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Home My WebLink About2016-06-09 Council Minutes - Part 1i CITY OF CORCORAN City Council Meeting Minutes June 9, 2016 - 7:00pm The Corcoran City Council met on June 9, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:03pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner asked that Item 8c. Speed Sign Update be added to the agenda. MOTION: made by Hank, seconded by Keefe to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Patricia Johnson, 6260 Hunter Road, addressed the Council regarding the grading proposal by Lennar. Ms. Johnson was specifically concerned with the early start to grading, a setback from her property line during construction and possible damage to her trees if the plan is approved. Peter Waldorf, 20117 Larkin Road, addressed the Council on the proposed Willow /Larkin Road project. Mr. Waldorf was specifically concerned about the paving for speed, safety reasons and developing like the City of Maple Grove. Rhonda Saue, 9950 Sundance Road, addressed the Council regarding the proposed petition for the paving of Sundance Road. Ms. Saue was specifically concerned with the condition of Sundance Road and requested better maintenance and no need for the road to be paved. Trish Krueger, 9945 Sundance Road, addressed the Council regarding the proposed petition for the paving of Sundance Road. Ms. Krueger specifically noted that they would like to have the road paved and have City participation in the paving project. Lee Surnam, 9733 Sundance Road, addressed the Council regarding the proposed petition for the paving of Sundance Road. Mr. Surnam noted the current road conditions were terrible and he would like to see an improvements. Gail Marie, 9325 Sundance Road, addressed the Council regarding the proposed petition for the paving of Sundance Road. Ms. Marie specifically noted her concerns with the pavement and concerns that the road is not in the proper location and a previous road improvement effort did not move forward to road configuration issues. Ms. Marie presented materials to the City on the location of the road and previous discussion on road improvements. Jackie Hoglund, 19220 Hackamore Road, addressed the Council regarding the grading proposal by Lennar. Ms. Hoglund specifically noted her concerns with the speed of moving the project forward, property line concerns, and concerns for tree removal. Amy Pudil, 10010 Sundance Road, addressed the Council regarding the proposed petition for the paving of Sundance Road. Ms. Pudil specifically noted the concerns with the notice of the proposed project and lack of information. 5. Presentations a. Introduction — Zoe Kesselring, Seasonal Recreation Coordinator Seasonal Recreation Coordinator Kesselring introduced herself to the Council and public at the meeting and noted she would be assisting with parks and recreation activities and special events through the summer. Ms. Kesselring invited the public to attend an open forum on July 19, 2016 at 6pm at City Hall to discuss the City's needs for parks and recreation. 6. Consent Agenda a. Draft Minutes of May 26, 2016 Council Meeting b. Parks and Trails Commission Resignation — Rachel Tessmer c. Resolution 2016-49 - Approving Temporary Charitable Gambling License. Mayor Guenthner asked that Item 6b. considered separately. MOTION: made by LaFave, seconded by Hank to approve the consent agenda consisting of Items 6a. and 6c. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Mayor Guenthner read aloud Resolution 2016-48 Honoring Departing Commissioner Rachel Tessmer. MOTION: made by Hank, seconded by Thomas to approve Item 6d. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Keefe to approve escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Keefe to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Financial Performance Report City Administrator Martens noted no significant concerns to date and fine revenue is up from previous years. b. Hazardous Building Removal Update City Administrator Martens noted he was cautiously optimistic on this issue resolving and staff is working with the property owner by providing additional leeway to get this resolved in a timely cost- effective manner. c. Speed Sign Update Director of Public Safety Gottschalk provided an update on speed sign, noting the sign has been placed on the road. Director of Public Safety Gottschalk noted a higher volume of traffic has been seen, most of which is under the speed limit. Director of Public Safety Gottschalk noted staff is working on mining the data. Council discussed and asked for a project plan and periodic reports to Council. 9. Planning Business a. Request for Amended Phase 5 Grading Plan — U. S. Home Corporation City Administrator Martens presented the report noting the timeline of the request and that staff mailed notice to nearby property owners. Council discussed their thoughts on the request, tree removal, lot sizes and notice requirements. Council discussed possibilities for middle ground in working with neighbors. MOTION: made by Thomas to approve the amended grading plan. (Motion failed, no second) No council action was taken. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Petition Submittal — Sundance Road City Administrator Martens presented the report, noting that a petition was received and that a feasibility study would be required to proceed. Council discussed the request, timing of the request and pairing the discussion with the assessment policy. Per consensus, Council accepted the petition and tabled the discussion until the completion of an updated assessment policy. b. Sub-Watershed Assessment Discussion City Administrator Martens presented the report, noting that the study can provide best practices implementation. Council discussed utilizing available resources and how the study can provide assistance with addressing watershed concerns. MOTION: made by Thomas, seconded by Keefe to direct staff to work with Hennepin County to develop a scope of work for a sub - watershed assessment to be completed. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 12. Unscheduled Items No unscheduled were presented. 13. 2016 Council Schedule City Administrator Martens reviewed the Council schedule and noted that the Council could discuss the topic for the July 14th work session at the June 23rd meeting. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by Keefe, seconded by LaFave to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 8:16pm. J ica Beise —City Clerk/Administrative Services Coordinator