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2016-06-21 Parks and Trails Agenda Packet
CITY OF CORCORAN Corcoran Parks and Trails Commission Agenda June 21, 2016 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Minutes a. Minutes – April 19, 2016* 5. Open Forum 6. Presentations 7. Unfinished Business a. Pollinator Plot Installation Project Update 8. New Business a. Neighborhood Park Research* b. 2017 Budget and Fee Schedule* c. Rotating Commission members at Council meetings* d. Downtown Utility and Street Improvement Project Update e. 2016 Pollinator Summit* 9. Reports/Information a. Items from Scheduled May Meeting* b. Active Planning Applications – Informational only* 10. Subcommittee & Miscellaneous Reports a. City Council Report – Councilmember Keefe* b. Athletic Association c. Park Dedication Fund* 11. Other Business/Announcements 12. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by door. CITY OF CORCORAN Item 4a. . Parks and Trails Commission Meeting Minutes April 19, 2016 - 7:00pm The Corcoran Parks and Trails Commission met on April 19, 2016, at City Hall in Corcoran, MN. Present were, Commissioners - Anderson, Krueger, Meister, Nybo, Regan, Strehler, and Student Commissioner Beck Absent: Commissioners Robran and Tessmer Also present were Mayor Guenthner, Public Works Superintendent Meister, and City Administrator Martens. 1. Call to Order / Roll Call Chairperson Anderson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval a. Agenda Motion: Made by Meister, seconded by Regan, to approve the agenda with the addition of the following: 4b. Minutes – January 19, 2016 8c. County Road 10 Bike Trail Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, and Strehler (Motion carried 6:0) 4. Minutes a. Minutes – February 16, 2016 Motion: Made by Nybo, seconded by Strehler, to approve the minutes with correction to one typo in item 8a. Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, and Strehler (Motion carried 6:0) b. Minutes – January 19, 2016 Motion: Made by Nybo, seconded by Meister, to approve minutes as presented. Voting Aye: Anderson, Krueger, Meister, Nybo, and Regan Abstain: Strehler (Motion carried 5:0) 5. Open Forum - None 6. Presentations a. Annual Park Update – Pat Meister, Public Works Superintendent Public Works Superintendent Pat Meister updated the Commission on current conditions of the park and the priorities for 2016 which includes work in the ice rinks and the addition of supplemental wood fiber at the playground. Commissioners discussed various park maintenance projects and provided feedback to Pat on the upcoming projects. 7. Old/Unfinished Business a. Pollinator Plot Installation Project Commissioner Meister informed the Commission of the status of the project and of a planting event scheduled for Saturday, May 21, 2016. Commission members and Superintendent Meister discussed the preferred process for preparing the plot in advance of the seeding. Commissioners directed Superintendent Meister to coordinate two roundup applications to remove unwanted species in advance of the planting. CITY OF CORCORAN Item 4a. . b. Park Planning Discussion Administrator Martens updated the Commission on the status of various park planning activities taking place in the City. 8. New Business a. Corcoran Southeast District Plan and Design Guidelines City Administrator Martens presented the updated Southeast District Plan and Design Guidelines. Commissioners discussed the proposed additional parks and how they will be incorporated into the comprehensive plan. Additional discussion took place regarding housing types and for the need to effectively manage stormwater on-site. Motion: Made by Krueger, seconded by Regan, to recommend approval of the updated Southeast District Plan and Design Guidelines as presented. Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, and Strehler (Motion carried 6:0) b. Memorial Garden Maintenance – Mulching Project Administrator Martens presented a quote from Chelsea to complete a mulching project in the Memorial Garden. Commissioners directed staff to obtain an additional quote for review and move forward with the most cost effective option. c. County Road 10 Bike Trail Commissioner Krueger informed the Commission that she had met with Brian and Jill Dejewski of Mobile Hope who shared their concern for the lack of a bike trail on County Road 10. The Commission discussed the lack of a bike trail and agreed that the road needs improvements in the future. Staff informed the Commission that there was no project currently under consideration however the Comprehensive Plan does include a future on-road trail. 