HomeMy WebLinkAbout2016-05-26 Council MinutesL
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CITY OF CORCORAN
City Council Meeting Minutes
May 26, 2016 - 7:00pm
The Corcoran City Council met on May 26, 2016, at City Hall in Corcoran, MN.
Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor
Thomas.
Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety
Gottschalk, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order/ Roll Call
Mayor Guenthner called the meeting to order at 7:03pm.
2. Pledge of Allegiance
Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens asked that Item 11a.Solar Workshop Follow Up and 12b.Ordinance
Update of Allow Minor Subdivisions be added to the agenda. Councilor Keefe asked that Item
11 b. Paving Project Update be added to the agenda.
MOTION: made by Hank, seconded by Thomas to approve the agenda as amended.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
4. Open Forum
Phillip Bongaarts, 19949 Larkin Road, addressed the Council relating to the road alignment
proposed in the Southeast Design Guidelines. Mr. Bongaarts specifically is concerned that he was
unaware of the proposed County Road 10 and County Road 50 realignments and concerned about
the process for communicating these plans to residents.
Greg Hoglund, 19220 Hackamore Road, addressed the Council on concerns related to video
recording City Council meetings and the proposed market study of downtown. Mr. Hoglund
specifically is concerned with the length of time it is taking for video recording to begin and is
concerned for the need of a market study.
Lee Selisky, 21000 Greenview Court, addressed the Council on concerns about the
communications. Mr. Selisky specifically is concerned with not being able to find Ordinance 2011-
261 on the website and had not received an email response from the City.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of May 12, 2016 Council Meeting
b. Assessing Contract
c. Resolution Approving Tobacco, Beer and Liquor Licenses 2016 -40
d. Resolution Accepting Corcoran Soccer Association Donation 2016 -41
Councilor Keefe asked that Item 6a. be considered separately as he was not at the May12th
meeting. Mayor Guenthner noted that the Council has been advised that Councilors who are not at
a meeting may vote on meeting minutes. Councilor Thomas asked that Item d. be considered
separately.
MOTION: made by LaFave, seconded by Thomas to approve the consent agenda consisting of
Items 6a., 6b., and 6c.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Mayor Guenthner read aloud Resolution Accepting Corcoran Soccer Association Donation 2016 -41.
MOTION: made by Thomas, seconded by Hank to approve the Item 6d.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Thomas, seconded by LaFave to approve the escrow claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
b. All Other Financial Claims
MOTION: made by Keefe, seconded by Hank to approve all other claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
8. Staff Reports / Memos /Commissions
a. Planning Project Update; report received.
b. Code Compliance Report; report received.
9. Public Hearing
a. Potential Assessment for Dust Control in 2016
City Administrator Martens presented the report outlining the proposed costs and that the
neighborhood roads will be receiving a greater subsidy due to favorable bids. Mayor Guenthner
called the public hearing to order.
Gail Marie, 9825 Sundance Road, addressed the Council inquiring if a different chemical was used
and noted that the conditions of their road seemed to be rougher last year compared to previous
years.
Wendell Brainerd, 9901 Lily Pond Lane addressed the Council on the Lily Pond Lane petition that
was submitted to the City Council. Mr. Brainerd noted that the petition has signatures from all but
two of the residents on the street, the need for dust control on this cul de sac is not needed and the
amount of chemical that had been used in recent years seemed excessive.
Judith Herwig, 9410 Fox Valley Drive addressed the Council on discontinuing dust control on Fox
Valley Drive and confirmed that a petition would need to be submitted
Lavern Skutley, 9405 Fox Valley Drive, addressed the Council on how dust control makes the road
greasy and they would like to discontinue dust control.
Gail Marie, 9825 Sundance Road, addressed the Council clarifying that she would like to go back to
the previous chemical used for dust control.
MOTION: made by Hank, seconded by LaFave to close the public hearing.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
City Administrator Martens noted the pervious history of the chemical noting that the calcium
chloride has been used in recent years and noted that the roads would be graded and rolled before
the application of dust control. City Administrator Martens provided an overview of discontinuation
process noting that in previous years the City allowed discontinuation of dust control by petition by a
certain date with more than 50 percent of the homeowners petitioning. Council discussed the
removal of roads from through a petition for discontinuation of dust control treatments.
MOTION: made by LaFave, seconded by Hank to approve Resolution 2016 -42 Ordering
Improvement of Dust Control Treatments to be Applied in 2016 with the following additional
language: "The City Council received and accepted a petition from residents on Lily Pond Lane of
more than 50% of the residents requesting removal and has removed the Lily Pond Lane from the
project. The Clerk shall remove Fox Valley Drive or any other cul -de -sac from the improvement
project if a petition asking for removal is received by the Clerk no later than June 3, 2016 with more
than 50% of the properties requesting removal."
