HomeMy WebLinkAbout2015-11-17 - Parks & Trails Agenda PacketCity of Corcoran
Corcoran Parks and Trails Commission
Agenda
November 17, 2015 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
b. Minutes – October 20, 2015*
4. Open Forum
5. Presentations
6. Old/Unfinished Business
7. New Business
a. Park Planning Discussion – Flagship Recreation*
b. December Parks and Trails Commission meeting*
8. Reports/Information
a. Active Planning Applications – Informational only*
9. Subcommittee & Miscellaneous Reports
a. City Council Report – Mayor Guenthner*
b. Athletic Association
c. Park Dedication Fund*
10. Other Business- none
11. Announcements - none
12. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
City of Corcoran
Corcoran Parks and Trails Commission
Minutes
October 20, 2015 - 7:00 PM
Item 3b.
b
The Corcoran Parks and Trails Commission met on October 20, 2015, at City Hall in Corcoran,
Minnesota. Present were, Commissioners - Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran,
and Strehler.
Absent: Commissioner Tessmer
Also present City Administrator Martens.
Commissioner Anderson called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
Motion: Made by Nybo, seconded by Meister, to approve the agenda as presented.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 8:0)
b. Minutes September 15, 2015
Motion: Made by Dale, seconded by Nybo, to approve the Minutes as with correction to which
members voted and abstained on item 3b.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 8:0)
4. Open Forum - None
5. Presentations - None
6. Old/Unfinished Business
a. Neighborhood Park Planning – Ravinia - Commission members discussed what items
should be a priority for the initial phase of park construction for the proposed neighborhood
park in Ravinia. Priority items included the following: play amenities for children of all ages,
seating for adults, water for drinking, toilet, lighting (solar/timed), plantings
(trees/native/prairie), shade structure (pergola or similar). The Commission also discussed
the desire to add amenities in the future such as a community fire pit, grills, shelter, and
community garden. Staff was directed to have presenter at November meeting to provide
examples of what types of play amenities are available.
b. Twins Community Fund Hennepin County Youth Baseball/Softball Grant – City Administrator
Martens informed the Commission that a grant application had been submitted in the
amount of $12,275 and that the City will be notified by December 20th if we will be receiving
funds.
7. New Business
a. Memorial Garden donation request – City Administrator Martens presented a request to
install a granite bench in the memorial garden. The Commission was in favor of the bench
design as long as it matched the same color of other benches. The Commission however
was not in favor of installing another bench in the rock bed or garden area. The Commission
recommended that other locations be identified by staff as possible options such as near the
pond.
8. Reports/Information
a. Active Planning Applications - Informational only, no action taken
City of Corcoran
Corcoran Parks and Trails Commission
Minutes
October 20, 2015 - 7:00 PM
Item 3b.
b
9. Subcommittee and Miscellaneous Reports
a. City Council Report – City Administrator Martens updated the Commission on City Council
activities
b. Athletic Association – Commissioner Dale informed the Commission that the Corcoran
Athletics Association will not be holding their pancake breakfast in 2016.
c. Park Dedication Fund – Informational only
10. Other Business
Commissioner Robran informed the Commission that Country Daze is considering adding a band
for Thursday evening at the 2016 Country Daze event.
11. Announcements - None
12. Adjournment
Motion: Made by Dale, seconded by Krueger, to adjourn the meeting at 8:31 pm.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, and Strehler
(Motion carried 8:0)
Submitted by
Brad Martens City Administrator
7a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: November 17, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Park Planning Discussion – Flagship Recreation
______________________________________________________________________
Recently the Parks and Trails Commission have begun the planning process for the
proposed neighborhood park in Ravinia. As part of that process, staff was directed to
bring a representative of a playground company to a meeting to hear from their
experience in park planning.
At the November meeting, a representative of Flagship Recreation will be present.
Flagship Recreation has been involved with donating some improvements to the
playground at Maple Hill Estates and is familiar with the project. I have asked the
representative to be prepared to discuss the following:
• Lessons learned over the years:
o This is the first playground we’ll be designing in many years. What have
you learned over time that would be helpful for us to know:
Is open space important; how to plan for shade; what do kids
actually like to play on vs. what is pretty to adults
• What options even exist
o What can be done with park design these days? Give us some examples
of creative designs and themes. The group is interested in an agricultural,
rural theme.
• What can be done with a hard court surface?
o Multiple uses
• What are the best uses for building community?
o The group is interested in a community fire pit. Is this a good idea? What
other amenities lead to people coming together and interacting?
