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2016-04-14 Council Agenda Packet
CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Corcoran City Council Agenda April 14, 2016 -7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of March 24, 2016 Council Meeting* b. Draft Minutes of March 31, 2016 Council Meeting* c. Renumbering the Resolution – Honoring Outgoing Commissioner Kevin Dale* d. Resolution 2016-23 – Northwest Trails Sponsorship* e. Land Use Agreement for Northwest Trails for Use of City Land* f. Resolution 2016-24 Ratifying the Ordering of Improvements and Preparation of Plans and Specifications* g. Construction Materials Testing Service – Downtown Utility and Street Improvement Project* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Financial Performance Report* b. City Council Liaison Expectations at Commission Meetings* c. Anticipated Water Quality Regulations and Projected Impact* 9. Planning Business 10. Unfinished Business 11. New Business a. Resolution 2016-25 Awarding the Sale of General Obligation Bonds, Series 2016A* b. Charter Commission Application – Russell* c. Public Works Crew Leader – Job Description and Recruitment Process* d. Neighborhood Meeting Recap – Willow Drive Improvement Project* e. 2015 Surplus Allocation* f. Easement Agreements – Downtown Utility and Street Improvement Project* 12. Closed Session a. Consider an Offer for the Purchase of Real Estate – Easement Acquisition for the Downtown Utility and Street Improvement Project 13. Unscheduled Items 14. 2016 Council Schedule* 15. Council Liaison Calendar Planning Commission 4/07/16 5/05/16 6/02/16 7/07/16 8/14/16 Thomas Guenthner LaFave Keefe Hank *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Parks and Trails Commission 4/19/16 5/17/16 6/21/16 7/19/16 8/16/16 Guenthner LaFave Keefe Hank Thomas 16. Adjournment Page I of 1 CITY OF CORCORAN City Council Meeting Minutes March 24, 2016 - 7:00pm The Corcoran City Council met on March 24, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, and Councilor LaFave. Councilor Thomas was excused. Also present were City Administrator Martens, City Engineer Torve, City Planner Lindahl, City Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2.Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval Mayor Guenthner thanked Acting Mayor Thomas for his service at the last Council Meeting. City Administrator Martens noted the addition of Item 8g. Beacon Academy Update. MOTION: made by LaFave, seconded by Hank to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 4.Open Forum No persons were present for open forum. 5.Presentations a. Commissioner Recognition – Kevin Dale Mayor Guenthner read aloud Resolution 2016-21 Honoring Outgoing Commission Kevin Dale. MOTION: made by Hank, seconded by LaFave to approve Resolution 2016-21 Honoring Outgoing Commissioner Kevin Dale. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Mayor Guenthner thanked the Commissioner Dale for his service on the Commission and Corcoran Athletic Association. Parks and Trails Commission Chair Anderson recognized Commissioner Dale for his service to the commission. Mayor Guenthner presented Commissioner Dale with a service award. b. Years of Service Recognition – Jeff Schmid (15 Years) City Administrator Martens conveyed the City recently updated its recognition program. City Administrator Martens recognized Jeff Schmid for his 15 years of service. Mr. Schmid was not able to attend the meeting staff accepted the award on his behalf. c. Years of Service Recognition – Clyde Bechtold (25 Years) City Administrator Martens recognized Clyde Bechtold for his 25 years of service. Mayor Guenthner presented Clyde Bechtold with a service award. 6.Consent Agenda a.Draft Minutes of February 25, 2016 Council Meeting b.Draft Minutes of March 10, 2016 Council Work Session c.Draft Minutes of March 10, 2016 Council Meeting d.Health Reimbursement Arrangement Amendment e.Resolution 2016-15 Awarding Asphalt Contract f.Resolution 2016-16 Awarding Calcium Chloride Contract g.Resolution 2016-17 Award Seal Coating Contract h.Resolution 2016-18 Award Gravel Hauling Contract Mayor Guenthner asked that Items b., c. be considered separately as he was not in attendance at the meeting. Mayor Guenthner asked that Item d. be considered separately to seek clarification. LaFave asked that Item be considered separately. 6a. MOTION: made by LaFave, seconded by Hank to approve the consent agenda consisting of Items a., e., f., and g. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) MOTION: made by Hank, seconded by Keefe to approve Items b. and c. Voting Aye: Hank, Keefe, and LaFave Abstain: Guenthner (Motion carried 3:0) Mayor Guenthner Mayor Guenther asked for additional clarification on Item d. City Clerk/Administrative Services Coordinator Beise reviewed the report, noting that a health plan change left an unfunded liability. Mayor Guenthner asked if the liability was an employer funded liability and City Clerk/Administrative Services Coordinator Beise confirmed that it was. MOTION: made by LaFave, seconded by Hank to approve the Item d. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Councilor LaFave raised a question on receiving just one quote. City Administrator Martens noted that staff reviewed the quote and typically we don’t receive many quotes for this type of service. City Administrator Martens additionally noted that the quote was higher for gravel but the other approved quotes and bids were less than budgeted. MOTION: made by LaFave, seconded by Keefe to approve the Item h. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 7. Claims as Presented Mayor Guenthner noted there was a change to the claims at the Council dais which modifies the claims. City Administrator Martens noted there was a deduction lowering the overall total of claims. a. Escrow Claims (Fund #500) MOTION: made by Hank, seconded by LaFave to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Hank to approve all other claims as presented incorporating the changes provided. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 8. Staff Reports / Memos/Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. c. Firing Range Report; report received. d. Burn Permit Report Director of Public Safety Gottschalk presented the report, noting a citizen concern prompted the review, the proposed permit duration change to a one month and a six month permit and the administrative efficiencies with the proposed change. Mayor Guenthner read allowed the final section of the resolution and noted the willingness to review processes when concerns are raised. MOTION: made by Hank, seconded by Keefe to approve Resolution 2016-19 – Amending Burn Permit Fees. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) e. Resident Service Terminal Director of Public Safety Gottschalk presented the report, noting the terminal would be an interactive platform with the goal is to streamline the administrative processes and reduce the paper storage. Mayor Guenthner noted that he thought this would be a good pilot program for expansion to other area to allow self-serve for residents. Per consensus, Council directed staff to proceed with the resident safety terminal. f. Truck Safety Seminar Report Mayor Guenthner noted the event was a large success with several donations. Director of Public Safety Gottschalk noted that it was great to see community members volunteer and they take pride in the program. MOTION: made by Keefe, seconded by LaFave to approve Resolution 2016-20 – Commendation of Truck Safety Seminar and Approval of Donated Funds. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) g. Beacon Academy Update City Administrator Martens updated the Council that the City received the official withdrawal of the application and the school decided to move to a currently vacant building. City Administrator Martens noted the staff said the City was great to work with just another opportunity presented itself. City Administrator Martens asked for direction from Council on the previous committed TIF funds. MOTION: made by LaFave, seconded by Hank to amend the agenda to add item 10c. Discussion of TIF Funds. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 9. Planning Business / Landform a. Park Dedication Ordinance Amendment Draft for Council to order Public Hearing (City File 16-006) City Planner Lindahl presented the report. Council discussed the proposed schedule. Per consensus, Council direct staff to move forward as presented. b. Solar Garden Ordinance Amendment Draft for Council to order Public Hearing (City File 16- 008) City Planner Lindahl presented the report, noting the legislative requirements background and consideration of a larger solar ordinance including multiple types of uses. Council discussed their concerns with moving forward with drafting an ordinance without a work session, their thoughts on the location in Urban Reserve in the MUSA, and concerns with agricultural zoning. Council discussed having a work session or round table to discuss solar. Council provided feedback to the applicant on their options the proposal. Per consensus, staff was directed to review dates for a work session to further discuss solar. 10. Unfinished Business a. Public Works Facility – Independent Review of Conditions City Administrator Martens presented the report, noting that staff received two quotes since the time of the packet and staff is recommending working with NTI for the scope of their proposal and on recommendation from others. MOTION: made by Hank, seconded by Keefe to authorize staff to enter into a contract with NTI for geotechnical services. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) b. Neighborhood Meeting Agenda City Administrator Martens presented the report, outlining the proposed schedule. Council discussed allowing for written comment, considerations for visuals, and the format for the meeting. Councilors suggested a review of the assessment policy, speed concerns, shoulder sizes, costs and financial models. Council asked about the recipients of the notice. City Clerk/Administrative Services Coordinator Beise noted that the notices were sent to the three phases of the project and included indirect benefiting properties. Council provided direction to staff on the format and items to be review at the meeting. c. Discussion of TIF Funds Council discussed the reallocation of the previously committed $175,000 of TIF funds from the Beacon Academy project. MOTION: made by Hank, seconded by LaFave to direct staff to recast the financial model for the Downtown Utility and Street Improvement project to include $175,000 of TIF funds. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) New Business d. 2016 Fee Schedule Amendments City Administrator Martens presented the report, noting the change to the water and sewer fees and the burn permits. MOTION: made by Hank, seconded by Keefe to adopt Ordinance 2016-316 amending the Fee Schedule. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) 11. Closed Meeting a. Consider an Offer for the Purchase of Real Estate – Easement Acquisition for the Downtown Utility and Street Improvement Project Mayor Guenthner stated: “The City Council is going into closed session to consider an offer for the purchase of real estate” “Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter-offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following 4 properties are the subject of the closed meeting: 20045 County Road 10; Unassigned property; PID 26-119-23-11-0006; south of 20101 County Road 50 9925 County Road 10; 20175 County Road 50” Mayor Guenthner recessed the regular meeting at 8:39 pm. Mayor Guenthner reconvened the regular meeting at 9:44pm. Mayor Guenthner stated: “In the closed session the city council discussed an offer for the purchase of real estate; no formal action was taken.” Unscheduled Items No unscheduled were presented. 12. 2016 Council Schedule City Administrator Martens reviewed the Council schedule requesting feedback from Council on the April 14th Council Work Session. Council discussed. Per consensus, Council directed staff to add the Anticipated Water Quality Regulations and Projected Impact discussion to the Council meeting agenda and cancel the work session. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Keefe, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, and LaFave (Motion carried 4:0) Meeting adjourned at 9:53pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator CITY OF CORCORAN City Council Special Meeting Minutes March 31, 2016 - 6:00pm The Corcoran City Council met on March 31, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Guenthner called the meeting to order at 6:08pm. 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum No persons were present for open forum. 5.Closed Session a.Consider an Offer for the Purchase of Real Estate – Easement Acquisition for the Downtown Utility and Street Improvement Project Mayor Guenthner stated: “The City Council is going into closed session to consider an offer for the purchase of real estate” “Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter-offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following 4 properties are the subject of the closed meeting: 20045 County Road 10; Unassigned property; PID 26-119-23-11-0006; south of 20101 County Road 50 9925 County Road 10; 20175 County Road 50” Mayor Guenthner recessed the regular meeting at 6:09 pm. Mayor Guenthner reconvened the regular meeting at 7:06pm. Mayor Guenthner stated: “In the closed session the city council discussed an offer for the purchase of real estate; as of result the discussion in closed session to adopt a resolution to move and approve a resolution.” MOTION: made by Keefe, seconded by Thomas to approve Resolution 2016-21 Authorizing Condemnation and Notice of Intent to Take Possession of a Portion of the Property Located at 20175 County Road 50 for The Corcoran Downtown Utility and Street Improvement Project Voting Aye: Guenthner, Hank, Keefe LaFave, and Thomas (Motion carried 5:0) 6.Unscheduled Items 7.Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 8.Adjournment MOTION: made by Hank, seconded by LaFave to adjourn. Voting Aye: Guenthner, Hank, Keefe LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 7:07pm. 6b. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6c. Council Meeting: April 14, 2016 Prepared By: Jessica Beise Topic: Renumbering Resolution Honoring Outgoing Commissioner Kevin Dale Action Required: Approval Summary: On March 24, 2016 the City Council, approved Resolution 2016-21 Honoring Outgoing Commissioner Kevin Dale. Due to a numbering error, staff is recommending a formal renumbering of the Resolution Honoring Outgoing Commissioner Kevin Dale as resolution 2016-22. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Approve a motion to formally renumber the Resolution Honoring Outgoing Commissioner Kevin Dale. Recommendation: N/A Council Action: Approve a motion to formally renumber the Resolution Honoring Outgoing Commissioner Kevin Dale. Attachments: 1. Resolution 2016-22 – Resolution Honoring Outgoing Commissioner Kevin Dale. City of Corcoran March 24, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-22 Page 1 of 1 Motion By: Hank Seconded By: LaFave A RESOLUTION HONORING OUTGOING COMMISSIONER KEVIN DALE WHEREAS, Kevin Dale was appointed as a Parks and Trails Commissioner for an initial term from April 14, 2005 to December 31, 2007; and WHEREAS, Kevin Dale was successfully re-appointed for two additional terms from January 1, 2008 to February 29, 2016; and WHEREAS, prior to and during his time as a Commissioner, Kevin Dale has played a major role in the community as a leader of the Corcoran Athletic Association; and WHEREAS, during his tenure on the Parks and Trails Commission, Kevin reviewed various development plans, took part in planning the future park system and City as a whole, secured donations and grant funds, assisted in improvements to several ball fields, reviewed the parks budget and staffing plan, and kept the Commission informed on Corcoran Athletic Association activities; and WHEREAS, Kevin Dale has elected to end his service on the Parks and Trails Commission as his term expired on February 29, 2016; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication, and leadership provided by Kevin Dale. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Kevin Dale for his distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Hank, Pat Hank, Pat Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of March, 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise– City Clerk/Administrative Services Coordinator City of Corcoran April 14, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-23 Page 1 of 1 Motion By: Seconded By: RESOLUTION SPONSORING THE NORTHWEST TRAILS ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2016-2017 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the Northwest Trails Association has asked the City of Corcoran to act as a sponsor to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails Association has indicated it will help and assist the City to acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail; that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT REOLVED BY THE CITY OF CORCORAN: 1.The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance. 2.If said assistance is granted, the City of Corcoran shall contract with the Northwest Trails Association for the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. 3.With the exception of the financial assistance provided by the State contract with the City, the City of Corcoran shall not be liable for any costs incurred by the club. The City shall be responsible only for the allocation of funds to the extent of the actual monies provided through the State contract. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 14th day of April 2016. ________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator 6d. STAFF REPORT Agenda Item 6e. Council Meeting: April 14, 2016 Prepared By: Jessica Beise Topic: Snowmobile Trail Permit – Northwest Trails Action Required: Approval Summary: In 2015 the Northwest Trails Association was audited by the DNR. It was found that a snowmobile trail permit for the current snowmobile trail was not signed by the City for the use of the land along the City’s property. Northwest Trails Association has asked the City sign the snowmobile trail permit. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Approve the snowmobile trail permit. 2. Decline to approve the snowmobile trail permit. Recommendation: N/A Council Action: Approve a motion to approve the snowmobile trail permit. Attachments: 1. Snowmobile Trail Permit STAFF REPORT Agenda Item 6f. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Resolution 2016-24 Ratifying the Ordering of Improvements and Preparation of Plans and Specifications Action Required: Approval Summary: Attached to this report is a resolution that must be adopted by a 4/5th majority vote in advance of issuing debt for the Downtown Utility and Street Improvement Project. The resolution is needed to fix a technicality in the process. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Council Action: Approve Resolution 2016-24 Ratifying the Ordering of Improvements and Preparation of Plans and Specifications for the Downtown Utility and Street Improvement Project. Attachments: 1. Resolution 2016-24 Ratifying the Ordering of Improvements and Preparation of Plans and Specifications for the Downtown Utility and Street Improvement Project. City of Corcoran April 14, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-24 Page 1 of 2 Motion By: Seconded By: RESOLUTION RATIFYING THE ORDERING OF IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE DOWNTOWN UTILITY AND STREET IMPROVEMENT PROJECT Section 1. Recitals 1.01. The City of Corcoran, Minnesota (the “City”) is authorized under Minnesota Statutes, Chapter 429, as amended (the “Act”) to make public improvements to municipal streets and to finance the cost of such improvements through the use of special assessments. 1.02. The City Council (the “Council”) of the City has previously commissioned the City Engineer to conduct a feasibility study for street and utility improvements to Downtown Improvement Project (the “Improvements”). The City received the feasibility study for the Improvements on June 25, 2015. 1.03. The Council held a public hearing on the Improvements on July 23, 2015, and approved the feasibility study, found the Improvements to feasible and necessary, and ordered the preparation of plans and specifications for the Improvements by Resolution No. 2015-42, adopted on the same date. 1.04. On October 22, 2015, the Council held a duly noticed public hearing on the proposed assessment rolls for the Improvements and adopted the assessment rolls by Resolution No. 2015-60. Section 2. Actions Ratified. 2.01. The Council hereby ratifies its finding that the Improvements are necessary, cost-effective and feasible, and clarifies and ratifies its intent to order the Improvements at a total cost not to exceed $3,776,622. 2.02. The Council hereby ratifies the Plans and Specifications prepared by the City Engineer and on file in the office of the City Clerk. 2.03. The Council hereby ratifies its actions in adopting the assessment roll for the Improvements. City of Corcoran April 14, 2016 County of Hennepin State of Minnesota RESOLUTION NO. 2016-24 Page 2 of 2 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Approved this April 14, 2016, by the City Council of the City of Corcoran, Minnesota. ________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6g. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Construction Materials Testing Service – Downtown Utility and Street Improvement Project Action Required: Approval Summary: Attached to this report is a memo and associated quotes for material testing services for the Downtown Utility and Street Improvement Project. Braun Intertec is recommended for approval. Financial/Budget: These services will be paid for as part of the Downtown Utility and Street Improvement Project. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Council Action: Authorize staff to enter into an agreement with Braun Intertec for construction material testing for the Downtown Utility and Street Improvement Project. Attachments: 1. April 7, 2016 Memo 2. Bran Intertec Proposal 3. American Engineering Testing, Inc. Proposal 4. Northern Technologies, Inc. Proposal Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: April 7th, 2016 Subject: Construction Materials Testing Service Proposal 2016 Downtown Corcoran Sewer & Water Improvements Council Action Requested Staff is recommending Council review the proposals for construction materials testing services and award the proposal to Braun Intertec. Quote Results Quotes were received on March 17, 2016 for the 2016 Downtown Corcoran Sewer & Water Improvements project. Three bids were submitted and reviewed. Braun Intertec $19,756.50 American Engineering Testing, Inc. $26,670.00 Northern Technologies, Inc. $29,484.00 For comparison purposes, the proposals were estimated following MnDOT’s Schedule of Materials Control which is a general reference for estimating testing frequencies. The final contract amount will be based on the unit rates provided for actual testing completed in the field and can vary based on unforeseen site conditions and the contractor’s schedule and performance. AA/EOE BraunIntertec Corporation 11001HampshireAvenueS Minneapolis,MN55438 Phone:952.995.2000 Fax:952.995.2020 Web:braunintertec.com March17,2016ProposalQTB035397 KevinMattson,PE WenckAssociates,Inc. 1800PioneerCreekCenter MaplePlain,MN55359 Re:ProposalforConstructionMaterialsTestingServices 2016DowntownCorcoranSewer&WaterImprovements Corcoran,Minnesota DearMr.Mattson: BraunIntertecCorporationrespectfullysubmitsthisproposaltoprovideconstructionmaterialstesting servicesduringsitegrading,utilityinstallationandpavingatthereferencedsite. OurUnderstandingofProject TheprojectislocatedthroughoutdowntownCorcoran.TheprojectincludesimprovementsatCommerce Street,75thAvenueNorthandAugerAvenue.Thisprojectwillincludepavementsubgradepreparation, theinstallationofwatermain,stormsewerandsanitarysewer,generalconcreteplacement,pre-castlift stationconstructionandgeneralbituminouspaving. AvailableProjectInformation Thisproposalisbasedonourreviewofthedocumentsdescribedbelow.Wewillsubmitarevisedscope ofservicesandcostiftheprojectchanges. ProjectplansandspecificationspreparedbyWenckAssociates,Inc.anddatedJanuary13, 2016. Discussionswithyou. Toourknowledge,nogeotechnicalreportwaspreparedforthisproject. ScopeofServices-Baseline Wewillprovidetechniciansorengineerstoperformourobservationandtestingservices.Observation andtestingserviceswillbeperformedonanon-call,as-neededbasisasrequestedandscheduledbyyou oryouronsiteprojectrepresentative.Wehavereviewedtheavailableprojectinformationandpropose to: WenckAssociates,Inc. ProposalQTB035397 March17,2016 Page2 Measurethein-placedrydensity,moisturecontentandrelativecompactionoffillplacedfor pavementand/orutilitysupport,liftstationbackfillandofutilitybackfillforcompliancewith theprojectdocuments–thistaskincludesperforminglaboratoryProctorteststoprovide maximumdrydensitiesfromwhichtherelativecompactionoffillcanbedetermined,aswell astheuseofanucleardensitygaugetomeasurein-placedrydensitiesandmoisture contents. Sampleandtestaggregatebasematerialsforcompliancewiththeprojectdocuments–this taskincludeslaboratorygradationtestingofaggregatebasematerial. PerformMnDOTdynamicconepenetrometer(DCP)testsonaggregatebasematerial. Sampleandtestfreshconcreteassociatedwithdriveways,curb-and-gutter,andfoundation slabforcompliancewiththeprojectdocuments,andcasttestcylindersforlaboratory compressivestrengthtesting.Weassumethatwewillbeabletoappropriatelydisposeof excessconcrete(andassociatedwashwater)onsiteatnoadditionalcosttous. Measureandreportthecompressivestrengthoftheconcretetestcylindersforcompliance withtheprojectdocuments. Sampleandtestbituminouspavementmaterialsforcompliancewiththeprojectdocuments –thistaskincludesRicespecificgravity,Gyratorydensity,asphaltcontentandextracted aggregategradationtestsofthebituminous. Measurethethicknessanddensityofthecompactedbituminouspavementbythecore methodforcompliancewiththeprojectdocuments–thistaskincludesmarkingand observingcontractorcoring. Provideprojectmanagementforthetestingservicesdescribedabove–thistaskincludes schedulingfieldpersonnel,reviewingtestreports,andcommunicatingwithyou,theproject contractor(s),andotherprojectteammembers,asneeded. ValueAdded-PotentialAdditionalServices BraunInterteccanalsoprovideConcreteandBituminousBatchPlantObservationsandTestingaswellas excavationobservationsforliftstationbottom,testrollingofthestreets,andspecialinspectionsofthe controlbuildingfortheliftstation. Wewouldbehappytomeetwithyoutodiscussthisvalueaddedpotentialadditionaltestingand observationsonthe2016DowntownUtilityandStreetImprovementsprojectfurtherandtoclarifythe associatedcostwithperformingtheseservices. WenckAssociates,Inc. ProposalQTB035397 March17,2016 Page3 SchedulingAssumptions Basedonourunderstandingoftheprojectandtheavailableprojectinformation,weassumetheworkfor thisphaseoftheprojectwillproceedaccordingtothefollowingschedules: Compactiontestingwillbeperformedusingthenucleardensitymethodonutilitybackfill, selectgranularborrowandliftstationbackfillmaterial,aminimumoftwotestswillbe conductedeachtripwithtwentyfivetripsassumed. WeassumecompactiontestingonaggregatebasewillbeperformedusingtheDynamicCone Penetration(DCP)method,aminimumoftwotestswillbeconductedeachtripwiththree tripsassumed. Weassumesevensetsofconcretetestswillberequiredtocompletetheproject.Cylinders willbebrokenatanageoftwenty-eightdaysforallgeneralconcreteplacements. BituminousPavingwillbecompletedinfivedaysforthisproject. WeassumeMnDOTMetroInspectionswillperformconcretebatchplantmonitoringforthis projectifneeded. WeassumeMnDOTMetroInspectionswillperformbituminousplantmonitoringforthis projectifneeded. Iftheworkiscompletedatdifferentratesthandescribedabove,thisproposalshouldberevised.Ifthe paceofconstructionisdifferentthandescribedabove,thisproposalshouldberevised. Cost Wewillfurnishtheservicesdescribedhereinforanestimatedfeeof$19,756.50.Ourestimatedcostsare basedonindustryaveragesforconstructionproduction.Dependingonthecontractor’sperformanceour costsmaybesignificantlyreducedorslightlyhigherthanestimated.Forthelimitsofthisproposalwe haveestimatedthetestingrateandcontractor’sproductionbasedoffourexperienceandhaveprovided whatwefeelisafairandrealisticbudgetestimate.Atabulationshowingourestimatedhourlyand/or unitratesassociatedwithourproposedscopeofservicesisalsoattached. Wewouldbehappytomeetwithyoutodiscussourproposedscopeofservicesfurther,clarifythe variousscopecomponents,anddiscusshowthescopemaybeadjustedtomeetyourprojects requirements. WenckAssociates,Inc. ProposalQTB035397 March17,2016 Page4 AdditionalServicesandOvertime Itisdifficulttoestimatealloftheservices,andthequantityofeachservice,thatwillberequiredforany project.Ourservicesarealsodirectlycontrolledbythescheduleandperformanceofothers.Forthese reasons,ouractualhourlyorunitquantitiesandassociatedfeesmayvaryfromthosereportedherein. Ifthenumberofhoursorunitsultimatelyrequiredexceedthoseassumedforpurposesofthisproposal, theywillbeinvoicedatthehourlyorunitratesshownintheattachedtabulation.Ifservicesare ultimatelyrequiredthathavenotbeenidentifiedordescribedherein,theywillbeinvoicedinaccordance withourcurrentScheduleofCharges.Priortoexceedingourestimatedfees,wewillupdateyou regardingtheprogressofourwork.Feesassociatedwithadditionalserviceswillbesummarizedina ChangeOrderandsubmittedtoyouforreviewandauthorization. Thisproposalwasdevelopedwiththeunderstandingthatthescopeofservicesdefinedhereinwillbe requiredandrequestedduringournormalworkhoursof7:00amto4:00pm,MondaythroughFriday. Servicesthatweareaskedtoprovidetomeettheprojectrequirementsoracontractor’sconstruction schedule outside ournormalworkhourswillbeinvoicedusinganovertimeratefactor.Thefactorfor servicesprovidedoutsideournormalworkhoursoronSaturdaywillbe1.25timesthenormalhourly