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Home My WebLink About2016-06-23 Council Minutesr ML CITY OF CORCORAN City Council Meeting Minutes June 23, 2016 - 7:00pm The Corcoran City Council met on June 23, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7,00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens updated the Council on the video recording equipment. MOTION: made by Thomas, seconded by Hank to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Michelle Matthews of Minnesota Solar LLC. addressed the Council relating to the proposed Solar Ordinance. Ms. Matthews specifically wanted to clarify the proposed tax impact as $53,029 and discussed construction and decommissioning processes. Terry Nord, 10080 Sundance Road addressed the Council on concerns relating to the minor subdivision ordinance. Mr. Nord specifically interested in knowing when Council will review the building rights. Steve Motley, 6620 Pioneer Trail addressed the Council on concerns relating to the minor subdivision process. Mr. Motley noted he is interested in the minor subdivision process update. Jackie Hoglund, 19220 Hackamore Road addressed the Council on concerns relating to the grading plan proposed by Lennar. Ms. Hoglund specifically is concerned with the grading and process, economic motivation concerns, tree removal, and limited communication from Lennar. Greg Hoglund, 19220 Hackamore Road addressed the Council on concerns relating to the grading plan proposed by Lennar. Mr. Hoglund specifically is concerned with the timeline and process of the project and urged the Council to define items more clearly in the 5t" phase of the development. Paul Tabone of Lennar Corporation addressed the Council on concerns relating to the grading plan proposed by Lennar. Mr. Tabone reviewed the reason for the request noting a short construction season and provided background on their wetland approach. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of June 9, 2016 Work Session b. Draft Minutes of June, 9, 2016 Council Meeting c. Copier Machine Agreements d. Resolution 2016 -50 Establishing An Absentee Ballot Board Councilor Hank asked that Item c. be considered separately to discuss the item. MOTION: made by LaFave, seconded by Keefe to approve the consent agenda consisting of Items a., b., and d. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Councilor Hank inquired about the performance of the current administration department copier and if delaying purchasing was an option. City Clerk/Administrative Services Coordinator Beise noted the start date of the lease could be delayed however the rate guarantee is only available July and noted some copier issues. MOTION: made by Thomas, seconded by LaFave to approve the Item 6c. as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Keefe to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Keefe to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. 9. Planning Business a. Park Dedication Ordinance Amendment (City File 16-006) City Planner Lindahl presented the report noting that the current values had been updated and that upon review a distinction cannot be made between MUSA and non-MUSA area. MOTION: made by Hank, seconded by LaFave to approve Ordinance 2016-325 Amending the Park Dedication Ordinance. Council discussed the language related to the land dedication and the effect building rights on park dedication. Councilor Hank withdrew the motion to approve Ordinance 2016-325 Amending the Park Dedication Ordinance. MOTION: made by LaFave, seconded by Keefe to table Ordinance 2016-325 Amending Park Dedication Ordinance for further clarification at a future meeting. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Randahl Construction Conditional Use Permit and Site Plan Review at 7241 County Road 116 (PID 26-119-23-41-0002) (City File 16-012) City Planner Lindahl presented the report noting the application would continue outside storage and other non-conformities and would include a privacy fence and additional landscaping. Council discussed outside storage in downtown area and if paving should be required. MOTION: made by Hank, seconded by Keefe to approve Resolution 2016-52 Approving a Conditional Use Permit and Site Plan Review for Randahl Construction. Voting Aye: Guenthner, Hank, Keefe, and LaFave Voting Nay: Thomas (Motion carried 4:1) c. Solar Ordinance Update (City File 16-008) City Planner Lindahl presented the report outlining the types of solar categories included in the ordinance including building integrated, building or roof mounted, ground mounted and solar gardens in specific land use areas. Council discussed locations and aesthetics and clarifying the timeline of approval to include construction, decommissioning, and height limits. MOTION: made by LaFave, seconded by Thomas to direct staff to proceed with the ordinance and schedule a public hearing for August. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Minor (or Administrative) Subdivision Process (City File 16-017) City Planner Lindahl presented the report noting that this ordinance update would streamline the process for applicants with lot line adjustments and minor subdivisions and save applicants additional monies. Council discussed distinguishing subdivisions by zoning classification, outlining the criteria for platting, communication within this process. MOTION: made by Thomas, seconded by Keefe to direct staff to proceed with the ordinance and schedule a public hearing for August. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) e. Revised Request for Amended Phase 5 Grading Plan — U.S. Home Corporation (City File 16-015) City Planner Lindahl presented the report noting the grading is consistent with the preliminary plat and adopted grading plan and clarified that the request did not move forward at the last meeting for lack of a second. Council discussed their thoughts on the proposal. Council discussed the timeline, lack of a tree preservation ordinance, understanding the business concerns and the buffer between the existing neighborhood. MOTION: made by Thomas, seconded by Keefe to approve the revised request as requested. Voting Aye: Guenthner, Keefe, and Thomas Voting Nay: LaFave and Hank (Motion carried 3:2) 10. Unfinished Business No unfinished business was presented. 11. New Business a. 2016 Fee Schedule Amendment City Administrator Martens presented the report noting that as the Park Dedication Ordinance was tabled the changes to the fee schedule could be tabled. Council discussed. MOTION: made by Hank, seconded by LaFave to table the 2016 Fee Schedule Amendment. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 12. Closed Session a. Consider an Offer for the Purchase of Real Estate — Easement Acquisition for the Downtown Utility and Street Improvement Project Councilor Thomas stated he would not attend the closed session as he is on the finance committee for St. Thomas Church. Mayor Guenthner stated: "The City Council is going into closed session to consider an offer for the purchase of real estate" "Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter-offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following property is the subject of the closed meeting: 20000 County Road 10; Mayor Guenthner recessed the regular meeting at 9:11 pm. Mayor Guenthner reconvened the regular meeting at 9:27pm. Mayor Guenthner stated: "In the closed session the city council discussed an offer for the purchase of real estate; no formal action was taken." 13. Unscheduled Items No unscheduled were presented. 14.2016 Council Schedule City Administrator Martens reviewed the Council schedule. Council discussed reviewing the budget at the regular meeting and having the road maintenance discussion as the topic of the work session. 15. Council Liaison Calendar Councilor LaFave noted she would be attending the July Planning Commission instead of Councilor Keefe. The Council liaison calendar was not further reviewed, but was available in the Council Packet. 16. Adjournment MOTION: made by Keefe, seconded by LaFave to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:30pm. JaiA . J sica Beise —City Clerk/Administrative Services Coordinator