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Council further discussed the discontinuation process, noting that one possible solution would be to
accept homeowners' petitions for removal unless staff identifies a need for dust control treatments
for maintenance needs.
Mayor Guenthner recessed the meeting at 7:55pm
Mayor Guenthner reconvened the meeting at 7:59pm
10. Planning Business
a. City Initiated Ordinance Amendment to the Private Drive Ordinance (City file 16 -003)
City Planner Lindahl presented the report noting that a building rights should be reviewed. Council
discussed the paving requirement, building rights related to pavement and the appropriate length of
the paved apron. City Administrator Martens noted that the average apron on gravel roads in
Corcoran is 71 feet.
MOTION: made by Thomas, seconded by Keefe to approve Ordinance 2016 -317 with a required 7E
foot paved apron if entering off of a paved road.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Keefe, seconded by Thomas to approve Summary Ordinance 2016 -318.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by LaFave to approve Resolution 2016 -43 Finding of Facts.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
b. Corcoran Southeast Plan and Design Guidelines Update (City file 15 -021)
City Planner Lindahl presented the report noting that process included a community advisory team,
the plans outline that downtown would have a new Town Center with the existing downtown core
and reconfirmed the County Road 10 and Country Road 50 realignments. Councilor LaFave
addressed the concerns brought up at open forum noting the multiple methods of communication
related to the project including community workshops, newsletter articles, and website updates.
Council discussed the plan, the need for a planning visions and confirmed the realignment
stemmed from a 2001 plan.
MOTION: made by LaFave, seconded by Thomas to approve Ordinance 2016 -319 Amending
Section 1040.130 of Chapter 10 of the City Code.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by Keefe to approve Resolution 2016 -44 — Finding of Facts.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by LaFave, seconded by Thomas to approve Ordinance 2016 -320 — Amending
Apendix A of Chapter 10 of the City Code.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by LaFave to approve Resolution 2016 -45 — Finding of
Facts.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by Keefe to approve Ordinance 2016 -321 — Amending the
Text of Chapter 10 of the City Code.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by LaFave, seconded by Thomas to approve Resolution 2016 -46 — Finding of
Facts.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by LaFave to approve Summary Ordinance 2016 -322.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
c. Sign Ordinance Update
City Planner Lindahl presented the report noting the amendment was due to a clerical error. At the
public hearing the topic of dynamic signs in the institutional zoning district was discussed and was
to be included in the ordinance but was not in the final language adopted.
MOTION: made by Hank, seconded by Keefe to approve Ordinance 2016 -323.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Keefe, seconded by Hank to approve Resolution 2016 -47 — Findings of Fact.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by Hank to approve Summary Ordinance 2016 -324.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
d. Sketch Plan for Roalstad Property (city file 16 -014)
City Planner Lindahl presented the report noting the requirements for an Open Space and
Preservation plat has been met. Council discussed a need for street connectivity, public /private
trails, preserving the trees, and the responsibility of paving to the property line. Paul Otto of Otto
Associates and Devin of Keller Williams answered questions relating to the plans location of lots.
11. Unfinished Business
a. Solar Workshop Follow Up
City Administrator Martens asked for feedback on the next steps indicating an ordinance could be
drafted a presented at the second meeting in June. Council discussed allocating staff time to this
project, concerns with the layout and the need for accessory solar as part of the ordinance. Per
Council consensus, staff was directed to bring forward a draft ordinance.
b. Paving Project Update
Councilor Keefe asked to City Administrator Martens provided an update to council on a timeline to
review the assessment policy. City Administrator Martens noted he would recommend looking at
the assessment policy in July. City Administrator Martens noted he would provide staff project
updates quarterly.
12. New Business
a. Corcoran Southeast District Market Analysis
City Administrator Martens presented the report noting that there is a cost share funding opportunity
for a market analysis which would assist the City in better understanding the possibilities of
downtown, and the timeliness of the project with water and sewer being available. Council
discussed their thoughts on the project.
MOTION: made by Keefe, seconded by Thomas to proceed with a downtown market study using
long range planning funds to pay for City costs.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
b. Minor Subdivision Ordinance Amendment
City Administrator Martens presented the discussion topic noting that the current ordinance requires
a preliminary plat, final plat, and public hearing. This process typically costs approximately
$3,700.00 in its current form. An ordinance update would allow an administrative procedure that
could streamline the process. Council discussed a change such as this would be more user -
friendly. Per consensus, Council directed staff to bring forward an ordinance update to allow for
minor - subdivisions.
13. Unscheduled Items
No unscheduled were presented.
14.2016 Council Schedule
City Administrator Martens reviewed the Council schedule. Mayor Guenthner asked that the work
session be held in the Council Chambers to allow for additional audience space.
15. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
16. Adjournment
MOTION: made by LaFave, seconded by Hank to adjourn.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Meeting adjourned at 9:57pm.
J sica Beise — City Clerk/Administrative Services Coordinator