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HomeMy WebLinkAbout2015-09-15 - Parks & Trails Agenda PacketCity of Corcoran Corcoran Parks and Trails Commission Agenda September 15, 2015 - 7:00 PM Location: Ravinia Development PID 36-119-23-13-0011 The Parks and Trails Commission meeting will take place at the site of the future neighborhood park in Ravinia. Specific meeting location is described in the packet materials in item 7a. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval a. Agenda b. Minutes – July 21, 2015* 4. Open Forum 5. Presentations 6. Old/Unfinished Business 7. New Business a. Neighborhood Park Planning – Ravinia* b. Hennepin County Youth Baseball and Softball Grant* c. Student Commissioner Application – Karin Beck* 8. Reports/Information a. Active Planning Applications – Informational only* 9. Subcommittee & Miscellaneous Reports a. City Council Report – Councilmember Hank* b. Athletic Association c. Park Dedication Fund* 10. Other Business- none 11. Announcements - none 12. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran Corcoran Parks and Trails Commission Minutes July 21, 2015 - 7:00 PM Item 3b. b The Corcoran Parks and Trails Commission met on July 21, 2015, at City Hall in Corcoran, Minnesota. Present were, Commissioners - Anderson, Dale, Meister, Nybo, Regan, Robran, and Strehler (arrived at 7:04 pm) Absent: Commissioners Krueger and Tessmer Also present Council Liaison LaFave, City Administrator Martens, and City Clerk/Administrative Services Coordinator Beise. Commissioner Anderson called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval a. Agenda Motion: made by Meister, seconded by Nybo to approve the Agenda with the addition of item 7c. “Scoreboard Update” requested by Commissioner Dale. Voting Aye: Anderson, Dale, Meister, Nybo, Regan, and Robran (Motion carried 6:0) b. Minutes April 21, 2015 Motion: made by Robran, seconded by Nybo to approve the Minutes as presented. Voting Aye: Anderson, Meister, Nybo, Regan, and Robran Abstaining: Dale (Motion carried 5:0) 4. Open Forum - None 5. Presentations - none 6. Reports/Information a. Active Planning Applications - Informational only, no action taken 7. Old/Unfinished Business – None a. Discussion of Adding Parks and Recreation Employee – The Commission reviewed a draft plan to hire a seasonal recreation employee as presented. Motion: made by Robran, seconded by Dale recommending a seasonal parks and recreation employee be funded in the 2016 budget. Voting Aye: Anderson, Dale, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 7:0) b. 2016 Budget Requests – Commissioners discussed items that they would like to see included in the 2016 budget. It was requested that staff look into paving an apron into the school district park property. c. Scoreboard Update – Commissioner Dale updated the Commission on the status of the scoreboard project. Motion: made by Robran, seconded by Regan to complete the scoreboard project as approved at the August 14, 2014 City Council meeting. Voting Aye: Anderson, Dale, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 7:0) 8. New Business City of Corcoran Corcoran Parks and Trails Commission Minutes July 21, 2015 - 7:00 PM Item 3b. b 9. Subcommittee & Miscellaneous Reports a. City Council Report – Councilmember LaFave updated the Commission on City Council activities b. Athletic Association – Commissioner Dale informed the Commission that the season is completed and all went well c. Park Dedication Fund – Informational only 10. Other Business Commissioner Robran provided an update on Country Daze activities 11. Announcements City Clerk/Administrative Services Coordinator Jessica Beise introduced herself to the Commission. Commissioners welcomed her to Corcoran. Commissioner Regan stated she is aware of a possible student who would like to be a member of the Commission. 12. Adjournment Motion: made by Dale, seconded by Meister to adjourn the meeting at 8:30 pm Voting Aye: Anderson, Dale, Meister, Nybo, Regan, Robran, and Strehler (Motion carried 7:0) Submitted by Brad Martens City Administrator 7a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: September 15, 2015 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Neighborhood Park Planning – Ravinia ______________________________________________________________________ The September meeting of the Parks and Trails Commission will take place at the Ravinia development for the purpose of kicking off our park planning for the neighborhood park. Park Details: • Land dedication to the City shall be with final plat of the adjacent phase of development. o Current phasing plan has adjacent phase at either phase four (anticipated final plat in 2016) or phase 6b (anticipated final plat in 2018). • Lennar to grade site and pave trails • Designated as a “Neighborhood Park”; guidance from Comprehensive Plan attached to this memo It is important to begin the planning process now in order to be ready to make design decisions in the near future. Attached is a memo from Kendra Lindahl which will be used to assist the Commission in the decision making process. Attachment: 1. Meeting Location Map 2. Neighborhood Park Guidance 3. Memo from Kendra Lindahl: Neighborhood Park Planning – Ravinia Parks and Trails Commission – Meeting Location The below image shows the location of where the meeting will take place. It is approximately where the pavement turns into gravel. We can park on the north side of the road and walk from there. This meeting location is weather permitting. Staff will contact Commissioners by noon on September 15th if the location of the meeting will change. Sunset time will be approximately 7:24 pm. The Commission can make a decision to continue the meeting back at City Hall or continue discussion at the October 20th meeting. Please dress accordingly. The area contains high grasses and some mud depending on the weather. Long pants and hiking style boots/shoes are recommended. CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 80 Chapter 7 PARKS AND TRAILS I. Introduction Corcoran’s parks, trails and open space system will be an important element of the community’s life. The system will offer residents desired recreational opportunities while preserving and making accessible unique natural and historic resources that are part of the City’s