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2015-12-21 - Council Agenda Packet
Agenda Corcoran City Council December 21, 2015 - 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of December 10, 2015 Council Meeting* b. Abdo, Eick & Meyers Engagement Letter* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos/Commissions a. Planning Update* b. Code Compliance Report* c. Hennepin County Youth Baseball and Softball Grant* d. 2015 Year in Review* 9. Planning Business / Landform a. Public Hearing – Request for Vacation Drainage and Utility Easements* b. Beacon Academy Sketch Plan* 10. Unfinished Business a. Radar Speed Sign Display Purchase* b. Downtown Utility and Street Improvement Project* c. Willow Drive Pavement Improvement Project* 11. New Business a. Compensation Study* b. 2016 Fee Schedule* c. 2016 General Fund Budget and Property Tax Levy* d. 2016 Wage Schedule and Benefit Package for City Employees* e. 2016 Water and Sewer Budgets* f. 2016 City Council Calendar* 12. Closed Meeting a. City Administrator Performance Evaluation 13. Unscheduled Items 14. 2016 Council Schedule* 15. Council Liaison Calendar Planning Commission 1/07/16 2/04/16 3/03/16 4/07/16 LaFave Keefe Hank Thomas Parks and Trails Commission 1/19/16 2/16/16 3/15/16 4/19/16 Keefe Hank Thomas Guenthner 16. Adjournment City of Corcoran City Council Meeting Minutes December 10, 2015 - 7:00 PM The Corcoran City Council met on December 10, 2015, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gottschalk, and Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2.Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted the addition of Item 8c. Update from the Elm Creek Watershed liaison. MOTION: made by Thomas, seconded by LaFave to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4.Open Forum Charisse Stickney, 19715 Stieg Road, addressed the council on the ordinance amendment request on exterior storage on the agenda. Ms. Stickney outlined the ordinance amendment requested and the challenges of the property in regards to storing these vehicles. Mike Whitehead, 19725 Stieg Road, addressed the council on the ordinance amendment request on exterior storage on the agenda. Mr. Whitehead specifically addressed his concerns on the storage of vehicles and definition for parking. 5.Presentations No presentations were heard. 6.Consent Agenda a.Draft Minutes of November 23, 2015 Council Meeting b.Resolution 2015-64 – Accepting Northwest Trails Association Donation City Clerk/Administrative Services Coordinator Beise noted the redlined version of Item 6a. presented to Council was as a result of changes requested by Councilor Hank. Mayor Guenthner pulled item 6a. from the consent agenda for the changes to be considered. MOTION: made by Hank, seconded by Thomas to approve the consent agenda consisting of Item 6b. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Councilor Hank noted the modifications reflect his opinion. MOTION: made by LaFave seconded by Hank to approve Item 6a. as modified and presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas seconded by Keefe to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas 6a. City of Corcoran City Council Meeting Minutes December 10, 2015 - 7:00 PM (Motion carried 5:0) b. All Other Financial Claims MOTION: made by LaFave seconded by Keefe to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Financial Performance Report; report received. Council discussed how the wages and salaries are recorded and the impacts of staffing changes on the performance report. b. Community Advisory Team Update; report received. c. Update from the Elm Creek Watershed Elm Creek Watershed Commission Boardmember, Jonathan Bottema updated the Council on the recent Total Maximum Daily Load (TMDL) Study which was just released. Commissioner Bottema asked the Council to review and direct comments to the Watershed Commission during the study comment period which extends 30 days. Council discussed how the City was planning on responding to the report and the possible impacts to the study on property owners. 9. Truth-in-Taxation Public Hearing Mayor Guenthner opened the hearing. City Administrator Martens presented the report outlining the budget process, 2016 budget, and the tax levy. Ken Kluk, 21800 county Road 50, asked that the City review home occupations operating in Corcoran that are not paying commercial taxes. Greg Ebert, 20604 County Road 10, asked that the Council consider finding advocate for the Corcoran with the development possibilities present. MOTION: made by Hank second LaFave to close the public hearing Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Council discussed the possible surplus and how to allocate that. Council discussed transferring funds to reserves and setting aside the surplus in a fund for paving collector roads. Per Council consensus, staff was directed to bring forward the budget. Council discussed if monies should be allocated for assistance with advocacy on a response to the TMDL report and directed staff to review. 10. Planning Business / Landform a. Request for Ordinance Amendment – Exterior Storage City Administrator Martens presented the report outlining the ordinance amendment requests. Council discussed the ordinance amendment and the effects of amending the code for one property. Council discussed possible options of setback requirements or a conditional use permit type process. Council directed staff to obtain staff input, review the City code, and bring this topic back at a future meeting. 11. Unfinished Business a. Paving Gravel Collector Roads City Administrator Martens presented the report outlining the proposed timeline for the first section of Willow Road. Per consensus, Council directed staff to proceed with the proposed timeline. 12. New Business a. Bond Conduit Discussion City Administrator Martens presented the report outlining the funding mechanism and the timeline for approval. Council discussed their support for this type of project and their support for the proposed fee presented by staff. Per consensus, Council directed staff to move forward with this request. City of Corcoran City Council Meeting Minutes December 10, 2015 - 7:00 PM b. Draft 2016 Water and Sanitary Sewer Budgets City Administrator Martens presented the report outlining the assumptions for the budgets. Council provided no comments on the draft budgets. Per consensus, Council directed staff to complete the budgets as presented. c. Code Compliance Official Job Description Update City Clerk/Administrative Services Coordinator Beise presented the report. Mayor Guenthner noted the great value we receive from our Code Compliance Official. MOTION: made by Hank seconded Thomas to approve the updated Code Compliance Official job description and grade level change effective January 1, 2016. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Equipment Purchase – Bobcat Compact Track Loader City Administrator Martens presented the report. MOTION: made by Keefe second Hank to approve the purchase of the T770 Bobcat Compact Track Loader from Lano Equipment Inc. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 13. Unscheduled Items No unscheduled were presented. 14. 2015 Council Schedule City Administrator Martens reviewed the upcoming draft Council schedule. Mayor Guenthner asked that if Councilors had changes for the budgets that Councilors bring specific ideas for changes. Mayor Guenthner asked that City Administrator set up a meeting to review the TMDL study with staff and himself and after that meeting provide information to the Council. 15. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. 16. Adjournment MOTION: made by LaFave seconded by Keefe to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 8:57pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE December 14, 2015 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1.Design Guidelines Update for Southeast District/Downtown (city file 15-021). The City received funding from Hennepin County for this project. The Project Management Team (PMT) includes the city administrator, city planner and Hennepin County staff. The Citizen Advisory Team (CAT) met on October 5th and we held a Community Workshop on October 13th. The next CAT meeting has been rescheduled for January 11th. A second community open house will be held in March. The work will be completed by March. The City could then hold a public hearing for adoption in April of 2016. 2.Lawn King Street Vacation (city file 15-022) (PID 26-119-23-11-0041, 26-119-23-11-0035, 26-119- 23-11-0039). The owners of Lawn King at 7555 County Road 116 are considering a sale of the property and title work revealed that the right-of-way for East Commerce Street has not been vacated. The applicant has requested that the City initiate this vacation; however, MN Statutes require the vacation to be initiated by the abutting landowners. The City Council agreed to share the costs with the landowners. The public hearing is scheduled for December 21st. 3.Beacon Academy Sketch Plan (PID 25-119-23-13-0003) (City file 15-025). Beacon Academy has submitted a sketch plan on a new 78,000 sq. ft. K-8 charter school for 700-750 students on approximately 15.5 acres of this 44 acre site. The City Council will review at their December 21st meeting. All comments are advisory only and non-binding. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1.Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2.Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him. We hope to be able to wrap this up in the near future. Agenda Item 8a. MEMORANDUM 2 3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119-23-34-0007) (13-006). This item was approved by the City Council on July 11th. All required improvements have been made. Staff has reduced the letter of credit and is keeping a very small letter of credit in place to ensure the landscaping survives one year as required by the City Code. 4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07-119-23-43-0004) (City File No. 13-031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20-foot sidewalls. The City Council approved this item on January 23rd. The applicant must comply with all conditions of approval (which require landscaping improvements) and then staff will inspect before refunding any remaining escrow. The landowner recently contacted staff and is working to address the outstanding landscape requirements. 5. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09-119-23-41-0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22nd. It is our understanding that the final plat is being reviewed by the County. The applicant will then prepare mylars for City signature and filing. After the documents are filed, the remaining escrow can be released. 6. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. The next step would be for a developer to submit a final PUD plan and plat prior to expiration of the approvals on December 11, 2016. 7. Corcoran Public Works Site Plan Amendment and Variance (city file 15-006). The site plan amendment and variance are to grant after-the-fact approvals for changes to the approved site plan that were made in the field and generally authorized by the subcommittee. The gravel drive and storage area that was added on the south area of the fenced yard requires a variance. The item was reviewed at a public hearing at the April 2nd Planning Commission meeting and Council approved the request at the April 23rd meeting. Final landscaping and close out issues will occur this fall. 8. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. A building permit was issued in August and the construction is nearing completion. 9. Site Plan and Conditional Use Permit for a new Verizon Monopole at 23605 Co Rd 50 (PID30- 119-23-21-0001) (City File 15-016). Verizon has requested a conditional use permit and site plan for a new telecommunications tower on the Gleason property located at the southwest corner of County Roads 19 & 50. The public hearing was held at the Planning Commission on July 7th and they voted unanimously to recommend approval. The City Council approved this item on July 23rd. The applicant is working to address the conditions of approval and then will apply for a building permit. 10. “Strehler Estates” Preliminary Plat and Ordinance Amendment (PID 17-119-23-32-0004) (city file no. 15-017). The applicant submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to allow a private drive for property at 22900 Strehler Road. The Planning Commission held a public hearing on September 3rd and voted unanimously to recommend approval. The City Council approved the ordinance amendment (with two modifications) and the preliminary plat on October 8th. The next step would be for the applicant to submit a final plat application. 11. “Fehn Meadows” Preliminary Plat and Final Plat at 20909 County Road Number 117 (PID # 03- 119-23-12-0002 and PID 03-119-23-13-0001) (city file no. 15-018). The applicant is requesting approval of a plat to readjust the lot lines between two parcels to create one lot and one outlot. The Planning Commission held a public hearing on September 3rd and voted unanimously to recommend approval. The City Council approved the preliminary plat and final plat on October 8th. The next step is for the applicant to address any conditions of approval, submit the mylars for City signature and record the documents at the County. MEMORANDUM 3 12. Tom Spanier request for an After-the-fact Variance and Conditional Use Permit (CUP) for an accessory building at 10520 Cain Road (PID 02-119-23-23-0004) (City file no. 15-019). The applicant is requesting approval for an after-the-fact variance for the existing building that was not constructed in compliance with the setback requirements in place at the time of construction. The applicant is requesting a CUP for an addition that exceeds the sidewall height. The Planning Commission held a public hearing at their November 5th meeting and voted unanimously to recommend approval. The City Council approved the request at their November 23rd meeting. 13. “Ravinia” Easement Vacation (City file no. 15-020). Lennar is requesting vacation of two drainage and utility easements. These are clean up issues and the old easements are no longer needed as the platting process is providing the required easements along lot lines and over waterbodies. The City Council approved the request at their November 23rd meeting. 14. Park Place Storage Sketch Plan (City file 15-023). Park Place Storage submitted a sketch plan earlier this year and received Council feedback. They have been refining the plans and requested Council direction on the new public street required improvements. The City Council provided feedback at their November 23, 2015 meeting. The applicant is working on a submittal in early 2016. 15. Special Home Occupation License for O'Brien Contracting at 9927 Garden Lane (City file15- 024) (PID 08-119-23-12-0004). A request for a special home occupation license for a tree removal business has been submitted. Staff will review the application for compliance with the ordinance requirements and send public notices to neighbors as required. This application was administratively approved. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects. The City Council did not identify these items as 2015 priority projects: 1. City-Initiated Park Dedication Ordinance Update (City File 14-007). Staff was directed to bring back other potential amendments for consideration in 2015, including revisions to clarify whether or not existing homes are subject to park dedication when part of a plat, how to ensure that land dedication in the rural areas is fairly required and a review of our park dedication requirements. STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: December 21, 2015 Prepared By: Mike Pritchard Topic: CODE COMPLIANCE REPORT – November 2015 Action Required: Information Only Code Enforcement Issues: Complaint 15-010 (11/13/2014): Exterior Storage, Junk/Debris at 8XXX Garrison Lane. The City has been working with the property owner for some time to resolve exterior storage and junk issues but progress ceased and multiple deadlines were missed, including a request for a plan of action. The matter has been referred to the City Attorney for review. The City will revisit the site in spring to check for progress. Complaint 12-031 (6-11-2012): Hazardous Building at 20XXX County Road 10. The building remains secure. Complaints Concerns Total Nuisiance Junk/Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 1 0 0 1 0 0 0 1 0 7 28 1 3 0 Complaints and Concerns Permits and Zoning STAFF REPORT Agenda Item 8c. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: Hennepin County Youth Baseball and Softball Grant Action Required: None Summary: In October, the City submitted an application for the Hennepin County Youth Baseball and Softball Grant. The application was for $12,275 in funds to purchase and install a scoreboard at Snyder field. This is approximately one-half of the total cost of the project of which the remainder has been donated. The City has been informed that it has been selected for funding and will receive the $12,275 requested. This will allow for the projected to be completed in 2016. Financial/Budget: The total project cost is estimated at $24,550. Grant funds and donations will pay for the project. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8d. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: 2015 Year in Review Action Required: None Summary: December 21, 2015 marks the final City Council meeting of the year. Staff looked back at the progress the City made this year and offers the following recap of some of the activity that took place. • City Council/Administration/IT o Welcomed two new Councilmembers: Tonya LaFave and Mike Keefe o Published three City newsletters o Updated the Municipal Code with changes from the previous year o Completed pay equity reporting required once every three years and were found to be in compliance o Approved a platform of legislative priorities for the City o Participated in the Medina Club which is a branch of the I-94 West Chamber of Commerce o Approved the reorganization of the Administration Department o Transitioned IT services to a private contractor o Completed the 2014 audit o Received the certificate of occupancy for the Hope Center and a grand opening was held o Developed and coordinated the administrative side of utility billing for the new water and sanitary sewer system o Assisted with the annual tree giveaway program o Updated an ordinance to authorize the City to recover costs attributed to the non-payment from property owners o Appointed Jessica Beise as City Clerk/Administrative Services Coordinator o Appointed Jeanie Heinecke to the new position of Deputy Clerk o Received $5,517 in funds to complete an environmental assessment of the property at 20112 County Road 10 o Updated the Financial Management Plan o Approved a new three year recycling contract with Randy’s Environmental Services o Received notification that ValuePenguin ranked Corcoran as the fourth safest city in Minnesota o Secured $37,500 in funds to update the downtown design guidelines o Appointed Michelle Friedrich as Administrative Assistant o Held an assessment hearing for the downtown utility and street improvement project o Assisted in a fiscal review for the Minnesota Snowmobile Trails Assistance program Page 2 o Updated our insurance coverages o Revamped and coordinated the open enrollment process for employees o Issued 332 building permits (though December 15, 2015) o Responded to 21 data requests and 119 complaints (through December 15, 2015) o Managed the 2015 budget to transition from a $66,983 deficit to a surplus of over $150,000 o Coordinated 28 Council meetings (including work sessions) reviewing 2,546 pages of materials; seven Planning Commission meetings; seven Parks and Trails Commission meetings; two Community Advisory Team meetings; as well as various other meetings (open book, Charter Commission, community design workshop, etc.) o Adopted the preliminary levy o Received full payment back from Mobile Hope for the Hope Center project o Implemented new email addresses for Councilmembers o Held the annual Truth-in-Taxation hearing o Secured $12,275 in grant funds for the purchase and installation of a scoreboard on Snyder field • Planning o 25 total projects o Approved improvements to the Pet Care “strip mall” o Updated the sign ordinance o Celebrated the grand opening of Ravinia in February; approved the second and third phase plans for Ravinia; 32 homes have been approved for construction with 14 completed (December 15, 2015). o Reviewed a sketch plan for a major expansion to Park Place Storage o Approved a street naming policy for the City o Approved a preliminary plat for Strehler Estates o Completed many, many meetings with individuals looking at possible projects in Corcoran • Public Works/Engineering/Parks o Adopted budgets for newly created water and sanitary sewer funds o Completed construction on the very first lift station for the City o Prepared and maintained the hockey rink (2014-2015 season) o Developed a process for connecting homes to the water and sanitary sewer system; installed the first every water meter in the City; worked with Administration to learn how to read meters o Held the 2015 clean-up day with a change in location to the new Public Works facility o Recognized Pat Meister for 25 years of service o Completed various site visits and items related to MS4 and SWPPP compliance o Coordinated with Police to hold the 8th annual truck safety seminar o Coordinated the road restriction program o Accepted the resignation of Eric Menth who took a position with the City of Waconia o Appointed Darcy Wandersee as Maintenance Worker o Completed ditching projects and tree removal projects around the City o Completed crack sealing on various roads o Coordinated seal coating, asphalt overlays, and dust control Page 3 o Assisted with Country Daze and the Hennepin County Fair o Completed landscaping for the Hope Center o Monitored the Corcoran/Rogers interceptor project o Held multiple meetings related to the Downtown Utility and Street Improvement Project; approved assessments and authorized plans and specifications o Selected a new street sign standard for the City o Completed necessary safety training to remain in compliance o Graded and plowed snow on our more than 66 miles of City roads on many occasions • Public Safety o Assisted Medina in an officer-involved shooting incident o Completed BCA audit regarding compliance with BCA and FBI security requirements; passed with flying colors o Recognized Josh Hunter for 10 years of service o Held alcohol server training class for approximately 40 servers from Corcoran and Medina o Conduct alcohol and tobacco compliance checks o Accepted the retirement notice of Lieutenant John Hamilton who was with the City for 26 years o Promoted Corporal Ryan Burns to Lieutenant o Appointed Pete Ekenberg as Police Officer o Coordinated with Public Works to hold the 8th annual truck safety seminar o Held the 34th annual firearm safety training program o Assisted the Jaycees with the annual Easter egg hunt o Recognized Lieutenant Ryan Burns for receiving a 2015 First Responders award o Accepted donated materials from the Police Reserves for a gutter ball table at Hope Community Center; Public Works built the table o Worked with Public works to establish a new standard for fire hydrants o Assisted with Country Daze and various events at Lions Park o Held the first ever Night to Unite o Completed a speed study on Trail Haven Road o Implemented new mobile application called GoCanvas to more efficiently document training o Served as pumpkin carving judges Recognized Officer Irish for receiving a Meritorious Service Award from the City of Rogers o Implemented paperless burn permits o Approved a new union contract o Completed required POST and BCA training. o Held three all employee meetings for the Police Department o Implemented a Shop with a Cop program for the Holidays Additional activity will take place at the December 21st meeting including adopting the budgets and levy for the City. Staff is proud of the amount of work accomplished in 2015 and looks forward to another great year in 2016. Financial/Budget: N/A Page 4 Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: December 14, 2015 for the December 21, 2015 City Council Meeting RE: PUBLIC HEARING. Request for Vacation of the remaining portion of the Unimproved East Commerce Street lying North of 75th Avenue and the adjacent Drainage and Utility Easements in the Countryside Plaza 2nd Addition (city file no. 15-020) 60-DAY REVIEW DEADLINE:February 5, 2016 1.Application Request The owners of Lawn King at 7555 County Road 116 are considering a sale of the property and title work revealed that the right-of-way for East Commerce Street has not been vacated. The applicant has submitted a petition to initiate this vacation. 