HomeMy WebLinkAbout2015-12-10 Council MinutesCity of Corcoran
City Council Meeting Minutes
December 10, 2015 - 7:00 PM
The Corcoran City Council met on December 10, 2015, at City Hall in Corcoran, MN.
Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor
Thomas.
Also present were City Administrator Martens, Director of Public Safety Gottschalk, and
Clerk/Administrative Services Coordinator Beise.
1. Call to Order/ Roll Call
Mayor Guenthner called the meeting to order at 7:OOpm.
2. Pledge of Allegiance
Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted the addition of Item 8c. Update from the Elm Creek Watershed
liaison.
MOTION: made by Thomas, seconded by LaFave to approve the agenda as amended.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
4. Open Forum
Charisse Stickney, 19715 Stieg Road, addressed the council on the ordinance amendment request
on exterior storage on the agenda. Ms. Stickney outlined the ordinance amendment requested and
the challenges of the property in regards to storing these vehicles.
Mike Whitehead, 19725 Stieg Road, addressed the council on the ordinance amendment request
on exterior storage on the agenda. Mr. Whitehead specifically addressed his concerns on the
storage of vehicles and definition for parking.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of November 23, 2015 Council Meeting
b. Resolution 2015 -64 — Accepting Northwest Trails Association Donation
City Clerk /Administrative Services Coordinator Beise noted the redlined version of Item 6a.
presented to Council was as a result of changes requested by Councilor Hank. Mayor Guenthner
pulled item 6a. from the consent agenda for the changes to be considered.
MOTION: made by Hank, seconded by Thomas to approve the consent agenda consisting of Item
6b.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Councilor Hank noted the modifications reflect his opinion.
MOTION: made by LaFave seconded by Hank to approve Item 6a. as modified and presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
7. Claims as Presented
Escrow Claims (Fund #500)
MOTION: made by Thomas seconded by Keefe to approve the escrow claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
City of Corcoran
City Council Meeting Minutes
December 10, 2015 - 7:00 PM
(Motion carried 5:0)
b. All Other Financial Claims
MOTION: made by LaFave seconded by Keefe to approve all other claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
8. Staff Reports / Memos /Commissions
a. Financial Performance Report; report received.
Council discussed how the wages and salaries are recorded and the impacts of staffing changes on
the performance report.
b. Community Advisory Team Update; report received.
c. Update from the Elm Creek Watershed
Elm Creek Watershed Commission Boardmember, Jonathan Bottema updated the Council on the
recent Total Maximum Daily Load (TMDL) Study which was just released. Commissioner Bottema
asked the Council to review and direct comments to the Watershed Commission during the study
comment period which extends 30 days. Council discussed how the City was planning on
responding to the report and the possible impacts to the study on property owners.
9. Truth -in- Taxation Public Hearing
Mayor Guenthner opened the hearing. City Administrator Martens presented the report outlining the
budget process, 2016 budget, and the tax levy. Ken Kluk, 21800 county Road 50, asked that the
City review home occupations operating in Corcoran that are not paying commercial taxes. Greg
Ebert, 20604 County Road 10, asked that the Council consider finding advocate for the Corcoran
with the development possibilities present.
MOTION: made by Hank second LaFave to close the public hearing
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Council discussed the possible surplus and how to allocate that. Council discussed transferring
funds to reserves and setting aside the surplus in a fund for paving collector roads. Per Council
consensus, staff was directed to bring forward the budget. Council discussed if monies should be
allocated for assistance with advocacy on a response to the TMDL report and directed staff to
review.
10. Planning Business / Landform
a. Request for Ordinance Amendment —Exterior Storage
City Administrator Martens presented the report outlining the ordinance amendment requests.
Council discussed the ordinance amendment and the effects of amending the code for one
property. Council discussed possible options of setback requirements or a conditional use permit
type process. Council directed staff to obtain staff input, review the City code, and bring this topic
back at a future meeting.
11. Unfinished Business
a. Paving Gravel Collector Roads
City Administrator Martens presented the report outlining the proposed timeline for the first section
of Willow Road. Per consensus, Council directed staff to proceed with the proposed timeline.
12. New Business
a. Bond Conduit Discussion
City Administrator Martens presented the report outlining the funding mechanism and the timeline
for approval. Council discussed their support for this type of project and their support for the
proposed fee presented by staff. Per consensus, Council directed staff to move forward with this
request.
City of Corcoran
City Council Meeting Minutes
December 10, 2015 - 7:00 PM
b. Draft 2016 Water and Sanitary Sewer Budgets
City Administrator Martens presented the report outlining the assumptions for the budgets. Council
provided no comments on the draft budgets. Per consensus, Council directed staff to complete the
budgets as presented.
c. Code Compliance Official Job Description Update
City Clerk/Administrative Services Coordinator Beise presented the report. Mayor Guenthner notec
the great value we receive from our Code Compliance Official.
MOTION: made by Hank seconded Thomas to approve the updated Code Compliance Official job
description and grade level change effective January 1, 2016.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
d. Equipment Purchase — Bobcat Compact Track Loader
City Administrator Martens presented the report.
MOTION: made by Keefe second Hank to approve the purchase of the T770 Bobcat Compact
Track Loader from Lano Equipment Inc.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
13. Unscheduled Items
No unscheduled were presented.
14.2015 Council Schedule
City Administrator Martens reviewed the upcoming draft Council schedule. Mayor Guenthner asked
that if Councilors had changes for the budgets that Councilors bring specific ideas for changes.
Mayor Guenthner asked that City Administrator set up a meeting to review the TMDL study with
staff and himself and after that meeting provide information to the Council.
15. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council packet.
16. Adjournment
MOTION: made by LaFave seconded by Keefe to adjourn.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Meeting adjourned at 8:57pm.
sica Beise — City Clerk/Administrative Services Coordinator