HomeMy WebLinkAbout2016-07-28 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
July 28, 2016 - 7:00pm
The Corcoran City Council met on July 28, 2016 at City Hall in Corcoran, Minnesota.
Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, and Councilor Thomas.
Councilor LaFave was excused.
Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety
Gottschalk, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order/ Roll Call
Mayor Guenthner called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
MOTION: made by Thomas, seconded by Keefe to approve the agenda as presented. .
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
4. Open Forum
Jackie Hoglund, 19220 Hackamore Road, addressed the Council on her concerns related to the
Ravinia 5t" Addition. Specifically Ms. Hoglund address the Council on concerns related to the
construction hours, grading work near their property line, and the interactions with Lennar.
Greg Hoglund, 19220 Hackamore Road, addressed the Council on his concerns related to the
Ravinia development. Specifically Mr. Hoglund addressed the Council on concerns and suggestions
for communication and processes related to the development.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of July 14, 2016 Work Session
b. Draft Minutes of July 14, 2016 Council Meeting
c. Fee Schedule Amendment
d. Resolution 2016 -55 Approving Temporary Liquor License — NW Area Jaycees
e. Equipment Purchase — Bobcat Loader
f. Resolution 2016 -62 Accepting Corcoran Athletic Association Donation
Councilor Hank asked that Item 6e. be considered separately. Mayor Guenthner asked that Item 6f.
be considered separately to be read aloud.
MOTION: made by Hank, seconded by Thomas to approve the consent agenda consisting of Items
6a., 6b., 6c., and 6d.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
Councilor Hank clarified with staff the model number in the staff report; staff confirmed that the City
would be receiving the right equipment.
MOTION: made by Hank, seconded by Keefe to approve Item 6e.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
Mayor Guenthner read aloud Resolution 2016 -62 thanking the Athletic Association for their
donation.
MOTION: made by Thomas, seconded by Keefe to approve Item 6f.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Thomas, seconded by Keefe to approve the escrow claims as presented.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
8.
611
(Motion carried 4:0)
b. All Other Financial Claims
Councilor Thomas asked about that Pearson Brothers expenses. Staff confirmed that the expense
coding had been corrected to reflect seal coating.
MOTION: made by Keefe, seconded by Hank to approve all other claims as presented.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
Staff Reports / Memos/Commissions
a. Planning Project Update; report was received.
b. Code Compliance Report; report was received.
Planning Business
a. Public Hearing — Vacation for Ravinia 5th Addition and Ravinia 6th Addition
City Planner Lindahl presented the report noting that the existing drainage and utility easements are
no longer needed and new easements will be dedicated with the new plat.
Mayor Guenthner called the public hearing to order No persons were present to speak.
MOTION: made by Thomas, seconded by Hank to close the public hearing.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-56 — Approving Vacation
of Drainage and Utility Easements with Ravinia 5th Addition.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-57 — Approving Vacation
of Drainage and Utility Easements with Ravinia 6th Addition.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
b. Ravinia 5th and 6th Additions PUD Final Plan, Final Plat and Development Contract
City Planner Lindahl presented the report noting the total number of units approved with these
additions would be 214 and the net density based on current projections has increased to 3.4 units
per acre. City Planner Lindahl asked for clarification from the Council on a previous request to
utilize vinyl and the current requirements of front elevations. Council asked for clarification on the
current requirements, discussed the stub streets.
MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-58 — Approving Final
PUD Development Plan for "Ravinia 5th Addition".
Council discussed the variety of materials, textural material differences, the percentage required,
and the aesthetics of the homes. Paul Tabone of Lennar was asked to address the Council on their
request. Council clarified that the flexibility of condition 11 in the PUD meets the intent of the
applicant, staff and Council. City Administrator Martens noted the Planning Commission will look to
review the ordinance at their September meeting.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
MOTION: made by Thomas, seconded by Keefe to adopt Resolution 2016-59 — Approving Final
Plat and Development Contact for "Ravinia 5th Addition".
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016-60 — Approving Final
PUD Development Plan for "Ravinia 6th Addition".
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
MOTION: made by Keefe, seconded by Thomas to adopt Resolution 2016 -61 — Approving Final
Plat and Development Contact for "Ravinia 6t" Addition ".
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
10. Unfinished Business
a. Elm Creek Watershed Sub - watershed Assessment
City Administrator Martens presented the report noting the value of the study is $59,500 value.
Council discussed the grant and the length of the study, approximately one year. Elm Creek
Watershed Commissioner Jonathan Bottema noted that the project received approval at the Elm
Creek Watershed Commission pending City support.
MOTION: made by Keefe, seconded by Hank to approve the grant application and authorize
spending $500.00 towards the completion of a sub - watershed assessment.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
11. New Business
a. Financial Management Plan
City Administrator Martens introduced Tammy Omdal of Northland Securities, the City financial
advisor, to present the Financial Management Plan. Ms. Omdal noted the Financial Management
Plan is based on a variety of assumptions which are based on a variety of possible projects and
projected growth scenarios. Council discussed bonds on street improvements, the number of
platted acres, the terminology for the report, implications of extending debt, and the capital
expenses in later years.
12. Unscheduled Items
No unscheduled were presented.
13.2016 Council Schedule
City Administrator Martens reviewed the upcoming Council schedule.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
15. Adjournment
MOTION: made by Keefe, seconded by Thomas to adjourn.
Voting Aye: Guenthner, Hank, Keefe, and Thomas
(Motion carried 4:0)
Meeting adjourned at 8:37pm.
Je ica Beise —City Clerk/Administrative Services Coordinator