identity. The parks and trails system can be designed to help to unify the City’s neighborhoods and build a sense of common identity and interest among old and new residents. It is crucial to have a clear framework to develop, maintain and grow the park system so it can best serve current and future residents. Goals become a useful tool in communicating the steps the City will take to achieve its desired park and trail system. By utilizing this Plan’s goals and carrying out the implementation strategies, the City can ensure stewardship of financial, natural, and recreational resources and create a park and trail system that is an amenity for the community. Diligent planning will create results that include: x Opportunities for healthy lifestyles for residents of all ages x Quality resources and facilities that attract new development, businesses and residents x Building community by giving residents places to gather and interact x Protecting key natural resources before development occurs x Promoting a high quality of life The City of Corcoran anticipates that urban services, including a sanitary sewer system, will become available beginning in 2013. The City expects that when these services are available, significant growth and development will occur in the eastern and southwestern areas of the City, which are within the Metropolitan Urban Service Area (MUSA). This Plan places emphasis on park and trail development in these areas as new development occurs. The City will work cooperatively with existing landowners to acquire easements and develop trail connections. Open space and trail locations are also identified in the western portion of the City to promote a unified, City-wide system. Development of these public amenities may occur more slowly than facilities in the eastern part of the community. Proposed park and trail locations outside the 2030 MUSA areas are for guidance purposes and are to be implemented over the long term as development and cooperation with landowners occur. The Parks and Trails Plan incorporates the Comprehensive Plan and the City’s Natural Resource Inventory to describe the park and trail system to be developed in Corcoran CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 81 over the next 20 years. The City believes that careful planning, with strategic location of public parks, trails and open space areas, will help to preserve and create the type of community and environment that Corcoran resident’s desire. The City has the opportunity to acquire quality open space before development occurs. This Plan encourages this progressive approach to preserve and create quality neighborhoods and recreational opportunities for current and future Corcoran residents and make the best possible use of available financial resources. II. Planning Goals and Policies The following Goals and Policies will guide the process of planning parks and trails: Goal 1: To implement this Parks and Trails Plan based on the needs and demands of Corcoran residents and park and trail users. Goal 2: To work cooperatively with neighboring communities, Hennepin County, the State of Minnesota and others in planning, developing, and financing the local park system. Policy 1: The Parks and Trails Plan is a responsive and adaptive document. While it has a 20-year planning horizon, the plan will be updated periodically as needed to reflect changes in the community and its needs. Policy 2: The Parks and Trails Plan will seek to be compatible with adjacent local community plans and metropolitan, State and Federal plans and programs. Policy 3: Public school facilities and their recreation areas will be considered in the planning of the park and trail system. The City will seek cooperation, coordination and participation with local school districts in planning the development and operation of the park and trail system. Policy 4: The description and standards established in the park and trail classification system will be the basis for development of the park and trail system. Policy 5: Community volunteer organizations will be encouraged to participate in park and trail development when appropriate. Policy 6: The Parks and Trails Commission will review all pertinent information, analyze alternatives and make recommendations to the City Council on park and trail issues, based on this Parks and Trails Plan. Policy 7: The Parks and Trails Commission will inform and seek input from other City advisory commissions on any major issues or improvements that may be applicable to that commission. Policy 8: The Parks and Trails Commission will be responsive to the increasing maintenance, planning and recreational demands made by the City and its residents. CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 82 III. Park Goals and Policies The following Goals and Policies will guide the creation of the City’s parks system: Goal 1: To promote park development that will best encourage and support use by the public. Goal 2: To provide a balanced park system that provides for active recreation, passive recreation, and natural resource protection. Goal 3: To develop parks that reflect the special character of the City, its history, and landscape and to develop the parks and trails as a connected system. Policy 1: The City will develop a variety of park and trail types that meet a variety of active and passive recreational interests and conserve the City’s important natural resources for the future. Policy 2: Park land will be acquired in accordance with the City’s Parks and Trails Plan. Policy 3: The City will acquire park land as early as possible, to minimize costs and potential conflicts with existing residents. Parks and trails will be completed early in the development process, so that they are available to new residents. Policy 4: The City will use the following criteria for the selection of land for parks, trails or open space: x The area possesses scenic or unique natural features x The area possesses various desirable wildlife populations x The area performs important natural or open space functions. x The area is located within or is connected to the Natural Resource Corridors identified in the Natural Resource Inventory x The area has qualities conducive to recreational development x The area is designated as a park or trail search area