ratefortheserviceprovided.ThefactorforservicesprovidedonSundayorlegalholidayswillbe1.5 timesthenormalhourlyratefortheserviceprovided. GeneralRemarks Wewillbehappytomeetwithyoutodiscussourproposedscopeofservicesfurtherandclarifythe variousscopecomponents. Weappreciatetheopportunitytopresentthisproposaltoyou.Pleasesignandreturnacopyinits entirety. Theproposedfeeisbasedonthescopeofservicesdescribedandtheassumptionsthatourserviceswill beauthorizedwithin30daysandthatotherswillnotdelayusbeyondourproposedschedule. Client:Service Description:Work Site Address: Commerce Street 75th Avenue North Auger Avenue Corcoran, MN Wenck Associates, Inc. Kevin Mattson 1800 Pioneer Creek Center Maple Plain, MN 55359 763-479-4200 Construction Materials Testing Description Quantity Units Unit Price Extension Phase 1 Construction Materials Testing Activity 1.1 Soil Testing $10,462.50 207 Compaction Testing - Nuclear 62.50 Hour 71.00 $4,437.50 Work Activity Detail Qty Units Hrs/Unit Extension Lift Station Backfill 3.00 Trips 2.50 7.50 Utilities, Storm, Sanitary, Water Main 20.00 Trips 2.50 50.00 Select Granular Borrow 2.00 Trips 2.50 5.00 217 Compaction Testing - DCP 9.00 Hour 71.00 $639.00 Work Activity Detail Qty Units Hrs/Unit Extension Aggregate Base 3.00 Trips 3.00 9.00 1530 Asphalt Content (ASTM D 2172/6307), per sample 2.00 Each 137.00 $274.00 209 Sample pick-up 15.00 Hour 71.00 $1,065.00 1318 Standard Proctor Test(ASTM D 698)6.00 Each 160.00 $960.00 1162 Sieve analysis with 200 wash (ASTM C 136 and C 117), per sample 8.00 Each 119.00 $952.00 1308 Nuclear moisture-density meter charge, per hour 63.00 Each 20.00 $1,260.00 1861 CMT Trip Charge 35.00 Each 25.00 $875.00 Activity 1.2 Concrete Testing $1,967.50 261 Concrete Testing 12.50 Hour 71.00 $887.50 Work Activity Detail Qty Units Hrs/Unit Extension Foundation Slab, Lift Station Buiding 1.00 Trips 2.50 2.50 Curb & Gutter 1.00 Trips 2.50 2.50 Driveways 2.00 Trips 2.50 5.00 Valley Gutter 1.00 Trips 2.50 2.50 1364 Compressive strength of concrete cylinders (ASTM C 39), per specimen 21.00 Each 26.00 $546.00 Work Activity Detail Qty Units Hrs/Unit Extension FOundation Slab, Lift Station Buiding 1.00 Set 3.00 3.00 Curb & Gutter 1.00 Set 3.00 3.00 Driveways 4.00 Set 3.00 12.00 Valley Gutter 1.00 Set 3.00 3.00 278 Concrete Cylinder Pick up 4.00 Hour 71.00 $284.00 Work Activity Detail Qty Units Hrs/Unit Extension Cylinder Pickup 4.00 Trips 1.00 4.00 1861 CMT Trip Charge 10.00 Each 25.00 $250.00 260 Concrete Observations Hour 93.00 $.00 Activity 1.3 Pavement Testing $4,899.50 1530 Asphalt Content (ASTM D 2172/6307), per sample 5.00 Each 137.00 $685.00 1532 Extracted aggregate gradation (ASTM D 5444), per sample 5.00 Each 94.00 $470.00 209 Sample pick-up 7.50 Hour 71.00 $532.50 Work Activity Detail Qty Units Hrs/Unit Extension Verification Split Sample With Contractor 5.00 Trips 1.50 7.50 Page 1 of 203/16/2016 08:13 PM Project Proposal QTB035397 2016 Downtown Corcoran Sewer & Water Improvements Proposal Total:$19,756.50 1528 Rice specific gravity (ASTM D 2041), per sample 5.00 Each 72.00 $360.00 1568 Gyratory gravity (AASHTO T312), per sample 5.00 Each 165.00 $825.00 1861 CMT Trip Charge 8.00 Each 25.00 $200.00 221 Bituminous Coring 9.00 Hour 93.00 $837.00 Work Activity Detail Qty Units Hrs/Unit Extension Mark & Observe Contractor Coring & Testing 3.00 Trips 3.00 9.00 1542 Thickness and density of pavement core (ASTM D 2726)22.00 Each 45.00 $990.00 Activity 1.4 Project Management, Engineering Review & Oversight $2,427.00 226 Project Manager 12.00 Hour 135.00 $1,620.00 228 Senior Project Manager 2.00 Hour 155.00 $310.00 238 Project Assistant 7.00 Hour 71.00 $497.00 Phase 1 Total:$19,756.50 Page 2 of 203/16/2016 08:13 PM Project Proposal QTB035397 2016 Downtown Corcoran Sewer & Water Improvements City of Corcoran Municipal Clients Projects Municipal Client Project Contact Phone Number City of Hopkins 2015 Main Street Improvements S.P. 132-030-003 Nate Stanley, PE, City Engineer 952-548-6356 City of Chaska 2015 Downtown Chaska – East Side 2015 Downtown Chaska – West Side Eric Lembke, PE, Stantec Consulting, Inc. 651-775-5156 City of Jordan 2015 Street & Utility Improvements Mike Waltman, PE Bolton & Menk, Inc. 952-890-0509 ***More projects/ clients available upon request*** General Conditions Construction Material Testing and Special Inspections GC-CMT Revised 9/1/2013 Page 1 of 2 Section 1: Our Agreement 1.1 Our agreement (“Agreement”) with you consists of these General Conditions and the accompanying written proposal or authorization. This Agreement is our entire agreement. It supersedes prior agreements. It may be modified only in a writing signed by us, making specific reference to the provision modified. 1.2 The words “you,” “we,” “us,” and “our” include officers, employees, and subcontractors. 1.3 In the event you use a purchase order or other form to authorize our services, any conflicting or additional terms are not part of our Agreement. Directing us to start work prior to execution of this Agreement constitutes your acceptance. If, however, mutually acceptable terms cannot be established, we have the right to withdraw our proposal without liability to you or others, and you will compensate us for services already rendered. Section 2: Our Responsibilities 2.1 We will provide the services specifically described in our Agreement with you. You agree that we are not responsible for services that are not fairly included in our specific undertaking. Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. 2.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. 2.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and, further, that site conditions may change over time. 2.4 Our duties do not include supervising your contractors or commenting on, overseeing, or providing the means and methods of their work, unless we accept such duties in writing. We will not be responsible for the failure of your contractors to perform in accordance with their undertakings, and the providing of our services will not relieve others of their responsibilities to you or to others. 2.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, job, or site health or safety unless we accept that duty in writing. 2.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 2.7 Estimates of our fees or other project costs will be based on information available to us and on our experience and knowledge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 3: Your Responsibilities 3.1 You will provide us with prior geotechnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans, and new information as to site conditions until we have completed our work. 3.2 You will provide access to the site. In the course of our work some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of normal damage in the estimated charges. 3.3 If we notify you that radiographic or gamma ray equipment or other nuclear testing or measuring device will be used, you will be responsible for the cooperation of your employees and your contractors in observing all radiation safety standards. 3.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials at the work site. If we observe or suspect the presence of contaminants not anticipated in our Agreement, we may terminate our work without liability to you or to others, and we will be paid for the services we have provided. 3.5 The time our field personnel spend on the job site depends upon the scheduling of the work we are observing or testing. You agree that any changes in scheduling may result in additional costs and agree to pay for those services at the rates listed in our cost estimate. 3.6 You agree to include us as an indemnified party in your contracts, if any, for work by others on the project, protecting us to the same degree as you are protected. You agree to list us as an Additional Insured under your liability insurance policies and to require subrogation be waived against us and that we will be added as an Additional Insured on all policies of insurance, including any policies required of your contractors or subcontractors, covering any construction or development activities to be performed on the project site. Section 4: Reports and Records 4.1 Unless you request otherwise, we will provide our report(s) in an electronic format. 4.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property but are subject to a license to you for your use in the related project for the purposes disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval. You agree to indemnify and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. At your request, we will provide endorsements of our reports or letters of reliance, but only if the recipients agree to be bound by the terms of our Agreement with you and only if we are paid the administrative fee stated in our then current Schedule of Charges. 4.3 Because electronic documents may be modified intentionally or inadvertently, you agree that we will not be liable for damages resulting from change in an electronic document occurring after we transmit it to you. 4.4 If you do not pay for our services in full as agreed, we may retain work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. 4.5 Electronic data, reports, photographs, samples and other materials provided by you or others may be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. GC-CMT Revised 9/1/2013 Page 2 of 2 Section 5: Compensation 5.1 You will pay for services as agreed upon or according to our then current Schedule of Charges if there is no other written agreement as to price. An estimated cost is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our performance is subject to credit approval and payment of any specified retainer. 5.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices on receipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5% per month, or at the maximum rate allowed by law. 5.3 If you direct us to invoice another, we will do so, but you agree to be responsible for our compensation unless you provide us with that person's written acceptance of all terms of our Agreement and we agree to extend credit to that person and to release you. 5.4 Your obligation to pay for our services under this Agreement is not contingent on your ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of lawsuit in which we are not involved, your successful completion of a project, receipt of payment from another, or any other event. No retainage will be withheld. 5.5 If you do not pay us within 60 days of invoice date, you agree to reimburse our expenses, including but not limited to attorney fees, staff time, and other costs of collection. 5.6 You agree to compensate us in accordance with our fee schedule if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 5.7 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work change, or if changed labor union conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice and we will receive an equitable adjustment of our compensation. If you and we do not reach agreement on such compensation within 30 days of our written application, we may terminate without liability to you or others. 5.8 If you fail to pay us within 60 days following invoice date, we may consider the default a total breach of our Agreement and, at our option, terminate our duties without liability to you or to others. 5.9 In consideration of our providing insurance to cover claims made by you, you hereby waive any right of offset as to fees otherwise due us. Section 6: Disputes, Damage, and Risk Allocation 6.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party’s representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 6.2 Neither of us will be liable for special, incidental, consequential, or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital. 6.3 We will not be liable for damages unless suit is commenced within two years of the date of injury or loss or within two years of the date of substantial completion of our services, whichever is earlier. We will not be liable unless you have notified us of the discovery of the claimed breach of contract, negligent act, or omission within 30 days of the date of discovery and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. You agree not to make a claim against us unless you have provided us at least 30 days prior to the institution of any legal proceeding against us with a written certificate executed by an appropriately licensed professional specifying and certifying each and every act or omission that you contend constitutes a violation of the standard of care governing our professional services. 6.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability for all claims will not exceed the fee paid for our services or $50,000, whichever is greater. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of our Agreement, you provide payment in an amount that will increase our fees by 10%, but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 6.5 You agree to indemnify us from all liability to others in excess of the risk allocation stated above and to insure this obligation. 6.6 The prevailing party in any action relating to this Agreement shall be entitled to recover its costs and expenses, including reasonable attorney fees, staff time, and expert witness fees. 6.7 The law of the state in which our servicing office is located will govern all disputes. Each of us waives trial by jury. No officer or employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not to make a claim against individual employees. Section 7: General Indemnification 7.1 We will indemnify and hold you harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 7.2 To the extent it may be necessary to indemnify either of us under Section 7.1, you and we expressly waive, in favor of the other only, any immunity or exemption from liability that exists under any worker compensation law. Section 8: Miscellaneous Provisions 8.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our sole negligence. 8.2 You and we, for ourselves and our insurers, waive all claims and rights of subrogation for losses arising out of causes of loss covered by our respective insurance policies. 8.3 Neither of us will assign nor transfer any interest, any claim, any cause of action, or any right against the other. Neither of us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 8.4 Our Agreement may be terminated early only in writing. We will receive an equitable adjustment of our compensation in the event of early termination. 8.5 If a provision of this Agreement is invalid or illegal, all other provisions shall remain in full force and effect. March 17, 2016 Kevin Mattson, P.E. Wenck Associates 1800 Pioneer Creek Center Maple Plain, MN 55359 RE: Proposal for Construction Materials Testing Services 2016 Downtown Corcoran Sewer and Water Improvements Corcoran, Minnesota NTI Proposal P6177 Northern Technologies, Inc. (NTI) is pleased to submit this Construction Materials Testing Services proposal for the above referenced project. We have reviewed the provided Request for Proposal sent via email on March 14, 2016 as well as the project plans and specifications provide for download. Our estimate is based upon these documents and previous experience on similar projects for other Municipalities. PROJECT INFORMATION The proposed project consists of installing 9,500 LF and 7,400 LF of sanitary sewer and watermain, respectively as well as reconstruct subsequent streets. . A new lift station will be constructed as part of the project as well. Proposed street sections will consist of new bituminous wear and base courses, and aggregate base layer over a granular borrow subgrade. Proposal for Construction Materials Testing Services 2016 Downtown City of Corcoran Sewer and Water Improvements Corcoran, Minnesota NTI Proposal P6177 SCOPE OF WORK – CONSTRUCTION MATERIALS TESTING & SPECIAL INSPECTIONS The following presents a general description of the proposed testing and special inspections to be performed by our firm. We propose staffing this project from our Ramsey location on a part time to full time basis as project progress dictates, by individuals qualified to perform the required test or inspection. Pavement Construction Perform laboratory Proctor tests to determine the maximum standard Proctor dry densities and optimum moisture contents of new fill materials Perform laboratory mechanical analyses of prospective engineered fill materials Perform nuclear density testing of engineered fill to confirm compaction requirements are met Observe test roll of pavement subgrade prior to aggregate placement and provide geotechnical engineer recommendations as necessary Perform dynamic cone penetrometer testing of aggregate base to confirm compaction requirements are met Perform mechanical analysis of aggregate base materials to document compliance with project specifications Review concrete batch tickets of delivered concrete to confirm conformance with project specifications for specific use Sample and test plastic concrete for plasticity characteristics such as slump, air content, and temperature to document compliance with project specifications Prepare and test concrete cylinder samples from compressive strength testing Obtain samples of bituminous hot mix to perform laboratory testing and document compliance with project specifications Obtain bituminous cores (cored by others) for laboratory thickness and density testing Discrepancies with construction documents will be presented to the construction manager and/or contractor for corrective action. Our activities will be coordinated with the construction manager and/or your designated representative. Daily reports will be left with the site manager and sent to you along with our test results on a weekly basis. Proposal for Construction Materials Testing Services 2016 Downtown City of Corcoran Sewer and Water Improvements Corcoran, Minnesota NTI Proposal P6177 PROJECT TEAM NTI proposes to provide an engineering staff consisting of: Kyler R. Bender, P.E., Construction Services Manager / Principal Engineer, will act as our Senior Project Manager/Client Manager. Kyler is a registered Professional Engineer in the States of Minnesota and Wisconsin. He will periodically review project progress, as well as provide engineering consulting support as required and requested. Kyler can be contacted at KylerB@NTIgeo.com or at (651) 389-4182. Michael F. “Mike” Bailey, P.E., will act as our project manager and will coordinate our efforts with the construction superintendent, supervise our field personnel, assign field staff to the project and supervise and approve all laboratory testing. Mr. Bailey is a registered Professional Engineer in the State of Minnesota. Mike will be your main point of contact. He can be contacted at MikeB@NTIgeo.com or at (651) 389-4193. Robb Lux, will be NTI’s Engineering Assistant/Laboratory Manager assigned to this project. Mr. Lux has over 10 years experience providing structural special inspections, excavation observations and laboratory material testing. His extensive background in the construction material testing industry and his attention to detail makes him an asset to our proposed team. Robb will be responsible for overseeing laboratory testing, scheduling and see that the necessary testing proceed in a timely, accurate and professional manner. Robb can be contacted at RobbL@NTIgeo.com or at (763) 238-0801. NTI’s on-site technicians assigned to this project will have the applicable certifications pertaining to the required testing. We intend to have the same technicians perform the testing on the project to maintain continuity with the contractor. Our technicians’ experiences on similar projects make them well versed for this project. RECENT RELEVANT EXPERIENCE City of Woodbury: Summerlin Development Street and Utilities Project: The project consisted of a new 200 acre single family development. NTI provided the street and utilities construction materials testing services under a contract with the City as well as materials testing for the mass grading contracted by the Developer. Contact: Teresa Keller – Engineering Project Coordinator Phone: (651) 714-3593 Email: TKeller@ci.woodbury.mn.us Proposal for Construction Materials Testing Services 2016 Downtown City of Corcoran Sewer and Water Improvements Corcoran, Minnesota NTI Proposal P6177 City of Burnsville: 2015 Street Reconstruction 15-101A Project: The project consisted of reconstructing existing streets in the Leisure Estates neighborhood in Burnsville, Minnesota. Total lineal footag e will be 14,385 lineal feet of road and utility reconstruction and replacement. Contact: Brian D. Connolly, P.E. – Assistant City Engineer Phone: (952) 895-4457 Email: Brian.Connolly@ci.burnsville.mn.us City of Brooklyn Center: 2015 Freeway Park Area Street and Utility Improvements Project: The project consisted of reconstructing streets and replacing utilities within the Freeway Park neighborhood. A total of approximately 35,000 lineal feet of utility installation and street reconstruction was performed. Contact: Mike Albers, P.E. – Project Engineer Phone: (763) 569-3326 Email: MAlbers@ci.brooklyn-center.mn.us ANTICIPATED SCHEDULE AND FEES We propose performing the above referenced construction services during the 2016 construction season for the unit rates outlined in the attached estimate of services. Based on our experience with similar projects we estimate our fees will be approximately $29,500. Our final fee, which may be higher or lower, is dependent upon contractor scheduling, weather, actual requested services and any unforeseen circumstances beyond our control. We will advise you as early in the process as possible if we anticipate our fee will exceed this estimate. An invoice for our services will be submitted to you monthly and is due within 30 days of receipt. The attached GENERAL CONDITIONS are an integral part of this proposal for services. This proposal is valid through April 30, 2016. Proposal for Construction Materials Testing Services 2016 Downtown City of Corcoran Sewer and Water Improvements Corcoran, Minnesota NTI Proposal P6177 ACCEPTANCE We understand we will be executing the City’s service agreement and agree to the terms outlined. We look forward to working with you and being part of your team. If you have any questions, feel free to contact Kyler at KylerB@NTIgeo.com or (651) 389-4182. NORTHERN TECHNOLOGIES, INC. Curtis Johnson, P.E. Project Manager / Project Engineer Kyler Bender, P.E. Construction Services Manager / Principal Engineer Attachments: Estimate of Services WENCK ASSOCIATES By:___________________________________ Printed Name:__________________________ Title:_________________________________ Date:_________________________________ Testing Services for Lift Station Testing Services Engineer $115.00 per hour Engineering Technician - 4 Trips 10 $56.00 per hour $560.00 Density Test of Soil 12 $16.00 per test $192.00 Standard Proctor (ASTM D-698)1 $110.00 per test $110.00 Sieve Analysis: 1-1/2" to #200 & wash (ASTM C-136, C-117)1 $100.00 per test $100.00 Vehicle Mileage - 4 trips total 200 $0.75 per mile $150.00 Section Total $1,112.00 Testing Services for Utility Construction Testing Services Engineer $115.00 per hour Engineering Technician - 40 Trips 100 $52.50 per hour $5,250.00 Density Test of Soil 150 $16.00 per test $2,400.00 Standard Proctor (ASTM D-698)6 $110.00 per test $660.00 Cohesive Soil Preparation 2 $65.00 per test $130.00 Mechanical Analysis through No. 200 /sieve - ASTM C 136 & D1140 (Granular Soil)3 $105.00 per test $315.00 Mechanical Analysis through No. 200 /sieve - ASTM C 136 & D1140 (Cohesive Soil)3 $140.00 per test $420.00 Vehicle Mileage - 40 Total Trips 2000 $0.75 per mile $1,500.00 Section Total $10,675.00 Excavation Observation and Testing Services for Pavement Construction Excavation/Roll Test Observations Engineer $115.00 per hour Engineering Assistant / EIT - 2 Trips 6 $75.00 per hour $450.00 Subgrade/Aggregate Base Testing Engineer $115.00 per hour Engineering Technician - 12 Trips 36 $56.00 per hour $2,016.00 Dynamic Cone Penetrometer (ASTM D2166)48 $15.00 per test $720.00 Moisture Content Determination of Soils (ASTM D2216)48 $25.00 per test $1,200.00 Density Test of Soil $16.00 per test Standard Proctor (ASTM D-698)$110.00 per test Mechanical Analysis through No. 200 Sieve (Granular Soil)12 $105.00 per test $1,260.00 MnDOT Topsoil Borrow (Mechanical Analysis, Organic Content, Ntrients, pH)$260.00 per test Bituminous Pavement Testing - Assumes 8 Days of Paving Engineer $115.00 per hour Engineering Technician - 8 Days 20 $56.00 per hour $1,120.00 MnDOT Gyratory Mix Properites (Gyratory Density, Rice’s Specific Gravity, Bituminous Extraction and Aggregate Gradation, Fine Aggregate Angularity, and Percent Crushed)8 $550.00 per sample $4,400.00 Extraction of Asphalt Cement & Aggregate Gradation (ASTM D-2172, C-137, C-117)$215.00 per test Density by Gyratory Compaction (ASTM D6925-09)$210.00 per test Rice Maximum Theoretical Specific Gravity (ASTM D 2041)$110.00 per test Core Sample Bulk Density (ASTM D 2726)16 $40.00 per core $640.00 Concrete Pavement Testing MnDOT Certified Technician (Plastic Concrete Testing) - 10 Trips 30 $60.00 per hour $1,800.00 Cylinder Compressive Strength (ASTM C-39) - 4 cylinders per set / 100 cy or fraction thereof 40 $17.50 per cylinder $700.00 Sample Pickup - Soils and Concrete Compressive Strength Cylinders Engineering Technician - 6 Trips 8 $56.00 per hour $448.00 Vehicle Mileage - 27 Trips 1900 $0.75 per mile $1,425.00 Section Total $16,179.00 Table 1 - Estimate of Services 2016 Downtown Corcoran Sewer and Water Improvements Corcoran, Minnesota Estimated FeeUnit CostEstimated Units Table 1 - Estimate of Services 2016 Downtown Corcoran Sewer and Water Improvements Corcoran, Minnesota Estimated FeeUnit CostEstimated Units Services for Construction Meetings, Engineering Consulting, and Project Management Engineering Assistant 10 $75.00 per hour $750.00 Engineer/Project Manager 12 $115.00 per hour $1,380.00 Principal Engineer $175.00 per hour Senior Engineer $135.00 per hour Clerical Support Staff 10 $50.00 per hour $500.00 Section Total $2,630.00 Summary of Services Testing Services for Lift Station $1,112.00 Testing Services for Utility Construction $10,675.00 Excavation Observation and Testing Services for Pavement Construction $16,179.00 Services for Construction Meetings, Engineering Consulting, and Project Management $2,630.00 ESTIMATED PROJECT FEES $29,484.00 Corcoran Sewer and Water Project - Estimate of Services Confidential 3/17/2016 CITY OF CORCORAN 2016 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2016 UNAUDITED 8a. 1 of 5 2016 Variance Account Description 2015 Actual 2016 Budget 2016 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31100 General Property Taxes 2,852,755.61 3,074,300.00 0.00 3,074,300.00 100.00%3,074,300.00 0.00 R 100-41900-31810 Cable Franchise Fee 0.00 40,000.00 0.00 40,000.00 100.00%40,000.00 0.00 R 100-41900-32110 Liquor License Fee 18,500.00 18,250.00 40.00 18,210.00 99.78%18,250.00 0.00 R 100-41900-33402 Homestead Credit 19,604.65 0.00 0.00 0.00 0.00%0.00 0.00 R 100-41900-33420 Ag Preserve Credit 25,553.65 5,000.00 0.00 5,000.00 100.00%5,000.00 0.00 R 100-41900-33421 PERA State Aid 1,845.00 1,845.00 0.00 1,845.00 100.00%1,845.00 0.00 R 100-41900-33422 Other State Grants and Aids 10,908.00 0.00 0.00 0.00 0.00%0.00 0.00 R 100-41900-34000 Charges for Services 10.00 0.00 0.00 0.00 0.00%0.00 0.00 R 100-41900-34103 Zoning/Land Use Appl Fee 15,870.00 12,000.00 9,660.00 2,340.00 19.50%12,000.00 0.00 R 100-41900-34105 Copies/Maps 57.25 150.00 1.75 148.25 98.83%150.00 0.00 R 100-41900-34107 Special Assessment Search 0.00 50.00 0.00 50.00 100.00%50.00 0.00 R 100-41900-34108 TIF Administration 0.00 8,000.00 0.00 8,000.00 100.00%8,000.00 0.00 R 100-41900-34405 Clean Up Day Income 1,803.00 675.00 0.00 675.00 100.00%675.00 0.00 R 100-41900-36200 Miscellaneous Revenues 13,754.75 2,500.00 707.80 1,792.20 71.69%2,500.00 0.00 R 100-41900-36210 Interest Earnings 1,030.14 2,000.00 0.00 2,000.00 100.00%2,000.00 0.00 R 100-41900-36220 Other Rents and Royalties 9,840.00 9,840.00 0.00 9,840.00 100.00%9,840.00 0.00 R 100-41900-36230 Donations 768.29 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 R 100-41900-36233 Refunds/Reimbursements 0.00 0.00%0.00 0.00 2,972,300.34$ 3,175,610.00$ 10,409.55$ 3,175,610.00$ -$ City Hall Operations R 100-41941-34101 Facility Rental 7,835.00 6,000.00 642.50 5,357.50 89.29%6,000.00 0.00 R 100-41941-36200 Miscellaneous Revenues 152.32 1,000.00 -4.00 1,004.00 100.40%1,000.00 0.00 7,987.32$ 7,000.00$ 638.50$ 7,000.00$ -$ Police R 100-42100-33423 Police Aid 55,164.61 45,000.00 0.00 45,000.00 100.00%45,000.00 0.00 R 100-42100-33424 Police POST Board Train Reimb 3,664.98 3,700.00 0.00 3,700.00 100.00%3,700.00 0.00 R 100-42100-33620 Other County Grants/Aid 9,047.31 10,000.00 0.00 10,000.00 100.00%10,000.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34200 Police Permits 3,152.50 2,000.00 260.00 1,740.00 87.00%2,000.00 0.00 R 100-42100-34201 Police Serviced Charges 7,585.00 7,500.00 0.00 7,500.00 100.00%7,500.