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Home My WebLink About2016-02-11 Council Minutes - Part 1CITY OF CORCORAN City Council Meeting Minutes February 11, 2016 - 7:OOpm The Corcoran City Council met on February 11, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:OOpm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens added Item 6c. Authorization to Bid /Quote 2016 Road Materials to be added to the consent agenda. MOTION: made by Thomas, seconded by LaFave to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum John Dahl, 6330 Willow Drive, addressed the Council on the Willow Drive Improvement Project. Mr. Dahl noted he and others on Willow Drive were against the project with concerns on increased speeds, increased traffic, safety of young kids, and risks to animals. Mr. Dahl indicated at the next Council meeting he will be presenting the City Council a petition against the project. Loren Kohnen, 22755 Winchester Trail, addressed the Council regarding his interaction with the Police Department during a traffic accident. Mr. Kohnen noted that the police officers were very professional. 5. Presentations a. Senator Dave Osmek Senator Osmek addressed the Council on the 2015 legislative session and the upcoming 2016 legislative session. Senator Osmek noted that key areas of focus for the 2016 session will be on the Highway 12 Corridor and Excelsior Commons. Senator Osmek answered questions on school funding and solar energy. b. Tom Anderson — Parks and Trails Commission Annual Report Parks and Trails Commission Chair Anderson presented the report outlining the 2015 activities including the tree giveaway program, improvements for the memorial garden and recommendations to the City Council. Parks and Trails Commission Chair Anderson reviewed the Commission's proposed priorities for 2016 including assisting with the regional recreation amenity, continuing the tree giveaway program, and updating the park dedication ordinance. 6. Consent Agenda a. Draft Minutes of January 28, 2016 Council Work Session b. Pay Request #7 and Final — 2014 SE District Sewer and Water Improvements c. Authorization to Bid /Quote 2016 Road Materials MOTION: made by Keefe, seconded by Hank to approve the consent agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by LaFave to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims Councilor Thomas noted that he liked the 2 year cash balances report. MOTION: made by Thomas, seconded by Hank to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos /Commissions a. Financial Performance Report City Administrator Martens presented the report noting contributions towards reserves and TIF fund administration costs should be considered. Mayor Guenthner noted the disciplined financial management of the City. Council discussed the report noting specifically the effect of staff being out in the police department, the deferred projects in the public works department and increased building permit funds. Staff noted that the audit will be presented at the first meeting in May. b. New Home Process- Start to Finish; report received. c. Cropland Bidding Process and Schedule; report received. 9. Planning Business / Landform No planning items were presented. 10. Unfinished Business a. Beacon Academy Project Discussion City Administrator Martens, presented the report noting that proposed terms for negotiation including the use of TIF funds, waiving park dedication fees, removing trail improvement requirement, removing booster station, deferring construction of part of Street A and the 100% financing. Council discussed the term sheet. Councilors a asked about preference for residents in the school's enrollment lottery and communications; Sean Koster, Beacon Academy Principal noted that charter schools are limited by state law on types of preferences available and residency is not available. Jacelyn May, Cushman Wakefield, noted that the Friends of Beacon would own the facility and lease it back to the school. MOTION: made by LaFave, seconded by Thomas to direct staff to draft a development agreement based on the terms presented. Councilor Hank noted he was voting against this motion because the citizens are taxed by the school district and the City is subsidizing the project. Voting Aye: Guenthner, Keefe, LaFave, and Thomas Voting Nay: Hank (Motion carried 4:1) b. City Council Compensation Mayor Guenthner presented the report, noting that the increase in pay would be the first since 2001, implementation would take place after the next elections and the rate of compensation based on an average of cities. Council discussed the requirements of the Mayor and Councilor positions. MOTION: made by LaFave, seconded by Thomas to approve Ordinance 2016 -316 Amending Council Compensation. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Water and Sanitary Sewer Billing Structure City Administrator Martens presented the report with the different philosophies. Council discussed their philosophies and deduct meters. Per consensus, Council directed staff to bring back a billing philosophy similar to option three as presented, which is a sewer base rate with a somewhat burdensome tiered water rate structure. d. Public Works Facility —Independent Soil Review City Administrator Martens presented the report noting that staff is reviewing with the City Attorney on options including a closed session to discussed litigation. e. 2016 - 2017 Capital Improvement Plan City Administrator Martens presented the report, noting that the opportunities to build on the recording system if we start with the base model. Council discussed the merits of utilizing reserves versus bonding. Staff reviewed the timing of the audit is after bonding and noted Council has another opportunity prior to the bond sale to review these purchases. Per consensus, Council directed staff to move forward with the capital improvement plan as presented with option one as presented for the video recording system. 11. New Business a. Assessment Abatement Request —19925 County Road 10 City Administrator Martens presented the report, noting that future development and limits access onto County Road 10. Jeff Johnson, 19925 County Road 10, addressed the Council asking to be given the same treatment as the Stachion. Council discussed the request and the potential for redevelopment. Per consensus, Council took no action on the request. b. Conveyance of Land — PID 23- 119 -23 -23 -0011 City Administrator Martens presented the report, noting that the land could assist with watershed needs. Council discussed. MOTION: made by Thomas, seconded by Keefe to direct staff to draft a resolution rescinding Resolution 2000 -22. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Bids for Downtown Utility and Street Improvement Project City Administrator Martens presented the report describing the alternates which included lift station locations, pond maintenance, water and sewer at City Park, and hydrant updates. Council discussed the alternates including some support for alternate one and reviewing option three. Per Consensus, staff was directed to take the comments heard and review the alternates further. d. Credit Card Processing Services City Clerk /Administrative Services Coordinator Beise presented the report, outlining the quotes, services available, and cost implications. Council discussed the need for the services. Per consensus, Council directed staff to move forward with credit card processing as recommended in the staff report e. Legislative Priorities City Administrator Martens presented the report, noting that he would be presenting the letter outlining the priorities to the city's representatives during the upcoming legislative session. Council discussed street improvement district and the current bill on the regional recreation amenity. Per consensus, Council directed staff to discuss a street improvement district with the City's representatives. 12. Unscheduled Items No unscheduled were presented. 13.2016 Council Schedule City Administrator Martens reviewed the upcoming draft Council schedule. Council discussed upcoming work sessions including adding a building rights discussion topic. City Administrator Martens noted that the March Planning Commission has been cancelled. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. 15. Adjournment MOTION: made by LaFave, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:18pm. sica Beise — City Clerk /Administrative Services Coordinator