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2016-02-11 Council Agenda Packet
CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Corcoran City Council Agenda February 11, 2016 -7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Senator Dave Osmek b. Tom Anderson – Parks and Trails Commission Annual Report* 6. Consent Agenda a. Draft Minutes of January 28, 2016 Council Meeting* b. Pay Request #7 and Final – 2014 SE District Sewer and Water Improvements* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos/Commissions a. Financial Performance Report – 2015* b. New Home Process - Start to Finish* c. Cropland Bidding Process and Schedule* 9. Planning Business 10. Unfinished Business a. Beacon Academy Project Discussion* b. City Council Compensation* c. Water and Sanitary Sewer Billing Structure* d. Public Works Facility – Independent Soil Review* e. 2016 – 2017 Capital Improvement Plan* 11. New Business a. Assessment Abatement Request – 19925 County Road 10* b. Conveyance of Land – PID 23-119-23-23-0011* c. Bids for Downtown Utility and Street Improvement Project* d. Credit Card Processing Services* e. Legislative Priorities – 2016 Session* 12. Unscheduled Items 13. 2016 Council Schedule* 14. Council Liaison Calendar Planning Commission 2/04/16 3/03/16 4/07/16 5/05/16 6/02/16 Cancelled Hank Thomas Guenthner LaFave Parks and Trails Commission 2/16/16 3/15/16 4/19/16 5/17/16 6/21/16 Hank Thomas Guenthner LaFave Keefe 15. Adjournment 5b. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: February 11, 2016 To: City Council From: Tom Anderson – Chairperson, Parks and Trails Commission Re: Parks and Trails Commission Report ______________________________________________________________________ As requested by the City Council, the Parks and Trails Commission is to update the Council on activities of the previous year and priorities for 2016. The following are some of the activities completed in 2015: • Reviewed the City Fee Schedule and made recommendations for amendments • Recommended that the City Council approve an ordinance regulating gambling in Corcoran and dedicate funds to parks • Reviewed priorities for seeking grand funds • Coordinated the annual tree giveaway • Recommended to the City Council that a seasonal recreation staff be hired to assist in coordinating recreation activities • Coordinated maintenance and improvements for the Memorial Garden • Visited the future site of a neighborhood park at Ravinia and discussed how to plan the site and priorities for the site • Assisted in the application of a grant to fund a new scoreboard as Snyder field • Approved the addition of Student Commissioner Karin Beck • Heard from Flagship Recreation staff on what design options are available for park planning purposes At the January 19, 2016 meeting, the Parks and Trails Commission discussed the work it would like to focus on in 2016. The following are the proposed priorities for the year • Develop a plan to purchase and develop the Roehlke property for an athletic complex • Assist the seasonal recreation coordinator position to successfully transition some programming from the athletic associations to the City • Plan for the future neighborhood park in Ravinia 5b. • Develop a pollinator plot garden at City Hall • Continue the tree giveaway program • Update the park dedication ordinance The Parks and Trails Commission members appreciate the support of the City Council and request feedback on its proposed priorities for 2016. Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes January 28, 2016 -7:00pm The Corcoran City Council met on January 28, 2016, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, and Councilor Thomas. Councilor LaFave was excused. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gottschalk, Public Works Superintendent Meister, and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2.Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval Mayor Guenthner added Item 8c. Managing Email. MOTION: made by Hank, seconded by Keefe to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, and Thomas (Motion carried 4:0) 4.Open Forum Dorothy Theis, 9530 Cain Road, addressed the Council regarding solar gardens. Ms. Theis provided information to the Council on articles that have recently appeared related to solar ordinances. 5.Presentations No presentations were heard. 6.Consent Agenda a.Draft Minutes of January 14, 2016 Council Work Session b.Draft Minutes of January 14, 2016 Council Meeting MOTION: made by Keefe, seconded by Thomas to approve the consent agenda as presented Voting Aye: Guenthner, Hank, Keefe, and Thomas (Motion carried 4:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Keefe, seconded by Thomas to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, and Thomas (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Thomas, seconded by Hank to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, and Thomas (Motion carried 4:0) 8.Staff Reports / Memos/Commissions a.Planning Project Update; report received. b.Code Compliance Report; report received. c.Managing Emails Mayor Guenthner noted the email provided by City Administrator Martens provided a reminder of email protocols and open meeting law requirements. 9.Planning Business / Landform a.Final Plat for the Property at 22900 Strehler Road (PID 17-119-23-32-0004) City File 16-001 City Planner Lindahl presented the report, noting that staff was working with the applicant and the watershed district on language related to the conservation easement. Council discussed the watershed district requirements. City Administrator Martens noted that staff would be looking at the watershed district requirements and will be providing comments to the watershed district. 6a. MOTION: made by Hank, seconded by Thomas to approve Resolution 2016-07 Approving the Final Plat for Strehler Estates. Council discussed the requirement of septic sites. Voting Aye: Guenthner, Hank, Keefe, and Thomas (Motion carried 4:0) b. 2016 Planning Priorities City Administrator Martens presented the report outlining the options and estimated costs for the projects, noting that the Council previously committed to completing a comprehensive plan amendment for Hope Church. Council discussed the options with a focus on park dedication and building rights. Council discussed delaying the Hope Community Church comprehensive plan amendment to the comprehensive plan update unless there was additional urgency. Per consensus, Council directed staff to bring a draft plan to update the Park Dedication Ordinance and if funding exists beginning the building rights discussion. 10. Unfinished Business a. Beacon Academy Project Discussion City Administrator Martens, presented the report noting that the financial difficulties and possible options for the City. Council discussed the various options, the benefits of a school to the community, the possible need for additional services, and the use of TIF Funds. There was discussion by Councilors on support to review a variety of options including: the possible use of TIF, a possible reduction of utility fees, possibly not requiring trail paving, possibly paying for the land for the booster station, possibly eliminating park dedication fees, possibly not requiring the 125% guarantee, possibly partnering with the City on the required turn lanes and possibly not paving Street A. Councilor Hank did not support the accommodations. Per consensus, Council directed staff to review the comments of the Council and send a City position to the Council to review and provide individual comments to City Administrator Martens. b. Public Works Facility – Independent Soil Review City Administrator Martens presented the report, noting that the companies that have been contacted for providing the testing have not been interested in the project due to business concerns. 11. New Business a. 2016-2017 Capital Improvement Plan City Administrator Martens presented the report noting the replacement schedule is aimed at achieving the best value of the equipment. City Administrator Martens stated that some of the items listed do not have revenue as they are either new or equipment would not have significant value for resale. Council discussed the proposed equipment, specifically the generator. Public Works Superintendent Meister discussed the challenges related to the loss of power. Per consensus, Council directed staff to move forward with the plan as presented and to provide an overview of the debt and unspent 2015 funds. 12. Unscheduled Items No unscheduled were presented. 13. 2016 Council Schedule City Administrator Martens reviewed the upcoming draft Council schedule. Council discussed having the watershed district discussion as a topic of the April work session. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. 15. Adjournment MOTION: made by Thomas, seconded by Keefe to adjourn. Voting Aye: Guenthner, Hank, Keefe, and Thomas (Motion carried 4:0) Meeting adjourned at 8:32pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator 6a. Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: January 25th, 2016 Subject: Pay Request #7 & FINAL – 2014 SE District Sewer & Water Improvements Council Action Requested •Approve Pay Request #7 & FINAL to Northdale Construction Company, Inc. in the amount of $86,807.32. Project Update Project Summary •Contract Amount - $1,819,223.14 •Change Orders to Date - $0 •Final Project Amount - $1,674,586.31 •Funding through Utility Bond fund Final project cost savings of $144,636.83 (or 8.0%) were the result of quantity underruns generally related to better than anticipated subsurface soil conditions (~$50K), less pavement and seeding restoration required (~$35k), and field adjustments to watermain alignment to reduce the amount of fittings and bends required (~$30k). We recommend that payment be made to Northdale Construction Company, Inc. for work completed in full. Enclosed are the contractor’s IC-134/lien waver forms required for project closeout. Summary of Ravinia Off-Site Improvements Upon the approval of final payment for the 2014 SE District Sewer & Water Improvements project, the two preliminary off-site improvement projects have now been completed for the Ravinia Development. Below is a summary of the overall project construction costs: Contract Price Final Payment % Diff. 2014 SE District Sewer & Water $1,819,223.14 $1,674,586.31 -8.0% CSAH 101 & Gleason Road Turn Lane $141,685.25 $142,876.65 +0.8% 6b. 2 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Agendas\2016\2016-02-11\6b. Pay Request #7 & FINAL.docx Update on Lennar Escrow In accordance with the Developer Agreement, Lennar was responsible to provide approximately $1.2M into an escrow account to complete off-site sewer improvements related to the construction of the Ravinia Development. With Phase 3 Final Plat, Lennar deposited an additional $150k to replenish the escrow for completion of the off-site sewer improvements. Below is a table indicating the final escrow reconciliation: Total Lennar Escrow Amount $1,350.000 Total Project Cost 2014 SE District Sewer & Water Improvements - Sewer $1,351,915 ($1,915.00) In the short term, the small remaining balance to come from the Water Utility fund, and then can be recaptured with the next phase of Lennar. STAFF REPORT Agenda Item 6c. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Authorization to Bid/Quote 2016 Road Materials Action Required: Approval Summary: Annually the City contracts for various road materials. Staff requests authorization to obtain quotes and bids for asphalt maintenance, dust control, and sealcoating services. Financial/Budget: Costs to purchase the above services are included in the 2016 budget. Staff will adjust the ultimate project scope depending on the cost of the quotes and bids received. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Recommendation: Authorize staff to obtain quotes and bids for asphalt maintenance, dust control, and sealcoating services. Council Action: Authorize staff to obtain quotes and bids for asphalt maintenance, dust control, and sealcoating services. Attachments: N/A STAFF REPORT Agenda Item 8a. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Financial Performance Report Action Required: None – Informational Summary: Attached to this report is an un-audited performance report showing a projected surplus of $249,993 for 2015. Staff anticipates that the surplus may increase slightly from this report when the formal audit is completed. The previous performance report from November showed a projected surplus of $154,162. Notes for consideration: • 2015 budget included $10,000 contribution towards reserves; an additional contribution of $46,944 is required to maintain reserves at 30.1% which was the net position from the 2014 audit. • 2015 budget includes an $8,000 transfer from the TIF fund to cover administrative costs associated with managing the fund. Council should consider if this transfer should be removed due to the surplus. Financial/Budget: The 2015 budget includes a $10,000 transfer to reserves. Any additional surplus would be added to the reserves unless reallocated for a different purpose. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1. Financial Performance Report CITY OF CORCORAN 2015 PERFORMANCE REPORT - GENERAL FUND DECEMBER 31, 2015 UNAUDITED 8a. 1 of 5 2015 Variance Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31100 General Property Taxes 2,776,339.34 2,887,749.00 2,863,663.61 24,085.39 0.83%2,863,664.00 -24,085.00 R 100-41900-31810 Cable Franchise Fee 40,320.82 40,000.00 0.00 40,000.00 100.00%40,000.00 0.00 R 100-41900-32110 Liquor License Fee 18,270.00 18,250.00 18,500.00 -250.00 -1.37%18,500.00 250.00 R 100-41900-33402 Homestead Credit 11,404.90 0.00 9,961.53 -9,961.53 0.00%9,962.00 9,962.00 R 100-41900-33420 Ag Preserve Credit 0.00 5,000.00 35,196.77 -30,196.77 -603.94%35,197.00 30,197.00 R 100-41900-33421 PERA State Aid 1,845.00 1,845.00 1,845.00 0.00 0.00%1,845.00 0.00 R 100-41900-33422 Other State Grants and Aids 7,058.00 0.00 0.00 0.00 0.00%0.00 0.00 R 100-41900-34000 Charges for Services 101.50 0.00 10.00 -10.00 0.00%10.00 10.00 R 100-41900-34103 Zoning/Land Use Appl Fee 25,785.00 6,000.00 15,870.00 -9,870.00 -164.50%15,870.00 9,870.00 R 100-41900-34105 Copies/Maps 187.15 150.00 57.25 92.75 61.83%57.00 -93.00 R 100-41900-34107 Special Assessment Search 25.00 50.00 0.00 50.00 100.00%0.00 -50.00 R 100-41900-34108 TIF Administration 0.00 8,000.00 0.00 8,000.00 100.00%8,000.00 0.00 R 100-41900-34405 Clean Up Day Income 1,425.00 675.00 1,803.00 -1,128.00 -167.11%1,803.00 1,128.00 R 100-41900-36200 Miscellaneous Revenues 10,775.00 2,500.00 13,754.75 -11,254.75 -450.19%13,755.00 11,255.00 R 100-41900-36210 Interest Earnings 426.98 2,000.00 710.58 1,289.42 64.47%711.00 -1,289.00 R 100-41900-36220 Other Rents and Royalties 9,840.00 9,840.00 9,840.00 0.00 0.00%9,840.00 0.00 R 100-41900-36230 Donations 1,250.62 1,000.00 768.29 231.71 23.17%769.00 -231.00 R 100-41900-36233 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00%0.00 0.00 2,905,054.31$ 2,983,059.00$ 2,971,980.78$ 3,019,983.00$ 36,924.00$ City Hall Operations R 100-41941-34101 Facility Rental 6,700.00 5,000.00 7,835.00 -2,835.00 -56.70%7,835.00 2,835.00 R 100-41941-36200 Miscellaneous Revenues 982.96 1,000.00 152.32 847.68 84.77%152.00 -848.00 7,682.96$ 6,000.00$ 7,987.32$ 7,987.00$ 1,987.00$ Police R 100-42100-33423 Police Aid 53,311.89 45,000.00 55,164.61 -10,164.61 -22.59%55,165.00 10,165.00 R 100-42100-33424 Police POST Board Train Reimb 3,861.72 3,700.00 3,664.98 35.02 0.95%3,665.00 -35.00 R 100-42100-33620 Other County Grants/Aid 12,842.19 7,500.00 9,047.31 -1,547.31 -20.63%9,047.00 1,547.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34200 Police Permits 2,392.00 2,000.00 3,152.50 -1,152.50 -57.63%3,153.00 1,153.00 R 100-42100-34201 Police Serviced Charges 9,747.50 7,500.00 7,585.00 -85.00 -1.13%7,585.00 85.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34202 Police Reports/Fees 784.00 1,000.00 783.00 217.00 21.70%783.00 -217.00 R 100-42100-35101 Fines 39,995.48 60,000.00 39,509.94 20,490.06 34.15%39,510.00 -20,490.00 R 100-42100-36233 Refunds/Reimbursements 1,080.00 0.00 0.00 0.00 0.00%0.00 0.00 124,014.78$ 126,700.00$ 118,907.34$ 118,908.00$ (7,792.00)$ Building Inspection R 100-42400-32210 Bldg/Plan Review Fees 114,136.68$ 193,000.00$ 316,749.53$ (123,749.53)$ -64.12%316,750.00$ 123,750.00$ Public Works R 100-43100-33418 Muni State Aid St Maintenance 130,468.10 120,000.00 122,524.20 -2,524.20 -2.10%122,524.00 2,524.00 R 100-43100-34300 Public Works Permits/Fees 2,430.00 3,000.00 2,840.00 160.00 5.33%2,840.00 -160.00 R 100-43100-34301 Dust Control 53,696.56 55,530.00 52,591.44 2,938.56 5.29%52,591.00 -2,939.00 R 100-43100-36100 Special Assessments 20,295.21 0.00 0.00 0.00 0.00%0.00 0.00 R 100-43100-36200 Miscellaneous Revenues 2,662.50 0.00 10,491.74 -10,491.74 0.00%10,492.00 10,492.00 209,552.37$ #178,530.00$ 188,447.38$ 188,447.00$ 9,917.00$ Ice & Snow Removal R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev 7,926.45$ 8,000.00$ 21,742.72$ (13,742.72)$ -171.78%21,743.00$ 13,743.00$ Recycling R 100-43232-33610 County Recycling Grant 14,845.00 14,500.00 8,419.50 6,080.50 41.93%8,419.00 -6,081.00 R 100-43232-34400 Recycling 60,554.80 62,000.00 57,841.57 4,158.43 6.71%57,842.00 -4,158.00 75,399.80$ 76,500.00$ 66,261.07$ 66,261.00$ (10,239.00)$ Parks R 100-45200-33422 Other State Grants and Aids 37,302.30 37,302.00 38,315.85 -1,013.85 -2.72%38,316.00 1,014.00 NW Trails Grant R 100-45200-34101 Facility Rental 1,289.98 1,000.00 5,088.14 -4,088.14 -408.81%5,088.00 4,088.00 R 100-45200-36200 Miscellaneous Revenues 25.00 0.00 1,107.71 -1,107.71 0.00%1,108.00 1,108.00 R 100-45200-36230 Donations 900.00 0.00 5,829.36 -5,829.36 0.00%5,829.00 5,829.00 $5,300 picnic tables 100-45200-221 39,517.28$ 38,302.00$ 50,341.06$ 50,341.00$ 12,039.00$ Total Revenue 3,483,285$ 3,610,091$ 3,742,417$ 3,790,420$ 180,329.00$ CITY OF CORCORAN 2015 PERFORMANCE REPORT - GENERAL FUND DECEMBER 31, 2015 UNAUDITED 8a. 2 of 5 Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS EXPENSE City Council E 100-41100-100 Wages and Salaries (GENERAL)6,600.00 6,600.00 6,600.00 0.00 0.00%6,600.00 0.00 E 100-41100-122 FICA 409.20 409.00 409.20 -0.20 -0.05%409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 95.70 0.30 0.31%96.00 0.00 E 100-41100-208 Training and Instruction 0.00 1,000.00 315.00 685.00 68.50%315.00 -685.00 E 100-41100-364 Worker's Comp Insurance 54.00 104.00 66.00 38.00 36.54%66.00 -38.00 7,158.90$ 8,209.00$ 7,485.90$ 7,486.00$ (723.00)$ Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses 4,283.15 4,750.00 5,751.82 -1,001.82 -21.09%5,752.00 1,002.00 E 100-41130-354 Web Site 750.00 700.00 750.00 -50.00 -7.14%750.00 50.00 5,033.15$ 5,450.00$ 6,501.82$ 6,502.00$ 1,052.00$ City Administrator E 100-41300-100 Wages and Salaries (GENERAL)93,398.27 92,912.00 94,911.96 -1,999.96 -2.15%94,912.00 2,000.00 E 100-41300-121 PERA 6,778.72 6,736.00 7,118.40 -382.40 -5.68%7,118.00 382.00 E 100-41300-122 FICA 5,417.73 5,761.00 5,856.06 -95.06 -1.65%5,856.00 95.00 E 100-41300-126 Medicare 1,267.00 1,347.00 1,369.56 -22.56 -1.67%1,370.00 23.00 E 100-41300-131 Employer Paid Health 16,894.49 15,567.00 17,382.03 -1,815.03 -11.66%17,382.00 1,815.00 E 100-41300-208 Training and Instruction 3,905.65 4,000.00 3,872.52 127.48 3.19%3,873.00 -127.00 E 100-41300-210 Operating Supplies (GENERAL)980.02 700.00 574.75 125.25 17.89%575.00 -125.00 E 100-41300-364 Worker's Comp Insurance 477.00 753.00 506.00 247.00 32.80%506.00 -247.00 E 100-41300-433 Dues and Memberships 111.60 850.00 1,752.20 -902.20 -106.14%1,752.00 902.00 129,230.48$ 128,626.00$ 133,343.48$ 133,344.00$ 4,718.00$ Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)120,570.42 118,212.00 131,176.69 -12,964.69 -10.97%131,177.00 12,965.00 E 100-41400-110 Overtime 568.62 2,000.00 0.00 2,000.00 100.00%0.00 -2,000.00 E 100-41400-121 PERA 8,708.92 8,716.00 9,092.10 -376.10 -4.32%9,092.00 376.00 E 100-41400-122 FICA 7,041.68 7,453.00 7,146.86 306.14 4.11%7,147.00 -306.00 E 100-41400-126 Medicare 1,653.81 1,744.00 2,016.31 -272.31 -15.61%2,016.00 272.00 E 100-41400-131 Employer Paid Health 31,132.58 32,068.00 36,608.94 -4,540.94 -14.16%36,609.00 4,541.00 E 100-41400-140 Unemployment Comp (GENERAL)0.00 0.00 11,039.00 -11,039.00 0.00%11,309.00 11,309.00 E 100-41400-208 Training and Instruction 524.00 2,500.00 125.00 2,375.00 95.00%125.00 -2,375.00 E 100-41400-210 Operating Supplies (GENERAL)186.52 500.00 150.53 349.47 69.89%151.00 -349.00 E 100-41400-300 Professional Srvs (GENERAL)27.45 -27.45 0.00%27.00 27.00 E 100-41400-364 Worker's Comp Insurance 954.00 1,344.00 1,012.00 332.00 24.70%1,012.00 -332.00 E 100-41400-433 Dues and Memberships 35.00 150.00 340.00 -190.00 -126.67%370.00 220.00 171,375.55$ 174,687.00$ 198,734.88$ 199,035.00$ 24,348.00$ Elections E 100-41410-210 Operating Supplies (GENERAL)8,732.58$ 1,500.00$ 153.56$ 1,346.44$ 89.76%154.00$ (1,346.00)$ Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)26,750.00$ 26,000.00$ 23,961.50$ 2,038.50$ 7.84%23,961.00$ (2,039.00)$ Assessor E 100-41550-210 Operating Supplies (GENERAL)882.15 1,000.00 1,112.28 -112.28 -11.23%1,112.00 112.00 E 100-41550-300 Professional Srvs (GENERAL)53,707.71 55,956.00 56,098.68 -142.68 -0.25%56,099.00 143.00 54,589.86$ 56,956.00$ 57,210.96$ 57,211.00$ 255.00$ Attorney E 100-41600-300 Professional Srvs (GENERAL)16,526.67 31,000.00 18,541.05 12,458.95 40.19%18,541.00 -12,459.00 16,526.67$ 31,000.00$ 18,541.05$ 12,458.95$ 18,541.00$ (12,459.00)$ Other General Government E 100-41900-210 Operating Supplies (GENERAL)2,722.55 3,000.00 3,031.42 -31.42 -1.05%3,031.00 31.00 E 100-41900-300 Professional Srvs (GENERAL)15,243.50 4,000.00 7,269.50 -3,269.50 -81.74%7,269.00 3,269.00 E 100-41900-360 Insurance (GENERAL)64,813.00 67,400.00 67,770.00 -370.00 -0.55%67,770.00 370.00 E 100-41900-433 Dues and Memberships 28,326.74 30,000.00 25,976.30 4,023.70 13.41%25,976.00 -4,024.