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34202 Police Reports/Fees 783.00 1,000.00 93.00 907.00 90.70%1,000.00 0.00 R 100-42100-35101 Fines 39,509.94 45,000.00 12,862.10 32,137.90 71.42%45,000.00 0.00 R 100-42100-36233 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00%0.00 0.00 118,907.34$ 114,200.00$ 13,215.10$ 114,200.00$ -$ Building Inspection R 100-42400-32210 Bldg/Plan Review Fees 301,660.97$ 190,000.00$ 57,739.64$ 132,260.36$ 69.61%190,000.00$ -$ Public Works R 100-43100-33418 Muni State Aid St Maintenance 122,524.20 120,000.00 66,737.00 53,263.00 44.39%120,000.00 0.00 R 100-43100-34300 Public Works Permits/Fees 2,840.00 3,000.00 275.00 2,725.00 90.83%3,000.00 0.00 R 100-43100-34301 Dust Control 52,591.44 57,500.00 0.00 57,500.00 100.00%57,500.00 0.00 R 100-43100-36100 Special Assessments 0.00 0.00 0.00 0.00 0.00%0.00 0.00 R 100-43100-36200 Miscellaneous Revenues 10,491.74 0.00 0.00 0.00 0.00%0.00 0.00 188,447.38$ #180,500.00$ 67,012.00$ 180,500.00$ -$ Ice & Snow Removal R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev 21,742.72$ 8,000.00$ -$ 8,000.00$ 100.00%8,000.00$ -$ Recycling R 100-43232-33610 County Recycling Grant 8,419.50 14,500.00 0.00 14,500.00 100.00%14,500.00 0.00 R 100-43232-34400 Recycling 57,841.57 -12.50 12.50 #DIV/0!0.00 0.00 66,261.07$ 14,500.00$ (12.50)$ 14,500.00$ -$ Parks R 100-45200-33422 Other State Grants and Aids 38,315.85 37,302.00 25,085.20 12,216.80 32.75%37,302.00 0.00 NW Trails Grant R 100-45200-34101 Facility Rental 5,088.14 6,000.00 101.00 5,899.00 98.32%6,000.00 0.00 R 100-45200-36200 Miscellaneous Revenues 1,107.71 0.00 0.00 0.00 0.00%0.00 0.00 R 100-45200-36230 Donations 5,829.36 0.00 1,700.00 -1,700.00 0.00%0.00 0.00 R 100-45200-36233 Refunds/Reimbursements 0.00 0.00%0.00 0.00 50,341.06$ 43,302.00$ 26,886.20$ 43,302.00$ -$ Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund -$ 61,901.00$ -$ -$ 0.00%61,901.00$ 0.00 Total Revenue 3,727,648$ 3,795,013$ 175,888$ 3,795,013$ -$ CITY OF CORCORAN 2016 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2016 UNAUDITED 8a. 2 of 5 Account Description 2015 Actual 2016 Budget 2016 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS EXPENSE City Council E 100-41100-100 Wages and Salaries (GENERAL)6,600.00 6,600.00 0.00 6,600.00 100.00%6,600.00 0.00 E 100-41100-122 FICA 409.20 409.00 0.00 409.00 100.00%409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 0.00 96.00 100.00%96.00 0.00 E 100-41100-208 Training and Instruction 315.00 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 E 100-41100-364 Worker's Comp Insurance 66.00 75.00 88.00 -13.00 -17.33%88.00 13.00 7,485.90$ 8,180.00$ 88.00$ 8,193.00$ 13.00$ Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses 5,751.82 6,000.00 1,994.91 4,005.09 66.75%6,000.00 0.00 E 100-41130-354 Web Site 750.00 1,500.00 0.00 1,500.00 100.00%1,500.00 0.00 6,501.82$ 7,500.00$ 1,994.91$ 7,500.00$ -$ City Administrator E 100-41300-100 Wages and Salaries (GENERAL)93,414.17 99,757.00 19,561.06 80,195.94 80.39%99,757.00 0.00 E 100-41300-121 PERA 7,018.81 7,482.00 1,467.07 6,014.93 80.39%7,482.00 0.00 E 100-41300-122 FICA 5,762.37 6,185.00 1,212.37 4,972.63 80.40%6,185.00 0.00 E 100-41300-126 Medicare 1,348.75 1,446.00 283.51 1,162.49 80.39%1,446.00 0.00 E 100-41300-131 Employer Paid Health 16,562.03 17,643.00 4,641.89 13,001.11 73.69%17,643.00 0.00 E 100-41300-208 Training and Instruction 3,872.52 4,000.00 670.00 3,330.00 83.25%4,000.00 0.00 E 100-41300-210 Operating Supplies (GENERAL)574.75 700.00 66.74 633.26 90.47%700.00 0.00 E 100-41300-364 Worker's Comp Insurance 506.00 600.00 527.00 73.00 12.17%527.00 -73.00 E 100-41300-433 Dues and Memberships 1,752.20 1,000.00 45.00 955.00 95.50%1,000.00 0.00 130,811.60$ 138,813.00$ 28,474.64$ 138,740.00$ (73.00)$ Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)133,639.13 168,640.00 32,033.17 136,606.83 81.00%168,640.00 0.00 E 100-41400-110 Overtime 0.00 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 E 100-41400-121 PERA 9,284.68 12,723.00 2,402.49 10,320.51 81.12%12,723.00 0.00 E 100-41400-122 FICA 7,600.66 10,518.00 2,109.75 8,408.25 79.94%10,518.00 0.00 E 100-41400-126 Medicare 1,778.54 2,460.00 493.42 1,966.58 79.94%2,460.00 0.00 E 100-41400-131 Employer Paid Health 35,788.94 52,928.00 10,881.61 42,046.39 79.44%52,928.00 0.00 E 100-41400-140 Unemployment Comp (GENERAL)11,039.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41400-208 Training and Instruction 125.00 4,000.00 25.00 3,975.00 99.38%4,000.00 0.00 E 100-41400-210 Operating Supplies (GENERAL)150.53 750.00 47.36 702.64 93.69%750.00 0.00 E 100-41400-300 Professional Srvs (GENERAL)27.45 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41400-364 Worker's Comp Insurance 1,012.00 1,400.00 2,106.00 -706.00 -50.43%2,106.00 706.00 E 100-41400-433 Dues and Memberships 340.00 500.00 35.00 465.00 93.00%500.00 0.00 200,785.93$ 254,919.00$ 50,133.80$ 255,625.00$ 706.00$ Elections E 100-41410-210 Operating Supplies (GENERAL)153.56$ 7,000.00$ 1,228.80$ 5,771.20$ 82.45%7,000.00$ -$ Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)23,961.50$ 26,000.00$ 4,715.00$ 21,285.00$ 81.87%26,000.00$ -$ Assessor E 100-41550-210 Operating Supplies (GENERAL)1,112.28 1,000.00 19.60 980.40 98.04%1,000.00 0.00 E 100-41550-300 Professional Srvs (GENERAL)56,098.68 59,000.00 9,359.82 49,640.18 84.14%59,000.00 0.00 57,210.96$ 60,000.00$ 9,379.42$ 60,000.00$ -$ Attorney E 100-41600-300 Professional Srvs (GENERAL) 18,541.05$ 31,000.00$ 6,404.54$ 24,595.46$ 79.34%31,000.00$ -$ Other General Government E 100-41900-210 Operating Supplies (GENERAL)3,031.92 4,600.00 3,207.41 1,392.59 30.27%4,600.00 0.00 E 100-41900-300 Professional Srvs (GENERAL)7,269.50 5,000.00 1,065.13 3,934.87 78.70%5,000.00 0.00 E 100-41900-360 Insurance (GENERAL)67,770.00 68,000.00 0.00 68,000.00 100.00%68,000.00 0.00 E 100-41900-433 Dues and Memberships 25,976.30 27,000.00 9,718.73 17,281.27 64.00%27,000.00 0.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free E 100-41900-700 Transfers 25,000.00 60,000.00 0.00 60,000.00 100.00%60,000.00 0.00 E 100-41900-810 Refunds/Reimbursements 0.00 0.00%0.00 0.00 129,047.72$ 164,600.00$ 13,991.27$ 164,600.00$ -$ Planning & Zoning E 100-41910-210 Operating Supplies (GENERAL)612.11 1,000.00 - 1,000.00 100.00%1,000.00 0.00 E 100-41910-300 Professional Srvs (GENERAL)60,586.92 65,200.00 3,665.98 61,534.02 94.38%65,200.00 0.00 61,199.03$ 66,200.00$ 3,665.98$ 66,200.00$ -$ CITY OF CORCORAN 2016 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2016 UNAUDITED 8a. 3 of 5 Account Description 2015 Actual 2016 Budget 2016 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)53,394.60 59,550.00 11,614.92 47,935.08 80.50%59,550.00 0.00 E 100-41920-110 Overtime 191.78 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 E 100-41920-121 PERA 4,018.97 4,541.00 871.12 3,669.88 80.82%4,541.00 0.00 E 100-41920-122 FICA 3,668.60 3,754.00 792.37 2,961.63 78.89%3,754.00 0.00 E 100-41920-126 Medicare 857.98 878.00 185.29 692.71 78.90%878.00 0.00 E 100-41920-131 Employer Paid Health 7,484.06 17,643.00 2,186.15 15,456.85 87.61%17,643.00 0.00 E 100-41920-208 Training and Instruction 565.00 750.00 0.00 750.00 100.00%750.00 0.00 E 100-41920-210 Operating Supplies (GENERAL)984.20 1,000.00 100.49 899.51 89.95%1,000.00 0.00 E 100-41920-364 Worker's Comp Insurance 506.00 417.00 527.00 -110.00 -26.38%527.00 110.00 E 100-41920-417 Uniforms 250.00 250.00 0.00 250.00 100.00%250.00 0.00 E 100-41920-433 Dues and Memberships 0.00 100.00 80.00 20.00 20.00%100.00 0.00 71,921.19$ 89,883.00$ 16,357.34$ 89,993.00$ 110.00$ City Hall Operations E 100-41941-200 Office Supplies (GENERAL)3,070.13 6,000.00 792.87 5,207.13 86.79%6,000.00 0.00 E 100-41941-201 Postage/Shipping 2,246.03 3,000.00 128.85 2,871.15 95.71%3,000.00 0.00 E 100-41941-207 Computer Supplies 2,763.65 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41941-210 Operating Supplies (GENERAL)12,245.27 17,000.00 2,750.76 14,249.24 83.82%17,000.00 0.00 E 100-41941-300 Professional Srvs (GENERAL)12,082.71 9,000.00 2,225.85 6,774.15 75.27%9,000.00 0.00 E 100-41941-321 Telephone 2,050.69 2,500.00 409.96 2,090.04 83.60%2,500.00 0.00 E 100-41941-352 General Notices and Pub Info 0.00 0.00 0.00 0.00 #DIV/0!0.00 0.00 E 100-41941-364 Worker's Comp Insurance 0.00 25.00 0.00 25.00 100.00%25.00 0.00 E 100-41941-380 Utility & Services (GENERAL)12,139.67 15,500.00 2,513.06 12,986.94 83.79%15,500.00 0.00 E 100-41941-400 Repairs & Maint Cont (GENERAL)11,820.53 12,000.00 2,068.43 9,931.57 82.76%12,000.00 0.00 E 100-41941-430 Misc. Banking Charge 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41941-520 Buildings and Structures 4,290.00 5,000.00 442.21 4,557.79 91.16%5,000.00 0.00 E 100-41941-530 Improvements Other Than Bldg 0.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41941-810 Refunds/Reimbursements -1,149.76 0.00 0.00 0.00 0.00%0.00 0.00 61,558.92$ 70,025.00$ 11,331.99$ 70,025.00$ -$ IT (Info Technology) E 100-41951-207 Computer Supplies 22,833.26 25,550.00 15,686.75 9,863.25 38.60%25,550.00 0.00 E 100-41951-210 Operating Supplies 2,553.56 1,500.00 105.00 1,395.00 93.00%1,500.00 0.00 E 100-41951-300 Professional Srvs 23,459.36 21,500.00 5,493.75 16,006.25 74.45%21,500.00 0.00 E 100-41951-530 Improvements Other Than Bldg 5,935.80 6,500.00 1,754.03 4,745.97 73.01%6,500.00 0.00 54,781.98$ 55,050.00$ 23,039.53$ 55,050.00$ -$ Police E 100-42100-100 Wages and Salaries (GENERAL)480,621.41 552,886.00 81,994.50 470,891.50 85.17%537,886.00 -15,000.00 E 100-42100-110 Overtime 15,341.08 10,450.00 2,388.94 8,061.06 77.14%10,450.00 0.00 E 100-42100-111 Overtime Events/Grants 3,792.60 12,000.00 0.00 12,000.00 100.00%12,000.00 0.00 Pass thru revenue 100-42100-33620, 100-42100-34201 E 100-42100-121 PERA 72,754.59 89,568.00 13,138.80 76,429.20 85.33%87,568.00 -2,000.00 E 100-42100-126 Medicare 6,672.64 8,168.00 1,308.67 6,859.33 83.98%8,018.00 -150.00 E 100-42100-131 Employer Paid Health 114,084.87 123,498.00 34,079.41 89,418.59 72.40%123,498.00 0.00 E 100-42100-200 Office Supplies (GENERAL)5,966.57 5,000.00 1,313.85 3,686.15 73.72%5,000.00 0.00 E 100-42100-201 Postage/Shipping 426.72 250.00 0.00 250.00 100.00%250.00 0.00 E 100-42100-208 Training and Instruction 11,313.63 16,800.00 7,614.47 9,185.53 54.68%16,800.00 0.00 E 100-42100-209 Police Reserves 3,134.44 3,500.00 1,127.00 2,373.00 67.80%3,500.00 0.00 E 100-42100-210 Operating Supplies (GENERAL)11,510.10 9,000.00 4,916.74 4,083.26 45.37%9,000.00 0.00 E 100-42100-212 Motor Fuels 23,306.61 32,000.00 1,580.55 30,419.45 95.06%32,000.00 0.00 E 100-42100-218 Investigations 0.00 350.00 0.00 350.00 100.00%350.00 0.00 E 100-42100-220 Repair/Maint Supply (GENERAL)6,441.72 8,000.00 110.00 7,890.00 98.63%8,000.00 0.00 E 100-42100-223 Building Repair Supplies 3,701.43 3,500.00 585.97 2,914.03 83.26%3,500.00 0.00 E 100-42100-300 Professional Srvs (GENERAL)1,753.10 1,500.00 0.00 1,500.00 100.00%1,500.00 0.00 E 100-42100-301 Prisoner 1,625.81 8,000.00 2,355.31 5,644.69 70.56%8,000.00 0.00 E 100-42100-304 Legal Fees 25,840.19 27,500.00 2,826.82 24,673.18 89.72%27,500.00 0.00 E 100-42100-321 Telephone 6,782.51 7,200.00 1,073.53 6,126.47 85.09%7,200.00 0.00 E 100-42100-323 Radio Units 15,961.55 16,900.00 2,277.48 14,622.52 86.52%16,900.00 0.00 E 100-42100-364 Worker's Comp Insurance 24,916.00 25,000.00 30,290.00 -5,290.00 -21.16%30,290.00 5,290.00 E 100-42100-380 Utility & Services (GENERAL)3,529.00 4,000.00 33.47 3,966.53 99.16%4,000.00 0.00 E 100-42100-417 Uniforms 9,998.82 11,000.00 -39.97 11,039.97 100.36%11,000.00 0.00 E 100-42100-433 Dues and Memberships 1,705.00 1,500.00 945.00 555.00 37.00%1,500.00 0.00 E 100-42100-810 Refunds/Reimbursements -15,468.56 0.00 512.02 -512.02 0.00%512.00 512.00 835,711.83$ 977,570.00$ 190,432.56$ 966,222.00$ (11,348.00)$ Part Time Officers CITY OF CORCORAN 2016 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2016 UNAUDITED 8a. 4 of 5 Account Description 2015 Actual 2016 Budget 2016 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-42101-100 Wages and Salaries (GENERAL)123,036.10 61,000.00 20,366.00 40,634.00 66.61%73,000.00 12,000.00 E 100-42101-111 Overtime Events/Grants 13,612.50 5,000.00 1,210.00 3,790.00 75.80%5,000.00 0.00 Contractural events/Safe and Sober events. Budgeted 100-42100-111 E 100-42101-121 PERA 5,182.95 1,100.00 1,561.94 -461.94 -41.99%2,600.00 1,500.00 E 100-42101-122 FICA 6,744.36 3,000.00 739.95 2,260.05 75.34%3,300.00 300.00 E 100-42101-126 Medicare 2,041.24 890.00 312.90 577.10 64.84%1,140.00 250.00 E 100-42101-140 Unemployment Comp (GENERAL)3,101.84 0.00 0.00 -3,101.84 0.00%0.00 0.00 153,718.99$ 70,990.00$ 24,190.79$ 85,040.00$ 14,050.00$ Police Admin E 100-42102-100 Wages and Salaries (GENERAL)47,661.92 50,237.00 10,057.62 40,179.38 79.98%50,237.00 0.00 E 100-42102-110 Overtime 333.89 500.00 0.00 500.00 100.00%500.00 0.00 E 100-42102-121 PERA 3,599.68 3,805.00 735.57 3,069.43 80.67%3,805.00 0.00 E 100-42102-122 FICA 3,203.60 3,146.00 675.16 2,470.84 78.54%3,146.00 0.00 E 100-42102-126 Medicare 749.21 736.00 157.88 578.12 78.55%736.00 0.00 E 100-42102-131 Employer Paid Health 6,509.18 17,643.00 4,201.71 13,441.29 76.18%17,643.00 0.00 62,057.48$ 76,067.00$ 15,827.94$ 76,067.00$ -$ Fire E 100-42200-300 Professional Srvs (GENERAL)274,693.50$ 281,000.00$ 70,111.11$ 210,888.89$ 75.05%281,000.00$ 0.00 Building Inspection E 100-42400-300 Professional Srvs (GENERAL)51,001.13 74,000.00 138.25 73,861.75 99.81%74,000.00 0.00 E 100-42400-437 Surcharges 9,681.75 11,000.00 0.00 11,000.00 100.00%11,000.00 0.00 60,682.88$ 85,000.00$ 138.25$ 85,000.00$ -$ Public Works E 100-43100-100 Wages and Salaries (GENERAL)269,635.51 305,571.00 60,321.42 245,249.58 80.26%305,571.00 0.00 E 100-43100-110 Overtime 16,317.79 20,000.00 3,966.47 16,033.53 80.17%20,000.00 0.00 E 100-43100-121 PERA 21,323.76 24,418.00 4,821.59 19,596.41 80.25%24,418.00 0.00 E 100-43100-122 FICA 16,056.93 20,185.00 3,606.12 16,578.88 82.13%20,185.00 0.00 E 100-43100-126 Medicare 3,752.45 4,721.00 843.38 3,877.62 82.14%4,721.00 0.00 E 100-43100-131 Employer Paid Health 69,313.39 88,213.00 23,463.11 64,749.89 73.40%88,213.00 0.00 E 100-43100-208 Training and Instruction 2,245.25 4,000.00 2,000.00 2,000.00 50.00%4,000.00 0.00 E 100-43100-210 Operating Supplies (GENERAL)25,458.66 25,000.00 3,502.48 21,497.52 85.99%25,000.00 0.00 E 100-43100-212 Motor Fuels 32,859.86 38,000.00 2,380.65 35,619.35 93.74%38,000.00 0.00 E 100-43100-220 Repair/Maint Supply (GENERAL)20,503.02 25,000.00 2,720.33 22,279.67 89.12%25,000.00 0.00 E 100-43100-222 Seal Coating 55,659.75 60,000.00 0.00 60,000.00 100.00%60,000.00 0.00 E 100-43100-223 Building Repair Supplies 6,622.45 6,500.00 665.00 5,835.00 89.77%6,500.00 0.00 E 100-43100-225 Landscape/Ditch Materials 9,749.99 10,000.00 352.74 9,647.26 96.47%10,000.00 0.00 E 100-43100-226 Sign Repair Materials 6,068.54 6,000.00 249.50 5,750.50 95.84%6,000.00 0.00 E 100-43100-227 Crack Filling 8,880.00 10,000.00 0.00 10,000.00 100.00%10,000.00 0.00 E 100-43100-228 Dust Control 107,768.21 115,000.00 0.00 115,000.00 100.00%115,000.00 0.00 E 100-43100-229 Culverts 9,982.51 10,000.00 0.00 10,000.00 100.00%10,000.00 0.00 E 100-43100-232 Gravel 117,219.05 130,000.00 0.00 130,000.00 100.00%130,000.00 0.00 E 100-43100-233 Asphalt Maint/Patching 147,566.19 150,000.00 0.00 150,000.00 100.00%150,000.00 0.00 E 100-43100-300 Professional Srvs (GENERAL)2,126.85 2,100.00 0.00 2,100.00 100.00%2,100.00 0.00 E 100-43100-321 Telephone 8,035.73 8,000.00 1,513.73 6,486.27 81.08%8,000.00 0.00 E 100-43100-364 Worker's Comp Insurance 18,873.00 19,000.00 15,825.00 3,175.00 16.71%15,825.00 -3,175.00 E 100-43100-380 Utility & Services (GENERAL)16,479.01 28,000.00 3,911.60 24,088.40 86.03%28,000.00 0.00 E 100-43100-381 Street/Signal Lights 2,245.54 4,000.00 552.56 3,447.44 86.19%4,000.00 0.00 E 100-43100-417 Uniforms 7,977.92 7,000.00 1,436.92 5,563.08 79.47%7,000.00 0.00 E 100-43100-810 Refunds/Reimbursements 1,400.03 0.00 0.00 0.00 0.00%0.00 0.00 1,004,121.39$ 1,120,708.00$ 132,132.60$ 1,117,533.00$ (3,175.00)$ Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)48,666.48$ 30,000.00$ 26,794.99$ 3,205.01$ 10.68%30,000.00$ -$ Engineeering E 100-43170-300 Professional Srvs (GENERAL)41,379.80$ 47,500.00$ 2,660.20$ 44,839.80$ 94.40%47,500.00$ -$ Recycling E 100-43232-210 Operating Supplies (GENERAL)3,032.62 - - 0.00 0.00%0.00 0.00 E 100-43232-300 Professional Srvs (GENERAL)68,482.23 6,000.00 919.62 5,080.38 84.67%6,000.00 0.00 71,514.85$ 6,000.00$ 919.62$ 6,000.00$ -$ Parks E 100-45200-100 Wages and Salaries (GENERAL)23,830.39 40,182.00 1,438.32 38,743.68 96.42%40,182.00 0.00 E 100-45200-110 Overtime 375.00 0.00 0.00 0.00 0.00%0.00 0.00 CITY OF CORCORAN 2016 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2016 UNAUDITED 8a. 5 of 5 Account Description 2015 Actual 2016 Budget 2016 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-45200-122 FICA 1,500.77 2,491.00 89.18 2,401.82 96.42%2,491.00 0.00 E 100-45200-126 Medicare 350.98 583.00 20.85 562.15 96.42%583.00 0.00 E 100-45200-210 Operating Supplies (GENERAL)13,599.80 15,500.00 1,294.66 14,205.34 91.65%15,500.00 0.00 E 100-45200-221 Maintenance Projects 15,108.26 15,000.00 145.29 14,854.71 99.03%15,000.00 0.00 E 100-45200-300 Professional Srvs (GENERAL)470.26 0.00 0.00 0.00 0.00%0.00 0.00 E 100-45200-321 Telephone 653.94 700.00 107.82 592.18 84.60%700.00 0.00 E 100-45200-364 Worker's Comp Insurance 2,053.00 2,250.00 5,251.00 -3,001.00 -133.38%5,251.00 3,001.00 E 100-45200-380 Utility & Services (GENERAL)4,640.30 7,000.00 1,096.25 5,903.75 84.34%7,000.00 0.00 E 100-45200-530 Improvements Other Than Bldgs 38,315.85 37,302.00 16,126.20 21,175.80 56.77%37,302.00 0.00 NW Trails Grant E 100-45200-810 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00%0.00 0.00 100,898.55$ 121,008.00$ 25,569.57$ 95,438.43$ 124,009.00$ 3,001.00$ Transfers to/from Other Funds E 100-49360-720 Operating Transfers - - 0.00 0.00%0.00 0.00 #-$ -$ -$ -$ -$ -$ Total Expense 3,477,407$ 3,795,013$ 659,583$ 3,798,297$ 3,284$ GENERAL FUND TOTALS Total Revenue 3,727,648$ 3,795,013$ 175,888$ 3,795,013$ -$ Total Expense 3,477,407$ 3,795,013$ 659,583$ 3,798,297$ 3,284$ Total Revenue - Total Expense 250,241$ -$ (483,694)$ (3,284)$ -$ STAFF REPORT Agenda Item 8b. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: City Council Liaison Expectations at Commission Meetings Action Required: None – Informational Summary: At the January City Council work session, the topic of City Council liaisons to commissions was briefly discussed. The Council directed staff to have a conversation with the commissions to understand what they prefer the City Council liaison role to be at meetings. Through conversations at the February Parks and Trails Commission meeting and the April Planning Commission meeting the following feedback was obtained: • Generally like input and appreciate the Council liaison at the meeting • Like the update at the end of the meeting • Dislike too much input especially personal input; do appreciate when Council jumps in to interject information timely to the discussion that can be of assistance to the discussion • Prefer that liaison act as a representative of the Council and not as an individual; or at the very least reference who is being represented when speaking Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8c. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Anticipated Water Quality Regulations and Projected Impact Action Required: None-Informational Summary: On January 14, 2016 the City Council reviewed a drafted response letter to be sent to the Elm Creek Watershed related to an upcoming draft Total Maximum Daily Load (TMDL) report. Staff was directed to submit the response letter and was also asked to provide an outline of anticipated impacts of regulations currently in place and coming in the future. Attached to this report is a memo from Susan Nelson of Wenck Associates who assists the City in meeting our requirements. The memo summarizes the anticipated responsibilities in the short, medium, and longer term. Also attached to this report is the response letter submitted to Elm Creek Watershed in January along with a response to that letter which was received on March 30th. Financial/Budget: The City has not completed an overall estimate of costs associated with water regulations. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Page 2 Council Action: N/A Attachments: 1. Memo from Susan Nelson 2. Letter submitted to Elm Creek Watershed 3. Responses to letter submitted to Elm Creek Watershed Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com To: Brad Martens, Administrator, City of Corcoran, MN From: Susan Nelson, Wenck Associates, Inc. Copy: Kent Torve, P.E., City Engineer, Wenck Associates, Inc. Date: April 6, 2016 Subject: Stormwater Management This memorandum summarizes the City of Corcoran’s known and anticipated responsibilities regarding stormwater management, organized into periods of 1-3 years, 3-5 years, and beyond 5 years. To provide context, stormwater regulations and authorities are briefly reviewed first, followed by an outline of current and anticipated tasks and responsibilities. Review of Stormwater Regulations and Authorities Stormwater regulations affecting the City of Corcoran weave through several levels of government, from local to federal. Ultimately, most stormwater regulations stem from the federal Clean Water Act, with responsibilities of implementation delegated to or shared by state, regional, and local authorities. The City bears the final responsibility of ensuring that it continues its efforts to meet the requirements of stormwater-related permits and water quality improvement plans. These requirements are summarized in the following paragraphs. Local stormwater management and pollution prevention is accomplished through Corcoran’s local surface water management plan and parts of City Code. In turn, local rules and regulations at least in part reflect the requirements of two regional authorities, the Elm Creek Watershed Management Commission (EC WMC) and the Pioneer-Sarah Creek Watershed Management Commission (PSC WMC). Most of Corcoran lies within the Elm Creek watershed, and the City is a member of that organization. A small area of southwest Corcoran lies within the Pioneer-Sarah Creek watershed. A primary responsibility of watershed organizations is to develop watershed management plans. The plan assesses the condition of the watershed’s natural resources, reviews the operations and responsibilities of the watershed organization, and presents an implementation plan for planned goals and actions. The third generation of EC WMC’s watershed management plan, covering the years 2015-2024, has been submitted to the Minnesota Board of Water and Soil Resources (BWSR) for final approval. After BWSR approves the plan, the EC WMC will have 120 days to formally adopt it. Then Corcoran will have two years to update its Local Surface Water Management Plan. Because Corcoran is not a member of the PSC WMC, the City does not have to update its local plan in concert with that organization’s watershed management plan. The watersheds also collaborate with other levels of government to conduct Total Maximum Daily Load (TMDL) studies for streams, lakes, and wetlands that are impaired. An impaired Mr. Brad Martens Administrator City of Corcoran, MN 4/6/16 2 T:\2294-Corcoran\01-General\Phase 600-WCA and Stormwater\Technical Memorandum 4-6-16 Stormwater Mgmt Outlook\Tech Memo 4-7-16 Stormwater Management Outlook.docx water body is one that does not meet state water quality standards, as determined by the MPCA. A TMDL study determines the causes of the impairments and sets pollutant limits for particular locations or areas. The TMDL study often is accompanied by or included in a Watershed Restoration and Protection Strategy (WRAPS) report, which sets priority areas for water quality improvement, identifies specific sources of pollution, and suggests strategies and actions that together will reduce pollutant loads to help correct the impairment(s). Three such studies affect or will affect Corcoran. Each is summarized in the following table. Specific responsibilities with respect to each of these TMDLs are presented in the next section of this memorandum. Name Status Next Steps and Deadlines Lake Sarah Nutrient TMDL Implemented In an annual report due June 30, 2016, Corcoran must report on progress made during 2015 toward meeting pollutant reduction goals. Elm Creek Watershed-wide TMDL Under development Comments received from the MPCA and stakeholders are being addressed. The WRAPS will go the EPA for review within the next few months. Opportunities for stakeholder input will continue until final approval, expected later in 2016. Pioneer-Sarah Creek TMDL Under development The draft TMDL is expected to be ready for review in late spring. The draft WRAPS is expected to be ready for review in June. A “community conversation” is scheduled for June 29, before a public notice. The study and report are expected to be complete in June 2017. When TMDLs are approved and implementation begins, Corcoran will need to review and perhaps update its Stormwater Pollution Prevention Plan (SWPPP). The current SWPPP was developed to meet requirements under the MPCA’s latest Municipal Separate Storm Sewer System (MS4) permit. The SWPPP is continually updated to reflect changes in Corcoran’s approach to meeting permit requirements, so the document is already in editable format. It is likely that the SWPPP will also have to be updated when the next generation of the MS4 permit is issued in 2018. The MS4 permit term is five years. The MPCA’s construction general permit also affects Corcoran. Similar to the MS4 permit, the construction general permit seeks to reduce pollution by stormwater runoff. This is accomplished by requiring contractors and developers to adhere to permit conditions and by requiring the City to ensure they do. The following diagram shows how these local, regional, state, and federal stormwater requirements and authorities interact. Mr. Brad Martens Administrator City of Corcoran, MN 4/6/16 3 T:\2294-Corcoran\01-General\Phase 600-WCA and Stormwater\Technical Memorandum 4-6-16 Stormwater Mgmt Outlook\Tech Memo 4-7-16 Stormwater Management Outlook.docx Stormwater Pollution Prevention Impaired Waters and TMDL studies U.S. EPA Clean Water Act MS4 permit Construction General Permit State list of impaired waters, TMDL protocol EC WMC & PSC WMC TMDL studies and implementation plans MPCA EC WMC Watershed Management Plan SWPPP, MS4 permit requirements and annual reports Local surface water management plan Corcoran Other studies: Twin Cities Metropolitan Area Chloride Management Plan, e.g. ? Mr. Brad Martens Administrator City of Corcoran, MN 4/6/16 4 T:\2294-Corcoran\01-General\Phase 600-WCA and Stormwater\Technical Memorandum 4-6-16 Stormwater Mgmt Outlook\Tech Memo 4-7-16 Stormwater Management Outlook.docx Outlook for Stormwater Management Tasks and Responsibilities As you requested, current and anticipated tasks and responsibilities regarding stormwater management are separated into timeframes of 1-3 years, 3-5 years, and five or more years. The longer the time period, the more general the anticipated tasks become. The MPCA’s permit programs are expected to continue, and additional TMDL studies and state initiatives (similar to the recently-passed buffer requirements) are considered likely in the future. Because several tasks present themselves during the first three years, this period has been separated into individual years. Suggested actions are italicized in blue font. PERIOD: 1-3 YEARS 2016 • Continue meeting MS4 permit requirements. This work continues. No action required. • Continue making progress toward meeting the pollutant load reduction goals required by the Lake Sarah Nutrient TMDL. Discussion suggested by end of May. o By June 30, 2016, decide whether to apply strict development standards as land is developed in the southwest part of Corcoran, and/or to undertake other projects. o Several suggestions for projects are included in the Lake Sarah Nutrient TMDL implementation plan. • Monitor the MPCA web site for an updated list of impaired waters in Minnesota. Some designations may affect Corcoran through the TMDL process. Wenck will be monitoring the list and will alert the City if any new TMDLs affect the City. • Participate in new TMDL studies that may arise. This follows up on the bullet above. • Participate in stakeholder and Technical Advisory meetings for the Elm Creek and Pioneer-Sarah Creek TMDLs. Jon Bottema and Susan Nelson are attending regular and/or TAC meetings of the EC WMC. Susan attended a recent meeting of the PSC WMC and can continue to do so when the TMDL is on the agenda. 2017 • Develop plans to meet pollutant load reductions required by the Elm Creek Watershed-wide TMDL and WRAPS. The approved plan should be ready by the end of 2016. The draft WRAPS report is available for review. Discussion suggested after the final plan is approved. This could be mid- to late 2016 or early 2017. o Take advantage of opportunities for stakeholder input. Mr. Brad Martens Administrator City of Corcoran, MN 4/6/16 5 T:\2294-Corcoran\01-General\Phase 600-WCA and Stormwater\Technical Memorandum 4-6-16 Stormwater Mgmt Outlook\Tech Memo 4-7-16 Stormwater Management Outlook.docx o Think about projects that could be undertaken within the next few years; see the draft WRAPS plan. o Consider sources of funding from the MPCA and/or the EC WMC. o Consider budgeting for projects. o Update the City’s SWPPP and perhaps its local surface water management plan. • Update the City’s local surface water management plan within two years after the EC WMC approves its Third Generation Watershed Management Plan, expected later this year. Start the process. Set a goal for completion – done by end of 2017? • Participate in stakeholder and Technical Advisory meetings for the Pioneer-Sarah Creek TMDL. Identify someone to monitor and/or attend these meetings. • Continue meeting MS4 permit requirements. 2018 • Participate in developing the 2018-2023 MS4 permit. The MPCA likely will have several stakeholder meetings and other opportunities for comment as the new permit is drafted. The City will receive communications from the MPCA. Wenck will be monitoring the MPCA website for announcements. • Develop plans to meet pollutant load reductions required by the Pioneer-Sarah Creek TMDL and WRAPS. The plan is scheduled to be approved by June 2017. Discussion suggested by early 2018. o Take advantage of opportunities for stakeholder input. o Think about projects that could be undertaken within the next few years; see the draft WRAPS plan. o Consider sources of funding from the MPCA and/or other sources. o Consider budgeting for projects. o Update the City’s SWPPP and perhaps its local surface water management plan. • Updates the City’s SWPPP and apply for coverage under the MPCA’s MS4 permit. Wenck can coordinate the permit renewal, similar to what was done in 2013. Some City staff time will be needed. • Continue meeting MS4 permit requirements. Mr. Brad Martens Administrator City of Corcoran, MN 4/6/16 6 T:\2294-Corcoran\01-General\Phase 600-WCA and Stormwater\Technical Memorandum 4-6-16 Stormwater Mgmt Outlook\Tech Memo 4-7-16 Stormwater Management Outlook.docx PERIOD: 3-5 YEARS • Implement projects to meet requirements of the Elm Creek and Pioneer-Sarah Creek TMDL and WRAPS reports. Continue to seek funding. Report annually on progress (through the MS4 annual report). • Continue to meet requirements of the MS4 permit. Requirements will likely become stricter with each permit term. Report annually on progress. • Participate in new TMDL studies that may arise. PERIOD: FIVE YEARS AND BEYOND • Participate in new TMDL studies that may arise. • Continue making progress toward meeting the pollutant reduction goals established in the Lake Sarah, Elm Creek, and Pioneer-Sarah Creek TMDL and WRAPS reports. Explore funding sources as needed. Report annually on progress. • Continue meeting MS4 permit requirements, including new requirements likely in 2023, when a new five-year permit is issued by the MPCA. o Take advantage of opportunities for stakeholder input offered by the MPCA. • Update the City’s local surface water management plan within two years after the EC WMC approves its Fourth Generation Watershed Management Plan, expected in 2024-2025. • Expect change. Climate action plans and efforts to further protect and conserve water resources may have some impact on the City. STAFF REPORT Agenda Item 11a. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Resolution 2016-25 Awarding the Sale of General Obligation Bonds, Series 2016A Action Required: Approval Summary: At the March 10, 2016 Council meeting, a resolution was adopted providing for the issuance and sale of bonds for the Downtown Utility and Street Improvement project and the 2016-2017 Capital Improvement Plan. The amount was for approximately $3,090,000 but has now been reduced to $2,915,000due to the re-allocation of TIF funds. In advance of the sale a rating call was held with Moody’s Investor Services who continues to rate the City as an A1. The summary included the following information: The A1 rating reflects the city’s modestly sized tax base with high income levels favorably located in the Twin Cities metropolitan area; health General Fund operations and sound reserve levels; above average debt burden with some future borrowing plans; moderate exposure to unfunded pension liabilities; and some uncertainty related to the expansion of the water and sewer utilities. The full report is attached. Also attached to this report is the resolution awarding the sale of the bonds which will take place the morning of April 14th. Tammy Omdal of Northland Securities will present the Council with specific information regarding the sale at the meeting. Financial/Budget: The total issuance is $2,915,000 and includes funds for the Downtown Utility and Street Improvement Project as well as the 2016-2017 Capital Improvement Plan. Debt service for the downtown project will be paid for by the water and sanitary sewer funds; debt service for capital equipment will be paid by the general fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: 1. Approve Resolution 2014-44 2016-25 Awarding the Sale of General Obligation Bonds, Series 2016A 2. Decline the sale. Recommendation: Approve Resolution 2014-44 2016-25 Awarding the Sale of General Obligation Bonds, Series 2016A Council Action: Consider a motion to approve Resolution 2014-44 2016-25 Awarding the Sale of General Obligation Bonds, Series 2016A Attachments: 1. Moody’s Investor Service Report 2. Resolution 2016-25 Awarding the Sale of General Obligation Bonds, Series 2016A U.S. PUBLIC FINANCE CREDIT OPINION 1 April 2016 New Issue Contacts Cora Bruemmer 312-706-9971 Analyst cora.bruemmer@moodys.com Josellyn Yousef 212-553-4854 VP-Senior Analyst josellyn.yousef@moodys.com Corcoran (City of) MN New Issue: Moody's Assigns A1 to Corcoran, MN's $2.9M GO Bonds, Ser. 2016A Summary Rating Rationale Moody's Investors Service has assigned an A1 rating to the City of Corcoran, MN's $2.9 million General Obligation Bonds, Series 2016A. Concurrently Moody's maintains the A1 rating on the city's outstanding general obligation (GO) debt. Post-sale, the city will have $9.2 million in GO debt outstanding. The A1 rating reflects the city's modestly sized tax base with high income levels favorably located in the Twin Cities metropolitan area; healthy General Fund operations and sound reserve levels; above average debt burden with some future borrowing plans; moderate exposure to unfunded pension liabilities; and some uncertainty related to the expansion of water and sewer utilities. Credit Strengths »Strong socioeconomic indices »Recent valuation growth expected to continue in the near term Credit Challenges »Nominally small General Fund reserve balances »Some uncertainty related to expansion of water and sewer utility systems Rating Outlook Outlooks are not generally assigned to issuers with this amount of debt. Factors that Could Lead to an Upgrade »Sustained growth of the economy and tax base »Healthy financial operations of water and sewer utilities over multi-year period Factors that Could Lead to a Downgrade »Declines in General Fund financial reserves »Operational challenges or cost overruns related to water and sewer system expansion MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE This publication does not announce a credit rating action. For any credit ratings referenced in this publication, please see the ratings tab on the issuer/entity page on www.moodys.com for the most updated credit rating action information and rating history. 2 1 April 2016 Corcoran (City of) MN: New Issue: Moody's Assigns A1 to Corcoran, MN's $2.9M GO Bonds, Ser. 2016A Key Indicators Exhibit 1 The above table does not include the most recent tax base valuation or sale data. Post sale, the city will have $9.2 million in net direct debt outstanding, equal to an above average 1.1% of full value and 2.4 times operating revenue. Source: Moody's Investors Service, Audited Financial Results, US Census Bureau Recent Developments Since our last report on July 17, 2014, the city closed fiscal 2014 with a $124,000 General Fund surplus, increasing reserves to $1.1 million, or 31% of revenue. For fiscal 2015, management estimates that the year ended with a $50,000 increase in reserves. For fiscal 2016, the city has budgeted to increase reserves by $10,000. Additionally, in 2015, the city's tax base grew by a strong 10.8%. Detailed Rating Considerations Economy and Tax Base: Modestly Sized Tax Base Near the Twin Cities; Above Average Wealth Indices The city's modestly sized $788 million tax base is expected to remain stable given its proximity to the Twin Cities (Minneapolis rated Aa1 stable; St. Paul rated Aa1 stable) employment base and above average income levels. The city is located in Hennepin County (Aaa stable) approximately 20 miles west of downtown Minneapolis. The city serves primarily as a bedroom community for the metropolitan area with residential homestead properties making up 72% of tax capacity. During the recession, the city saw a steep decline in valuations, which have since begun to rebound. The city's economic market value grew by a strong 10.8% in 2015. Residential construction is on the rise with 308 residential building permits issued in 2015, an increase of 65 permits over the prior year. The city also reports that construction of an additional 145 single-family homes in the near to medium term. Notably, the average value of the homes has been in excess of $500,000. Development has been somewhat limited by the city's water and sewer infrastructure; however, the city recently completed a major improvement project to bring water and sanitary sewer service to the city. Additionally, the city has plans to assist with bringing service to the downtown area, which could spark additional development. The city's population has remained around 5,500 residents since the 2000 census, but could see population growth over the medium term. Unemployment in Hennepin County is low at 2.8% as of December 2015, compared to the state (3.6%) and the national (4.8%) rates over the same period. Residential income levels are well above national medians with median family income at 166% of the nation, according to the 2009-2013 American Community Survey estimates. Financial Operations and Reserves: Trend of Surpluses Support Healthy Reserves; Risk Associated With Growing Enterprises The city's financial operations are expected to remain healthy given its recent operating history resulting in solid reserve levels and projected future surpluses. The city has closed at least the last five fiscal years with General Fund surpluses, growing reserves from MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 3 1 April 2016 Corcoran (City of) MN: New Issue: Moody's Assigns A1 to Corcoran, MN's $2.9M GO Bonds, Ser. 2016A $668,000, or 23% of revenue, in 2009 to $1.1 million, or 31% of revenue in 2014. Across operating funds (General and Debt Service funds), the city closed fiscal 2014 with and available balance of $1.2 million, or a healthy 28% of revenue. The surpluses are mostly attributable to conservative expenditure assumptions as well as growing property tax revenue. Fiscal 2015 audited financial statements are not yet available, but management expects General Fund reserves to increase by $50,000. The 2015 surplus is largely a result of higher than budgeted building permit revenue as well as lower expenditures related to fuel and other costs. For fiscal 2016, the city has budgeted to increase reserves by $10,000, but given the city's conservative assumptions, it is likely that reserves will increase by a greater amount. The city's formal fund balance policy was adopted in 2012 and sets a goal to maintain an unassigned fund balance of at least 35% next year's expenditures in reserve. Management anticipates meeting this goal at the end of fiscal 2017. The city's primary revenue source is property taxes, which comprised 83% of revenue in 2014. Intergovernmental revenues are the next largest at 7%. There is some risk associated with the city's water and sewer funds, as full operations and billing just began in fiscal 2015 and the city has plans for continued expansion. However, this risk is mitigated by the city's detailed financial planning which extends through fiscal 2033. The city's financial plan anticipates that the funds will remain self-supporting given the current approved development plus approximately 50 new units annually. If the additional development is not realized, the estimated shortfall is approximately $400,000 annually across the two enterprises. We expect that if such a shortfall were to arise, the city would adjust rates and operations appropriately. Additionally, at the close of fiscal 2014, the water and sewer funds had cash balances of $1.4 million (375% of the highest projected annual operations and maintenance (O&M)) and $745,000 (114% of the highest projected O&M), respectively. By the end of fiscal 2016, the water and sewer cash balances are expected to increase to $2.3 million (615% of highest projected O&M) and $800,000 (122% of highest projected O&M), which would provide some cushion if enterprise revenue did not meet expectations. However, if the enterprises significantly underperform, they could pressure the city's General Fund operations. LIQUIDITY In 2014, the city's operating fund net cash position was $1.4 million, or a healthy 35% of revenue. Debt and Pensions: Above Average Debt Burden With Additional Borrowing Planned The city's debt burden is expected to remain above average, given some additional borrowing plans and slow principal amortization. The city's direct debt burden of 1.1% of full value and 2.4 times operating revenue are above average compared to state and national levels. At the end of fiscal 2014, debt service paid from operating funds comprised a manageable 8% of operating expenditures. Following the current issuance, the city's annual debt service costs will increase from approximately $350,000 per year over the last three years to approximately $650,000 or approximately 16% of fiscal 2014 operating expenditures. The city also plans to borrow approximately $1.4 million for its utility expansion in 2018, which could increase the debt burden to 1.4% of 2015 full value. Management reports that there may be other debt issuances related to city development, but the timing and amount of such issuances have yet to be determined. Despite these planned borrowings and increased debt service costs, we expect the city's debt position to remain manageable as long as non-levy support is generated as planned. DEBT STRUCTURE All of the city's direct debt is fixed rate and amortizes over the long term. The city's principal amortization is slower than average with 46% of the city's debt amortized within 10 years. DEBT-RELATED DERIVATIVES The city has no derivative agreements. PENSIONS AND OPEB Corcoran has a moderate employee pension burden, based on unfunded liabilities for its participation in two multiple-employer cost- sharing plans administered by the state, the General Employees Retirement Fund (GERF) and the Public Employees Police and Fire Fund (PEPFF). Moody's three-year average adjusted net pension liability (ANPL) for the city, through fiscal 2014, is $5.3 million, or 0.6% of full value and 1.4 times operating revenue. Moody's ANPL reflects certain adjustments we make to improve the comparability of reported pension liabilities. The adjustments are not intended to replace the city's reported liability information, but to improve comparability with other rated entities. We determined the city's share of liability for GERF and PEPFF in proportion to its contributions to the plans. The actuarial valuation dates for the state plans are as of June 30, 2014. The city's fiscal 2014 total contribution to the two plans was $125,000 or 3.2% of operating revenue. Total fixed costs inclusive of debt service, pension, and other post-employment benefit payments was $477,000 or 12.4% of operating revenue. MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 4 1 April 2016 Corcoran (City of) MN: New Issue: Moody's Assigns A1 to Corcoran, MN's $2.9M GO Bonds, Ser. 2016A Management and Governance: Strong Institutional Framework; Strong Management and Financial Planning Minnesota cities have an institutional framework score of “Aa” or strong. Cities rely on property taxes to fund the majority of operations followed by state aid. State Local Government Aid (LGA) typically comprises the second largest source and ranges approximately from 0% to 80%, or on average 25% of general fund revenues. The state increased aid for next biennium, after years of state aid cuts and stagnant aid. Cities typically have above average debt related expenditures. Notably, overall expenditures are predictable and cities have the ability to reduce expenditures if necessary, and benefit from unlimited operating levy authority. Within the General Fund, city management has historically budgeted conservatively for both revenues and expenditures, resulting in consecutive operating surpluses. The city maintains a detailed financial management plan which it updates annually. The plan provides five year projections for its main operating funds and 18 years of projections for its enterprises. Legal Security Debt service on the Series 2016A bonds and all of the city's GO debt is ultimately secured by the city's GO unlimited tax pledge, which benefits from a dedicated property tax levy unlimited by rate or amount. Use of Proceeds Proceeds of the Series 2016A bonds will finance street, water, and sewer utility improvements in the city's downtown as well as the purchase of capital equipment. Obligor Profile Corcoran is located in the northwestern portion of Twin Cities metropolitan area, approximately 20 miles from downtown Minneapolis (Aa1 stable). The city encompasses approximately 36 square miles and its resident population was 5,580 as of 2010. Methodology The principal methodology used in this rating was US Local Government General Obligation Debt published in January 2014. Please see the Ratings Methodologies page on www.moodys.com for a copy of this methodology. Ratings Exhibit 2 Corcoran (City of) MN Issue Rating General Obligation Bonds, Series 2016A A1 Rating Type Underlying LT Sale Amount $2,915,000 Expected Sale Date 04/14/2016 Rating Description General Obligation Source: Moody's Investors Service MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 5 1 April 2016 Corcoran (City of) MN: New Issue: Moody's Assigns A1 to Corcoran, MN's $2.9M GO Bonds, Ser. 2016A © 2016 Moody's Corporation, Moody's Investors Service, Inc., Moody's Analytics, Inc. and/or their licensors and affiliates (collectively, "MOODY'S"). All rights reserved. CREDIT RATINGS ISSUED BY MOODY'S INVESTORS SERVICE, INC. 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REPORT NUMBER 1020127 MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 6 1 April 2016 Corcoran (City of) MN: New Issue: Moody's Assigns A1 to Corcoran, MN's $2.9M GO Bonds, Ser. 2016A Contacts Cora Bruemmer 312-706-9971 Analyst cora.bruemmer@moodys.com Josellyn Yousef 212-553-4854 VP-Senior Analyst josellyn.yousef@moodys.com CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 477815v1 MNI CR100-17 Extract of Minutes of Meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Corcoran, Minnesota, was duly held in the City Hall in said City on Thursday, April 14, 2016, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: * * * * * * * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City’s General Obligation Bonds, Series 2016A, to be issued in the aggregate principal amount of $___________. The City Administrator presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals are as set forth in EXHIBIT A attached. After due consideration of the proposals, Member ________ then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: 477815v1 MNI CR100-17 2 RESOLUTION NO. 2016-25 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2016A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $___________; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Corcoran, Hennepin County, Minnesota (the “City”), as follows: Section 1. Sale of Bonds. 1.01. Authorization for Sale of Bonds. Pursuant to a resolution adopted by the City Council of the City on March 10, 2016, the City authorized the sale of its General Obligation Bonds, Series 2016A (the “Bonds”), for the following purposes: (a) to finance the construction of certain assessable public improvements, including improvements to the Downtown Improvement Project (collectively, the “Assessable Improvements”), pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Improvement Act”); and (b) to finance the acquisition of items of capital equipment or other similar equipment to be purchased (the “Equipment”), pursuant to Minnesota Statutes, Sections 410.32 and 412.301 (collectively, the “Equipment Financing Act”); and (b) to finance the construction of various improvements to the City’s water and sewer utility improvements (the “Utility Improvements”), pursuant to Minnesota Statutes, Chapters 444 and 475, as amended (collectively, the “Utility Revenue Act”). 1.02. Award to the Purchaser and Interest Rates. The proposal of ___________ (the “Purchaser”) to purchase the Bonds of the City is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $_______ (par amount of $___________, plus original issue premium of $________, less original issue discount of $________, less underwriter’s discount of $_________), plus accrued interest to date of delivery, if any, for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 2018 % 2026 % 2019 2027 2020 2028 2021 2029 2022 2030 2023 2031 2024 2032 2025 True interest cost: ________% 477815v1 MNI CR100-17 3 1.03. Purchase Contract. The amount proposed by the Purchaser in excess of the minimum bid shall be credited to the accounts of the Debt Service Fund hereinafter created or deposited in the accounts of the Construction Fund hereinafter created, as determined by the Administrator of the City in consultation with the City’s financial advisor. The Administrator is directed to deposit the good faith check or deposit of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith deposits of the unsuccessful proposers. The Mayor and City Administrator are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Improvement Act, the Equipment Financing Act and the Utility Revenue Act (collectively, the “Act”) in the total principal amount of $___________, originally dated as of May 1, 2016, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2018 $ 2026 $ 2019 2027 2020 2028 2021 2029 2022 2030 2023 2031 2024 2032 2025 (a) $________ of the Bonds (the “Improvement Bonds”), maturing on February 1 in the years and in the amounts set forth below, are being used to finance the Assessable Improvements: Year Amount Year Amount 2018 $ 2026 $ 2019 2027 2020 2028 2021 2029 2022 2030 2023 2031 2024 2032 2025 (b) $________ of the Bonds (the “Equipment Certificates”), maturing on February 1 in the years and in the amounts set forth below, are being used to finance the Equipment: Year Amount Year Amount 2018 $ 2023 $ 2019 2024 2020 2025 2021 2026 2022 477815v1 MNI CR100-17 4 (c) The remainder of the Bonds in the amount of $_________ (the “Utility Revenue Bonds”), maturing on February 1 in the years and in the amounts set forth below, are being used to finance the Utility Improvements: Year Amount Year Amount 2018 $ 2026 $ 2019 2027 2020 2028 2021 2029 2022 2030 2023 2031 2024 2032 2025 1.05. Optional Redemption. The City may elect on February 1, 2023, and on any day thereafter to prepay Bonds due on or after February 1, 2024. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2017, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory 477815v1 MNI CR100-17 5 to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver any new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or 477815v1 MNI CR100-17 6 any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Northland Trust Services Inc., Minneapolis, Minnesota, as the initial Registrar. The Mayor and the City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Administrator must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Administrator and executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the City Administrator will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in EXHIBIT B attached hereto, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form as attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Administrator is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or accompany each Bond. 477815v1 MNI CR100-17 7 Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Bonds, Series 2016A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered by the Administrator as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The City will maintain the following accounts in the Debt Service Fund: the “Assessable Improvements Account”, the “Equipment Account” and the “Utility Improvements Account.” Amounts in the Assessable Improvements Account are irrevocably pledged to the Improvement Bonds, amounts in the Equipment Account are irrevocably pledged to the Equipment Certificates and amounts in the Utility Improvements Account are irrevocably pledged to the Utility Revenue Bonds. (a) Assessable Improvements Account. Proceeds of special assessments levied or to be levied for the Assessable Improvements (the “Assessments”) and ad valorem taxes (the “Taxes”) are hereby pledged to the Assessable Improvements Account of the Debt Service Fund. There is appropriated to the Assessable Improvements Account (i) a pro rata portion of amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof; (ii) accrued interest; and (iii) capitalized interest, if any. (b) Equipment Account. Proceeds of Taxes as hereinafter levied are hereby pledged to the Equipment Account of the Debt Service Fund. There is also appropriated to the Equipment Account a pro rata portion of (i) capitalized interest financed from Bond proceeds, if any; (ii) accrued interest; and (iii) amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. (c) Utility Improvements Account. The City will continue to maintain and operate its Utility Fund to which will be credited all gross revenues of the water and sewer systems and out of which will be paid all normal and reasonable expenses of current operations of such system. Any balances therein are deemed net revenues (the “Net Revenues”) and will be transferred, from time to time, to the Utility Improvements Account of the Debt Service Fund, which Utility Improvements Account will be used only to pay principal of and interest on the Utility Revenue Bonds and any other bonds similarly authorized. There will always be retained in the Utility Improvements Account a sufficient amount to pay principal of and interest on all the Utility Revenue Bonds, and the Administrator must report any current or anticipated deficiency in the Utility Improvements Account to the City Council. There is appropriated to the Utility Improvements Account (i) a pro rata portion of amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof; (ii) accrued interest; and (iii) capitalized interest, if any. 4.02. Construction Fund. The City hereby creates the General Obligation Bonds, Series 2016A Construction Fund (the “Construction Fund”). The City will maintain the following accounts in the Construction Fund: the “Assessable Improvements Account”, the “Equipment Account” and the “Utility Improvements Account.” Amounts in the Assessable Improvements Account are irrevocably pledged to the Improvement Bonds, amounts in the Equipment Account are irrevocably pledged to the Equipment Certificates and amounts in the Utility Improvements Account are irrevocably pledged to the Utility Revenue Bonds. (a) Assessable Improvements Account. Proceeds of the Improvement Bonds, less the appropriations made in Section 4.01(a) hereof, together with any other funds appropriated for the Assessable Improvements, Assessments, and Taxes collected during the construction of the 477815v1 MNI CR100-17 8 Assessable Improvements, will be deposited in the Assessable Improvements Account of the Construction Fund to be used solely to defray expenses of the Assessable Improvements and the payment of principal and interest on the Improvement Bonds prior to the completion and payment of all costs of the Assessable Improvements. Any balance remaining in the Assessable Improvements Account of the Construction Fund after completion of the Assessable Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Improvement Act under the direction of the City Council. When the Assessable Improvements are completed and the costs thereof paid, the Assessable Improvements Account of the Construction Fund is to be closed and subsequent collections of Assessments for the Assessable Improvements and Taxes are to be deposited in the Assessable Improvements Account of the Debt Service Fund. (b) Equipment Account. Proceeds of the Equipment Certificates, less the appropriations made in Section 4.01(b) hereof, together with any other funds appropriated for the purchase of Equipment, will be deposited in the Equipment Account of the Construction Fund to be used solely to defray expenses of the acquisition of the Equipment. When the Equipment is purchased and the cost thereof paid, the Equipment Account is to be closed and any monies remaining therein shall be transferred to the Equipment Account of the Debt Service Fund. (c) Utility Improvements Account. Proceeds of the Utility Revenue Bonds, less the appropriations made in Section 4.01(c) hereof, will be deposited in the Utility Improvements Account of the Construction Fund to be used solely to defray expenses of the Utility Improvements. When the Utility Improvements are completed and the cost thereof paid, the Utility Improvements Account of the Construction Fund is to be closed and any funds remaining may be deposited in the Utility Improvements Account of the Debt Service Fund. 4.03. City Covenants with Respect to the Improvement Bonds. It is hereby determined that the Assessable Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Assessable Improvements to be promptly levied so that the first installment will be collectible not later than 2017 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Assessable Improvement financed wholly or partly from the proceeds of the Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due. (b) In the event of any current or anticipated deficiency in Assessments and Taxes, the City Council will levy additional ad valorem taxes in the amount of the current or anticipated deficiency. (c) The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Assessable Improvements, Assessments and Taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. 477815v1 MNI CR100-17 9 (e) At least 20% of the cost of the Assessable Improvements described herein will be specially assessed against benefited properties. 4.04. City Covenants with Respect to the Utility Revenue Bonds. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City will continue to maintain and efficiently operate the water and sewer systems as public utilities and convenience free from competition of other like municipal utilities and will cause all revenues therefrom to be deposited in bank accounts and credited to the Utility Fund, as hereinabove provided, and will make no expenditures from those accounts except for a duly authorized purpose and in accordance with this resolution. (b) The City will also maintain the Utility Improvements Account of the Debt Service Fund as a separate account and will cause money to be credited thereto from time to time, out of Net Revenues from the water and sewer systems in sums sufficient to pay principal of and interest on the Utility Revenue Bonds when due. (c) The City will keep and maintain proper and adequate books of records and accounts separate from all other records of the City in which will be complete and correct entries as to all transactions relating to the water and sewer systems and which will be open to inspection and copying by any Bondholder, or the Bondholder’s agent or attorney, at any reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment of a reasonable fee therefor, and said account will be audited at least annually by a qualified public accountant and statements of such audit and report will be furnished to all Bondholders upon request. (d) The City Council will cause persons handling revenues of the water and sewer systems to be bonded in reasonable amounts for the protection of the City and the Bondholders and will cause the funds collected on account of the operations of such systems to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Law. (e) The City Council will keep the water and sewer systems insured at all times against loss by fire, tornado and other risks customarily insured against with an insurer or insurers in good standing, in such amounts as are customary for like plants, to protect the holders, from time to time, of the Bonds and the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss. (f) The City and each and all of its officers will punctually perform all duties with reference to the water and sewer systems as required by law. (g) The City will impose and collect charges of the nature authorized by Section 444.075 of the Act, at the times and in the amounts required to produce Net Revenues adequate to pay all principal and interest when due on the Utility Revenue Bonds and to create and maintain such reserves securing said payments as may be provided in this resolution. (h) The City Council will levy general ad valorem taxes on all taxable property in the City when required to meet any deficiency in Net Revenues. 4.05. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all 477815v1 MNI CR100-17 10 principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited to the Assessable Improvements Account of the Debt Service Fund and the Equipment Account of the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBIT C. 4.07. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Taxes, Assessments, and Net Revenues will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Administrator may certify to the County Auditor-Treasurer of Hennepin County, Minnesota (the “County Auditor-Treasurer”) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.08. Filing of Resolution. The City Administrator is authorized and directed to file a certified copy of this resolution with the County Auditor-Treasurer and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor, the City Administrator, and the Administrator are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Other Certificates. The Mayor, the City Administrator, and the Administrator are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Administrator, and the Administrator shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Administrator shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 477815v1 MNI CR100-17 11 Section 6. Tax Covenants. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. No Rebate Required. For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements with respect to the Bonds, the City hereby finds, determines, and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2016 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2016 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City. 7.01. The Depository Trust Company. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 477815v1 MNI CR100-17 12 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Administrator of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Administrator will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this Resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. 477815v1 MNI CR100-17 13 Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Administrator and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 477815v1 MNI CR100-17 14 The motion for the adoption of the foregoing resolution was duly seconded by Member _________________________, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 477815v1 MNI CR100-17 A-1 EXHIBIT A PROPOSALS 477815v1 MNI CR100-17 B-1 EXHIBIT B FORM OF BOND No. R-_____ $________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF CORCORAN GENERAL OBLIGATION BOND SERIES 2016A Rate Maturity Date of Original Issue CUSIP February 1, 20__ May 1, 2016 Registered Owner: CEDE & CO. The City of Corcoran, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing February 1, 2017, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Northland Trust Services Inc., Minneapolis, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2023, and on any day thereafter to prepay Bonds due on or after February 1, 2024. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $________ all of like original issue date and tenor, except as to number, maturity date, interest rate, and redemption privilege, all issued pursuant to a resolution adopted by the City Council on April 14, 2016 (the “Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred in making certain assessable public improvements, acquisition of items of capital equipment and improvements to the water and sewer systems of the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429, 444, and 475, and Sections 410.32 and 412.301, as amended, and the principal hereof and interest hereon are payable in part from special assessments levied against property specially benefited by improvements, ad 477815v1 MNI CR100-17 B-2 valorem taxes, and net revenues of the water and sewer systems of the City, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments, ad valorem taxes, and net revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. IT IS HEREBY CERTIFIED AND RECITED That in and by the Resolution, the City has covenanted and agreed that it will continue to own and operate the water and sewer systems free from competition by other like municipal utilities; that adequate insurance on said system and suitable fidelity bonds on employees will be carried; that proper and adequate books of account will be kept showing all receipts and disbursements relating to the Utility Fund, into which it will pay all of the gross revenues from the water and sewer systems; that it will also create and maintain a Utility Improvements Account within the General Obligation Bonds, Series 2016A Debt Service Fund, into which it will pay, out of the net revenues from the water and sewer systems a sum sufficient to pay principal of the Utility Revenue Bonds (as defined in the Resolution) and interest on the Utility Revenue Bonds when due; and that it will provide, by ad valorem tax levies, for any deficiency in required net revenues of the water and sewer systems. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter and the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, statutory, or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. 477815v1 MNI CR100-17 B-3 IN WITNESS WHEREOF, the City of Corcoran, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Administrator and has caused this Bond to be dated as of the date set forth below. Dated: May __, 2016 CITY OF CORCORAN, MINNESOTA (Facsimile) (Facsimile) Mayor City Administrator _________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. NORTHLAND TRUST SERVICES INC. By Authorized Representative _________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ 477815v1 MNI CR100-17 B-4 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee 477815v1 MNI CR100-17 B-5 PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ID #13-2555119 C-1 477815v1 MNI CR100-17 EXHIBIT C TAX LEVY SCHEDULE 477815v1 MNI CR100-17 STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) SS. ) CITY OF CORCORAN ) I, the undersigned, being the duly qualified and acting City Administrator of the City of Corcoran, Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on April 14, 2016, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of the City’s General Obligation Bonds, Series 2016A, in the original aggregate principal amount of $___________. WITNESS My hand officially as such City Administrator and the corporate seal of the City this ______ day of ________, 2016. City Administrator City of Corcoran, Minnesota (SEAL) 477815v1 MNI CR100-17 STATE OF MINNESOTA COUNTY OF HENNEPIN CERTIFICATE OF COUNTY AUDITOR-TREASURER AS TO TAX LEVY AND REGISTRATION I, the undersigned County Auditor-Treasurer of Hennepin County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Corcoran, Minnesota (the “City”), on April 14, 2016, levying taxes for the payment of the City’s General Obligation Bonds, Series 2016A, issued in the original aggregate principal amount of $___________, dated as of May 1, 2016, has been filed in my office and said bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this _____ day of __________, 2016. COUNTY AUDITOR-TREASURER, HENNEPIN COUNTY, MINNESOTA By: Its: (SEAL) Page1 CityofCorcoran,Minnesota $2,915,000GeneralObligationBonds,Series2016A BondSaleSummary April14,2016 PURPOSE:ThisfinanceplanprovidesforthepublicissuanceofGeneralObligation Bonds,Series2016A(the“Bonds”)throughacompetitivesaleprocess to finance(i)street,sewerandwaterutilityimprovementstotheDowntown area;(ii)certaincapitalequipmentand(iii)paycostsassociatedwith Bondissuance. FINANCEPLAN:Thedebtstructurereflectslevelannualdebtservicepaymentsover10 yearsinyears2018through2027,forthestreetimprovementand equipmentportionsandlevelannualdebtservicepaymentsover15 years,intheyears2018through2032,fortheutilityportionsoftheBonds. RESULTS:Threebidswerereceived.UnitedBankers’Bank,Bloomington, MinnesotawasthewinningbidderataTICof1.72%. FinalResultson 04/14/2016 FinancePlan 03/10/2016 ParAmount$2,915,000$3,090,000 AverageCoupon2.08%1.84% TrueInterestCost(TIC)1.72%2.02% AllInCost(AIC)’1.93%2.23% MainOffice 45South7thStreet,Suite2000,Minneapolis,Minnesota55402MainOfficeTollFree1-800-851-2920 IowaOffice 6600WestownParkway,Suite255,WestDesMoines,Iowa50266 www.northlandsecurities.com MemberFINRAandSIPC TABULATIONOFBIDS CITYOFCORCORAN,MINNESOTA $2,915,000 GENERALOBLIGATIONBONDS,SERIES2016A AWARD:UNITEDBANKERS’BANK. DATEOFSALE:THURSDAYAPRIL14,2016 MOODY’SINVESTORSSERVICE:“A1” BIDDER PURCHASE PRICE NET INTERESTCOST TRUE INTEREST COST(TIC) UNITEDBANKERS’BANK$2,981,450.55$362,919.451.7270719% Bloomington,MN PIPERJAFFRAY$2,971,876.50$376,579.751.7951104% Minneapolis,MN ROBERTW.BAIRD&CO.,INC.$2,971,214.70$377,241.551.7985351% Milwaukee,WI $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final TableofContents Report ISSUESUMMARY TotalIssueSourcesAndUses 1 DebtServiceSchedule 2 PricingSummary 4 ProofofPremium/5YrCallBondSelectionofCallD 5 ProofofD/SforArbitragePurposes 6 ProofOfBondYield@1.5811359%7 DerivationOfForm8038YieldStatistics 8 DetailCostsOfIssuance 9 DOWNTOWNIMPROVEMENT DebtServiceSchedule 10 105%Levy 12 SEWERUTILITY DebtServiceSchedule 13 EQUIPMENT DebtServiceSchedule 15 105%Levy 16 WATERUTILITY DebtServiceSchedule 17 GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final TotalIssueSourcesAndUses Dated05/01/2016|Delivered05/04/2016 Downtown Improvement Sewer UtilityEquipment Water Utility Issue Summary SourcesOfFunds ParAmountofBonds $1,805,000.00 $510,000.00 $290,000.00 $310,000.00 $2,915,000.00 ReofferingPremium 58,297.45 10,498.80 9,833.10 6,477.20 85,106.55 AccruedInterestfrom05/01/2016to05/04/2016 300.83 91.17 48.33 55.33 495.66 TotalSources $1,863,598.28 $520,589.97 $299,881.43 $316,532.53 $3,000,602.21 UsesOfFunds TotalUnderwriter'sDiscount(0.640%)11,552.00 3,264.00 1,856.00 1,984.00 18,656.00 CostsofIssuance 24,591.96 6,948.42 3,951.06 4,223.56 39,715.00 DeposittoDebtServiceFund 300.83 91.17 48.33 55.33 495.66 DeposittoProjectConstructionFund 1,811,000.00 505,000.00 292,480.00 310,512.00 2,918,992.00 UnusedDiscount(DeposittoDebtService)11,913.00 3,366.00 1,914.00 2,046.00 19,239.00 RoundingAmount 4,240.49 1,920.38 (367.96)(2,288.36)3,504.55 TotalUses $1,863,598.28 $520,589.97 $299,881.43 $316,532.53 $3,000,602.21 GOBond2016A-Final|IssueSummary|4/14/2016|1:26PM NorthlandSecurities,Inc. PublicFinance Page1 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final DebtServiceSchedule Part1of2 DatePrincipalCouponInterestTotalP+IFiscalTotal 05/04/2016 ----- 02/01/2017 --44,610.00 44,610.00 44,610.00 08/01/2017 --29,740.00 29,740.00 - 02/01/2018 250,000.00 2.000%29,740.00 279,740.00 309,480.00 08/01/2018 --27,240.00 27,240.00 - 02/01/2019 250,000.00 2.000%27,240.00 277,240.00 304,480.00 08/01/2019 --24,740.00 24,740.00 - 02/01/2020 255,000.00 2.000%24,740.00 279,740.00 304,480.00 08/01/2020 --22,190.00 22,190.00 - 02/01/2021 255,000.00 2.000%22,190.00 277,190.00 299,380.00 08/01/2021 --19,640.00 19,640.00 - 02/01/2022 260,000.00 2.000%19,640.00 279,640.00 299,280.00 08/01/2022 --17,040.00 17,040.00 - 02/01/2023 270,000.00 2.000%17,040.00 287,040.00 304,080.00 08/01/2023 --14,340.00 14,340.00 - 02/01/2024 275,000.00 2.000%14,340.00 289,340.00 303,680.00 08/01/2024 --11,590.00 11,590.00 - 02/01/2025 275,000.00 2.000%11,590.00 286,590.00 298,180.00 08/01/2025 --8,840.00 8,840.00 - 02/01/2026 280,000.00 2.000%8,840.00 288,840.00 297,680.00 08/01/2026 --6,040.00 6,040.00 - 02/01/2027 250,000.00 2.000%6,040.00 256,040.00 262,080.00 08/01/2027 --3,540.00 3,540.00 - 02/01/2028 55,000.00 2.400%3,540.00 58,540.00 62,080.00 08/01/2028 --2,880.00 2,880.00 - 02/01/2029 55,000.00 2.400%2,880.00 57,880.00 60,760.00 08/01/2029 --2,220.00 2,220.00 - 02/01/2030 55,000.00 2.400%2,220.00 57,220.00 59,440.00 08/01/2030 --1,560.00 1,560.00 - 02/01/2031 65,000.00 2.400%1,560.00 66,560.00 68,120.00 08/01/2031 --780.00 780.00 - 02/01/2032 65,000.00 2.400%780.00 65,780.00 66,560.00 Total$2,915,000.00-$429,370.00$3,344,370.00- GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page2 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final DebtServiceSchedule Part2of2 YieldStatistics AccruedInterestfrom05/01/2016to05/04/2016 495.66 BondYearDollars $20,651.25 AverageLife 7.084Years AverageCoupon 2.0791478% NetInterestCost(NIC)1.7573728% TrueInterestCost(TIC)1.7267194% BondYieldforArbitragePurposes 1.5811359% AllInclusiveCost(AIC)1.9338638% IRSForm8038 NetInterestCost 1.6250279% WeightedAverageMaturity 7.051Years DateAndTermStructure Dated 5/01/2016 DeliveryDate 5/04/2016 FirstCouponDate 2/01/2017 Firstavailablecalldate CallPrice - GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page3 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final PricingSummary MaturityTypeofBondCouponYield Maturity ValuePriceDollarPrice 02/01/2018 SerialCoupon 2.000%0.750%250,000.00 102.158%255,395.00 02/01/2019 SerialCoupon 2.000%0.875%250,000.00 103.040%257,600.00 02/01/2020 SerialCoupon 2.000%1.050%255,000.00 103.476%263,863.80 02/01/2021 SerialCoupon 2.000%1.150%255,000.00 103.910%264,970.50 02/01/2022 SerialCoupon 2.000%1.250%260,000.00 104.142%270,769.20 02/01/2023 SerialCoupon 2.000%1.350%270,000.00 104.174%281,269.80 02/01/2024 SerialCoupon 2.000%1.400%c 275,000.00 103.846%285,576.50 02/01/2025 SerialCoupon 2.000%1.500%c 275,000.00 103.193%283,780.75 02/01/2026 SerialCoupon 2.000%1.600%c 280,000.00 102.545%287,126.00 02/01/2027 SerialCoupon 2.000%1.700%c 250,000.00 101.902%254,755.00 02/01/2032 Term1Coupon 2.400%2.400%295,000.00 100.000%295,000.00 Total---$2,915,000.00-$3,000,106.55 BidInformation ParAmountofBonds $2,915,000.00 ReofferingPremiumor(Discount)85,106.55 GrossProduction $3,000,106.55 TotalUnderwriter'sDiscount(0.640%)$(18,656.00) Bid(102.280%)2,981,450.55 AccruedInterestfrom05/01/2016to05/04/2016 495.66 TotalPurchasePrice $2,981,946.21 BondYearDollars $20,651.25 AverageLife 7.084Years AverageCoupon 2.0791478% NetInterestCost(NIC)1.7573728% TrueInterestCost(TIC)1.7267194% GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page4 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final ProofofPremium/5YrCallBondSelectionofCallDates/Prices MaturityCallDateCallPrice PVatBond YieldLowest? 02/01/2024 --283,399.85 No 02/01/2024 02/01/2023 100.000%282,376.16 Yes 02/01/2025 --284,407.54 No 02/01/2025 02/01/2023 100.000%282,376.16 Yes 02/01/2026 --290,588.57 No 02/01/2026 02/01/2023 100.000%287,510.27 Yes 02/01/2027 --260,341.76 No 02/01/2027 02/01/2023 100.000%256,705.60 Yes GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page6 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final ProofofD/SforArbitragePurposes Date Principal Interest Total 05/04/2016 --- 02/01/2017 -44,610.00 44,610.00 08/01/2017 -29,740.00 29,740.00 02/01/2018 250,000.00 29,740.00 279,740.00 08/01/2018 -27,240.00 27,240.00 02/01/2019 250,000.00 27,240.00 277,240.00 08/01/2019 -24,740.00 24,740.00 02/01/2020 255,000.00 24,740.00 279,740.00 08/01/2020 -22,190.00 22,190.00 02/01/2021 255,000.00 22,190.00 277,190.00 08/01/2021 -19,640.00 19,640.00 02/01/2022 260,000.00 19,640.00 279,640.00 08/01/2022 -17,040.00 17,040.00 02/01/2023 1,350,000.00 17,040.00 1,367,040.00 08/01/2023 -3,540.00 3,540.00 02/01/2024 -3,540.00 3,540.00 08/01/2024 -3,540.00 3,540.00 02/01/2025 -3,540.00 3,540.00 08/01/2025 -3,540.00 3,540.00 02/01/2026 -3,540.00 3,540.00 08/01/2026 -3,540.00 3,540.00 02/01/2027 -3,540.00 3,540.00 08/01/2027 -3,540.00 3,540.00 02/01/2028 55,000.00 3,540.00 58,540.00 08/01/2028 -2,880.00 2,880.00 02/01/2029 55,000.00 2,880.00 57,880.00 08/01/2029 -2,220.00 2,220.00 02/01/2030 55,000.00 2,220.00 57,220.00 08/01/2030 -1,560.00 1,560.00 02/01/2031 65,000.00 1,560.00 66,560.00 08/01/2031 -780.00 780.00 02/01/2032 65,000.00 780.00 65,780.00 Total$2,915,000.00$376,070.00$3,291,070.00 GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page7 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final ProofOfBondYield@1.5811359% DateCashflowPVFactorPresentValue Cumulative PV 05/04/2016 -1.0000000x -- 02/01/2017 44,610.00 0.9883873x 44,091.96 44,091.96 08/01/2017 29,740.00 0.9806347x 29,164.08 73,256.03 02/01/2018 279,740.00 0.9729429x 272,171.06 345,427.10 08/01/2018 27,240.00 0.9653115x 26,295.09 371,722.18 02/01/2019 277,240.00 0.9577399x 265,523.82 637,246.00 08/01/2019 24,740.00 0.9502277x 23,508.63 660,754.63 02/01/2020 279,740.00 0.9427745x 263,731.73 924,486.36 08/01/2020 22,190.00 0.9353796x 20,756.07 945,242.43 02/01/2021 277,190.00 0.9280428x 257,244.19 1,202,486.62 08/01/2021 19,640.00 0.9207636x 18,083.80 1,220,570.42 02/01/2022 279,640.00 0.9135414x 255,462.72 1,476,033.14 08/01/2022 17,040.00 0.9063759x 15,444.65 1,491,477.78 02/01/2023 1,367,040.00 0.8992666x 1,229,333.38 2,720,811.16 08/01/2023 3,540.00 0.8922130x 3,158.43 2,723,969.60 02/01/2024 3,540.00 0.8852148x 3,133.66 2,727,103.26 08/01/2024 3,540.00 0.8782715x 3,109.08 2,730,212.34 02/01/2025 3,540.00 0.8713826x 3,084.69 2,733,297.03 08/01/2025 3,540.00 0.8645478x 3,060.50 2,736,357.53 02/01/2026 3,540.00 0.8577665x 3,036.49 2,739,394.03 08/01/2026 3,540.00 0.8510385x 3,012.68 2,742,406.70 02/01/2027 3,540.00 0.8443632x 2,989.05 2,745,395.75 08/01/2027 3,540.00 0.8377403x 2,965.60 2,748,361.35 02/01/2028 58,540.00 0.8311694x 48,656.65 2,797,018.00 08/01/2028 2,880.00 0.8246499x 2,374.99 2,799,392.99 02/01/2029 57,880.00 0.8181817x 47,356.35 2,846,749.35 08/01/2029 2,220.00 0.8117641x 1,802.12 2,848,551.47 02/01/2030 57,220.00 0.8053969x 46,084.81 2,894,636.28 08/01/2030 1,560.00 0.7990796x 1,246.56 2,895,882.84 02/01/2031 66,560.00 0.7928119x 52,769.56 2,948,652.40 08/01/2031 780.00 0.7865934x 613.54 2,949,265.95 02/01/2032 65,780.00 0.7804236x 51,336.26 3,000,602.21 Total$3,291,070.00-$3,000,602.21- DerivationOfTargetAmount ParAmountofBonds $2,915,000.00 ReofferingPremiumor(Discount)85,106.55 AccruedInterestfrom05/01/2016to05/04/2016 495.66 OriginalIssueProceeds $3,000,602.21 GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page8 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final DerivationOfForm8038YieldStatistics Maturity Issuance ValuePriceIssuancePriceExponentBondYears 05/04/2016 ----- 02/01/2018 250,000.00 102.158%255,395.00 1.7416667x 444,812.96 02/01/2019 250,000.00 103.040%257,600.00 2.7416667x 706,253.33 02/01/2020 255,000.00 103.476%263,863.80 3.7416667x 987,290.39 02/01/2021 255,000.00 103.910%264,970.50 4.7416667x 1,256,401.79 02/01/2022 260,000.00 104.142%270,769.20 5.7416667x 1,554,666.49 02/01/2023 270,000.00 104.174%281,269.80 6.7416667x 1,896,227.24 02/01/2024 275,000.00 103.846%285,576.50 7.7416667x 2,210,838.07 02/01/2025 275,000.00 103.193%283,780.75 8.7416667x 2,480,716.72 02/01/2026 280,000.00 102.545%287,126.00 9.7416667x 2,797,085.78 02/01/2027 250,000.00 101.902%254,755.00 10.7416667x 2,736,493.29 02/01/2028 55,000.00 100.000%55,000.00 11.7416667x 645,791.67 02/01/2029 55,000.00 100.000%55,000.00 12.7416667x 700,791.67 02/01/2030 55,000.00 100.000%55,000.00 13.7416667x 755,791.67 02/01/2031 65,000.00 100.000%65,000.00 14.7416667x 958,208.33 02/01/2032 65,000.00 100.000%65,000.00 15.7416667x 1,023,208.33 Total$2,915,000.00-$3,000,106.55-$21,154,577.72 IRSForm8038 WeightedAverageMaturity=BondYears/IssuePrice 7.051Years TotalInterestfromDebtService 429,370.00 AccruedInterestfrom05/01/2016to05/04/2016 (495.66) Reoffering(Premium)orDiscount (85,106.55) TotalInterest 343,767.79 NIC=Interest/(IssuePrice*AverageMaturity)1.6250279% BondYieldforArbitragePurposes 1.5811359% GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page9 $2,915,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A Final DetailCostsOfIssuance Dated05/01/2016|Delivered05/04/2016 COSTSOFISSUANCEDETAIL FinancialAdvisor $18,400.00 BondCounsel $6,000.00 RatingAgencyFee $11,000.00 PayingAgent/FiscaltoCall $4,315.00 TOTAL $39,715.00 GOBond2016A-Final|IssueSummary|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page10 $1,805,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A DowntownImprovementPortion Final DebtServiceSchedule Part1of2 DatePrincipalCouponInterestTotalP+IFiscalTotal 05/04/2016 ----- 02/01/2017 --27,075.00 27,075.00 27,075.00 08/01/2017 --18,050.00 18,050.00 - 02/01/2018 170,000.00 2.000%18,050.00 188,050.00 206,100.00 08/01/2018 --16,350.00 16,350.00 - 02/01/2019 170,000.00 2.000%16,350.00 186,350.00 202,700.00 08/01/2019 --14,650.00 14,650.00 - 02/01/2020 175,000.00 2.000%14,650.00 189,650.00 204,300.00 08/01/2020 --12,900.00 12,900.00 - 02/01/2021 175,000.00 2.000%12,900.00 187,900.00 200,800.00 08/01/2021 --11,150.00 11,150.00 - 02/01/2022 180,000.00 2.000%11,150.00 191,150.00 202,300.00 08/01/2022 --9,350.00 9,350.00 - 02/01/2023 180,000.00 2.000%9,350.00 189,350.00 198,700.00 08/01/2023 --7,550.00 7,550.00 - 02/01/2024 185,000.00 2.000%7,550.00 192,550.00 200,100.00 08/01/2024 --5,700.00 5,700.00 - 02/01/2025 185,000.00 2.000%5,700.00 190,700.00 196,400.00 08/01/2025 --3,850.00 3,850.00 - 02/01/2026 190,000.00 2.000%3,850.00 193,850.00 197,700.00 08/01/2026 --1,950.00 1,950.00 - 02/01/2027 195,000.00 2.000%1,950.00 196,950.00 198,900.00 Total$1,805,000.00-$230,075.00$2,035,075.00- GOBond2016A-Final|DowntownImprovement|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page11 $1,805,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A DowntownImprovementPortion Final DebtServiceSchedule Part2of2 YieldStatistics AccruedInterestfrom05/01/2016to05/04/2016 300.83 BondYearDollars $11,503.75 AverageLife 6.373Years AverageCoupon 2.0000000% NetInterestCost(NIC)1.5936503% TrueInterestCost(TIC)1.5662345% BondYieldforArbitragePurposes 1.5811359% AllInclusiveCost(AIC)1.7928352% IRSForm8038 NetInterestCost 1.4468659% WeightedAverageMaturity 6.361Years DateAndTermStructure Dated 5/01/2016 DeliveryDate 5/04/2016 FirstCouponDate 2/01/2017 Firstavailablecalldate 2/01/2023 CallPrice 100.000% GOBond2016A-Final|DowntownImprovement|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page12 $1,805,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A DowntownImprovementPortion Final 105%Levy DateTotalP+I105%Levy Special Assessment Revenue* CityNet Levy Levy Year Collection Year 02/01/2017 27,075.00 28,428.75 -28,428.75 02/01/2018 206,100.00 216,405.00 210,321.45 6,083.55 2016 2017 02/01/2019 202,700.00 212,835.00 210,321.44 2,513.56 2017 2018 02/01/2020 204,300.00 214,515.00 210,321.45 4,193.55 2018 2019 02/01/2021 200,800.00 210,840.00 210,321.44 518.56 2019 2020 02/01/2022 202,300.00 212,415.00 210,321.45 2,093.55 2020 2021 02/01/2023 198,700.00 208,635.00 210,321.45 -2021 2022 02/01/2024 200,100.00 210,105.00 210,321.46 -2022 2023 02/01/2025 196,400.00 206,220.00 210,321.44 -2023 2024 02/01/2026 197,700.00 207,585.00 210,321.44 -2024 2025 02/01/2027 198,900.00 208,845.00 210,321.45 -2025 2026 02/01/2028 ----2026 2027 02/01/2029 ----2027 2028 02/01/2030 ----2028 2029 02/01/2031 ----2029 2030 02/01/2032 ----2030 2031 Total$2,035,075.00$2,136,828.75$2,044,294.37$43,831.52 GOBond2016A-Final|DowntownImprovement|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page13 *SpecialAssessmentstotal$1,811,000(project100%assessed)spreadovertenyearsat2.75%(1.00%above theTICrate).The2/1/17paymentwillbepaidfromUtilityRevenues. $510,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A SewerUtilityPortion Final DebtServiceSchedule Part1of2 DatePrincipalCouponInterestTotalP+IFiscalTotal 05/04/2016 ----- 02/01/2017 --8,205.00 8,205.00 8,205.00 08/01/2017 --5,470.00 5,470.00 - 02/01/2018 30,000.00 2.000%5,470.00 35,470.00 40,940.00 08/01/2018 --5,170.00 5,170.00 - 02/01/2019 30,000.00 2.000%5,170.00 35,170.00 40,340.00 08/01/2019 --4,870.00 4,870.00 - 02/01/2020 30,000.00 2.000%4,870.00 34,870.00 39,740.00 08/01/2020 --4,570.00 4,570.00 - 02/01/2021 30,000.00 2.000%4,570.00 34,570.00 39,140.00 08/01/2021 --4,270.00 4,270.00 - 02/01/2022 30,000.00 2.000%4,270.00 34,270.00 38,540.00 08/01/2022 --3,970.00 3,970.00 - 02/01/2023 35,000.00 2.000%3,970.00 38,970.00 42,940.00 08/01/2023 --3,620.00 3,620.00 - 02/01/2024 35,000.00 2.000%3,620.00 38,620.00 42,240.00 08/01/2024 --3,270.00 3,270.00 - 02/01/2025 35,000.00 2.000%3,270.00 38,270.00 41,540.00 08/01/2025 --2,920.00 2,920.00 - 02/01/2026 35,000.00 2.000%2,920.00 37,920.00 40,840.00 08/01/2026 --2,570.00 2,570.00 - 02/01/2027 35,000.00 2.000%2,570.00 37,570.00 40,140.00 08/01/2027 --2,220.00 2,220.00 - 02/01/2028 35,000.00 2.400%2,220.00 37,220.00 39,440.00 08/01/2028 --1,800.00 1,800.00 - 02/01/2029 35,000.00 2.400%1,800.00 36,800.00 38,600.00 08/01/2029 --1,380.00 1,380.00 - 02/01/2030 35,000.00 2.400%1,380.00 36,380.00 37,760.00 08/01/2030 --960.00 960.00 - 02/01/2031 40,000.00 2.400%960.00 40,960.00 41,920.00 08/01/2031 --480.00 480.00 - 02/01/2032 40,000.00 2.400%480.00 40,480.00 40,960.00 Total$510,000.00-$103,285.00$613,285.00- GOBond2016A-Final|SewerUtility|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page14 $510,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A SewerUtilityPortion Final DebtServiceSchedule Part2of2 YieldStatistics AccruedInterestfrom05/01/2016to05/04/2016 91.17 BondYearDollars $4,652.50 AverageLife 9.123Years AverageCoupon 2.2199893% NetInterestCost(NIC)2.0644858% TrueInterestCost(TIC)2.0388056% BondYieldforArbitragePurposes 1.5811359% AllInclusiveCost(AIC)2.2063732% IRSForm8038 NetInterestCost 1.9662340% WeightedAverageMaturity 9.057Years DateAndTermStructure Dated 5/01/2016 DeliveryDate 5/04/2016 FirstCouponDate 2/01/2017 Firstavailablecalldate 2/01/2023 CallPrice 100.000% GOBond2016A-Final|SewerUtility|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page15 $290,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A EquipmentPortion Final DebtServiceSchedule DatePrincipalCouponInterestTotalP+IFiscalTotal 05/04/2016 ----- 02/01/2017 --4,350.00 4,350.00 4,350.00 08/01/2017 --2,900.00 2,900.00 - 02/01/2018 30,000.00 2.000%2,900.00 32,900.00 35,800.00 08/01/2018 --2,600.00 2,600.00 - 02/01/2019 30,000.00 2.000%2,600.00 32,600.00 35,200.00 08/01/2019 --2,300.00 2,300.00 - 02/01/2020 30,000.00 2.000%2,300.00 32,300.00 34,600.00 08/01/2020 --2,000.00 2,000.00 - 02/01/2021 30,000.00 2.000%2,000.00 32,000.00 34,000.00 08/01/2021 --1,700.00 1,700.00 - 02/01/2022 30,000.00 2.000%1,700.00 31,700.00 33,400.00 08/01/2022 --1,400.00 1,400.00 - 02/01/2023 35,000.00 2.000%1,400.00 36,400.00 37,800.00 08/01/2023 --1,050.00 1,050.00 - 02/01/2024 35,000.00 2.000%1,050.00 36,050.00 37,100.00 08/01/2024 --700.00 700.00 - 02/01/2025 35,000.00 2.000%700.00 35,700.00 36,400.00 08/01/2025 --350.00 350.00 - 02/01/2026 35,000.00 2.000%350.00 35,350.00 35,700.00 Total$290,000.00-$34,350.00$324,350.00- YieldStatistics AccruedInterestfrom05/01/2016to05/04/2016 48.33 BondYearDollars $1,717.50 AverageLife 5.922Years AverageCoupon 2.0000000% NetInterestCost(NIC)1.5355400% TrueInterestCost(TIC)1.5075785% BondYieldforArbitragePurposes 1.5811359% AllInclusiveCost(AIC)1.7495531% IRSForm8038 NetInterestCost 1.3792676% WeightedAverageMaturity 5.917Years DateAndTermStructure Dated 5/01/2016 DeliveryDate 5/04/2016 FirstCouponDate 2/01/2017 Firstavailablecalldate 2/01/2023 CallPrice 100.000% GOBond2016A-Final|Equipment|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page16 $290,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A EquipmentPortion Final 105%Levy DateTotalP+I105%Levy CityNet Levy Levy Year Collection Year 02/01/2017 4,350.00 4,567.50 4,567.50 02/01/2018 35,800.00 37,590.00 37,590.00 2016 2017 02/01/2019 35,200.00 36,960.00 36,960.00 2017 2018 02/01/2020 34,600.00 36,330.00 36,330.00 2018 2019 02/01/2021 34,000.00 35,700.00 35,700.00 2019 2020 02/01/2022 33,400.00 35,070.00 35,070.00 2020 2021 02/01/2023 37,800.00 39,690.00 39,690.00 2021 2022 02/01/2024 37,100.00 38,955.00 38,955.00 2022 2023 02/01/2025 36,400.00 38,220.00 38,220.00 2023 2024 02/01/2026 35,700.00 37,485.00 37,485.00 2024 2025 Total$324,350.00$340,567.50$340,567.50 Note:The2/1/17paymentwillbepaidbyunuseddiscountfundsindebtservice. GOBond2016A-Final|Equipment|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page17 $310,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A WaterUtilityPortion Final DebtServiceSchedule Part1of2 DatePrincipalCouponInterestTotalP+IFiscalTotal 05/04/2016 ----- 02/01/2017 --4,980.00 4,980.00 4,980.00 08/01/2017 --3,320.00 3,320.00 - 02/01/2018 20,000.00 2.000%3,320.00 23,320.00 26,640.00 08/01/2018 --3,120.00 3,120.00 - 02/01/2019 20,000.00 2.000%3,120.00 23,120.00 26,240.00 08/01/2019 --2,920.00 2,920.00 - 02/01/2020 20,000.00 2.000%2,920.00 22,920.00 25,840.00 08/01/2020 --2,720.00 2,720.00 - 02/01/2021 20,000.00 2.000%2,720.00 22,720.00 25,440.00 08/01/2021 --2,520.00 2,520.00 - 02/01/2022 20,000.00 2.000%2,520.00 22,520.00 25,040.00 08/01/2022 --2,320.00 2,320.00 - 02/01/2023 20,000.00 2.000%2,320.00 22,320.00 24,640.00 08/01/2023 --2,120.00 2,120.00 - 02/01/2024 20,000.00 2.000%2,120.00 22,120.00 24,240.00 08/01/2024 --1,920.00 1,920.00 - 02/01/2025 20,000.00 2.000%1,920.00 21,920.00 23,840.00 08/01/2025 --1,720.00 1,720.00 - 02/01/2026 20,000.00 2.000%1,720.00 21,720.00 23,440.00 08/01/2026 --1,520.00 1,520.00 - 02/01/2027 20,000.00 2.000%1,520.00 21,520.00 23,040.00 08/01/2027 --1,320.00 1,320.00 - 02/01/2028 20,000.00 2.400%1,320.00 21,320.00 22,640.00 08/01/2028 --1,080.00 1,080.00 - 02/01/2029 20,000.00 2.400%1,080.00 21,080.00 22,160.00 08/01/2029 --840.00 840.00 - 02/01/2030 20,000.00 2.400%840.00 20,840.00 21,680.00 08/01/2030 --600.00 600.00 - 02/01/2031 25,000.00 2.400%600.00 25,600.00 26,200.00 08/01/2031 --300.00 300.00 - 02/01/2032 25,000.00 2.400%300.00 25,300.00 25,600.00 Total$310,000.00-$61,660.00$371,660.00- GOBond2016A-Final|WaterUtility|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page18 $310,000.00CityofCorcoran,Minnesota G.O.Bonds,Series2016A WaterUtilityPortion Final DebtServiceSchedule Part2of2 YieldStatistics AccruedInterestfrom05/01/2016to05/04/2016 55.33 BondYearDollars $2,777.50 AverageLife 8.960Years AverageCoupon 2.2199820% NetInterestCost(NIC)2.0582106% TrueInterestCost(TIC)2.0317184% BondYieldforArbitragePurposes 1.5811359% AllInclusiveCost(AIC)2.2021472% IRSForm8038 NetInterestCost 1.9586179% WeightedAverageMaturity 8.894Years DateAndTermStructure Dated 5/01/2016 DeliveryDate 5/04/2016 FirstCouponDate 2/01/2017 Firstavailablecalldate 2/01/2023 CallPrice 100.000% GOBond2016A-Final|WaterUtility|4/14/2016|12:55PM NorthlandSecurities,Inc. PublicFinance Page19 Apr.14. 