9. Reports/Information a. Tree Giveaway Update Chairperson Anderson informed the Commission that all 500 trees have been reserved and that the giveaway would take place on Saturday, April 23rd. b. Recreation Coordinator Update Administrator Martens informed the Commission on the work being completed by Zoe and her priorities for the summer. It was also shared that Zoe is doing a great job and her work thus far has been impressive. c. Active Planning Applications – Informational only, no action taken 10. Subcommittee and Miscellaneous Reports a. City Council Report – Mayor Guenthner updated the Commission on City Council activities b. Athletic Association – Administrator Martens updated the Commission that registration for the CAA has been completed and that the CSA registration is now open. c. Park Dedication Fund – Informational only 11. Other Business/Announcements Commissioner Regan thanked Chair Anderson on behalf of the Parks and Trails Commission for the work he has done to coordinate the tree giveaway program. 12. Adjournment Motion: Made by Krueger, seconded by Nybo, to adjourn the meeting at 8:51 pm. Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, and Strehler (Motion carried 6:0) Submitted by Brad Martens City Administrator 8a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: June 21, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Neighborhood Park Research ______________________________________________________________________ Zoe Kesselring, Seasonal Recreation Coordinator has completed a project of reviewing 2 - 5 acre parks in the metro area and compiling a document with an overview of each park as well as trends in parks and recreation. Attached to this report is that information which will be used as background information for planning the Ravinia neighborhood park. Attachments: 1. Ravinia Park Exploration Ravinia Park Exploration The City of Corcoran May 2016 Proposed Park Amenities: Play amenities for children of all ages Seating for adults Water for drinking Toilet Lighting (solar/timed) Plantings (trees/native/prairie) Shade structure (pergola or similar) Community fire pit Grills Shelter Community garden Park Objectives: Natural design Low maintenance Serve all ages Connect trail system Efficient use of space Review of Local Neighborhood Parks Sunnyview Park, Crystal 3.01 Acres Amenities Basketball Court Soccer Field Playground Equipment Softball Diamond Sunnyview Park is graded lower than the street which cuts down on sight lines into the park and playground equipment. The park has a small softball diamond but it has grown over. This shows that it was either under used or not cared for. The most successful part of this park is the use of shade in the playground area. The trees are well placed to shade the seating area and park during the heat of the day. Hilltop Park, Hopkins 3.5 Acres Amenities BBQ Grill Ice Skating Rink Playground Equipment Softball Diamond Tables Sledding Hill Hilltop Park is aptly named. Located on a high point in the city, the park has a large hill on one side that would be great for sledding in the winter and is shaded by large oak trees for hillside picnics in the summer. This park is mostly open space with only a small playground, grown over ball field, and single grill and picnic table offered as amenities. The lack of programed spaces allows for multiple users but doesn’t make the park a destination. Not allowing dogs may also make some users feel unwelcome. Hackberry Park, Orno 4 Acres Amenities Playground Equipment T-ball Diamond (2) Soccer Field Ice Rink Portable Toilets May-September Basketball Court Hackberry Park is broken into two sections by a long ridge running lengthwise through the park. On the lower level are two T-ball diamonds with plenty of bench seating. There is also a small soccer field. On the top of the ridge are the picnic tables, playground equipment, and basketball court. The upper level is littered with large shade trees which provide a nice respite from the very sunny fields below. The ridge helps separate users and makes the playground feel more private while also providing a place to sled in the winter. Parking is an issue with narrow streets surrounding the park and no designated parking area. Green Oaks Park, Plymouth 5 Acres Amenities Picnic Tables Basketball Softball/Baseball Trails Portable Toilet Hackberry Hill is surrounded by homes but it feels natural and secluded because it is lined with evergreen trees and shrubs which provide a natural barrier. The playground is broken into two sections by user age groups. The park is lined on one edge by a drainage ditch which limits entrance to one path on that side. There is a half basketball court but room for a full had they wanted it. This park also