HomeMy WebLinkAbout2016-07-19 Parks and Trails Agenda Packet CITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
July 19, 2016 - 7:00pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Minutes
a. Minutes – June 21, 2016*
5. Open Forum
6. Presentations
a. Kevin Dale – Corcoran Athletic Association
7. Unfinished Business
8. New Business
a. Night to Unite Event Update*
b. Meister Field Improvement Project*
9. Reports/Information
a. Possible Student Project – Landscape Architect for Park Design*
b. Active Planning Applications – Informational only*
10. Subcommittee & Miscellaneous Reports
a. City Council Report – Councilmember Hank*
b. Park Dedication Fund*
11. Other Business/Announcements
12. Commissioner Liaison Calendar
City Council Meetings
7/28/16 8/11/16 8/25/16 9/8/16 9/22/16 10/13/16 10/27/16
Krueger Meister Regan Nybo Robran Strehler Anderson
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
CITY OF CORCORAN
Item 4a.
b.
Parks and Trails Commission Meeting Minutes
June 21, 2016 - 7:00pm
The Corcoran Parks and Trails Commission met on June 21, 2016, at City Hall in Corcoran, MN.
Present were, Commissioners - Anderson, Krueger, Nybo, and Regan
Absent: Commissioners Meister, Robran, Strehler, and Student Commissioner Beck
Also present were City Administrator Martens and Seasonal Recreation Coordinator Kesselring.
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
a. Agenda
Motion: Made by Nybo, seconded by Krueger, to approve the agenda as presented.
Voting Aye: Anderson, Krueger, Nybo, and Regan
(Motion carried 4:0)
4. Minutes
a. Minutes – April 19, 2016
Motion: Made by Regan, seconded by Nybo, to approve the minutes as presented.
Voting Aye: Anderson, Krueger, Nybo, and Regan
(Motion carried 4:0)
5. Open Forum - None
6. Presentations - None
7. Old/Unfinished Business
a. Pollinator Plot Installation Project Update
Chairperson Anderson provided an update on the planting that took place on June 8th with help from
volunteers. The Commission thanked Commissioner Meister for her work leading the project.
Chairperson Anderson informed the Commission of an upcoming Garden Club meeting taking place
on June 28th.
8. New Business
a. Neighborhood Park Research
Seasonal Recreation Coordinator Kesselring presented the research completed on various 2-5 acre
parks around the metro area. The presentation included preferred park amenities, successes,
failures, items for consideration, and trends in parks and recreation. The Commission discussed the
information presented and the next steps in park planning. Staff was directed to look into
opportunities to work with the University of Minnesota to secure assistance in park planning.
b. 2017 Budget and Fee Schedule
The Commission discussed budget priorities for 2017. By consensus the Commission requested
$1,000 in the 2017 budget to attend trainings on various park related topics.
c. Rotating Commission Members at Council Meetings
The Commission discussed the opportunity to attend meetings as a liaison of the
commission. The schedule was adjusted in order for individuals to attend the meetings.
d. Downtown Utility and Street Improvement Project Update
Administrator Martens updated the Commission on the progress of the downtown utility and
street improvement project.
CITY OF CORCORAN
Item 4a.
b.
e. 2016 Pollinator Summit
Staff presented an upcoming pollinator summit; the Commission recommended Sharon
Meister attend if available and if approved by Council
9. Reports/Information
a. Items from Scheduled May Meeting
The report reviewed by Commission.
b. Active Planning Applications – Informational only, no action taken
10. Subcommittee and Miscellaneous Reports
a. City Council Report
The Report was reviewed by the Commission.
b. Athletic Association
Seasonal Recreation Coordinator Kesselring updated the Commission on athletic association
activities.
c. Park Dedication Fund – Informational only
11. Other Business/Announcements
Commissioner Nybo informed the Commission about an upcoming blood drive.
12. Adjournment
Motion: Made by Krueger, seconded by Nybo, to adjourn the meeting at 8:40 pm.
