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HomeMy WebLinkAbout2016-05-12 Council MinutesCITY OF CORCORAN City Council Meeting Minutes May 12, 2016 - 7:00pm The Corcoran City Council met on May 12, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor LaFave, and Councilor Thomas. Councilor Keefe was excused. Also present were City Administrator Martens, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by LaFave, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) Mayor Guenthner recognized Jennifer Russell the newly appointed Charter Commission member who was in attendance. 4. Open Forum No persons were present for open forum. 5. Presentations a. Shaun Irwin— Anderson Insurance and Investment Agency, Inc. Shaun Irwin, the City's insurance broker introduced himself to new Councilmembers and spoke to the Council regarding the insurance coverages the City utilizes. Council asked questions regarding the types of coverage and ways to reduce liabilities. 6. Consent Agenda a. Draft Minutes of April 28, 2016 Council Meeting b. Resolution 2016 -36 Accepting Firearms Safety Donation from Armand Brachman c. Resolution 2016 -37 Dedicating 2015 Funds Toward Long Range Planning d. Resolution 2016 -39 Approving the BCA Master Joint Powers Agreement and Court Amendment e. Resolution 2016 -38 Accepting Firearms Safety Donations Councilor Thomas asked that Items b. and e. be considered separately. MOTION: made by Thomas, seconded by LaFave to approve the consent agenda consisting of Items a., c., and d. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) Mayor Guenthner read aloud Resolution 2016 -36 Accepting Firearms Safety Donation from Armand Brachman. MOTION: made by Hank, seconded by LaFave to approve Item b. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) Mayor Guenthner read aloud Resolution 2016 -38 Accepting Firearm Safety Donations and recognized the volunteers and donors. MOTION: made by Thomas, seconded by LaFave to approve Item e. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Hank to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Thomas, seconded by LaFave to approve all other claims as presented. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) 8. Staff Reports/ Memos /Commissions a. Solar Ordinance Workshop Mayor Guenthner noted the date of the event is scheduled for May 25th at 6:OOpm. City Administrator Martens noted that City Planner Lindahl was finalizing the presenters. Per consensus, Council directed staff to place a notice in the paper regarding the event. 9. Planning Business No planning business was presented. 10. Unfinished Business No unfinished business was presented. 11. New Business a. 2015 Audit Andy Berg of Abdo, Eick & Meyers, the City's auditing firm, presented the report noting due to a new accounting standard the City's pension liability is found in the audit. Mr. Berg noted the City received a clean opinion which is the best available. Council discussed the pension liability and the City's obligation. It was noted that the state would make changes to the plan to cover the liability and that the budgetary impact would be based on any incremental change by the legislature. Mr. Berg reviewed the management letter. City Administrator Martens noted that the unrestricted fund balance with dedicating funds toward long range planning leaves the unrestricted fund balance just under 35 percent. Council discussed the peer group and that other cities may receive local government aid and the City of Corcoran does not. Council discussed the pension liability and internal controls and inventory of equipment. Mayor Guenthner thanked Mr. Berg and staff. City Administrator Martens thanked City Clerk/Administrative Services Coordinator Beise and Deputy Clerk Heinecke for their work on the audit. MOTION: made by Thomas, seconded by Hank to accept the 2015 Management Letter and Audit results as presented. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) b. Compensation Study Survey Results City Administrator Martens presented the report, noting that some positions are lower than the market, health insurance premium are higher than the market and other benefits are slightly higher or consistent with other employers. City Administrator Martens noted that staff met with the City's insurance brokers and due to changes with health reform the City will no longer be in the LOGIS group and health insurance premiums will go down this year. Council discussed looking at which cities were in the LOGIS group and looking at a health insurance consultant. City Administrator Martens noted that due to health care reform, premiums in the small group market are age banded and staff is looking at equitable options for premiums. Council discussed pay philosophies, considering an outside consultant to review the compensation system and disability insurance benefits. Mayor Guenthner and Councilor LaFave volunteered to participate in a sub - committee to review compensation and benefits. Per consensus, staff was directed to establish a schedule and work plan to review compensation. c. Crew Leader Appointment —Brandon Heinz City Administrator Martens presented the report. Council discussed hours for different departments. MOTION: made by Hank, seconded by Thomas to approve the job offer and appointment of Brandon Heinz to the position of Public Works Crew Leader. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) 12. Unscheduled Items No unscheduled were presented. 13. 2016 Council Schedule City Administrator Martens reviewed the Council schedule. 14. Council Liaison Calendar The Council liaison calendar was not reviewed. but was available in the Council Packet. 15. Adjournment MOTION: made by LaFave, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, LaFave, and Thomas (Motion carried 4:0) Meeting adjourned at 8:10pm. sica Beise — City Clerk /Administrative Services Coordinator