2.Background As part of the Countryside Plaza 2nd Addition, the right-of-way for East Commerce Street was dedicated. In 1987, it appears that there was some discussion about vacating this portion of the unimproved street right-of-way and the adjacent 10-foot drainage and utility easements. The owner of Lawn King indicates that the vacation was to occur, but has no record of a council action or resolution. Deputy Clerk Heinecke searched the City files and found no record of the vacation in the resolution index for the years 1980 thru 2000. Hennepin County records show that the right-of-way still exists. While staff believes that it was the intent of the landowner and City to vacate the right-of-way, there is no record that the vacation actually occurred. Initially, staff recommended that the City initiate the vacation as a city project. However, further review of the Minnesota Statutes identified a unique circumstance that requires the applicant to petition the City and prohibits City-initiation. A home rule charter city of the fourth class, (i.e., cities with a population of 10,000 or less), must follow a separate statute in vacating any street or highway “wherein one end of the street or highway, or part thereof proposed to be vacated does not connect with any other street or highway” (i.e., a “dead-end” street). The statute provides stringent protections to property owners in home rule charter cities of the fourth class who live on such “dead-end” roads. These roads may only be vacated when all the owners of lands abutting both sides of the street or highway have signed a petition requesting the vacation. Staff contacted the landowners and we have received an application and petition to initiate the vacation. Agenda Item 9a. East Commerce Street Vacation (city file 15-020) 2 December 14, 2015 3. Recommendation The applicant is requesting vacation of the unimproved portion of East Commerce Street lying north of 75th Avenue and the adjacent drainage and utility easements. Staff has reviewed the request and finds that the right-of-way is no longer required. 4. Recommendation The City Council should hold a public hearing and take testimony on the street vacation. Staff recommends that the City Council move to adopt Resolution 2015-68 approving the Vacation. Approval of the vacation requires a 3/5 vote of the Council. Attachments 1. Resolution 2015-68 approving vacation 2. Landowner Petition for vacation 3. Aerial Location Map 4. Graphics showing vacation area 5. City Engineer’s memo dated November 18, 2015 City of Corcoran December 21, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015-68 Page 1 of 2 Motion By: Seconded By: APPROVING VACATION OF THE REMAINING PORTION OF THE UNIMPROVED EAST COMMERCE STREET LYING NORTH OF 75TH AVENUE AND THE ADJACENT DRAINAGE AND UTILITY EASEMENTS WITHIN THE “COUNTRYSIDE PLAZA 2ND ADDITION” (CITY FILE NO. 15-022) WHEREAS, a petition signed by the three property owners abutting the unimproved portion of East Commerce Street lying north of 75th Avenue was received by the City Clerk on the 7th of December 2015; and WHEREAS, the City Clerk reviewed and examined the signatures on said petition and determined that such signatures constituted all of the landowners abutting upon the (portion of) street to be vacated; and WHEREAS, the petition requested that the City Council pursuant to Minnesota Statute §412.851 and §440.13 vacate a portion of East Commerce Street between 75th Avenue and Commerce Street legally described as: The remaining portion of the unimproved East Commerce Street lying north of 75th Avenue and the adjacent drainage and utility easements in the Countryside Plaza 2nd Addition located in the City of Corcoran in Section 26, Township119, Range 26 Hennepin County, Minnesota. WHEREAS, the petition also requested vacation of the existing easements legally described as follows: The 10-foot drainage and utility easement on the east side of the unimproved portion of East Commerce Street lying north of 75th Avenue, And The 10-foot drainage and utility easement on the west side of the unimproved portion of East Commerce Street lying north of 75th Avenue, WHEREAS, the Corcoran City Council considered this item at a duly called Public Hearing; WHEREAS, the City finds that the existing street right-of-way and drainage and utility easements are no longer required; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation of unimproved East Commerce Street and the drainage and utility easements on the east and west of the street right-of-way, subject to the following condition: City of Corcoran December 21, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015-68 Page 2 of 2 1. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 21st day of December 2015. ___________________________________ Kenneth Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator 12/14/2015 Hennepin County GIS Printable Map https://gis.hennepin.us/Pr operty/pr int/default.aspx?C=457147.43811825116,4993321.548134151&L=7&T=hybr id&D=true&LID=0&FID=2611923110041&VIS=0,0…1/2 Parc el ID :261192311 0041 ATB :Abstract Owner Name :David A Remer Et Al Marke t Total:$440,000 Parc el Address : 7555 Co Rd N o 116 Corcoran, MN 55340 Tax Total: $17,002.82 (Payable: 2015) Prope rty Type :Commercia l Preferred Sale Price : Home stead:NonHome stead Sale Date : Parc el Area : 4.68 acres 203,773 sq ft Sale Code : Map Sca l e: 1'' ≈ 200 ft. Print Date: 12/14/2015 Th is ma p is a comp ilatio n o f d a ta from various sources a n d is furnish e d "A S IS" with n o re p re se n ta tion or wa rra n ty e xpresse d o r implied , inclu d ing fitness o f a n y particu lar p u rp o se , merchantability, o r th e accuracy a n d comple te n e ss of the informa tio n shown . COPY RIGHT © HENNEPIN COUNTY 2015 2030 FutureLand Use Plan 4 100 0 100 200 30050 Feet 2030 Comprehensive Plan Figure 8 Area to be vacated Rural/Ag Residential Existing Residential Low Density Residential Medium Density Residential Mixed Residential High Density Residential Rural Service/Commercial Commercial Mixed Us e Business Park Light Industrial Public/Semi-Public Parks /Open Space Golf Course Agricultural Preserve (Date of Expiration) Open Water City Limit Staging Boundaries 2014_PublicWorks *The Future Land Use plan depicts the location and intensity of fut ure dev elopment through a variety of land use types. This plan is intended to guide future development however the City has dis cretion to amend (with Metropolitan Council approval) the plan in response to landowner/ dev eloper requests or response to other system plans. Update d A ugust 201 5Adopted June 2011 City ofCORCO RAN County Road 116 County Road 10 75 th Avenu e N Area to be vacated. Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - Engineer’s Memorandum To: Kendra Lindahl, City Planner From: Kent Torve, P.E., City Engineer Date: November 18, 2015 Subject: Lawn King ROW and Easement Vacation ROW and Easement As part of the proposed Downtown Utility project, the City will provide the property with sewer and water from the north via easement. The utilities will not use this alignment, therefore, vacation is appropriate. 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform D ATE: December 14, 2015 for the December 21, 2015 City Council Meeting RE: PUD Sketch Plan for Beacon Academy north of County Road 10 (PID 25-119-23-13- 0003) (City File 15-025) 60-DAY REVIEW DEADLINE:February 2, 2016 1.Application Request Beacon Academy has submitted a request for a PUD sketch plan review for an approximately 78,000 sq. ft. charter school accommodating 700-750 children in grades K-8. The school would be located on the southeastern 15.55 acres of the 43.5 acre site. 2.Context Zoning and Land Use The property is currently vacant. It is guided Mixed Use Residential (which anticipates 8-10 units per acre) and is zoned RSF-3 (Single and Two Family Residential). The Zoning Ordinance notes that “Areas zoned RSF-3 are guided Low Density on the City’s 2030 Comprehensive plan. Development within this district is required at a minimum density of 3.0 units per net acre up to a maximum of 5.0 units per acre.” There is an existing conflict between the adopted Land Use and Zoning. The City will need to modify either the land use or zoning to be consistent. •As this is an existing condition, staff believes that the issue could be tabled until the 2040 Comprehensive Plan work and this development plan can be reviewed based on the RSF-3 zoning. However, if the Council believes that either the Land Use or Zoning should be modified as part of this project, they should provide direction to the applicant. The property is located in the Southeast District and is subject to the adopted Design Guidelines in Appendix A of the Zoning Ordinance. These guidelines are in the process of being updated, but the update process may not be completed prior to formal application by Beacon Academy. Surrounding Properties The properties to the east, south and west are guided Mixed Use Residential and the property to the north is guided Low Density Residential. The properties to the east and west are zoned RSF-3, the property to the north is guided RSF-2 (single family residential 2) and the property to the south across County Road 10 is zoned Urban Reserve and is developed as Shamrock Golf Course. Agenda Item: 9b. Beacon Academy Sketch Plan (15-025) 2 December 21, 2015 All of the surrounding properties are in the Southeast District and the property to the west (across Maple Hill Road) is also located in the Downtown District. 3. Analysis of Request Sketch Plan The sketch plan shows a subdivision to create a 15.55-acre Parcel A for the school and a 25.10 Parcel B for future development. The school intends to purchase only Parcel A, but has shown a concept plan for how the remaining property could develop. Staff notes that the concept extends off the subject property in the southwest corner of the site. The sketch plan shows a 78,000 square foot school, 203 parking stalls, playgrounds and future ballfields. Educational Facilities are a Conditional Use in the RSF-3 district. Natural Resources/Wetlands The Natural Resource Inventory Areas map adopted as part of the Comprehensive Plan shows a High Quality Natural Community of Maple Basswood forest in the northeast portion of the site. The sketch plan shows preservation of this area. There are a number of wetlands on the site. The applicant indicated that the wetland delineation was completed by Kjolhaug Environmental, but staff has not yet received a copy of the delineation report. It is our understanding that the Elm Creek Watershed Management Commission (ECWMC) has not yet reviewed and approved the delineation and is unable to do so until May. Any approvals would be contingent upon ECWMC approval. ECWMC is the LGU for the Wetland Conservation Act and they will review and approve any proposed wetland impacts. If mitigation occurs, a mitigation plan must be submitted for review and approval and Elm Creek Watershed District approval must be obtained The Natural Resource Communities Quality Ranking map shows the wetland in the northeast corner of the site as a Medium quality wetland. The other wetlands have not been classified and quality must be established as outlined in Section 1050.010 of the ordinance to establish wetland buffer requirements. The sketch plan does not identify wetland buffers or setbacks, but these will be required with the preliminary plat. All wetlands and buffers must be blanketed by a drainage and utility easement. Building Architecture The applicant has not yet designed the building, but staff has made them aware of the building standards in Section 1060.050 of the Zoning Ordinance and the Southeast District standards in Appendix A of the Zoning Ordinance. While the sketch plan for the eastern portion of the site is just conceptual and will not be developed by Beacon Academy, staff notes that the convenience store shown in the southwest corner of the Beacon Academy Sketch Plan (15-025) 3 December 21, 2015 site is inconsistent with the Southeast District standards, which state “Commercial development such as “fast food”, new gas stations, or similar auto-dominated and drive-through facilities, “big box” or large retail-only or other single-use commercial developments and stand-alone “pads” developed with corporate architecture are discouraged in the downtown area.” Building Setbacks It does not appear that the proposed building meets the 25-foot setback adjacent to Street A and must be adjusted to comply. The setback requirements for development in the RSF-3 district are: From Major Roadways = 100 feet From all other streets = 25 feet Side (living) = 10 feet Rear = 25 feet Landscaping A landscape plan has not been submitted at this time. A tree preservation plan will also need to be submitted for review and approval. The landscape plan must comply with the standards in Section 1060.070 of the Zoning Ordinance. Parking Parking is shown on the west side of the lot. The plans shows 203 parking spaces, but we do not have enough information at this time to determine compliance with the parking standards in Section 1060.060 of the Zoning Ordinance. The ordinance requires: One space per classroom plus one additional space for each 50 students PLUS Auditorium and special event space shall be calculated separately (One space for every 4 seats, based on the design capacity of the facility or as noted in Subd. 4(B)3 of Section 1060.060). Parking must not be located more than 300 feet from the principal building entrance. It appears that the proposed parking complies with the setback requirements. The parking must be 100 feet from County Road 10 (Unless reduced as allowed by Section 1060.070, Subd. 2.L.), 25 feet from local streets and 10 feet from side and rear lot lines. The plans should also show snow storage areas. Utilities Municipal sewer and water are nearby, but not currently available to the site and would need to be extended to service the property prior issuance of building permits. The City Engineer has completed a preliminary study as part of the downtown TIF planning efforts and notes that sanitary sewer and water could be extended to the site. Beacon Academy Sketch Plan (15-025) 4 December 21, 2015 As noted in the attached Engineer’s memo, sanitary sewer will be extended from the Schommer property to the site. The sewer will enter the site at the northeast corner as shown and then extend south to the school within the Street A right-of-way. Water will follow the same path. In order to facilitate this extension, the City will obtain easements and construct the utilities on the adjacent Schommer property and extend to the site. The cost will be the developer’s responsibility and shall be paid via an escrow. The applicant shall be required to dedicate a 50-foot wide drainage, utility and access easement from the northeast corner of Parcel B and then south along the future Street A extension to the north lot line of Parcel A. This will provide access to the utilities via a gravel drive until Street A is extended. Additionally, the applicant will be required to provide a buildable lot for the City booster station on either Parcel A or Parcel B. Staff will work with the applicant to locate this facility appropriately. All utility facilities, including but not limited to telephone, CATV, natural gas and electric power, shall be located underground. Ponding/Drainage The proposed sketch plan identifies a number of ponds throughout the site. The ponding must provide treatment and rate control. The ponds will need to be blanketed by drainage and utility easements. Transportation/Access Development of this site will require several complicated transportation and right-of-way decisions that need to be guided by City Council. These are based on the direction provided by the City in the 2030 Comprehensive Plan. These issues are detailed in the attached memo from the City Engineer. County Road 10 is a collector street that the Comprehensive Plan anticipates being realigned to Meister Road to the north and Larkin Road to the south. The City Council reaffirmed this as the long-term plan as part of the review of the Peachtree development. As part of the Design Guidelines update, the Community Advisory Team is also recommending this change. The applicant’s concept is not showing the vacation of the existing County Road 10 roadbed north of Larkin, but when Parcel B develops, the City and landowner/developer will work together to phase to determine the timing and extent of County Road 10 modifications. The City plans also shows Maple Hill Road extending straight south to Larkin (the future county road 10 realignment) and future signalized intersection at that location. The applicant’s plans should be revised to show a concept plan that shows this future extension to Larkin. It is important to reiterate that this plan assumes that County Road 10 will be realigned per the adopted Comprehensive Plan. This project (like all development) is contributing to the need for these improvements and would be responsible for sharing in the cost of the improvements. Beacon Academy Sketch Plan (15-025) 5 December 21, 2015 The new school would be served by construction of a new public street (Street A). Street A shall extend to the north property line of Parcel A and end with a temporary cul de sac until the street is extended. The City Engineer’s memo provides more detail, but notes that the intersection with County Road 10 does have adequate sight distances for safe access. Staff notes that Hennepin County will review this application and, based on other recent requests, will require a 60-foot ½ right- of-way to be dedicated for County Road 10. The plan includes many local streets with cul de sacs and a private drive on the exception parcel. In order to effectively accommodate traffic, cul de sacs should be limited and the internal streets should route traffic to either Street A, Maple Hill Road or a future east/west road located at the northern edge of the property. Dead-end streets are discouraged. The plan will need to show how a street connection can be made to the exception parcel as staff recommends that access to County Road 10 from that parcel be prohibited due to safely concerns. The City Engineer’s memo includes a graphic showing the conceptual street alignments. The Subdivision Ordinance requires street lights to be installed at all intersections and at other locations, as required by the City Engineer. All street lights within new subdivisions in the urban area shall be on ornamental poles with underground electrical service, and shall conform to City lighting standards. School Circulation and Access The main entrance to the school is approximately 100 feet north of the County Road 10 entrance to Street A. Staff finds that this is too close to the intersection to accommodate the necessary stacking. Staff recommends that this southern access be right-in/right-out only. We acknowledge that this will change the internal traffic flows, but it is necessary to address traffic safety. City staff does encourage the applicant to look at other layout alternatives that may allow more effective traffic management and better site orientation. Public safety staff commented that flipping the building would allow better visibility to the parking lot (if it were adjacent to Street A) and better access to the future play fields. Furthermore, placing the building and playgrounds on the west side would provide a better transition to adjacent residential uses. Signage No signage is being proposed at this time. If development signage is to be provided a signage plan with sign details must be submitted for review and approval with the preliminary plat. Signage must comply with the City Sign Ordinance in Chapter 84 of the City Code. Parks, Trails and Sidewalks The Comprehensive Plan includes the 2030 Parks & Trails Plan shows an off-road trail on the east side of the site. The concept plan must be revised to show this trail. The Parks & Trails Plan also shows an on-road trail on County Road 10. Park dedication shall only be granted for trail easement areas as shown on the Comprehensive Plan and will not be given for trails located within public right-of-way. The developer is required to provide Beacon Academy Sketch Plan (15-025) 6 December 21, 2015 finished grading and ground cover for all park, playground, trail and public open spaces within their developments. No credit toward the required dedication shall be given for this work. Trails shall be paved by the developer as well as part of the PUD. The sidewalk locations should be reevaluated to ensure a convenient pedestrian route and future extensions to the planned road connections. Sidewalks are required on at least one side of each street. Staff recommends that a sidewalk be located on the west side of Street A only as the trail can provide access on the east side with appropriate connection. Future connections to existing neighborhoods (include Maple Hill and Ravinia) should be addressed as part of the development plan. Sidewalks along local streets shall be a minimum of 5 feet wide. Trails shall be a minimum of 8 feet wide, unless located directly behind a curb, in which case they shall be a minimum of 10 feet wide. The Park Dedication ordinance says “Schools, religious institutions and other non-profit organizations: Dedication requirement shall be determined by the City Council based on discussion with the School District or non-profit agency. Recommendations will be based on anticipated use of City park facilities by the school or organization, and shall consider agreements for cooperative use of school recreational facilities.” Staff does have concerns about the location of the future ballfields in the wetlands and notes that wetland mitigation plans must be approved by ECWMC. • The Council should provide direction to staff about how they would like to address this issue as the project progresses. The City has a high level of discretion regarding park dedication on this site. Next Steps If the City Council is supportive of the request, the applicant would proceed with the following next steps: Step 1: Preliminary Plat, Site Plan and Conditional Use Permit Step 2: Final Plat and Development Contract Summary The sketch plan is generally consistent with the City’s adopted Comprehensive Plan and City Code (including the Southeast District Design Guidelines). As the project moves forward, the City Engineer will begin work with the applicant to start to define the process and fees for the needed infrastructure improvements. Staff has identified issues that need more consideration by the development team, but we have not identified any significant issues that would stop the project. The applicant has indicated that they have a fairly aggressive schedule. Staff has scheduled a Development Review Committee (DRC) meeting with City staff and the development team in early January to discuss any Council direction and refine the plans. Beacon Academy Sketch Plan (15-025) 7 December 21, 2015 4. Action The applicant is requesting comments on this sketch plan. Any comments given by the City are advisory in nature and non-binding. The applicant will consider the comments from the City when they prepare their formal submittal. Attachments a. City Engineer’s Memo dated December 14, 2015 b. Aerial Location Map c. 2030 Southeast District Map with sketch plan d. 2030 Site Constraints map with sketch plan e. Applicant’s narrative dated December 3, 2015 f. Sketch Plan graphics dated December 3, 2015 Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kendra Lindahl, City Planner From: Kent Torve, P.E. Date: December 14, 2015 Subject: Beacon Academy Infrastructure Review 0.0 Infrastructure Setting Beacon Academy is proposing to construct a new school building on the north side of CSAH 10 east of the Larkin Road “Y” intersection. The development is consistent with trunk infrastructure plans and can be serviced by existing sewer and water. The street and access location analysis is presented in the attached memorandum from Ed Terhaar, Wenck Transportation Engineer. This analysis provides the first overview of the infrastructure setting and potential needs. 1.0 Sewer The parcel can be serviced by the trunk system installed in 2012, which will have an MCES lift station located on the Schommer parcel to the northeast (see Figure). MCES is moving forward with a 2017 operational timeline; however the initial agreement with the City requires the MCES to currently provide service through temporary pumping facility. The 2016 Downtown Project will be serviced through this temporary pumping. Finding The site will be serviced by the 2012 trunk sewer to the northeast and MCES is interested in partnering for a gravel access road to the lift station parcel. 2.0 Water The parcel can be serviced by extending the water main installed in 2012 along the same corridor as sewer. The large 24-inch water main was installed to a location north of the MCES parcel; therefore the main city supply is near the northeast corner of the site. Finding The City master plan shows a water booster station in the vicinity (on the Schommer parcel). This development provides similar advantages as the Schommer parcel and the main trunk line (24-inch) exists near the developments NE corner. More detailed analysis will be performed in the development’s Feasibility Study, however the initial finding is that the site looks promising for the City’s booster station and land could be dedicated to the City with the development. 2 3.0 Stormwater The area drains north to northeast and the development’s impervious surface will increase the amount of runoff. The development will be required to meet certain State and watershed rules, and stormsewer can be constructed along the corridor as sewer and water. Finding Stormwater is manageable for the site. 4.0 Utility Corridors and ROW The previous discussion on site utilities will require dedication of ROW and/or easements during the platting process. Since the school will be constructed on a limited portion of the site, an outline of the requirements are as follows: Parcel A · Dedicate full street ROW for Street A to the north lot line of the school parcel (Parcel A) Parcel B · Dedicate 50 foot drainage, utility and access easement from north lot line of Parcel A to north lot line of parcel B, then easterly to lot line with Schommer’s parcel Outlot · Potentially provide a buildable lot for the City booster station Offsite · City will obtain easement and construct utilities on adjacent Schommer parcel. Developer will be responsible for costs via escrow. · MCES has provided input to be a willing financial partner in obtaining the access (gravel road) easement to the MCES lift station parcel. This could be used long term for both construction in 2017 and site access until the Schommer parcel develops. 