2016 9:25AM UBB Securities Fax R14 No.3609 P. 1 PROPOSAL FORM TO: City of Corcoran, Minnesota Sale Date: April 14, 2016 CIO Northland Securities, Inc. 45 South Th Street, Suite 2000 Minneapolis, Minnesota 55402 Phone: 612 - 851 -5900, Fax: 612- 851 -5918 For all or none of the $2,915,000' General Obligation Bonds, Series 2016A, in accordance with the Notice of Sale, we will pay you $ 21 01 %1 LA5D . 5'5- , (not less than $2,877,105) plus accrued interest to date of delivery for fully registered Bonds bearing interest rates and maturing on February 1 as follows: 2100 % 2018 -n % 2023 2 -a0 % 2028 2.00 % 2019 v-,.v 0 Rio 2024 2•.4D % 2029 Z.00 % 2020 2.00% 2025 2.40 % 2030 2.00% 2021 2-60% 2026 2.40 % 2031 2.00 % 2022 2..00 % 2027 Z• Q% 2032 True interest percentage: I • q 2 tga % Term Bonds Option: Bonds maturing in the years: ZMS through 2o3Z through through through through through through Net interest cost: $ 30119 . JK To be accumulated into a Term Bonds maturing in year: x032 This bid is for prompt acceptance and is conditional upon deposit of said Bonds to a named registrar within 30 days from the date hereof, or thereafter at our option. We have received and reviewed the Preliminary Official Statement and have submitted our requests for additional information or corrections to the Official Statement dated April 1, 2016. As Syndicate Manager, we agree to provide the City with the reoffering price of the Bonds within 24 hours of the bid acceptance. Account Members: f i S-ov}e SO-^Y- t'k*me-1 t Account Manager: j . i cs' ^ y: The foregoing proposal is hereby duly accepted by and on behalf of the City of Corcoran, Minnesota at 1: 0 O PM on April 14, 2016. Mayor City Administrator e The City reserves the right to increase or decrease the principal amount of the Bonds. Any such - increase or decrease will be made in multiples of 55,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Apr.14. 2016 9:25AM UBB Securities Fax R14 No.3609 P. 1 PROPOSAL FORM TO: City of Corcoran, Minnesota Sale Date: April 14, 2016 CIO Northland Securities, Inc. 45 South Th Street, Suite 2000 Minneapolis, Minnesota 55402 Phone: 612 - 851 -5900, Fax: 612- 851 -5918 For all or none of the $2,915,000' General Obligation Bonds, Series 2016A, in accordance with the Notice of Sale, we will pay you $ 21 01 %1 LA5D . 5'5- , (not less than $2,877,105) plus accrued interest to date of delivery for fully registered Bonds bearing interest rates and maturing on February 1 as follows: 2100 % 2018 -n % 2023 2 -a0 % 2028 2.00 % 2019 v-,.v 0 Rio 2024 2•.4D % 2029 Z.00 % 2020 2.00% 2025 2.40 % 2030 2.00% 2021 2-60% 2026 2.40 % 2031 2.00 % 2022 2..00 % 2027 Z• Q% 2032 True interest percentage: I • q 2 tga % Term Bonds Option: Bonds maturing in the years: ZMS through 2o3Z through through through through through through Net interest cost: $ 30119 . JK To be accumulated into a Term Bonds maturing in year: x032 This bid is for prompt acceptance and is conditional upon deposit of said Bonds to a named registrar within 30 days from the date hereof, or thereafter at our option. We have received and reviewed the Preliminary Official Statement and have submitted our requests for additional information or corrections to the Official Statement dated April 1, 2016. As Syndicate Manager, we agree to provide the City with the reoffering price of the Bonds within 24 hours of the bid acceptance. Account Members: f i S-ov}e SO-^Y- t'k*me-1 t Account Manager: j . i cs' ^ y: The foregoing proposal is hereby duly accepted by and on behalf of the City of Corcoran, Minnesota at 1: 0 O PM on April 14, 2016. Mayor City Administrator e The City reserves the right to increase or decrease the principal amount of the Bonds. Any such - increase or decrease will be made in multiples of 55,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Apr.14. 2016 9:25AM UBB Securities Fax R14 No.3609 P. 1 PROPOSAL FORM TO: City of Corcoran, Minnesota Sale Date: April 14, 2016 CIO Northland Securities, Inc. 45 South Th Street, Suite 2000 Minneapolis, Minnesota 55402 Phone: 612 - 851 -5900, Fax: 612- 851 -5918 For all or none of the $2,915,000' General Obligation Bonds, Series 2016A, in accordance with the Notice of Sale, we will pay you $ 21 01 %1 LA5D . 5'5- , (not less than $2,877,105) plus accrued interest to date of delivery for fully registered Bonds bearing interest rates and maturing on February 1 as follows: 2100 % 2018 -n % 2023 2 -a0 % 2028 2.00 % 2019 v-,.v 0 Rio 2024 2•.4D % 2029 Z.00 % 2020 2.00% 2025 2.40 % 2030 2.00% 2021 2-60% 2026 2.40 % 2031 2.00 % 2022 2..00 % 2027 Z• Q% 2032 True interest percentage: I • q 2 tga % Term Bonds Option: Bonds maturing in the years: ZMS through 2o3Z through through through through through through Net interest cost: $ 30119 . JK To be accumulated into a Term Bonds maturing in year: x032 This bid is for prompt acceptance and is conditional upon deposit of said Bonds to a named registrar within 30 days from the date hereof, or thereafter at our option. We have received and reviewed the Preliminary Official Statement and have submitted our requests for additional information or corrections to the Official Statement dated April 1, 2016. As Syndicate Manager, we agree to provide the City with the reoffering price of the Bonds within 24 hours of the bid acceptance. Account Members: f i S-ov}e SO-^Y- t'k*me-1 t Account Manager: j . i cs' ^ y: The foregoing proposal is hereby duly accepted by and on behalf of the City of Corcoran, Minnesota at 1: 0 O PM on April 14, 2016. Mayor City Administrator e The City reserves the right to increase or decrease the principal amount of the Bonds. Any such - increase or decrease will be made in multiples of 55,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Apr.14. 2016 9:25AM UBB Securities Fax R14 No.3609 P. 1 PROPOSAL FORM TO: City of Corcoran, Minnesota Sale Date: April 14, 2016 CIO Northland Securities, Inc. 45 South Th Street, Suite 2000 Minneapolis, Minnesota 55402 Phone: 612 - 851 -5900, Fax: 612- 851 -5918 For all or none of the $2,915,000' General Obligation Bonds, Series 2016A, in accordance with the Notice of Sale, we will pay you $ 21 01 %1 LA5D . 5'5- , (not less than $2,877,105) plus accrued interest to date of delivery for fully registered Bonds bearing interest rates and maturing on February 1 as follows: 2100 % 2018 -n % 2023 2 -a0 % 2028 2.00 % 2019 v-,.v 0 Rio 2024 2•.4D % 2029 Z.00 % 2020 2.00% 2025 2.40 % 2030 2.00% 2021 2-60% 2026 2.40 % 2031 2.00 % 2022 2..00 % 2027 Z• Q% 2032 True interest percentage: I • q 2 tga % Term Bonds Option: Bonds maturing in the years: ZMS through 2o3Z through through through through through through Net interest cost: $ 30119 . JK To be accumulated into a Term Bonds maturing in year: x032 This bid is for prompt acceptance and is conditional upon deposit of said Bonds to a named registrar within 30 days from the date hereof, or thereafter at our option. We have received and reviewed the Preliminary Official Statement and have submitted our requests for additional information or corrections to the Official Statement dated April 1, 2016. As Syndicate Manager, we agree to provide the City with the reoffering price of the Bonds within 24 hours of the bid acceptance. Account Members: f i S-ov}e SO-^Y- t'k*me-1 t Account Manager: j . i cs' ^ y: The foregoing proposal is hereby duly accepted by and on behalf of the City of Corcoran, Minnesota at 1: 0 O PM on April 14, 2016. Mayor City Administrator e The City reserves the right to increase or decrease the principal amount of the Bonds. Any such - increase or decrease will be made in multiples of 55,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. STAFF REPORT Agenda Item 11b. Council Meeting: April 14, 2016 Prepared By: Jessica Beise Topic: Charter Commission Application - Russell Action Required: Approval Summary: Staff received an application for the Charter Commission from Jennifer Russell. Ms. Russell contacted the City, expressing interest in serving on any open commission. The Charter Commission currently is accepting applications as the commission is interested in increasing the number of commissioners. Ms. Russell has a community planning and economic development background. Staff recommends Ms. Russell’s appointment to the Charter Commission. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Options: 1. Appoint Jennifer Russel to the Charter Commission for a four year term. 2. Decline to appointment of Ms. Russell. Recommendation: Appoint Jennifer Russell to the Charter Commission for a four year term. Council Action: Consider a motion to appoint Jennifer Russell to the Charter Commission for a four year term. Attachments: 1. Charter Commission Application 2. Ms. Russell’s Resume Jennifer Russell 16209 71st LN, NE Otsego, MN | 320-237-4691 | russ23jen@gmail.com Areas of Expertise Finance, Budgeting & Cost Management Small business/Entrepreneur development Public speaking and presentation delivery Economic Project Management Proposal development/Research Community outreach Education St. Cloud State University Bachelor of Arts with Planning Emphasis Degree Earned-December 2013 Master of Public Administration Degree Earned-In progress Work Experience Housing and Economic Development Analyst Springsted Incorporated March 2016 – Present Tax increment revenue projections Abatement revenue projections Review of development projects including developer capacity analysis, project feasibility analysis, and needs or “but-for” finding Projecting cash flow for existing TIF districts TIF compliance reports Economic Development Director East Central Regional Development Commission May 2014 – March 2016 Manages Federal EDA Economic Development District and implement economic development goals for a five county region Manages the Revolving Loan Fund while developing ways to retain current businesses and assists in the development, growth and attraction of new businesses within the region Conduct research on the development and growth of Central Minnesota’s economy Conduct one-on-one business retention visits within five counties Delivered $200,000 business investment and over 100 jobs by preparing proposal, assisting with funding opportunities and negotiating initial incentives Develop and update the five year Comprehensive Economic Development Strategies (CEDS) comprehensive plan Provide and promote technical planning and grant writing assistance to local units of government Spearheaded efforts resulting in the establishment of a $4M medical campus within the region Researched & compiled feasibility studies for local projects while engaging with local key stakeholders Supervises industrial recruiting activities including prospect acquisition; development and coordination of packages, and building relationships with internal & external economic development associations Aids in regional marketing efforts working with local units of government; newsletter, print, website, blog, email, social media and direct mail Economic Development Associate City of Lino Lakes January 2014 – May 2015 Assists potential new businesses in site analysis, including demographic, tax, fee, development, and related information Manage the City of Lino Lake’s business retention data base, including preparing regular internal and external reports Collaborated with senior management to plan business and technology initiatives and budgets Coordinated planning and implementation of city marketing initiatives, branding, and related activities within the community development department Established priority action areas for the City’s Downtown Plan Created content for city website, sales presentations, email campaigns Initiated and managed economic development, redevelopment and land use research, studies and projects Performed the day-to-day administrative activities and functions in support of the Mayor’s office, City Administration, Economic Development Division and the City Council’s office Assisted with business retention and expansion program efforts Community Development Associate Initiative Foundation June 2013 – January 2014 Planned and implemented the Thriving Communities Initiative training program in local communities creating a community vision and community action goals for sustainability and growth Assist Community and Economic Development Specialist in the implementation of the Downtown Placemaking and Destination Marketing Plans Prepared a variety of correspondence, memoranda, reports, and other material including recorded and prepared minutes from a variety of meetings Promoted and taught asset based economic development and creative place-making in rural communities Assisted with grant writing and the grant reviewing process Planning Intern City of Big Lake May 2011 – July 2013 Maintained community relationships by representing the city as a liaison for the department, reporting and/or presenting to community groups Participated in comprehensive planning and development as well as reviewed concept plans and site plans including materials of a confidential nature; recorded and prepared minutes from a variety of meetings Assisted in site analysis by preparing information packets and working with developers and engineers Prepared applications for variances, conditional use permits, re-zonings and subdivision approvals Responded to citizen complaints and reports from other agencies and departments on alleged violations of city zoning and related municipal codes and ordinances Assisted with city wide marketing efforts of the NorthStar, local business recruitment, parks and trails and community engagement events . Professional Affiliations • Workforce Development Committee- GPS 45:93 • Kanabec County Economic Advisory Committee • Minnesota Housing Partnership Committee-Kanabec County • Pine Technical College Advisory Committee • Minnesota Association of Development Organization STAFF REPORT Agenda Item 11c. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Public Works Crew Leader – Job Description and Recruitment Process Action Required: Approval Summary: At the March 10, 2016 City Council Work Session, Council reviewed information related to future staff planning for Public Works. After discussion, Council directed staff move forward towards creating a lead position and to continue to explore the option of a City Engineer/Public Works Director position. Attached to this report is a proposed job description for the Crew Leader position. If the job description is approved and staff is authorized to move forward with the recruitment the end result would be to promote an existing Maintenance Worker to the Crew Leader position; no additional staff would be hired at this time. It should be mentioned however that it is anticipated that an additional Maintenance Worker will be included in the 2017 budget to be funded out of the water and sanitary sewer funds. Draft recruitment timeline: • April 15, 2016: Post new Crew Leader position internally for hire • April 27, 2016: Applications due by 12:00 pm • May 2, 2016: Interviews • May 12, 2016: Appoint Crew Leader to position effective May 14, 2016. o May 14, 2016 is the beginning of a new pay period Financial/Budget: The Crew Leader job description was reviewed and the points assigned to the job rates it at a grade 10 as compared to grade 7 for the Maintenance Worker position. The below table shows the comparison between the grades: Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 7 $22.21 $23.02 $23.84 $24.65 $25.46 $26.27 $27.09 10 $26.33 $27.29 $28.25 $29.22 $30.18 $31.14 $32.10 It is anticipated that the individual selected would be placed at the 1 Year stop of grade 10 which is $28.25/hour. The 2016 budget was approved anticipating someone in the Crew Leader position for the entire year. The promotion would not result in an increase to the budget. Page 2 Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Approve the Crew Leader Job Description and authorize the City Administrator to begin the recruitment process. 2. Send back for further review. Recommendation: Approve the Crew Leader Job Description and authorize the City Administrator to begin the recruitment process. Council Action: Consider a motion to approve the Crew Leader Job Description and authorize the City Administrator to begin the recruitment process. Attachments: 1. Job Description – Crew Leader CREW LEADER ©City of Corcoran 2016 1 Department: Public Works Reports To: PW Superintendent Points: 285 Grade: 10 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: April, 2016 Job Summary: The Public Works Crew Leader provides work planning and training to public works workers maintaining roads, drainage, wastewater and surface water collection, water distribution, equipment maintenance, parks and buildings. Work includes inspection of work performed by contractors. The Crew Leader performs heavy equipment operation similar to the work of those supervised. Scope of Impact: The PW Crew Leader, working with the PW Superintendent, provides leadership to special projects and routine work performed by the department and has measurable impact on public services and safety and citizen satisfaction with services. Essential Duties and Responsibilities: • Directs the activities of public works employees and motivates performance as assigned by the Public Works Superintendent and/or City Administrator. o Ensures that workers know and follow all safety procedures according to industry best practices and state and federal regulations; o Provides training and assigns workers to activities based on their skills and proficiency as well as needs for work experience; o Assists the Superintendent by coaching as needed and monitoring performance. • Leads monthly, weekly and daily work assignments. o Adjusts work plans daily in response to weather related conditions; o In the absence of the Superintendent monitors weather conditions and is alert for possible early call-in to address snow, ice or flooding; o • Leads maintenance of equipment and facilities. o Monitors hours on motorized equipment and ensures that manufacturer recommended services are performed; o Inspects equipment at the end of shifts to ensure safety and readiness of equipment; o Troubleshoots motorized equipment problems and reports observations based on seriousness; City of Corcoran CREW LEADER ©City of Corcoran 2016 2 o Carries out maintenance of grounds and parking areas at city hall, parks and public works facilities; o Ensures that the public works facility is organized and safe; o Directs the seasonal opening and closing of park facilities and the maintenance of grounds and active play areas; directs application of chemicals on park property. • Performs assigned work in an efficient and safe manner. o Follows all safety procedures according to industry best practices and state and federal regulations; follows all City and Department policies; o Strives to learn and gain proficiency in a broad variety of equipment operation; o Performs work in a manner that protects public and private assets; o Responds immediately to problems with sewer or water; identifies problems and, after taking action to mitigate further damage; confers with the Superintendent on follow-up action; o Suggests improved methods and practices for public works when experience and common sense dictates. • Operates appropriate equipment to clear brush, install culverts, mow grass, remove silt and other drainage obstructions, patch potholes, erect signs, repair frost boils, remove and replace concrete curbs and asphalt roadways and other duties relating to park and roadway maintenance. o Blacktop work will include sub cutting, removal, installation, compaction of asphalt, and seal coating; o Concrete work will include removal of concrete, forming, curb pouring, and finishing; o Performs right-of-way maintenance to avoid obstruction of view, overhanging trees, clogged ditches and retention ponds; o Drives medium, heavy, and light trucks in order to deliver and pick up materials and supplies; o Operates snow removal equipment in a safe, responsible manner in order to provide a passable condition and maximum safety on public roads and property. • Directs work necessary to maintain the water and sanitary sewer system o Installs water meters, flushes hydrants; o Shuts off water to properties in emergencies or as directed; o Inspects to ensure that sump pumps are not discharged into the sanitary sewer system; o Assists with lift station maintenance, etc. • Carries out mitigation services for nuisance properties or noxious weeds and reports time and materials used. • Responds to emergencies and natural disasters with crews and equipment. o Works to restore the transportation network so that emergency vehicles can pass; o Provides support to communities with joint powers agreements in the event of a natural disaster; coordinates the work of other organizations providing response to City of Corcoran emergencies. CREW LEADER ©City of Corcoran 2016 3 • Operates equipment and performs the work of a heavy equipment operator. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires specialized training beyond high school and four or more years of public works maintenance experience, or equivalent. A Class A CDL with air brakes endorsement is required. A DOT Physical Health Card is required. At the directive of the Superintendent to obtain licenses necessary to operate the water and sanitary sewer system. Ability to respond to emergency calls within 30 minutes. Additional training post-hire may be required. Desired Qualifications: Additional desired qualifications include experience in a municipal or government setting. Coursework or certifications in civil engineering inspections are preferred. Construction inspection, mechanic training and supervision classes are preferred. Water and wastewater operation, construction inspection and mechanic training and are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Knowledge of equipment used by the department; ability to analyze and resolve problems; mechanical ability and knowledge of equipment troubleshooting and maintenance procedures; • Knowledge of civil engineering principals and road construction procedures; ability to read engineering drawings and to use specialized equipment to read elevations and locate boundaries and right-of-ways; • Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Ability to perform in a professional and courteous manner to requests from other staff members; ability to maintain a positive attitude toward work, the public, and coworkers; ability to be public service oriented with tactful and effective conflict resolution skills; • The ability to work independently and to prioritize work requests; • Knowledge of traffic laws, ordinances, and regulations involved in equipment operation; • Knowledge of water distribution and wastewater collection; ability to read control panels, meters and gauges, to be able to detect when problems are occurring, and respond appropriately; • Knowledge of the occupational hazards and safety precautions necessary to perform manual and maintenance work; • Knowledge of the location of City streets, easements and alleys; • Knowledge of erosion control and conservation management practices; CREW LEADER ©City of Corcoran 2016 4 • Skill in coordinating the flow of information/communication between staff, consultants, City Administrator, Park Commission, and City Council, with the ability to effectively manage time and work to meet deadlines; • Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others; • Ability to operate a telephone or radio to communicate effectively with City staff, elected officials, state and county agencies and the public; • Ability to follow and give oral and written instructions; • Ability to perform mathematical calculations and to use a typewriter and computer; • Will have a high degree of integrity and a high sense of personal and professional ethics. Physical and Mental Requirements: Physical effort ranges from light to heavy, with lifting, pushing, pulling or carrying up to 60 pounds intermittently. Heavier work may require use of a helper or power equipment. Lifting over 60 pounds without assistance is discouraged and should be a last resort. Plowing snow may require high attention to the road and environment to avoid accidents. Working Conditions: Work is mainly outdoors or in a vehicle. Work includes driving within the City of Corcoran to observe conditions that require attention and visiting sites related to project work or maintenance. There is exposure to weather conditions and dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing and working close to moving equipment. Work may include extended or irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ___________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ____________________________________________________ STAFF REPORT Agenda Item 11d. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Neighborhood Meeting Recap – Willow Drive Improvement Project Action Required: Direction Summary: On Tuesday, March 29th, a neighborhood meeting was held for the proposed Willow Drive Improvement project. Invitations were mailed to 88 addresses covering 101 parcels on or adjacent to the three phase project area. The meeting was also open to the general public. 47 individuals attended the meeting along with the full City Council and four staff. The meeting began with a brief presentation followed by an opportunity for attendees to share their comments and concerns. Attached to this report is a document showing the notes taken from the event as well as staff responses drafted since the meeting; additionally, the four comment cards received are attached. At this point staff is looking for direction on next steps to take on the proposed project. Possible options include moving forward with the project with the information at hand, working on a more comprehensive project to obtain more information for the decision making process, or abandoning the project. Financial/Budget: The estimated costs for the first portion of the project (Medina border to Homestead Trail) are $1,929,627. A financial plan has yet to be approved allocating those costs. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: 1. Continue moving forward with the project with work on finalizing the assessment plan. 2. Direct staff to obtain additional information. 3. Abandon the project. 4. Other. Recommendation: Due to the policy nature of this decision, staff does not have a recommendation on what direction to take. That being said, the following comments are offered: • If Council support does not exist to pave gravel collector roads the project should be abandoned in order to avoid additional staff time or project expenses. • If Council support exists to move forward with the specific Willow Drive project this year, a financial model should be agreed upon quickly to accommodate the remaining steps in the project. • If Council support exists to pave gravel collector roads however there is not enough support to move forward due to missing information, it may be beneficial to table this project while additional information is gathered. This would however not allow for a project to be completed in 2016. Council Action: Direct staff on next steps related to the Willow Drive Improvement Project Attachments: 1. Notes from March 29, 2016 Neighborhood Meeting with Responses 2. April 1, 2016 Letter from City Attorney John Thames 3. Completed Comment Cards 1 Notes from March 29, 2016 Neighborhood Meeting with Responses • What are the benefits to the people? o The first type of benefit is property value. The City has obtained a “letter of benefit” that shows an increase in property value based upon the improvement. o Other benefits include improved road conditions, reduced dust, and less annual maintenance hours as compared to gravel roads. • How were the counts completed? (location, time frame, etc.) o This can vary but typically counts are taken over 48 hours and then averaged out. In order to get two sections done in one week it is typical that a 48 hour count happens on Monday/Tuesday and Wednesday/Thursday. MNDOT can dictate when and where the counts take place so they could order a Tuesday/Wednesday count. Counts are not taken on holidays or Fridays. o The last MSA counts were taken in 2014. • Do collector roads require turn lanes? o Need for turn lanes is based upon traffic counts, it is not anticipated that turn lanes would be recommended for this project nor is it being advocated. Once plans and specifications are finalized there would be a potential that they could be recommended. • What is the average road speed of a paved collector road? MNDOT? o Staff is unaware of an average statewide road speed for paved collector roads. • What is a collector road? o The Comprehensive Plan defines a Collector as follows Collector streets provide more land access than and generally connect to arterials and provide connections to arterials. Mobility and land access are equally important and direct land access should predominately be to development concentrations. Collector road spacing ranges from ¼ to ¾ of a mile in a fully developed area and ½ to 1 mile in a developing area. Collectors can be broken down further into major and minor collectors. Major collectors generally connect to minor arterials and serve shorter trips within the County or City. An example of a major collector within Corcoran is CSAH 10. Minor collectors provide the connection between neighborhoods, commercial or industrial areas and the major collector/minor arterial system. Oakdale Drive, Trail Haven Road, Kalk Road, and Willow Drive are examples of minor collectors within the City. • Will become a bypass for drivers to avoid CR 116/Hwy. 55 intersection. o It is likely that the number of vehicles will increase with the improvement; no study has been completed to project that increase. The size of the increase would be due to individuals preferring this route over a previous route or due to future development. 