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free E 100-41900-700 Transfers 0.00 35,000.00 0.00 35,000.00 100.00%35,000.00 0.00 E 100-41900-810 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00%0.00 0.00 111,105.79$ 139,400.00$ 104,047.22$ 139,046.00$ (354.00)$ Planning & Zoning E 100-41910-210 Operating Supplies (GENERAL)3,394.26 1,000.00 598.37 401.63 40.16%598.00 -402.00 E 100-41910-300 Professional Srvs (GENERAL)44,691.45 50,000.00 60,586.92 -10,586.92 -21.17%60,587.00 10,587.00 Sign Ordinance 48,085.71$ 51,000.00$ 61,185.29$ 61,185.00$ 10,185.00$ Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)50,605.24 53,186.00 51,532.32 1,653.68 3.11%51,532.00 -1,654.00 E 100-41920-110 Overtime 0.00 1,000.00 191.78 808.22 80.82%192.00 -808.00 E 100-41920-121 PERA 3,685.98 3,928.00 3,879.30 48.70 1.24%3,879.00 -49.00 E 100-41920-122 FICA 3,505.23 3,360.00 3,433.32 -73.32 -2.18%3,433.00 73.00 CITY OF CORCORAN 2015 PERFORMANCE REPORT - GENERAL FUND DECEMBER 31, 2015 UNAUDITED 8a. 3 of 5 Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-41920-126 Medicare 819.80 786.00 934.78 -148.78 -18.93%935.00 149.00 E 100-41920-131 Employer Paid Health 7,233.72 16,387.00 7,484.06 8,902.94 54.33%7,484.00 -8,903.00 E 100-41920-208 Training and Instruction 525.00 750.00 565.00 185.00 24.67%565.00 -185.00 E 100-41920-210 Operating Supplies (GENERAL)649.53 1,000.00 984.20 15.80 1.58%984.00 -16.00 E 100-41920-364 Worker's Comp Insurance 477.00 417.00 506.00 -89.00 -21.34%506.00 89.00 E 100-41920-417 Uniforms 250.00 250.00 250.00 0.00 0.00%250.00 0.00 E 100-41920-433 Dues and Memberships 0.00 100.00 0.00 100.00 100.00%0.00 -100.00 67,751.50$ 81,164.00$ 69,760.76$ 69,760.00$ (11,404.00)$ City Hall Operations E 100-41941-200 Office Supplies (GENERAL)2,553.85 3,000.00 3,070.13 -70.13 -2.34%3,070.00 70.00 E 100-41941-201 Postage/Shipping 2,339.08 3,000.00 1,961.72 1,038.28 34.61%1,962.00 -1,038.00 E 100-41941-207 Computer Supplies 2,161.86 3,000.00 2,763.65 236.35 7.88%2,764.00 -236.00 E 100-41941-210 Operating Supplies (GENERAL)12,442.72 15,000.00 12,245.27 2,754.73 18.36%12,245.00 -2,755.00 E 100-41941-300 Professional Srvs (GENERAL)8,039.19 9,000.00 12,082.75 -3,082.75 -34.25%12,086.00 3,086.00 E 100-41941-321 Telephone 2,068.53 3,000.00 2,050.69 949.31 31.64%2,051.00 -949.00 E 100-41941-352 General Notices and Pub Info 951.97 2,000.00 0.00 2,000.00 100.00%0.00 -2,000.00 E 100-41941-364 Worker's Comp Insurance 0.00 25.00 0.00 25.00 100.00%0.00 -25.00 E 100-41941-380 Utility & Services (GENERAL)15,561.47 15,500.00 12,139.67 3,360.33 21.68%12,140.00 -3,360.00 E 100-41941-400 Repairs & Maint Cont (GENERAL)10,174.51 12,000.00 11,820.53 179.47 1.50%11,821.00 -179.00 E 100-41941-430 Misc. Banking Charge 281.00 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41941-520 Buildings and Structures 0.00 5,000.00 4,290.00 710.00 14.20%4,290.00 -710.00 E 100-41941-530 Improvements Other Than Bldg 3,451.16 0.00 0.00 0.00 0.00%0.00 0.00 E 100-41941-810 Refunds/Reimbursements 1,522.01 0.00 -1,149.76 1,149.76 0.00%-1,150.00 -1,150.00 61,547.35$ 70,525.00$ 61,274.65$ 61,279.00$ (9,246.00)$ IT (Info Technology) E 100-41951-207 Computer Supplies 10,875.48 22,757.00 22,833.26 -76.26 -0.34%22,833.00 76.00 E 100-41951-210 Operating Supplies 2,370.87 1,500.00 2,553.56 -1,053.56 -70.24%2,554.00 1,054.00 E 100-41951-300 Professional Srvs 7,197.50 13,100.00 23,459.36 -10,359.36 -79.08%23,459.00 10,359.00 JOTS contract E 100-41951-530 Improvements Other Than Bldg 0.00 6,500.00 5,935.80 564.20 8.68%5,936.00 -564.00 20,443.85$ 43,857.00$ 54,781.98$ 54,782.00$ 10,925.00$ Police E 100-42100-100 Wages and Salaries (GENERAL)541,384.92 540,766.00 465,016.38 75,749.62 14.01%465,016.00 -75,750.00 E 100-42100-110 Overtime 12,596.03 9,500.00 14,161.04 -4,661.04 -49.06%14,161.00 4,661.00 E 100-42100-111 Overtime Events/Grants 11,722.67 10,000.00 3,792.60 6,207.40 62.07%3,793.00 -6,207.00 Pass thru revenue 100-42100-33620, 100-42100-34201 E 100-42100-121 PERA 79,514.31 90,492.00 70,299.10 20,192.90 22.31%70,299.00 -20,193.00 E 100-42100-126 Medicare 8,178.10 8,100.00 6,697.25 1,402.75 17.32%6,697.00 -1,403.00 E 100-42100-131 Employer Paid Health 99,126.33 111,823.00 109,959.87 1,863.13 1.67%109,960.00 -1,863.00 E 100-42100-200 Office Supplies (GENERAL)5,231.96 5,000.00 5,966.57 -966.57 -19.33%5,967.00 967.00 E 100-42100-201 Postage/Shipping 413.64 250.00 342.07 -92.07 -36.83%342.00 92.00 E 100-42100-208 Training and Instruction 9,680.00 11,600.00 11,313.63 286.37 2.47%11,314.00 -286.00 E 100-42100-209 Police Reserves 1,010.08 3,500.00 3,134.44 365.56 10.44%3,134.00 -366.00 E 100-42100-210 Operating Supplies (GENERAL)3,436.69 4,000.00 11,624.00 -7,624.00 -190.60%11,624.00 7,624.00 E 100-42100-212 Motor Fuels 22,874.79 37,000.00 23,306.61 13,693.39 37.01%23,307.00 -13,693.00 E 100-42100-220 Repair/Maint Supply (GENERAL)7,241.49 8,000.00 6,441.72 1,558.28 19.48%6,442.00 -1,558.00 E 100-42100-223 Building Repair Supplies 4,431.81 3,000.00 3,701.43 -701.43 -23.38%3,701.00 701.00 E 100-42100-300 Professional Srvs (GENERAL)40.00 250.00 1,753.10 -1,503.10 -601.24%1,753.00 1,503.00 E 100-42100-301 Prisoner 5,842.63 8,000.00 1,625.81 6,374.19 79.68%1,626.00 -6,374.00 E 100-42100-304 Legal Fees 18,894.24 27,500.00 25,840.19 1,659.81 6.04%25,840.00 -1,660.00 E 100-42100-321 Telephone 7,954.99 7,200.00 6,782.51 417.49 5.80%6,783.00 -417.00 E 100-42100-323 Radio Units 13,920.01 15,300.00 15,961.55 -661.55 -4.32%15,962.00 662.00 E 100-42100-364 Worker's Comp Insurance 19,201.00 26,516.00 24,916.00 1,600.00 6.03%24,916.00 -1,600.00 E 100-42100-380 Utility & Services (GENERAL)4,493.08 4,000.00 3,529.00 471.00 11.78%3,529.00 -471.00 E 100-42100-417 Uniforms 11,131.75 9,960.00 9,998.82 -38.82 -0.39%9,999.00 39.00 E 100-42100-433 Dues and Memberships 1,145.00 1,200.00 1,705.00 -505.00 -42.08%1,705.00 505.00 E 100-42100-810 Refunds/Reimbursements -33,746.74 0.00 -1,264.33 1,264.33 0.00%-1,264.00 -1,264.00 855,718.78$ 942,957.00$ 826,604.36$ 826,606.00$ (116,351.00)$ Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)84,582.30 78,100.00 123,943.60 -45,843.60 -58.70%123,944.00 45,844.00 E 100-42101-111 Overtime Events/Grants 3,872.40 5,000.00 13,612.50 -8,612.50 -172.25%13,612.00 8,612.00 Contractural events/Safe and Sober events. Budgeted 100-42100-111 E 100-42101-121 PERA 1,534.12 2,100.00 4,939.70 -2,839.70 -135.22%4,940.00 2,840.00 E 100-42101-122 FICA 4,862.18 4,842.00 6,637.97 -1,795.97 -37.09%6,638.00 1,796.00 E 100-42101-126 Medicare 1,282.59 1,132.00 1,994.57 -862.57 -76.20%1,995.00 863.00 E 100-42101-140 Unemployment Comp (GENERAL)0.00 0.00 3,101.84 0.00 0.00%3,102.00 3,102.00 96,133.59$ 91,174.00$ 154,230.18$ 154,231.00$ 63,057.00$ Police Admin E 100-42102-100 Wages and Salaries (GENERAL)45,193.63 47,507.00 46,009.29 1,497.71 3.15%46,009.00 -1,498.00 E 100-42102-110 Overtime 0.00 500.00 333.89 166.11 33.22%334.00 -166.00 E 100-42102-121 PERA 3,280.02 3,601.00 3,475.73 125.27 3.48%3,476.00 -125.00 CITY OF CORCORAN 2015 PERFORMANCE REPORT - GENERAL FUND DECEMBER 31, 2015 UNAUDITED 8a. 4 of 5 Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-42102-122 FICA 3,080.76 2,976.00 3,091.88 -115.88 -3.89%3,092.00 116.00 E 100-42102-126 Medicare 720.50 696.00 723.08 -27.08 -3.89%723.00 27.00 E 100-42102-131 Employer Paid Health 7,182.76 16,387.00 6,509.18 9,877.82 60.28%6,509.00 -9,878.00 59,457.67$ 71,667.00$ 60,143.05$ 60,143.00$ (11,524.00)$ Fire E 100-42200-300 Professional Srvs (GENERAL)240,222.17 275,895.00 274,693.50 1,201.50$ 0.44%274,693.00 -1,202.00 240,222.17$ 275,895.00$ 274,693.50$ -$ 274,693.00$ (1,202.00)$ Building Inspection E 100-42400-300 Professional Srvs (GENERAL)42,939.33 74,000.00 41,368.72 32,631.28 44.10%111,000.00 37,000.00 E 100-42400-437 Surcharges 3,753.81 11,000.00 9,681.75 1,318.25 11.98%12,600.00 1,600.00 46,693.14$ 85,000.00$ 51,050.47$ 123,600.00$ 38,600.00$ Public Works E 100-43100-100 Wages and Salaries (GENERAL)281,532.54 283,606.00 271,318.07 12,287.93 4.33%271,318.00 -12,288.00 E 100-43100-110 Overtime 27,201.59 20,000.00 13,705.59 6,294.41 31.47%13,706.00 -6,294.00 E 100-43100-121 PERA 21,519.38 22,011.00 21,225.68 785.32 3.57%21,226.00 -785.00 E 100-43100-122 FICA 17,934.14 18,824.00 16,068.97 2,755.03 14.64%16,069.00 -2,755.00 E 100-43100-126 Medicare 4,194.22 4,402.00 3,758.07 643.93 14.63%3,758.00 -644.00 E 100-43100-131 Employer Paid Health 74,088.77 78,656.00 72,589.39 6,066.61 7.71%72,589.00 -6,067.00 E 100-43100-208 Training and Instruction 1,400.00 4,000.00 2,245.25 1,754.75 43.87%2,245.00 -1,755.00 E 100-43100-210 Operating Supplies (GENERAL)27,981.53 25,000.00 25,458.66 -458.66 -1.83%25,459.00 459.00 E 100-43100-212 Motor Fuels 43,342.51 40,000.00 32,859.86 7,140.14 17.85%32,860.00 -7,140.00 E 100-43100-220 Repair/Maint Supply (GENERAL)17,344.22 25,000.00 20,503.02 4,496.98 17.99%20,503.00 -4,497.00 E 100-43100-222 Seal Coating 51,554.71 60,000.00 55,659.75 4,340.25 7.23%55,660.00 -4,340.00 E 100-43100-223 Building Repair Supplies 6,336.50 4,500.00 6,622.45 -2,122.45 -47.17%6,622.00 2,122.00 E 100-43100-225 Landscape/Ditch Materials 10,711.09 10,000.00 9,749.99 250.01 2.50%9,750.00 -250.00 E 100-43100-226 Sign Repair Materials 5,852.30 6,000.00 6,068.54 -68.54 -1.14%6,069.00 69.00 E 100-43100-227 Crack Filling 806.78 10,000.00 8,880.00 1,120.00 11.20%8,880.00 -1,120.00 E 100-43100-228 Dust Control 114,305.47 110,000.00 107,768.21 2,231.79 2.03%107,768.00 -2,232.00 E 100-43100-229 Culverts 4,544.18 10,000.00 9,982.51 17.49 0.17%9,983.00 -17.00 E 100-43100-232 Gravel 127,333.32 130,000.00 117,219.05 12,780.95 9.83%117,219.00 -12,781.00 E 100-43100-233 Asphalt Maint/Patching 128,334.88 130,000.00 147,566.19 -17,566.19 -13.51%147,566.00 17,566.00 E 100-43100-300 Professional Srvs (GENERAL)2,100.00 2,100.00 2,126.85 -26.85 -1.28%2,127.00 27.00 E 100-43100-321 Telephone 7,379.43 8,000.00 8,035.73 -35.73 -0.45%8,036.00 36.00 E 100-43100-364 Worker's Comp Insurance 14,706.00 19,364.00 18,873.00 491.00 2.54%18,873.00 -491.00 E 100-43100-380 Utility & Services (GENERAL)26,562.46 30,000.00 16,479.01 13,520.99 45.07%16,479.00 -13,521.00 E 100-43100-381 Street/Signal Lights 3,676.08 4,000.00 2,245.54 1,754.46 43.86%2,246.00 -1,754.00 E 100-43100-417 Uniforms 6,348.73 7,000.00 7,977.92 -977.92 -13.97%7,998.00 998.00 E 100-43100-810 Refunds/Reimbursements 312.75 0.00 1,400.03 -1,400.03 0.00%1,400.00 1,400.00 1,027,403.58$ 1,062,463.00$ 1,006,387.33$ 1,006,409.00$ (56,054.00)$ Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)32,904.22$ 30,000.00$ 48,666.48$ (18,666.48)$ -62.22%48,666.00$ 18,666.00$ Engineeering E 100-43170-300 Professional Srvs (GENERAL)41,750.57$ 45,000.00$ 41,379.80$ 3,620.20$ 8.04%41,380.00$ (3,620.00)$ Recycling E 100-43232-210 Operating Supplies (GENERAL)1,025.21 1,000.00 3,032.62 -2,032.62 -203.26%3,033.00 2,033.00 E 100-43232-300 Professional Srvs (GENERAL)69,722.32 69,000.00 68,482.23 517.77 0.75%68,482.00 -518.00 70,747.53$ 70,000.00$ 71,514.85$ 71,515.00$ 1,515.00$ Parks E 100-45200-100 Wages and Salaries (GENERAL)23,182.26 36,788.00 23,830.39 12,957.61 35.22%23,830.00 -12,958.00 E 100-45200-110 Overtime 727.50 0.00 375.00 -375.00 0.00%375.00 375.00 E 100-45200-122 FICA 1,482.42 2,281.00 1,500.77 780.23 34.21%1,501.00 -780.00 E 100-45200-126 Medicare 346.71 533.00 350.98 182.02 34.15%351.00 -182.00 E 100-45200-210 Operating Supplies (GENERAL)8,789.93 15,000.00 13,599.80 1,400.20 9.33%13,600.00 -1,400.00 E 100-45200-221 Maintenance Projects 11,002.27 15,000.00 15,108.26 -108.26 -0.72%15,108.00 108.00 $5,300 donation 100-45200-36230 E 100-45200-300 Professional Srvs (GENERAL)400.00 0.00 470.26 -470.26 0.00%470.00 470.00 E 100-45200-321 Telephone 609.13 700.00 653.94 46.06 6.58%654.00 -46.00 E 100-45200-364 Worker's Comp Insurance 2,556.00 1,957.00 2,053.00 -96.00 -4.91%2,053.00 96.00 E 100-45200-380 Utility & Services (GENERAL)4,503.00 8,000.00 4,640.30 3,359.70 42.00%4,640.00 -3,360.00 E 100-45200-530 Improvements Other Than Bldgs 37,302.30 37,302.00 38,315.85 -1,013.85 -2.72%38,316.00 1,014.00 NW Trails Grant E 100-45200-810 Refunds/Reimbursements 145.23 0.00 0.00 0.00 0.00%0.00 0.00 91,046.75$ 117,561.00$ 100,898.55$ 100,898.00$ (16,663.00)$ Transfers to/from Other Funds E 100-49360-720 Operating Transfers 244,277.85 - - 0.00 0.00%0.00 0.00 #244,277.85$ -$ -$ -$ -$ -$ Total Expense 3,534,687$ 3,610,091$ 3,432,552$ 3,540,427$ (69,664)$ CITY OF CORCORAN 2015 PERFORMANCE REPORT - GENERAL FUND DECEMBER 31, 2015 UNAUDITED 8a. 5 of 5 Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS GENERAL FUND TOTALS Total Revenue 3,483,285$ 3,610,091$ 3,742,417$ 3,790,420$ 180,329$ Total Expense 3,534,687$ 3,610,091$ 3,432,552$ 3,540,427$ (69,664)$ Total Revenue - Total Expense (51,403)$ -$ 309,866$ 249,993$ -$ STAFF REPORT Agenda Item 8b. Council Meeting: February 11, 2016 Prepared By: Jessica Beise Topic: New Home Process - Start to Finish Action Required: None – Informational Summary: The process for a new home review and set up involves a variety of staff and several steps. Below outlines the typical new home process and monthly processes related to new homes. The