3 Utility Schematic PL A Y E Q U I P M E N T AR E A GY M N A S I U M CA F E T E R I A KI T C H E N AD M I N I S T R A T I O N CO M M O N S E N T R A N C E PL A Y A R E A TW O S T O R Y ED U C A T I O N W I N G LI N E O F T W O S T O R Y BU I L D I N G PR O P O S E D S C H O O L BU I L D I N G (± 4 7 , 0 0 0 S F FO O T P R I N T ) (± 7 8 , 0 0 0 S F T O T A L ) 3890 Pheasant Ridge Dr NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING 1 of 2 SKETCH PLAN FRIENDS OF BEACON 9060 Zanzibar Lane North Maple Grove, MN 55311 RE V I S I O N S 1.2.3.4. 5.6.DR A W N B Y : PR O J E C T N O : JT R / D R 45 3 9 - 0 0 BEACON ACADEMY Corcoran, Minnesota f:\jobs\4521 - 4540\4539 - beacon academy charter school\cad\2015\4539-base_151201.dwgSave Date:12/03/15 IS S U E D A T E : 12 / 0 3 / 1 5 OWNER SHEET PROJECT 4 Attachment A Transportation Analysis Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kent Torve, P.E. From: Ed Terhaar. P.E. Date: December 14, 2015 Subject: Transportation Review for Beacon Academy Development 0.0 Purpose and Background Beacon Academy is proposing to construct a new 78,000 square foot school building on the north side of CSAH 10 east of the Larkin Road intersection. The current sketch plan includes the construction of a new north/south street located approximately 770 feet east of Larkin Road. This street will provide access for the proposed school as well as future residential development in this area. Our review of access provisions and traffic operations is presented next. 1.0 External Street Access Locations The sketch plan shows access for the school provided on Street A, which intersects CSAH 10 approximately 770 feet east of Larkin Road. The intersection sight distance was reviewed at the CSAH 10/Street A intersection location to determine if distance requirements are met. Information published by the American Association of State Highway and Transportation Officials (AASHTO) was used to determine the sight distance requirement. For vehicles entering CSAH 10 from the north, the sight distance requirement is 660 feet to the east and 530 feet to the west. At the CSAH 10/Street A intersection, the sight distance to the east is 1,320 feet and the sight distance to the west is 810 feet. Finding Therefore, the sight distance in both directions meets the sight line requirements at the proposed intersection location. The City performed transportation planning in 2010 and the alignment for moving County Road 10 to Larkin Road is included as Attachment A. Finding The sketch plan network is consistent with th 2010 plan, showing a future signalized intersection at the extension of Maple Hill Road. 2 2.0 Internal Street Network The sketch plan also shows streets that serve future residential development in the area, with Streets B and C and a private drive shown for residential access. Street B intersects with Street A in the northern portion of the site and continues north to the adjacent property. Street C is a cul-de-sac on the west side of the property that intersects with Maple Hill Road. The private drive is a cul-de-sac extending north from CSAH 10 at Larkin Road. Finding In order to effectively accommodate residential traffic at future acceptable access locations, the internal streets should route traffic to either Street A, Maple Hill Road, or a future east/west road located at the northern edge of the property. Streets B and C accomplish this requirement, the private drive does not. The proposed access on CSAH 10 for the private drive should not be allowed for safety and operational reasons. 3.0 School Circulation and Entrances The school southerly entrance is near CSAH 10. Typically the major items with school circulation include: · circulation pattern for “passenger side” drop off at the curb, · peak traffic occurring in morning, afternoon, and during events · queuing on adjacent streets due to peak traffic Finding It is recommended that the southerly entrance be “right in / right out” with a median separating the lanes of Street A. This will change the current flow of passenger side drop off from the south, but the advantage to allow traffic to leave CSAH 10 and be managed within the local street network and school campus is significant. 4.0 County Review The County will review the plans for necessity of turn lanes and sight lines also. 3 Attachment A Larkin Road Alignment 12/14/2015 Hennepin County GIS - Printable Map https://gis.hennepin.us/Property/print/default.aspx?C=458400.01465000026,4993009.4103000015&L=6&T=hybrid&D=true&LID=0&FID=2511923130003&VIS=0,…1/2 Parcel ID:25-119-23-13-0003 A-T-B:Torrens Owner Name:Rich's Acres Market Total:$740,000 Parcel Address: 52 Address Unassigned Corcoran, MN 00000 Tax Total: $10,932.24 (Payable: 2015) Property Type:Farm Sale Price: Home- stead:Non-Homestead Sale Date: Parcel Area: 43.55 acres 1,897,130 sq ft Sale Code: Map Scale: 1'' ≈ 400 ft. Print Date: 12/14/2015 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2015 PL A Y E Q U I P M E N T AR E A GY M N A S I U M CA F E T E R I A KI T C H E N AD M I N I S T R A T I O N CO M M O N S E N T R A N C E PL A Y A R E A TW O S T O R Y ED U C A T I O N W I N G LI N E O F T W O S T O R Y BU I L D I N G PR O P O S E D S C H O O L BU I L D I N G (± 4 7 , 0 0 0 S F FO O T P R I N T ) (± 7 8 , 0 0 0 S F T O T A L ) 3890 Pheasant Ridge Dr NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING 1 of 2 SKETCH PLAN FRIENDS OF BEACON 9060 Zanzibar Lane North Maple Grove, MN 55311 RE V I S I O N S 1.2.3.4. 5.6.DR A W N B Y : PR O J E C T N O : JT R / D R 45 3 9 - 0 0 BEACON ACADEMY Corcoran, Minnesota f:\jobs\4521 - 4540\4539 - beacon academy charter school\cad\2015\4539-base_151201.dwgSave Date:12/03/15 IS S U E D A T E : 12 / 0 3 / 1 5 OWNER SHEET PROJECT PL A Y E Q U I P M E N T AR E A GY M N A S I U M CA F E T E R I A KI T C H E N AD M I N I S T R A T I O N CO M M O N S E N T R A N C E PL A Y A R E A TW O S T O R Y ED U C A T I O N W I N G LI N E O F T W O S T O R Y BU I L D I N G PR O P O S E D S C H O O L BU I L D I N G (± 4 7 , 0 0 0 S F FO O T P R I N T ) (± 7 8 , 0 0 0 S F T O T A L ) 3890 Pheasant Ridge Dr NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING 2 of 2 SKETCH PLAN W/AERIAL OVERLAYFRIENDS OF BEACON 9060 Zanzibar Lane North Maple Grove, MN 55311 RE V I S I O N S 1.2.3.4. 5.6.DR A W N B Y : PR O J E C T N O : JT R / D R 45 3 9 - 0 0 BEACON ACADEMY Corcoran, Minnesota f:\jobs\4521 - 4540\4539 - beacon academy charter school\cad\2015\4539-base_151201.dwgSave Date:12/03/15 IS S U E D A T E : 12 / 0 3 / 1 5 OWNER SHEET PROJECT STAFF REPORT Agenda Item. 10a. Council Meeting: December 21, 2015 Prepared By: Lieutenant Ryan Burns Topic: Radar Speed Display Sign Purchase Action Required: Approval Summary: During the Trail Haven Road paving discussions, Council directed staff to explore and bring back information on radar speed signs. In addition to notifying drivers of their speed, signs can produce traffic data reports to analyze traffic counts, time of day, as well as high and low speeds. At the November 23rd, 2015 council meeting, Council directed staff to obtain quotes for two radar speed signs with data capture ability. Staff contacted different vendors and has explored various options. Three quotes were received for driver feedback radar display speed signs with data capabilities which are attached to this report. Financial/Budget: RadarSign $6,280 Traffic Logix $9,092 All Traffic Solutions $9,380 Staff recommends proceeding with the quote from Traffic Logix. Signs are portable; digit display is largest at 15 inches vs 11 or 12 inches. Most common signed used in the area. Traffic Logix has both portable and permanent mount signs. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Authorize staff to purchase with remaining 2015 funds 2. Authorize staff to add to 2016-2017 CIP. 3. Incorporate costs into future street improvement projects. 4. Take no action at this time. Recommendation: Authorize staff to purchase two Traffic Logix Radar Speed signs based on the quote with remaining 2015 funds Council Action: Consider a motion to authorize staff to purchase two Traffic Logix Radar Speed signs based on the quote with remaining 2015 funds Attachments: 1. Radar sign quotes, spec sheets and data capture samples Corcoran Police Dept 12-08-15 CONFIDENTIAL Quotation Date: 1095 Windward Ridge Pkwy PROPOSED BY:12/8/2015 Suite 150 Name Lee Robeson Alpharetta, GA 30005 Phone 678-522-5558 Fax 678-278-1256 SOLD/PROPOSED TO:SHIP TO: Corcoran Police Dept.Corcoran Police Dept.Account 8200 County Rd. 116 8200 County Rd. 116 Address Corcoran, MN. 55340 Corcoran, MN. 55340 City, ST, Zip 763-420-8966 763-420-8966 Phone rburns@corcoran.mn.us rburns@corcoran.mn.us Email Ryan Burns Ryan Burns Attention TERMS DESCRIPTION VIA F.O.B. Alpharetta LINE #QTY PART #DESCRIPTION PRICE EACH TOTALS 1 2 TC-400 Modular Battery Power Radar Sign - 11" Display $2,895.00 $5,790.00 11" LED display area - superbright amber with est. 100,000 hour life Included Two 12V 18 amp hour Ni-MH battery packs, provides up to 14 days operation Included AC battery charger (24 hours for full charge)Included 24" w x 21" h YOUR SPEED faceplate Included Battery Housing (field accessible to swap batteries), holds 2 battery packs, lock included Included Universal GoBracket mounting - accepts bolting, banding or strapping to pole Included Bashplate™ (provides the ultimate in vandal protection of sign)Included Bluetooth™ wireless transmitter Included 2 2 RW002 Two year warranty (includes parts & labor) Turnaround time to repair after receipt, 10 business days Included 3 2 SS002 StreetSmart™ Data Collection software license (per sign) Provides weekly, daily, hourly, and 1/2 hour data on # of vehicles, # of speeders, average speeds, peak speeds, 50th & 85th percentile $275.00 $550.00 4 2 AA044 Additional Universal Mount 'Go' Bracket $50.00 $100.00 5 2 SH400 Ground Shipping for TC-400 $95.00 $190.00 6 1 -Customer Discount ($350.00)($350.00) * Quote valid for 45 days. Pricing does not include applicable sales tax.TOTAL $6,280.00 ACCEPTANCE Authorized Signature Print Name/Title Date P. O. NUMBER www.radarsign.com 1095 Windward Ridge Parkway, Suite 150 Alpharetta, GA 30005 Telephone: 678-965-4814 or 678-520-5152 E-Mail: info@radarsign.com The Titan TC-400 is a battery powered radar speed sign offering the ultimate in portable traffic calming. Using a new modular design, and built with the legendary quality standards that Radarsign is known for, the Titan TC -400 is light- weight, easy to install, extremely durable and affordably priced. Lightweight - Radar speed sign weighs only 20 lbs. Modular Design - The new modular design of the radar speed sign along with the mounting technology of Radarsign’s GoBracket make mounting and un-mounting the sign a quick, easy process. One person can easily install or relocate the Titan TC-400 in about a minute. Field exchangeable battery packs - Runs for +/- 2 weeks on fully charged battery pack. Modular design allows the battery packs to be easily swapped in the field for the extended use of the sign in a location. Affordable - The TC-400 is a portable system that allows a single radar speed sign to be used in multiple locations making it a valuable investment for any community, police depart- ment, or business. Target problem speeding areas in neighborhoods, private communities, school zones and corporate campuses, work and construction zones A great alternative to speed trailers at less than half the cost; can be used in many locations where a speed trailer will not fit or would be unsafe Seasonal applications such as back to school, summer tourist, holiday shopping Anywhere a short term use is desired Durable - Internal .25" Bashplate to protect components from abuse or vandalism Exceptional visibility - 11" super bright amber LEDs with directional beam technology focus light toward the road; automatically adjusts to ambient light conditions, providing the highest quality viewable display with minimum energy usage. Easily readable up to 500 feet. Faceplate - 24"W x 21"H YOUR SPEED faceplate with 3" lettering; Available in white, fluorescent yellow, or safety orange Design Standards - Meets MUTCD design guidelines Radar - Detects vehicles up to 1200 feet away Bluetooth® Communication - Allows secure wireless operation of radar speed sign and data collection directly to laptop from the comfort of a nearby vehicle Warranty - Two year warranty on parts and labor; One year on battery packs. Does not cover malicious abuse, theft, or damage due to unauthorized modification . Traffic Data Option - Radar speed sign records traffic data that can be used to confirm date, time, and severity of speeding problem. Requires optional Streetsmart software license to generate charts and graphs. Titan TCTitan TC --400 Radar Speed Sign400 Radar Speed Sign Lightweight...Portable...Affordable 13v10 Portable Effective Affordable Exceptional visibility Modular design TCTC--400 Radar Speed Sign Specifications400 Radar Speed Sign Specifications Dimensions:16.25"H x 22.75"W x 2.375"D .1875" thick aluminum with silver powder coat finish NEMA 3R level compliant Humidity Maximum: 100% Provides maximum protection from the elements & vandalism Radar Speed Sign Housing Radar speed sign: 20 lbs. Weight 12.5"H x 17"W x 2.75"D .1875" thick powder-coated aluminum Holds up to two 12 volt, Ni-MH battery packs (field exchangeable) Battery Housing Internal .25" aluminum shield to protect components from abuse or vandalism Conical holes for each LED focus and re- flect light toward the road, providing the highest quality viewable display with mini- mum energy usage. BASHPLATE™ with LED cones 1/4" thick .25" thick protective cover Abrasion, graffiti and shatter resistant UV protection GE Lexan™ Display Cover 2 digits, 11" high super bright amber LEDs (life up to 100,000 hours) with directional beam technology Automatic intensity adjustment to ambient light conditions for maximum visibility LEDs Stainless Steel Mounting GoBracket 12.75"H x 4.5"W x 2.9” Universal design allows strapping, banding, pipe clamps, or bolting to almost any size/style of pole GoBracket allows for easy mounting of battery housing and radar speed sign in about a minute Radar Type: K Band, single direction Doppler radar, FCC part 15 compliant Sensor Range: Detects vehicles up to 1200 feet Beam Width: 12 degrees, +/- 2 degrees Operating Frequency: 24.125 GHz, +/- 50 MHz Accuracy: +/- 1 mph Speed Detection Range: 5 - 127 mph TC-400 (Battery Powered): Dual 12-volt, 18 A/H Ni-MH battery packs; includes AC adapter/charger Power Consumption: < 2.5 amps (24w) at maximum intensity; Idle mode < 1 watt; Circuit Breaker: Multi-circuit, 5 amp fuses Power Options 24"W x 21"H YOUR SPEED faceplate with 3" lettering Manufactured with highest grade reflectivity backing Available in white, fluorescent yellow or safety orange YOUR SPEED Faceplate On/Off Timer Options: 4 timers per day, also by day of week. Settings allow lower speed limits for school zone times and for late night display shutoff. Display On/Off: Allows traffic data collection to continue even when display is off Display Brightness Control: Auto adjusts to light conditions, up to 100 levels Setup Functions: Easy to follow menu - software managed, no mechanical switches to operate Maximum Speed Cutoff: Prevents unwanted high speed displays; up to 99 mph; discourages "racing" of sign. Choice of flashing matrix, or LED display cutoff. Date/Time Control: Battery backed real-time clock auto-adjusts for daylight savings time Standard Programming 2 speeds of flashing LEDS to notify drivers that are exceeding the speed limit Delay option to alert speeders above posted speed limit Speed Alert -40⁰ F to +138⁰ F Operating Temperatures Allows secure wireless operation of radar speed sign and data collection directly to your laptop from the comfort of a nearby vehicle Bluetooth® Communication StreetSmart Traffic statistics software to report, organize and analyze speed and traffic data Traffic Data Option Mini-SD Memory Card System Storage Capacity: stores data on up to 5 million vehicles 2 year warranty on parts and labor; 1 year on battery packs Exceptions: Does not cover malicious abuse, theft, or damage due to unauthorized modification Warranty Basics Data Collection: Tallies data on vehicles as they pass by the driver feedback sign Information Recorded: Time of day and Date Average Vehicle Speed Peak Vehicle Speed Number of Vehicles per half hour segment, with daily totals Number of Speed Limit violators per 1/2 hour segment, with daily totals Analysis Breakouts: Daily Reports available in half hour and one hour segments Standard Reports 1-4: Vehicle Counts - Weekly, Daily, Hourly, & 1/2 hour reports Reports Reports 5-8: Speed Limit Violations - Weekly, Daily, Hourly, & 1/2 hour reports Reports 9-10: Vehicle Average Speeds - Daily & 1/2 hour reports Reports 11-12: Vehicle Peak Speed - Daily & 1/2 hour reports Reports 13-14: % of Vehicles Violating Speed Limit - Daily and hourly reports Daily Report 15: Vehicle average speeds, by MPH segments (7 MPH to 127 MPH, with vehicle count in 12 speed segments: 21-25 mph, 26-30 mph, 31-35 mph, etc.) Daily Report 16: Vehicle peak speeds, by MPH segments (7 MPH to 127 MPH, with vehicle count in 12 speed segments: 21-25 mph, 26-30 mph, 31-35 mph, etc.) Daily Report 17: 50th and 85th percentile speeds Raw Data PDB file format: STREETSMART converts files to .csv format for use with spreadsheet STREETSMART Manager: Populates master data fields in spreadsheet template, and auto-generates the graphs for easy viewing of data. Report & Graph # OF # OVER SPEED SPEED Examples TIME VEHICLES LIMIT AVG PEAK 10:30 52 37 25.6 40 11:00 36 25 24.7 43 11:30 35 23 26.7 39 12:00 32 20 25.6 35 12:30 31 18 24.7 38 13:00 34 24 25.9 37 13:30 41 27 22.2 41 14:00 40 30 25.9 40 14:30 38 28 23.9 36 15:00 39 33 21.3 37 15:30 44 36 23.7 44 16:00 51 31 26.2 41 16:30 46 30 25.8 46 17:00 48 28 24.4 38 17:30 54 36 23.3 37 18:00 42 33 24.9 39 STREETSMART ™ Traffic Statistics Software DAILY SPEEDS & VEHICLE COUNTS Specifications subject to change without notice. 47.7% 64.3% 62.1% 63.1% 68.5% 65.7% 59.5% 33.8% 39.3% 38.8% 41.0% 43.8% 39.2% 43.0% 20% 30% 40% 50% 60% 70% SUNDAY TUESDAY THURSDAY SATURDAY Week of April 10 vs. April 17 % of Speeders - Daily Sign LED Off Radarsign ON www.radarsign.com 6845 Shiloh Road East, Suite D11 Alpharetta, GA 30005 Telephone: 678-520-5152 or 678-965-4814 E-Mail: info@radarsign.com S O L D T O FOB Ordered Shipped BO 01 1 $3,399.00 $3,399.00 Includes: SafePace™ Pro Managment software 24/7 day scheduling Bluetooth 4 cell lithium ion battery 1 Data Collections $400.00 $400.00 Reports: Vehicle speeds, counts, 85th percentile of speed Number of Speed Violators 1 $125.00 $125.00 3 Additional Pole Plate $49.00 $147.00 1 Additional 4 Cell Battery $325.00 $325.00 $150.00 $4,546.00 Please provide Tax Exempt certificate with order All quotes assume customers have a forklift and a loading dock TAX EXEMPT Freight to: Total in USD We also accept VISA - MC - AMEX EXTENSION Full-size (40"x30")"YOUR SPEED" face plate in YELLOW O I P T UNIT PRICE 1% 10 days - Net 30 December 01,2015 SHIP VIA Ryan Burns rbuns@ci.corcoran.mn.us 763-420-8966 CUSTOMER ACCOUNT To place order, please send a signed copy to: DATE: Email: jallen@trafficlogix.com or Fax: 866 915 6449 SELF ASSESSED SIGNATURE: Please provide Self Assessment Cert. & Rate Two year limited warrranty on sign, one year in batteries. CUSTOMER ORDER NUMBER www.trafficlogix.com 20150112 December 01,2015 Tel: 1-866-915-6449, Fax: 1-866-995-6449 DATE is 350.00 each year Includes all installation materials, booking fee and Universal Mounting Bracket Extra Warranty: There is an extended warranty for 2 years, cost Price Quote 3 Harriet Lane, Spring Valley, NY 10977 SALES REP TERMS S H QUOTE VALID FOR 30 DAYS PART NUMBER Sofware to optimize brightness / power DATE ORDERED WHS Jason Allen SafePace™450 4 Cell Lithitum Battery LINE QUANTITY DESCRIPTION GRND Individual optical lenses shielding each LED Compact-size(28"x26")"YOUR SPEED"faceplate in YELLOW 15.0”(h) x 8.0”(w), 112 LEDs per digit Programmable Speed Violator Strobe Light 1/4” durable aluminum protective cover Traffic Logix Inc. Range of detection of over 1, 200 feet Features450 Specifications SafePace® 450 Driver Feedback Sign MUTCD compliant with static “YOUR SPEED” message and highly visible 15” LED digits that are visible from up to 1000 feet away. Available in compact design with 4” text as shown or with full size 6” text. User friendly software interface allows you to manage sign parameters such as threshold speeds and violator strobe remotely Ultra low power consumption including the most power‐ efficient radar technology available, optional solar power, and optional battery power that allows the sign to function autonomously for up to five weeks Superior construction and durability for long‐lasting performance High strength aluminum sign face and individual optical lenses to protect against vandalism and theft Stealth Mode allows the sign to collect baseline traffic data while speed display appears blank to motorists 3 Harriet Lane | Spring Valley, New York 10977 | T (866) 915-6449 | F (866) 995-6449 | www.trafficlogix.com | info@trafficlogix.com TL_450_PS_0815 Digit Size 15” Height 21.5” Weight 25 lbs 24/7, 365 Scheduling P Data Collection P Solar Compatibility P Battery Operated P Universal Mounting P Cloud Compatibility P Trailer Compatibility P Dolly Compatibility P Hitch Compatibility P Warranty 2 Years The new Traffic Logix® SafePace® 450 driver feedback sign is a portable, lightweight radar sign with full size 15” digits. It can be mounted at multiple locations with a universal mounting bracket and can function autonomously for weeks at a time with optional battery power. With advanced technology and a full range of features and options, the SafePace 450 is the light‐weight sign with full size impact. Choice of faceplate colors available Compact and Standard Faceplate Sizes Available Statistics Summary Report Traffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: Data Session: Total Vehicle Count: Demo Statistics Speed Limit:26,370 Report Period:4/11/2011 to 4/17/2011 Technician Name: John Smith 30 Total Vehicles Average Vehicles Total Violations % Violations Min. Speed Max. Speed Avg. Speed 85% Speed 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 Hour 176 25 56 44 % 8 43 27 32 156 22 27 32 % 8 38 24 32 39 6 13 23 % 8 38 27 32 107 15 21 58 % 8 38 28 37 79 11 11 43 % 8 38 25 32 165 24 31 29 % 8 38 25 27 394 56 143 41 %13 43 28 32 1,034 148 467 49 % 8 48 30 32 1,628 233 756 49 % 8 43 30 32 1,563 223 628 42 % 8 48 29 32 1,494 213 569 40 % 8 43 29 32 1,609 230 670 41 % 8 48 28 32 1,678 240 710 43 % 8 43 29 32 1,775 254 767 44 % 8 48 29 32 1,963 280 832 44 % 8 43 29 32 2,033 290 907 46 % 8 43 29 32 2,280 326 955 42 % 8 48 27 32 2,239 320 979 43 % 8 48 27 32 1,837 262 778 46 % 8 43 27 32 1,533 219 607 43 % 8 43 27 32 1,027 147 362 40 % 8 43 27 32 679 97 273 46 % 8 48 28 32 495 71 182 45 % 8 43 28 32 387 55 118 53 % 8 43 27 32 26,370 3,767 10,862 43 % 8 43 28 32 by Speed Bins Count 0...5 5...10 10...15 15...20 20...25 25...30 30...35 35...40 40...45 Total: Count Speed 1,734 873 916 2,965 9,020 8,991 1,720 143 8 26,370 Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:06 AM Data Session: Report Period: Average Vehicle Count Total Vehicle Count: Demo StatisticsTraffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: 26,370 4/11/2011 to 4/17/2011 Technician Name: John Smith Speed Limit:30 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Average Weekday Average Weekend Average Week Average Speed 85% Speed 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 TOTAL: Hour 16 10 52 14 12 29 43 21 36 25 27 32 3 8 60 3 10 17 55 17 36 22 24 32 4 2 6 5 1 16 5 4 10 6 27 32 5 3 76 3 6 7 7 19 7 15 28 37 3 5 57 7 3 1 3 15 2 11 25 32 31 27 53 26 13 10 5 30 8 24 25 27 98 68 62 62 66 25 13 71 19 56 28 32 207 205 171 230 142 58 21 191 40 148 30 32 283 305 254 316 295 113 62 291 88 233 30 32 290 259 191 253 285 195 90 256 142 223 29 32 268 229 168 233 293 203 100 238 152 213 29 32 258 200 178 233 330 251 159 240 205 230 28 32 265 219 200 284 328 204 178 259 191 240 29 32 323 228 245 287 302 199 277 195 254 29 32 356 298 288 353 328 180 160 325 170 280 29 32 364 328 302 353 358 147 181 341 164 290 29 32 369 383 376 237 176 373 206 326 27 32 317 354 193 152 379 172 320 27 32 304 203 262 344 256 115 274 234 262 27 32 232 185 218 264 218 320 96 223 208 219 27 32 152 108 146 141 130 275 75 135 175 147 27 32 80 80 76 103 99 178 63 88 120 97 28 32 45 40 57 73 88 150 42 61 96 71 28 32 22 33 13 33 62 186 38 33 112 55 27 32 4,404 3,717 3,871 4,405 4,396 3,547 2,030 4,161 2,788 3,767 28 32 Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:05 AM Data Session: Report Period: Average Speed Total Vehicle Count: Demo StatisticsTraffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: 26,370 4/11/2011 to 4/17/2011 Technician Name: John Smith Speed Limit:30 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Average Weekday Average Weekend Average Week Average Speed 85% Speed 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 AVG: Hour 30 13 31 31 20 28 26 27 27 32 30 10 26 29 12 26 20 24 24 32 30 23 17 29 28 32 27 25 30 27 27 32 30 9 32 32 28 27 30 28 28 37 16 22 11 28 28 21 36 25 25 32 23 24 13 26 26 