has a nice sledding hill and nicely shaded seating. Morningside Park, Medina 2.4 Acres Amenities Playground Equipment Picnic Shelter Small Baseball Diamond Basketball Hoop Open Play Area Ice Skating Rink Morningside Park has two covered picnic structures, one small pavilion and one covered single table. This offers a nice place for users to escape the elements. They also offer a lot of shade in the picnic/playground area while leaving the open spaces sunnier. The baseball diamond is lined with a lot of seating for players and spectators. The park also offers bags and garbage for cleaning up after pets. This is a nice way to help dog owners feel welcome while encouraging them to follow city laws to clean up after pets. Nottingham Park, Maple Grove 5.27 Acres Amenities Ballfield Basketball Court Parking Playground Equipment Skating Rink Trail Nottingham Park is very connected to the local trail system. It has a wooded area with trails for mountain biking. It also offers nice seating and some light shade. More shade should be coming as the newly planted trees grow. The park has a natural feel since it is surrounded by trees. The park also has a nice parking lot which makes it easier for people from other neighborhoods to visit the park. Fox Meadow Park, Edina 4 Acres Amenities Playground Equipment Gazebo Benches Trails Fox Meadow Park has a very natural feeling. A trail runs through the park in a figure 8. There is a grove of trees in the center of one loop and a prairie in the center of the other. There are also benches along the trail for resting and enjoying the views. It is a good place to pass through or stop and stay awhile. Seeman Park, Golden Valley 4.6 Acres Amenities Playground Equipment Basketball Court Tennis Courts (2) Baseball Field Game Squares Trails Seeman Park packs a lot into a small space. It is a very flat space which makes it great for all of the courts and fields it houses. In 4.6 acres there’s a baseball diamond, soccer field, basketball court, additional court space, two tennis courts, and a playground. Not to mention the open multiuse space. The park has something for everyone, though it does feel crowded and not very natural, it shows just how much you can do with less than 5 acres. Cottageville Park 4.1 Acres Amenities Playground Equipment Basketball Court Tables and Benches Creekside Trail Drinking Fountain Pavilion (in construction) Of all the parks visited, Cottageville Park seemed to be the most in line with the goals of Ravinia Park. It had a very natural feel. Even the playground equipment had a natural and unique look. The park has many native plantings which are low maintenance and require less water. The park incorporated a community garden which is one of the long term goals for Ravinia Park. They are currently building a beautiful pavilion (rendering above) and the space could be used for weddings and family reunions in the future. Successes: Green Edges Good sight lines to the playground Spaces that serve multiple purposes Clear, accurate signage Connected via trails Safe parking (cars and bikes) Space for winter activities Failures: Lack of shade Lack of trails Ball fields going unused and uncared for Large swaths of sod without any definition or interest Things to Consider How will users get to the park? Walk? Drive? Bike? Provide parking for cars/bikes if you wish to serve the greater community. Shade is very important for picnic areas and playgrounds. Consider how the shade will change throughout the day. If a community garden is a long term goal, be sure to consider water access for watering plants. Winter use (ice skating rink, sledding hill) Trends in Parks and Recreation Natural Playgrounds Splash Pads http://recmanagement.com/feature/201604FE01/ Native Planting Low Maintenance Serve local wildlife Deeper roots limit erosion and runoff Storm Water Management Outdoor Exercise Equipment http://recmanagement.com/201205gc03.php 8b. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: June 21, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: 2017 Budget and Fee Schedule ______________________________________________________________________ The City Council and staff is in the process of creating the first draft of the 2017 budget and fee schedule. It is requested that the Parks and Trails Commission provide any direction they may have on the drafting of the documents. Attachments: N/A 8c. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: June 16, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Commission Rotation at Council Meetings ______________________________________________________________________ Earlier this year the Council solicited feedback from the commissions on the Council liaison role at commission meetings. Through that discussion the Council has proposed creating a rotating schedule where a member of each commission is assigned to att end Council meetings. The goal is to increase communication between the groups. The role of the commission member at Council meetings would be to review the packet in advance of the meeting, attend the meeting, and be available for questions if requested of the Council. The commission member attending would receive a printed meeting packet as does the City Council. A draft rotating schedule is below, it is requested that the Parks and Trails Commission review the proposed schedule and make adjustments as necessary. 6/09/16 6/23/16 7/14/16 7/28/16 8/11/16 8/25/16 9/08/16 Anderson Krueger Meister Nybo Regan Robran Strehler Attachments: N/A 2016 Pollinator Summit http://www.arboretum.umn.edu/Pollinators2016.aspx[6/10/2016 11:21:34 AM] One Stop | Directories | Search U of M Pollinator Summit Planting Solutions Thursday, August 18th, 2016, 9:00 a.m. - 4:30 p.m. Registration begins at 8:30 a.m. Minnesota Landscape Arboretum - MacMillan Auditorium $70 Arboretum Members & Conference Affiliates $80 General Registration Fee includes Arboretum admission, lunch and coffee breaks. Amy Y. Yang/Flikr HOME : MN LANDSCAPE ARBORETUM : EVENTS AND PROGRAMS : CONFERENCES AND SUMMITS : 2016 POLLINATOR SUMMIT SUMMIT OVERVIEW Pollinators and other beneficial insects are in trouble, with multiple stressors such as habitat loss, fragmentation, pesticide use, and disease all contributing to alarming declines in their health and biodiversity. This has serious implications for the health of our landscapes, our food systems, and our communities. The 2016 Pollinator Summit will focus on plants and plant choices as an important solution to protecting pollinators on our urban landscapes, including current research and best practices that can be applied in your own work or community. WHAT TO EXPECT Presentations and case studies with a focus on current research and best practicices in planting design, plant selection, plant materials and supply, and plant management on both public and private lands. The Summit will feature: Current research information focusing on bee nutrition, and the connection between healthy pollinators and plants, including native and non-native plant species. QUESTIONS ABOUT REGISTRATION? Call 612-301-1210 or email: ArbEdu@umn.edu Cancellation Policy: Registration cancellations must be made two weeks prior to class date in order to receive refund. A $5 processing fee will apply. Download Summit Flyer SPONSORS Become a Summit Sponsor CONTRIBUTING SPONSORS PATRON SPONSORS 2016 Pollinator Summit http://www.arboretum.umn.edu/Pollinators2016.aspx[6/10/2016 11:21:34 AM] Projects with a goal of protecting pollinators, and that demonstrate best practices in planting design, plant selection, and plant management, including lessons learned on both private and public lands. Local and regional policies affecting landscape development and management that address pollinators, to inform future needs and work. Wild Bee Safaris - get up close and personal with native bees and other pollinators in the garden. WHO SHOULD ATTEND Landscape designers • landscape architects • land managers • state and local agency staff • parks and public works staff • community planners • non-profit staff • urban gardeners • elected and appointed officials • commercial growers • builders and developers • educators • concerned citizens • nurseries/garden centers/plant production staff • others inspired to protect pollinators SUMMIT HIGHLIGHTS This Summit will feature Pigeonhole Live, an interactive platform for audience participation. Bring any web-capable device such as a phone, laptop, or tablet. No apps, sign-up or downloads reguired, and wi-fi is available, but data usage may apply if using cell service. Tentative...be sure to check regularly for updates! KEYNOTE PRESENTER Emma Marris, author of "Rambunctious Garden" Ms. Marris is a writer based in Klamath Falls, Oregon, where she writes about nature, people, food, language, books and film. Her goal is to find and tell stories that help us understand the past; take meaningful action in the present; and move towards a greener, wilder, happier and more equal future. Her stories have appeared in the New York Times, Slate, Orion, Discover, Grist and Nature, where she worked as a staffer for several years. She has a Master’s in Science Writing from the Johns Hopkins University. Her first book came out in 2011. Rambunctious Garden is an important read for anyone who cares about the environment. As humans influence every centimeter of Earth, from where