in the Parks and Trails Plan x A demonstrated need for additional parkland exists in a particular area Policy 5: Developers may include private parks as a neighborhood feature based on the provisions of the City’s Park Dedication Ordinance. Policy 6: Special attention will be given to the acquisition or preservation of desired park land that may be developed or changed to an incompatible land use in the near future. CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 83 Policy 7: The City will require park dedication from all developers (commercial, industrial and residential) in the form of cash or land, according to the schedule set by the City Council. All cash will be directed to the Park Fund and will be used for park land acquisition and development projects. Land dedications will be accepted by the City if they have been designated as park land on the Parks and Trails Plan, possess significant desirable features or are deemed necessary to meet the needs of residents in the area. x Wetlands and storm water ponding areas will not be accepted as fulfillment of park dedication requirements. x The City will establish design standards that create a unity within the park and trail system and that emphasize the special character of the City, its history and landscape. x Park design should incorporate a general theme, but also allow diversity among parks to adapt to natural features, local history or neighborhood character and needs. Policy 8: The City will review the park dedication formula on an annual basis to ensure it is current and comparable with area metropolitan communities. Policy 9: The City will maintain an equitable distribution of parks throughout the community. Policy 10: A park name shall reflect location by incorporating local historical names or features, a local access road, neighborhood name, benefactors or prominent natural features of the area. Policy 11: A consistent signage policy shall be developed for all parks and trails, including directional and informational signs. Policy 12: Joint use of facilities shall be encouraged by incorporating school facilities with park and recreation programs whenever possible. Policy 13: The City will encourage location and design of park and trail facilities to maximize accessibility. Policy 14: Park and trail design should enhance outstanding natural areas by discouraging development of prominent or highest quality landscape features and conserving natural resource areas. Wetlands and woodlands should be protected from undesirable impacts and restored to a high-quality condition when possible. Policy 15: Park and trail design should avoid or minimize undesirable impacts to natural resources. Plans should avoid fragmenting natural communities and habitats. If hard surfaces such as parking lots are required, surfaces should be disconnected from storm drain systems where feasible and strategies such as bioretention, grassed swales, and created wetland cells should be used to filter and clean storm water runoff as close to its source as possible. CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 84 Policy 16: The City will develop parks that are safe, enjoyable and accessible and that provide multi-use and multi-seasonal programs and activities. Policy 17: The City will provide for a balance of active and passive recreation facilities throughout the community. Policy 18: The City will provide park facilities and equipment in accordance with the guidelines and requirements of the American Disabilities Act (ADA). Policy 19: The City will provide residents with timely information regarding park and trail facilities and programs. Policy 20: All existing and proposed parks shall be mapped and annually reviewed and updated. Policy 21: High priority will be given to acquisition of areas with public access to high-quality lakes and streams. Policy 22: The City will provide a variety of recreation facilities, including regulation athletic fields, indoor recreation activities, and passive, nature-oriented activities. Policy 23: The City will consider the impact of the Corcoran Community Park on the downtown area, transportation, and related Comprehensive Planning issues. IV. Trail System Goals and Policies The following Goals and Policies will guide the creation of the City’s trail system: Goal 1: To provide safe, convenient, and coordinated trail facilities for a variety of users throughout the City of Corcoran. Goal 2: To provide trail facilities that are scenic, recreationally satisfying and in harmony with the City’s natural resources. Policy 1: The City will coordinate the park and trail system through the development and implementation of the City-wide Parks and Trails Plan. Policy 2: The City will work to connect future trails to existing and adjacent community trails. Policy 3: The City will design and construct bicycle and pedestrian access to parks, open space areas, schools and the downtown area to encourage maximum use of these facilities. Policy 4: The City will encourage the use of utility easements and transportation rights-of-way for on-road route development. Policy 5: The City will design and construct off-road trails to connect parks, open space areas, and natural resource corridors. CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 85 Policy 6: Trails may include facilities such as benches and exercise stations in appropriate locations. Policy 7: To respect residents’ property rights, trail development and routing should be a cooperative effort between the City and the landowners along the proposed route. Existing neighborhoods are encouraged to request trails and work with the City to identify their routes. Policy 8: A right-of-way of not less than 20 feet may be required where deemed necessary by the City to provide adequate bicycle and pedestrian circulation or access to schools, parks, downtown, churches, or other facilities. A right-of-way of 30 feet is preferred for off-road trails. Policy 9: Bicycle and pedestrian trails will be constructed with a paved or gravel surface to a width of 8 to 10 feet with a minimum 4-foot buffer on each side. Policy 10: Trails will be bituminous pavement where possible to maximize access for all residents. Trails may be constructed of gravel or woodchips in natural areas or in wetland soils where pavement will