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Home My WebLink About2015-11-23 Council MinutesCity of Corcoran City Council Meeting Minutes November 23, 2015 - 7:00 PM The Corcoran City Council met on November 23, 2015, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gottschalk, and City Planner Lindahl, City Engineer Torve, Lieutenant Burns, and Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:OOpm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted the addition of Item 6b. MOTION: made by Thomas, seconded by LaFave to approve the agenda as amended. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum David Remer, Owner Lawn King, 7555 County Road 116, addressed the Council on the street right of way and easement vacation, noting the history of the vacation and that the vacation should have been completed. Loren Leuer, Owner Westside Tire, 19925 75th Avenue North, addressed the Council on the street right of way and easement vacation, noted that building permits had been issued and that the vacation should have been completed. 5. Presentations a. Hope Center Update — Brian Dejewski Brian Dejewski and Jill Dejewski provided an update on the Hope Center. The Dejewski's on behalf of Moblie Hope, presented the City a check for $127,056.80, which was the portion that the Mobile Hope owed the City for the construction of the Hope Center. 6. Consent Agenda a. Draft Minutes of November 12, 2015 Council Meeting MOTION: made by LaFave, seconded by Thomas to approve Item 6a. Voting Aye: Guenthner, Hank, Keefe, LaFave and Thomas (Motion carried 5:0) b. Liability Coverage Waiver City Clerk /Administrative Services Coordinator Beise described the statutory limits and the history of not waiving coverage. Mayor Guenthner provided some historical context for this form, noting it was a policy decision possibly effecting the City's finances. MOTION: made by Keefe seconded by Thomas to approve Item 6b. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas seconded by Hank to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes November 23, 2015 - 7:00 PM b. All Other Financial Claims MOTION: made by Keefe seconded by LaFave to approve all other claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Update; report received. b. Code Compliance Report; report received. 9. Planning Business / Landform a. Spanier Conditional Use Permit and After - the -Fact Variance for an accessory building exceeding allowable sidewall height at 10520 Cain Road (PID 02- 119 -23 -23 -0004) (City file no. 15 -019) City Planner Lindahl presented the report, noting that existing structure would need to be moved if the variance is not granted. Council discussed. MOTION: made by Hank seconded by Thomas to adopt Resolution 2015 -62 approving the after - the -fact variance and conditional use permit. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. PUBLIC HEARING. Lennar Vacation of Easement for Ravinia (Ebert Property) (City file no. 15 -020) (continued from October 8'h) City Planner Lindahl presented the report, noting three easements were not included in the approval for the plats. Mayor Guenthner opened the public hearing. No persons were present to comment. MOTION: made by LaFave seconded by Hank to close the public hearing. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Thomas seconded by Keefe to adopt Resolution 2015 -61 approving the vacations. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Street Right -of -Way and Easement Vacation City Administrator Martens presented the report noting the estimated cost for the vacation. Council discussed who should initiate the project and the steps to ensure recording. MOTION: made by Hank seconded by LaFave to proceed with the process to draft and record the document and request the benefiting property owner fund half the cost. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Park Place Storage Sketch Plan City Planner Lindahl presented the report, noting that the property owner is asking to dedicate right - of -way instead of improving the public street. Council discussed the request and provided comments on the right -of -way and additional accesses. 10. Unfinished Business a. Zoning Ordinance Review— Private Drive Regulations City Administrator Martens presented the report, outlining the recent ordinance amendments. Council discussed the City's role in private road ways, market forces with paved vs. gravel, and the policy of private driveways. MOTION: made by Thomas seconded by Keefe Direct staff to further amend the ordinance requiring a paved apron of 100 foot if accessing off a public street and begin the review process. Ayes: Guenthner, Keefe, and Thomas Nays: Hank and LaFave (Motion carried 3:2) b. Paving Gravel Collector Roads City of Corcoran City Council Meeting Minutes November 23, 2015 - 7:00 PM City Administrator Martens presented the report. Council discussed the costs of the different road sections. Councilors discussed their support for either the Willow /Larkin project or Trail Haven. MOTION: made by Thomas seconded by Keefe selecting option #2 as presented (paving Willow and Larkin Roads by 2022). Ayes: Guenthner, Keefe, LaFave, and Thomas Nay: Hank (Motion carried 4:1) MOTION: made by LaFave seconded by Thomas to authorize staff to obtain a benefit letter. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. 2016 Budget City Administrator Martens presented the report. Council had no comments. d. Radar Speed Display Signs Lieutenant Burns presented the report. Council discussed the data capabilities and preference for portability of signs. MOTION: made by LaFave — Second: Thomas to direct staff to investigate purchasing two portable speed signs and bring back financing options. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 11. New Business a. Compensation Study Process City Administrator Martens presented the report. Council discussed impartiality for this process. Per consensus, Council directed staff to obtain quotes to complete a compensation study. b. 2016 Union Contract City Administrator Martens presented the report noting the major changes. Mayor Guenthner thanked Councilor Hank and staff for their time spent on the negotiations. MOTION: made by LaFave seconded Thomas to approve the contract as presented. Councilor Hank noted he would not vote for the contract as there is no incentive for employees coming back to work for an injury on duty. Council discussed previous workers compensation practices. Ayes: Guenthner, Keefe, LaFave, and Thomas - Nay: Hank (Motion carried 4:1) c. Employees, Elected Official, and Appointed Official Recognition Program City Administrator Martens presented the report. MOTION: made by LaFave second: Keefe to approve Resolution 2015 -63 amending the employee, elected official and appointed official recognition program. (Motion carried 5:0) d. City Administrator Performance Evaluation Mayor Guenthner outlined the evaluation process. Per consensus, council accepted the evaluation form. 12. Unscheduled Items No unscheduled were presented. 13.2015 Council Schedule City Administrator Martens reviewed the upcoming draft Council schedule. 14. Council Liaison Calendar City Administrator Martens noted that the December Planning and Parks and Trails meetings have been cancelled. 15. Adjournment MOTION: made by LaFave seconded by Thomas to adjourn. City of Corcoran City Council Meeting Minutes November 23, 2015 - 7:00 PM Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:12pm. tsica Beise — City Clerk/Administrative Services Coordinator