Voting Aye: Anderson, Krueger, Nybo, and Regan
(Motion carried 4:0)
Submitted by
Brad Martens City Administrator
8a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 19, 2016
To: Parks and Trails Commission
From: Zoe Kesselring, Seasonal Recreation Coordinator
Re: Night to Unite Event Update
______________________________________________________________________
The planning for Night to Unite is well underway. Night to Unite is a nationally
celebrated event designed to build community relationships and foster safe, connected
communities. The goal of Night to Unite is for each neighborhood in the community to
host its own block party and register their parties with the city. All registered
neighborhood parties will be visited by Corcoran police, council members, admin staff
and a fire truck. The first five neighborhood parties to register will receive party starting
packages with gift cards, prizes, chalk, coloring pages, and more.
Since Corcoran residents in some areas are spread out, making it difficult to organize, a
City sponsored event will take place at the Public Works Building. Several local and
area businesses have generously donated prizes and funds to help the event succeed.
The city party will serve hot dogs, chips, root beer floats, ice cream sundaes, and
popcorn. There will be a chalk art contest, bags and giant Jenga, bounce houses, North
Memorial helicopter, fire hose demonstrations, kiddy tractor rides and more.
If any Parks and Trails Commissioners have interest in visiting neighborhood parties
with other city officials or helping with the public works party, please call or email
zkesselring@ci.corcoran.mn.us (763)-400-7034
Attachments:
N/A
8b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 19, 2016
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Meister Field Improvement Project
______________________________________________________________________
The completion of the downtown utility and street improvement project requires
installing trunk water and sewer infrastructure through City Park, underneath Meister
Field. Staff met on site June 28th to review the details of the project and to consider the
effects of the project.
The scope of the project includes removing the majority of fencing around the field in
order to dig a significant trench. Once the infrastructure is installed, the field will be
restored and the fence will be re-installed.
After reviewing the site and the fence conditions, staff feels strongly that the existing
fence should be replaced rather than re-installed. Public Works is in the process of
receiving a quote that should be available in time for the meeting. It is requested that
the Parks and Trails Commission consider the recommendation by staff and provide
feedback prior to staff approaching the City Council for funding.
Attachments:
1. Project Location – Meister Field
Project Location – Meister Field
9a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 19, 2016
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Possible Student Project – Landscape Architect for Park Design
______________________________________________________________________
At the June Parks and Trails Commission meeting, staff presented research completed on
various 2-5 acre parks around the metro area. After discussion, staff was directed to look into
opportunities to work with the University of Minnesota to secure assistance in park planning
from students.
Zoe Kesselring has been in communication with individuals from the Landscape Architecture
program. While students would be available to assist in thinking of design ideas, a real plan that
could generate a construction estimate would need to be completed through a licensed
landscape architect.
Over the next month, staff will meet with a landscape architect to get a sense for the work
associated with completing a construction estimate. Staff will bring this item back for discussion
in the future.
Attachments:
N/A
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE June 15, 2016
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1.Park Place Storage request for Rezoning, Variance, Conditional Use Permit, Site Plan and
Preliminary Plat (City file 16-002). The City Council reviewed a sketch plan last year for expansion of
the existing mini-storage facility. The applicant has submitted the application, but is working to provide
additional information for completeness. The project is on hold while they work through wetland
issues.
2.City-Initiated Park Dedication Ordinance Update (City File 16-006). Staff was directed to bring
back other potential amendments for consideration in 2015, including revisions to clarify whether or
not existing homes are subject to park dedication when part of a plat, how to ensure that land
dedication in the rural areas is fairly required and a review of our park dedication requirements. The
Council authorized this as a priority for 2016. The City Council reviewed the draft ordinance and
directed staff to schedule a public hearing. The Parks and Trails Commission recommended approval
at their May 17th meeting, the Planning Commission held a public hearing and recommended approval
at their June 2nd meeting. The City Council will review on June 23rd.
3.Zoning Ordinance Amendment to allow Solar Gardens (city file 16-008). Staff received a written
request and escrow from Potentia Solar, Inc. to consider an amendment to allow solar gardens in the
City of Corcoran. They have specifically requested that they be allowed in the UR zoning district, but
staff prepared a number of issues for City Council for direction. The Council reviewed the key issues at
the March 24th Council meeting and directed staff to schedule a work session. The work session was
held on May 25th and on May 26th the Council directed staff to bring a draft to the June 23rd City
Council meeting and could then direct staff to schedule a public hearing at the Planning Commission
and Council action on an ordinance amendment.