be difficult to maintain. Also, gravel or woodchips may be used as a temporary trail material on new trails until resources are available to pave the trail. Policy 11: Trails that are integral to larger scale developments will be installed and paved at the developer’s expense. These trails will connect to the existing and proposed extensions of the City’s trail system. Policy 12: The City’s trail system will be coordinated with County and regional trails and with trails from neighboring communities. Policy 13: All existing and proposed trails will be mapped and annually reviewed and updated. Policy 14: The use of snowmobiles or horses will be limited to designated trails to help maximize the safety of trails for all users. Policy 15: Bicycle and pedestrian trails in wooded and wetland areas shall be designed and constructed to minimize the removal of trees, shrubs, and other vegetation and to preserve the natural beauty of the area. Policy 16: The City will develop safe pedestrian crossing facilities on main roadways to ensure pedestrian access to parks. Policy 17: The City will use the Parks and Trails Plan as a general guide for trail development, working with residents, landowners, and developers in designing and constructing specific trails. CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 86 V.Development Guidelines: Areas Outside the 2030 Metropolitan Urban Service Area (MUSA) Boundary The following guidelines will be applied to development proposals outside the 2030 MUSA boundary: x Park and trail policies in areas outside the 2030 MUSA boundary will be consistent with the City’s Comprehensive Plan and Subdivision Ordinances. x Development proposals will be presented to the Parks and Trails Commission before Planning Commission approval, thereby allowing for review and recommendations regarding incorporation of trail easements, open space acquisition or park facilities. x Emphasis should be placed on locating facilities such as athletic fields closer to the 2030 MUSA. x Park facilities generally should not be planned at this time outside the 2030 MUSA, except for: -Trails that have been identified on the Natural Resource Inventory or the Parks and Trails Plan maps -Protection of significant natural areas that have been identified on the Natural Resource Inventory -Athletic facilities may be considered, but are preferred in areas closest to the 2030 MUSA x Proposed parks and trails shown on the Parks and Trails System Map outside the 2030 MUSA areas are for guidance purposes and will be implemented over the long term as a part of new development through development dedication or cooperative purchase. VI. Park Classification The following park types and standards will be developed in Corcoran: A. Neighborhood Parks Neighborhood parks are the most local unit of the park system, providing for the passive and active recreational needs of neighborhood residents. These parks should be accessible to a wide variety of user groups living in the neighborhood. These parks typically do not provide organized athletic programs. Neighborhood park sites should allow for both active and passive park uses. Sites should contain natural features, such as views and shade trees, which make for a pleasant outdoor experience. Siting neighborhood parks adjacent to trails and natural resource features and corridors is desirable and will expand the function of both types of open space. Siting neighborhood parks adjacent to both new and existing neighborhoods will CITY OF CORCORAN COMPREHENSIVE PLAN PARKS AND TRAILS 87 encourage community development and ensure that new parks do not function as “private” facilities for new developments. Neighborhood park development criteria generally include: x About 1-2 acres of neighborhood parks per 1,000 people x These parks should be located so that they are within about ½ mile of any residence in the designated neighborhood. x Neighborhood parks should be about 5-10 acres in size. x Typical neighborhood park design elements include the following: -Play equipment -Open turf areas with informal play fields for softball, soccer, and /or football -Hard court (half-court basketball or game area) -Internal trails and connections to the neighborhood -Landscape plantings -Limited off-street parking area -Site furnishings such as benches, bike racks, drinking fountain, trash containers and signs B. Community Parks/City Parks Community parks provide recreational opportunities for people of all ages and serve several neighborhoods. These parks seek to preserve unique landscapes and natural areas. Community parks are intended to be multipurpose parks that provide a broader range of services than neighborhood parks. However, community parks may serve the neighborhood playground needs of immediate residents or may be integrated with community play fields. Community park sites should include interesting terrain and natural areas, such as woodlands and wetlands, be easily accessible from major transportation routes and may be located near other community facilities. Community parks should be linked to the City trail system to provide optimum access for residents. Community park development criteria generally include: x About 5-8 acres of community park space per 1,000 people x These parks serve a larger area than neighborhood parks—up to a 2-mile radius. x About 3 acres of this total should be for “active” recreation. Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE August 31, 2015 TO Brad Martens, Corcoran City Administrator CC FROM Kendra Lindahl, Corcoran City Planner RE Neighborhood Park Planning – Ravinia You asked me to provide some guidance for framing the discussion of the new neighborhood park in Ravinia. The Parks and Trails Commission will be visiting the site as part of their September 15th meeting. This is the first new park that Parks and Trails Commission will be developing in the City. It is important to remember that the park is part of a larger community system of parks and trails, but that each neighborhood park should be uniquely tailored to the neighborhood it serves rather than the more general needs of the community. The real objective of a neighborhood park is to bring people together to recreate and socialize close to home. Active and passive, non-programmed space is the mainstay of these types of parks. The 2030 Comprehensive Plan says “These parks should be accessible to a wide variety of user groups living in the neighborhood. These parks typically do not provide organized athletic programs. Neighborhood park sites should allow for both active and passive park uses. Sites should contain natural features, such as views and shade trees, which make for a pleasant outdoor experience. Siting neighborhood parks adjacent to trails and natural resource features and corridors is desirable and will expand the function of both types of open space. Siting neighborhood parks adjacent to both new and existing neighborhoods will encourage community development and ensure that new parks do not function as “private” facilities for new developments.” I would suggest that the Commission consider other neighborhood parks that they have visited: what did you like about them and what didn’t you like about them? Why? This can help frame a discussion about expectations for the park. In the Ravinia park, I would ask the question: What can this park offer that the adjacent residents (primarily from Ravinia but also from other nearby neighborhoods) will not already have in their own backyards? Key Design Components to consider 1. Area • The site is 3.57 net acres (5.12 gross acres) according to the Ravinia final plans, but the final acreage of the park will be determined when the final plat for this phase is developed. The current phasing plan shows dedication next year with the phase 4 plat. • Condition #27 of Resolution 2013-60 says “The developer shall plant and maintain any landscaping proposed within the proposed public park for two years to ensure that the vegetation is established.” The developer will construct the adjacent public streets, construct the public trail and grade the park site. MEMORANDUM 2 2. Facilities may include a mix of the following from a typical palette of amenities: • Play area for multiple ages/free play areas. • Trail loop through the park that connects to the larger city trail system • Open maintained green space for informal use (kickball, tag, etc.) • playground • small basketball/multi-use court(s) • Picnic shelter • Fire pit 3. Signage • What does the park sign look like? It should become a standard that can be replicated throughout the entire park system. • Trailhead signage. Will there be signage as you enter onto a public trail? What does it look like? Condition #9 of Resolution 2014-20 says “Trailhead marker monuments are proposed by the developer, but are not approved at this time. Design and locations must be submitted for review and approval by the City Council prior to installation.” • Are there community signs in the neighborhood parks? These can include trail maps to show how to get to interesting places in the community and could provide information about community events. 4. Access • How will people get to the park? Sidewalks, trails, streets? Where is the “entrance to the park • Condition #21 of Resolution 2013-60 required “A sidewalk must be provided on the west side of Outlet N (the public neighborhood park)”. 5. Neighborhood park design considerations: • separate the play areas of different age levels by using walkways, seating areas or landscape buffers; avoid using fencing as a divider • Conflicting activities should be separated/orient ballfields to minimize traffic conflicts • minimize plantings near play areas; provide mainly large trees for shade 6. Playground design considerations: • locate where visible from the street or parking for surveillance • provide a variety of play experiences and several activities • locate at least 50 feet from any hazard such as a street or barbeque grill • provide shaded seating nearby for parents • playgrounds shall have nighttime security lighting to prevent vandalism • Some industry guidelines for playgrounds: o for pre-school playgrounds – avoid too many moving parts; provide sand for digging and playing; provide a variety of climbing apparatus, slides and swings; locate close to grass o for 6 to 10 year olds – provide climbing apparatus; areas for running; equipment from which to hang by hands or legs; water for splashing, molding sand or making mud o For older kids 10 to 14 – provide gymnasium type equipment (for boys – horizontal bars, trapeze, parallel rings; for girls - similar to those provided for 6 to10 year olds plus some gymnastic type. Some parks have exercise courses for older kids and adults 7. Restrooms • Does the park need restrooms? Permanent or temporary? MEMORANDUM 3 8. Picnic Areas • Is a picnic area appropriate? Should it be a shelter or simply picnic tables? • All picnic areas shall be ADA accessible, except where technically not feasible. • Should there be barbeque grills? • Should electricity be provided? • Should water be provided? • Should a picnic structure be available for rental? 9. Benches • Should they be evenly distributed throughout the park or clustered in areas where people can socialize. • Benches can be stand alone or integrated into walls or other features. 10. Drinking Fountains • Are drinking fountains provided or a water source. Can be a nice amenity and very helpful with a picnic shelter. 11. Bicycle Racks • Will bike racks be provided? 12. Trash and Ash Containers • What is the policy for trash, recycling and ash (if there is a fire pit or barbeque) containers 13. Design Aesthetic • Do we want maintained mowed lawns or should we incorporate more natural areas into parks? • Plantings can include native plantings and gardens that provide educational components as well. • Native plants have low water demand and simple maintenance needs. • Plants should be carefully selected for the function they will perform as well as for their appearance. • It is better to leave views into and out of the park rather than to solidly enclose it. • During design, diagram anticipated pedestrian movement and place groundcover and shrubs appropriately to assure the preservation of the plantings. 7b. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: September 15, 2015 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Hennepin County Youth Baseball and Softball Grant ______________________________________________________________________ Grant applications are being accepted which are funded by the Twins Community Fund. Attached to this report is information on the program. It is requested that Parks and Trails Commissioners review the materials and discuss possible requests for funding. Attachment: 1. Hennepin County Youth Baseball and Softball Grant Twins Community Fund - Hennepin County Youth Baseball/Softball Grant | Minnesota Twins file:///H|/...0Community%20Fund%20-%20Hennepin%20County%20Youth%20Baseball-Softball%20Grant%20%20Minnesota%20Twins.htm[9/8/2015 8:06:15 AM] Hennepin County Youth Baseball and Softball Grant Apply Now Program Summary This grant program provides financial support to youth baseball and softball capital projects located in Hennepin County. Administration The Hennepin County Baseball and Softball grant program will be administered by the Minnesota Twins Community Fund staff who review all requests, pay matching grants, work closely with grantee organizations to ensure completion of the projects and maintain program records. Hennepin Youth Sports Program Additional funding for eligible projects is available from Hennepin County. Applicants interested in applying for these funds should review the criteria at the MASC website. Applicants must apply to BOTH Hennepin County and the Twins Community Fund to take full advantage of this opportunity. Purpose and Eligibility The purpose of these grants will be to allow Hennepin County government DONATE Twins Community Fund - Hennepin County Youth Baseball/Softball Grant | Minnesota Twins file:///H|/...0Community%20Fund%20-%20Hennepin%20County%20Youth%20Baseball-Softball%20Grant%20%20Minnesota%20Twins.htm[9/8/2015 8:06:15 AM] agencies (i.e. municipalities, park districts or school districts) and 501c3 nonprofit organizations to create, expand, or improve baseball or softball facilities to enhance opportunities for athletics and recreation. No grant awards may be used for ongoing expenses, such as programming services or operating and maintaining the facilities. Applicants must have secured some funds for the project from at least one other source before applying. This one other source cannot be a pending Hennepin Youth Sports Program application. Organizations must also be governed by active boards and have sufficient revenue to operate their leagues. Application Process/Schedule Organizations must complete an application and submit other required documents. Applications will be accepted and reviewed until all funds are distributed. Final grant determinations will be made by the Minnesota Twins Community Fund Board of Directors. Applicants must begin their project within nine months of receiving the grant. The following criteria will be among those considered in evaluating grant applications: Need for the facility Population and number of people served Matching funds from other entities and in-kind contributions Application due date: October 30, 2015 Grant determination/notification: December 20, 2015 Twins Community Fund - Hennepin County Youth Baseball/Softball Grant | Minnesota Twins file:///H|/...0Community%20Fund%20-%20Hennepin%20County%20Youth%20Baseball-Softball%20Grant%20%20Minnesota%20Twins.htm[9/8/2015 8:06:15 AM] Project sustainability, including ongoing operating funds Inclusion of environmental improvements and sustainable design Partnerships between local units of governments and nonprofit sports organizations Timeline and demonstrated ability to perform Partnerships Proposals that support, create and enhance partnerships both between public entities as well as those with private organizations will be favored. Operating agreements that expand hours and programs, bring new users to the facility and provide opportunities that do not currently exist in the community will be preferred. If you have any questions about Hennepin County Youth Baseball and Softball grant program, please call Stephanie Johnson at 612-659-3505 or email her. Apply Now Twins Home News Video Scores Stats Schedule Standings Roster Target Field © 2015 MLB Advanced Media, LP. All rights reserved. About MLB.com Privacy Policy Terms of Use About Our Ads View twinsbaseball.com in: English Español 7c. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: September 15, 2015 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Student Commissioner Application – Karin Beck ______________________________________________________________________ The City has received an application from Karin Beck to become a student member of the Parks and Trails Commission. It is requested that the Commission review the application and consider recommending the City Council appoint Karin as a student member. According to the Ordinance governing the Parks and Trails Commission, Student Members shall be appointed at the pleasure of the City Council for one-year calendar terms and shall not participated in votes. It is the expectation of the Commission however that Student Members fully participate in discussion. Attachment: 1. Application – Karin Beck Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE August 17, 2015 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1. “Strehler Estates” Preliminary Plat and Ordinance Amendment (PID 17-119-23-32-0004) (city file no. 15-017). The applicant submitted a request for approval of a preliminary plat to create 4 lots and an ordinance amendment to allow a private drive for property at 22900 Strehler Road. The item is scheduled for a public hearing at the September 3rd Planning Commission meeting and City Council action on October 8th. 2. “Fehn Meadows” Preliminary Plat and Final Plat at 20909 County Road Number 117 (PID # 03- 119-23-12-0002 and PID 03-119-23-13-0001) (city file no. 15-018). The applicant is requesting approval of a plat to readjust the lot lines between two parcels to create one lot and one outlot. The item is scheduled for a public hearing at the September 3rd Planning Commission meeting and City Council action on October 8th. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him . We hope to be able to wrap this up in the near future. 