HomeMy WebLinkAbout2016-02-11 Council Work Session Agenda Packet CITY OF CORCORAN
Council Work Session Agenda
February 11, 2016 -5:30pm
1. Call to Order / Roll Call
2. Regional Recreation Amenity Purchase Options*
3. City Project Update*
4. March Work Session Agenda
5. Unscheduled Items
6. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Regional Recreation Amenity
Purchase Options
City Council work session
February 11, 2016
Purchase Options
Purchase agreement
Signed April 6, 2012
Property closing
October 15, 2012
Option expiration dates
Option 1: October 15, 2017
Option 2: October 15, 2017
Option 3: October 15, 2019
Purchase Options
Regional Recreation Amenity (Roehlke)
Option 1 (Balance of west farm):
$598,000 + 2% per annum from June 1, 2014
$609,960 today
Option 2 (south half of the east farm):
$520,000 + 2% per annum from June 1, 2014
$530,400 today
Option 3 (north half of east farm):
$520,000 + 2% per annum from June 1, 2014
$530,400 today
Cost per acre
Today: $1,670,760 / 124.54 = $13,415.45
After June 1, 2016: $1,704,175.20
$13,683.76/acre
Proposed Use
Athletic complex
CITY OF CORCORAN
Park Standards –Acres by Population
10 acres total parks per 1,000
2-3 acres of the 10 total park acres “active”
*Currently have access to approximately 11 active acres of School District property
Will likely achieve total park acres sufficiently through development
A gap exists in “active acres”
CITY OF CORCORAN
Year Pop.Acres
Needed
Actual
Acres
Active
Acres
Needed
Active
Acres
Notes
2010 5,379 53 19.3*11 -16 11*
2015 5,513 55 19.3*11 -17 11*
2020 6,700 67 22 13-20 11 Ravinia Neighborhood Park
2030 8,900 89 67 18-27 11 Ravinia Open Space Park
(20acres) + additional 25 acres
dedicated to neighborhood parks
2040 11,300 113 107 23-34 11 Additional 30 acres dedicated
City Park
19.3 acres, 11 active
Limited to younger, youth athletics
CITY OF CORCORAN
Finances
Example schedule
Purchase options 1 & 2 in 2017, option 3 in 2019
Option 1 & 2: $1,192,246
Option 3: $554,533
Assuming bond over 20 years, 3% interest, 2.5% cost of issuance
Delay construction of fields until 2020
Bond $1,000,000 in 2020 to start initial construction
Assuming bond over 20 years, 3% interest, 2.5% cost of issuance
Fields playable in 2021
Anticipate full cost to be $2,500,000 (additional $1,500,000)
CITY OF CORCORAN
Project Debt Levy with Purchase
Tax revenue from development
Assuming Ravinia only
Approximately 107 homes supply sufficient revenue to support bond
payments for options 1-3 and $1,000,000 development
CITY OF CORCORAN
Lennar 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Homes Built @ $400,000 value 1 33 35 35 35 35 35 35 35 35 35 35
Taxable Market Value (TMV)$400,000.00 $13,200,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00 $14,000,000.00
TMV Compounded $400,000.00 $13,600,000.00 $27,600,000.00 $41,600,000.00 $55,600,000.00 $69,600,000.00 $83,600,000.00 $97,600,000.00 $111,600,000.00 $125,600,000.00 $139,200,000.00 $140,000,000.00
Tax Capacity $4,000.00 $136,000.00 $276,000.00 $416,000.00 $556,000.00 $696,000.00 $836,000.00 $976,000.00 $1,116,000.00 $1,256,000.00 $1,392,000.00 $1,400,000.00
City Tax Revenue at .45813 $1,832.52 $62,305.68 $126,443.88 $190,582.08 $254,720.28 $318,858.48 $382,996.68 $447,134.88 $511,273.08 $575,411.28 $637,716.96 $641,382.00
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Increase in tax revenue-Lennar $1,832.52 $62,305.68 $126,443.88 $190,582.08 $254,720.28 $318,858.48 $382,996.68 $447,134.88 $511,273.08 $575,411.28
Increase in tax revenue-other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total increase in tax revenue $1,832.52 $62,305.68 $126,443.88 $190,582.08 $254,720.28 $318,858.48 $382,996.68 $447,134.88 $511,273.08 $575,411.28
Population 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
3 5471 5474 5573 5678 5783 5888 5993 6098 6203 6308 6413 6518
Project Debt Levy with Purchase
Tax revenue from development
426 homes
$400,000 home provides $1,832 in tax revenue (at 45.813% tax rate)
Tax expenditures from development
Regional recreation amenity
107 homes for 20 years
Neighborhood park
$500,000; $35,000/year for 20 years
19 homes for 20 years
Open space park
$50,000
Additional maintenance worker/plow truck/misc. maint
$200,000/year
110 homes
CITY OF CORCORAN
Past Planning
City of Corcoran Community Recreation Complex
Needs Analysis and Recommendations
City Park Status
Presented by the Long-Range Parks Committee
CITY OF CORCORAN
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2/5/2016
1
CITY OF CORCORAN
City Project Update
Staffing
I.Administration
a.Reorganization complete in 2015
b.Searching for Seasonal Recreation Coordinator
II.Police
a.Department continues to be short staff
b.Transition to additional full-time officer approved in 2016 budget (reduce
reliance on part-time officers); posting will take place in approximately early-
March to have officer on board July 1st
III.Public Works
a.Goal to re-align department in order to meet additional demands of
water/sanitary sewer utility as well as additional residents; will work with
Superintendent to propose plan for changes to be implemented in 2016/2017.
b.Recommended for March 10 works session topic
Administration:
I.Compensation Study
a.Authorized to move forward; staff coordinating with Springsted Incorporated
b.Presenting plan to Council at February 25th meeting
II.Gambling Ordinance
a.Ordinance approved
b.Affected organizations have been notified
III.Credit Card Processing
a.Staff considering options and will bring to Council for approval
IV.Newsletter
a.First newsletter (1 of 4) completed
V.Council Compensation
a.To be considered for approval at February 11th meeting
VI.Utility Billing Structure
a.Updating billing process; bring to Council in February
3.