4.Randahl Construction Conditional Use Permit and Site Plan Amendment at 7241 CR 116 (City
file 16-012). Randahl Construction has submitted an application for approval of a CUP and site plan
amendment for outside storage at the old Heidi’s property. The application was reviewed at a public
hearing and recommended for approval at the June 2nd Planning Commission meeting. The City
Council is expected to take action at the June 23rd City Council meeting.
5.Ravinia 5th Addition Final Plat, PUD Final Plan and Vacation (City file 16-015). Lennar has
submitted an application for 47 single family home lots and 3 outlots. The item is scheduled for
Planning Commission review on July 7th and City Council action on July 28th.
6.Ravinia 6th Addition Final Plat, PUD Final Plan and Vacation (City file 16-016). Lennar has
submitted an application for 23 single family home lots and 2 outlots. The item is scheduled for
Planning Commission review on July 7th and City Council action on July 28th.
Agenda Item 9b.
MEMORANDUM 2
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting when
more information is available on the Loretto sewer project.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and
address some other questions or concerns from him. We hope to be able to wrap this up in the near
future.
3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31-
119-23-34-0007) (13-006). This item was approved by the City Council on July 11th. All required
improvements have been made. Staff has inspected the landscaping for survivability in May 2016,
released the remaining escrow and letter of credit and closed out the file.
4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07-119-23-43-0004) (City File No. 13-031) The applicant
requested approval of a 5,500 square feet detached, accessory building with 20-foot sidewalls. The
City Council approved this item on January 23rd. Staff has inspected the landscaping for survivability in
May 2016, released the remaining escrow and closed out the file.
5. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel
property at 20400 County Road 10 (City file 14-027). The City Council approved the request on
December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD
development plan. Peachtree Partners did not buy the property, but a different developer could still
proceed with the approved plan. The next step would be for a developer to submit a final PUD plan
and plat prior to expiration of the approvals on December 11, 2016.
6. Corcoran Public Works Site Plan Amendment and Variance (city file 15-006). The site plan
amendment and variance are to grant after-the-fact approvals for changes to the approved site plan
that were made in the field and generally authorized by the subcommittee. The gravel drive and
storage area that was added on the south area of the fenced yard requires a variance. The item was
reviewed and approved in April 2015. Final landscaping was installed this spring. Staff will close out
the file.
7. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an
application for approval of a building addition, which required a conditional use permit, interim use
permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th
Planning Commission meeting and was approved by the City Council on June 25th. The required
landscaping will be finalized and constructed after the downtown infrastructure project is completed.
The City will release the remaining escrow when the planting is completed.
8. Site Plan and Conditional Use Permit for a new Verizon Monopole at 23605 Co Rd 50 (PID30-
119-23-21-0001) (City File 15-016). Verizon has requested a conditional use permit and site plan for
a new telecommunications tower on the Gleason property located at the southwest corner of County
Roads 19 & 50. The public hearing was held at the Planning Commission on July 7th and they voted
unanimously to recommend approval. The City Council approved this item on July 23rd. The building
permit has been issued.
9. “Fehn Meadows” Preliminary Plat and Final Plat at 20909 County Road Number 117 (PID # 03-
119-23-12-0002 and PID 03-119-23-13-0001) (city file no. 15-018). The applicant is requesting
approval of a plat to readjust the lot lines between two parcels to create one lot and one outlot. The
Planning Commission held a public hearing on September 3rd and voted unanimously to recommend
MEMORANDUM 3
approval. The City Council approved the preliminary plat and final plat on October 8th. The final plat
has been released for filing at Hennepin County.
10. Design Guidelines Update for Southeast District/Downtown (city file 15-021). The City received
funding from Hennepin County for this project. The Project Management Team (PMT) includes the city
administrator, city planner and Hennepin County staff. The final community open house was held on
March 14th. The City Council adopted the updated guidelines on May 26th.
