The URL can be used to link to this page

Home My WebLink About2016-04-28 Council MinutesCITY OF CORCORAN City Council Meeting Minutes April 28, 2016 - 7:00pm The Corcoran City Council met on April 28, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gottschalk, and City Clerk /Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted a change the order of Item 9b. and 9a. Item 9b. Ravinia 4th Addition PUD Final Plan and Plat should be reviewed prior Item 9a., which vacating the easements for that Ravinia 41h Addition project. MOTION: made by Thomas, seconded by Hank to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Michelle Mathews, Minnesota Solar addressed the Council regarding the solar ordinance discussion on the agenda. Ms. Matthew addressed concerns raised at the last City Council meeting noting the limits of substations, zoning concerns, and the timeline relating the request and applications with Xcel. Julie Newstrom, 6471 Carriage Way, addressed the Council regarding the Ravinia 4th Addition approvals on the agenda. Ms. Newstrom noted concerns on the proposed lot size change, change in product style and concerns with the aesthetics of the new product styles. 5. Presentations — Annual Fire Department Reports a. Hanover Fire Chief Malewicki presented the report, noting the calls for service in 2015, the average response time for Corcoran was ten minutes, and budget information. b. Loretto Fire Chief Leuer presented the report, noting there are currently 30 members of which eight are Corcoran residents. Fire Chief Leuer noted that there were 61 calls for service in 2015 for Corcoran, the department is working on a purchase of a new rescue pumper and completing a shared service grant process with Long Lake, Maple Plain, and Mound. c. Rogers Fire Chief Feist presented the report noting of the total 436 calls for service, 76 were for Corcoran, the department is completing an iPad project putting iPads in fire trucks and a SCBA project replacing SCBA equipment. 6. Consent Agenda a. Draft Minutes of April 14, 2016 Council Meeting b. Resolution Rescinding Resolution 2016 -21 c. Elm Creek Watershed Commissioner Appointment —Jonathan Bottema d. Hennepin County e- Pollbook Agreement MOTION: made by LaFave, seconded by Hank to approve the consent agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented U I a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Keefe to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Hank to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Staff Reports/ Memos /Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. Councilor LaFave inquired about providing additional information on the report. City Administrator Martens noted staff would review the report format. c. Assessing Contract Review City Administrator Martens presented the report noting that staff has received three quotes, after a review staff will be providing a recommendation in May. Planning Business / Landform b. Ravinia 4th Addition PUD Final Plan and Plat (City File 16 -004) City Planner Lindahl presented the report, noting that the plan presented had 55 -foot lots creating 11 additional lots from the original PUD and an alternative cul de sac plan. Councilors discussed their opinions on lot size. Council also discussed their concerns on the cul de sacs not being irrigated and Lennar not building the cul de sac to the submitted plans. Councilor LaFave noted she was going to vote against the motion as she isn't in favor of smaller lots and would rather see townhomes in the plan. Paul Tabone, Lennar Cooperation addressed the Council on the cul de sac issue noting that there was no mal- intent on the change in the field from an irrigated system to rocks, rather a change in the field to solve a challenge. MOTION: made by Hank, seconded by Thomas to approve Resolution 2016 -33 Approving Final PUD Development Plan for 'Ravinia 4th Addition' for Property at Gleason Parkway and County Road 101, Voting Aye: Guenthner, Hank, Keefe, and Thomas Voting Nay: LaFave (Motion carried 4:1) a. Public Hearing — Ravinia 4th Addition Vacation (City File 16 -004) City Planner Lindahl presented the report, noting that there were easements that were to be vacated as they are no longer needed. Mayor Guenther opened the public hearing. No persons were present to speak on the matter. MOTION: made by Hank, seconded by Thomas to close the public hearing. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Thomas, seconded by Hank to approve Resolution 2016 — 27, Resolution 2016- 28, Resolution 2016 -29, Resolution 2016 -30, Resolution 2016 -31 and Resolution 2016 -32 for the vacation of easements. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) City Planner Lindahl noted the that final plat resolution had not be motioned on in the previous discussion. MOTION: made by Keefe, seconded by Thomas to approve Resolution 2016 — 34 Approving Final Plat and Development Contract for'Ravinia 4th Addition' for Property at Gleason Parkway and County Road 101. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Park Dedication Ordinance Amendment —Draft for Council Review (City File 16 -005) City Planner Lindahl introduced Anne Hurlburt from Landform to present the report. Ms. Hurlburt outlined the historical approach to park dedication, the challenge of equity in the current park dedication system for non MUSA and MUSA and the proposed change to a per capita formula. Ms. Hurlburt noted that due legal changes the ordinance and fee structure will need to be reviewed annually. Council discussed thoughts on the proposed ordinance amendment and removing the minimum fee language. Per consensus, Council directed staff to move forward with the schedule as presented based on the discussion. d. Solar Ordinance Discussion (City File 16 -008) City Planner Lindahl presented the report. Council discussed their preference for a non - Council meeting night during the week of a Council meeting. City Planner Lindahl noted she was intending to invite Xcel Energy, community solar companies, residential solar representatives and possibly a planner in a neighboring community. Per consensus, Council directed City Administrator Martens to conduct a poll of available times and pick a date based on availability. 10. Unfinished Business a. 2015 Surplus Allocation City Administrator Martens presented the report outlining available options for places additional funds in reserves and the estimated costs of additional planning items that could be reviewed. Council discussed their thoughts on progressing towards the City's reserves goals, planning projects and additional staffing rather than consultants. Per consensus, Council directed staff to allocate $150,000 of the surplus toward reserves and to allocate the remainder to a fund for planning items to further be decided upon. New Business a. 2016 Road Stabilization Program City Administrator Martens presented the report noting the cost estimates for 2016 are reduced due to favorable bids. Council discussed where the additional saving on the project could be allocated. Per consensus, Council directed the additional savings costs to be applied to all dust control assessments. MOTION: made by Keefe, seconded by LaFave to approve Resolution 2016 -35 Calling for a Public Hearing on the Potential Assessment of Costs of Dust Control Treatments to be Applied to City Streets in 2016. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 11. Unscheduled Items No unscheduled were presented. 12.2016 Council Schedule City Administrator Martens reviewed the Council schedule. Council cancelled the May 121" work session. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Keefe, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:44pm. ,&VUc- Je ica Beise – City Clerk /Administrative Services Coordinator