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HomeMy WebLinkAbout2015-11-12 Council MinutesCity of Corcoran City Council Meeting Minutes November 12, 2015 - 7:00 PM The Corcoran City Council met on November 12, 2015, at City Hall in Corcoran, MN. Present were Mayor Guenthner, Councilor Hank, and Councilor Thomas. Councilors Keefe and LaFave were excused. Also present were City Administrator Martens, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:00pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted there were three additions: Item 8c. Update on the Public Works Building; Item 8d. Police Officer; Item 11d. City Hall Parking Lot Lights. Councilor Thomas requested an addition of Item 1le. Private Driveway Discussion. MOTION: made by Thomas, seconded by Hank to approve the agenda as amended. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) 4. Open Forum Ken Kluk, 21800 County Road 50, suggested to the Council that a street light be added at the intersection of Commerce Street and County Road 10. 5. Presentations Doug Baines, Elm Creek Watershed Commission Chair, presented information on the Elm Creek Watershed Commission with an overview of the commission and the current projects including a variety of studies and outreach. Council discussed animals, wetland buffering, storm water and future compliance. 6. Consent Agenda a. Draft Minutes of October 22, 2015 Council Meeting b. KDV Engagement Letter c. Ice Rink Attendant Job Description and Hiring Authorization d. CIP Portable Radio Replacement MOTION: made by Hank, second by Thomas to approve the consent agenda as presented. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Hank to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) b. All Other Financial Claims MOTION: made by Hank, seconded by Thomas to approve all other claims as presented. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) 8. Staff Reports / Memos /Commissions City of Corcoran City Council Meeting Minutes November 12, 2015 - 7:00 PM a. Financial Performance Report Council discussed employer paid health, Ag Preserve Credit and building permit revenue. Information on the Ag Preserve Credit was going to be sent to council by City Administrator Martens. b. Community Advisory Team Update; report received. c. Update on the Public Works Building City Administrator Martens updated the Council noting that City Attorney Carson was conferring with another attorney and will be meeting with staff by the end of November. An update on the building will be brought forward at the December 10th meeting. d. Police Officer Recognition Director of Public Safety Gottschalk recognized Police Officer Irish for his meritorious service award he received from the Rogers Police Department for an incident that Officer Irish assisted their department with. Council congratulated and thanked Officer Irish. 9. Planning Business / Landform a. Street Right -of -Way and Easement Vacation City Administrator Martens presented the report noting that the property was thought to have been vacated. Council discussed the responsibility of the costs, noting that typically the property owner requesting the vacation pays the costs associated with the project. Per consensus, Council is amenable to the vacation and directed staff to bring the costs of the vacation at the next meeting. 10. Unfinished Business a. City Council Compensation City Administrator Martens presented the report noting the update to the materials for surrounding communities and the average for the metro for similar sized cities. Council discussed the arbitrary nature of these salaries and the average salaries for communities of similar size. MOTION: made by Guenthner, seconded by Thomas to direct staff to take the steps necessary create the legal framework to have the incoming Council paid the average salaries of $4,620 for Mayor and $3,641 for Councilmembers effective January 1, 2017. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) b. City Council Email Addresses City Administrator Martens presented the report, noting that staff would have the City's IT consultant present for the implementation prior to a Council meeting. Council discussed the desire for support setting up the emails on their devices. MOTION: made by Hank, seconded by Thomas to direct staff to initiate City email address for Councilmembers. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) c. Hazardous Property Update — 20112 County Road 10 City Administrator Martens presented the report outlining the options to address the hazardous property and noted that if the City is interested in allocating TIF funds for the project they should be allocated before bond issuance. Council discussed the net value, public safety concerns and how the assessment would be paid. MOTION: made by Thomas, seconded by Hank to direct staff to enforce the order to raze and remove the building. Voting Aye: Guenthner, Hank, and Thomas City of Corcoran City Council Meeting Minutes November 12, 2015 - 7:00 PM (Motion carried 3:0) 11. New Business a. Ordinance Regulating Peddlers, Solicitors and Transient Merchants City Clerk /Administrative Services Coordinator Beise presented the report outlining the definitions of these types of activities, the proposed licensing and registration processes, the exemptions and options for Council. Council discussed the need for this ordinance and the complexity of the ordinance. Director of Public Safety Gottschalk noted the ordinance provides additional leverage for regulating and discussed the enforcement of the proposed ordinance. Per Council consensus, staff was directed to work with the City Attorney to create an ordinance to regulate peddlers, solicitors and transient merchants. b. Background Check Policy City Clerk /Administrative Services Coordinator Beise presented the report, noting that per the discussion of an ordinance regulating the peddlers, solicitors and transient merchants, staff would take any comments on the presented policy but would bring back the policy when the ordinance is presented. Per Council consensus, staff was directed to proceed in bringing this forward at a future meeting. c. Draft 2016 Fee Schedule City Administrator Martens presented information on the proposed changes. Staff will be presenting the 2016 Fee Schedule for adoption in December. d. City Hall Parking Lot Lights City Administrator Martens presented the report outlining the costs of changing the existing bulbs as compared to upgrading to LED lights. MOTION: made by Hank, seconded by Thomas to direct staff to replace the City Hall Parking lot lights in an amount not to exceed $5,500. Voting Aye: Guenthner, Hank, and Thomas (Motion carried 3:0) e. Private Driveway Discussion City Administrator Martens noted he met with Richard and Judy Fehns suggested discussing with a Councilmember to bring their concern regarding the paving requirement for private driveways. Council discussed ramifications of the current ordinance and how it was crafted. Per Council consensus, staff was directed to bring forward a short memo on the item at the November 23rd meeting. 12. Unscheduled Items No unscheduled items were presented. 13.2015 Council Schedule City Administrator Martens reviewed the draft upcoming Council schedule. 14. Council Liaison Calendar Mayor Guenthner inquired if another Council member would be interested in attending the November Parks and Trails Commission. Councilor Hank was going to confirm with City Administrator Martens if he was able to attend. 15. Adjournment MOTION: made by Thomas, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, and Thomas City of Corcoran City Council Meeting Minutes November 12, 2015 - 7:00 PM (Motion carried 3:0) e sica Beise — City Clerk/Administrative Services Coordinator