33 31 22 32 25 25 27 26 28 28 28 29 32 28 28 30 28 28 32 29 29 29 29 29 31 32 29 32 30 30 32 30 29 30 28 29 30 32 29 31 30 30 32 28 27 29 28 29 30 31 28 30 29 29 32 28 26 29 29 29 30 31 28 30 29 29 32 29 23 28 29 29 30 30 28 30 28 28 32 28 29 28 29 29 31 32 29 32 29 29 32 29 29 28 29 29 31 30 29 30 29 29 32 29 29 29 29 29 25 32 29 28 29 29 32 29 29 30 30 30 27 31 30 29 29 29 32 29 29 30 29 30 13 32 29 22 27 27 32 29 28 30 30 30 13 32 29 22 27 27 32 30 26 31 30 30 12 32 29 22 27 27 32 31 21 30 31 31 10 32 29 21 27 27 32 31 26 30 30 30 11 30 29 20 27 27 32 30 30 30 31 30 12 31 30 22 28 28 32 31 29 31 31 31 12 30 31 21 28 28 32 22 32 31 10 30 30 20 27 27 32 29 27 25 29 30 24 30 28 27 28 28 32 Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:09 AM Data Session: Report Period: Average Number of Speed Violations Total Vehicle Count: Demo StatisticsTraffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: 26,370 4/11/2011 to 4/17/2011 Technician Name: John Smith Speed Limit:30 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Average Weekday Average Weekend Average Week Average Speed 85% Speed 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 TOTAL: Hour 10 5 4 7 8 16 6 7 11 8 27 32 1 5 1 0 9 5 6 3 6 4 24 32 3 0 1 1 0 8 0 1 4 2 27 32 2 2 1 3 4 5 4 2 4 3 28 37 0 1 2 3 2 1 2 2 2 2 25 32 8 3 3 6 1 7 3 4 5 4 25 27 24 22 27 21 27 16 6 24 11 20 28 32 83 90 80 102 66 33 13 84 23 67 30 32 126 128 129 128 59 42 131 50 108 30 32 108 86 70 96 113 100 55 95 78 90 29 32 100 50 55 94 115 97 58 83 78 81 29 32 106 45 58 117 140 80 93 102 96 28 32 97 82 57 115 135 113 111 97 112 101 29 32 120 101 76 142 128 118 82 113 100 110 29 32 142 132 114 141 128 68 107 131 88 119 29 32 139 142 130 166 154 67 109 146 88 130 29 32 152 128 172 193 19 163 69 136 27 32 123 166 20 103 171 62 140 27 32 161 74 154 165 133 8 83 137 46 111 27 32 124 51 106 146 117 1 62 109 32 87 27 32 95 35 63 67 66 5 31 65 18 52 27 32 43 36 39 61 53 6 35 46 20 39 28 32 23 19 32 36 49 1 22 32 12 26 28 32 15 12 11 24 34 2 20 19 11 17 27 32 1,861 1,388 1,550 1,996 2,009 899 1,159 1,758 1,032 1,553 28 32 Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:10 AM Data Session: Report Period: Percentage of Speed Violations Total Vehicle Count: Demo StatisticsTraffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: 26,370 4/11/2011 to 4/17/2011 Technician Name: John Smith Speed Limit:30 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Average Weekday Average Weekend Average Week Average Speed 85% Speed 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 AVG: Hour 62%50%8%50%67%55%14%47%34%44%27 32 33%62%2%0%29%11%37%20%32%24 32 0%17%20%0%50%0%22%25%23%27 32 40%1%67%71%57%55%64%58%28 37 0%20%4%43%67%67%27%84%43%25 32 26%11%6%23%8%70%60%15%65%29%25 27 24%32%44%34%41%64%46%35%55%41%28 32 40%44%47%44%46%57%62%44%60%49%30 32 45%47%50%41%43%52%68%45%60%49%30 32 37%33%37%38%40%51%61%37%56%42%29 32 37%22%33%40%39%48%58%34%53%40%29 32 41%22%33%50%42%49%50%38%50%41%28 32 37%37%28%40%41%55%62%37%58%43%29 32 37%44%31%49%42%59%43%41%51%44%29 32 40%44%40%40%39%38%67%41%52%44%29 32 38%43%43%47%43%46%60%43%53%46%29 32 41%36%45%45%51%8%68%44%38%42%27 32 42%39%47%45%52%10%68%45%39%43%27 32 53%36%59%48%52%2%50%37%46%27 32 53%28%49%55%54%0%65%48%32%43%27 32 62%32%43%48%51%2%41%47%22%40%27 32 54%45%51%59%54%3%56%53%30%46%28 32 51%48%56%49%56%1%52%52%26%45%28 32 68%36%73%55%1%53%63%27%53%27 32 43%37%36%45%48%38%53%42%45%43%28 32 Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:10 AM Speed Limit: 30 Technician Name: John Smith Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:06 AM Speed Limit: 30 Technician Name: John Smith Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:07 AM Speed Limit: 30 Technician Name: John Smith Printed with SafePace 100 Management Software by Traffic Logix Corp.Generated on May 16, 2011 at 11:07 AM Count by Speed Bins Data Session: Total Vehicle Count: 26,370 Demo Statistics Traffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: Report Period:4/11/2011 to 4/17/2011 Technician Name: John Smith Speed Limit: 30 0...5 5...10 10...15 15...20 20...25 25...30 30...35 35...40 40...45 Total 4/11/2011 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/12/2011 12:00:00 AM 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 0 0 0 0 6 9 0 1 0 16 0 0 0 0 2 1 0 0 0 3 0 0 0 1 0 3 0 0 0 4 0 0 0 0 3 2 0 0 0 5 1 0 1 1 0 0 0 0 0 3 1 7 2 8 5 7 1 0 0 31 0 7 9 30 28 19 5 0 0 98 0 1 11 32 80 70 12 1 0 207 0 5 10 37 105 96 26 4 0 283 0 6 28 44 104 82 24 2 0 290 0 2 21 46 99 85 13 2 0 268 1 3 15 37 96 92 14 0 0 258 1 7 15 41 104 77 19 1 0 265 1 3 12 57 130 101 17 2 0 323 0 6 19 59 130 106 32 4 0 356 0 3 16 51 155 121 17 1 0 364 0 8 15 46 148 122 27 3 0 369 0 5 19 43 180 155 23 0 1 426 1 4 4 30 104 128 29 4 0 304 0 1 3 15 89 106 18 0 0 232 0 0 1 6 50 83 12 0 0 152 0 1 2 5 29 39 3 1 0 80 0 0 0 2 20 20 3 0 0 45 6 69 203 591 1,667 1,524 295 26 1 4,382 0 0 0 1 6 13 2 0 0 22 0 0 0 1 4 4 1 0 0 10 0 0 0 0 3 5 0 0 0 8 0 0 1 0 1 0 0 0 0 2 0 0 0 0 1 2 0 0 0 3 0 1 1 2 0 1 0 0 0 5 1 3 1 12 7 2 1 0 0 27 0 1 8 15 22 14 8 0 0 68 2 0 12 34 67 81 7 1 1 205 0 3 13 38 107 125 19 0 0 305 7 10 19 40 97 77 8 1 0 259 10 5 14 47 103 45 5 0 0 229 44 18 4 24 65 40 5 0 0 200 0 2 13 37 85 64 16 2 0 219 0 1 13 24 89 85 15 1 0 228 Printed with SafePace 100 Management Software by Traffic Logix Corp. Generated on May 16, 2011 at 11:06 AM 0...5 5...10 10...15 15...20 20...25 25...30 30...35 35...40 40...45 Total 4/12/2011 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/13/2011 12:00:00 AM 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/14/2011 12:00:00 AM 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 0 3 14 42 107 111 19 2 0 298 1 2 8 42 133 124 18 0 0 328 1 4 11 54 159 115 13 0 0 357 14 1 11 36 132 104 17 2 0 317 33 2 5 20 69 63 11 0 0 203 70 10 1 11 42 45 5 1 0 185 13 3 1 15 41 31 4 0 0 108 0 0 2 10 32 32 4 0 0 80 3 0 0 1 17 14 5 0 0 40 199 69 152 506 1,389 1,197 183 10 1 3,706 12 1 0 0 8 10 2 0 0 33 28 17 0 0 3 2 1 1 0 52 49 8 0 0 2 1 0 0 0 60 2 2 0 0 1 1 0 0 0 6 66 7 0 0 2 0 1 0 0 76 35 15 4 0 1 2 0 0 0 57 35 3 2 8 2 3 0 0 0 53 0 1 7 10 17 22 4 1 0 62 0 3 17 17 54 69 11 0 0 171 0 4 6 24 92 108 20 0 0 254 0 1 9 33 78 65 4 1 0 191 0 1 6 25 81 51 4 0 0 168 1 3 11 32 73 52 6 0 0 178 0 1 13 42 87 54 3 0 0 200 0 2 13 37 117 67 9 0 0 245 0 1 14 48 111 101 13 0 0 288 0 0 15 31 126 107 23 0 0 302 0 3 8 28 171 151 18 3 0 382 0 0 6 38 144 144 20 2 0 354 0 2 4 23 79 131 22 1 0 262 1 0 2 18 91 88 18 0 0 218 0 0 3 11 69 53 8 2 0 146 0 0 0 6 31 35 4 0 0 76 0 0 0 5 20 26 6 0 0 57 229 75 140 436 1,460 1,343 197 11 0 3,891 0 0 0 0 2 9 1 1 0 13 0 0 0 1 6 6 0 1 0 14 0 0 0 1 2 0 0 0 0 3 0 0 0 1 3 0 1 0 0 5 0 0 0 0 0 3 0 0 0 3 0 0 1 2 1 2 1 0 0 7 0 3 1 9 7 5 1 0 0 26 0 0 6 15 20 18 3 0 0 62 2 4 9 22 91 86 15 1 0 230 2 5 23 54 103 106 21 2 0 316 2 3 12 51 89 77 17 2 0 253 Printed with SafePace 100 Management Software by Traffic Logix Corp. Generated on May 16, 2011 at 11:06 AM 0...5 5...10 10...15 15...20 20...25 25...30 30...35 35...40 40...45 Total 4/14/2011 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/15/2011 12:00:00 AM 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/16/2011 12:00:00 AM 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 1 7 11 38 82 78 14 2 0 233 1 5 15 30 65 98 17 1 1 233 0 4 10 44 111 98 14 3 0 284 1 2 16 38 88 121 21 0 0 287 0 2 8 53 149 120 21 0 0 353 0 2 8 35 142 139 27 0 0 353 1 5 19 54 132 142 26 4 0 383 1 4 13 42 160 148 31 3 0 402 0 4 10 39 126 136 27 2 0 344 0 0 1 17 100 120 23 3 0 264 0 2 2 11 59 55 10 2 0 141 0 0 0 5 37 51 9 0 1 103 0 0 0 7 30 29 6 1 0 73 11 52 165 569 1,605 1,647 306 28 2 4,385 0 0 1 1 7 18 6 0 0 33 0 0 0 0 4 5 1 2 0 12 0 0 0 0 1 8 1 0 0 10 0 0 0 0 1 0 0 0 0 1 0 0 0 1 1 2 2 0 0 6 0 0 1 0 0 2 0 0 0 3 0 0 0 7 5 1 0 0 0 13 0 1 1 14 23 20 7 0 0 66 1 0 9 21 45 58 7 1 0 142 0 1 18 44 104 110 13 5 0 295 1 6 8 50 107 92 19 2 0 285 0 1 13 50 114 96 19 0 0 293 1 5 18 48 118 112 25 3 0 330 0 2 18 55 118 108 25 2 0 328 1 3 11 34 125 103 24 1 0 302 1 2 14 54 129 114 14 0 0 328 0 1 7 39 157 130 24 0 0 358 0 3 10 45 125 160 33 0 0 376 0 1 10 38 140 167 38 1 0 395 0 2 6 25 90 109 23 1 0 256 0 0 3 17 81 95 18 4 0 218 0 2 3 16 43 53 11 2 0 130 0 0 4 7 35 45 7 1 0 99 0 0 0 5 34 38 11 0 0 88 5 30 155 571 1,607 1,646 328 25 0 4,367 0 0 1 7 20 26 7 1 0 62 0 0 0 1 12 12 4 0 0 29 0 0 1 2 9 4 1 0 0 17 0 0 0 0 8 3 5 0 0 16 0 0 0 0 2 4 1 0 0 7 0 0 0 0 0 0 1 0 0 1 0 0 0 0 3 4 3 0 0 10 Printed with SafePace 100 Management Software by Traffic Logix Corp. Generated on May 16, 2011 at 11:06 AM 0...5 5...10 10...15 15...20 20...25 25...30 30...35 35...40 40...45 Total 4/16/2011 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/17/2011 12:00:00 AM 1:00:00 AM 2:00:00 AM 3:00:00 AM 4:00:00 AM 5:00:00 AM 6:00:00 AM 7:00:00 AM 8:00:00 AM 9:00:00 AM 10:00:00 AM 11:00:00 AM 12:00:00 PM 1:00:00 PM 2:00:00 PM 3:00:00 PM 4:00:00 PM 5:00:00 PM 6:00:00 PM 7:00:00 PM 8:00:00 PM 9:00:00 PM 10:00:00 PM 11:00:00 PM Total 4/18/2011 12:00:00 AM Total Grand Total 0 1 0 1 7 9 5 2 0 25 0 0 3 9 13 22 8 3 0 58 0 0 6 13 35 42 14 3 0 113 0 4 10 28 53 77 19 3 1 195 0 2 8 23 73 74 21 2 0 203 1 3 8 19 96 91 32 1 0 251 0 0 6 16 69 87 25 1 0 204 0 0 2 16 63 86 26 6 0 199 40 11 1 10 50 54 12 2 0 180 20 5 0 10 45 60 7 0 0 147 156 40 2 2 18 19 0 0 0 237 131 30 2 1 9 16 4 0 0 193 190 127 13 1 14 7 1 0 0 353 194 110 7 1 7 1 0 0 0 320 182 69 2 3 14 5 0 0 0 275 101 55 3 5 8 6 0 0 0 178 82 52 1 4 10 1 0 0 0 150 1,097 509 76 172 638 710 196 24 1 3,423 131 47 1 2 3 1 1 0 0 186 12 8 0 3 14 6 0 0 0 43 41 4 1 0 3 5 1 0 0 55 0 0 0 1 4 0 0 0 0 5 1 0 0 0 2 4 0 0 0 7 0 0 0 0 1 1 1 0 0 3 0 0 0 0 2 3 0 0 0 5 0 1 0 5 1 5 0 1 0 13 0 0 0 1 7 9 3 1 0 21 0 0 0 5 15 29 10 3 0 62 0 0 0 7 28 46 9 0 0 90 0 1 3 7 31 44 13 1 0 100 0 3 3 12 61 64 13 2 1 159 0 0 2 4 61 89 22 0 0 178 0 0 5 29 75 63 18 0 1 191 0 0 1 5 47 84 22 1 0 160 0 2 3 9 58 86 21 2 0 181 0 1 2 8 46 95 21 2 1 176 0 0 1 4 44 82 19 2 0 152 1 0 1 6 24 60 20 3 0 115 0 0 0 2 32 54 8 0 0 96 0 0 1 4 39 28 3 0 0 75 1 0 0 1 26 31 3 1 0 63 0 2 1 2 15 17 5 0 0 42 187 69 25 117 639 906 213 19 3 2,178 0 0 0 3 15 18 2 0 0 38 0 0 0 3 15 18 2 0 0 38 1,734 873 916 2,965 9,020 8,991 1,720 143 8 26,370 Printed with SafePace 100 Management Software by Traffic Logix Corp. Generated on May 16, 2011 at 11:06 AM Data Session 2: Data Session 1:[0044] Demo Statistics [0044] Demo Statistics Period 1:4/11/2011 to 4/17/2011 Period 2:4/18/2011 to 4/24/2011 Traffic Logix CorpLocation: 3 Harriett Lane, Spring Valley, NY, 10977Address: Speed Limit: 30 Comparison Report Technician Name: John Smith Summary Avg. Vehicle Count Period 1 Period 2 Difference Average Speed Period 1 Period 2 Difference Avg. Number of Speed Violations Period 1 Period 2 Difference % of Speed Violations Period 1 Period 2 Difference Monday Tuesday Wednesday Thursday Friday Saturday Sunday Average: Day 4,404 4,002 -402 29 29 0 1,861 1,511 -350 45 %40 %-5 % 3,717 3,349 -368 27 30 3 1,388 1,485 97 38 %48 %10 % 3,871 3,800 -71 25 30 5 1,550 1,715 165 36 %50 %14 % 4,405 3,957 -448 29 30 1 1,996 1,796 -200 47 %46 %-1 % 4,396 3,282 -1,114 30 30 0 2,009 1,537 -472 50 %50 %0 % 3,547 1,996 -1,551 24 29 5 899 978 79 40 %47 %7 % 2,030 1,536 -494 30 31 1 1,159 933 -226 55 %61 %6 % 3,767 3,132 -635 28 30 2 1,552 1,422 -130 44 %49 %5 % Speed Bins Statistics Total Vehicle Count Period 1 Period 2 Difference % of Vehicle Count Period 1 Period 2 Difference Total Speed Violations Period 1 Period 2 Difference % of Speed Violations Period 1 Period 2 Difference 0 - 5 5 - 10 10 - 15 15 - 20 20 - 25 25 - 30 30 - 35 35 - 40 40 - 45 45 - 50 Total: Speed 1,734 212 -1,522 7 % 1 %-6 % 0 0 0 0 % 0 % 0 % 873 255 -618 3 % 1 %-2 % 0 0 0 0 % 0 % 0 % 916 919 3 3 % 4 % 1 % 0 0 0 0 % 0 % 0 % 2,965 2,723 -242 11 %12 % 1 % 0 0 0 0 % 0 % 0 % 9,020 7,858 -1,162 34 %36 % 2 % 0 0 0 0 % 0 % 0 % 8,991 8,122 -869 34 %37 % 3 % 0 0 0 0 % 0 % 0 % 1,720 1,695 -25 7 % 8 % 1 %1,720 1,695 -25 92 %92 % 1 % 143 128 -15 1 % 1 % 0 %143 128 -15 8 % 7 %-1 % 8 8 0 0 % 0 % 0 % 8 8 0 0 % 0 % 0 % 0 2 2 0 % 0 % 0 % 0 2 2 0 % 0 % 0 % 26,370 21,922 -4,448 100 %100 % 0 %1,871 1,833 -38 100 %100 % 0 % Printed with SafePace 100 by Traffic Logix Corp.Generated on May 13, 2011 at 10:55 AM Speed Limit: 30 Technician Name: John Smith Printed with SafePace 100 by Traffic Logix Corp.Generated on May 13, 2011 at 10:55 AM Speed Limit: 30 Technician Name: John Smith Printed with SafePace 100 by Traffic Logix Corp.Generated on May 13, 2011 at 10:56 AM QUOTE Q-20506 Questions contact: DATE/TIME: 11/24/2015 11:43:16 AM PAGE NO: 1 All Traffic Solutions Div of Intuitive Control Systems, LLC 3100 Research Drive State College, PA 16801 Phone: 814-237-9005 Fax: 814-237-9006 Tax ID: 25-1887906 MANUFACTURER: All Traffic Solutions Julie Styskin 866-366-6602 x250 Independent Sales Rep: BILL TO: SHIP TO: Corcoran Police Department 8200 County Rd 116 Corcoran, MN 55340 Attn: Ryan Burns Corcoran Police Department , PAYMENT TERMS: Net 30 CUSTOMER: 212029 CONTACT: (763) 400-7003 ITEM NO:DESCRIPTION:QTY:EACH:EXT. PRICE: 4000561 Shield 12 Speed Display; base unit w/ mounting bracket 1.00 $2,995.00 $2,995.00 4000647 App, Traffic Suite (12mo); Equip Mgmt, Reporting, Image Mgmt, Alerts, Mapping and PremierCare 1.00 $1,500.00 $1,500.00 4000768 Base Model CREDIT, radar messaging; requires min 1 yr TraffiCloud Traffic Suite 1.00 ($600.00)($600.00) 4000874 All Options Activation: Bluetooth, Traffic Data, Violator Alert, Pictures, ($3000 Value, requires Traffic or Message Suite) 1.00 $0.00 $0.00 4000743 LFP Power kit, 10Ah battery (2), internal power controller, charger w/connector 1.00 $595.00 $595.00 4900055 Carrying Case; Sh12 softcase with storage pockets 1.00 $150.00 $150.00 4000641 Shipping 1.00 $50.00 $50.00 SALES AMOUNT: $4,690.00 SHIPPING: Special Notes: Sh12 – 2 LFP batteries with charger – mount plate – “YOUR SPEED” sign – All features activated perpetually (Bluetooth – Data – Strobe and Imaging) – 1 year of web services (SmartApps) to all 6 Apps (Remote Management – Imaging – Data – Alerts, Mapping and Premier Care warranty) – shipping and training. Carrying Case. TOTAL:$4,690.00 Duration: This quote is good for 60 days from date of issue. Shipping Notes: Unless shipping charges are specifically indicated, prices are FOB factory. Shipping charges may apply Taxes: Taxes are not included in quote. Please provide a tax exempt certificate or sales tax will be applied. Warranty: Unless otherwise indicated, all products have a one year warranty from date of sale. Warranty extensions are a component of some applications that are available at time of purchase. A Finance Charge of 1.5% per month will be applied to overdue balances. GSA GS-07F-6092R STAFF REPORT Agenda Item 10b. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: Downtown Utility and Street Improvement Project Action Required: Approval Summary: Attached to this report are the plans and specifications for the Downtown Utility and Street Improvement project. It is requested that the Council accept the plans and specification, and consider authorizing staff to obtain bids for the project. Financial/Budget: The project has an estimated cost of $3,871,622. It will be funded through the use of TIF funds, trunk fees, utility funds, and special assessments as outlined below: Source Amount Percentage of Project TIF Funds $1,593,122 41% Trunk Fees $392,160 10% Utility Funds $911,340 23% Special Assessments $975,000 26% Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Accept plans and specifications; authorize staff to obtain bids. 2. Send back to staff for further review. Recommendation: Accept plans and specifications; authorize staff to obtain bids. Council Action: Consider a motion to accept plans and specifications; authorize staff to obtain bids. Page 2 Attachments: 1. Engineer’s Memo – December 15, 2015 2. Plans and Specifications Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kevin Mattson, P.E., Kent Torve, P.E. Date: December 15, 2015 Subject: Request for Approval of Plans and Specifications – 2016 Downtown Corcoran Sewer & Water Improvements Council Action Requested Motion to approve soliciting bids on 2016 Downtown Corcoran Sewer & Water Improvements. Background The City Council previously authorized Wenck to prepare construction plans and specifications for the 2016 Downtown Corcoran Sewer & Water Improvements project. Enclosed are the current plans for your review. Specifications will be added to create a bid package for solicitation of bids. Easements The acquisition of easements will be required to complete the work. Design considerations were included to provide flexibility of the utility layouts since the negotiation of the easements is on-going. Consistent with past practice, city staff will continue to attempt to obtain “license agreements” with property owners which allows construction while easements are finalized. Bid Schedule The proposed schedule is as follows: • December 21st Council authorization to solicit bids • December 31st Advertisement for Bid in legal paper • January 22nd Bid Opening • January 28th Council Review Bids (ability to hold bid for 90 days) Funding The funding sources for the work includes TIF funding, City Utility Fund, and an assessment levy. SHEET INDEX SHEET TITLE G-101 TITLE AND INDEX SHEET G-102 LEGEND AND GENERAL NOTES G-103 STATEMENT OF ESTIMATED QUANTITIES G-104 TYPICAL SECTIONS G-105 COMPOSITE SITE PLAN SOUTH G-106 COMPOSITE SITE PLAN NORTH EC-101 SWPPP C-101 EXISTING CONDITIONS/REMOVAL PLAN C-102 EXISTING CONDITIONS/REMOVAL PLAN C-103 EXISTING CONDITIONS/REMOVAL PLAN C-104 EXISTING CONDITIONS/REMOVAL PLAN C-105 EXISTING CONDITIONS/REMOVAL PLAN LIFT STATION C-106 EXISTING CONDITIONS/REMOVAL PLAN FORCEMAIN C-107 EXISTING CONDITIONS/REMOVAL PLAN TRUNK WATERMAIN C-401 PLAN AND PROFILE SANITARY SEWER AND WATER STA. 0+00 TO 11+50 C-402 PLAN AND PROFILE SANITARY SEWER AND WATER STA. 11+50 TO 21+50 C-403 PLAN AND PROFILE SANITARY SEWER AND WATER STA. 21+50 TO 27+50 C-404 PLAN AND PROFILE SANITARY SEWER AND WATER STA. 27+50 TO 38+55 C-405 PLAN AND PROFILE SANITARY SEWER AND WATER REAR YARD STA. 0+00 TO 7+02 C-406 PLAN AND PROFILE SANITARY SEWER AND WATER AUGER AVE AND 75TH AVE C-407 PLAN AND PROFILE FORCEMAIN STA. 0+00 TO 12+00 C-408 PLAN AND PROFILE FORCEMAIN STA. 12+00 TO 21+00 C-409 PLAN AND PROFILE FORCEMAIN STA. 21+00 TO 28+74 C-410 PLAN AND PROFILE TRUNK WATERMAIN C-601 STREET PLAN AND PROFILE COMMERCE ST STA 0+00 TO 12+00 C-602 STREET PLAN AND PROFILECOMMERCE ST STA 12+00 TO 17+64 COMMERCE ST E STA 0+00 TO 2+47 C-603 STREET PLAN AND PROFILE AUGER AVE STA 0+00 TO 4+84, 75TH AVE N STA 0+00 TO 4+00 C-604 STREET PLAN AND PROFILE 75TH AVE N STA 4+00 TO 14+14 D-101 DETAILS D-102 DETAILS D-103 DETAILS D-104 DETAILS D-105 LIFT STATION DETAILS E-101 LIFT STATION PLAN E-102 ONE LINE DIAGRAM E-103 ELECTRICAL DETAILS CONTROL BUILDING AND GENERATOR PAD PLAN AND DETAILS THIS PLAN CONTAINS 37 SHEETS ¶ STAFF REPORT Agenda Item 10c. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: Willow Drive Pavement Improvement Project Action Required: Direction Summary: Attached to this report is a draft feasibility study for the Willow Drive pavement improvement project. Staff requests the City Council review the document and provide direction to staff specifically related to financing, including assessments. If the Council is comfortable with the direction the next step is to call for an improvement hearing. This could take place at the January 14, 2016 at which time the feasibility study would be formally approved. Financial/Budget: The proposed project is to be funded out of municipal state aid funds and assessments to property owners. The attached draft feasibility study outlines the finances in detail. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Review the draft feasibility study; call an improvement hearing for the project at the January 14, 2016 City Council meeting. 2. Review the draft feasibility study; send back to staff for further review. Recommendation: Review the draft feasibility study; call an improvement hearing for the project at the January 14, 2016 City Council meeting. Council Action: Review the draft feasibility study; consider a motion to call an improvement hearing for the project at the January 14, 2016 City Council meeting. Page 2 Attachments: 1. Draft Feasibility Study – Willow Drive Pavement Improvement Project WENCK File #2294-01 December 2015 Prepared for: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Prepared by: WENCK Associates, Inc. 1800 Pioneer Creek Center Maple Plain, MN 55359 Phone: 763-479-4200 Fax: 763-479-4242 Feasibility Study Willow Drive Pavement Improvement Project December 2015 i T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx FEASIBILITY STUDY for Willow Drive Pavement Improvement Project DECEMBER 2015 PREPARED FOR: City of Corcoran 8200 County Road 116, Corcoran, MN 55340 City Council Members: Ken Guenthner, Mayor Mike Keefe Tonya LaFave Ron Thomas Pat Hank PREPARED BY: WENCK ASSOCIATES, INC. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, Minnesota 55359-0249 Telephone: (763) 479-4200 Facsimile: (763) 479-4242 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. Date: ____________________________________________________ Kenton C. Torve, P.E. Registration No: 24807 December 2015 i T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx Table of Contents 1.0 EXECUTIVE SUMMARY ...................................................................... 1-1 2.0 PROPOSED IMPROVEMENTS ............................................................. 2-1 2.1 General .................................................................................... 2-1 3.0 FINANCING ....................................................................................... 3-1 3.1 General .................................................................................... 3-1 3.2 Assessment Method ................................................................... 3-1 3.3 Cost Apportionment ................................................................... 3-1 3.4 Easements ............................................................................... 3-1 3.5 Wetland ................................................................................... 3-1 3.6 Permits .................................................................................... 3-1 3.7 Financing ................................................................................. 3-2 4.0 RECOMMENDATIONS ........................................................................ 4-1 5.0 SCHEDULE ........................................................................................ 5-1 TABLES 1 Cost Table – Willow Drive 2 Preliminary Assessment Roll FIGURES 1 Willow/Larkin Pavement Improvements – Project Location 2 Willow Road – Parcel Information Section 1 – Direct Access 3 Willow Road – Parcel Information Section 1 – Indirect Access APPENDIX A Appraiser Opinion Letter December 2015 1-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx 1.0 Executive Summary This Feasibility Study has been prepared at the request of the City Council for pavement improvements to the existing gravel road Willow Drive from the Medina border to Homestead Trail as shown on Figure 1. The construction will include improving the gravel surface to pavement using State Aid design standards for road alignment, pavement section, and street width. This report contains figures outlining the proposed improvements, itemized cost estimates, a proposed cost apportionment, and a preliminary assessment roll. Cost and Method of Assessment The estimated project cost for Willow Drive is $1,929,626.69. An itemized breakdown of the preliminary costs is included in Table 1. The proposed method of assessment is on a per parcel basis at $12,000 based on an appraisers opinion letter dated 12/16/2015. December 2015 2-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx 2.0 Proposed Improvements 2.1 GENERAL The project is located in south central Corcoran, north of Highway 55 and connects to the Medina border on the south and Larkin Road. The City is in discussion with Medina regarding the extension of pavement improvements to the remainder of Willow Drive to match the existing pavement edge located just north of an existing business in Medina. The proposed work would include improving the existing gravel base and paving to State Aid design standards for vertical and horizontal alignment, pavement section, and street width. These road features will be determined during the design component of the project. The estimated construction costs have contingencies in place for unknown items such as subgrade issues which are best handled during both the design and construction phases. The total estimated project cost is detailed in Table 1. December 2015 3-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx 3.0 Financing 3.1 GENERAL The total project costs associated with the improvements are proposed to be financed through State Aid and assessments. The total estimated project costs for the various improvements identified in this report include indirect project costs such as engineering, legal, administrative, geotechnical testing, existing right-of-way review, and other miscellaneous items. 3.2 ASSESSMENT METHOD The proposed method of assessment for the project is on a per parcel basis. Figure 2 identifies the parcels included in the assessment. There are 21 parcels with direct access as shown on Table 2 and Figure 2. Previously, the assessment method analysis was based on Lot Equivalent units. Note that for Larkin Road the method is basing the units on a per parcel. 3.3 COST APPORTIONMENT Construction costs are shown in Table 1. The benefitting parcels are identified in Figure 2. An opinion letter is provided in Appendix A. 3.4 EASEMENTS Review of the existing right-of-way will likely be needed to be completed to determine if any additional easements and/or right-of-way is required. It was assumed in the cost estimate, that there was enough prescriptive easement to cover the extent of the project work, and minor costs are covered in contingency. 