3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119-23-34-0007) (13-006). This item was approved by the City Council on July 11th. The building permit has been issued, but staff has determined that the building was not being built according the approved plans. The applicant submitted revised plans and the City Council approved a site plan modification at the June 12th meeting. The only outstanding issue is the completion of the required landscaping. An inspection was conducted on August 13, 2015 and the applicant was notified of the outstanding items. The City has a letter of credit in place to ensure the work is completed as approved. Agenda Item ____ MEMORANDUM 2 4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07-119-23-43-0004) (City File No. 13-031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20-foot sidewalls. The City Council approved this item on January 23rd. The applicant must comply with all conditions of approval (which require landscaping improvements) and then staff will inspect before refunding any remaining escrow. The landowner recently contacted staff and is working to address the outstanding landscape requirements. 5. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09-119-23-41-0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22nd. The applicant will prepare mylars for signature and filing. After the documents are filed, the remaining escrow can be released. 6. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree Partners LLC on Schendel property at 20400 County Road 10 (City file 14-027). The City received the application materials and is currently reviewing for completeness. The Parks and Trails Commission reviewed this request on November 18th and recommended acceptance of a combination of land and cash. The Planning Commission held a Public Hearing on December 4th and the City Council approved the request on December 11th. The next step would be for the applicant to submit a final PUD plan and plat prior to expiration of the approvals on December 11, 2015. 7. Corcoran Public Works Site Plan Amendment and Variance (city file 15-006). The site plan amendment and variance are to grant after-the-fact approvals for changes to the approved site plan that were made in the field and generally authorized by the subcommittee. The gravel drive and storage area that was added on the south area of the fenced yard requires a variance. The item was reviewed at a public hearing at the April 2nd Planning Commission meeting and Council approved the request at the April 23rd meeting. Final landscaping and close out issues will occur this summer. 8. Ravinia 3rd Addition Final Plat and Final PUD Plan (City file 15-007) The Planning Commission reviewed the final PUD plan at their June 4th meeting and recommended approval. The City Council approved the final plat and final PUD plan for the 3rd phase at their June 25th meeting. The applicant is working to address the remaining issues so that the plat can be released for filing. 9. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The applicant is working to address the approval conditions. 10. Sign Ordinance Update (city file 15-012). At the April 23rd meeting, the City Council directed staff to prepare the update. A draft was be prepared for the June 11th Council meeting. The Council reviewed the document, provided feedback and directed staff to schedule for a public hearing at the Planning Commission. The public hearing was held at the Planning Commission on July 7th and they voted unanimously to recommend approval. The City Council adopted the ordinance on July 23rd. The new ordinance is now in effect. 11. Ordinance Amendment to Allow Creation of Lots without Development Rights (city file 15-014). At the May 11th meeting, the City Council directed staff to prepare an ordinance amendment that would allow creation of parcels without development rights. The City Attorney and City Planner will work together to craft a legally defensible ordinance. The public hearing was held at the Planning Commission on July 7th and they voted unanimously to recommend approval. The City Council adopted the ordinance on July 23rd. The new ordinance is now in effect. 12. Site Plan and Conditional Use Permit for a new Verizon Monopole at 23605 Co Rd 50 (PID30- 119-23-21-0001) (City File 15-016). Verizon has requested a conditional use permit and site plan for a new telecommunications tower on the Gleason property located at the southwest corner of County Roads 19 & 50. The public hearing was held at the Planning Commission on July 7th and they voted unanimously to recommend approval. The City Council approved this item on July 23rd. The applicant is working to address the conditions of approval and then will apply for a building permit. MEMORANDUM 3 Finally, there are a few projects that have not yet been started but have been identified as action items or future projects. The City Council did not identify these items as 2015 priority projects: 1. Design Guideline Update for Southeast District/Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City’s goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. The subcommittee has been disbanded and the Council will reconsider this project in 2015. Staff is working with Hennepin County to pursue grant funding for this work. 2. City-Initiated Park Dedication Ordinance Update (City File 14-007). Staff was directed to bring back other potential amendments for consideration in 2015, including revisions to clarify whether or not existing homes are subject to park dedication when part of a plat, how to ensure that land dedication in the rural areas is fairly required and a review of our park dedication requirements. 9a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: September 15, 2015 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: City Council Report ______________________________________________________________________ The Parks and Trails Commission last met on July 21, 2015. The following is a recap of some of the items discussed at City Council meetings since that time. A full recap can be found by reviewing the approved City Council minutes on the website July 23, 2015 • Liquor Ordinance Update o Approved amendments to the Liquor Ordinance to allow for the sale of strong beer. This was a request from the Country Daze event but will apply more broadly. Council noted some other areas in the ordinance that need to be updated and staff is working on those updates. • City Initiated Sign Ordinance Update o Approved amendments to the Sign Ordinance to allow for larger signs, more lighting options, and dynamic displays. This was a strategic goal of the City Council for 2015. • Consideration of Ordinance Changes Regarding the Creation of Lots Without Development rights. o Approved amendments to the Zoning Ordinance to allow for the creation of lots without development rights if additional rights could be obtained in the future (example: paving gravel road). • Site Plan and Conditional Use Permit for a New Verizon Telecommunications Tower at 23605 County Road 50. o Approved the request as recommended by staff. 