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Home My WebLink About2016-02-25 Council Minutes• ip�l• CITY OF CORCORAN City Council Meeting Minutes February 25, 2016 - 7:00pm The Corcoran City Council met on February 25, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Thames, City Engineer Torve, City Planner Lindahl, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Keefe, seconded by Hank to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Ken Kluck, 21800 County Road 50, addressed the Council on the Corcoran Lions Club Chevy Dinner. Mr. Kluck noted that the dinner is on April 1, 2016 with the social hour beginning at 6:30pm and the dinner at 7pm at Rush Creek Golf Club. Mr. Kluck noted prizes will be available for attendees and anyone interested should contact him or a member of the Lions. Jerry Ziemiecki, 21420 Larkin Road, addressed the Council regarding the proposed Willow Drive project. Mr. Ziemiecki asked the Council about the lack of communication on the project, the life expectancy of the road and water and sewer arrival. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of February 11, 2016 Council Work Session b. Draft Minutes of February 11, 2016 Council Meeting c. Lake Area Emergency Management Plan Councilor Thomas asked that Item b. be considered separately. MOTION: made by LaFave, seconded by Hank to approve the consent agenda consisting of Item a. and c. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Councilor Thomas asked for clarification on the minutes related to the last sentence of Item 10b. Councilor Hank asked for a change his notation of dissenting vote. MOTION: made by Thomas, seconded by Hank to approve the Item b. with amendments. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Thomas to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Thomas to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Project Update; report received. b. Code Compliance Report; report received. Councilors asked about the referral to the attorney. City Attorney Thames noted an action plan has been received and staff will monitor progress. c. Hackamore Road Planning; report received. 9. Planning Business / Landform a. Sketch Plan —White Tail Glen City Planner Lindahl presented the report noting the project would need a comprehensive plan amendment and zoning change to a Planned Unit Development. Planner Lindahl noted that Homestead Partners would improve the street through the Lennar properties and the subdivision would have 50 foot lots, compared to the Ravinia 4th Addition which has proposed 55 foot lots Council discussed the property access for current owners, long term street connections, cul -de -sac islands and vegetation plans. Councilors discussed their thoughts on the lot size and asked to see examples of fifty foot lots. b. City Comments — Rezoning to PUD, Preliminary and Final Plat for 123.9 acres and PUD Plan approval for a Hy -Vee grocery and gas station at "Markets at Rush Creek" in Maple Grove City Planner Lindahl presented the report. Council discussed noting the concerns about Lions Park and revisited the reasoning for approving the Lions Park PUD to allow for the current use of the property. Per consensus, Council directed staff to authorize the Mayor and City Administrator to send the letter to Maple Grove. 10. Unfinished Business a. Willow Drive Improvement Project i. Staff Update ii. Petition Submittal City Administrator Martens, presented the report noting the history of the project, the five MSA collector roads available, the financing of the projects, the timeline and the historical comparison of the gravel versus asphalt maintenance. John Dahl, 6330 Willow Drive, addressed the Council regarding the proposed project and presented a petition of residents from Willow /Larkin roads. Mr. Dahl reviewed the concerns of the petitioners including increased speed, increased traffic, increased crime, and increased taxes. Mayor Guenthner suggested hosting an open house event to discuss the project. Council discussed the process for public comment related to this project and others. Councilors noted their level of support for the project. Council discussed looking into a trail as an alternative to mitigate concerns of residents. Per consensus, Council directed staff to review trail options, create written material to be mailed to residents on the project and schedule an open house. Mayor Guenthner recessed the regular meeting at 8:41 pm. Mayor Guenthner reconvened the regular meeting at 8:45pm. b. Compensation Study Process City Administrator Martens introduced Ann Antonsen, Springsted Incorporated to review the report. Ms. Antonsen noted the potential survey list and how the potential survey participants were selected including community growth, budget, tax capacity, proximity to the metro area, similar organizational structure among other factors. Ms. Antonsen requested feedback from Council as well as specific private companies that the Council was interested in comparing to. Councilor discussed interest in private sector data, looking at surrounding communities and looking at staff sizes. Per consensus, Council directed the City Administrator to utilize his knowledge of surrounding communities to bring forward a recommended list of comparable cities. c. 2016 Capital Improvement Plan Purchases City Administrator Martens presented the report noting the increased cost due to a portion of vehicles being taxable. Council discussed and suggested looking into discounts provided by energy companies for the use of the generator. MOTION: made by Thomas, seconded by LaFave to approve the 2016 Capital Improvement Plan purchases. