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Home My WebLink About2016-04-14 Council MinutesCITY OF CORCORAN City Council Meeting Minutes April 14, 2016 - 7:00pm The Corcoran City Council met on April 14, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Keefe, seconded by Hank to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave and Thomas (Motion carried 5:0) 4. Open Forum Mike Vander Linden and Conrad Anderson of the company Equalized Assessment Solutions, addressed the Council noting they had provided a quote to the City Administrator for Assessment Services. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of March 24, 2016 Council Meeting b. Draft Minutes of March 31, 2016 Council Meeting c. Renumbering the Resolution — Honoring Outgoing Commissioner Kevin Dale d. Resolution 2016 -23 — Northwest Trails Sponsorship e. Land Use Agreement for North West Trails Use of City Land f. Resolution 2016 -24 — Ratifying the Ordering of Improvements and Preparation of Plans and Specifications. g. Construction Materials Testing Service — Downtown Utility and Street Improvement Project. Councilor Thomas asked that Item A. be considered separately. Councilor Hank asked that Item f. be considered separately to seek clarification. MOTION: made by LaFave, seconded by Thomas to approve the consent agenda consisting of Items b., c., d., e., and g. Voting Aye: Guenthner, Hank, Keefe, LaFave,and Thomas (Motion carried 5:0) MOTION: made by Hank, seconded by Keefe to approve Item a. Voting Aye: Guenthner, Hank, Keefe, and LaFave Abstain: Thomas (Motion carried 4:0) Councilor Hank asked for additional clarification on Item f. City Administrator Martens noted that during the bond review process there was a technical error and the resolution fixes that error. MOTION: made by Thomas, seconded by LaFave to approve the Item f. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Keefe, seconded by Thomas to approve the escrow claims as presented. Councilors asked about Beacon Academy expenses. City Administrator Martens noted that an escrow fund had been set up and no City monies had been expended on the project. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Thomas, seconded by LaFave to approve all other claims as presented incorporating the changes provided. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos /Commissions a. Financial Performance Report; report received. Mayor Guenthner noted that the largest discrepancy was Workers Compensation Insurance. City Clerk /Administrative Services Coordinator Beise noted there was an overall increase and staff is taking steps to understand experience changes to better budget for next year. Mayor Guenthner asked staff to arrange for Shaun Irwin to attend an upcoming meeting for Councilors to meet our insurance agent. b. City Council Liaison Expectations at Commission Meeting; report received. c. Anticipated Water Quality Regulations and Projected Impact City Administrator Martens presented the report outlining the short-term, mid -term and long -term requirements for the City of Corcoran. Council discussed the report. Elm Creek Watershed Commissioner Jonathan Bottema provided an update to the Council regarding the Watershed Commission and asked that Council formally reappoint him to the Commission. Per consensus, staff was directed to prepare documents to formally reappoint Mr. Bottema at the next meeting. Council discussed identifying TDML contributors and hosting workshops to reduce contributions. 9. Planning Business / Landform No planning items were presented. 10. Unfinished Business No unfinished items were presented. New Business a. Resolution 2016 -25 Awarding the Sale of General Obligation Bonds, Series 2016A City Administrator Martens introduced Tammy Omdal of Northland Securities the City's financial advisor. Ms. Omdal presented the report noting that the City maintained it's Al bond rating. Council discussed the rating and effect of the financial management policy. MOTION: made by Thomas, seconded by LaFave to approve Resolution 2016 -25 Awarding the Sale of General Obligation Bonds, Series 2016A. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Charter Commission Application — Russell City Clerk /Administrative Services Coordinator Beise presented the report, noting that Ms. Russell was unable to attend the meeting. Council discussed Ms. Russell's applicable experience and asked that Ms. Russell be invited to a Council meeting to meet Council Members. MOTION: made by Keefe, seconded by Thomas to appoint Jennifer Russel to the Charter Commission for a four -year term. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Public Works Crew Leader —Job Description and Recruitment Process City Administrator Martens presented the report outlining the timeline and process for the recruitment. Council discussed the position and having Council participation in the recruitment process during the interviews. MOTION: made by LaFave, seconded by Keefe to approve the Crew Leader Job description and authorize the City Administrator to being the recruitment process. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Neighborhood Meeting Recap — Willow Drive Improvement Project City Administrator Martens presented the report. Council discussed obtaining additional information regarding gravel versus pavement, creating a criteria for requiring pavement and creating an assessment policy. Per consensus, staff was directed obtain more information. Councilor Thomas asked that the Council create a standard policy for lot width as the Planning Commission be given guidance. Per consensus, Council directed staff to bring additional information back on examples of lot widths. e. 2015 Surplus Application City Administrator Martens presented the report, noting that designating funds prior to the final audit will benefit the City by showing a steady increase in reserves. Council discussed their support of the presented items as well as new items. Per consensus, staff was directed to utilize the feedback and bring back associated costs for items to the next meeting. f. Easement Agreements — Downtown Utility and Street Improvement Project City Administrator Martens presented the report, noting the proposed easements costs and that with the agreements as noted staff is under budget. MOTION: made by Thomas, seconded by Keefe to approve and execute the following agreements: PID 26- 119 -23 -11 -0048 in the amount of $22,432 PID 23- 119 -23 -42 -0004 in the amount of $8,461 PID 26- 119 -23 -11 -0022 in the amount of $1,198 PID 26- 119 -23 -12 -0017 in the amount of $63,000 PID 26- 119 -23 -11 -0046 in the amount of $1,885 PID 26- 119 -23 -11 -0013 in the amount of $2,998 PID 26- 119 -23 -11 -0016 in the amount of $8,288 PID 26- 119 -23 -11 -0045 in the amount of $3,956. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 11. Closed Meeting a. Consider an Offer for the Purchase of Real Estate — Easement Acquisition for the Downtown Utility and Street Improvement Project Mayor Guenthner stated: "The City Council is going into closed session to consider an offer for the purchase of real estate" "Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter -offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following 2 properties are the subject of the closed meeting: 20045 County Road 10; Unassigned property; PID 26- 119 -23 -11 -0006; south of 20101 County Road 50 Mayor Guenthner recessed the regular meeting at 8:50pm. Mayor Guenthner reconvened the regular meeting at 8:59pm Mayor Guenthner stated: "In the closed session the city council discussed an offer for the purchase of real estate; no formal action was taken." Unscheduled Items No unscheduled were presented. 12.2016 Council Schedule City Administrator Martens reviewed the Council schedule. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Hank, seconded by LaFave to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:00pm. ,17ica Beise — City Clerk/Administrative Services Coordinator