HomeMy WebLinkAbout2016-03-10 Council Minutes - part 1CITY OF CORCORAN
City Council Meeting Minutes
March 10, 2016 - 7:00pm
The Corcoran City Council met on March 10, 2016, at City Hall in Corcoran, MN.
Present were Acting Mayor Thomas, Councilor Hank, Councilor Keefe, and Councilor LaFave.
Mayor Guenthner was excused.
Also present were City Administrator Martens, City Engineer Torve, City Director of Public Safety
Gottschalk, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order / Roll Call
Acting Mayor Thomas called the meeting to order at 7:00pm.
2. Pledge of Allegiance
Acting Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
MOTION: made by LaFave, seconded by Hank to approve the agenda as presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
4. Open Forum
John Dahl, 6330 Willow Drive, addressed the Council regarding the actions of a Corcoran Police
Officers and the Willow Drive /Larkin Road proposed paving project. Mr. Dahl described an
encounter his neighbor had with Officer Johnson in cleaning up after an incident. Mr. Dahl noted
that Officer Johnson went above and beyond and commended the Police Department. Mr. Dahl
noted in regards to the Willow Drive Paving Project that the petitioners had spoken and the Council
should follow their instruction and take a vote and stop the project. Mr. Dahl noted he has contacted
Senator Klobachar in regards to this project and may contact the League of Minnesota Cities.
Greg Hoglund, 19220 Hackamore Road, addressed the Council regarding communications with the
public. Mr. Hoglund noted the City's lack of communication, need for video taping meetings and
interest in developers paying for paving of roads and parks. Mr Hoglund noted that he was in favor
of option #4 in the staff report related to the community recreational amenity.
Danielle Peterson, 6545 Bridle Way, addressed the Council on Item 10a. Water and Sanitary Sewer
Fee Schedule Amendment. Ms. Paulson thanked the Council and staff for examining the fees and
noted she was hoping to realize a saving for residents with the amendment but understood the
need to cover costs and hopes that staff will review the fees in the future.
Dick Theis, 20575 County Road 10, addressed the Council on Item 6d. Resolution Rescinding
Authorizing the Reconveyance of Land. Mr. Theis asked that the Council consider conveying the
land as a neighbor is interested in the property. Mr. Theis noted that he planted trees and
maintained the creek on the property, the tax impact of City owned land and consideration of a trail
easement. Mr. Theis noted that if a land not re- conveyed an easement trade was available a
building could be built to house his outdoor storage.
Dorthory Theis, 9530 Cain Road, addressed the Council on a variety of items including the
proposed recreation amenity, paving road and communications. Specifically Ms. Theis noted that
paving has not been done previously and may not be needed; the Council should consider the
costs now and in the future of road maintenance. Ms. Theis suggested an additional open forum at
the end of meetings.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of February 25, 2016 Council Meeting
b. Resolution 2016 -10 — Accepting Donation from the Northwest Area Jaycees
c. Mama G's Optional 2AM License Renewal
d. Resolution Rescinding Authorizing Reconveyance of Land
e. Resolution 2016 -12 — Temporary On -Sale Liquor License — Hamel Rodeo
Acting Mayor Thomas asked that Items a. and b. be considered separately.
MOTION: made by Hank, seconded by LaFave to approve the consent agenda consisting of Items
c. d., and e.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Acting Mayor Thomas asked for clarification on the minutes. Council discussed the minute format.
MOTION: made by Hank to approve Item a. as presented.
(Motion failed, no second)
MOTION: made by LaFave, seconded by Keefe to table Item a.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Acting Mayor Thomas acknowledged the Northwest Area Jaycees for their donation to the City.
MOTION: made by Hank, seconded by LaFave to approve the Item b.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
No escrow claims were presented.
b. All Other Financial Claims
MOTION: made by Keefe, seconded by LaFave to approve all other claims as presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
8. Staff Reports / Memos /Commissions
a. Park Dedication Fund Eligibility
City Administrator Martens presented the report. Council discussed the involvement of the Parks
and Trails Commission.
9. Planning Business / Landform
No planning business was presented.
10. Unfinished Business
a. Water and Sanitary Sewer Fee Schedule Amendment
City Administrator Martens presented the report and noting the needed cost to not further burden
the fund and the philosophy of the Council. City Administrator Martens noted the comparison of
other cities and the next steps to include a fee schedule amendment. Council discussed the need
for a commercial user fee schedule, comparison to surrounding communities and a consideration to
reevaluate fees in the future.
MOTION: made by Keefe, seconded by Hank to direct staff to proceed with fee schedule
amendments as recommended.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried, 4:0)
b. Bid Award — Downtown Utility and Street Improvement Project
City Administrator Martens presented the report noting the overall project costs with the proposed
alternates and the financing plan. Council discussed the cost difference. City Engineer noted that
he has spoken with the bidder and they are still in good faith.
MOTION: made by Hank to accept bids without alternates 1 and 3.
(Motion failed, no second)
MOTION: made by Keefe, seconded by LaFave to approve Resolution 2016 -13 Authorizing Award
of Contract for the 2016 Downtown Corcoran Sewer and Water Improvements.
