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Home My WebLink About2016-01-14 Council Minutes - Part 1f CITY OF CORCORAN City Council Meeting Minutes January 14, 2016 - 7:00pm The Corcoran City Council met on January 14, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City Attorney Thames, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted there were two additions to the agenda item 10e. Resolution 2016 -06 and agenda item 1 le. Beacon Academy Subcommittee. MOTION: made by LaFave, seconded by Thomas to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Matt Faue, 6315 Willow Drive, addressed the Council regarding the proposed Willow /Larkin paving project. Mr. Faue noted there may be 21 indirect benefiting properties not included on the initial feasibility study and support for assessments on building eligibility at a cost of $5,000 per eligible property. 5. Presentations Representative Jerry Hertaus addressed the Council regarding the upcoming legislative session including the possible surplus, transportation bill, bonding and tax relief. 6. Consent Agenda a. Draft Minutes of December 21, 2015 Council Meeting b. Rogers Comprehensive Plan Amendment c. Resolution 2016 -02 Accepting Donation from the Northwest Area Jaycees d. Resolution 2016 -04 Accepting Donation from the Northwest Area Jaycees Council LaFave asked that item 6b. be considered separately to get clarification on the protocol. MOTION: made by Thomas, seconded by Hank to approve the consent agenda consisting of items 6a., 6c., and 6d. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Councilor LaFave asked for clarification on the protocol if the City was not amenable to the changes. City Administrator Martens noted that the Metropolitan Council received the comments from cities as part of their approval. Mayor Guenthner asked for additional language in the response to Rogers for screening. MOTION: made by LaFave, seconded by Thomas to approve item 6b as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Keefe, seconded by Hank to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Thomas, seconded by LaFave to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas t� 10 (Motion carried 5:0) Staff Reports/ Memos /Commissions a. Lease Termination Notice — Rockford School City Administrator Martens noted that the City received the notice that the School District will not be extending the lease and that he will work with the School District for negotiations. Planning Business / Landform a. Ground Mounted Solar Request City Administrator Martens presented the report noting that the applicant may be open to a shorter term lease. Council discussed the lease term, land use, considerations of projects in the MUSA, and the distribution system. Council discussed a general interest to learn more about solar through the creation of an ordinance. Per consensus, Council to direct staff to take the process to the next step and consistent with the discussion tonight and pursue the construction of an ordinance with the applicant and require an escrow for payment. Unfinished Business a. Resolution Declaring Hazardous Building — Order to Remove City Administrator Martens, presented the report noting that the resolution before the Council is to allow staff to carry out the Council directive to raze and remove the building. Council discussed the possibility of assessing the property over time. Per consensus, Council directed staff to meet with the property owners to review payment options. MOTION: made by Thomas, seconded by LaFave to approve Resolution 2016 -03 Declaring the Building Located at 20112 County Road 10, As Hazardous. Ayes: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried, 5:0) b. Consideration to Initiate Mediation — Public Works Floor Settling Issue City Administrator Martens presented the report, noting that additional option would be obtain an impartial review of the soil. Council discussed. Per consensus, Council directed staff to obtain quotes to secure an opinion from an independent soil expert. c. Lawful Gambling Ordinance City Clerk /Administrative Services Coordinator Beise presented the report, noting that the investigative fee would be an option as part of the ordinance and that the fee schedule would need to be amended if that would move forward. Council discussed the investigative fee, the net profits contribution to the City and the lawful purpose expenditures. MOTION: made by Thomas, seconded by LaFave to adopt Ordinance 2016 -313 Ordinance Regulating Lawful Gambling. Ayes: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried, 5:0) MOTION: made by Keefe, seconded by Hank to adopt Ordinance 2016 -314 Summary Ordinance of 2016 -313. Ayes: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried, 5:0) MOTION: made by Keefe, seconded by Hank to adopt Resolution 2016 -05 Specifying Use of the Contribution of Net Profits from Lawful Gambling to the City. Council discussed not limiting the lawful purpose expenditures at this time. Motion withdrawn. d. Willow Drive Improvement Project — Assessment Discussion City Administrator Martens presented the report outlining a model process for assessment based on previous discussions. Council discussed creating a universally applicable model that ties building rights to the assessment. Council discussed deferred assessments as a vehicle to capture assessments when a parcel develops with a PUD. Per consensus, Council directed staff to bring the policy back at a future meeting incorporating comments from this discussion. e. Resolution — 2016 -06 Amending Resolution 2015 -68 Approving Vacation of the Remaining Portion of the Unimproved East Commerce Street City Attorney Carson presented the report noting that the resolution has been amended to meet the requirements of filing at Hennepin County and that there is a pre - closing scheduled for this property. MOTION: made by Hank, seconded by LaFave to adopt Ordinance 2016 -06 Amending Resolution 2015 -68 Approving Vacation of the Remaining Portion of the Unimproved East Commerce Street. Ayes: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried, 5:0) 11. New Business a. Amendment to Water Service Agreement City Administrator Martens presented the report outlining the discussions with Maple Grove. Council discussed adding to the fee agreement that if no changes to the property happen that those fees will paid within ten years by the property owner. MOTION: made by Thomas, seconded Hank to authorize staff and the mayor to execute the First Amendment to the contract with Maple Grove with the addition of the ten year requirement for property owners to pay the fees if nothing else triggers the assessment of the fee. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Annual Appointments City Clerk /Administrative Services Coordinator presented the report. Council discussed the Acting Mayor appointment. MOTION: made by LaFave, seconded Keefe to adopt Resolution 2016 -01 Establishing Annual Appointments for 2016, with Councilor Thomas as Acting Mayor. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Elm Creek TMDL Draft Report City Administrator Martens presented the report. Council discussed and thanked those who participated in the process. Per consensus, staff was directed to send the letter. d. Commission Appointment Process City Administrator Martens presented the report. Council discussed. Per consensus, Council directed staff to move forward with the process. e. Beacon Academy Subcommittee City Administrator Martens presented the report asking for a subcommittee to be formed to discuss negotiation options. Councilors Keefe and the Mayor volunteered to serve on the committee. Per consensus, staff was directed to move forward with the subcommittee. 12. Unscheduled Items No unscheduled were presented. 13.2016 Council Schedule City Administrator Martens reviewed the upcoming draft Council schedule. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. Council discussed getting feedback from commissioners on the Council Liaison process. Mayor Guenthner noted that a Bee Club would meeting on February 23 at City Hall and hosting a presenter from the University of Minnesota. Mayor Guenthner announced he would be attending a symposium on February 12 at the University of Minnesota on Pollinators and Policy. 15. Adjournment MOTION: made by Keefe, seconded by Thomas to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourne at 9:2gpm. ssica Beise — City Clerk/Administrative Services Coordinator