2 • Studies show gravel roads are cheaper to maintain than paved (MNDOT study, MPR study, Wall Street Journal study, Purdue-Department of Civil Engineering study, LRRB when not to pave, Midwest Industrial, Wall Street) o Studies vary greatly depending on traffic counts and type of maintenance actually performed on the road; additional studies exist stating that maintaining paved roads is cheaper. A comprehensive look at costs specifically to Corcoran is the only way to fully understand which type of road is less expensive to maintain in Corcoran. • What is the life of a road, how does the amount and type of traffic affect the life expectancy of a road? o Anticipated life of a paved road is 30 – 40 years. This life however depends on three seal coats (years 7, 14, and 28) and an overlay (year 21). o Higher amounts of traffic use and heavy equipment will reduce the life of a road compared to that with lower use. The amount of traffic on Willow Drive/Larkin Road however is not considered a high amount. • Petition shows a number of people against the project (individual referenced information from petition). • How does a Council decide to move on a project? Based upon citizen input? How can share with Council that do not support project? o Council responded to this at the meeting; decision to move forward would be by a majority vote of the City Council. • 1988 five year plan to pave roads, moved here and was told that paving would happen. • When should pave roads study from MNDOT; 500 average daily traffic. o A 2006 Minnesota Local Technical Assistance Program study (University of Minnesota Center for Transportation Studies) titled “To Pave or Not to Pave? Making informed decisions on when to upgrade a gravel road” found that gravel road maintenance costs per mile appear to increase considerably after and average daily traffic (ADT) level of 200 vehicles per day. It also referenced a South Dakota study that found that paved roads are most cost- effective at ADT levels above 150 vehicles per day. o Ultimately there are many variables that need to be considered and studies completed elsewhere cannot decide what is best for Corcoran but can provide valuable information to consider. • Roads need to be improved at some level as cause car maintenance (pave or other improvement) • People need to drive slower. • Comp plan has said we are going to pave roads o In the Transportation section of the Comprehensive Plan, Goal 1 Policy 7 states “Pave appropriate public gravel roads deemed necessary by the City as circumstances such as development, regional improvements, City needs or other circumstances dictate, subject to financial feasibility and funding available.” • Speed is a law enforcement issue, not paving issue. • Many near misses take place already near Horseplay Ranch 3 • What happens if farm equipment ruins the road? o Normal wear and tear is expected, if the road was damaged due to operator error (for example if a field disc was dropped on the road inadvertently) the City would seek reimbursement for damages to public infrastructure. • Road issues are short-term in the spring. • Country/gravel lifestyle is important. • Is Medina going to pave their section? o The City of Medina is aware of the possibility of a paving project and discussions have taken place regarding the paving of the remaining gravel section in Medina. • Value increase results in a tax increase, value increase is not helpful until sale. • Collector road improvement is a City benefit more than local. • City should consider a street tax to cover cost of roads. • What is feasibility of utility improvements? How soon related to paving, don’t want to pay twice. o A portion of Larkin Road is inside the 2030 Sanitary Sewer Service; that being stated there are no planned or anticipated utility improvements for the road. • Why do we only have so many miles of MSA roads? o MSA total mileage is limited to 20% of total city road mileage. County Roads are not included in the total city road mileage. As we build new streets with new development, our total available MSA mileage increases at that same 20% rate. MSA cities can determine which roads are designated as MSA. Each MSA road needs to start and terminate at another MSA road, County road, or State road. This is typically the reason that MSA designation is used on collector type roads. • What percentage of traffic is non-Corcoran? o It is unknown what percentage of traffic is non-Corcoran. • What is project schedule? o City Council is discussing the project and possible financial models. If the project is to move forward the next steps would be to establish an assessment policy, hold an improvement hearing, approve a feasibility study, complete acquisition (if needed), approve plans and specifications, bid project, award and order project, and hold an assessment hearing. • Concerned about speed of road. • Quality of road is different before and after Blue Bonnet Drive • What is future plan to maintain if move forward? Why is Larkin Road not maintained? o While no formal maintenance plan exists, the goal would be to maintain as outlined above with seal coats and overlay to achieve a maximum life expectancy. • Will get assessed for Larkin Road section? o If a benefit can be proved from the improvement the City Council may assess that benefit. 4 • Why not do Larkin Road section first to fix? o This was discussed by staff and Council; the Willow Drive section was recommended by staff. • Has staff surveyed each neighborhood who wants their road to be paved? o No formal survey has been conducted of neighborhoods regarding their support for paving gravel roads. • Need comprehensive policy for when properties get charged and for what over the long term, 50 years (seal coating, overlay, etc.) • Need to add stop signs at intersections to keep speed down. • Farm equipment needs access; would paving increase conflicts with traffic? o Generally the road would be widened in almost all areas increasing space for farm traffic, accesses would also continue to exist. In addition, sight lines improve which increases safety. The design of a paved road is also structurally more capable of handling farm equipment. • Once an MSA road, always an MSA road. State controls speed which will increase. o Staff is not aware of any requirements to notify the State of Minnesota of road improvements relative to roadway speed limits; however, if the State initiated an investigation into roadway speeds, they may unilaterally change the speed limit. If the State initiated a speed limit study, one of the numerous factors they would consider is the actual speed of traffic traveling on the roadway. The standard recommendation based on the speed survey would be the 85th percentile of actual vehicle speeds. Based on the Police Department speed survey, this would most likely be 45 mph. This would be one of the many factors considered. • Conflict of interest. o At the request of staff, the City Attorney was asked to review the project and provide a written legal opinion on the claim of a conflict of interest. This letter is attached. • Can we limit overall vehicle weight (not just axle)? o Staff is looking in to this question further. STAFF REPORT Agenda Item 11e. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: 2015 Surplus Allocation Action Required: Direction Summary: The 2015 audit was conducted March 28th – 30th. Through the review, the auditors anticipate a surplus of $250,000 - $300,000. In speaking with the auditors, it would be beneficial to determine the use of those funds in advance of approving the final audit which is anticipated for May 12, 2016. The following are several options presented for consideration: • Retain as reserves without spending o The City has a goal of reaching a reserve level of 35% of its expenditures. The City could meet this goal in 2015 by ear marking (not reallocating) around $230,000. o This option would leave additional funds to be reallocated. • Eliminate unfunded liabilities o An unfunded liability exists in the amount of $39,442 related to a Laurent/Hedgestone development that did not move forward. There is no method of obtaining these funds in the future and the liability will remain until funds are allocated towards the account. o An unfunded liability exists in the amount of $76,850.67 related to accrued sick time by staff who worked for the City in advance of the transition to paid time off (PTO). As employees leave the organization, this amount is to be paid out per the employee handbook. Funds could be earmarked towards this unfunded liability to protect future budgets. o An unfunded liability exists related to HRA accounts in the amount of $12,184.34. As employees leave the organization, this amount is to be paid out. Funds could be earmarked towards this unfunded liability to protect future budgets. o An unfunded liability exists related to PTO accrued by employees which gets paid out upon leaving the organization. As of the last pay period, this amount was $97,735.32. An amount of approximately $9,750 could be ear marked into a fund which represents about 10% of the liability to protect future budgets. • Code/Planning Updates o There are many opportunities to make updates on various code and planning related items such as the following: Re-visit the building right discussion and update the building right map Page 2 Create a comprehensive parks master plan providing direction on the timing and priority for investments into the park system Create/update a comprehensive map showing easements and dedicated land in the City Allocate funds in advance of the comprehensive plan update • Long range planning/projects o Public safety No long-term plans exist for services such as fire protection as Corcoran continues to grow. A consultant could be hired to provide recommendations for when additional services are needed in the future based upon growth o Administration City Hall is running out of room for staff and will likely need some updates in 2018. An architect could be hired to provide initial design work to develop a scope and budget for the project o Public Works The existing lean-to floor is planned to be cemented as funds exist, a portion of the funds could be dedicated towards the work. • Fund allocation o A portion could be earmarked towards existing funds such as pavement or park dedication In addition to the surplus, the auditors also found that an additional amount of $21,000 is available due to the close out of debt related to the police facility expansion and the closing of the County Road 19 project. These funds may also be reallocated. Staff would like to receive direction from the Council on priorities for use of the surplus funds. Once direction is received, staff would bring back a refined scope for approval at the April 28, 2016 meeting. Financial/Budget: The allocation of funds will determine the amount of reserves available at the end of 2015 and 2016. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 3 Options: 1. Direct staff on priorities for use of surplus funds. Recommendation: Staff recommends that a fairly significant amount be dedicated towards reserves to assist in obtaining the goal of an unrestricted fund balance equal to 35% of expenditures. Staff also recommends dedicating funds towards the unfunded liability related to the Laurent/Hedgestone development. Council Action: Direct staff on priorities for use of surplus funds. Attachments: N/A STAFF REPORT Agenda Item 11f. Council Meeting: April 14, 2016 Prepared By: Brad Martens Topic: Easement Agreements – Downtown Utility and Street Improvement Project Action Required: Approval Summary: Over the past few months, staff has been negotiating with land owners for permanent and temporary easement agreements required for the Downtown Utility and Street Improvement Project. Staff is finalizing signatures and intends to have several agreements presented for approval at the meeting. Financial/Budget: The costs associated with the purchase of easements is included in the budget. Staff will provide an update comparing budgeted costs and anticipated costs at the meeting. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve easement agreements as presented at the meeting. 2. Send back for further review. Recommendation: Approve easement agreements as presented at the meeting. Council Action: Consider a motion to approve easement agreements as presented at the meeting. Attachments: N/A EASEMENT 3J Properties, Grantors, for and in consideration of $1,885.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY 3J Properties, Tax ID: 26-119-23-110046 Legal Description That part of Lot 3, Block 2, COUNTRYSIDE PLAZA, Hennepin County, Minnesota, that lies north of the south 175.00 feet of said Lot 3, and that part of vacated East Commerce Street in said COUNTYSIDE PLAZA that lies northeasterly of the following described line: Commencing at the southwest corer of said Lot 3, Block 2; thence North 23 degrees 24 minutes 40 seconds West, a distance of 45.84 feet to the right of way of a 70.00 foot radius cul -de -sac, the radius point of said cul -de -sac is the easterly terminus of that particular northerly line of Lot 1, Block 3, of said COUNTRYSIDE PLAZA, that has a recorded distance of 483.87 feet and bears north 89 degrees 47 minutes 20 seconds East; thence southwesterly along said right of way line to the former centerline of East Commerce Street and said line there terminating DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and Q The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April r3, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) 3J Properties Its lrl snts et2. On this ; j day of 1 'F"t -- 2016, before me personally appeared a representative from 3J Properties to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. s k� MICHAEL LARRY GRAHAM NOTARY PUBLIC - MINNESOTA .. My Commission Expires Notary Public January 31, 2018 ■ This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Permanent Easement Legal Description: The east 25.00 feet of the north 92.75 feet of the following described lands That part of Lot 3, Block 2, COUNTRYSIDE PLAZA, Hennepin County, Minnesota, that lies north of the south 175.00 feet of said Lot 3, and that part of vacated East Commerce Street in said COUNTRYSIDE PLAZA that lies northeasterly of the following described line: Commencing at the southwest corner of said Lot 3, Block 2; thence on a bearing of North along the west line of said Lot 3, a distance of 175.00 feet; thence North 23 degrees 24 minutes 40 seconds West, a distance of 45.84 feet to the right of way of a 70.00 foot radius cul -de -sac, the radius point of said cul -de -sac is the easterly terminus of that particular northerly line of Lot 1, Block 3 of said COUNTRYSIDE PLAZA, that has a recorded distance of 483.87 feet and bears North 89 degrees 47 minutes 20 seconds East; thence southwesterly along said right of way line to the former centerline of East Commerce Street and said line there terminating. EXCEPT the drainage and utility easements as dedicated on said plat other than those having been vacated. Permanent Easement Areas— 1,241 Sq. Ft. EXHIBIT B Temporary Construction Easement Legal Description: That part of Lot 3, Block 2, COUNTRYSIDE PLAZA, Hennepin County, Minnesota, that lies north of the south 175.00 feet of said Lot 3, and that part of vacated East Commerce Street in said COUNTRYSIDE PLAZA that lies northeasterly of the following described line: Commencing at the southwest comer of said Lot 3, Block 2; thence on a bearing of North along the west line of said Lot 3, a distance of 175.00 feet; thence North 23 degrees 24 minutes 40 seconds West, a distance of 45.84 feet to the right of way of a 70.00 foot radius cul -de -sac, the radius point of said cul -de -sac is the easterly terminus of that particular northerly line of Lot 1, Block 3 of said COUNTRYSIDE PLAZA, that has a recorded distance of 483.87 feet and bears North 89 degrees 47 minutes 20 seconds East; thence southwesterly along said right of way line to the former centerline of East Cormmerce Street and said line there terminating. EXCEPT the drainage and utility easements as dedicated on said plat other than those having been vacated. Together with a temporary construction easement adjoining and lying 5.00 west of the above described lands and also the south and southwesterly 10.00 feet of the above described lands. Temporary Construction Easement Areas — 2,110 Sq. Ft. Said temporary easements shall expire on December 31, 2017. EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: as 0 - E o- _ u Y o 15 mo zv ge- L U O m 3 E O y vo 90 z vo 3 � °_ °0`3 ono � °� _� i m �� °_ ► `� w _O Y p OV 3 O us m rc c ° m 3 ® 555 i D 3 T ✓i o s ,E v' d ywOj '- r d.- °C =vp p;o c_ Na 'c E U co <N = o omo� I z= w gib lw W Zw w °z Z w=N W N Q Z J 00 Q S Z SLZE _ O UN O V v L {LJ a O 3iz� n J W wz 0001~ I w � N zWo 0 U -EZ � ~UV z 03 was oorn Zzo — - __ —_ O 133N15 3083rvrvOJ 15V3 031tl0V� XX w ❑ U _--- __— _ —_ - W -. 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Z ❑ m ° A � W m � 0 0 n m 0 m r m O ° o rt to rn r m O o , OD o c o u O W a O m N D m M 3 Zn o o ❑ m J ° o o co s o O o 0 00 no N ? O O O N C O W N y , A 3 O N �i 7 7 I a o A o n �]� ❑ C O ° O 0 n. F a O !n W o a E w m W ° r I w �=0` r = ° of ,0,.. , ❑W - . m 0 O C mo o Z 00 00 V pM o m °T O ❑ m m W 0 0 3 � m { z° - ° 3 o ° 0 3 0° 0 ° N O O 0 IM a '9 J O O m !? ❑. ar A /z U) o co ° I 0. � 0 fD " ° m O 0 m v > F ° n ° O ° 0 - n N 3 0 0 0 m o 0 0 c cW m 3 z = o. c n °� '° °. ° 0 'c < m x o D. m T m O ,o 0 2 ° O U y 0 0 0 J N ❑. N O c N 3 Ort ❑ d O, O y ry 0 O. O cD I y O N O a c ° aD r a = J m O WNK d - W J p . W ❑ �vaJ O (D 5' 0. N (0 2 O O 3 0 ce O U ° c O i O J O S ! O � Co J v 0 - - O O f p 9 z J 0 0 ,❑ , m N I ° ° 3 o° ° O D m 0 z ° ° O c 4 O y J 3 9.'o .0 n Z ° O — a m ' c o o < 0 S z O ~ (N11 (ym� 0 < "❑ m rj m o Z w Z 11 Oa� � W1A1 � _r — O. n ° O d w N ❑ O. S ° A O d N (D £ 0 0 0 3 0 A y d❑ m m ❑. 0- a UZI 0 ° � EASEMENT A &E Enterprises LLC, Grantors, for and in consideration of $2,998.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY: A &E Enterprises LLC, Tax ID: 26- 119 -23- 110013 Legal Description: Doc. No. 9841469 That part of the Northeast Quarter of the Northeast Quarter of Section 26, Township 119, Range 23, Hennepin County, Minnesota described as follows: Commencing at the Northeast corner of the Northeast Quarter of said Section 26; thence southerly, along the east line of the Northeast Quarter of, a distance of 553.25 feet to the beginning of the land to be described; thence westerly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 242.00 feet; thence southerly deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 102.75 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 242.00 feet to the east line of the Northeast Quarter of said Section 26; thence northerly, along said east line, a distance of 102.75 feet to the point of beginning. DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above- described affected parcel of property, is identified as follows: (See Attached Exhibits A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and C) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April _, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) Ijs ,L� JMv-j On this j_�f day of April, 2016, before me personally appeared a representative from A &E Enterprises LLC, to me known to be the persons described in and who executed the foregoing and acknowledged that they executed the same as their free act and deed. JEANENE L HEINECKE NOTARY PUSUC•MMESOfA MY COW MM Expres Jan. 31,2WO This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, NIN 55430 (763) 561 -2800 /Z EXHIBIT A Permanent Easement Legal Description: The west 5.00 feet of the following described lands: That part of the Northeast Quarter of the Northeast Quarter of Section 26, Township 119, Range 23, Hennepin County, Minnesota described as follows: Commencing at the Northeast corner of the Northeast Quarter of said Section 26; thence southerly, along the east line of the Northeast Quarter of, a distance of 553.25 feet to the beginning of the land to be described; thence westerly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 242.00 feet; thence southerly deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 102.75 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 242.00 feet to the east line of the Northeast Quarter of said Section 26; thence northerly, along said east line, a distance of 102.75 feet to the point of beginning. Permanent Easement Areas — 513.7 Sq. Ft. ll EXHIBIT B Temporary Construction Easement Legal Description: That part of the Northeast Quarter of the Northeast Quarter of Section 26, Township 119, Range 23, Hennepin County, Minnesota described as follows: Commencing at the Northeast corner of the Northeast Quarter of said Section 26; thence southerly, along the east line of the Northeast Quarter of, a distance of 553.25 feet to the beginning of the land to be described; thence westerly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 242.00 feet; thence southerly deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 102.75 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 242.00 feet to the east line of the Northeast Quarter of said Section 26; thence northerly, along said east line, a distance of 102.75 feet to the point of beginning. Together with a temporary construction easement adjoining and lying 10.00 feet east of the above described easement tract. Temporary Construction Easement Areas— 1,027.5 Sq. Ft. Said temporary easements shall expire on December 31, 2017. EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: Z�e_ Z14-1 i� ; - -� -� /K {,1: )R _ _- ¢ IR I � : - . ! _ ! , \\ \\ } \ \ } \ \ \ \\ \ \\ E [ \ \ \\ { } } } \\ \ }\\ \{ \ \\} } \ } \ \\\ \\ \ \} E � �, ® ` w\ }) z R\ � 2§ ,w6 UJ� y mIaN aG &,m, 4; - -- - - - -- ui y Z w -ez— w t�/!3N - \ \ Z \ \ y ^ 0- ° §(\ \ {3P-L v v : a . y - -- -may— y. I � Z14-1 EASEMENT Corcoran Corner LLC, Grantors, for and in consideration of $8,288.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY: Corcoran Corner LLC, Tax ID: 26-119-23-110016 Legal Description: Parcel A and B as described in Quit Claim Deed Doc. No. 8339306 DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent and temporary easements granted herein and which lie with the above - described affected parcel of property, are identified as follow: (See Attached Exhibits A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and C) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April _, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) Corcoran Corner LLC v�F- C P=,C�- atr�� On this 1 '�-) day of k� e r,, 1 , 2016, before me personally appeared a representative from Corcoran Corner LLC, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. otary Public Wr } PUBLIC-MMESOIA 13 �. This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Corcoran Corner LLC, Tax ID: 26- 119 -23- 110016 The north 55.00 feet of the west 40.00 feet of the following described lands That part of the Northeast Quarter of Section 26, Township 119, Range 23, described as follows: Commencing at the Northeast corner of the Northeast Quarter of said Section 26; thence southerly along the east line of said Northeast Quarter, a distance of 656.00 feet to the point of beginning of the land to be described; thence westerly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 277.00 feet; thence southerly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 200.00 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 277.00 feet to the east line of the Northeast Quarter of said Section 26; thence northerly along said east line, a distance of 200.00 feet to the point of beginning, according to the U.S. Government Survey, thereof, Hennepin County, Minnesota. Permanent Easement Areas — 2,200.00 Sq. Ft. EXHIBIT B Temporary Construction Easement Legal Description: That part of the Northeast Quarter of Section 26, Township 119, Range 23, described as follows: Commencing at the Northeast corner of the Northeast Quarter of said Section 26; thence southerly along the east line of said Northeast Quarter, a distance of 656.00 feet to the point of beginning of the land to be described; thence westerly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 277.00 feet; thence southerly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 200.00 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 277.00 feet to the east line of the Northeast Quarter of said Section 26; thence northerly along said east line, a distance of 200.00 feet to the point of beginning, according to the U.S. Government Survey, thereof, Hennepin County, Minnesota. Together with a temporary construction easement adjoining and lying 10.00 feet east and south of the above described easement tract. Temporary Construction Easement Areas — 1,050.00 Sq. Ft. Said temporary easements shall expire on December 31, 2017. El EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: mo g$ 90 de " Sgza o La ¢ vi ¢O K Z U °0 0 Ind �p wzo W' 1"— m / / �O at`al Z� W \ z _- UJ Q 9ll 'ON LIMA J.1Nf100 W O 7 I / I // S' Zl -6lll —9ZS b/L 3N o Q v / 3H1 NO 1b'Vd / Q O zi m Fl- SF'n� pp N O O U p s I Un 4 � I U I I I Wtl [I�01 9102 lydtl L 'ewi} q clod lo�tl 6npBt 90t {— LZ-6{{— BZ-dW \S1N3W35tl31Fa.+ne #salon y Hama: umolumop C2� >6ZZ \'W EASEMENT Corcoran Corner LLC, Grantors, for and in consideration of $3,956.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY Corcoran Corner LLC, Tax ID: 26-119-23-110045 Legal Description The south 175.00 feet of Lot 3, Block 2, COUNTRYSIDE PLAZA, according to the recorded plat thereof, Hennepin County, Minnesota, and that part of vacated East Commerce Street in said COUNTRYSIDE PLAZA that lies southwesterly of the following described line: Commencing at the southwest corner of said Lot 3, Block 2; thence on a bearing of North along the west line of said Lot 3, a distance of 175.00 feet; thence North 23 degrees 24 minutes 40 seconds West, a distance of 45.84 feet to the right of way of a 70.00 foot radius cul -de -sac, the radius point of said cul -de -sac is the easterly terminus of that particular northerly line of Lot 1, Block 3 of said COUNTRYSIDE PLAZA, that has a recorded distance of 483.87 feet and bears North 89 degrees 47 minutes 20 seconds East; thence southwesterly along said right of way line to the former centerline of East Commerce Street and said line there terminating. DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and C) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April ___, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) Corcoran Corner LLC Its C f re G Af, On this \'\ day of NS ",r ! ` , 2016, before me personally appeared a representative from Corcoran Corner LLC, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Permanent Easement Legal Description: The north 30.00 feet and west 30.00 feet of the following described lands: The south 175.00 feet of Lot 3, Block 2, COUNTRYSIDE PLAZA, according to the recorded plat thereof, Hennepin County, Minnesota, and that part of vacated East Commerce Street in said COUNTRYSIDE PLAZA that lies southwesterly of the following described line: Commencing at the southwest corner of said Lot 3, Block 2; thence on a bearing of North along the west line of said Lot 3, a distance of 175.00 feet; thence North 23 degrees 24 minutes 40 seconds West, a distance of 45.84 feet to the right of way of a 70.00 foot radius cul -de -sac, the radius point of said cul -de -sac is the easterly terminus of that particular northerly line of Lot 1, Block 3 of said COUNTRYSIDE PLAZA, that has a recorded distance of 483.87 feet and bears North 89 degrees 47 minutes 20 seconds East; thence southwesterly along said right of way line to the former centerline of East Commerce Street and said line there terminating. EXCEPT the drainage and utility easements as dedicated on said plat other than those having been vacated. Permanent Easement Areas — 11,465 Sq. Ft. EXHIBIT B Temporary Construction Easement Legal Description: The south 175.00 feet of Lot 3, Block 2, COUNTRYSIDE PLAZA, according to the recorded plat thereof, Hennepin County, Minnesota, and that part of vacated East Commerce Street in said COUNTRYSIDE PLAZA that lies southwesterly of the following described line: Commencing at the southwest corner of said Lot 3, Block 2; thence on a bearing of North along the west line of said Lot 3, a distance of 175.00 feet; thence North 23 degrees 24 minutes 40 seconds West, a distance of 45.84 feet to the right of way of a 70.00 foot radius cul -de -sac, the radius point of said cul -de -sac is the easterly terminus of that particular northerly line of Lot 1, Block 3 of said COUNTRYSIDE PLAZA, that has a recorded distance of 483.87 feet and bears North 89 degrees 47 minutes 20 seconds East; thence southwesterly along said right of way line to the former centerline of East Commerce Street and said line there terminating. EXCEPT the drainage and utility easements as dedicated on said plat other than those having been vacated. Together with a temporary construction easement adjoining and lying 10.00 feet south and east of the above described easements. Temporary Construction Easement Areas — 2,930 Sq. Ft. Said temporary easements shall expire on December 31, 2017. 