Council discussed wanting Parks and Trails commission feedback.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried, 4:0)
c. Section of Comparable Cities — Compensation Study
City Administrator Martens presented the report noting the study is anticipated to be complete by
May and the study will include private sector data. Council discussed noting the timing aligned with
the budget process and support of the comparable cities.
MOTION: made by LaFave, seconded by Keefe to authorize staff to use the recommended group of
comparable cities in the compensation study.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
11. New Business
a. Set Sale Resolution — 2016 Bonds
City Administrator Martens introduced Tammy Omdahl, Northland Securities to review the report.
Ms. Omdahl reviewed the bond rating process, the process for issuing debt and the estimated
interest. Council discussed the competitive bond process, bonding for connection fees and the
source of revenue. Council discussed looking at multiple ratings, comparison of bond ratings of
other cities. Staff noted bonding included for the connection fees. Council discussed the
assumptions of the Long -term Financial Plan, the projections for the utility funds, the philosophy for
bonding, and utilizing surplus funding.
MOTION: made by Hank to apply $125,000.00 of 2015 monies to reduce the Capital Improvement
Plan.
(Motion failed, no second)
Council discussed the use of park dedication funds and the utility funds.
MOTION: made by LaFave, seconded by Thomas to approve Resolution 2016 -14 Providing for the
Issuance and Sale of Approximately $3,090,000 General Obligation Bonds, Series 2016A
Council discussed opinions of bonding and the use of funds.
Voting Aye: Thomas, Keefe, and LaFave Voting Nay: Hank
(Motion carried 3:1)
b. Regional Recreation Amenity Discussion
City Administrator Martens presented the report noting the different options available for pursuing a
regional recreational amenity. Councilors discussed their opinions on moving forward. Council
discussed looking at the broader issue and the commitment to the project, taking a step back for
further examine the project, considering the what is wanted and needed and renegotiating the
existing purchase agreement. Per consensus, no action was taken and continue discussion
alongside the park dedication ordinance update later this year
c. Police Officer Recruitment Process
Director of Public Safety Gottschalk presented the report outlining 2016 budget discussion, part-
time hours and the proposed timeline with the Officer anticipated starting date of July. Council
discussed police officer scheduling and the use of current part-time officers.
MOTION: made by Keefe, seconded by Hank to approve the Police Officer job description and
direct staff to begin the hiring process.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
d. Commissioner Appointments —Charter Commission
City Administrator Martens presented the report.
MOTION: made by LaFave, seconded by Keefe to reappoint Jim Tilbury and Dorothy Theis to the
Charter Commission for a four term.
Voting Aye: Thomas, Hank, Keefe, and La /Fave
(Motion carried 4:0)
e. Neighborhood Meeting Date —Willow Drive Improvement Project
City Administrator Martens presented the report noting he envisioned a listening and informational
session held in the community room. Council discussed hearing residents concerns, visual aids and
the meeting focusing on current concerns including safety, speed, and trails. City Administrator
Martens noted staff would mail meeting notices to all sections of the proposed project.
MOTION: made by Hank, seconded by Keefe to call for a neighborhood meeting for the Willow
Drive Improvement Project on Tuesday, March 29"', 2016.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
12. Closed Meeting
a. Consider an Offer for the Purchase of Real Estate — Easement Acquisition for the Downtown
Utility and Street Improvement Project
Acting Mayor Thomas stated:
"The City Council is going into closed session to consider an offer for the purchase of real estate"
"Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to
consider offers and counter -offers for the purchase of real estate.
The city council is going into closed session to consider an offer for the purchase of real estate; the
following 12 properties are the subject of the closed meeting:
20400 County Road 10;
20000 County Road 10;
20045 County Road 10;
Unassigned property; PID 26- 119 -23 -11 -0006; south of 20101 County Road 10
7625 County Road 116;
7569 County Road 116;
19905 County Road 10;
Unassigned property; PID 26- 119 -23 -11 -0025; adjacent to 19925 County Road 10
Unassigned property; PID 26- 119 -23 -11 -0045; west of 2569 County Road 116
7610 Commerce Street
19925 County Road 10;
20175 County Road 50"
Acting Mayor Thomas recessed the regular meeting at 9:29 pm.
Acting Mayor Thomas reconvened the regular meeting at 10:01 pm.
Acting Mayor Thomas stated:
"in the closed session the city council discussed an offer for the purchase of real estate; no formal
action was taken.
Unscheduled Items
No unscheduled were presented.
13.2016 Council Schedule
The draft City Council schedule was in the packet but not reviewed. City Administrator Martens
noted he would send out an email regarding a Council liaison for the Police Officer recruitment
process.
14. Council Liaison Calendar
Acting Mayor Thomas noted he was not able to attend the upcoming Parks and Trails Commission
meeting.
15. Adjournment
MOTION: made by Keefe, seconded by LaFave to adjourn.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Meeting adjourned at 10:02pm.
sica Beise — City Clerk/Administrative Services Coordinator