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HomeMy WebLinkAbout2016-03-24 Council MinutesCITY OF CORCORAN City Council Meeting Minutes March 24, 2016 - 7:00pm The Corcoran City Council met on March 24, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, and Councilor LaFave. Councilor Thomas was excused. Also present were City Administrator Martens, City Engineer Torve, City Planner Lindahl, City Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Mayor Guenthner thanked Acting Mayor Thomas for his service at the last Council Meeting. City Administrator Martens noted the addition of Item 8g. Beacon Academy Update. MOTION: made by LaFave, seconded by Hank to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 4. Open Forum No persons were present for open forum. 5. Presentations a. Commissioner Recognition — Kevin Dale Mayor Guenthner read aloud Resolution 2016 -21 Honoring Outgoing Commission Kevin Dale. MOTION: made by Hank, seconded by LaFave to approve Resolution 2016 -21 Honoring Outgoing Commissioner Kevin Dale. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4 :0) Mayor Guenthner thanked the Commissioner Dale for his service on the Commission and Corcoran Athletic Association. Parks and Trails Commission Chair Anderson recognized Commissioner Dale for his service to the commission. Mayor Guenthner presented Commissioner Dale with a service award. b. Years of Service Recognition —Jeff Schmid (15 Years) City Administrator Martens conveyed the City recently updated its recognition program. City Administrator Martens recognized Jeff Schmid for his 15 years of service. Mr. Schmid was not able to attend the meeting staff accepted the award on his behalf. c. Years of Service Recognition — Clyde Bechtold (25 Years) City Administrator Martens recognized Clyde Bechtold for his 25 years of service. Mayor Guenthner presented Clyde Bechtold with a service award. 6. Consent Agenda a. Draft Minutes of February 25, 2016 Council Meeting b. Draft Minutes of March 10, 2016 Council Work Session c. Draft Minutes of March 10, 2016 Council Meeting d. Health Reimbursement Arrangement Amendment e. Resolution 2016 -15 Awarding Asphalt Contract f. Resolution 2016 -16 Awarding Calcium Chloride Contract g. Resolution 2016 -17 Award Seal Coating Contract h. Resolution 2016 -18 Award Gravel Hauling Contract 7 Mayor Guenthner asked that Items b., c. be considered separately as he was not in attendance at the meeting. Mayor Guenthner asked that Item d. be considered separately to seek clarification. LaFave asked that Item h. be considered separately. MOTION: made by LaFave, seconded by Hank to approve the consent agenda consisting of Items a., e., f., and g. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) MOTION: made by Hank, seconded by Keefe to approve Items b. and c. Voting Aye: Hank, Keefe, and LaFave Abstain: Guenthner (Motion carried 3:0) Mayor Guenthner Mayor Guenther asked for additional clarification on Item d. City Clerk /Administrative Services Coordinator Beise reviewed the report, noting that a health plan change left an unfunded liability. Mayor Guenthner asked if the liability was an employer funded liability and City Clerk /Administrative Services Coordinator Beise confirmed that it was. MOTION: made by LaFave, seconded by Hank to approve the Item d. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Councilor LaFave raised a question on receiving just one quote. City Administrator Martens noted that staff reviewed the quote and typically we don't receive many quotes for this type of service. City Administrator Martens additionally noted that the quote was higher for gravel but the other approved quotes and bids were less than budgeted. MOTION: made by LaFave, seconded by Keefe to approve the Item h. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Claims as Presented Mayor Guenthner noted there was a change to the claims at the Council dais which modifies the claims. City Administrator Martens noted there was a deduction lowering the overall total of claims. a. Escrow Claims (Fund #500) MOTION: made by Hank, seconded by LaFave to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Hank to approve all other claims as presented incorporating the changes provided. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Staff Reports / Memos /Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. c. Firing Range Report; report received. d. Burn Permit Report Director of Public Safety Gottschalk presented the report, noting a citizen concern prompted the review, the proposed permit duration change to a one month and a six month permit and the administrative efficiencies with the proposed change. Mayor Guenthner read allowed the final section of the resolution and noted the willingness to review processes when concerns are raised. MOTION: made by Hank, seconded by Keefe to approve Resolution 2016 -19 — Amending Burn Permit Fees. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) e. Resident Service Terminal Director of Public Safety Gottschalk presented the report, noting the terminal would be an interactive platform with the goal is to streamline the administrative processes and reduce the paper storage. Mayor Guenthner noted that he thought this would be a good pilot program for expansion to other area to allow self -serve for residents. Per consensus, Council directed staff to proceed with the resident safety terminal. f. Truck Safety Seminar Report Mayor Guenthner noted the event was a large success with several donations. Director of Public Safety Gottschalk noted that it was great to see community members volunteer and they take pride in the program. MOTION: made by Keefe, seconded by LaFave to approve Resolution 2016 -20 — Commendation of Truck Safety Seminar and Approval of Donated Funds. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) g. Beacon Academy Update City Administrator Martens updated the Council that the City received the official withdrawal of the application and the school decided to move to a currently vacant building. City Administrator Martens noted the staff said the City was great to work with just another opportunity presented itself. City Administrator Martens asked for direction from Council on the previous committed TIF funds. MOTION: made by LaFave, seconded by Hank to amend the agenda to add item 10c. Discussion of TIF Funds. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 9. Planning Business / Landform a. Park Dedication Ordinance Amendment Draft for Council to order Public Hearing (City File 16 -006) City Planner Lindahl presented the report. Council discussed the proposed schedule. Per consensus, Council direct staff to move forward as presented. b. Solar Garden Ordinance Amendment Draft for Council to order Public Hearing (City File 16- 008) City Planner Lindahl presented the report, noting the legislative requirements background and consideration of a larger solar ordinance including multiple types of uses. Council discussed their concerns with moving forward with drafting an ordinance without a work session, their thoughts on the location in Urban Reserve in the MUSA, and concerns with agricultural zoning. Council discussed having a work session or round table to discuss solar. Council provided feedback to the applicant on their options the proposal. Per consensus, staff was directed to review dates for a work session to further discuss solar. 10. Unfinished Business a. Public Works Facility — Independent Review of Conditions City Administrator Martens presented the report, noting that staff received two quotes since the time of the packet and staff is recommending working with NTI for the scope of their proposal and on recommendation from others. MOTION: made by Hank, seconded by Keefe to authorize staff to enter into a contract with NTI for geotechnical services. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) b. Neighborhood Meeting Agenda City Administrator Martens presented the report, outlining the proposed schedule. Council discussed allowing for written comment, considerations for visuals, and the format for the meeting. Councilors suggested a review of the assessment policy, speed concerns, shoulder sizes, costs and financial models. Council asked about the recipients of the notice. City Clerk /Administrative Services Coordinator Beise noted that the notices were sent to the three phases of the project and included indirect benefiting properties. Council provided direction to staff on the format and items to be review at the meeting. c. Discussion of TIF Funds Council discussed the reallocation of the previously committed $175,000 of TIF funds from the Beacon Academy project. MOTION: made by Hank, seconded by LaFave to direct staff to recast the financial model for the Downtown Utility and Street Improvement project to include $175,000 of TIF funds. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) New Business d. 2016 Fee Schedule Amendments City Administrator Martens presented the report, noting the change to the water and sewer fees and the burn permits. MOTION: made by Hank, seconded by Keefe to adopt Ordinance 2016 -316 amending the Fee Schedule. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 11. Closed Meeting a. Consider an Offer for the Purchase of Real Estate — Easement Acquisition for the Downtown Utility and Street Improvement Project Mayor Guenthner stated: "The City Council is going into closed session to consider an offer for the purchase of real estate" "Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter -offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following 4 properties are the subject of the closed meeting: 20045 County Road 10; Unassigned property; PID 26- 119 -23 -11 -0006; south of 20101 County Road 50 9925 County Road 10; 20175 County Road 50" Mayor Guenthner recessed the regular meeting at 8:39 pm. Mayor Guenthner reconvened the regular meeting at 9:44pm. Mayor Guenthner stated: "In the closed session the city council discussed an action was taken." Unscheduled Items No unscheduled were presented. 12.2016 Council Schedule offer for the purchase of real estate; no formal City Administrator Martens reviewed the Council schedule requesting feedback from Council on the April 14"' Council Work Session. Council discussed. Per consensus, Council directed staff to add the Anticipated Water Quality Regulations and Projected Impact discussion to the Council meeting agenda and cancel the work session. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Keefe, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Meeting adjourned at 9:53pm. i . &Oc� i� Jgs ica Beise — City Clerk/Administrative Services Coordinator