Attachment:
N/A
7b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: November 17, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: December Parks and Trails Commission meeting
______________________________________________________________________
The December meeting of the Parks and Trails Commission is scheduled for December
15, 2015. In years past, the Commission has chosen to cancel this meeting due to the
busy holiday season. Staff would like the Commission to discuss possibly cancelling this
meeting.
Attachment:
N/A
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE October 13, 2015
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1. Tom Spanier request for an After-the-fact Variance and Conditional Use Permit (CUP) for an
accessory building at 10520 Cain Road (PID 02-119-23-23-0004) (City file no. 15-019). The
applicant is requesting approval for an after-the-fact variance for the existing building that was not
constructed in compliance with the setback requirements in place at the time of construction. The
applicant is requesting a CUP for an addition that exceeds the sidewall height. The item was tabled at
the October 1st Planning Commission meeting and continued to the November 5th meeting for a public
hearing. The City Council is expected to act on this request at their November 23rd meeting.
2. “Ravinia” Easement Vacation (City file no. 15-020). Lennar is requesting vacation of two drainage
and utility easements. These are clean up issues and the old easements are no longer needed as the
platting process is providing the required easements along lot lines and over waterbodies. The public
hearing tabled at the October 8th City Council meeting and continued to the November 23rd meeting.
3. Design Guidelines Update for Southeast District/Downtown (city file 15-021). The City received
funding from Hennepin County for this project. The Project Management Team (PMT) includes the
city administrator, city planner and Hennepin County staff. The Citizen Advisory Team (CAT) met on
October 5th and we will be holding a Community Workshop on October 13th. The work will be
completed by January 2016. A second community open house will be held in January. The City could
then hold a public hearing for adoption in March of 2016.
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting when
more information is available on the Loretto sewer project.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and
address some other questions or concerns from him. We hope to be able to wrap this up in the near
future.
3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31-
119-23-34-0007) (13-006). This item was approved by the City Council on July 11th. All required
Agenda Item 8a.
MEMORANDUM 2
improvements have been made. Staff has reduced the letter of credit and is keeping a very small
letter of credit in place to ensure the landscaping survives one year as required by the City Code.
4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07-119-23-43-0004) (City File No. 13-031) The applicant
requested approval of a 5,500 square feet detached, accessory building with 20-foot sidewalls. The
City Council approved this item on January 23rd. The applicant must comply with all conditions of
approval (which require landscaping improvements) and then staff will inspect before refunding any
remaining escrow. The landowner recently contacted staff and is working to address the outstanding
landscape requirements.
5. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09-119-23-41-0011) (City File 14-
006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by
the City Council on May 22nd. The applicant will prepare mylars for signature and filing. After the
documents are filed, the remaining escrow can be released.
6. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel
property at 20400 County Road 10 (City file 14-027). The City Council approved the request on
December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD
development plan. Peachtree Partners did not buy the property, but a different developer could still
proceed with the approved plan. The next step would be for a developer to submit a final PUD plan
and plat prior to expiration of the approvals on December 11, 2016.
7. Corcoran Public Works Site Plan Amendment and Variance (city file 15-006). The site plan
amendment and variance are to grant after-the-fact approvals for changes to the approved site plan
that were made in the field and generally authorized by the subcommittee. The gravel drive and
storage area that was added on the south area of the fenced yard requires a variance. The item was
reviewed at a public hearing at the April 2nd Planning Commission meeting and Council approved the
request at the April 23rd meeting. Final landscaping and close out issues will occur this summer.
8. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an
application for approval of a building addition, which required a conditional use permit, interim use
permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th
Planning Commission meeting and was approved by the City Council on June 25th. The applicant is
working to address the approval conditions.
9. Site Plan and Conditional Use Permit for a new Verizon Monopole at 23605 Co Rd 50 (PID30-
119-23-21-0001) (City File 15-016). Verizon has requested a conditional use permit and site plan for
a new telecommunications tower on the Gleason property located at the southwest corner of County
Roads 19 & 50. The public hearing was held at the Planning Commission on July 7th and they voted
unanimously to recommend approval. The City Council approved this item on July 23rd. The
applicant is working to address the conditions of approval and then will apply for a building permit.
10. “Strehler Estates” Preliminary Plat and Ordinance Amendment (PID 17-119-23-32-0004) (city file
no. 15-017). The applicant submitted a request for approval of a preliminary plat to create 4 lots and
an ordinance amendment to allow a private drive for property at 22900 Strehler Road. The Planning
Commission held a public hearing on September 3rd and voted unanimously to recommend approval.
The City Council approved the ordinance amendment (with two modifications) and the preliminary plat
on October 8th.