below information does not include the zoning approvals including but not limited to sketch plat/concept plan, preliminary plat, final plat, variances, ordinance amendments, comprehensive plan amendments and Planned Unit Developments which staff, Planning Commission and Council review. New Home Process • Staff receives building permit application o Staff reviews application for completeness. (CCO) If incomplete or it is found that items are missing, request missing documents. (All attempts are made to review for completeness prior to acceptance of application.) o Staff enters permit information into permit data base and completes New Home Construction Staff Checklist (CCO). o Staff reviews for zoning (CCO). Review zoning district standards and/or PUD/D.A./Resolution documents if applicable. Verify that all conditions of approval have been met. Review survey and verify the following and any other additional items: • Lot Size and Setbacks • Access (driveway location/width) and Parking • Wetlands/Shoreland/Floodplain o Verify installation of Buffer Signs • Landscaping and Grading Review and verify building plans for the following and any other additional items: • Height, Size and Exterior materials • Other special requirements (Per planning approvals, if applicable) o Staff determines if private septic/well or City sewer/water (CCO) If septic, confirm application to Hennepin County. Staff follow-ups on approvals prior to permit issuance. Page 2 If city sewer, staff determine SAC/WAC, sewer connection fees, water connection fees, water meter fees and add to permit and checklist • Staff forwards to Metro West for Building Code review. (CCO) o Metro West then conducts a similar review for building code compliance. If information is needed, they would request the missing information directly from the applicant. o After the plans are reviewed, marked, and approved, the plans and application are returned to the City for issuance. • After the plans are returned to the City, Staff enters fees into permit database. (CCO) • Staff notifies the applicant that the permit is ready to be issued as well as the fee total. (CCO) • Staff issues permit. (CCO, AA, DC) o Staff issues permit document. o Staff collects fees and records into the receipt ledger. o A copy of the permit is provided to MetroWest and the Assessor. o The permit is filed in the “Active Permits” file. • Following issuance, the permit is forward to the finance department. (DC) o Staff records permit fees and utility fees o Staff sets up the Utility Billing Account o Staff records water meter information for • Metro West conducts inspections. (10-15 total) • If the property has City sewer/water, staff assist with the water meter installation. (PW) o Staff orders and stocks meters o The plumber calls staff to schedule installation o Staff installs the water meter • After the final inspection is complete and the building is found to be in compliance, a Certificate of Occupancy (C.O.) is issued. (CCO) • Staff assists with homesteading. (CCO, AA, DC) • Staff sends a post card to new residents with information on receiving a New Resident Guide (AA) • Permits are scanned into Laserfiche and put into the property file in accordance with the records retention schedule. (CCO, AA) Monthly Processes Related to New Homes • After the project is complete and all final inspections/C.O. issued, Metro West invoices the City for services (monthly). o Billing is reviewed and approved by staff. (CCO, DC, CCASC, CA) o Invoice is forwarded for payment. • Staff completes monthly and quarterly reporting and payments (CCO, DC) o Completes SAC Report Metropolitan Council and sends SAC payment o Completes Surcharge Report and sends payment Page 3 o Complete US Census Bureau Report • Water meters are read at the end of every month. (PW, DC) o Staff loads the water meter route onto the radio reading device o Staff drives the water meter route o Staff reviews the radio reads for accuracy • Staff creates and mails utility bills monthly. (DC) The Staff member or Department who assist with each process are listed with each activity. (CCO) – Code Compliance Official (DC) – Deputy Clerk (AA) – Administrative Assistant (CCASC) – City Clerk/Admin. Services Coord. (CA) City Administrator (PW) – Public Works Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8c. Council Meeting: February 11, 2016 Prepared By: Jessica Beise Topic: Cropland Bidding Process and Schedule Action Required: None – Informational Summary: The City owns property near City Hall. In the past the City has requested bids for the rental of the land for farming purposes. The two year lease is up for the 48 tillable acres. Staff has solicited bids for the rental of the land with an ad in the Crow River News and contacting past bidders. Bids are due February 18th with the anticipation of approving bids and authorize staff to execute the cropland rental agreement at the February 25th meeting. Payments for the rental of the land would be due April 1st of each year. Financial/Budget: The 2016 budget reflects a similar revenue to past years. The land rented for $205.00 per acre in 2014 and 2015. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 10a. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Beacon Academy Project Discussion Action Required: Direction Summary: At the January 28, 2016 City Council meeting the proposed Beacon Academy Charter School was reviewed along with projected costs associated with the project. Staff was directed to take the feedback from the Council and develop a position on responsibilities for those costs. Since that time staff has developed a position and proceeded with discussions on a general term sheet outlining responsibilities for costs. Staff is continuing to work with Beacon Academy to create that document and will have it available in advance of the meeting. Financial/Budget: The term sheet will outline the costs associated with the project. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Review term sheet when provided and direct staff on level of support for those terms. 2. Send back to staff for further review. Recommendation: Review term sheet when provided and direct staff on level of support for those terms. Council Action: Review term sheet when provided and direct staff on level of support for those terms. Attachments: N/A 2/10/16-Beacon Academy Development (“Development”) - Term Sheet Parties to Term Sheet: City of Corcoran (“City”) and Friends of Beacon (“FOB”) City of Corcoran shall commit the following funds to the Development: $175,000(TIF budget)-to be applied towards county road turn lane project and/or eligible sewer and water construction/connection fees. The remainder of total project costs above the $175,000 is the responsibility of FOB. $12,500 of the $175,000 will be used for upfront payment to cover half of the engineering costs needed to secure turn lane project pricing; Beacon is responsible for the other $12,500 and will be due the week of Feb. 15th City of Corcoran will not require the Development to do the following: Grade the trail system (savings of $25,000) Allocate land for the City’s booster station; booster station will be planned elsewhere and not on this site City of Corcoran will permit the Development to do the following: Defer the extension of Street A to the north boundary of the Development’s parcel (savings of $130,000); FOB will construct pay for the costs in the future or City will do work in the future and assess 100% of costs back to FOB over 10 year period with interest rate at 1% above the City’s cost of issuance (for example, in 2016 the City’s borrowing rate is 3%; so the cost to Beacon would be a 4% interest rate, which equates to approximately $16,000 per year). FOB will need to sign a document waiving right to appeal assessment in order to defer the extension of Street A Waive the park dedication fee (approximately $40,000); provided City has limited use access (access outside of school hours) to a meaningful playground and gym; parties shall enter into a shared use agreement that fairly compensates FOB for third party use Waive the letter of credit requirement in the Development agreement; City understands the amount related to public infrastructure will be accounted for specifically in the bond issuance and held in a trust to be dispersed to City upon completion of work City of Corcoran will be responsible for: Building the gravel road from the Development’s north boundary of the parcel to the sewer and water connection point (City will work directly with Met Council for reimbursement) Turn lane design, permitting, and construction to be coordinated by the City Friend of Beacon will be responsible for: Application fees and escrow payments as outlined in the approved fee schedule Utility fees as outlined in the approved fee schedule Oversight costs for construction of public infrastructure Agenda Item 10a. STAFF REPORT Agenda Item 10b. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: City Council Compensation Action Required: Direction Summary: At the November 12, 2015 City Council meeting, staff was directed to take the steps necessary to increase City Council compensation for Councilmembers effective January 1, 2017. The original motion was to create a salary structure of $4,620 for Mayor and $3,641 for Council. Staff is recommending a monthly salary approach of $385 for Mayor and $305 for Council. This continues the monthly salary approach and rounds the numbers. Attached to this report is a draft ordinance to amend compensation. This is the first proposed adjustment to City Council compensation since 2001. Financial/Budget: Current City Council compensation is $150/month for Mayor and $100/month for City Council. The amendment would increase the budget by $5,280 in 2017. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Ordinance 2016-315 amending chapter 31 of the Corcoran City Code relating to compensation for City officials as presented. 2. Adopt Ordinance 2016-315 amending chapter 31 of the Corcoran City Code relating to compensation for City officials in a different amount. 3. Send back to staff for further review. Recommendation: Adopt Ordinance 2016-315 amending chapter 31 of the Corcoran City Code relating to compensation for City officials. Page 2 Council Action: Consider a motion to adopt Ordinance 2016-315 amending chapter 31 of the Corcoran City Code relating to compensation for City officials. Attachments: 1. Ordinance 2016-315 City of Corcoran February 11, 2016 County of Hennepin State of Minnesota ORDINANCE NO. 2016-315 Page 1 of 1 Motion By: Keefe Seconded By: Hank CITY OF CORCORAN ORDINANCE NO. 2016-315 AN ORDINANCE AMENDING CHAPTER 31 OF THE CORCORAN CITY CODE RELATING TO COMPENSATION FOR CITY OFFICIALS THE CITY COUNCIL OF CORCORAN ORDAINS: 31.01: COMPENSATION The compensation for officials shall be: Section 1. Salary of the Mayor. From and after the effective date of this Ordinance, and until otherwise changed pursuant to law, the salary of the Mayor of the City of Corcoran shall be in the sum of $385 per month. Section 2. Salary of the Council. From and after the effective date of this Ordinance, and until otherwise changed pursuant to law, the salary of the Council of the City of Corcoran shall be in the sum of $305 per month. Section 3. Effective Date of Salaries. The above-referenced salaries shall be effective January 1, 2017. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Hank, Pat Hank, Pat Thomas, Ron Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 11th day of February 2016. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise– City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 10c. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Water and Sanitary Sewer Billing Structure Action Required: Direction Summary: At the October 22, 2015 City Council meeting, a discussion took place regarding the billing structure for the water and sanitary sewer system. After discussion, staff was directed to bring back different philosophies for the Council to review. Philosophy #1: Deter excessive water use as much as possible • Continue to bill sewer based upon water use and continue the tier system Philosophy #2: Deter excessive water use through tier system • Establish a monthly rate for sewer to be billed, establish a tier system to make excessive water use financially burdensome Philosophy #3: Limited burden on excessive water use through tier system • Establish a monthly rate for sewer to be billed, establish a tier system to make excessive water use somewhat burdensome Philosophy #4: Lower bills as much as possible to compete against other cities • Establish a monthly rate for sewer to be billed, establish a tier system that has minimal increases to tiers In addition to discussing the philosophies above, staff would like feedback on assumptions to use in updating the financial plan. Specifically does the Council agree with the following assumptions? • Assume only projected use to come from Ravinia and the downtown properties required to connect in 2017 o Ravinia 35 units per year o No other developments • Limit additional risk to utility o Currently the water fund has a projected shortfall in 2031; does the Council wish to maintain rates sufficient enough to not further exacerbate the shortfall? Change rate structure but charge enough not to maintain financial outlook. It is requested that the City Council provide feedback on the above items. The next step is to draft an updated billing structure for the Council to review at the February 25, 2015 meeting. Page 2 Financial/Budget: The water and sanitary sewer funds are paid for by use of the system. Shortfalls in the funds would need to be subsidized by the general fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Options: 1. Direct staff to update the billing structure based upon a preferred billing philosophy. 2. Send back to staff for further review. Recommendation: Staff recommends philosophy #3 and maintaining the two assumptions on projected use and limited risk. Council Action: Direct staff to update the billing structure based upon a preferred billing philosophy. Attachments: N/A STAFF REPORT Agenda Item 10d. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Public Works Facility – Independent Soil Review Action Required: Discussion Summary: At the January 14, 2016 City Council meeting, an update on floor settling issues at the Public Works facility was discussed along with possible next steps. The City Council directed staff to obtain quotes for an independent soil review to take place prior to further action. Staff is in the process of obtaining quotes and will provide them at the meeting for review and further discussion. Financial/Budget: Two likely options exist to repair the floor: 1. Remove tile and apply a leveling topping: $38,000 a. This option is the least expensive but does not account for any future possible settling issues. 2. Remove the affected floor areas and replace slabs with structurally attached concrete: $93,000 a. This option is preferred by the City as it would remove any future possible settling issues. The City will use the information from the review to develop a position to move forward with a solution. A balance of $83,726.46 remains in the facility fund which could potentially be used for payment. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Review quotes presented by staff at the meeting and authorize an independent review. 2. Send back to staff for further review. Page 2 Recommendation: Review quotes presented by staff at the meeting and authorize an independent review. Council Action: Review quotes presented by staff at the meeting and consider a motion to authorize an independent review. Attachments: N/A STAFF REPORT Agenda Item 10e. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: 2016 – 2017 Capital Improvement Plan Action Required: Direction Summary: At the January 28, 2016 City Council meeting a proposed two year capital improvement plan was reviewed. Council directed staff to proceed moving forward with the plan as proposed however wanted more information related to the revenue for the plan. Total anticipated expenditures for the two-year cycle is $425,500 as outlined in a table attached to this report. The first consideration for the Council is in regards to the video recording equipment. Attached to this report is a quote for two options: • Option 1: $14,000 ($11,224 + tax + costs for electrical work) o One stationary camera system with a confidence monitor on the back wall. o This system would record video and audio from the meetings that would be able to be uploaded to the website or other location. • Option 2: $42,000 ($36,679 + tax + costs for electrical work) o Three camera system with confidence monitor on back wall. o This system could be used to zoom and transition between speakers for a much better visualization of the Council meeting. In 2015 the City Council initiated a plan to begin levying each year to provide funds for the capital improvement plan with a goal to eliminate most debt for equipment purchases by 2020. The following outlines the revenue sources projected to be used for the purchases. Additionally the City Council could utilize surplus funds from 2015 to provide further revenue for the plan. Revenue: Total Cost $425,500 Revenue Notes $30,738 Cash balance in fund $75,000 2015 & 2016 Levy $105,738 Sub-Total $319,762 Bond Proceeds required Page 2 Staff requests the City Council review the proposed revenue for the purchase of equipment and direct staff on how to proceed. Once the finance plan is agreed upon, staff will request approval to make purchases at the next City Council meeting. Financial/Budget: As in past two-year cycles, the City will be issuing debt for the capital improvement plan. Due to the recently established funding mechanism, there is cash available to reduce required bond proceeds. This amount could further be lowered if the City Council would like to dedicate reserves to the purchases. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct sources of revenue to be used towards purchases; consider a motion approve 2016 purchases. 2. Send back to staff for further review. Recommendation: Staff supports the 2016 – 2017 plan as presented. Council Action: Direct sources of revenue to be used towards purchases; consider a motion approve 2016 purchases. Attachments: 1. 2016 – 2017 Capital Improvement Plan Expenses 2. Comp View Quote – Video System for Council Chambers Department Item Cost Re-sale Total Notes Administration Video Recording Equipment $14,000 $0 $14,000 New equipment Police Squad - SUV Ford Explorer $42,000 $3,000 $39,000 Squad - SUV Ford Explorer $42,000 $8,000 $34,000 Support/protection equipment $7,500 $0 $7,500 Public Works Tandem Axle Dump Truck $230,000 $57,000 $173,000 Ordered in 2015 Snowblower $35,000 $0 $35,000 New equipment Generator $60,000 $0 $60,000 New equipment Harley Rake Attachment $10,500 $0 $10,500 Old equipment used for parts Contingency $2,000 Sub-total $375,000 Department Item Cost Re-sale Total Notes Police Squad - SUV Ford Explorer $42,000 $4,000 $38,000 New equipment Support/protection equipment $7,500 $0 $7,500 Evidence Room Safe $3,000 $0 $3,000 Contingency $2,000 Sub-total $50,500 Total $425,500 2016 2017 2016 - 2017 Capital Improvement Plan Expenditures 1 SYS_NAR 1410 Energy Park Drive Suite 16 St. Paul, MN 55108 651-647-4354 800-448-8439 Project Number: MN6203 651-647-4459 fax Account Executive: Dave Ruddy www.compview.com Date: 2 /2/2016 Registered and Bonded Oregon CCB #134110 Washington COMPVI*015DT California C-7 #778555 Minnesota License # CC01101 Scope of Work (Attachment “A”) – Video System for Council Chambers Following is a scope of work that includes the project features and design requirements as stipulated in our Project Definition Meeting. It is the client’s responsibility, or their authorized representative, to review the following information for accur acy and make any necessary changes prior to signing the document. CompV iew will install video camera solution, as described below, within the council chambers that will enable the video to be viewed real time while recording to a City of Corcoran server. There are two options proposed, one Option One without Camera Control – Fixed Camera and Confidence Monitor Option with Camera Control – Pan Tilt Zoom Camera s and Confidence Monitor Item Qty Total Qty per Room Manufacturer Model #Price Each Price Total 1.00 1 1 Extron 60-1324-01 3,123.00$ 3,123.00$ 2.00 1 1 Vaddio 999-6910-000 1,949.00$ 1,949.00$ 3.00 1 1 CVI N/A -$ -$ 4.00 1 1 Extron 60-1074-01 515.00$ 515.00$ 5.00 1 1 Extron 60-1271-12 306.00$ 306.00$ 6.00 1 1 Extron 60-1271-13 306.00$ 306.00$ 7.00 1 1 CVI -$ -$ 8.00 -$ -$ 9.00 1 1 NEC E505 899.00$ 899.00$ 10.00 1 1 Chief MTM1U 143.00$ 143.00$ 11.00 1 1 Extron 60-1271-13 306.00$ 306.00$ 8.00 1 1 CVI CVI 738.00$ 738.00$ EACH TOTAL 8,285.00$ 2,939.00$ 11,224.00$ -$ -$ 11,224.00$ SALES TAX @ INTEGRATION SERVICES TOTAL SYSTEM SUB-TOTAL W/O TAX EQUIPMENT & SHIPPING TOTAL SUMMARY Cabling, Connectors and Installation Materials Medium Fusion Micro-Adjustable Tilt Wall Mount DTP HDMI 4K 230 Rx HDMI Rx - 230 feet (70 m) SMP 351 Standard Version – 80 GB SSD SYSTEM TOTAL WideSHOT QSR System Network Pull to IT closer RGB-HDMI 300 A RGB and Stereo Audio to DTP HDMI 4K 230 Tx HDMI Tx - 230 feet (70 m) DTP HDMI 4K 230 Rx HDMI Rx - 230 feet (70 m) Integrate existing audio to SMP 351 for recordings 50” LED LCD Public Display Monitor Description Item Qty Total Qty per Room Manufacturer Model #Price Each Price Total 1.00 1 1 Extron 60-1324-02 3,905.00$ 3,905.00$ 2.00 1 1 CVI N/A -$ -$ 3.00 1 1 Extron 60-1271-12 306.00$ 306.00$ 4.00 1 1 Extron 60-1271-13 306.00$ 306.00$ 5.00 1 1 CVI -$ -$ 6.00 1 1 Extron 60-841-21 332.00$ 332.00$ 7.00 1 1 Vaddio 999-5655-000 7,627.00$ 7,627.00$ 8.00 3 3 Vaddio 999-9930-000 3,123.00$ 9,369.00$ 9.00 1 1 Vaddio 999-5520-022 1,402.00$ 1,402.00$ 10.00 1 1 Belden 7731A 0101000 1,451.00$ 1,451.00$ 11.00 1 1 Extron 60-1437-01 1,819.00$ 1,819.00$ 12.00 1 1 Extron 60-1271-13 306.00$ 306.00$ 13.00 1 1 AJA HD10AMA 775.00$ 775.00$ 14.00 1 1 OFE -$ -$ 15.00 1 1 NEC E505 899.00$ 899.00$ 16.00 1 1 Chief MTM1U 143.00$ 143.00$ 17.00 1 1 Extron 60-1271-13 306.00$ 306.00$ 18.00 1 1 CVI CVI 901.00$ 901.00$ EACH TOTAL 29,847.00$ 6,832.00$ 36,679.00$ SYSTEM SUB-TOTAL W/O TAX INTEGRATION SERVICES TOTAL SUMMARY DTP HDMI 4K 230 Rx HDMI Rx - 230 feet (70 m) Integrate existing audio to SMP 351 for SW2 HDMI Two Input Switcher w/ Contact SMP 351 3G-SDI with 3G-SDI Input – 80 GB Description Network Pull to IT closer DTP HDMI 4K 230 Tx HDMI Tx - 230 feet (70 m) RoboSHOT 12 HD-SDI TeleTouch 22” HD Touch Screen LCD Monitor Belden HDTV SDI Vid Cable,Black 1000ft DTP HD DA4 4K 230 HDMI to Four Output DTP ProductionVIEW HD-SDI MV 50” LED LCD Public Display Monitor Medium Fusion Micro-Adjustable Tilt Wall Mount DTP HDMI 4K 230 Rx HDMI Rx - 230 feet (70 m) DTP HDMI 4K 230 Rx HDMI Rx - 230 feet (70 m) HD/SD-SDI 4-Channel Analog Audio Embedder Program existing Extron MLC 226 IP for new EQUIPMENT & SHIPPING TOTAL Cabling, Connectors and Installation Materials 2 Limitations and Exclusions 1. Client shall be responsible for dedicated electrical A/C power and conduits (as required) to all specified locations. Al l A/V conduits shall be dedicated for Comp View wiring and of adequate size. 2. Client shall be responsible for all LAN and CCTV cable and connections. 