13 EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: o � o - �w o�3vpVO� ZC�- - - yZ ad4sy W h U N 4 as w k- hN � w M p N U � — X° X858 ~p M p�n W N � wON Z Q N -0 ✓OI ui N V N C °z GW ° CL — N o w LLl goy va�w o y p o0 ww m �= o=rs as O - -� w~ La � � a a o ()f_ w v n —z - QNSM-1: x O Xr 6Z�L4 BLOZ IVdtl C ewLL i a1Po IoIE 6x. p590o41- CZ- bIl- 9Z- Nld \S1N31535M3�(«++^a'�uaom fl wmw timyumop CZ�O6ZZ��W EASEMENT Corcoran Bay Holdings, LLC, Grantors, for and in consideration of $8,461.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY: Corcoran Bay Holdings, LLC, Tax ID: 23-119-23-420004 and legally described on the attached Exhibit A DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and D) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits C and D) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April _, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) A oran Bay Holdings, LLC Its �! w On this / `f day of LVAM, , 2016, before me personally appeared a representative from Corcoran Bay Holdings, LLC, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. otary Public JEANENE L HEINECKE °� NOTARY F1IRUC•MR�lESOTA 't %,! yt, i MY CamNSSPu Expires J8A.: i�Q20 This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Tract A: That part of the Southeast Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota which lies North of Hennepin County Road #10 which was formerly called the Minneapolis Monticello Road, excepting therefrom the following described parcels (Parcel 1 tluough 7): Parcel 1: The East 471.40 feet of the Southeast Quarter of Section 23, Township 119, Range 23. Parcel 2: The West 518.60 feet of the East 990.00 feet of the South 792.00 feet of the Southeast Quarter of Section 23, Township 119, Range 23. Parcel 3: All that part of the Southeast Quarter of Section 23, Township 119, Range 23 described as follows: Beginning at the Southwest corner of the Southeast Quarter of said Section 23; thence East a distance of 1289.70 feet; thence North 2 degrees 7 minutes West a distance of 111.70 feet; thence North 28 degrees 53 minutes East a distance of 200.00 feet; thence South 77 degrees 8 minutes East a distance of 108.90 feet; thence South 28 degrees and 53 minutes West to a point in the South line of the Southeast Quarter of the Southeast Quarter distant 5.80 feet East of the Southwest corner of the Southeast Quarter of the Southeast Quarter said last described point being the point of beginning of the land to be described; thence North 28 degrees 53 minutes East a distance of 280.63 feet; thence South 69 degrees and 32 minutes East a distance of 125.00 feet; thence South 28 degrees and 53 minutes West a distance of 230.30 feet to the South line of the Southeast Quarter of the Southeast Quarter; thence West 141.37 feet to actual point of beginning. Parcel 4: All that part of the Southeast Quarter of the Southeast Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota, described as follows: Beginning at a point in the South line of the Southeast Quarter of the Southeast Quarter distant 147.17 feet East of the Southwest corner of said Southeast Quarter of the Southeast Quarter; thence North 28 degrees 53 minutes East a distance of 230.30 feet; thence South 69 degrees and 32 minutes East a distance of 73.90 feet to a line running parallel with the East line of the Southeast Quarter of the Southeast Quarter and distant 330.00 feet East of the Southwest corner of the Southeast Quarter of the Southeast Quarter; thence South parallel with the East line of said Southeast Quarter of the Southeast Quarter a distance of 174.80 feet; thence West 182.83 feet to the point of beginning. Parcel 5: All that part of the Southeast Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota described as follows: Beginning at a point in the South line of the Southeast Quarter distant 1289.70 feet East of the Southwest comer thereof, thence North 2 degrees 7 minutes West a distance of 111.70 feet; thence North 28 degrees 53 minutes East a distance of 3.74 feet to the center line of County Road #10 and to the actual point of beginning of land to be described; thence continuing North 28 degrees 53 minutes East a distance of 196.26 feet; thence North 47 degrees 52 minutes West a distance of 147.95 feet; thence South 45 degrees 53 minutes West a distance of 180.05 feet to the center line of County Road #10; thence Southeasterly along said center line a distance of 205.00 feet more or less to actual point of beginning. Parcel 6: Commencing in the center line of County Road at a point North 2 degrees 7 minutes West 111.70 feet from a point 1289.70 feet East from the Southwest corner of the Southeast Quarter; thence North 28 degrees 53 minutes East 200.00 feet; thence North 47 degrees 52 minutes West 147.95 feet to the actual point of beginning; thence continuing North 47 degrees 52 minutes West 78.20 feet; thence South 45 degrees 53 minutes West to the center line of the road; thence Southeasterly along said center line to an intersection with a line bearing South 45 degrees 53 minutes West from the point of beginning; thence North 45 degrees 53 minutes East to beginning; all in Section 23, Township 119, Range 23. Parcel 7: Commencing in the center line of County Road at a point North 2 degrees 7 minutes West 111.70 feet from a point 1289.70 feet East of the Southwest corner of the Southeast Quarter of Section 23; thence North 28 degrees 53 minutes East 200.00 feet; thence South 77 degrees 08 minutes East 108.90 feet; thence South 28 degrees 53 minutes West 200.00 feet to the center of County Road; thence Northwesterly along center line to point of beginning. Tract B: The East Half of the Southwest Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota, Except: That part of the East Half of the Southwest Quarter which lies South of the centerline of Hennepin County Road Number 10, And except: That part of the Northeast Quarter of the Southwest Quarter described as follows: Commencing at the Northeast corner of the Northeast Quarter of the Southwest Quarter of said Section 23; thence on an assumed bearing of South 00 degrees 29 minutes 12 seconds East, along the East line of said Northeast Quarter of the Southwest Quarter 125.85 feet, to the point of beginning; thence South 89 degrees 30 minutes 48 seconds West 300.00 feet; thence South 00 degrees 29 minutes 12 seconds East, parallel with said East line, 575.70 feet to the intersection with the survey line as shown and delineated on Hennepin County State Aid Highway No. 10, Plat 8; thence Southeasterly, along said survey line, to the intersection with said East line; thence Northerly, along said East line, 905.74 feet to the point of beginning. Tract C That part of the Southeast Quarter of the Southeast Quarter of Section Twenty -three (23), Township One Hundred Nineteen (119), Range Twenty -three (23), Hennepin County, Minnesota, described as follows: Beginning at a point in the South line of the Southeast Quarter (SE' /) of the Southeast Quarter (SE 1/4) distant 147.17 feet East of the Southwest corner of said Southeast Quarter (SE %) of the Southeast Quarter (SE ' /); thence North 28 degrees 53 minutes East a distance of 230.30 feet; thence South 69 degrees 32 minutes East a distance of 73.90 feet to a line running parallel with the East line of the Southeast Quarter (SE ` /a) of the Southeast Quarter (SE ' /a) and distant 330.00 feet East of the Southwest corner of the Southeast Quarter (SE %) of the Southeast Quarter (SE /4); thence South parallel with the East line of said Southeast Quarter (SE '/) of the Southeast Quarter (SE %) a distance of 174.80 feet; thence West 182.83 feet to the point of beginning. Tract D: That part of the Northwest Quarter of the Southeast Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota, lying Southwesterly of the center line of County Highway No. 10. Hennepin County, Minnesota Abstract Property EXHIBIT B Permanent Easement Legal Description: That part of the Southwest Quarter of the Southeast Quarter and the Southeast Quarter of the Southeast Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota, described as follows: A 20.00 foot wide strip of land adjoining and lying to the left of the following described line: Commencing at the southeast corner of said Section 23; thence North 89 degrees 26 minutes 35 seconds West, along the south line of said Southeast Quarter, a distance of 1337.28 feet; thence North 0 degrees 33 minutes 25 seconds East a distance of 389.26 feet to the point of beginning of the line to be described; thence North 48 degrees 23 minutes 42 seconds East a distance of 600.00 feet to the north line of the south 48 rods of said Southeast Quarter; thence South 89 degrees 26 minutes 35 seconds East, along said north line, a distance of 524.55 feet to the west line of the east 471.40 feet of said Southeast Quarter and there terminating. Permanent Easement Areas — 22,152.5 Sq. Ft. EXHIBIT C Temporary Construction Easement Legal Description: That part of the Southwest Quarter of the Southeast Quarter and the Southeast Quarter of the Southeast Quarter of Section 23, Township 119, Range 23, Hennepin County, Minnesota, described as follows: A 20.00 foot wide strip of land adjoining and lying to the left of the following described line Commencing at the southeast corner of said Section 23; thence North 89 degrees 26 minutes 35 seconds West, along the south line of said Southeast Quarter, a distance of 1337.28 feet; thence North 0 degrees 33 minutes 25 seconds East a distance of 389.26 feet to the point of beginning of the line to be described; thence North 48 degrees 23 minutes 42 seconds East a distance of 600.00 feet to the north line of the south 48 rods of said Southeast Quarter; thence South 89 degrees 26 minutes 35 seconds East, along said north line, a distance of 524.55 feet to the west line of the east 471.40 feet of said Southeast Quarter and there terminating. Together with temporary construction easements adjoining and lying within 30.00 feet northwest and north of the previously described permanent easement and also adjoining and lying within 10.00 feet southeast of that part of the above described permanent easement which lies west of the west line of the east 60 rods of said Southeast Quarter. Temporary Construction Easement Areas — 39,305.3 Sq. Ft. Said temporary easements shall expire on December 31, 2017. EXHIBIT D Permanent Easement and Temporary Construction Easement Depictions: M'. \2296 \2] tlonnlawn sewer k vater� urvey\ GSEMENIS \pIPZ}119- 2]- 410pp6_dwg Plot We k Time, it Aprll 2016 1128 AIM I l NO'3325-- 389.28 $ 00 el 3� 1�W. FIVE OF E 60 RODS �; < �O� I V m �VlI1 � n 0 w z 4N I, W r> GAG m ��q 2000 A _ —St w O A / Y y mm — Do } G A ? W. LINE OF E 471.40 FEET v 1 1 a s c C Q 21 A 3 33 a,� ® �w � m °m c ° A s� W 3 _ ° 3 E w ✓ uzm i Z 0 1 3 N y t SL N�M2 3 C 4� Xu$ �e °O o Y4 ¢ z D 3 o uz �o 'o � EASEMENT Forsberg Properties LLC, Grantors, for and in consideration of $63,000.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY: Forsberg Properties LLC, Tax ID: 26- 119 -23- 120017 Legal Description: Outlot A, Jack and Cheryl Addition, Hennepin County, Minnesota DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and C) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April _, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) On this W day of APP-1 L.- , 2016, before me personally appeared a representative from Forsberg Properties LLC, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. X�cx JEANENE L HEINECKE ,, ' NOTARY PUBIIC�MMlNE90TA My Comnissfa� Ezpiroe JAA.31 2040 otary Public This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Permanent Easement Legal Description: That part of Outlot A, JACK AND CHERYL ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, except any part lying within 10.00 feet of the perimeter of said Outlot A, but which is bounded by the following lines: On the south by the following described line Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlot A, a distance of 38.50 feet to the point of beginning of the line to be described; thence North 89 degrees 40 minutes 46 seconds West a distance of 461.79 and there terminating. On the southeast by the following described line A line which lies 10.00 feet to the right of the following described line; Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlot A, a distance of 139.13 feet to the point of beginning of the line to be described; thence North 86 degrees 59 minutes 02 seconds West a distance of 154.28 feet; thence North 77 degrees 27 minutes 29 seconds West a distance of 38.26 feet; thence North 56 degrees 16 minutes 52 seconds West a distance of 320.28 feet and there terminating. On the west by the following described line Commencing at the southeast corner of County Road No. 50, as dedicated on said plat, which is also a northeast comer of said Outlet A; thence North 89 degrees 41 minutes 50 seconds West, along the north line of said Outlot A, a distance of 120.30 feet to the point of beginning of the line to be described; thence South 0 degrees 14 minutes 11 seconds East a distance of 151.15 feet and there terminating. AND ALSO: That part of Outlot A, JACK AND CHERYL ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, except any part lying within 10.00 feet of the perimeter of said Outlet A, but which is bounded by the following lines: On the northeast by the following described line: A line which lies 10.00 feet to the left of the following described line; Commencing at the most easterly northeast corner of said Outlet A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlet A, a distance of 139.13 feet to the point of beginning of the line to be described; thence North 86 degrees 59 minutes 02 seconds West a distance of 154.28 feet; thence North 77 degrees 27 minutes 29 seconds West a distance of 38.26 feet; thence North 56 degrees 16 minutes 52 seconds West a distance of 320.28 feet and there terminating. On the south by the following described line: Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlet A, a distance of 38.50 feet to the point of beginning of the line to be described; thence North 89 degrees 40 minutes 46 seconds West a distance of 461.79 feet and there terminating. On the west by the following described line: A line which lies 10.00 feet to the right of the following described line; Commencing at the southeast corner of said Outlet A; thence South 89 degrees 47 minutes 26 seconds West, along the south line of said Outlot A, a distance of 524.01 feet to the southwest corner of said Outlot A and the point of beginning of the line to be described; thence North 13 degrees 12 minutes 22 seconds East a distance of 253.71 feet; thence North 2 degrees 43 minutes 24 seconds East a distance of 174.67 feet and there terminating. AND ALSO: That part of Outlot A, JACK AND CHERYL ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, except any part lying within 10.00 feet of the perimeter of said Outlot A, but which is bounded by the following lines: On the east by the following described line A line which lies 1 0.00 feet to the left of the following described line; Commencing at the southeast corner of said Outlot A; thence South 89 degrees 47 minutes 26 seconds West, along the south line of said Outlot A, a distance of 524.01 feet to the southwest corner of said Outlet A and the point of beginning of the line to be described; thence North 13 degrees 12 minutes 22 seconds East a distance of 253.71 feet; thence North 2 degrees 43 minutes 24 seconds East a distance of 174.67 feet and there terminating. On the north and west by the following described line Commencing at the southwest corner of said Outlot A; thence North 9 degrees 55 minutes 51 seconds East, along the west line of said Outlot A, a distance of 214.73 feet to a corner of Outlot A; thence North 89 degrees 41 minutes 50 seconds West, along a south line of said Outlet A, a distance of 40.01 feet to the point of beginning of the line to be described; thence North 1 degrees 15 minutes 09 seconds West a distance of 151.77 feet; thence South 89 degrees 28 minutes 59 seconds East a distance of 67.13 feet and there terminating. Permanent Easement Areas — 37,439 Sq. Ft. EXHIBIT B Temporary Construction Easement Legal Description: That part of Outlot A, JACK AND CHERYL ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, except any part lying within 10.00 feet of the perimeter of said Outlot A, but which is bounded by the following lines: On the north by the following described line: Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlot A, a distance of 38.50 feet to the point of beginning of the line to be described; thence North 89 degrees 40 minutes 46 seconds West a distance of 461.79 and there terminating. On the south by the following described line A line which lies 10.00 feet to the right of the following described line; Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlet A, a distance of 139.13 feet to the point of beginning of the line to be described; thence North 86 degrees 59 minutes 02 seconds West a distance of 154.28 feet; thence North 77 degrees 27 minutes 29 seconds West a distance of 38.26 feet; thence North 56 degrees 16 minutes 52 seconds West a distance of 320.28 feet and there terminating. AND ALSO: That part of Outlet A, JACK AND CHERYL ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, except any part lying within 10.00 feet of the perimeter of said Outlot A, but which is bounded by the following lines: On the north by the following described line Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlot A, a distance of 38.50 feet to the point of beginning of the line to be described; thence North 89 degrees 40 minutes 46 seconds West a distance of 461.79 and there terminating. On the east by the following described line A line which lies 10.00 feet to the left of the following described line; Cormencing at the most easterly northeast comer of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlot A, a distance of 13913 feet to the point of beginning of the line to be described; thence North 86 degrees 59 minutes 02 seconds West a distance of 154.28 feet; thence North 77 degrees 27 minutes 29 seconds West a distance of 38.26 feet; thence North 56 degrees 16 minutes 52 seconds West a distance of 320.28 feet and there terminating. On the south and west by the following described line: Commencing at the most easterly northeast corner of said Outlot A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlet A, a distance of 139.13 feet; thence North 86 degrees 59 minutes 02 seconds West a distance of 154.28 feet; thence North 77 degrees 27 minutes 29 seconds West a distance of 38.26 feet; thence North 56 degrees 16 minutes 52 seconds West a distance of 136.37 feet to the point of beginning of the line to be described; thence South 89 degrees 40 minutes 46 seconds East a distance of 118.40 feet; thence North 0 degrees 16 minutes 14 seconds West a distance of 10.00 feet to the heretofore described north bounding line and there terminating. AND ALSO: That part of Outlot A, JACK AND CHERYL ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, except any part lying within 10.00 feet of the perimeter of said Outlot A, but which is bounded by the following lines: On the east by the following described line: Commencing at the southeast corner of County Road No. 50, as dedicated on said plat, which is also a northeast corner of said Outlot A; thence North 89 degrees 41 minutes 50 seconds West, along the north line of said Outlet A, a distance of 120.30 feet to the point of beginning of the line to be described; thence South 0 degrees 14 minutes 11 seconds East a distance of 151.15 feet and there terminating. On the west by the following described line: A line which lies 20.00 feet west of the heretofore described east bounding line. On the south by the following described line: A line which lies 10.00 feet to the right of the following described line; Commencing at the most easterly northeast corner of said Outlet A; thence South 0 degrees 12 minutes 34 seconds East, along the east line of said Outlet A, a distance of 139.13 feet to the point of beginning of the line to be described; thence North 86 degrees 59 minutes 02 seconds West a distance of 154.28 feet; thence North 77 degrees 27 minutes 29 seconds West a distance of 38.26 feet; thence North 56 degrees 16 minutes 52 seconds West a distance of 320.28 feet and there terminating. Temporary Construction Easement Areas — 22,615 Sq. Ft Said temporary easements shall expire on December 31, 2017. EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: N w Up Z3c K� tfov is 4a� H ol�il0 ga o ° Z - E U I -UILL/l T C� ww WKN inn KC �wW OZo(ryv' D ON °e6 N�i¢vl t t E u `� Uv — �j�UO a` V oz - d rl m °o az > aw $ U w w o Ww RU N 7 ai Z / j 2v Eo 3, if,Zl OS i iNVnv✓ N W P 4 � � 17 co o~I - Q / irk / O `W^�� \ \� ;lob of m C) loo N °O° ,KY o ct O C In N O O I i I SSS �\ gM106�' _ GCISt = o0 6N 0 Ntl ES'6 91pZ Iutltl S :aw'1 N olop 1Ela 6mp LI0pZ1 -LZ- fill- sZ- p10 \SlN3w35b3 \rtv.ins \,atom A camas ........ CZ \66ZZ�15 IV 69'6 9I0Z lu Y 9 :mwU q W Wlld O �3z m E v'wi Vile 3 Y E? YpEO aE S 3'o 0 -1 E° E °s E'm' Ev seep Eo.` °v ^tea °. _ -ot °�� o- _ u. - o� - �' W€ -€ nYa« m _ _ - w _ , o P c. sys - ,Y _ $c _ of _ - _ °.€ i2 E8iB. too T asp` 08 Qt °°- ° - - cEn - _ = on mEnQI aE� of m3 = °E_ Fl3 =EL O;°= °E _ on so I °m Y° oiC °L3m NO a PCaY maser o.F$mvE mE °Y3 Qo _YO _ C wog °� °sm aEm° zoz oT uz= ais T V Y G T[ m Y o V P Y o d C o o u ° s F o $ o S E o $ Eo EO.om. m$ Evo $ m o F°u0 0.0¢o�on ¢rmOUO V Vc° «O¢°v m..0 evv.m¢I Ew -`m0 pow QO¢ WN iE of IE °T `o «E o Y - W ° .. ° ° c €E - o o dgo m ° Fn E2 ° os° aeir W ms us z O z T 42 A C o M. o W Cu x o E o « " . g v � me a 2 Q sw - E- a - - v v€ _ W. W E � ° b °E E ' °Em °Em 3« Q3N Q3n _ 2. E° °E° moo sy E�m P At °- n _ _ u- �o .. n� _ u nry spay a.. °m �' « Et E`'s poi° E-" Pw ET _ �E _ _ _ Y�oN « - « f - _ Pem - Ou m o; va o o o _ o¢ YE _wYO o3z is =wT° ooh ... a = o xo`oo on p G ..� u O o m n a. u _ _ o O i _ max _ _ a ,_ ma3 _ P3 `ou `m #o _ €E - PE o o °o^ o2v � sZ. a oE90 °Em if -E90 - zE `2 - _ _ m +m Z. r E Q c £ o= £- v N C ° F° c a at o `Ee mr o of Fv e B mE o'1 ^$z t ° 00 °fP E E u ° o c E o c° m o ¢..o o.� o ..a ¢ �': o ¢..a o` =m o As ¢mo.. ¢ .s o ¢m 11; o om»s IV 69'6 9I0Z lu Y 9 :mwU q W Wlld EASEMENT J L Johnson Rec Trust Et Al, Grantors, for and in consideration of $22,432 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY: J L Johnson Rec Trust Et Al, Tax ID: 26- 119 -23- 110048 Legal Description: Lot 1, Block 2, Countryside Plaza, Hennepin County, Minnesota DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibit A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibit B and C) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April _, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) R Rev Trust Et Al Its` On this /,3 day of 4A� G , 2016, before me personally appeared a representative from the J L Johnson Rev Trust Et Al, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. tary Public This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Pennanent Easement Legal Description That part of Lot 1, Block 2, COUNTRYSIDE PLAZA, except the drainage and utility easements as dedicated therein, according to the recorded plat thereof, Hennepin County, Minnesota, which lies easterly of the following described lines: Commencing at the northeast corner of said Lot 1; thence northwesterly along the northeast line of said Lot 1 a distance of 20.79 feet to the point of the beginning of the line to be described; thence deflect left 90 degrees 00 minutes 00 seconds for a distance of 40.00 feet; thence deflect left 90 degrees 00 minutes 00 seconds for a distance of 25.33 feet to the west line of the east 20.00 feet of said Lot 1; thence south along west line to the south tine of said Lot 1 and there terminated. Permanent Easement Areas — 2,861.1 Sq. Ft. EXHIBIT B Temporary Construction Easement Legal Description: That part of Lot 1, Block 2, COUNTRYSIDE PLAZA, except the drainage and utility easements as dedicated therein, according to the recorded plat thereof, Hennepin County, Minnesota, which lies easterly of the following described lines: Commencing at the northeast corner of said Lot l; thence northwesterly along the northeast line of said Lot 1 a distance of 20.79 feet to the point of the beginning of the line to be described; thence deflect left 90 degrees 00 minutes 00 seconds for a distance of 40.00 feet; thence deflect left 90 degrees 00 minutes 00 seconds for a distance of 25.33 feet to the west line of the east 20.00 feet of said Lot 1; thence south along west line to the south line of said Lot 1 and there terminated. Together with a temporary construction easement over the west 10.00 feet of the east 30.00 feet of said Lot 1 Temporary Construction Easement Areas — 2,872.6 Sq. Ft. Said temporary easements shall expire on December 31, 2017. EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: � L m m x w w 2 w 2 w CO w I ; - }f� {_} -_ - - - \\} \ \ \\ \\ 16 E �, \f` : } {/` y C « o C / < o z , ; / < ° \ \ ` ,F S �--- -� - - -- e3�U : 3e;m= | \ � }E /\\ � }\ \\ m| \ © \ §( N a \ \ \� [ of § �) \[ \ \ \ El a LLI / \ �� d < ° / ( - / � \ � � � EASEMENT Ronald Reh and Julie Reh, Grantors, for and in consideration of $1,198.00 and other good and valuable consideration, hereby grants and conveys unto the City of Corcoran, a municipal corporation located in Hennepin County, Minnesota, Grantee, the right, privilege, authority and, unless designated otherwise herein, a permanent easement to freely use the premises hereinafter described for the purpose of constructing, altering, repairing, maintaining and putting into operation all necessary public utilities for water and sanitary sewer, including, but not limited to, pipes, lines and appurtenances thereof of said City, over, under, in, upon and across the following described real property, said Grantee agreeing to thereafter restore said land to as close to its former condition as possible, including compaction, in a commercially responsible matter, to -wit: DESCRIPTION OF GRANTOR'S AFFECTED PARCEL OF PROPERTY: Reh, Tax ID: 26- 119 -23- 110022 Legal Description: Lot 2, Block 2, Countryside Plaza, Hennepin County, Minnesota DESCRIPTION OF PERMANENT EASEMENT GRANTED HEREIN: The permanent easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits A and C) DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT GRANTED HEREIN: The temporary easement granted herein and which lies with the above - described affected parcel of property, is identified as follows: (See Attached Exhibits B and C) The temporary construction easements shall expire December 31, 2017. GRANTOR ALSO HEREBY GRANTS AND CONVEYS UNTO SAID Grantee the right, privilege and authority to freely enter upon said easement areas at any and all times with all machinery, tools, equipment, vehicles and materials necessary for the purposes above set forth, and agree not to place any structure upon said easement areas or to do anything that will tend to interfere with the operation and maintenance of said easements without first securing the written approval of Grantee. TO HAVE AND TO HOLD said easements unto said Grantee, its successors and assigns, as described above. IN WITNESS WHEREOF, Grantor has caused this instrument to be executed April _, 2016. STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) a Ronald Reh Cf' Julie Reh On this %� day of J Ael L , 2016, before me personally appeared Ronald Rch and Julie Reh, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. otary Public Hwy~ � � ), � JEANENE L HEtNECKE =r : NOTARI'Pl18tIC.MNKdESOTA x `� .u;, My Coirofxssigi EzPk®3 Jan.31, 2020 This instrument was drafted by: John Thames, Esq. CARSON, CLELLAND &SCHREDER 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2800 EXHIBIT A Permanent Easement Legal Description: That part of Lot 2, Block 2, COUNTRYSIDE PLAZA, except the drainage and utility easements as dedicated therein, according to the recorded plat thereof, Hennepin County, Minnesota, which lies northwesterly of the following described line: Beginning at a point on the northeasterly line of said Lot 2 a distance of 25.26 feet southeasterly of the northwest corner of said Lot 2 as measured along said line; thence southwesterly to a point on the west line of said Lot 2 a distance of 39.20 feet south of said northwest corner as measured along said line and there terminating. Permanent Easement Areas — 14.8 Sq. Ft. EXHIBIT B Temporary Construction Easement Legal Description: That part of Lot 2, Block 2, COUNTRYSIDE PLAZA, except the drainage and utility easements as dedicated therein, according to the recorded plat thereof, Hennepin County, Minnesota, which lies northwesterly of the following described line: Beginning at a point on the northeasterly line of said Lot 2 a distance of 25.26 feet southeasterly of the northwest corner of said Lot 2 as measured along said line; thence southwesterly to a point on the west line of said Lot 2 a distance of 39.20 feet south of said northwest corner as measured along said line and there terminating. Together with a temporary construction easement adjoining and lying 10.00 feet southeasterly of the above described line. Temporary Construction Easement Areas — 123.9 Sq. Ft. Said temporary easements shall expire on December 31, 2017. EXHIBIT C Permanent Easement and Temporary Construction Easement Depictions: U L m z/ w\ w2 2§ w: �! 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