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Consideration of Awarding Bids — Cropland Rental MOTION: made by Keefe, seconded by LaFave to approve Resolution 2016 -09 — Awarding Cropland Bids. Councilors inquired about the length of the contract and suggested a longer term lease. City Clerk /Administrative Services Coordinator Beise noted that the lease term had been increased to a two year term by previous Councils and staff would review the lease term during the next bidding cycle. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) e. Review of Bid Alternates — Downtown Utility and Street Improvement Project City Administrator Martens presented the report, noting that there would be connection fees for alternate 3. Council discussed alternate two and if public works would be available to complete the work. Council discussed the use of park dedication fees for alternate 3. MOTION: made by Thomas, seconded by LaFave to select bid the base bid along with alternates 1 and 3 for the downtown utility and street improvement project. Council discussed pond maintenance, storm water recovery fee, and the value of the project to an individual landowner. Voting Aye: Guenthner, Keefe, LaFave, and Thomas Voting Nay: Hank (Motion carried 4:1) 11. New Business a. Fee Agreements — Downtown Utility and Street Improvement Project City Administrator Martens presented the report, noting the staff would present these to affected property owners. Council discussed the process, the triggers for fees to payable, the amount of interest that should be approved. Staff noted the 1 % interest above the cost of issuance has been previously discussed and was included in the assessment roll for the project. Council discussed the financing option and the requirement for commercial properties to connect to the utility system. MOTION: made by Hank, seconded by Keefe to authorize staff to offer assessment and finance agreements as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Commissioner Appointments —Parks and Trails Commission MOTION: made by LaFave, seconded by Thomas to reappoint Thomas Anderson, Debbie Regan, and Chad Robran to the Parks and Trails Commission for a term of March 1, 2016 — February 28, 2019. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Commissioner Appointments —Planning Commission MOTION: made by Keefe, seconded by Hank to reappoint Dean Jacobs and Dorothy Theis to the Planning Commission for a term of March 1, 2016 — February 28, 2019. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 12. Closed Meeting a. Consider an Offer for the Purchase of Real Estate —Easement Acquisition for the Downtown Utility and Street Improvement Project b. Attorney Client Privilege to Consider Litigation Strategy — Public Works Floor Settling Issue Mayor Guenthner stated: "The City Council is going into closed session for two purposes: • To consider an offer for the purchase of real estate • Under attorney client privilege to consider litigation strategy and potential settlement parameters." "Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter -offers for the purchase of real estate. The city council is going into closed session to consider an offer for the purchase of real estate; the following 12 properties are the subject of the closed meeting: 20400 County Road 10; 20000 County Road 10; 20045 County Road 10; Unassigned property; PID 26- 119 -23 -11 -0006; south of 20101 County Road 10 7625 County Road 116; 7569 County Road 116; 19905 County Road 10; Unassigned property; PID 26- 119 -23 -11 -0025; adjacent to 19925 County Road 10 Unassigned property; PID 26- 119 -23 -11 -0045; west of 2569 County Road 116 7610 Commerce Street 19925 County Road 10; 20175 County Road 50" "Under the authority of Minn. Stat. § 13D.05 subd. 3(b) the City is also permitted to close a meeting to pursuant to the attorney client privilege when confidentiality is paramount in discussing litigation strategy." "During the closed session, the city council is also going to consider litigation strategy and potential settlement parameters with its city attorney pertaining to the floor settlement issues at the public works building. The City believes that a need for absolute confidentiality is paramount in order to protect its interests in this litigation and negotiation, and outweighs the public's right to know.' Mayor Guenthner recessed the regular meeting at 9:52 pm. Mayor Guenthner reconvened the regular meeting at 10:41 pm Mayor Guenthner stated: "In the closed session the city council discussed an offer for the purchase of real estate; no formal action was taken. The city council also discussed litigation and settlement strategy with its city attorney and the attorney and staff have been given direction." 13. Unscheduled Items No unscheduled were presented. 14.2016 Council Schedule City Administrator Martens reviewed the upcoming draft Council schedule. Council discussed upcoming work sessions noting that on March 10 staff would review the Public Works Structure. 15. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. 16. Adjournment MOTION: made by LaFave, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 10:45pm. 10 sica Beise — City Clerk /Administrative Services Coordinator