3.5 WETLAND A field delineation of any wetlands located within or adjacent to the road corridor will need to be completed to determine if any wetland mitigation will be required. Estimated costs for this work were included Table 1. 3.6 PERMITS It is anticipated that the following permits will be required for the project. This may not be an exhaustive list, but includes those permits typical for projects with similar improvements and impacts. Minnesota Pollution Control Agency – NPDES permit (construction) Elm Creek Watershed, Army Corps of Engineers – wetland permits December 2015 3-2 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx 3.7 FINANCING Financing options for the project could come from various funding sources including assessments and State Aid. With an estimated total project cost of $1,929,626.69, the following information identifies the funding sources and their associated balances. $252,000.00 Assessment Revenue @ $12,000 per parcel (21) $1,136,478.18 Current MSA Balance $252,828.00 Projected 2016 MSA Annual Construction Allotment (2015 Allotment) $288,320.51 Advance of MSA Construction Allotment $1,929,626.69 Total December 2015 4-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx 4.0 Recommendations All improvements addressed within this report are feasible from an engineering perspective. Therefore, it is recommended that: If the proposed improvements are determined by the Council to be feasible and necessary, the City Council should approve this Feasibility Report by Resolution and order the Public Improvements Hearing. December 2015 5-1 T:\2294-Corcoran\01-General\Phase 700-Municipal State Aid\700-05 Pavement Management\Pavement Management\Trail Haven - MSA\Larkin-Willow\Willow Drive Feasibility Report DRAFT_17DEC2015.docx 5.0 Schedule Following the Improvement Hearing, and if the City so orders the project, the construction could occur in 2016. Assessments will be certified following construction and the formal assessment hearing process. See the following proposed schedule. December 21st Engineer Presents Draft Feasibility Study and Council Council adopts resolution receiving Feasibility Study; Schedules improvement hearing January 14th Hold Improvement Hearing Order plans and specifications March 24th Approve Plans and Specifications, Authorize Bidding *Note – MnDOT State Aid Review process can add 4-6 weeks April 14th Call for Assessment Hearing April 28th Hold assessment hearing; Issue notice of award May Contingency June Start Construction November Complete construction and restoration; Record assessments with County for 2017 Tables 1 Cost Table – Willow Drive 2 Preliminary Assessment Roll No.Item Units Est. Qty Est. Unit Price Est. Total Est. Unit Price Est. Total OPTION 1 - Willow between Homestead & City Limits (Medina) 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $60,000.00 $60,000.00 2 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 3 SALVAGE & REINSTALL SIGN EACH 10 $250.00 $2,500.00 4 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 $20,000.00 $20,000.00 5 COMMON EXCAVATION CU YD 12900 $12.00 $154,800.00 6 STREET SWEEPER WITH PICKUP BROOM HOUR 25 $125.00 $3,125.00 7 WATER FOR DUST CONTROL MGAL 50 $25.00 $1,250.00 8 12" AGGREGATE BASE, CLASS 5 TON 16000 $15.00 $240,000.00 9 4" SHOULDER AGGREGATE, CLASS 2 TON 1350 $40.00 $54,000.00 10 2" TYPE WEARING COURSE MIXTURE TON 2800 $75.00 $210,000.00 11 3" TYPE NON-WEARING COURSE MIXTURE TON 4200 $70.00 $294,000.00 12 BITUMINOUS MATERIAL FOR TACK COAT GAL 1200 $5.00 $6,000.00 13 GEOTEXTILE FABIC, TYPE V NON-WOVEN SQ YD 24200 $2.00 $48,400.00 14 6" PVC DRAINTILE LIN FT 6800 $10.00 $68,000.00 15 CULVERT REPLACEMENT LIN FT 1040 $50.00 $52,000.00 16 DRIVEWAY APPROACHES (PAVED)EACH 21 $4,000.00 $84,000.00 17 SITE RESTORATION LUMP SUM 1 $5,000.00 $5,000.00 18 EROSION CONTROL LUMP SUM 1 $20,000.00 $20,000.00 19 PAVEMENT MARKINGS LUMP SUM 1 $5,000.00 $5,000.00 20 GUARDRAIL INSTALLATION LIN FT 2000 $25.00 $50,000.00 21 ROAD CROSSING - BOX CULVERT LUMP SUM 1 $75,000.00 $75,000.00 22 HORIZONTAL CURVE ADJUSTMENTS LUMP SUM 1 $25,000.00 $25,000.00 23 WETLAND MITIGATION LUMP SUM 1 $50,000.00 $50,000.00 $1,459,075.00 $74,000.00 15% CONTINGENCY $218,861.25 $11,100.00 EST. TOTAL CONSTRUCTION COST $1,677,936.25 $85,100.00 15% INDIRECT COSTS $251,690.44 $12,765.00 EST. TOTAL COST $1,929,626.69 $97,865.00 NOTES 1 - Does not include costs for relocation of private utilities Table 1 Collector Road Improvements Cost Estimate Willow Drive Pavement Improvement Project City of Corcoran Contractor Public Works ID Address PID Acres Assessment 1 6280 Willow Drive 3311923440004 31.5 $12,000 2 6233 Willow Drive 3311923430001 37.2 $12,000 3 6300 Willow Drive 3311923440003 0.6 $12,000 4 6320 Willow Drive 3311923440002 0.4 $12,000 5 6330 Willow Drive 3311923440001 5.6 $12,000 6 6315 Willow Drive 3311923420002 6.8 $12,000 7 6501 Willow Drive 3311923410002 1.3 $12,000 8 6603 Willow Drive 3311923130001 0.4 $12,000 9 6620 Willow Drive 3311923140001 5.0 $12,000 10 6655 Willow Drive 3311923130008 22.7 $12,000 11 6675 Willow Drive 3311923130002 2.3 $12,000 12 6685 Willow Drive 3311923130003 1.8 $12,000 13 6705 Willow Drive 3311923130005 4.8 $12,000 14 6715 Willow Drive 3311923130007 10.9 $12,000 15 6721 Willow Drive 3311923120001 0.9 $12,000 16 Unassigned 3311923110002 72.0 $12,000 17 6801 Willow Drive 3311923120007 33.9 $12,000 18 6910 Willow Drive 2811923440004 9.7 $12,000 19 6915 Willow Drive 2811923430009 6.5 $12,000 20 9625 Willow Drive 2811923430008 2.9 $12,000 21 21627 Nystrom Lane 2811923440020 1.5 $12,000 Unbuildable Lots A Unassigned 3311923410008 3.9 none B Unassigned 3311923410007 2 none Table 2 Preliminary Assessment Roll Willow Drive Pavement Improvement Project City of Corcoran Figures 1 Willow/Larkin Pavement Improvements – Project Location 2 Willow Road – Parcel Information Section 1 – Direct Access 3 Willow Road – Parcel Information Section 1 – Indirect Access Appendix A Appraiser Opinion Letter Report Type Real Estate Consulting Letter Report Effective Date December 16, 2015 Prepared By: Ethan Waytas, Appraiser William R. Waytas, Appraiser Nagell Appraisal & Consulting, Inc. 12805 Highway 55, Suite 300 Plymouth, Minnesota 55441 Tel: 952.544.8966 | Fax: 952.544.8969 Client Subject Property City of Corcoran Street Improvement Project Attn: Brad Martens, City Administrator 2015 Street Improvement Project (section 1) 8200 County Road 116 Willow Drive Corcoran, MN 55340 Corcoran, MN File # V1512001 Nagell Appraisal & Consulting | 952.544.8966 Page 1 NAGELL APPRAISAL & CONSULTING 12805 Highway 55 #300 Minneapolis 952-544-8966 Plymouth, MN 55441 St. Paul 651-209-6159 Established in 1968 Central Fax 952-544-8969 __________________________________________________________________________ City of Corcoran December 16, 2015 Attn: Brad Martens, City Administrator 8200 County Road 116 Corcoran, MN 55340 To Brad Martens: Per your request, this is a letter report is to assist the city for guidance regarding a potential street improvement project within the city (see attached map for the location of the streets in the project). The proposed project would improve the current gravel road to a paved (bituminous) street. This report is not an appraisal, but rather provides a preliminary opinion of a general range of market benefit, if any, to the residential and acreage properties in the project area. SCOPE OF ASSIGNMENT In accordance with your request, a drive-by viewing of the properties has been made along with some general market comments regarding benefit (if any) for the proposed street improvement project as it relates to the subject market. As noted in the engagement letter, no specific sales data has been collected for this assignment. The general market comments are based on past appraisals, experience, and market information. The project area was viewed on December 16, 2015 by Ethan Waytas and William R. Waytas. Project information was provided by Brad Martens, City Administrator. The existing road condition is based on inspection. The appraiser viewed the provided feasibility report, retained in files. PROJECT The City of Corcoran is proposing the improvement of Willow Drive from the Corcoran/Medina border to Homestead Trail. The proposed work would include improving the existing gravel base and paving to State Aid design standards for vertical and horizontal alignment, pavement section, and street width. The city has been paving gravel roads throughout the city over the years. Per request, the city desires to know the benefit (if any) as it impacts the residential properties in the project area. Page 2 Nagell Appraisal & Consulting | 952.544.8966 AREA DESCRIPTION The City of Corcoran is a western outlying suburban community located approximately 35 minutes northwest of Downtown Minneapolis. The population was 5,500 as of 2010 ce nsus (a decrease of 2.3% from the 2000 census). Residential properties generally range in price between $75,000 and $750,000+ in the City Limits with an average of about $340,000 (MLS statistics). The commercial portion of the city is located at the intersection of County Roads 10 & 116. The remainder of the city is mostly made up of rural residential, large estate-sized residential and newer scattered single-family residential developments. Corcoran has a reputation as a stable community. Access to most shopping and surrounding communities is within 15 minutes. Most existing buildings in the area range from average to good quality. SUBJECT PROPERTIES The project area consists of detached single family residential homes on small acreage parcels ranging from around 1 acre to 5+ acres. Also located in the project area are some larger acreage properties Most of the residential dwellings are average quality with 1 -story, 1.5-story, or 2-story design, and appear to have been built within the past 40 years. Per feasibility study there are 21 potential benefitting properties to be assessed. However, the larger acreage properties will have additional building rights due to the road paving. As such, the total potential benefitting lots is greater than the existin g 21 properties. Additionally, there are residential properties that do not directly front on Willow Drive, but do have indirect access via a neighborhood road; these properties also benefit from the proposed road project. EXISTING STREETS Physical Condition of the Existing Road: The existing road improvements are gravel (unpaved). The roads require continuous maintenance, which can be costly, as the subgrade appears to be susceptible to moisture. The existing road appears to have exceeded its original expected life and is not up to current road standards. Functional Design of the Road: The existing gravel design is dated, and the base material no longer appears to provide adequate support for the road bed. Drainage appears to be compromised as a res ult of the design. Gravel roads do not meet the expectations of typical market participants in this suburban market for re - development, resale price, and/or updating the current uses. Overall, the existing street improvements are in fair to poor condition, look dated and reflect likewise on the adjoining and side street properties. Gravel roads create significantly more dust and require users of the road to wash their cars more. Nagell Appraisal & Consulting | 952.544.8966 Page 3 PROPOSED ROAD IMPROVEMENTS The city is proposing to upgrade Willow Drive from gravel to paved (bituminous) roadway. Per feasibility study, the base will be 12” of Class 5 aggregate, with 3” of non-wearing pavement plus an additional 2” pavement wear layer. There will be 4” deep shoulders with Class 2 aggregate. Additional ly, the city will pave driveway approaches. Note: There is no storm sewer/curb and gutter work included in this project. The foundation and base of the road will also be improved to current standards to facilitate better drainage, keep the road base dry and provide safer road conditions. Reportedly, the new street improvements are to last for over 20+ years. If any of the above description changes, the benefit due to the project could differ. HIGHEST AND BEST USE The subject project area is a mixture of acreage and rural residential properties. Owners in the subject area appear to update their property as needed when site and building components wear out or become dated. Owners in the overall area commonly pave their driveways as needed, recognizing it adds value when done. Therefore, it is logical to update the road to the subject properties as needed as these are essential property characteristics that are expected in this market. An informed buyer would consider the condition of the road and road bed. A well constructed and good condition road provides aesthetic appeal to a property. Given a choice, a potential informed buyer would likely prefer a newer road over a deteriorating road. If components of real estate are near the end of their economic life in a home or building is postponed, it can be more costly in the long run. Delays in replacing components can result in incurring higher interim maintenance costs and potential difficulty in marketing the property. Also, it is typical for t he cost of the replacement of an improve increase over time. That said it is logical and prudent for market participants to update/replace dated components when needed. Therefore, the highest and best use of the surrounding properties in the project area is for the continued residential and acreage uses with the proposed infrastructure improvements. Note: The road project will increase building entitlements to some of the acreage properties. Page 4 Nagell Appraisal & Consulting | 952.544.8966 DISCUSSION OF MARKET BENEFIT Listed below are the factors that will be taken into consideration concerning the potential benefit to the properties. Description Existing Improvements Change 1) Road Surface Gravel Paved 2) Base Condition Appears poor Good 3) Curb N/A N/A 4) Drainage Appears poor Adequate 5) Storm Sewer Surface Surface 6) City water N/A N/A 7) City sewer N/A N/A 8) Sidewalk N/A N/A 9) Street Lights N/A N/A 10) Functional Design of Road Dated Good 11) Traffic Management Fair Average 12) Pedestrian Use (biking, walking, etc.) Fair Good 13) Median N/A N/A 14) Road Proximity to Properties N/A N/A 15) Dust Yes Nil 16) Visual Impact on Properties Poor Good Parcel #’s 1, 2, 16, and 17 will reportedly have an increase in building entitlements due to the paving project. See the rear of the report for map and reported building entitlements. Based on the preceding grid, the subject properties will improve in 8 of the 16 categories. Market participants generally recognize that roads need replacing when nearing the end of a long economic life. A typical buyer in the subject market commonly prefers a paved road surface road versus a gravel road. In addition to visual benefit, new street improvements provide better and safer use for pedestrians (biking, walking, stroller, rollerblading, etc.) and drivers. In addition, paved roads provide an added benefit to drivers, as there is less dust and need for washing the car. The new streets will enhance potential for re-development and/or updating the current properties. Properties that indirectly/directly abut or have driveways that exit on the new street will benefit. Nagell Appraisal & Consulting | 952.544.8966 Page 5 Discussion of Market Benefit – Continued Based on past appraisals, experience, and general market information, it is not uncommon for properties like those in the subject market to realize an increase in price for new street improvements. For most properties (depending on site size, building quality, type of use and overall appeal) the average benefit for a buildable lot or potential future lot with frontage on Willow Drive could be around $12,000 to $17,000 per property. There are also a number of properties with indirect frontage on Willow Drive (for example on Nystrom Lane). The average benefit for a buildable lot or potential future lot with indirect paved frontage (Cates Longhorn Road, good quality) on Willow Drive could be around $4,000 to $5,000 per property. The average benefit for a buildable lot or potential future lot with indirect gravel frontage (Nystrom Lane, average quality) on Willow Drive could be around $3,000 to $4,000 per property. Note: The above ranges reflect a paved road from Homestead Trail to Highway 55. It appears properties to the north of Homestead Trail will be included in future road improvement phases and are not included above. Corner lots are based at a pro-rata percentage using total street frontage. So if 75% of the total street frontage is being improved while 25% on the side street(s) is not, then the multiplier would be 75% of the benefit. CONCLUSION The benefit amount noted above should not be construed or relied on as being an appraisal, but are general observations based on the overall market. If an appraisal were made on an individual propert y, the actual benefit amount could vary from market observations above. If you have additional questions, please do not hesitate to contact us. Sincerely, Ethan Waytas William R. Waytas, SRA, CRP Trainee Appraiser MN 40368613 Certified General MN 4000813 Enclosures: Location Map, Aerial Map View of Project Map, Subject Photos, Qualifications, Engagement Letter __________________________________________________________________________ www.nagellmn.com Page 6 Nagell Appraisal & Consulting | 952.544.8966 LOCATION MAP Nagell Appraisal & Consulting | 952.544.8966 Page 7 AERIAL VIEW OF PROJECT MAP *Red line represents plans for road construction Page 8 Nagell Appraisal & Consulting | 952.544.8966 DEVELOPMENT RIGHTS MAP Project area outlined in blue City administrator Brad Martens provided the above map with the expected increase in building rights due to the project (shown in bold red). Property owners, with the paved road, can also propose single family developments that surpass the above number of building entitlements; however, this requires council approval and is not considered in the benefit range. Nagell Appraisal & Consulting | 952.544.8966 Page 9 SUBJECT PHOTOGRAPHS Looking north on Willow Drive Acreage property Acreage property Looking north on Willow Drive Page 10 Nagell Appraisal & Consulting | 952.544.8966 Subject Photographs – continued Looking north on Willow Drive Residential home fronting on Willow Drive Residential home fronting on Willow Drive Residential home fronting on Willow Drive Nagell Appraisal & Consulting | 952.544.8966 Page 11 Subject Photographs – continued Looking east on Cates Longhorn Road Looking east on Cates Longhorn Road Residential home fronting on Willow Drive Looking north on Willow Drive Page 12 Nagell Appraisal & Consulting | 952.544.8966 Subject Photographs – continued Looking east on Nystrom Lane Looking south on Willow Drive Looking south on Willow Drive Looking south on Willow Drive Nagell Appraisal & Consulting | 952.544.8966 Page 13 QUALIFICATIONS Appraisal Experience Presently and since 2006, Ethan Waytas has been employed as an employee of Nagell Appraisal & Consulting, an independent appraisal firm (12 employees) who annually prepare 1,500 +/- appraisal reports of all types. He is currently a full time licensed trainee real estate appraiser, as well as the director of the company’s IT department. Properties appraised: Commercial - low and high-density multi-family, retail, office, industrial, restaurant, church, strip- mall, fast-food, convenience stores, auto-service and repair, cinema, numerous special use properties, and subdivision analysis. Residential – single-family residences, hobby farms, lakeshore, condominiums, townhouses, REO and land. Eminent Domain – extensive partial and total acquisition appraisal services provided to numerous governmental agencies and private owners. Special Assessment – numerous street improvement and utilities projects for both governmental and private owners. Clients - served include banks, savings and loan associations, trust companies, corporations, governmental bodies, relocation companies, attorneys, REO companies, accountants and private individuals. Area of Service - most appraisal experience is in the greater Twin Cities Metro Area (typically an hour from downtown metro). Numerous assignments throughout Minnesota. Professional Membership, Associations & Affiliations License: Trainee Real Property Appraiser, MN License #40368613 Education -- Graduate of the University of Minnesota: College of Science and Engineering, Twin Cities Campus Bachelor of Science in Computer Science, with distinction, 3.86 GPA. -- General & Professional Practice Courses & Seminars -- Basic Appraisal Procedures -- Basic Appraisal Principles -- 2012-2013 15-Hour National Uniform Standards of Professional Appraisal Practice -- General Appraiser Sales Comparison Approach -- General Appraiser Income Approach – Part 1 -- General Appraiser Income Approach – Part 2 -- Advanced Income Capitalization -- General Appraiser Report Writing and Case Studies -- Real Estate Finance, Statistics and Valuation Modeling -- 2014-2015 7-hour National USPAP Update Course -- General Appraiser Site Valuation & Cost Approach -- General Appraiser Market Analysis and Highest & Best Use Page 14 Nagell Appraisal & Consulting | 952.544.8966 Curriculum Vitae -- continued Appraisal Experience Presently and since 1985, William R. Waytas has been employed as a full time real estate appraiser. Currently a partner and President of the Nagell Appraisal & Consulting, a n independent appraisal firm (12 employees) who annually prepare 1,500 +/- appraisal reports of all types. Mr. Waytas was employed with Iver C. Johnson & Company, Ltd., Phoenix, AZ from 1985 to 1987. Properties appraised: Commercial - low and high-density multi-family, retail, office, industrial, restaurant, church, strip- mall, fast-food, convenience stores, auto-service and repair, hotel, hotel water park, bed & breakfast, cinema, marina, numerous special use properties, and subdivision analysis. Residential – single-family residences, hobby farms, lakeshore, condominiums, townhouses, REO and land. Eminent Domain – extensive partial and total acquisition appraisal services provided to numerous governmental agencies and private owners. Special Assessment – numerous street improvement and utilities projects for both governmental and private owners. Review – residential, commercial and land development. Clients - served include banks, savings and loan associations, trust companies, corporations, governmental bodies, relocation companies, attorneys, REO companies, accountants and private individuals. Area of Service - most appraisal experience is in the greater Twin Cities Metro Area (typically an hour from downtown metro). Numerous assignments throughout Minnesota. Professional Membership, Associations & Affiliations License: Certified General Real Property Appraiser, MN License #4000813. Appraisal Institute: SRA, Senior Residential Appraiser Designation, General Associate Member Employee Relocation Council: CRP Certified Relocation Professional Designation. International Right-Of-Way Association: Member HUD/FHA: On Lender Selection Roster and Review Appraiser DNR: Approved appraiser for Department of Natural Resources Testimony -- Court, deposition, commission, arbitration & administrative testimony given. Mediator -- Court appointed in Wright County. Committees -- President of Metro/Minnesota Chapter, 2002, Appraisal Institute. -- Chairman of Residential Admissions, Metro/MN Chapter, AI. -- Chairman Residential Candidate Guidance, Metro/Minnesota Chapter, AI. -- Elm Creek Watershed Commission, Medina representative 3 years. -- Medina Park Commission, 3 years. Nagell Appraisal & Consulting | 952.544.8966 Page 15 Curriculum Vitae -- continued Education -- Graduate of Bemidji State University, Minnesota. B.S. degree in Bus. Ad. -- During college, summer employment in building trades (residential and commercial). -- Graduate of Cecil Lawter Real Estate School. Past Arizona Real Estate License. -- General & Professional Practice Courses & Seminars -- Course 101-Introduction to Appraising Real Property. -- Numerous Standards of Professional Practice Seminar. -- Fair Lending Seminar. -- Eminent Domain & Condemnation Appraising. -- Eminent Domain (An In-Depth Analysis) -- Property Tax Appeal -- Eminent Domain -- Business Practices and Ethics -- Scope of Work -- Construction Disturbances and Temporary Loss of Going Concern -- Uniform Standards for Federal Land Acquisitions (Yellow Book Seminar) -- Partial Interest Valuation Divided (conservation easements, historic preservation easements, life estates, subsurface rights, access easements, air rights, water rights, transferable development rights) Commercial/Industrial/Subdivision Courses & Seminars -- Capitalization Theory & Techniques -- Highest & Best Use Seminar -- General & Residential State Certification Review Seminar -- Subdivision Analysis Seminar. -- Narrative Report Writing Seminar (general) -- Advanced Income Capitalization Seminar -- Advanced Industrial Valuation -- Appraisal of Local Retail Properties -- Appraising Convenience Stores -- Analyzing Distressed Real Estate -- Evaluating Commercial Construction -- Fundamentals of Separating Real Property, Personal Property and Intangible Business Assets Residential Courses & Seminars -- Course 102-Applied Residential Appraising -- Narrative Report Writing Seminar (residential) -- HUD Training session local office for FHA appraisals -- Familiar with HUD Handbook 4150.1 REV-1 & other material from local FHA office. -- Appraiser/Underwriter FHA Training -- Residential Property Construction and Inspection -- Numerous other continuing education seminars for state licensing & AI Speaking Engagements -- Bankers -- Auditors -- Assessors -- Relocation (Panel Discussion) Publications -- Real Estate Appraisal Practice (book): Acknowledgement -- Articles for Finance & Commerce and Minnesota Real Estate Journal Page 16 Nagell Appraisal & Consulting | 952.544.8966 ENGAGEMENT LETTTER Toll Free: 800-472-2232 Email: wenckmp@wenck.com Web: wenck.com MINNESOTA COLORADO GEORGIA NORTH DAKOTA SOUTH DAKOTA WYOMING Maple Plain Golden Valley New Hope Denver Roswell Fargo Pierre Cheyenne 763-479-4200 763-252-6800 800-368-8831 602-370-7420 678-987-5840 701-297-9600 605-222-1826 307-634-7848 Windom Woodbury Fort Collins Mandan Sheridan 507-831-2703 651-294-4580 970-223-4705 701-751-3370 307-675-1148 STAFF REPORT Agenda Item 11a. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: Compensation Study Action Required: Approval Summary: At the November 23, 2015 City Council meeting, staff was directed to obtain quotes to complete a compensation study of employee pay and benefits. Staff has obtained two quotes and is requesting approval to move forward with the study. Company Quote amount Springsted Incorporated $3,500 + out of pocket expenses Fox Lawson & Associates $9,500 (not to exceed) Financial/Budget: The 2016 budget does not include funds for the study to be completed. However, as mentioned in the November 23, 2015 staff report, a surplus exists in 2015 that would cover budget overages in 2016. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Authorize staff to execute a contract with Springsted Incorporated to complete a compensation study. 2. Send back to staff for further review. Recommendation: Springsted Incorporated is a well-known organization who has a strong track record of assisting communities with this type of service. Due to their experience and their significantly lower cost, staff recommends selecting Springsted Incorporated for the compensation study. Page 2 Council Action: Consider a motion to authorize staff to execute a contract with Springsted Incorporated to complete a compensation study. Attachments: 1. Proposal – Springsted Incorporated 2. Proposal – Fox Lawson Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, Minnesota 55101 Office 651-223-3000 Fax 651-223-3002 Proposal City of Corcoran, Minnesota Proposal to Conduct a Compensation Study December 15, 2015 LETTER OF TRANSMITTAL December 15, 2015 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Re: Request for Proposal to Conduct a Compensation Study Dear Mr. Martens: Springsted Incorporated is pleased to submit our proposal to conduct a compensation study for the City’s 11 positions. It is our understanding that the scope of the project includes performing a comprehensive compensation study. Our firm has assisted numerous jurisdictions in Minnesota, the Upper Midwest and throughout the United States in addressing their classification, compensation and human resources issues and in performing specialized management studies. In this role, we have assisted and advised many local government officials on a variety of critical human resources issues. The breadth of our human resources experience will be an advantage to the City, providing you with a comprehensive knowledge of classification and compensation systems and an understanding of how these programs can support the City’s daily operations and long-term direction. Springsted has the staff, facilities, experience and availability to perform this study for the City of Corcoran. The qualifications of our firm are discussed in this proposal along with a detailed scope of services, study methodology, project time frame, resumes of the consulting team and list of client references. Springsted will perform the work in accordance with the City’s objectives, requirements, terms and conditions. If you have any questions or require additional information, please feel free to contact me at 651-223- 3057 / aantonsen@springsted.com. We look forward to working with the City of Corcoran and its employees on this important project. Respectfully submitted, Ann S. Antonsen Ann S. Antonsen, Vice President Consultant Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com City of Corcoran, Minnesota. Proposal to Provide a Compensation Study 2 City of Corcoran, Minnesota Proposal to Conduct a Compensation Study 1. Experience Firm Experience Springsted is one of the largest and most established independent public sector advisory firms in the United States. For nearly 60 years, we have continually grown in the range of our client relationships, the comprehensiveness of our services and our prominence within the industry. Our managed growth is focused on providing clients with a balance of national perspective and local expertise. Springsted is a privately held corporation and a women-owned business and is certified as a Women’s Business Enterprise (“WBE”) by the City of Saint Paul, Minnesota. Our headquarters are located in Saint Paul, Minnesota, with additional offices located close to our clients throughout the Midwest and Mid-Atlantic states. Specifically, our regional offices include Milwaukee, Minnesota; Des Moines, Iowa; Kansas City, Missouri; Richmond, Virginia; Denver, Colorado and Los Angeles, California. Springsted has been serving Minnesota clients, including, cities, counties, towns, state agencies and various public entities since 1959. Minnesota clients take advantage of our full array of services, including financial advisory, housing and economic development, organizational management and human resources, operational finance and fiscal planning and investments. Public entities are under a great amount of pressure to deliver high quality services in a fiscally constrained environment. Traditional methods and means don’t necessarily work anymore and this scenario is not likely to change at any time in the future. To that end, elected officials and public administrators are under pressure to employ new and innovative solutions that require progressive leadership, creative partnerships, cautious risk taking and an investment in their personnel and organizational foundation. Success in the public sector is hard to define, but those public entities that enhance and enrich their people, their process and their systems are more likely to deliver more value by maximizing the use of public resources, thus achieving more success in the marketplace of public opinion. Springsted’s staff has been advising our clients in organizational development and human resources, including classification and compensation studies, for over 25 years. We have a strong staff with direct experience in managing and leading city, City and county governments. Our team of professionals brings practical, realistic and creative solutions to the challenges faced by public entities. Our Human Resource focus is in the area of position classification, compensation and performance evaluation. Our work is competitive, current, court tested and copyrighted to deliver pragmatic outcomes. We have provided these services for a wide range of public sector organizations, from those with fewer than 5 employees to those with more than 3,000 employees. In 2010 through 2014, we City of Corcoran, Minnesota. Proposal to Provide a Compensation Study 3 completed more than 150 classification and compensation projects; and in addition started and completed multiple compensation and classification projects in 2015 in various locations throughout the United States, including Minnesota, Wisconsin, Virginia, North Carolina, South Carolina, Georgia and Tennessee. Springsted can provide a comprehensive listing of classification and compensation projects upon request. Project Team Experience Springsted’s project team represents our most experienced staff members who are very familiar with performing classification and compensation studies for governmental entities in Minnesota, similar in scope to those sought by the City of Corcoran. Ann S. Antonsen Vice President and Consultant Ms. Ann Antonsen will serve as the Project Director, lead consultant and the City’s primary contact for the study. Ms. Antonsen has conducted more than 200 classification and compensation studies throughout the country, including Minnesota. Ms. Antonsen is a consultant with a strong background in organizational management and human resources that she uses effectively in developing position analyses, classification and compensation studies, developing performance management/evaluation systems, performance evaluation studies and in conducting executive search efforts for the public sector. She’s also familiar with communities comparable to the City of Corcoran. She also specializes in performing organizational studies, developing personnel policies and manuals and in conducting organizational management training sessions. Ms. Antonsen has a bachelor’s degree in Psychology. Daniel “Dan” Tesch Management Consulting Services Mr. Dan Tesch has over 25 years of experience as a Human Resources management professional in local government. He is recognized as a leader in both professional and non-profit organization and has provided internal leadership, policy development, recruitment and training. Prior to joining Springsted in January of 2013, Mr. Tesch was the Interim Human Resources Director for the City of West St. Paul, Minnesota and held the position of Assistant City Administrator/Director of Administration/Interim City Administrator for the City of Lino Lakes, Minnesota. He has a Mini MBA from the University of St. Thomas and a Bachelor of Arts in Public Administration from St. Cloud State University. Springsted may also bring on additional support staff to assist in the completion of the City’s study as necessary and meet the City’s deadlines and expectations. Full team member resumes can be provided upon request. Recent Classification/Compensation Study and Related Experience In the last few years, Springsted has worked with a number of Minnesota communities to evaluate their classification and compensation systems, which includes conducting market surveys, review/develop/update job descriptions, evaluate Fair Labor Standard Act (FSLA) classifications, City of Corcoran, Minnesota. Proposal to Provide a Compensation Study 4 development of compensation plans and implementation options, establishing performance management/evaluation systems and other tasks similar to those sought by the City of Corcoran. A sample of recent Minnesota studies include projects in the Cities of Arden Hills, Belle Plaine, Bemidji, Big Lake, Buffalo, Cannon Falls, Carver, Cass Lake, Clarkfield, Cloquet, Crystal, Grand Rapids, Hutchinson Utilities (in process), Lake City, Le Sueur, Le Sueur County, Little Falls, New Hope, New Prague, Otsego (in process), Pine County (in process), Red Lake Falls, Waite Park. 2. Project Approach Description of Approach It is our understanding that the scope of the project includes conducting a comprehensive compensation study for the City’s approximately 11 positions. Our experience and project approach takes into consideration two key variables: process credibility and outcome credibility. Process credibility is the realization to all involved, in particular the staff, that the methodology used is credible, reasonable and fair to all concerned. In addition, the information and communication must be transparent, honest and timely. Outcome credibility is the realization that the information and data used to develop the findings and conclusions is comprehensive, complete and applied consistently and appropriately without bias or preference to any particular person, persons or individual agenda. If these two objectives are realized, the recommendations, outcomes and future implementation are on a strong foundation. This distinction is unique in our business and is a contributing factor to the benefits and strengths of the Springsted team. Work Plan The proposed project approach and study methodology are outlined below. The project approach was developed to include employee and management involvement and communication which are essential for a successful study. Springsted is willing to adjust any aspect of this study to respond to the City’s needs. A. Project Initiation The Springsted Project Director will met with or conduct a conference call with the City’s designated project manager for this study, and other appropriate personnel to establish working relationships and to finalize a comprehensive work plan and timetable. At this meeting, we will request that the project manager provide us with the background materials necessary to conduct this study, including current job descriptions (in Word format), classification and compensation documents, current Labor Agreements (if applicable), the City’s personnel policies, benefit programs and costs; past pay and classification studies completed and other relevant data. This information will be evaluated to determine the status of existing human resource management programs and to identify apparent issues and opportunities. The purpose of the meeting is to: 1. Introduce the Project Director and the consulting team; 2. Discuss the background and experience of Springsted and the consulting team; City of Corcoran, Minnesota. Proposal to Provide a Compensation Study 5 3. Discuss, in detail, the methodology to be used in conducting the study; 4. Ascertain the major issues the City wants the study to address; 5. Review the project schedule and determine significant milestones; 6. Determine the frequency and content of status reports; and 7. Discuss methods of communicating the status of the study to employees. B. Market Survey In order to determine appropriate compensation levels of positions in the workforce and to address the issue of comparable compensation, Springsted will conduct a comprehensive salary and benefits survey to compare City positions with analogous positions in other comparable agencies in the area labor market. By gathering and analyzing information on wages, wage equivalents and benefits, a comparison of total compensation can be reviewed in comparison to the City’s established market area. External market comparisons for positions will be based on similar organizational structure, population, geographic location, job responsibilities, scope of authority, financial, socio-economic, growth and other relevant factors. The study team will consult with City management, elected officials and designated staff in identifying the appropriate sources of survey data from both the public and private sector. It is recommended that potential survey data pertain to organizations comparable to the City of Corcoran, relate to those organizations with which the City is competing for employees and represents the appropriate labor market. There may be different labor markets for positions. Some positions are recruited from the local area, while others may be recruited regionally and/or nationally. The consulting team will work closely with the staff in determining the appropriate labor market for positions. Survey information is requested directly from the selected participants. Springsted does not rely on published survey information for public sector entities; this information is used to supplement information collected directly from the selected survey participants. Summaries of City positions are included in the survey instrument to ensure comparability of positions. For private sector participants, identified organizations will be contacted to obtain salary and benefits information, however, we will also use various websites to collect the data as not all private sector organizations are willing to divulge their wage and benefit information. C. Final Report The Final Report will be a document which contains the following: • A detailed study methodology; • Discussion of the consulting team’s findings; • Salary survey results. Springsted staff will also meet with designated City officials to present and explain the findings outlined above at a time designated by the City’s project manager. Copies of study documents will be provided in both written (in a number to be identified by the City) and electronic form. City of Corcoran, Minnesota. Proposal to Provide a Compensation Study 6 3. Cost of Services The market survey, analysis of wages and benefits in comparison to the City and preparation and presentation of the final report shall be conducted for a not-to-exceed fee of $3,500.00. This fee includes 11 positions. In addition to the professional fee, Springsted would bill the City for out-of- pocket expenses such as travel, copying, etc. Should the City request and authorize additional work outside the scope of services described in our proposal, we would invoice the City at our standard hourly fees plus actual out-of-pocket expenses including: copies, postage, special delivery, conference calls and travel. A mutually agreed upon work plan and cost estimate for such services will be agreed to between the City and Springsted prior to any additional work being performed. 4. Timeframe Timeline Springsted is prepared to initiate the study within three (3) weeks after receiving the official notice to proceed, and will complete the study within three (3) months. There are factors that impact meeting the schedule that are beyond the consulting team’s control. The proposed time frame is contingent upon a timely decision, the receipt of the data from the survey participants when requested, the availability of employees to complete position analysis questionnaires and participate in interviews, and the timely receipt of feedback and comments Gallagher Benefit Services, Inc. p 651.635.0976 1335 County Road D Circle East f 651.635.0980 St. Paul, MN 55109 ajg.com F C March 28, 2014 December 15, 2015 Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Mr. Martens: Fox Lawson & Associates (FLA), a division of Gallagher Benefit Services, Inc., is pleased to submit this quote for performing a compensation study for the city of Corcoran’s 11 positons and 15 employees. We believe the following points demonstrate several characteristics that would be advantageous to the City, including: We have specialized in classification and compensation studies for the past 30 years. We have extensive experience in the State of Minnesota through projects with the cities of Farmington, Owatonna, Stewartville and Mountain Lake. Our people are proven, experienced human resource consulting professionals. Each has attained the CCP (Certified Compensation Professional) designation from WorldatWork, the IPMA-CP (Certified Professional) designation from the International Public Management Association for Human Resources, and/or specialized degrees in Management/Industrial Relations. Our firm's team based style of management allows our senior level consultants to work directly with our clients. We listen to you to understand your current situation. We want to make sure that our approach is appropriate to your needs. 2 The following table shows our estimated total cost for a custom salary survey divided into three phases. The total cost would not exceed $9,500. PHASE PROJECT ACTIVITY MONTH PERFORMED FEES AND EXPENSES I Compensation Strategy - Meet with city leaders to determine salary survey comparable organizations. Includes meeting with city council. February 2016 $1,500 II Compensation Study - Conduct custom survey using published sources to obtain private sector information. February and March 2016 $6,500 III Final Report - Prepare and submit final report. April 2016 $1,500 TOTAL FEES AND EXPENSES : $9,500 Staff Experience and Resumes MIKE VERDOORN, MA-HRIR, CCP, IPMA-CP – Senior Consultant – Mr. Verdoorn will be the project manager through all the project’s phases. Mr. Verdoorn has been with Fox Lawson & Associates for eight years, and is a former compensation analyst at Imation and the University of Minnesota. He has a Master’s Degree in Human Resources and Industrial Relations from the University of Minnesota, and has earned his CCP certification from WorldatWork. GREG MANGOLD, MA - Consultant to the Firm - Mr. Mangold will be responsible for completing all work. He has over nine years’ experience providing human resources consulting services to 32 Minnesota and North Dakota local units of government. He is a former Carver County, Minnesota Coordinator and chair of the Metropolitan Inter-County Association administrator’s group. Upon your request we would develop a more detailed work plan that would address specific project steps. Should you require any further information or have questions regarding our quote please contact Mike Verdoorn at (651) 234-0845 or mike_verdoorn@ajg.com. Sincerely, Mike Verdoorn, MA-HRIR Senior Consultant STAFF REPORT Agenda Item 11b. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: 2016 Fee Schedule Action Required: Approval Summary: Annually the City updates and adopts a fee schedule for the City. A draft of the fee schedule other than water and sanitary sewer fees was presented to the City Council at the November 12, 2015 City Council meeting. A draft fee schedule for the water and sanitary sewer funds was presented at the December 10, 2015 City Council meeting. Financial/Budget: The fee schedule sets the amounts charged for various item/services. Changes have been incorporated into the 2016 budget. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Ordinance 2015-312 Adopting Fee Schedule 2. Send back to staff for further review. Recommendation: Adopt Ordinance 2015-312 Adopting Fee Schedule Council Action: Consider a motion to adopt Ordinance 2015-312 Adopting 2016 Fee Schedule Attachments: 1. Ordinance 2015-312 Adopting 2016 Fee Schedule City of Corcoran December 21, 2015 County of Hennepin State of Minnesota ORDINANCE NO. 2015-312 Motion By: Seconded By: AN ORDINANCE ADOPTING 2016 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Adoption of 2016 Fee Schedule. The fees to be charged by the City of Corcoran for 2016 are listed on the attached Exhibit A, which is incorporated herein; that said fee schedule is hereby adopted. Section 3. Continuation/Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 21st day of December 2015. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron _______________________________ Ken Guenthner, Mayor ATTEST: __________________________ Jessica Beise, City Clerk/Administrative Services Coordinator CITY OF CORCORAN 2016 FEE SCHEDULE FEE ADMINISTRATIVE FEE SCHEDULE G/L Records & Service for City Document (Includes Tax) 100-41900-34000 Resident Address List Labels 60.00 100-41900-34107 Assessment Search from County 25.00 100-41900-34000 USB Flash Drive 10.00 100-41900-36210 Interest charge on 30 day past due Escrow accounts 10% 100-41900-34105 Notary Fee - per document 1.00 100-41900-34105 Candidate Filing Fee 2.00 Code Books 100-41900-34105 Code Book (Codes/Zoning/Subd) Binder 65.00 100-41900-34105 Municipal Code Only 35.00 100-41900-34105 Subdivision Code Only 35.00 100-41900-34105 Zoning Code Only 35.00 100-41900-34105 Comprehensive Plan Book Printed - special order 100.00 Copies 100-41900-34105 Copies black/white - up to 8 1/2x14 per page 0.25 100-41900-34105 Copies black/white - 11 x 17 per page 0.55 100-41900-34105 Copies Color up to 8 1/2x14 pp 1.00 100-41900-34105 Copies Color 11x17 1.50 100-41900-34105 Copies Oversize (Larger than 11X17) - Special Order Varies Labor/Staff Research 100-41900-34000 Normal Business Hrs (1 hr min.) per hour 65.00 100-41900-34000 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties 100-41941-36200 Returned Check Fee 38.00 100-41941-36200 Delinquent Fee 10.00 100-42400-36200 Permit Cancellation Fee 25.00 Maps 100-41900-34105 Color Maps - on cardstock 3.00 100-41900-34105 Oversized or Laminated - special order Varies 100-41900-34105 Topos - special order Varies Recycling Fee 100-43232-34400 Recycling Fee - Annually 34.50 100-43232-34400 Recycling Delinquent Fee 10.00 100-43232-34400 Recycling Provider Late Fee 1.5% per month Community Room Fees Damage Deposit Required On All Rentals Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc, NW Trails, Corcoran Garden Club, Corcoran Bee Club N/C Group 2 Corcoran Residents 10% discount Community Room Rental Fee - Per Day Includes Kitchen and Memorial Garden 100-41941-34101 Monday - Thursday 150.00 100-41941-34101 Friday 275.00 100-41941-34101 Saturday - Sunday 350.00 Community Room Rental - General Public Non-Profit Groups - Per Day 100-41941-34101 If Contract 6 + time per year (Excludes Saturdays)80.00 per day Conference Room/Council Chamber Rental Fee - Per Day 100-41941-34101 Conference Room/Council Chamber 75.00 Approved Non Profit Public Safety Training Classes 100-41941-34101 Conference Room (up to 10 people)35.00 100-41941-34101 Damage Deposit 350.00 Police Security 100-42100-34201 Police Security serving alcohol (per hr no discount applies)*70.00 100-42100-34201 Police Security serving alcohol (holiday rate per hr no discount applies)*90.00 201-42100-34201 Reserve Officer Event Security (per hr no discount applies)*20.00 City Park - Picnic Facility 100-45200-34101 Rental Fee 80.00 100-45200-34101 Damage Deposit 350.00 Exhibit A CITY OF CORCORAN 2016 FEE SCHEDULE FEE 100-45200-34101 Soccer/Football/Baseball - per field (6 hour usage)30.00 100-45200-34101 Lights (Lions field only) - Additional per game 30.00 100-45200-34101 Tennis Courts - All courts 4 hour usage 30.00 Fields/Tennis Courts Damage Deposit (per season, all groups)350.00 Engraved Memorial Bricks (tax included) 415-45200-36230 4 x 8 Engraved Brick 50.00 415-45200-36230 12 x 12 Engraved Brick 100.00 415-45200-36230 Engraved Stone (Large)135.00 415-45200-36230 Engraved Stone (X-Large)175.00 415-45200-36230 48" Maintenance Free Bench Varies* 415-45200-36230 Concrete Bench - 22 Characters Varies* 415-45200-36230 Granite Bench Varies* *Product and prices subject to change with vendors Licenses & Miscellaneous Permits Liquor/Tobacco License 100-41900-32110 Temporary 3.2 Malt Liquor License - 1 - 4 Day Event 25.00 100-41900-32110 Temporary Malt Liquor License - 1 - 4 Day Event 25.00 100-41900-32110 Temporary 3.2 Malt Liquor License - Annual Max 100.00 100-41900-32110 On Sale 3.2 Malt Liquor 100.00 100-41900-32110 Off Sale 3.2 Malt Liquor 25.00 100-41600-32110 Investigation (New/Transfer License)100.00 100-41900-32110 On Sale Intoxicating Liquor 4,000.00 100-41900-32110 Off Sale Intoxicating Liquor (Fee limited by State Law)150.00 100-41900-32110 Sunday Sale Intoxicating Liquor (Fee limited by State Law)200.00 100-42100-34202 Investigation Fee (New/Transfer License)300.00 100-41900-32110 2:00 am Closing - REMOVE THIS IS PAID TO THE STATE 0.00 100-41900-32110 Tobacco License 150.00 100-45200-36200 Fireworks Permit-Per Event 25.00 100-41900-34103 Hobby Kennel - Annual Fee 75.00 Burning Permit 100-42100-34200 Valid for 10 Days 10.00 100-42100-34200 Valid for 120 Days 50.00 Driveway Permit 100-43100-34300 Driveway Permit 100.00 Grading & Land Reclamation Permit 100-43100-34300 Under 300 Cubic Yards 35.00 100-43100-34300 Over 300 Cubic Yards - residential 300.00 100-43100-34300 Per acre security fee 250.00 One Acre Minimum (No security fee for under 300 Cubic Yads required) Additional fees may be required as determined by staff Overweight Vehicle Permit Agriculture N/C 100-43100-34300 Commercial Tow Truck 750.00 100-43100-34300 Daily Permit 100.00 100-43100-34300 Seasonal - Emergency (Septic, Liquid Propane & SimIlar)N/C Resident - To and From N/C 100-43100-34300 Seasonal - Home Delivery 250.00 100-43100-34300 No Permit - Double Fee Max $250.00 All Charges are Per Truck - Permits are Restricted Sign Permit 100-41900-36200 No Planning Comm Review - Temporary 25.00 100-41900-36200 No Planning Comm Review - Permanent 150.00 100-41900-36200 Planning Commission Review (Fee/Escrow)150.00/500.00 Utility Permit 100-43100-34300 IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc 75.00 Public Safety G/L Police Reports 100-42100-34202 Police Reports - Base Charge 7.00 100-42100-34202 Police Reports - Surcharge (Per Page) *0.25 100-42100-34202 Audio/Video on USB Flash Drive 10.00 100-42100-34202 Normal Business Hrs (1 hr min.) per hour 65.00 CITY OF CORCORAN 2016 FEE SCHEDULE FEE Finger Printing Resident - Child N/C 100-42100-34202 Non-Resident - Child 10.00 Resident - Adult N/C 100-42100-34202 Non-Resident - Adult 15.00 Additional Cards - Resident N/C 100-42100-34202 Additional Cards - Non-Resident 5.00 False Alarm Fire Emergency 100-42100-35101 2-3 In any 12-month period ( Each)75.00 100-42100-35101 4+ In any 12-month period (Each)150.00 False Alarm Police 1-3 In any 12-month period N/C 100-42100-35101 4+ In any 12-month period 100.00 Firearm Permits 100-42100-34200 High Powered Discharge of Fire Arm - Resident**15.00 100-42100-34200 High Powered Discharge of Fire Arm - Non-Resident**20.00 100-42100-34200 Permit to Purchase/Transfer N/C Rental Fee 100-42100-34200 Range contract per day (law enforcement agencies only)50.00 100-42100-34200 Command Post per day 50.00 Vehicle Impound 100-42100-34202 Vehicle Impound Release 10.00 100-42100-34202 Storage Fee Weekly 75.00 Animal Impound 100-42100-35101 1st Offense 50.00 100-42100-35101 2nd Offense 150.00 100-42100-35101 No Kennel License 50.00 Event Security Rates 100-42100-34201 Officer - per hour 70.00 100-42100-34201 Officer - per hour Holiday rate 90.00 201-42100-34201 Reserve Officer - per hour 20.00 *Fee Set By State / **Restricted Public Works G/L Equipment Usage Per Hour (Government Agency Assistance) 100-43100-36200 Tractor/Backhoe 50.00 100-43100-36200 Dump Truck 65.00 100-43100-36200 Front End Wheel Loader 40.00 100-43100-36200 Road Grader 80.00 100-43100-36200 Skid Loader 40.00 100-43100-36200 Wood Chipper 40.00 Labor 100-43100-36200 Per Hour 65.00 Lawn Mowing - Property Cleanup 100-43100-36200 Mowing 1 acre & under 315.00 100-43100-36200 Mowing over 1 acre - $315 + additional hourly rate 85.00 100-43100-36200 Contract tree and weed removal Cost + 65.00 100-43100-36200 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) 100-41941-36200 Post only (mailbox not included)65.00 100-41941-36200 Post and Installation (mailbox not included)150.00 Street Department Fees 100-43100-36200 Street Sign Install Labor (Per hour)75.00 100-43100-34301 Dust Control Assessment Established Annually 100-43100-34301 Dust Control (Voluntary) 300' min.Established Annually 100-43100-34301 Dust Control Delinquent Fee 10.00 100-43100-36200 Culvert priced per foot Cost + 65.00 CITY OF CORCORAN 2016 FEE SCHEDULE FEE Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow 100-41900-34103 Agriculture Preserve Application - Placement (fee limited by state) 50.00 0.00 100-41900-34103 Agriculture Preserve Application - Removal (fee limited by state) 50.00 0.00 100-41900-34103 Administrative Permit 100.00 1,000.00 100-41900-34103 Certificate of Compliance 80.00 0.00 100-41900-34103 Comprehensive Plan Amendment 1,000.00 2,200.00 100-41900-34103 Conditional Use Permit (CUP)550.00 2,200.00 100-41900-34103 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 100-41900-34103 Environmental Review 500.00 5,000.00 100-41900-34103 Interim Use Permit 500.00 2,000.00 100-41900-34103 Final Plat – Base Fee Regular / OSP 575.00 5,000.00 100-41900-34103 Final Plat – Per Lot Regular /OSP 50.00 0.00 100-41900-34103 Park Dedication Fees (Subdivision Ordinance) Section 955 100-41900-34103 Maximum Fee per residential unit inside the MUSA 4,000.00 0.00 100-41900-34103 Maximum Fee per residential unit outside the MUSA 3,000.00 0.00 100-41900-34103 Preliminary Plat – Base Regular /OSP 600.00 5,000.00 100-41900-34103 Preliminary Plat – Per Lot Regular / OSP 50.00 0.00 100-41900-34103 PUD -Preliminary Development Plan 575.00 5,000.00 100-41900-34103 PUD - Final Development Plan 500.00 5,000.00 100-41900-34103 PUD - Sketch Plat/Plan Review 450.00 2,000.00 100-41900-34103 Rezoning 575.00 2,000.00 100-41900-36200 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 0.00 100-41900-34103 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 100-41900-34103 Site Plan 425.00 1,500.00 100-41900-34103 Site Plan Amendment - Minor 200.00 1,000.00 100-41900-34103 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 100-41900-34103 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 100-41900-34103 Vacation 350.00 1,000.00 100-41900-34103 Variance 550.00 2,000.00 100-41900-34103 Zoning/Subdivision Code Amendment 700.00 2,000.00 100-41900-34103 Meeting with City Consultants (first hour no charge)Over 1 hour Contract fee 500.00 2016 FEE SCHEDULE FEE WATER AND SANITARY SEWER FEE SCHEDULE Water rates - residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons to 20,000 gallons 1.76 Tier 2: +20,000 gallons to 40,000 gallons 2.09 Tier 3: +40,000 gallons 2.51 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons to 20,000 gallons 1.67 Tier 2: +20,000 gallons to 40,000 gallons 2.09 Tier 3: +40,000 gallons 2.51 Water base fees - payable by each user for each month Residential 10.30 Non residential 10.30 State Water Testing 1.65 Sewer rates - residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.42 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.42 Sewer base fees - payable by each user for each month Residential 21.63 Non residential 21.63 Late/Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per acre 5,305.00 Sewer Trunk Line Availability Charge (TLAC) - per acre 3,203.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,061.00 Water Connection Fee (per unit) - Multi-Family 849.00 Water Connection Fee (per unit) - Non-Residential 1,061.00 Sewer Connection Fee (per unit) - Single Family 1,061.00 Sewer Connection Fee (per unit) - Multi-Family 849.00 Sewer Connection Fee (per unit) - Non-Residential 1,061.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,130.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 1,705.00 Water Connection Fee (per unit) - Commercial/Industrial/Mixed 8,520.00 Water Connection Fee (per unit) - Parks 1,065.00 Water Connection Fee (per unit) - Institutional 8,520.00 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 2016 CITY OF CORCORAN BUILDING PERMIT AND REL ATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + State Surcharge Fee ($1.00) 2016 CITY OF CORCORAN BUILDING PERMIT AND REL ATED FEES SCHEDULE Water Heaters / Water Softeners (change out only) Water Heater $20 per unit + State Surcharge Fee ($1.00) Water Softener $15.00 per unit + State Surcharge Fee ($1.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($1.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 2 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $100.00 + State Surcharge Fee ($1.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site inspection fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector Demolition Residential $150.00 + State Surcharge ($1.00) Commercial $250.00 + State Surcharge ($1.00) Mobile Home Installation $250.00 + State Surcharge ($1.00) Fence Any fence taller than 6’ requires a building permit Fee based on valuation + State surcharge Fence (residential within 6’ of property line) Zoning and Setback Review Only ($25.00) Permit Cancellation Fee $25.00 + All Plan Review and Zoning review fees CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance STAFF REPORT Agenda Item 11c. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: 2016 Final General Fund Budget and Property Tax Levy Action Required: Approval Summary: Annually the City Council must adopt a budget and property tax levy for the City. The budget and levy funds the operations and debt service of the City. The 2016 budget and levy have been discussed at four public meetings and a formal public hearing was held on December 10th. Financial/Budget: The 2016 proposed budget is $4,208,081 and requires a property tax levy of $3,487,368. This levy amount is $14,550 less than most recently presented at the December 10, 2015 meeting. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Resolution 2015-65 Adopting 2016 Budget and Levy as presented. 2. Adopt Resolution 2015-65 Adopting 2016 Budget and Levy with amendments. Recommendation: Adopt Resolution 2015-65 Adopting 2016 Budget and Levy as presented. Council Action: Consider a motion to adopt Resolution 2015-65 Adopting 2016 Budget and Levy as presented. Page 2 Attachments: 1. Proposed 2016 Budget 2. Resolution 2015-65 11c. 1 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 6,600 6,600 6,600 6,600 -$ 7 41100-122 FICA / SS 409 409 409 409 409 -$ 8 41100-126 Medicare 96 96 96 96 96 -$ 9 41100-208 Training 1,000 1,000 -$ 10 41100-210 Operating Expense - - - - - -$ 11 41100-364 Workers' Compensation 32 41 54 104 75 (29)$ 12 7,137 7,146 7,159 8,209 8,180 (29) 13 14 News Letter/Website 15 41130-351 News letter, Misc literature 4,062 4,482 4,283 4,750 6,000 1,250$ Additional newsletter 17 41130-354 Website 700 700 750 700 1,500 800$ Website improvements 18 4,762 5,182 5,033 5,450 7,500 2,050 19 20 Elections 21 41410-210 Operating Supplies 6,263 1,397 8,733 1,500 7,000 5,500$ 2016 Presidential election 22 6,263 1,397 8,733 1,500 7,000 5,500 23 24 Auditor 25 41540-300 Professional Services 16,675 19,352 18,650 20,000 20,000 -$ Abdo, Eick & Meyers 26 Financial Services 5,486 3,640 8,100 6,000 6,000 -$ Other finacial services 29 22,161 22,992 26,750 26,000 26,000 - 30 31 Assessor 32 41550-210 Operating Supplies 929 960 882 1,000 1,000 -$ 33 41550-300 Professional Services 49,284 50,203 53,708 55,956 59,000 3,044$ 34 50,213 51,163 54,590 56,956 60,000 3,044 35 36 Attorney 37 41600-300 Professional Services 22,353 30,865 16,527 31,000 31,000 -$ 38 22,353 30,865 16,527 31,000 31,000 - 39 45 Other General Government 49 41900-210 Operating Supplies 31 6,573 2,723 3,000 4,600 1,600$ Recogntion Program-employee, elected/appointed official 50 41900-300 Professional Srvs 21,041 25,721 15,244 4,000 5,000 1,000$ Financial planning 52 41900-360 Insurance 18,806 54,412 64,813 67,400 68,000 600$ 53 41900-430 Misc Banking Charges - - - - -$ 54 41900-433 Dues & Memberships 24,454 26,709 28,327 30,000 27,000 (3,000)$ Remove NWHHSC and Community Mediation 64 41900-810 Refunds/Reimbursements - - - -$ 65 64,332 113,416 111,106 104,400 104,600 200 66 67 Planning & Zoning 68 41910-210 Operating Supplies 589 3,394 1,000 1,000 -$ PH notices, labels, postage 69 41910-300 Professional Services 41,728 42,089 44,691 50,000 65,200 15,200$ Comp. Plan Amend. (Hope Minnistries) 71 41,728 42,678 48,086 51,000 66,200 15,200 72 73 City Hall Operating Expenses 74 41941-200 Office/Computer Supplies 1,978 2,462 2,554 3,000 6,000 3,000$ Combined 200 and 207 75 41941-201 Postage/Shipping 1,628 2,424 2,339 3,000 3,000 -$ 76 41941-207 Computer / Copier Supplies 2,424 2,615 2,162 3,000 - (3,000)$ 77 41941-210 Operating Supplies 12,497 16,043 12,443 15,000 17,000 2,000$ Cintas, Zep, Adams, Wilmar Water, hearing notices 78 41941-300 Professional Services 15,385 7,668 8,039 9,000 9,000 -$ Admin fees (Paychex), Ordinance Codification 79 41941-321 Telephone 2,182 2,189 2,069 3,000 2,500 (500)$ 81 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)- - - 25 25 -$ Total City Attorney Total Other Government Total Planning & Zoning Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor 11c. 2 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 82 41941-380 Utilities / Outside Services 12,833 15,121 15,561 15,500 15,500 -$ Center Point, Randys, Wright Henn Elec, Wright Henn Security 83 41941-400 Repairs /Maintenance Bldg.9,817 8,112 10,175 12,000 12,000 -$ General maintenance 84 41941-430 Misc. Banking Charge 64 4 281 - - -$ 85 41941-520 Buildings & Structures 4,053 3,451 5,000 5,000 -$ Facility repairs 86 41941-810 Refunds/Reimbursements 983 -$ 87 61,042 63,488 61,008 70,525 70,025 (500) 88 89 IT Technology 91 41951-207 Computer / Supplies 7,580 9,723 10,800 22,757 25,550 2,793$ Annual license renewal 92 41951-210 Operating Supplies 1,252 2,371 1,500 1,500 -$ Hardware/Software 93 41951-300 Professional Supplies 4,897 7,198 13,100 21,500 8,400$ Managed services 94 41951-530 Facility Assets 8,584 - 6,500 6,500 -$ 95 7,580 24,456 20,369 43,857 55,050 11,193 96 97 Engineering 99 43170-300 Professional Services 53,365 38,592 41,751 45,000 47,500 2,500$ MS4 & SWPPP 100 53,365 38,592 41,751 45,000 47,500 2,500 101 102 Fire 103 42200-300 Professional Services 242,083 236,478 240,222 275,895 281,000 5,105$ Loretto $127,668, Rogers $103,109 Hanover $49,532 106 242,083 236,478 240,222 275,895 281,000 5,105 107 108 Building Inspections 109 42400-300 Professional Services 9,421 24,023 107,195 74,000 74,000 -$ 110 42400-437 Surcharges 1,727 3,812 3,754 11,000 11,000 -$ 111 11,148 27,835 110,949 85,000 85,000 - 112 113 Recycling 114 43232-210 Operating Supplies 827 797 1,025 1,000 - (1,000)$ 115 43232-300 Professional Services 64,743 67,420 69,722 69,000 6,000 (63,000)$ Provider to manage billing/balance city subsidy 116 65,570 68,217 70,748 70,000 6,000 (64,000) 117 118 659,736 733,904 823,029 874,792 855,055 (19,737) 119 120 City Administrator 121 41300-100 Wages & Salaries 92,519 117,644 93,398 92,912 99,757 6,845$ 122 41300-121 PERA 6,708 8,313 6,779 6,736 7,482 746$ 123 41300-122 FICA / SS 5,148 6,639 5,418 5,761 6,185 424$ 124 41300-126 Medicare 1,312 1,444 1,267 1,347 1,446 99$ 126 41300-131 Employer Paid Health 13,959 17,622 16,894 15,567 17,643 2,076$ Life, A/D, LTD, STD, FSA/HSA, Health 130 41300-208 Training 1,813 1,321 3,906 4,000 4,000 -$ 136 41300-210 Operating Supplies 492 868 980 700 700 -$ 138 41300-364 Workers' Compensation (683) 354 477 753 600 (153)$ 139 41300-433 Dues & Memberships 848 873 112 850 1,000 150$ 142 122,114 155,078 129,230 128,626 138,813 10,187 143 144 City Clerk / Administrative Staff 145 41400-100 Wages & Salaries 135,247 127,511 120,570 118,212 168,640 50,428$ 146 41400-110 Overtime 1,827 1,979 569 2,000 1,000 (1,000)$ 147 41400-121 PERA 9,922 8,722 8,709 8,716 12,723 4,007$ 148 41400-122 FICA / SS 8,883 8,428 7,042 7,453 10,518 3,065$ 149 41400-126 Medicare 2,078 1,971 1,654 1,744 2,460 716$ 151 41400-131 Employer Paid Health 23,363 21,871 31,133 32,068 52,928 20,860$ Life, A/D, LTD, STD, FSA/HSA, Health 155 41400-208 Training 830 1,835 524 2,500 4,000 1,500$ 156 41400-210 Operating Supplies 404 457 187 500 750 250$ Mileage TOTAL CITY HALL Total City Administrator Total Recycling Total Engineering Total City Hall Operating Total Fire Services Total Building Inspections Total IT Technology 11c. 3 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 158 41400-364 Workers' Compensation Insurance 1,216 1,064 954 1,344 1,400 56$ 159 41400-433 Dues & Memberships 35 70 35 150 500 350$ 160 183,804 173,908 171,376 174,687 254,919 80,232 161 162 Code Enforcement 163 41920-100 Wages & Salaries 7,543 42,876 50,605 53,186 59,550 6,364$ 164 41920-110 Overtime - 371 - 1,000 1,000 -$ 165 41920-121 PERA 503 3,077 3,686 3,928 4,541 613$ 166 41920-122 FICA / SS 445 3,000 3,505 3,360 3,754 394$ 167 41920-126 Medicare 104 702 820 786 878 92$ 169 41920-131 Health Insurance - 6,426 7,234 16,387 17,643 1,256$ Life, A/D, LTD, STD, FSA/HSA, Health 171 41920-208 Training 525 750 750 -$ 172 41920-210 Operating Supplies 1,054 708 650 1,000 1,000 -$ 176 41920-364 Workers' Compensation 477 417 417 -$ 177 41920-417 Uniform 100 100 250 250 250 -$ 178 41920-433 Dues & Membership - - - 100 100 -$ 179 10,276 57,260 67,752 81,164 89,883 8,719 184 185 Transfers to/from Other Funds 187 49360-720 Operating Transfers 244,278 -$ 188 41900-700 Transfer to other funds - 25,000 50,000 25,000$ CIP 189 41900-700 Transfer to other funds - 10,000 10,000 -$ Reserve contribution 190 244,278 35,000 60,000 25,000 191 19 975,930 1,120,151 1,435,665 1,294,269 1,398,670 104,401 192 193 PUBLIC WORKS 194 PERSONNEL SERVICES 195 43100-100 Full-time - Regular 269,477 268,973 281,533 283,606 305,571 21,965$ 196 43100-110 Full-time - Overtime 17,020 26,179 27,202 20,000 20,000 -$ Includes $1,000 for Country Daze 197 43100-121 PERA 20,839 21,104 21,519 22,011 24,418 2,407$ 198 43100-122 FICA / SS 16,695 17,244 17,934 18,824 20,185 1,361$ 199 43100-126 Medicare 3,954 3,983 4,194 4,402 4,721 319$ 201 43100-131 Employer Paid Health 61,921 47,773 74,089 78,656 88,213 9,557$ Life, A/D, LTD, STD, FSA/HSA, Health 205 43100-140 Unemployment Compensation 4,057 - - - -$ 206 43100-364 Workers' Compensation Insurance 20,996 17,899 14,706 19,364 19,000 (364)$ 207 43100-417 Uniforms 5,874 6,345 6,349 7,000 7,000 -$ 208 416,777 413,557 447,525 453,863 489,108 35,245 209 210 OPERATING EXPENSE 212 43100-208 Training and Instruction 3,739 2,191 1,400 4,000 4,000 -$ 213 43100-210 Operating Supplies 21,091 21,767 28,361 25,000 25,000 -$ 214 43100-212 Motor Fuels 37,195 40,466 43,343 40,000 38,000 (2,000)$ 215 43100-220 Repair/ Main. Supplies 22,147 19,341 17,344 25,000 25,000 -$ 216 43100-223 Building Repair 332 3,890 6,337 4,500 6,500 2,000$ Maintenance contracts (HVAC, fire suppresion, etc.) 217 43100-300 Professional Services 2,100 2,216 2,100 2,100 2,100 -$ 218 43100-321 Telephone 5,005 3,868 7,379 8,000 8,000 -$ 220 43100-380 Utility services 7,726 14,211 26,562 30,000 28,000 (2,000)$ 222 43100-810 Refunds/Reimbursements - 60 313 30,000 - 0 223 99,335 108,010 133,138 138,600 136,600 (2,000) 224 225 CITY OPERATING SERVICES 226 43100-222 Seal Coating 40,286 - 51,555 60,000 60,000 -$ 227 43100-225 Land Scape/Ditch Maintenance 9,179 9,807 12,461 10,000 10,000 -$ 228 43100-226 Sign Repair Material 4,149 6,146 5,852 6,000 6,000 -$ 229 43100-227 Crack Filling 12,564 9,426 807 10,000 10,000 -$ Total Code Enforcement Total Administration Total Public Works Operating Expense Total Transfers to/from other funds Total Public Works Personnel Total Administrative Staff 11c. 4 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 230 43100-228 Dust Control 94,301 102,689 114,305 110,000 115,000 5,000$ 231 43100-229 Culverts 11,132 209 4,544 10,000 10,000 -$ 234 43100-232 Gravel 117,765 118,592 127,333 130,000 130,000 -$ 235 43100-233 Asphalt/Maintenance patching 143,634 116,912 128,335 130,000 150,000 20,000$ Increased need 236 43100-381 Signal Lights/street lights 2,142 3,922 3,676 4,000 4,000 -$ 237 435,153 367,704 448,869 470,000 495,000 25,000 238 239 PARKS PERSONNEL SERVICES 240 45200-100 Wages and Salaries 17,205 23,463 23,182 36,788 40,182 3,394$ 241 45200-110 Overtime 477 450 728 - -$ 243 45200-122 FICA / SS 1,098 1,481 1,482 2,281 2,491 210$ 244 45200-126 Medicare 257 346 347 533 583 50$ 247 45200-364 Workers' Compensation Insurance (1,815) 947 2,556 1,957 2,250 293$ 248 17,222 26,687 28,295 41,559 45,506 3,947 249 250 PARKS OPERATING EXPENSES 251 45200-210 Operating Supplies 9,314 25,518 8,790 15,000 15,500 500$ 253 45200-221 Maintenance Project 13,592 13,946 12,752 15,000 15,000 -$ 254 45200-300 Professional Services 400 -$ 255 45200-321 Telephone 614 652 609 700 700 -$ 256 45200-380 Utility services 4,572 6,330 4,503 8,000 7,000 (1,000)$ 257 45200-530 Improvements Other than Bldg 36,221 32,599 37,302 37,302 37,302 -$ NW Trails Snowmobile expense pass thru to 100-45200-33422 259 45200-810 Refunds/Reimbursements - - 145 -$ 260 64,312 79,046 64,502 76,002 75,502 (500) 261 262 25 81,534 105,733 92,797 117,561 121,008 3,447 263 264 Ice & Snow Removal 265 43125-210 Snow and Ice Removal 23,935 39,361 32,904 30,000 30,000 -$ Salt and Sand 266 21 23,935 39,361 32,904 30,000 30,000 - 267 268 1,056,733 1,034,366 1,155,233 1,210,024 1,271,716 61,692 269 270 POLICE 271 PERSONNEL SERVICES 272 POLICE 273 42100-100 Wages and Salaries 507,594 522,277 539,647 540,766 552,886 12,120$ 274 42100-110 Overtime 1,507 2,283 12,596 9,500 10,450 950$ Includes $1,000 for Country Daze 275 42100-111 Overtime Events 10,756 14,178 11,723 10,000 12,000 2,000$ Pass thru funds only 100-42100-34201 276 42100-121 PERA 74,884 77,456 79,514 90,492 89,568 (924)$ 278 42100-126 Medicare 7,615 8,080 8,178 8,100 8,168 68$ 280 42100-131 Employer Paid Health 77,650 78,945 99,126 111,823 123,498 11,675$ 284 42100-364 Workers' Compensation 7,456 15,029 19,201 26,516 25,000 (1,516)$ 285 687,472 718,248 769,985 797,197 821,570 24,373 286 287 PART TIME 288 42101-100 Wages and Salaries 75,072 87,686 84,582 78,100 61,000 (17,100)$ 290 42101-111 Overtime Events 6,353 3,766 3,872 5,000 5,000 -$ Pass thru funds only 100-42100-34201 291 42101-121 PERA 1,851 2,183 1,534 2,100 1,100 (1,000)$ 292 42101-122 FICA / SS 4,252 4,730 4,862 4,842 3,000 (1,842)$ 293 42101-126 Medicare 1,181 1,326 1,283 1,132 890 (242)$ 295 88,708 99,691 96,134 91,174 70,990 (20,184) 296 297 POLICE ADMINISTRATION 298 42102-100 Wages and Salaries 39,515 42,309 45,194 47,507 50,237 2,730$ Total Parks Personnel Total Parks Operating Expense Total Public Works City Operating Services TOTAL PUBLIC WORKS & PARKS Total Police Personnel Services Total Part Time Total Snow & Ice Total Parks 11c. 5 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 299 42102-110 Overtime 15 - - 500 500 -$ 300 42102-121 PERA 2,878 3,028 3,280 3,601 3,805 204$ 301 42102-122 FICA / SS 2,671 2,850 3,081 2,976 3,146 170$ 302 42102-126 Medicare 625 667 721 696 736 40$ 304 42102-131 Employer Paid Health 1,392 6,774 7,183 16,387 17,643 1,256$ 306 51,604 55,627 59,458 71,667 76,067 4,400 307 308 SUPPLIES 309 42100-200 Office Supplies 5,237 4,751 5,232 5,000 5,000 -$ 310 42100-201 Postage 354 152 414 250 250 -$ 311 42100-208 Training Classes and Supplies 11,010 9,677 9,680 11,600 16,800 5,200$ Lexipol, driving school 312 42100-209 Police Reserves Equipment 3,120 3,499 1,010 3,500 3,500 -$ 313 42100-210 Operating Supplies 4,185 3,279 3,437 4,000 9,000 5,000$ Taser purchases (transition out of CIP) and Night to Unite 314 42100-212 Motor Fuels 39,115 37,363 22,875 37,000 32,000 (5,000)$ 315 42100-218 Investigations 350 350$ To track investigative expenses/reduced part-time wages 316 42100-417 Clothing and Uniforms 7,768 6,439 11,132 9,960 11,000 1,040$ 317 42100-433 Dues and Memberships 870 1,470 1,145 1,200 1,500 300$ TLO Membership (online database) 318 42100-810 Refunds/Reimbursements (33,747) -$ 319 71,660 66,630 21,177 72,510 79,400 6,890 320 321 CONTRACTUAL SERVICES 322 42100-220 Maintenance - Motor Vehicle 13,397 9,244 7,241 8,000 8,000 -$ 323 42100-223 Building Maintenance and Repairs 3,711 3,403 4,432 3,000 3,500 500$ 324 42100-300 Professional Services 40 30 40 250 1,500 1,250$ 325 42100-301 Prisoner - Professional Fees 5,370 13,801 5,843 8,000 8,000 -$ 326 42100-304 Legal Services 25,869 30,320 18,894 27,500 27,500 -$ 327 42100-321 Telephone 7,245 6,903 7,955 7,200 7,200 -$ 328 42100-323 Radio Units 11,420 13,975 13,920 15,300 16,900 1,600$ Dues increase 329 42100-380 Utility Services / Civil Defense/Emergency Management 2,141 3,559 4,493 4,000 4,000 -$ 330 69,193 81,237 62,818 73,250 76,600 3,350$ 331 332 20 968,636 1,021,432 1,009,572 1,105,798 1,124,627 18,829$ 333 334 335 3,001,299 3,175,949 3,600,470 3,610,091 3,795,013 184,922 336 337 Debt Service 338 Equipment Certificate Fund 339 345 Principal & Interest-2008 220,170 208,726 99,661 100,219 99,614 346 Principal & Interest-2010 61,833 60,658 61,460 347 Principal & Interest-2012 44,555 44,295 44,035 348 Principal & Interest-2014 55,640 50,601 349 Total Principal & Interest 206,049 260,812 255,710 350 Required 5% overage 11,009 10,436 10,302 13,041 12,786 351 Total 231,179 219,162 216,351 273,853 268,496 (5,357)$ 359 360 Facility Expansion (PD) #307 & #407 363 Principal & Interest 41,412 40,828 41,178 20,440 - (20,440)$ 364 Required 5% Overage 2,071 2,041 2,059 1,022 - (1,022)$ 365 Total 43,483 42,869 43,237 21,462 - (21,462)$ 366 367 Facility