolution 2016-64. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Per consensus, Council directed staff to schedule appointment of the Planning Commission for the August 25, 2016 Council meeting. d. Commission Meeting Video Recording City Administrator Martens presented the report requesting direction from the Council to video record and make available the videos of the Planning and Parks and Trails Commissions. MOTION: made by Hank, seconded by Keefe to video record and post videos of Planning Commission, Parks and Trails Commission and Work Sessions to the City's website. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 12. Unscheduled Items No unscheduled were presented. 13. 2016 Council Schedule City Administrator Martens reviewed the upcoming Council schedule. Mayor Guenthner noted that he would not be able to attend the August 25, 2016 meeting. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by Thomas, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 7 :43pm. Je ica Beise —City Clerk/Administrative Services Coordinator