11. “Strehler Estates” Final Plat (PID 17-119-23-32-0004) (city file no. 16-001). The applicant
submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to
allow a private drive for property at 22900 Strehler Road. The City Council approved both items on
October 8th. The final plat was approved by the City Council at the January 28th meeting. The applicant
is working to address the conditions of approval and then will record the final plat at Hennepin County.
12. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance
amendment allowing private drives in the Rural Residential district, subject to certain conditions.
However, after adoption the City Council directed staff to revisit this issue and consider an ordinance
amendment to eliminate the requirement that private drives off paved roads must be paved. The City
Council approved the amendment on May 26th. The Council also identified additional issues that
should be reviewed and discussed at a future date.
13. Ravinia 4th Addition Final Plat, PUD Final Plan and Vacation (City file 16-004). Lennar has
submitted an application for 44 single family homes. This area was originally planned for detached
townhomes on 60-foot wide lots. The applicant is proposing to modify the plan to provide the new
Discovery series single family homes on 55-foot lots. The City Council approved this item on April 28th.
The applicant is has recorded the final plat and the infrastructure and model home are under
construction.
14. Sketch Plan an Open Space and Preservation plat for Roalstad Hills at 21729 CR 10 (PID 16-
119-23-31-0003, 1611923310004 and 1611923420009 ) (city file 16-014). The applicant has
submitted a request for sketch plan review of an 11-lot OSP plat on 63.6 acres. The application was
reviewed by the City Council on May 26th.
10a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 19, 2016
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
______________________________________________________________________
The Parks and Trails Commission last met on June 21, 2016. The following is a recap of
some of the items discussed at City Council meetings since that time. A full recap can
be found by reviewing the approved City Council minutes on the website
June 23, 2016 Council Meeting
•Park Dedication Ordinance Amendment
o Council discussed the updated ordinance. The item was tabled for further
clarification
•Randahl Construction Conditional Use Permit and Site Plan Review at 7241 County
Road 116
o Council approved the conditional use permit and site plan as presented
•Solar Ordinance Update
o Council informed staff of general support for the drafted ordinance; staff was
directed to schedule a public hearing at the August 4th Planning Commission
meeting
•Minor (or administrative) Subdivision Process
o Council informed staff of general support for the drafted ordinance; staff was
directed to schedule a public hearing at the August 4th Planning Commission
meeting
•Revised Request for Amended Phase 5 Grading Plan – U.S. Home Corporation
o Approved the amended grading plan as requested
8b.
• 2016 Fee Schedule Amendment
o Fee schedule amendment was tabled until the approval of the park dedication
ordinance
• Closed Session – Consider an Offer for the Purchase of Real Estate: Easement
Acquisition for the Downtown Utility and Street Improvement Project
o No action taken
July 7, 2016 Council Work Session
The following is a list of some of the items that are on the agenda for the July 7th
meeting. This report was completed prior to the meeting taking place:
• 2017 Budget – Draft 1
• City Project Update
July 7, 2016 Council Meeting
The following is a list of some of the items that are on the agenda for the July 7th
meeting. This report was completed prior to the meeting taking place:
• Resolution 2016-54 – Appointing Election Judges for the 2016 Election Cycle
• Pollinator Summit Registration Approval
• July 5th Storm Report
• Park Dedication Ordinance Amendment
• FEMA Required Flood Plain Ordinance Amendment
• Temporary Family Health Care Dwellings
• North Hennepin Pioneer Society Request for Funds
• Conditional Offer for Full-Time Police Officer
Attachments:
N/A
10b.
1 of 1
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
July 12, 2016
Date Park
Dedication
Memorial
Park
Maintenance
01/16 2016 Beginning Balance 370,637.55 9,937.66
03/16 Garden Gate 300.00 (300.00)
03/16 Interest Earned 36.70 1.24
05/16 Garden Gate (180.00)
05/16 CST Dist-Mulch (362.40)
06/16 AIM Electronic (Scoreboard)(6,107.00)
ENDING BALANCE 364,867.25 9,096.50 373,963.75
CASH FUNDS