Expansion (Public Works) 2012B 368 Principal & Interest 65,000 98,888 138,488 137,688 (800)$ COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE Total Contractual Services Total Police Supplies Total Police Administration 11c. 6 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 369 Required 5% Overage 3,250 4,944 6,924 6,884 (40)$ 370 Total 68,250 103,832 145,412 144,572 (840)$ 371 377 378 COMBINED DEBT SERVICE EXPENDITURES 274,662 330,281 363,420 440,727 413,068 (27,659)$ 379 380 REVENUES 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 BUDGET BUDGET DIFFERENCE 2015/2016 381 GENERAL FUND REVENUE 382 383 GENERAL GOVERNMENT 384 3 41900-31810 Cable Franchise Fee 38,196 39,489 40,321 40,000 40,000 -$ 385 5 41900-32110 Liquor Licenses Fees 18,270 18,300 18,270 18,250 18,250 -$ 386 41900-33402 Homestead Credit 10,543 11,405 -$ 387 41900-33403 Mobile Homestead Credit -$ 388 7 41900-33420 AG Preserve Credit 5,825 8,414 5,000 5,000 -$ 389 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 -$ 390 41900-33422 Other Grants and Aid - 7,058 -$ 391 41900-34000 Charges for Services 95 102 -$ 392 10 41900-34103 Zoning / Subdivision Fees 7,180 37,805 25,785 6,000 12,000 6,000$ 393 10 41900-34105 Copies / Maps 108 338 187 150 150 -$ 394 10 41900-34107 Assessment Search 50 100 25 50 50 -$ 395 10 41900-34108 TIF Administrative Fees 8,500 12,000 - 8,000 8,000 -$ 396 41900-34110 Escrow Administrative Fees -$ 397 10 41900-34405 Clean up day Income 709 675 1,425 675 675 -$ 398 13 41900-36200 Miscellaneous Revenue 18,635 16,075 10,775 2,500 2,500 -$ 399 12 41900-36210 Interest Earnings 1,953 1,028 427 2,000 2,000 -$ 400 13 41900-36217 Sale of Assets - -$ 401 13 41900-36220 Rents / Royalties 10,848 10,848 9,840 9,840 9,840 -$ Crop Rentals 402 13 41900-36230 Donations 4,575 1,300 1,251 1,000 1,000 -$ 403 41900-36233 Refunds/Reimbursements - (118) -$ 404 CODE ENFORCEMENT -$ 405 41920-32100 Business/License Fee -$ 406 41920-34000 Charges for Services -$ 407 CITY HALL OPERATIONS -$ 409 10 41941-34101 Facility Rental 5,890 6,095 6,700 5,000 6,000 1,000$ 410 13 41941-36200 Miscellaneous Revenue 1,229 2,786 983 1,000 1,000 -$ 411 PUBLIC SAFETY -$ 413 9 42100-33423 Police Town Aid 45,308 43,431 53,312 45,000 45,000 -$ 414 9 42100-33424 Police Training & POST 3,321 3,759 3,862 3,700 3,700 -$ 415 9 42100-33620 Other Grants and Aid/Safe & Sober 11,939 12,283 12,842 7,500 10,000 2,500$ Pass through only - Area traffic project (42100-111) 416 5 42100-34200 Police Permits 2,417 2,054 2,392 2,000 2,000 -$ 417 10 42100-34201 Police Service Charge 7,163 10,053 9,748 7,500 7,500 -$ Pass through only - Contractural events (42100-111) 418 10 42100-34202 Police Reports / Misc. Fees 756 929 784 1,000 1,000 -$ 420 11 42100-35101 Fines 80,338 58,194 42,278 60,000 45,000 (15,000)$ Updated projection 421 42100-36200 Miscellaneous Revenue 3,713 - 1,080 - - -$ 422 42100-36230 Donations - - - - - -$ 423 42100-36233 Refunds/Reimbursements 9,481 -$ 424 BUILDING INSPECTION -$ 425 5 42400-32210 Building Permit Fees 56,021 141,224 114,137 193,000 190,000 (3,000)$ 426 PUBLIC WORKS -$ 427 8 43100-33418 MSA Road Maint. Fund 126,236 125,051 130,468 120,000 120,000 -$ 428 10 43100-34300 Public Works Permits / Fees 3,930 2,670 2,430 3,000 3,000 -$ 429 10 43100-34301 Dust Control 73,170 64,533 53,697 55,530 57,500 1,970$ 50% of expenses assessed 430 43100-36100 Special Assessments 20,295 -$ 431 43100-36200 Miscellaneous Revenue 16,789 117,806 2,663 - - -$ 11c. 7 1 CITY OF CORCORAN 2016 DRAFT BUDGET - REV 5 2 2016 12/10/2015 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 ACTUAL 2015 BUDGET 2016 BUDGET BUDGET DIFFERENCE 2015/2016 432 43100-36233 Refunds/Reimbursements - - - - -$ 433 ICE & SNOW REMOVAL -$ 434 13 43125-36200 Miscellaneous Revenue - 7,926 8,000 8,000 -$ 435 RECYCLING -$ 436 9 43232-33610 County Recycling Grant 14,820 14,808 14,845 14,500 14,500 -$ 437 13 43232-34400 Recycling Income 60,531 61,932 60,555 62,000 - (62,000)$ Provider to manage billing 438 43232-36200 Miscellaneous Revenue -$ 439 PARKS -$ 440 9 45200-33422 Other State Grant 36,221 32,599 37,302 37,302 37,302 -$ Snowmobile trail grant 441 10 45200-34101 Facility Rental 1,996 1,585 1,290 1,000 6,000 5,000$ Programming 442 45200-36200 Miscellaneous Revenue 63 13,550 25 -$ 443 45200-36230 Donations 3,914 2,485 900 - - -$ 444 45200-36233 Refunds/Reimbursements -$ 445 TRANSFERS TO/FROM OTHER FUNDS -$ 446 49360-39200 Transfer from Other Fund 61,901 61,901$ Utility funds 447 448 TOTAL OTHER REVENUES 683,217 875,407 709,228 722,342 720,713 (1,629) 449 452 41900-33422 Local Government Aid - 10,908 - (10,908)$ 453 41900-31100 General Property Taxes 2,511,817 2,590,453 2,776,339 2,876,841 3,074,300 197,459$ 6.86% 454 455 TOTAL PROPERTY TAX REVENUE 2,739,529 2,590,453 2,776,339 2,887,749 3,074,300 186,551$ 6.46% 456 457 TOTAL GENERAL FUND REVENUE 3,422,746 3,465,860 3,485,567 3,610,091 3,795,013 184,922$ 458 459 TOTAL DEBT SERVICE TAX LEVY 274,662 330,281 363,420 440,727 413,068 (27,659)$ 2016 Bond schedule + 5% 460 461 TOTAL ALL REVENUES 3,697,407 3,796,141 3,848,987 4,050,818 4,208,081 157,263$ 462 463 TOTAL ALL EXPENSES 3,275,960 3,506,230 3,963,890 4,050,818 4,208,080 157,263$ 464 465 466 REVENUE - EXPENSE 421,447 289,911 (114,903) 0 0 0$ 467 468 469 Estimated Year End Reserve (114,903) 10,000 10,000 -$ Allocated transfer from 41900-700 470 471 472 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)2,781,119 2,934,737 3,106,700 3,317,568 3,487,368 169,800$ 5.12% 473 474 TOTAL PROPERTY TAX LEVY 2,506,458 2,604,456 2,743,280 2,876,841 3,074,300 197,459$ 475 476 TOTAL PROPERTY TAX COLLECTED 2,511,817 2,579,455 2,776,339 City of Corcoran December 21, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015-65 MOTION BY: SECONDED BY: RESOLUTION ADOPTING 2016 BUDGET AND FINAL 2015 TAX LEVY, COLLECTIBLE IN 2016 BE IT RESOLVED, By the Council of the City of Corcoran, County of Hennepin, State of Minnesota, does hereby adopt the 2016 City Budget, and BE IT FURTHER RESOLVED, by the Council of the City of Corcoran, County of Hennepin, State of Minnesota, does hereby declare that the following sums of money be levied for the current year, collectible in 2016, for the following purposes: GENERAL PROPERTY TAX LEVY $ 3,074,300 EQUIPMENT CERTIFICATE DEBT 2008A $ 104,595 EQUIPMENT CERTIFICATE DEBT 2010A $ 64,533 EQUIPMENT CERTIFICATE DEBT 2012A $ 46,237 EQUIPMENT CERTIFICATE DEBT 2014A $ 53,131 FACILITY EXPANSION DEBT - PUBLIC WORKS $ 144,572 FOR A TOTAL LEVY OF $ 3,487,368 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 21st day of December 2015. ___________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 11d. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: 2016 Wage Schedule and Benefit Package for City Employees Action Required: Approval Summary: Annually the City Council must adopt the wage schedule and benefits for City employees. Attached to this report is a resolution that includes the following: • Two percent cost of living adjustment for wages • Establishment of a step schedule for part-time police officers • Employer responsible for 70 percent of health insurance increase; employee responsible for 30 percent of health insurance increase • Other benefits to remain the same Financial/Budget: Items above are incorporated into the 2016 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Resolution 2015-66 Adopting 2016 Wage Schedule and Benefit Package for City Employees. 2. Adopt Resolution 2015-66 Adopting 2016 Wage Schedule and Benefit Package for City Employees with amendments. Recommendation: Adopt Resolution 2015-66 Adopting 2016 Wage Schedule and Benefit Package for City Employees. Council Action: Consider a motion to adopt Resolution 2015-66 Adopting 2016 Wage Schedule and Benefit Package for City Employees. Page 2 Attachments: 1. Resolution 2015-66 City of Corcoran December 21, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015-66 MOTION BY: SECONDED BY: A RESOLUTION APPROVING 2016 WAGE SCHEDULE AND BENEFIT PACKAGE FOR CITY EMPLOYEES WHEREAS, the City Council of the City of Corcoran, Minnesota adopted the 2016 General Fund Budget and the 2016 Property Tax levy on December 21, 2015, and WHEREAS, the City Council desires to establish the following direction regarding employee wages and benefits. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the following: 1. Employee Wage and Step Scale for 2016 (Exhibit A) 2. The Health / Insurance benefit package contributions by the city shall remain identical as that provided in 2015 with the city paying 70 percent of the 2016 premium increase in the Blue Cross/Blue Shield Health Insurance package administered by the LOGIS Joint Powers Organization. 3. The City Administrator is authorized to approve Step increases for eligible employees contingent upon a satisfactory performance evaluation. 4. The City Administrator is authorized to approve the hiring of part-time and seasonal employees for positions that have been approved in the 2016 budget. VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 21st day of December 2015. ________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 1 $15.81 $16.39 $16.97 $17.54 $18.12 $18.70 $19.28 2 $16.73 $17.34 $17.95 $18.57 $19.18 $19.79 $20.40 3 $17.71 $18.35 $19.00 $19.65 $20.30 $20.95 $21.59 4 $18.74 $19.42 $20.11 $20.80 $21.48 $22.17 $22.85 5 $19.83 $20.56 $21.28 $22.01 $22.73 $23.46 $24.18 6 $20.99 $21.75 $22.52 $23.29 $24.06 $24.83 $25.59 7 $22.21 $23.02 $23.84 $24.65 $25.46 $26.27 $27.09 8 $23.51 $24.37 $25.23 $26.09 $26.95 $27.81 $28.67 9 $24.88 $25.79 $26.70 $27.61 $28.52 $29.43 $30.34 10 $26.33 $27.29 $28.25 $29.22 $30.18 $31.14 $32.10 11 $27.86 $28.88 $29.90 $30.92 $31.94 $32.96 $33.98 12 $29.22 $30.29 $31.36 $32.43 $33.50 $34.57 $35.63 13 $30.65 $31.77 $32.89 $34.01 $35.13 $36.25 $37.37 14 $32.00 $33.17 $34.34 $35.51 $36.68 $37.85 $39.02 15 $33.41 $34.63 $35.85 $37.07 $38.29 $39.52 $40.74 16 $34.88 $36.15 $37.43 $38.71 $39.98 $41.26 $42.53 17 $36.41 $37.75 $39.08 $40.41 $41.74 $43.07 $44.41 18 $37.84 $39.23 $40.61 $41.99 $43.38 $44.76 $46.15 19 $39.33 $40.76 $42.20 $43.64 $45.08 $46.52 $47.96 20 $40.87 $42.36 $43.86 $45.35 $46.85 $48.34 $49.84 Position Start 1 Year 2 Year Rink Attendant $8.72 $9.21 $9.69 Maintenance Worker 1 $11.02 $11.63 $12.24 Maintenance Worker 2 $14.69 $15.50 $16.32 Snow Plow Operator $20.20 $21.32 $22.44 Start-2080 hours 2081-4160 hours Over 4160 hours Police Officer-PT $22.50 $23.75 $25.00 EXHIBIT A - 2016 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE Steps 2016 PART-TIME AND SEASONAL WAGE SCHEDULE 2016 FULL-TIME WAGE SCHEDULE STAFF REPORT Agenda Item 11e. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: 2016 Water and Sewer Budgets Action Required: Approval Summary: Annually the City Council must adopt a budget for the water and sanitary sewer funds. Attached to this document is the recommended budget that was recently reviewed at the December 10, 2015 City Council meeting. This budget will need to be adjusted in 2016 to reflect any changes in the billing structure approved by the Council. Financial/Budget: The Water and Sanitary Sewer Funds are enterprise funds and must cover their costs over time without subsidy from the general fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Adopt Resolution 2015-67 Adopting 2016 Water and Sewer Budgets as presented. 2. Adopt Resolution 2015-67 Adopting 2016 Water and Sewer Budgets with amendments. Recommendation: Adopt Resolution 2015-67 Adopting 2016 Water and Sewer Budgets as presented. Council Action: Consider a motion to adopt Resolution 2015-67 2016 Water and Sewer Budgets as presented. Attachments: 1. Resolution 2015-67 2. 2016 Water Budget 3. 2016 Sanitary Sewer Budget City of Corcoran December 21, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015-67 MOTION BY: SECONDED BY: RESOLUTION ADOPTING 2016 BUDGETS FOR THE WATER AND SEWER FUNDS WHEREAS, it is the policy of the Corcoran City Council to prepare and adopt budgets for the Water and Sewer Funds; and BE IT RESOLVED, by the Council of the City of Corcoran, County of Hennepin, State of Minnesota, hereby adopts the 2016 Water and Sewer Fund Budgets with the follow proposed revenues and expenditures: Fund Revenues Expenditures Water Fund (601) $202,800 $200,283 Sewer Fund (602) $260,450 $177,919 VOTING AYE VOTING NAY Guenthner, Ken Guenthner, Ken Hank, Pat Hank, Pat Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Thomas, Ron Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 21st day of December 2015. ___________________________________ Ken Guenthner - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator WATER FUND 2016 BUDGET REVENUE ActCode Account Descr 2014Actual 2015Budget 2015Actual BalanceRemaining 2016 Budget Comment 601-49400-36202 R 601-49400-36202 Developer Contribution $530,000.00 $0.00 $150,000.00 ($150,000.00)$0.00 601-49400-36210 R 601-49400-36210 Interest Earnings $2,776.99 $0.00 $897.58 $1,000.00 $1,000.00 601-49400-36233 R 601-49400-36233 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37100 R 601-49400-37100 Hydrant Sales $0.00 $582.00 $0.00 $582.00 $0.00 601-49400-37110 R 601-49400-37110 Water Residential Usage $0.00 $0.00 $2,199.26 ($1,086.73)$11,050.00 37 homes at 99,000 gallons (9 months at 6,000; 3 months at 15,000) 601-49400-37120 R 601-49400-37120 Water Commercial/Industrial $0.00 $0.00 $341.44 ($170.46)$0.00 601-49400-37130 R 601-49400-37130 Water Trunk Charges $63,457.00 $128,750.00 $132,767.00 ($4,017.00)$159,150.00 30 new homes with trunk charges 601-49400-37150 R 601-49400-37150 Water Access Charges (WAC)$50,000.00 $72,400.00 $0.00 $72,400.00 $15,450.00 30 new homes with connection charges $1,030 each (15 prepaid) 601-49400-37160 R 601-49400-37160 Water Penalties $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37170 R 601-49400-37170 Water Meters $0.00 $6,600.00 $9,621.99 ($2,402.95)$9,900.00 30 new homes with water meters $330 each 601-49400-37180 R 601-49400-37180 Water Install/Inspect Fee $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37190 R 601-49400-37190 Maple Grove Connection $0.00 $0.00 $68,370.00 ($63,900.00)$63,900.00 30 new homes paying Maple Grove connection fee $2,130 each 601-49400-39200 R 601-49400-39200 Transfer from Other Fund $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-39700 R 601-49400-39700 Capital Contributions Gov Act $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $646,233.99 $208,332.00 $364,197.27 ($147,595.14)$260,450.00 EXPENSE ActCode Account Descr 2014Actual 2015Budget 2015Actual BalanceRemaining 2016 Budget Comment 601-49360-720 E 601-49360-720 Operating Transfers ($125,886.80)$0.00 $0.00 $0.00 $30,950.50 Payment to general fund for staf time 601-49400-100 E 601-49400-100 Wages and Salaries (GENERAL)$0.00 ($9,900.00)$0.00 ($9,900.00)$0.00 601-49400-110 E 601-49400-110 Overtime $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-121 E 601-49400-121 PERA $0.00 ($718.00)$0.00 ($718.00)$0.00 601-49400-122 E 601-49400-122 FICA $0.00 ($614.00)$0.00 ($614.00)$0.00 601-49400-126 E 601-49400-126 Medicare $0.00 ($144.00)$0.00 ($144.00)$0.00 601-49400-130 E 601-49400-130 Employer Paid FSA $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-131 E 601-49400-131 Employer Paid Health $0.00 ($2,457.00)$0.00 ($2,457.00)$0.00 601-49400-132 E 601-49400-132 Medical Cafeteria Plan $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-133 E 601-49400-133 Employer Paid H S A $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-134 E 601-49400-134 Employer Paid HRA $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-200 E 601-49400-200 Office Supplies (GENERAL)$0.00 ($100.00)$0.00 ($100.00)$100.00 601-49400-208 E 601-49400-208 Training and Instruction $0.00 ($1,000.00)($50.00)($950.00)$1,000.00 601-49400-210 E 601-49400-210 Operating Supplies (GENERAL)$0.00 ($1,000.00)($81.20)($918.80)$1,000.00 601-49400-212 E 601-49400-212 Motor Fuels $0.00 ($800.00)$0.00 ($800.00)$0.00 Formula or $0 601-49400-215 E 601-49400-215 Water Meters $0.00 ($10,000.00)($11,515.09)($288.93)$9,000.00 30 meters at $300 ea 601-49400-216 E 601-49400-216 Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-300 E 601-49400-300 Professional Srvs (GENERAL)($440.00)($5,000.00)($1,260.00)($3,740.00)$2,500.00 601-49400-303 E 601-49400-303 Engineering Fees $0.00 ($5,000.00)($17,477.39)$12,477.39 $5,000.00 601-49400-304 E 601-49400-304 Legal Fees $0.00 ($500.00)($116.62)($383.38)$500.00 601-49400-310 E 601-49400-310 Other Professional Services ($167.20)($17,300.00)($8,250.00)($9,050.00)$16,500.00 Maple Grove connection payback 601-49400-311 E 601-49400-311 Water Purchased $0.00 $0.00 $0.00 $0.00 $6,500.00 3,663,000 used; 366,300 unbillable 601-49400-321 E 601-49400-321 Telephone $0.00 ($160.00)$0.00 ($160.00)$0.00 601-49400-352 E 601-49400-352 General Notices and Pub Info $0.00 ($100.00)$0.00 ($100.00)$0.00 601-49400-360 E 601-49400-360 Insurance (GENERAL)$0.00 $0.00 $0.00 $0.00 $500.00 601-49400-364 E 601-49400-364 Workers Comp Insurance $0.00 ($519.42)$0.00 ($519.42)$500.00 601-49400-380 E 601-49400-380 Utility & Services (GENERAL)($110.23)($480.00)($87.35)($410.68)$250.00 601-49400-400 E 601-49400-400 Repairs & Maint Cont (GENERAL)$0.00 ($1,500.00)$0.00 ($1,500.00)$1,500.00 601-49400-420 E 601-49400-420 Depreciation ($31,140.02)$0.00 $0.00 $0.00 $0.00 601-49400-433 E 601-49400-433 Dues and Memberships $0.00 ($1,000.00)($275.00)($725.00)$1,000.00 601-49400-510 E 601-49400-510 Land $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-520 E 601-49400-520 Buildings and Structures ($300,000.00)$0.00 $0.00 $0.00 $0.00 601-49400-530 E 601-49400-530 Improvements Other Than Bldgs $0.00 $0.00 $28,115.04 ($28,115.04)$0.00 601-49400-550 E 601-49400-550 Motor Vehicles $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-570 E 601-49400-570 Office Equip and Furnishings $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-580 E 601-49400-580 Other Equipment $0.00 ($25,000.00)($7,855.69)($17,694.31)$0.00 601-49400-610 E 601-49400-610 Interest ($15,811.00)$0.00 ($52,659.00)$52,659.00 $52,668.00 601-49400-611 E 601-49400-611 Bond Issuance Costs ($56,923.00)($43,830.00)$0.00 ($43,830.00)$48,450.00 601-49400-720 E 601-49400-720 Operating Transfers $0.00 ($2,800.00)$0.00 ($2,800.00)$0.00 TOTAL ($530,478.25)($129,922.42)($71,512.30)($60,782.17)$177,918.50 SEWER FUND 2016 BUDGET REVENUE ActCode Account Descr 2014Actual 2015Budget 2015Actual BalanceRemaining 2016 Budget Comment 602-49450-36210 R 602-49450-36210 Interest Earnings $1,921.52 $0.00 $405.22 ($405.22)$600.00 602-49450-36233 R 602-49450-36233 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-37210 R 602-49450-37210 Sewer Residential $0.00 $1,004.00 $1,608.04 ($604.04)$16,100.00 37 homes, 6,000 gallons per month 602-49450-37220 R 602-49450-37220 Sewer Commercial/Industrial $0.00 $0.00 $21.63 ($21.63)$0.00 ? 602-49450-37230 R 602-49450-37230 Sewer Trunk Charges $43,849.50 $77,750.00 $80,175.80 ($2,425.80)$96,100.00 30 new homes with trunk charges 602-49450-37260 R 602-49450-37260 Sewer Penalties $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-37270 R 602-49450-37270 Sewer Access Charges (SAC)$50,000.00 $82,000.00 $67,095.00 $14,905.00 $90,000.00 30 new homes with SAC $2,485 each; 15 city charges 602-49450-37280 R 602-49450-37280 Sewer Install/Inspect Fee $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-39200 R 602-49450-39200 Transfer from Other Fund $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-39700 R 602-49450-39700 Capital Contributions Gov Act $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $95,771.02 $160,754.00 $149,305.69 $11,448.31 $202,800.00 EXPENSE ActCode Account Descr 2014Actual 2015Budget 2015Actual BalanceRemaining 2016 Budget Comment 602-49360-720 E 602-49360-720 Operating Transfers ($125,886.79)$0.00 $0.00 $0.00 $30,950.50 Payment to general fund for staff time 602-49450-100 E 602-49450-100 Wages and Salaries (GENERAL)$0.00 ($9,900.00)$0.00 ($9,900.00)$0.00 602-49450-110 E 602-49450-110 Overtime $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-121 E 602-49450-121 PERA $0.00 ($718.00)$0.00 ($718.00)$0.00 602-49450-122 E 602-49450-122 FICA $0.00 ($614.00)$0.00 ($614.00)$0.00 602-49450-126 E 602-49450-126 Medicare $0.00 ($144.00)$0.00 ($144.00)$0.00 602-49450-130 E 602-49450-130 Employer Paid FSA $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-131 E 602-49450-131 Employer Paid Health $0.00 ($2,458.00)$0.00 ($2,458.00)$0.00 602-49450-132 E 602-49450-132 Medical Cafeteria Plan $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-133 E 602-49450-133 Employer Paid H S A $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-134 E 602-49450-134 Employer Paid HRA $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-200 E 602-49450-200 Office Supplies (GENERAL)$0.00 ($100.00)$0.00 ($100.00)$100.00 602-49450-208 E 602-49450-208 Training and Instruction $0.00 ($1,000.00)($50.00)($950.00)$1,000.00 602-49450-210 E 602-49450-210 Operating Supplies (GENERAL)$0.00 ($1,000.00)($23.74)($976.26)$1,000.00 602-49450-212 E 602-49450-212 Motor Fuels $0.00 ($800.00)$0.00 ($800.00)$0.00 602-49450-216 E 602-49450-216 Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-300 E 602-49450-300 Professional Srvs (GENERAL)($440.00)($5,000.00)($1,260.00)($3,740.00)$5,000.00 602-49450-303 E 602-49450-303 Engineering Fees $0.00 ($5,000.00)($1,845.25)($3,154.75)$5,000.00 602-49450-304 E 602-49450-304 Legal Fees $0.00 ($500.00)($73.38)($426.62)$500.00 602-49450-310 E 602-49450-310 Other Professional Services $0.00 ($82,441.00)($66,424.05)($16,016.95)$74,550.00 SAC charges paid to MCES $2,485 each 602-49450-321 E 602-49450-321 Telephone $0.00 ($160.00)$0.00 ($160.00)$0.00 602-49450-352 E 602-49450-352 General Notices and Pub Info $0.00 ($100.00)$0.00 ($100.00)$100.00 602-49450-360 E 602-49450-360 Insurance (GENERAL)$0.00 $0.00 $0.00 $0.00 $500.00 602-49450-364 E 602-49450-364 Workers Comp Insurance $0.00 ($519.42)$0.00 ($519.42)$500.00 602-49450-380 E 602-49450-380 Utility & Services (GENERAL)($103.36)($480.00)($745.80)$265.80 $1,000.00 Lift station electric 602-49450-400 E 602-49450-400 Repairs & Maint Cont (GENERAL)$0.00 ($1,500.00)$0.00 ($1,500.00)$1,800.00 602-49450-420 E 602-49450-420 Depreciation ($35,115.34)$0.00 $0.00 $0.00 $0.00 602-49450-431 E 602-49450-431 Misc Expense $0.00 $0.00 ($151.00)$151.00 $1,000.00 602-49450-433 E 602-49450-433 Dues and Memberships $0.00 ($1,000.00)$0.00 ($1,000.00)$1,000.00 602-49450-510 E 602-49450-510 Land $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-520 E 602-49450-520 Buildings and Structures $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-530 E 602-49450-530 Improvements Other Than Bldgs $0.00 $0.00 ($26,271.28)$26,271.28 $0.00 602-49450-550 E 602-49450-550 Motor Vehicles $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-570 E 602-49450-570 Office Equip and Furnishings $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-580 E 602-49450-580 Other Equipment $0.00 ($25,000.00)($5,861.60)($19,138.40)$0.00 602-49450-610 E 602-49450-610 Interest $0.00 $0.00 ($40,591.00)$40,591.00 $39,732.00 602-49450-611 E 602-49450-611 Bond Issuance Costs ($43,951.00)($50,420.00)$0.00 ($50,420.00)$36,550.00 602-49450-720 E 602-49450-720 Operating Transfers $0.00 ($2,800.00)$0.00 ($2,800.00)$0.00 TOTAL ($205,496.49)($191,654.42)($143,297.10)($48,357.32)$200,282.50 STAFF REPORT Agenda Item 11f. Council Meeting: December 21, 2015 Prepared By: Brad Martens Topic: 2016 City Council Calendar Action Required: Approval Summary: Attached to this report is a proposed schedule for City Council and Commission meetings for 2016. Staff requests the Council approve the calendar as presented. City Council meetings in November and December have been moved due to the Thanksgiving and Christmas holidays. Additionally, staff is requesting the City Council to consider scheduling a work session for early to review and discuss goals and priorities for year. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Approve 2016 City Calendar as presented. 2. Approve 2016 City Calendar with amendments. Recommendation: Approve 2016 City Calendar as presented. Council Action: Consider a motion to approve 2016 City Calendar as presented. Attachments: 1. 2016 City Calendar S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12 10 11 12 13 14 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19 17 18 19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24 25 26 24 25 26 27 28 29 30 28 29 27 28 29 30 31 31 S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 7 1 2 3 4 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 3 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 30 31 SEPTEMBER Parks & Trails Commissions OCTOBER NOVEMBER DECEMBER Planning Commission 2016 CITY OF CORCORAN Meetings Council City Holiday JANUARY FEBUARY MARCH APRIL MAY JUNE JULY AUGUST City of Corcoran 2016 City Council Schedule Agenda Item 13. Page 1 of 1 January 14, 2016 • Performance Report • Improvement Hearing – Willow Drive Project o Consider ordering plans and specifications • Annual Appointments • Gambling Ordinance • Credit Card Processing Services • TMDL Comments • Resolution declaring building hazardous; order to remove • Commission Appointment Process January 28, 2016, • Planning Project Update • Code Compliance Report • Review bids for downtown utility and street improvement project • Review of planning budget and 2016 priorities February 11, 2016 • Adopt Set Sale Resolution for 2016 Bonds • Willow Drive Project – Call Assessment Hearing for March 10, 2016 • Legislative Priorities – 2016 session • Water and Sanitary Sewer Billing • Employee Handbook Update February 25, 2016, • Planning Project Update • Code Compliance Report • Approve Issuance of 2016 Bonds March 10, 2016 • Willow Drive Project – Assessment Hearing o Approve plans and specifications o Authorize advertisement of bids