species live to its very climate, our strategies for saving nature must change. This book explains why, and more importantly, how. And it is an exciting journey. CURRENT RESEARCH Native Pollinators and the Science of Pollination Dr. Daniel Cariveau - Assistant Professor, Department of Entomology, University of Minnesota PLANTING SOLUTIONS - BEST PRACTICES Plant Selection - More than Just Wildflowers Karl Foord - Regional Extension Educator, University of Minnesota Extension Updates in Plant Production and Plant Supply Presenters TBD Planting Solutions - Succes Stories! Multiple case studies featuring: ENDORSING ORGANIZATIONS Become an Endorsing Organization Barr Engineering Company UofMN Extension Master Gardener State Office Mississippi Watershed Management Organization Minnesota Association of Golf Course Superintendents Monarch Joint Venture Nine Mile Creek Watershed District Riley Purgatory Bluff Creek Watershed District University of MN Monarch Lab University of Minnesota Extension Preferred Conference Hotel Country Inn & Suites - Chanhassen 591 West 78th Street, Chanhassen, MN 55317 area map 952-937-2424 2016 Pollinator Summit http://www.arboretum.umn.edu/Pollinators2016.aspx[6/10/2016 11:21:34 AM] − Project purpose, partners, funding, and goals − Motivating factors, communication, and engagement of stakeholders − Policy barriers and challenges − Management and maintenance needs and plans − Lessons learned - Top Three Do's and Don'ts! AFTER THE SUMMIT Please join us for happy hour, networking, and BEE SAFARIES in the Garden! 3675 Arboretum Drive, Chaska MN 55318 | 952.443.1400 ©2016 University of Minnesota Landscape Arboretum | Privacy Policy | Site Map | Extranet | Contact Us The University of Minnesota is an equal opportunity educator and employer. Last modified on 05/27/2016 Powered by Brandspring Solutions LLC 9a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: June 21, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Items from Scheduled May Meeting ______________________________________________________________________ The Parks and Trails Commission was scheduled to meet on May 17th. The meeting unfortunately was not able to take place due to a lack of quorum. While the meeting did not formally take place, members present did hear updates and discuss the following: Park Dedication Ordinance Amendment o Anne Hurlburt of Landform presented the proposed ordinance amendments; commissioners shared their support for the draft ordinance City Council Report o Councilmember LaFave updated the Parks and Trails Commission on Council activities Annual Police Report o Director of Public Safety, Matt Gottschalk provided an update on Night-to- Unite and public safety issues Introduction – Zoe Kesselring o Zoe Kesselring, Seasonal Recreation Coordinator introduced herself and provided an overview of her work activities Other o The Memorial Garden mulching project will be completed by staff instead of contracting out which will save funds o The Pollinator Plot event will be postponed until a later date o It was shared that Rachel Tessmer will be resigning from the Parks and Trails Commission o Due to the impending resignation and move to a seven member commission, future meetings will take place in the Council chambers Attachments: N/A Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE May 16, 2016 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1.Design Guidelines Update for Southeast District/Downtown (city file 15-021). The City received funding from Hennepin County for this project. The Project Management Team (PMT) includes the city administrator, city planner and Hennepin County staff. The final community open house was held on March 14th. The Parks and Trails Commission recommended approval at their April 19th meeting, the Planning Commission recommended approval at a public hearing on May 5th and City Council is expected to adopt on May 26th. 2.Park Place Storage request for Rezoning, Variance, Conditional Use Permit, Site Plan and Preliminary Plat (City file 16-002). The City Council reviewed a sketch plan last year for expansion of the existing mini-storage facility. The applicant has submitted the application, but is working to provide additional information for completeness. The project is on hold while they work through wetland issues. 3.Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance amendment allowing private drives in the Rural Residential district, subject to certain conditions. However, after adoption the City Council directed staff to revisit this issue and consider an ordinance amendment to eliminate the requirement that private drives off paved roads must be paved. The Planning Commission recommended approval at a public hearing on May 5th and the City Council is expected to take action on May 26th. 4.City-Initiated Park Dedication Ordinance Update (City File 16-006). Staff was directed to bring back other potential amendments for consideration in 2015, including revisions to clarify whether or not existing homes are subject to park dedication when part of a plat, how to ensure that land dedication in the rural areas is fairly required and a review of our park dedication requirements. The Council authorized this as a priority for 2016. The City Council reviewed the draft ordinance and directed staff to schedule a public hearing. The Parks and Trails Commission will review at their May 17th meeting, the Planning Commission will hold a public hearing on June 2nd and the City Council will review on June 23rd. 5.Zoning Ordinance Amendment to allow Solar Gardens (city file 16-008). Staff received a written request and escrow from Potentia Solar, Inc. to consider an amendment to allow solar gardens in the City of Corcoran. They have specifically requested that they be allowed in the UR zoning district, but staff prepared a number of issues for City Council for direction. The Council reviewed the key issues at the March 24th Council meeting and directed staff to schedule a work session. The work session will be held on May 25th from 6:00 – 8:00 pm. The item could then be brought back to the Council for further discussion and, ultimately a public hearing at the Planning Commission and Council action on an ordinance amendment. Agenda Item 9b. MEMORANDUM 2 6. Randahl Construction Conditional Use Permit and Site Plan Amendment at 7241 CR 116 (City file 16-012). Randahl Construction has submitted an application for approval of a CUP and site plan amendment for outside storage at the old Heidi’s property. The application is scheduled for a public hearing at the June 2nd Planning Commission meeting and action at the June 23rd City Council meeting. 7. Sketch Plan an Open Space and Preservation plat for Roalstad Hills at 21729 CR 10 (PID 16- 119-23-31-0003, 1611923310004 and 1611923420009 ) (city file 16-014). The applicant has submitted a request for sketch plan review of an 11-lot OSP plat on 63.6 acres. The application is scheduled for City Council review on May 26th. 8. Ravinia 5th Addition Final Plat, PUD Final Plan and Vacation (City file 16-015). Lennar has submitted an application for 47 single family home lots and 3 outlots. The item is tentatively schedule for Planning Commission and City Council review in July. 9. Ravinia 6th Addition Final Plat, PUD Final Plan and Vacation (City file 16-016). Lennar has submitted an application for 23 single family home lots and 2 outlots. The item is tentatively schedule for Planning Commission and City Council review in July. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him. We hope to be able to wrap this up in the near future. 3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119-23-34-0007) (13-006). This item was approved by the City Council on July 11th. All required improvements have been made. Staff has inspected the landscaping for survivability in May 2016 and provided notice to the applicant, that, once the dead landscaping is replaced, we will release all remaining escrow and letter of credit. 4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07-119-23-43-0004) (City File No. 13-031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20-foot sidewalls. The City Council approved this item on January 23rd. Staff has inspected the landscaping for survivability in May 2016 and provided notice to the applicant, that we will release all remaining escrow and letter of credit. 5. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. The next step would be for a developer to submit a final PUD plan and plat prior to expiration of the approvals on December 11, 2016. 6. Corcoran Public Works Site Plan Amendment and Variance (city file 15-006). The site plan amendment and variance are to grant after-the-fact approvals for changes to the approved site plan that were made in the field and generally authorized by the subcommittee. The gravel drive and MEMORANDUM 3 storage area that was added on the south area of the fenced yard requires a variance. The item was reviewed and approved in April 2015. Final landscaping and close out issues will occur this spring. 7. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. 