3. Client shall be responsible for modifications to ceilings, walls, finish work and custom paint finishes (i f required). 4. Client and Comp View shall agree upon project schedule. Client shall provide access to facility, furniture and owner furnish ed equipment (O.F.E.) in accordance with that schedule. 5. Unless otherwise specified in this document, customer shall su pply all computer equipment. Including but not limited to: desktop computers, laptops, and network hardware. 6. Equipment and labor prices are estimated based on the project detailed in this signed document. Any changes or additions to the project shall aff ect the cost. Client Authorization I, ____________________________, acting as a representative of City of Corcoran , agree that the information contained in this scope of work is accurate, and represents intent and detail for, goods and/or services pro vided as referenced to this document. Client Representative Date STAFF REPORT Agenda Item 11a. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Assessment Abatement Request – 19925 County Road 10 Action Required: Direction Summary: Attached to this report is a request from the owners of 19925 County Road 10, requesting consideration to remove the $15,000 street assessment from that parcel. The reason outlined in the request is that there is currently no direct access on to a City street, similar to that of the Stanchion. It is requested that the Council consider the request and direct staff whether or not to initiate an abatement process for the assessment. Financial/Budget: Abating the assessment will reduce revenue for the project by $15,000. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to draft a resolution abating the street assessment. 2. Decline the request and take no further action. Recommendation: Staff recommends the assessment as it is likely that future development will not allow an access to County Road 10. The parcel currently however does not have an access on to a City Street. Council Action: Consider the abatement request for 19925 County Road 10. Attachments: 1. Request to remove street assessment 2. Aerial photo of location He nn e pin Cou n ty P ro perty Ma p Da te : 2/4 /2 01 6 Comm en ts: 1 inc h = 2 00 fee t PAR CEL ID: 26 119 23 110 04 8 OWN ER N AME: J L J oh ns on R ev Tr ust Et Al PAR CEL AD DRESS: 1 992 5 Co R d N o 10 , C or co ran MN 55 34 0 PR OPER TY TYPE: C omme rc ial-No n Pref e rre d HOM EST EAD: N on -H ome st e ad PAR CEL AR EA: 2.9 9 ac re s, 130 ,454 sq ft A-T-B: Ab stra ct MAR KET VAL UE: $15 5,00 0 TAX TOTAL : $6 ,528 .1 0 SAL E PR ICE: SAL E D ATA: SAL E C OD E: This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 1 6 STAFF REPORT Agenda Item 11b. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Conveyance of Land – PID 23-119-23-23-0001 Action Required: Direction Summary: Recently, staff has been made aware of a previously adopted resolution directing staff to convey a property back to the State of Minnesota that was not acted on. The property is PID 23-119-23-23-0011, an aerial photo showing the location is attached to this report. Staff became aware of the resolution through a conversation with an adjacent property owner on a site visit regarding a code enforcement issue. Staff is requesting the City Council consider the previously adopted resolution and consider proceeding with the conveyance or directing staff to draft a resolution rescinding the previous resolution. The property is in the approximate location of a future off road trail shown on the parks and trails comprehensive plan and includes a section of Rush Creek. Financial/Budget: Proceeding with the conveyance or drafting a rescinding resolution has a limited financial cost to the City. Purchasing the property in the future for a trail will require additional expenditures. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to convey land as directed by resolution 2000-22. 2. Direct staff to draft a resolution rescinding resolution 2000-22. 3. Send back to staff for further review. Page 2 Recommendation: Due to the proposed future off road trail staff recommends rescinding resolution 2000- 22. Council Action: Consider a motion to direct staff to draft a resolution rescinding resolution 2000-22. Attachments: 1. Aerial photo 2. Resolution 2000-22 He nn e pin Cou n ty P ro perty Ma p Da te : 2/1 /2 01 6 Comm en ts: 1 inc h = 4 00 fee t PAR CEL ID: 23 119 23 230 011 OWN ER N AME: H en nep in Fo rfeited L and PAR CEL AD DRESS: 5 2 A ddr es s U na ss ign ed , C or co ra n MN 0 00 00 PR OPER TY TYPE: Vacan t L and -R eside ntial HOM EST EAD: N on -H ome st e ad PAR CEL AR EA: 5.3 7 ac re s, 233 ,756 sq ft A-T-B: To rr ens MAR KET VAL UE: $0 TAX TOTAL : $0 .00 SAL E PR ICE: SAL E D ATA: SAL E C OD E: This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 1 6 Resolution No. 2000-22 "Authorizing Reconveyance of PID #23-119-23 23 0011 Back to the State." City of Corcoran County of Hennepin State of Minnesota WHEREAS, the State of Minnesota(State) has given the City of Corcoran(City)property identified as PID #23-119-23 23 0011, the unplatted land section 23, township 119, range 23 for use as open space, creek and flood plain; and WHEREAS, the City no longer requires the use of said property; and WHEREAS, a neighboring property owner interested in purchasing the land for open space; and WHEREAS, the City has determined that the property is not buildable and wishes to see it sold to a neighboring property for the exclusive use as open space. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran that the property identified as PID #23-119-23 23 0011 be reconveyed back to the State and that the Mayor and City Administrator are hereby authorized to sign the deed reconveying the property back to the State of Minnesota. Moved by member Ron Thomas, Seconded by member John Bucher. The following voted in favor of said resolution: Kenneth Guenthner, Ron Thomas, John Bucher The following voted against the same: None Absent: George Gmach, Dixie Lindsley Whereupon said Resolution was declared carried. Dated this 22"dDay of June 2000. Kenneth Guenthner, Mayor ATTEST: Roberta Colotti, City Administrator STAFF REPORT Agenda Item 11c. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: Bid Review – Downtown Utility and Street Improvement Project Action Required: Discussion Summary: On February 4, 2016 bids were opened for the Downtown Utility and Street Improvement Project. An attachment to this report outlines those bids. It is requested that the City Council discuss the bids but take no formal action to approve at this time. Staff will bring this item back to the Council at the February 25th City council meeting. Financial/Budget: The most recent cost estimate for the project was presented at the December 21, 2015 meeting. That cost was anticipated to be $3,871,622. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Discuss bids and direct staff on further action. Recommendation: Staff continues to review the bids and will be prepared to discuss recommended action at the meeting. Council Action: Discuss bids and direct staff on further action. Attachments: 1. Engineer memo Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - Engineer’s Memorandum To: Brad Martens, City Administrator From: Kent Torve, P.E., City Engineer Date: February 4, 2016 Subject: Bid Opening Results 1.Background Bids were opened for the Downtown Corcoran Sewer and Water Improvements today at 1 pm. The City received nine bids which shows a competitive environment for the project location and time of bidding. 2.Results Full results are available for the nine bidders, for brevity the five bidders under $3M are presented here for the base bid and the alternate lift station site. Base Bid Alternate Lift Station Location Rounded Total Lametti and Sons $2,464,700 $483,950 $2.95M Ryan $2,766,345 $445,511 $3.2M RL Larson $2,857,550 $452,344 $3.3M Northdale $2,960,753 $571,849 $3.5M LaTour $2,987,918 $496,338 $3.5M 3.City Estimates Several estimates have been performed for reviewing different lift station locations and forcemain routes, however for comparison purposes the estimates for construction only have been around $3M. STAFF REPORT Agenda Item 11d. Council Meeting: January 28, 2016 Prepared By: Jessica Beise Topic: Credit Card Processing Services Action Required: Approval Summary: Residents paying utility bills, contractors applying for building permits and persons paying administrative fines for the Police Department have inquired about additional options for payment including credit cards and online bill pay. Over the past several months staff has investigated credit card processing options. When processing credit cards there are costs associated and the organization can decide how to handle those costs. The City can absorb the cost of processing credit cards, pass the costs on to the customer directly or a convenience fee can be charged. Staff would like to get feedback from the Council on policy. Many cities such as Medina, Victoria, Albertville, Minnestrista and Maple Grove absorb these fees as the cost of doing business. Other organizations such as the Minnesota Department of Natural Resources charge a convenience fee for the use of a credit card. Recently the City of Ramsey went from charging a convenience fee to absorbing the fees and has seen a significant increasing in the use of credit cards Staff has received three quotes from credit card processing services from Payment Services Network, Signapay and RevTrak. These quotes are attached. The fee structure of each provider is outlined in the fee comparison attached. Staff has reviewed the different options available with the providers and the attached Comparison of Services Provided documents outlines the different services/options available. Payment Services Network and RevTrak have processing in place that work with the Cities utility billing software to allow for residents to make online payments for utility billing. Payment Services Network allows for recurring payments to be set up, allows the City to utilize e-bills for utility billing and allows residents to review on their own the last two years of utility bills. RevTrak and Signapay allow for online payments however there is not capability for residents to set up recurring payments. After a review of the fees, startup costs, services available staff recommends engaging with Payment Service Network. For security and mobility all of the providers have solutions that can be connected to a tablet. Payment Services Network can be connected to an iPad. RevTrak and Signapay mobile solution must be connected through a USB port limiting the tablet to a device such as a Microsoft Surface. There is a significant cost difference between an iPad and a Surface. JOTS our computer/technology provider noted the Surface can be up to three times the cost of an iPad. Page 2 Staff recommends absorbing the cost of credit cards for a trial period for the remainder of 2016 to review if fees should be raised to cover the cost of offering credit card processing in 2017.If the Council would be concerned about the costs staff could limit the fees through a few options. One option to limit the City’s cost for credit cards would be to limiting the maximum amount allowed to utilize credit card processing, example $1,000. Another option would be for the City to absorb the fees up to a set amount and then charge the fees directly to the customer. If the Council would like to change fees to absorb the cost of credit card processing or implement a convenience fee, staff will prepare an update to the Fee Schedule which could happen in concert with any changes to utility billing fees. Staff recommends an gradual implementation of credit card processing starting with implementing utility billing and building permits, adding police fines and then all other fees. Implementation would require the purchased of tablets, card reader and module for integration with utility billing software. Financial/Budget: Fees for credit card processing could be absorbed by the City as part of operating expenses, paid directly by the consumer depending on the vendor selected or a convenience fee could be charged. The cost of implementing credit card processing would be paid for out of the utility budget. Depending on the provider the implementation costs would range from $2,714 - $3,675. Monthly and annual fees may be assessed depending on the provider. A comparison of implementation and fees is attached. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: Page 3 1. Authorize staff to engage Payment Services Network for credit card processing services. 2. Authorize staff to engage Signapay for provide credit card processing services. 3. Authorize staff to engage RevTrak for provide credit card processing services. 4. Send back to staff for further review. 5. Decline to implement credit card processing at this time. Recommendation: Authorize staff to engage Payment Services Network to provide credit card processing services with the City absorbing the processing costs on a trial basis. Council Action: Consider a motion to authorize staff to engage Payment Services Network to provide credit card processing services with the City absorbing the processing costs on a trial basis. Attachments: 1. Comparison of Fees for Different Providers 2. Implementation Costs and Fees 3. Comparison of Services Provided 4. PSN Quote 5. Signapay Quote 6. RevTrak Pricing Sheet City of Corcoran - Credit Card Processing Costs Payment Services Network PSN Option 1 - Fees Paid by Customer Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For eCheck/savings online/mobile Transactions Transaction Fee - $1.00 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ Total Cost Charge to User 11.00$ 35.50$ 51.00$ 61.00$ 96.00$ 151.00$ 351.00$ 1,001.00$ 3,001.00$ 5,001.00$ 10,001.00$ Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Credit Card Online Transaction Transaction Fee - 2.75% (+$0.50 if under $100) 0.78$ 1.45$ 1.88$ 2.15$ 3.11$ 4.63$ 10.13$ 28.00$ 83.00$ 138.00$ 275.00$ Total Cost Charge to User 10.78$ 35.95$ 51.88$ 62.15$ 98.11$ 154.63$ 360.13$ 1,028.00$ 3,083.00$ 5,138.00$ 10,275.00$ PSN Option 2 - Fees Paid by City Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 91.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For eCheck/savings online/mobile Transactions Transaction - $0.50 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ Total Cost 10.50$ 35.00$ 50.50$ 60.50$ 91.50$ 150.50$ 350.50$ 1,000.50$ 3,000.50$ 5,000.50$ 10,000.50$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 91.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 91.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Credit Card Online Transaction - See Chart Below for Transacation Fee Calculation Interchange rate (est.)0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ 0.75$ Discount Rate 0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40%0.40% Network Access Card Fee 0.04$ 0.14$ 0.20$ 0.24$ 0.36$ 0.60$ 1.40$ 4.00$ 12.00$ 20.00$ 40.00$ Authorization Fee 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ 0.10$ PSN Fee 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ 0.50$ Total Transaction Cost 1.39$ 1.49$ 1.55$ 1.59$ 1.72$ 1.95$ 2.75$ 5.35$ 13.35$ 21.35$ 41.35$ Total Cost 11.39$ 35.99$ 51.55$ 61.59$ 92.72$ 151.95$ 352.75$ 1,005.35$ 3,013.35$ 5,021.35$ 10,041.35$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 91.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 1.39$ 1.49$ 1.55$ 1.59$ 1.72$ 1.95$ 2.75$ 5.35$ 13.35$ 21.35$ 41.35$ City of Corcoran - Credit Card Processing Costs Signapay Signapay Option 1 - Fees Paid by City Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Qualified Card Transactions 1.69% Fee 0.17$ 0.58$ 0.85$ 1.01$ 1.61$ 2.54$ 5.92$ 16.90$ 50.70$ 84.50$ 169.00$ Transaction Fee 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ Total Cost 10.37$ 35.28$ 51.05$ 61.21$ 96.81$ 152.74$ 356.12$ 1,017.10$ 3,050.90$ 5,084.70$ 10,169.20$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.37$ 0.78$ 1.05$ 1.21$ 1.81$ 2.73$ 6.12$ 17.10$ 50.90$ 84.70$ 169.20$ Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Debit Card Transactions 1.29% Fee 0.13$ 0.45$ 0.65$ 0.77$ 1.23$ 1.94$ 4.52$ 12.90$ 38.70$ 64.50$ 129.00$ Transaction Fee 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ Total Cost 10.33$ 35.15$ 50.85$ 60.97$ 96.43$ 152.14$ 354.72$ 1,013.10$ 3,038.90$ 5,064.70$ 10,129.20$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.33$ 0.65$ 0.85$ 0.97$ 1.43$ 2.13$ 4.71$ 13.10$ 38.90$ 64.70$ 129.20$ Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Mid-Qualified/Reward Card Transactions 2.29% Fee 0.23$ 0.79$ 1.15$ 1.37$ 2.18$ 3.44$ 8.02$ 22.90$ 68.70$ 114.50$ 229.00$ Transaction Fee 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ Total Cost 10.43$ 35.49$ 51.35$ 61.57$ 97.38$ 153.64$ 358.22$ 1,023.10$ 3,068.90$ 5,114.70$ 10,229.20$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.43$ 0.99$ 1.35$ 1.57$ 2.38$ 3.63$ 8.21$ 23.10$ 68.90$ 114.70$ 229.20$ Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For Non- Qualified Card Transactions 3.09% Fee 0.31$ 1.07$ 1.55$ 1.85$ 2.94$ 4.64$ 10.82$ 30.90$ 92.70$ 154.50$ 309.00$ Transaction Fee 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ 0.20$ Total Cost 10.51$ 35.77$ 51.75$ 62.05$ 98.14$ 154.84$ 361.02$ 1,031.10$ 3,092.90$ 5,154.70$ 10,309.20$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.51$ 1.27$ 1.75$ 2.05$ 3.14$ 4.83$ 11.02$ 31.10$ 92.90$ 154.70$ 309.20$ City of Corcoran - Credit Card Processing Costs RevTrak RevTrak Option 1 - Fees Paid by City Fee/Permit Cost 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ For All Transactions 3.49% Fee 0.35$ 0.58$ 0.85$ 1.01$ 1.61$ 2.54$ 5.92$ 16.90$ 50.70$ 84.50$ 169.00$ Total Cost 10.35$ 35.08$ 50.85$ 61.01$ 96.61$ 152.54$ 355.92$ 1,016.90$ 3,050.70$ 5,084.50$ 10,169.00$ Cost for User 10.00$ 34.50$ 50.00$ 60.00$ 95.00$ 150.00$ 350.00$ 1,000.00$ 3,000.00$ 5,000.00$ 10,000.00$ Cost Absorbed By City 0.35$ 0.58$ 0.84$ 1.01$ 1.61$ 2.54$ 5.92$ 16.90$ 50.70$ 84.50$ 169.00$ City of Corcoran - Credit Card Implementation Costs PSN Impementation SignaPay Implementation RevTrak Implementation PSN Implementation Fee 199.00$ SignaPay Implementation Fee 100.00$ Swipe Terminals 180.00$ Banyon Implementation Fee 995.00$ Swipe Terminals 200.00$ Banyon Implementation Fee 695.00$ Swipe Terminals 120.00$ Microsoft Surfaces w/ Cases 2,800.00$ Microsoft Surfaces w/ Cases 2,800.00$ iPads w/ Cases 1,400.00$ Intial Step Up 3,100.00$ Intial Step Up 3,675.00$ Intial Set Up Fee 2,714.00$ Monthly Fee 5.00$ eBill and Support 39.95$ Monthly Fees 5.00$ Swipe Monthly Fee 4.95$ Monthly Fees 44.90$ IRS 6050 Reporting Fee 2.95$ Monthly Fees 60.00$ Security Annual Fee 89.00$ Annual Fees 62.95$ Monthly Fees 538.80$ Annual Fees 627.80$ Comparison of Services Provided Payment Services Network Signapay RevTrak Utilized by a Variety of Cities Mobile Payment Device Available - USB Utilities by a Variety of Cities Integration with Utility Billing Provides a link for residents to pay bill online Integration with Utility Billing Allows for Recurrent Payments Allows for One Time payments Allows for One Time Payments Mobile Payment Device Available - USB Mobile Payment Device Available - iPad Utility Billing does not have an automatic upload a upload and download are required Utility Billing has an automatic upload but requires a download daily Provides a link for residents to pay bill online Allows for customers to view billing history Provides e-billing option Provides a link for residents to pay bill online Pricing Proposal for City of Corcoran Payment Service Network, Inc. 2901 International Lane Madison Wisconsin 53704 www.PaymentServiceNetwork.com VOICE 866.917.7368 FAX 608.442.5116 Alex Schuchardt DIRECT 608-442-5089 aschuchardt@PaymentServiceNetwork.com Simplifying Your Business Day September 11, 2015 1 Thank you for allowing me to submit this proposal. Payment Service Network (PSN) provides a vast range of eServices for payment processing, billing and customer communication. After discussing your needs, I have developed the following proposal of services. Please let me know if there is any additional information you require. The staff at PSN looks forward to providing you with personalized service. This proposal quotes costs for the services that are marked below. If you would like quotes on any additional services, please let me know. PAYMENT METHODS PAYMENT CHANNELS ADDITIONAL SERVICES Included Not Included √ Credit and Debit Card Payments √ Checking and Savings Payments √ Cash and Money Orders Included Not Included √ Online and Standard Mobile App √ Automated Phone (IVR) and PSN Call Center √ Counter Credit Card Swipes √ Virtual Terminal for Your Staff Included Not Included √ Web Customization √ Data Sharing (System Integration) √ eBills September 11, 2015 2 Implementation and Service Fees Following are non-transactional fees which are either one-time, monthly or annual costs. If you need additional information on these costs, please let me know. Service Implementation Fee Includes, as applicable: Implementation Team • Training • Online Portal Setup • Standard Mobile App Setup • IVR Setup • PSN Call Center Training Specific to Your Account • Merchant Application Processing • eBill Design • Marketing Support One-time fee $199 Data Sharing/Integration Includes, as applicable: Integration Specialist • Creating Specifications • Developing Interface • Coordination with Your Software Supplier • Testing • Training One-time fee Included Support, Maintenance Fee Includes, as applicable: Online Portal, Standard Mobile App, IVR System Upgrades and Maintenance • Call Center Support for Your Customers • Email Notifications to Payers and Staff • Service Account Manager for Your Staff • Interface/Integration Support (Storage and Maintenance of Customer Data) • Reports • Online Account Management Center • System and Account Monitoring (24/7) • And More Monthly fee per account NOTE: If PSN eBills are used, this fee is waived. $14.95 eBill Fee Includes: Creation of PDF eBills • Posting Online • Archiving for 24 Months • Email Notifications (Includes “Ready to View,” “Coming Due” and “Past Due,” as Applicable) Monthly fee NOTE: If PSN eBills are used, the Support, Maintenance fee is waived $39.95 Credit Card Terminal Maintenance Fee Monthly fee $2.50 for each additional terminal $4.95 OPTIONAL SERVICE PCI Security Compliance Fee Includes: Required PCI Certification • Compliance with Credit Card Security Requirements • Auditing Annual fee (one fee regardless of number of accounts) $89 Equipment Cost Credit Card Swipe Terminal Includes: Terminal • Setup • Shipping One-time cost per terminal $220.00 Mobile Swipe Device Includes: Terminal • Setup • Shipping One-time cost per device $120.00 September 11, 2015 3 Transaction Fees To cover costs of processing payments through the network of financial institutions, the following fees will apply to each transaction. The fees are based on the type of payment (check, credit card, cash) and/or how the payment is made. OPTION: You Pay All Fees Payment Channel Check/Savings Credit/Debit Card Online•Mobile•Virtual•Swipe 50¢ 50¢ + credit card fees Automated Phone (IVR) 