2/5/2016
2
VII. Employee Handbook
a. Updating the employee hand book to incorporate organizational changes and
law changes
VIII. Solicitors Peddlers and Transient Merchant Ordinance & Background Check Policy
a. Staff completing draft ordinance and policy for Council consideration
IX. League of Minnesota Cities – Data Security Survey
a. Reviewing recommended action, considering options
X. Recognition Program
a. Reviewing options for jacket and plaque
Public Works/Parks:
I. Install water meters; read monthly
II. Floor settling issue
a. Contractor meeting held; responses received
b. Seeking independent soil review
III. Evaluating equipment replacement schedule
IV. Hackamore Road issues
a. Reviewing traffic counts west of Butterworth; meeting scheduled with Medina to
discuss
i. 48 hour counts: Butterworth (south end) 66; Hackamore (west of
Butterworth) 540; Hackamore (east of Butterworth) 604
V. Winter focus is on snow removal, tree trimming, ice rinks, maintenance of equipment,
and bidding road materials for 2016.
VI. Coordinating with Athletic Association for scoreboard in stallation at Snyder Field
Police:
I. Plan 2016 Night to Unite
II. Incorporating paperless processing of public requests (burn permits, data requests,
firearms permits, etc.)
III. Streamlining officers’ data collection procedures on calls for service
IV. Analyzing and evaluating space needs for essential services
V. Planning 35th Annual Firearms Safety course
VI. Planning 8th Annual truck-safety seminar
VII. Refreshing our reserve officer program
VIII. Evaluating equipment replacement protocols and coordinating necessary squad
replacements
IX. Increasing evidence room security
X. Planning for 2016 special events (approximately 20 annually)
2/5/2016
3
XI. Working with City Hall to identify safety and security risks
XII. Managing and refreshing the department policy manual (Lexipol)
XIII. Coordinating POST, OSHA, and discretionary department trainings
Planning:
I. Ravinia
a. 101 lots platted
b. Anticipate phase four submittals in early 2016; continue to coordinate building
permit/utility process for new homes
c. Street signage was not installed according to plan; coordinating changes
d. Cul-de-sac islands not installed according to plan; coordinating changes
e. Planning for future improvements
i. Neighborhood park
ii. Hackamore improvements likely 2018 or 2019
iii. 66th Avenue improvements (extend Gleason Parkway to CR 116)
II. Beacon Academy
a. Met with group on January 6th; accelerated plan to achieve preliminary and final
plat as soon as possible in 2016
b. Drafting development agreement
III. Park Place Storage
a. Anticipate preliminary plat application for expansion in early 2016
IV. Code/Zoning Updates
a. Review options for updating variance ordinances in February
Finance:
I. Five Year Plan
a. Update after 2015 audit
b. Consider options with 2015 surplus
II. Equipment Certificates
a. 2014 & 2015 purchases made; balance of $38,000 exists
b. 2016 & 2017 plan presented in February 2016
c. Goal to eliminate equipment certificates by 2019 (fund with CIP)
III. Reserves
a. Goal is 35% of unrestricted fund balance
b. End of year 2014 at 30.1%
Council Priorities
I. Downtown Utility and Street Improvement Project
a. Assessment hearing completed
2/5/2016
4
b. Bids due February 4, 2016
c. Developing financing agreement between City and individual property owners
II. Regional Recreation Amenity
a. Staff has reached out to various possible partners
b. Council to review project at work session in early 2016
c. Goal adjusted in 2015 for purchase of land only, not improvement
III. Paving Gravel Collector Roads
a. Willow Drive/Larkin Road selected as preferred project
b. Staff obtaining a benefit letter for additional building rights
c. Assessment plan needs to be approved
d. Reviewing non-platted properties to see if project can move forward in 2016
IV. Hazardous Property
a. Council approved order to remove property at January 14, 2016 meeting
b. Coordinating with property owner
i. Owner getting quotes for abatement costs
V. Downtown and Southeast District Design Guideline Update (CAT)
a. Initial meetings as well as community workshop held
b. Next meeting February 22nd
c. Final community workshop tentatively scheduled for March 14, 2016
Other Projects
I. Hope Center
a. Public Works needs to re-seed grass in 2016
II. Update City Logo
a. Buffalo School District
i. Have discussed with Scott Thielman, Superintendent
ii. No action on Buffalo side
b. Rockford School District
i. Have been in contact with High School Principal
ii. No action taken
Future Projects
I. Restart the EDA
a. Applied for grant funding; outcome anticipated in March 2016
II. Record Council meetings
a. Reaching out for possible funding
b. Incorporate into equipment certificates
III. Communications Update
2/5/2016
5
a. Consider revamping the City’s website
b. Researching and implementing new communications tools such as social media
and email or texting services.