8. Site Plan and Conditional Use Permit for a new Verizon Monopole at 23605 Co Rd 50 (PID30- 119-23-21-0001) (City File 15-016). Verizon has requested a conditional use permit and site plan for a new telecommunications tower on the Gleason property located at the southwest corner of County Roads 19 & 50. The public hearing was held at the Planning Commission on July 7th and they voted unanimously to recommend approval. The City Council approved this item on July 23rd. The applicant is working to address the conditions of approval and then will apply for a building permit. THE APPROVALS EXPIRE ON JULY 23RD UNLESS AN EXTENSION IS REQUESTED. 9. “Fehn Meadows” Preliminary Plat and Final Plat at 20909 County Road Number 117 (PID # 03- 119-23-12-0002 and PID 03-119-23-13-0001) (city file no. 15-018). The applicant is requesting approval of a plat to readjust the lot lines between two parcels to create one lot and one outlot. The Planning Commission held a public hearing on September 3rd and voted unanimously to recommend approval. The City Council approved the preliminary plat and final plat on October 8th. The next step is for the applicant to address any conditions of approval, submit the mylars for City signature and record the documents at the County. 10. “Strehler Estates” Final Plat (PID 17-119-23-32-0004) (city file no. 16-001). The applicant submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to allow a private drive for property at 22900 Strehler Road. The City Council approved both items on October 8th. The final plat was approved by the City Council at the January 28th meeting. The applicant is working to address the conditions of approval and then will record the final plat at Hennepin County. 11. Ravinia 4th Addition Final Plat, PUD Final Plan and Vacation (City file 16-004). Lennar has submitted an application for 44 single family homes. This area was originally planned for detached townhomes on 60-foot wide lots. The applicant is proposing to modify the plan to provide the new Discovery series single family homes on 55-foot lots. The City Council approved this item on April 28th. The applicant is working to address the conditions of approval and then will record the final plat at Hennepin County. 10a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: June 21, 2016 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: City Council Report ______________________________________________________________________ The Parks and Trails Commission last met on April 19, 2016. The following is a recap of a selection of items discussed at City Council meetings since that time. A full recap can be found by reviewing the approved City Council minutes on the website April 28, 2016 Annual Fire Department Reports – Hanover Fire Department, Loretto Fire Department, Rogers Fire Department o Heard updates from the Fire Chiefs of the Hanover Fire Department, Loretto Fire Department, and Rogers Fire Department Elm Creek Watershed Commissioner Appointment – Jonathan Bottema o Re-appointed Jonathan Bottema to the Elm Creek Watershed Commission Public Hearing – Ravinia 4th Addition Vacation (City file 16-004) o Held the Public Hearing and approved the vacation of drainage and utility easements necessary for Ravinia 4th Addition Ravinia 4th Addition PUD Final Plan and Plat (City file 16-004) o Approved the final plat and development contract for Ravinia 4 th Addition; this includes the platting of 44 lots bringing the total number of approved lots to 145 Park Dedication Ordinance Amendment – Draft for Council Review (City file 16-006) o Council was presented a draft updated park dedication ordinance for review; Council provided feedback on the draft ordinance which will next go to the Parks and Trails Commission and Planning Commission 10a. Solar Ordinance Discussion (City file 16-008) o Council showed support for moving forward with a solar ordinance; directed staff to schedule a workshop for the city Council to include representatives from solar companies and Xcel Energy 2015 Surplus Allocation o Directed staff to use the 2015 surplus to eliminate an unfunded liability from a previous development, allocate $150,000 towards reserves, and place the remaining in a long range planning fund 2016 Road Stabilization Program o Council directed staff on use of City funds to subsidize the program; called a Public Hearing for May 26, 2016 May 12, 2016 Shaun Irwin – Anderson Insurance and Investment Agency, Inc. o Mr. Irwin provided background on insurance for the City and answered questions of the Council Solar Ordinance Workshop o Council was notified of the scheduled solar workshop for May 25th beginning at 6:00 pm 2015 Audit o Andy Berg of Abdo Eick & Meyers presented the results of the 2015 audit which included a clean opinion (best available); Council accepted the 2015 Audit Compensation Study Survey Results o Council accepted the results of the compensation study and appointed a sub - committee of Mayor Guenthner and Councilmember LaFave to further review the information Crew Leader Appointment – Brandon Heinz o Appointed Brandon Heinz to the position of Public Works Crew Leader May 26, 2016 Public Hearing – Potential Assessment for Dust Control in 2016 o Held the public hearing; ordered improvement of dust control treatments to be applied with an amendment to remove Lily Pond Lane who requested removal by petition, other petitions for removal received by June 3rd will also be removed from the project City Initiated Amendment to the Private Drive Ordinance o Approved the ordinance amendment to allow private drives accessing onto paved roads to be gravel after a 75 foot paved apron o Directed staff to look into issues related to building rights related to the private drive discussion 10a. Corcoran Southeast Plan and Design Guidelines Update o Approved ordinances and resolutions to adopt the southeast plan and design guidelines Sign Ordinance Update o Approved an ordinance amendment fixing a clerical error in the recently approved sign ordinance Sketch Plan for Roalstad Property o Reviewed a sketch plan for 11 lots off of King Ben Road; provided feedback on street alignment, tree preservation, and trails/sidewalks Solar Workshop Follow-up o Council directed staff to draft an ordinance to be reviewed at the June 23rd meeting Paving Gravel Collector Road Status Update o Council requested an update on the status of the project; staff informed that review of the assessment policy will take place in late June and likely be ready for Council review in late July or early August Corcoran Southeast District Market Analysis o Approved staff to proceed with a downtown market study using long range planning funds to pay for City costs; half of the costs of the project will be funded by Hennepin County Ordinance Update to Allow Minor Subdivisions o Received staff request to amend ordinance to allow for minor subdivisions through administrative approval; Council directed staff to draft an ordinance amendment for consideration June 9, 2016 Work Session The focus was on objectives for the 2017 budget and the updates to the five year financial plan. Staff will incorporate their comments into the first draft which will be presented in July. June 9, 2016 Council Meeting Open Forum o Heard from eight residents on topics that included the proposed amended grading plan for Ravinia, paving of Larkin Road, and paving of Sundance Road Introduction – Zoe Kesselring, Seasonal Recreation Coordinator o Zoe introduced herself to the Council and updated them on areas she is focusing on for the summer Parks and Trails Commission Resignation – Rachel Tessmer o Mayor Guenthner read the resolution honoring Rachel Tessmer for her distinguished service to the City of Corcoran; Council approved 10a. Financial Performance Report o Council reviewed an updated financial performance report showing an anticipated surplus of $80,599; the majority ($67,330 is from a deferred assessment) Hazardous Building Removal Update o Council heard an update on progress and that a follow-up deadline for an action plan has been set for Monday, June 27th Speed Sign Update o Public Safety Director Gottschalk provided an update on the speed signs which have been placed on certain roads; Council requested a report on initial results and an action plan for implementation Request for Amended Grading Plan – U.S. Home Corporation o Council reviewed the request which was not approved Petition Submittal – Sundance Road o Council received a petition from residents of Sundance Road requesting the City to complete a study of the costs to pave the road; Council accepted the petition and by consensus will defer action until an assessment policy is adopted later in 2016 Sub-watershed Assessment Discussion o Council was updated on an opportunity to complete an assessment (study) of a sub-watershed in Corcoran. Staff was authorized to develop a scope of work for a sub-watershed to be completed Attachments: N/A 10c., 1 of 2 CITY OF CORCORAN PARK CAPITAL FUND REPORT June 13, 2016 Date Park Dedication Memorial Park Maintenance 01/16 2016 Beginning Balance 370,637.55 9,937.66 03/16 Garden Gate 300.00 (300.00) 03/16 Interest Earned 36.70 1.24 05/16 Garden Gate (180.00) 05/16 CST Dist-Mulch (362.40) ENDING BALANCE 370,974.25 9,096.50 380,070.75 CASH FUNDS CITY OF CORCORAN FARMERS STATE SAVINGS June 13, 2016 Savings Date Expense Interest Revenue Balance 1/2016 2016 Beginning Balance 9,937.66 3/2016 Golden Gate (300.00) 9,637.66 5/2016 Golden Gate (180.00) 9,457.66 3/2016 Interest earned 1.24 9,458.90 5/2016 CST Distributiing-Mulch (362.40) 9,096.50 9,096.50 (1,554.90)$ 6.45$ -$ 9,096.50$ TOTAL