75¢ 75¢ + credit card fees PSN Call Center $1.50 $1.50 + credit card fees Credit card fees for VISA, MasterCard, Discover: Interchange Rate + Network Card Assessment Fee + Discount Rate + Authorization Fee Interchange Rate: PSN will arrange special utility interchange rates for your company. You will pay the amount charged by the credit card company; PSN does not mark up the interchange rate to assure you get charged the lowest possible fee for the card being used by your resident. Utility fees are a flat rate between 45¢ - $1.50; most settle between 65¢ - 75¢. Network Card Assessment Fee: You will pay the amount charged by the credit card networks; PSN does not mark up this fee. The fee is a percentage based on the total monthly payment amount and is charged monthly. Example: $5,000 in total monthly payments x 0.0014 network fee = $7.00. Discount rate (a term used by merchant providers) is an added cost. It is a percent of the transaction. You will pay a discount fee of 0.4%. Example: $100 payment x 0.004 discount fee = 40¢. Authorization fee is a flat fee of 10¢ per transaction. Credit card fees for American Express (if you choose to accept): 2.60% plus $0.50 if under $100 OPTION: Customers Pay All Fees Payment Channel Check/Savings Credit/Debit Card Online • Mobile • Virtual • Swipe • Automated Phone (IVR) • PSN Call Center $1.00 2.75% (+50¢ if under $100)* *Credit cards include your choice of VISA, MasterCard, Discover NOTE: A $15 fee is charged to you for any disputed credit/debit card. Your customers will be charged a $35 NSF fee. November 10, 2015 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Processing Quote Dear Jessica, It was great to meet you today! SignaPay is a nationally established, dependable company with a long history of excellence in the credit card industry. We know that business success depends on your ability to accept all forms of payment quickly, reliably, and cost-effectively. We also know how hard it can be to find the best provider for these services at affordable prices. You’ve come to the right place for both! SignaPay prides itself in creating quality, customized packages of products and services for businesses such as yours, at an unbeatable cost to people just like you. With that, the rates and prices we have tailored for your company is as follows: Rate Chart for City of Corcoran Qualified (Swiped) 1.69% Transaction/batch Fee .20 Debit Card (Swiped) 1.29% Monthly Fee $5.00 Mid-Qualified/Rewards 2.29% IRS 6050W Fee $2.95 Non-Qualified (Corporate Cards) 3.09% Pay Hub Virtual Terminal FREE Pay Hub Mobile Device $100 Pay Hub PAY NOW Button for website $100 In addition to these personalized, guaranteed low rates, your merchant services package will include FREE online statement viewing and account reporting, immediate chargeback notification, cash advance funding, if needed, and 24/7 responsive customer assistance. Thank you for considering SignaPay to process your payments, and I assure you Jessica, once you sign up with SignaPay, you will not be disappointed! Thanks again for your time! I look forward to hearing from you. Sincerely, Heather Schiefert Account Representative heathers@signapaymn.com www.signapaymn.com 952-292-2779 Pricing Program RevTrak, Inc. is a registered PSP with Visa and MasterCard through Vantiv, Cincinnati, OH RevTrak, Inc. 10700 Lyndale Ave. S, Suite 200, Bloomington, MN 55420 Rates Online, phone, and mail order transactions 3.49% Card reader (optional) $4.95/month (rent) or $89.95 (purchase) How To Get Started Step 1: Call your RevTrak sales representative to request an application package. Step 2: Return your completed application. Your application will be processed within 2 weeks. Step 3: A RevTrak Client Services team member will coordinate the building of your Web Store. Step 4: A RevTrak support specialist will install your integration (if applicable). Step 5: A RevTrak Client Services team member will train your staff. What’s Included Web Store and Dashboard, hosted by RevTrak Ability to issue refunds (full or partial) and voids Merchant account* Integrations with other software programs Training for your staff Full service setup of your RevTrak® Web Store Full service support (Monday through Friday, 7 a.m. – 5 p.m. CT) Credit cards accepted: *Merchant Account: A merchant account provides the financial account to electronically process your payments and identifies your entity name to your customers. Visa requires each entity to maintain a merchant account in their name for the settlement of credit and debit card transactions. The gross amount of your transactions is sent to your bank daily by ACH on the 2nd business day after the batch is closed. Fees are billed and drafted from your account at the beginning of the next month. Your entity will receive a statement detailing activity from the previous month and all fees deducted. No hidden fees, no start-up costs, no minimum volumes. STAFF REPORT Agenda Item 11e. Council Meeting: February 11, 2016 Prepared By: Brad Martens Topic: 2016 Legislative Priorities Action Required: Approval Summary: The legislative session will convene on March 8, 2016. As in previous years, staff will work with legislators to promote the priorities of the City of Corcoran and to attempt to eliminate legislation hurtful to the City. In order to communicate most effectively with the legislators it is requested that the City Council review a proposed legislative agenda and approve it prior to the session. Attached to this report is a draft document showing recommended legislative priorities. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve 2016 legislative priorities as presented. 2. Approve 2016 legislative priorities with amendments. Recommendation: Approve 2016 legislative priorities as presented. Council Action: Approve 2016 legislative priorities. Attachments: 1. 2016 Legislative priorities for the City of Corcoran CITY OF CORCORAN 2016 Legislative Priorities Thank you for taking the time to meet to discuss the legislative issues affecting the City of Corcoran. The City appreciates your help in furthering our mission to provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and transact business. Topic #1: Unfunded Mandates • Many bills passed by the legislature and adopted into law have direct effects on cities. Bills should include language stating that additional costs from State requirements must be paid for with State allocated funds. Additionally there are often bills introduced which require additional reporting from cities. This affects smaller communities the hardest which have the fewest staff. • Existing unfunded mandates should be modified or repealed where possible; no additional statewide mandates should be enacted unless full funding for the mandate is provided; cities should not be forced to comply with unfunded mandates. Topic #2: Levy Limits • The City of Corcoran strongly opposes levy limits and other forms of levy restrictions imposed upon local governments. Corcoran is a growing community which requires additional levied dollars to support the additional development. A specific example is a recent development that has been approved for 426 single family homes. Adopting a levy limit would restrict the City from meeting the needs of the new development and decrease services available to existing residents to offset the costs. While levies will continue to increase to support new development, the new tax base is projected to cover those costs. It is the intention of the City to reduce the City’s overall tax rate and support additional levy dollars with the added tax base. Topic #3: Environmental Protection • The City of Corcoran supports the protection of its natural environment and has ordinances in place to provide for that protection. Additional efforts by other government agencies have begun to push the City into a situation in which compliance is causing significant budget implications to the City. At some point the diminishing or nonexistent environmental benefits received from additional efforts is fiscally irresponsible. • Specific problems are as follows: o New programs or standards are continually adopted without regard to cost or existing programs and standards; o Regulatory bodies fail to consistently use good science and most current/accurate data; o Regulatory bodies impose new permit requirements without going through rulemaking and instead rely on internal documents, program strategies and staff judgment when setting permit criteria. • Sufficient state funding should be provided to local governments when complying with state requirements. Additionally, legislation should be passed that requires state agencies to establish permit requirements only when the criteria they are using are developed through the rulemaking process. Topic #4: Bonding Funds • The City of Corcoran strongly supports funding the Brockton interchange project which would expand development and job opportunities for the northwest metro region. Senator Limmer introduced SF 1220 in the previous legislative session. • The City of Corcoran has an opportunity to purchase approximately 120 acres in western Corcoran to act as a regional recreation site. Currently the City is working with public and private partners to create regional attraction for northwestern Hennepin County. The City requests consideration to support $4,000,000 in acquisition and construction costs. SF1715 HF1877 Topic #5: Street Improvement District • The City of Corcoran has 66 miles of roads, 28 of which are gravel. The City supports the option to create a street improvement district to dedicate funds towards transportation improvements. Topic #6: Organized Solid Waste Collection • The City of Corcoran currently does not limit garbage haulers within the City. The current situation allows multiple haulers on multiple days which cause damage to roads, especially those that are gravel. While the City has not elected to move to an organized collection, it opposes efforts to apply inverse condemnation claims to city solid waste contracting decisions. Further, the City supports the current state policy that organized collection is a valuable tool as part of a comprehensive solid waste and recycling management program. Thank you for your time. Sincerely, Brad Martens City Administrator bmartens@ci.corcoran.mn.us 763-400-7030 Corcoran City Council Mayor Ken Guenthner Councilmember Pat Hank Councilmember Mike Keefe Councilmember Tonya LaFave Councilmember Ron Thomas City of Corcoran 2016 City Council Schedule Agenda Item 13. Page 1 of 3 February 25, 2016, • Planning Project Update • Code Compliance Report • Sketch Plan – White Tail Glen • Compensation Study Process • Water and Sanitary Sewer Fee Schedule Amendment • Consideration of Awarding Bids – Downtown Utility and Street Improvement Project • 2016 Capital Improvement Plan Purchases • Police Officer Recruitment Process • Willow Drive Improvement Project Update • Fee agreements – downtown utility and street improvement project • Closed Session – Consider offers for purchase of easements related to downtown utility and street improvement project March 10, 2016 Council Work Session • Public Works Structure March 10, 2016 • Adopt Set Sale Resolution for 2016 Bonds March 24, 2016, • Planning Project Update • Code Compliance Report • Assessing Contract Discussion • Firing Range Report • Approve Issuance of 2016 Bonds April 14, 2016 Council Work Session • Anticipated water quality regulations and projected impact April 14, 2016 Open Book Meeting 5:30-7pm • Financial Performance Report April 28, 2016, • Planning Project Update • Code Compliance Report • Possible Fire Department Annual Report