9a. • Franchise Fees o Reviewed additional information on the possible establishment of franchise fees. Council was not in favor of establishing franchise fees at this time. • Public Hearing: Downtown Utility and Street Improvement Project o Held the improvement hearing for the project in which one individual spoke in support of the project with concerns on use of TIF funds on other projects. Council approved a resolution authorizing the preparation of plans and specifications for the project which will be completed in late October. • Draft 2016 Budget o Council received the first draft of the 2016 budget. A work session was scheduled for 5:30 pm on August 13, 2015 for additional discussion. • Capital Improvement Plan o Council received the first draft of an updated Capital Improvement Plan. Council requested more information on life expectancy of equipment. Staff will bring back an updated plan at the August 27th meeting. • Administrative Assistant Recruitment Process o Approved the job description and authorized staff to begin the recruitment process. • Conditional Offer – Public Works Maintenance Operator o Authorized the Mayor and City Administrator to extend a conditional offer to Darcy Wandersee for the Public Works Maintenance Operator Position. August 13, 2015 • Police Officer’s Oath o City Clerk/Administrative Services Coordinator Jessica Beise issued the oath to Corcoran’s newest Police Officer, Pete Ekenberg. • Use of Consultants in Lieu of City Staff o Council reviewed a report on use of consultants to provide various city services (planning, engineering, etc.). Councilmembers discussed the need to plan for when to bring these services in-house as well as a need to understand satisfaction of the services received. • Squad Car Replacement o Lieutenant Burns updated the Council on the replacement schedule for the squad car which was damaged in a recent accident. • Strategic Goal Update o Council reviewed a staff request to amend the strategic goal work plan in regards to planning for the regional recreation amenity. Council directed staff to amend as presented. • Paving Gravel Collector Roads o Reviewed a staff proposal to move forward with paving a portion of Trail Haven Road. Council directed staff to provide further historical information to the City Council for review. 9a. • Parks and Trails Commission Recommendation – Parks and Recreation Employee o Council reviewed a recommendation from the Parks and Trails Commission to hire a seasonal position to coordinate recreation activities. Council approved the plan as presented. • Parks and Trails Commission Recommendation – Scoreboard Purchase o Council reviewed a 2014 plan to purchase a scoreboard for Snyder field. Council directed staff to proceed as originally planned. • City Council Minutes Discussion o Council reviewed options for recording minutes of City Council meetings. Directed staff to bring two examples back to the August 27th meeting for review. • City Council Schedule o Scheduled a work session for Thursday, August 27th at 5:30 pm to continue discussions on the 2016 budget. August 27, 2015 • Resolution 2015-47 Accepting Northwest Area Jaycees Donation o Mayor Guenthner read the resolution accepting $5,300 for the purchase of picnic tables and thanked the Jaycees for their generosity. • Night to Unite Recap o Mayor Guenthner accepted the report and thanked everyone who helped make the event a success. • City Council Minutes o Council by consensus directed staff to provide future minutes in a summary style as presented by staff. • Public Works Facility Update o The Council was updated on the status of floor settling issues at the new Public Works Facility. Staff informed Council that action may be requested at the September 10th meeting. • Paving Gravel Collector Roads o Council discussed paving gravel collector roads. Council directed staff to install stop signs on Trail Haven Road at Treeline Drive and 93rd Avenue North unless there are significant issues brought by staff to not have them installed and to work with the Mayor. • Capital Improvement Plan o Council directed staff to develop a vehicle condition index for Corcoran based upon the Eagan model and authorized staff to order a replacement dump truck to be received and paid for in 2016 • 2016 Budget o Mayor Guenthner provided background on the process of setting the Preliminary Levy. • Design Guideline Update 9a. o Council approved staff to proceed with the scope of services as presented and selected the community advisory team • Conditional Offer – Administrative Assistant o Council approved a conditional offer for the Administrative Assistant position to Michelle Friedrich. • Labor Agreement Negotiation Process o Council appointed Mayor Guenthner and Councilmember Hank to work with staff to begin negotiating a new agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employee’s Union Local NO.320. September 10, 2015 At the time of this report the City Council had not yet met for the meeting. The following is a list of some of the items that were on the agenda: • Stop Sign Installation Report • Public Works Facility Update • Downtown Lift Station and Trunk Costs • 2016 Preliminary Levy • Resolution Supporting the City of Dayton’s Application to the 2015 Minnesota Transportation Economic Development (TED) Program • Building Right Request – Donald Loukusa • Gambling Ordinance Discussion Attachments: N/A 1 of 1 CITY OF CORCORAN PARK CAPITAL FUND REPORT September 9, 2015 Date Park Dedication Memorial Park Maintenance 01/15 Beginning Balance 2015 355,191.13 10,644.95 06/15 Garden Gate `(140.00) 06/15 Garden Gate (180.00) 03/15 Interest earned 1.33 04/15 Interest earned 0.18 06/15 Interest earned 1.15 08/15 Garden Gate (392.50) 2015 YTD ACTIVITY 355,193.79 9,932.45 ENDING BALANCE 355,193.79 9,932.45 365,126.24 CASH FUNDS