11. “Fehn Meadows” Preliminary Plat and Final Plat at 20909 County Road Number 117 (PID # 03-
119-23-12-0002 and PID 03-119-23-13-0001) (city file no. 15-018). The applicant is requesting
approval of a plat to readjust the lot lines between two parcels to create one lot and one outlot. The
Planning Commission held a public hearing on September 3rd and voted unanimously to recommend
approval. The City Council approved the preliminary plat and final plat on October 8th.
MEMORANDUM 3
Finally, there are a few projects that have not yet been started but have been identified as action items or
future projects. The City Council did not identify these items as 2015 priority projects:
1. City-Initiated Park Dedication Ordinance Update (City File 14-007). Staff was directed to bring
back other potential amendments for consideration in 2015, including revisions to clarify whether or
not existing homes are subject to park dedication when part of a plat, how to ensure that land
dedication in the rural areas is fairly required and a review of our park dedication requirements.
9a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: November 17, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
______________________________________________________________________
The Parks and Trails Commission last met on October 20, 2015. The following is a
recap of some of the items discussed at City Council meetings since that time. A full
recap can be found by reviewing the approved City Council minutes on the website
October 22, 2015
• Student Commissioner Application – Karin Beck
o Appointed Karin Beck to the Parks and Trails Commission as a student
member.
• Hennepin County User Agreement – Pictometry
o Approved an agreement with Hennepin County to secure access to their
Pictometry system. This system is a more advanced version of the GIS
data base we use with much more features. There is no cost to the City for
the access.
• Tax Increment Financing Report – History of Use of Funds
o Council reviewed a report on past use of TIF funds.
• Public Hearing – Downtown Utility and Street Improvement Project Assessments
o Council held the public hearing on the assessment roll which proposed
assessing $990,000 on 38 properties for the proposed project. One
individual spoke representing the Stanchion and outlined a request for a
reduced assessment due to the accessing being on CR 10 and not
commerce Street.
o Council adopted the resolution with the amendment to the Stanchion
property.
9a.
• Ordinance Amendment Request – Ground Mounted Solar
o Council considered a request from Ecoplexus to amend City Code to allow
for ground mounted solar. Council shared several concerns but ultimately
directed staff to move forward with drafting an ordinance for consideration
to allow ground mounted solar as an applicant requested project, with
Ecoplexus paying a $5,000 escrow.
• Utility Billing Process – Sewer Billing
o Council discussed the existing utility billing process, specifically related to
how the sewer portion is being billed. Staff was directed to bring back
some considerations for changes in billing structure at a future meeting.
• City Council Email Address
o Council discussed options for City Council communication. Staff was
directed to bring back a few options in more detail.
• Grant Opportunity – 2015 Business District Initiative
o Staff was directed to pursue a grant as presented.
November 12, 2015
The following is a list of some of the items that were on the agenda for the November
12th meeting. This report was completed prior to the meeting:
• Elm Creek Watershed Commission Chair – Doug Baines
• Ice Rink Attendant Job Description and Hiring Process
• Community Advisory Team Update
• Street Right-of-Way and Easement Vacation
• City Council Compensation
• City Council Email Addressses
• Hazardous Property Update – 20112 County Road 10
• Ordinance Regulating Peddlers, Solicitors, and Transient Merchants
• Background Check Policy
• Draft 2016 Fee Schedule
Attachments:
N/A
1 of 2
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
November 10, 215
Date Park
Dedication
Memorial
Park
Maintenance
01/15 Beginning Balance 2015 355,191.13 10,644.95
03/15 Interest earned 180.11
06/15 Garden Gate `(140.00)
06/15 Garden Gate (180.00)
03/15 Interest earned 1.33
04/15 Interest earned 0.18
06/15 Interest earned 1.15
06/15 Interest earned 69.40
07/15 Interest earned 0.08
08/15 Garden Gate (392.50)
08/15 Park Dedciation - Fox Ridge 2nd 3,000.00
09/15 Interest earned 35.37
11/15 Garden Gate (300.00)
2015 YTD ACTIVITY 358,478.75 9,632.45
ENDING BALANCE 358,478.75 9,632.45 368,111.20
CASH FUNDS
CITY OF CORCORAN
FARMERS STATE SAVINGS
November 10, 2015
Savings
Date Expense Interest Revenue Balance
1/2015 Beginning Balance 10,644.95
6/2015 Garden Gate (140.00) 10,504.95
6/2015 Garden Gate (180.00) 10,324.95
8/2015 Garden Gate (392.50) 9,932.45
6/2015 Interest earned 1.30 9,933.75
9/2015 Interest earned 2.66 9,936.41
11/2015 Garden Gate (300.00) 9,636.41
(1,012.50)$ 3.96$ -$ 9,636.41$ TOTAL