HomeMy WebLinkAbout2015-08-13 - Council Agenda PacketAgenda
Corcoran City Council
August 13, 2015 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Open Forum
5. Presentations
6. Consent Agenda
a. Draft Minutes of July 23, 2015 Council Meeting*
b. Resolution Approving a Tobacco License 2015-44*
c. Resolution Approving Temporary Charitable Gambling License 2015-45*
d. Resolution Authorizing Amendment to Hennepin County Recycling Agreement 2015-46*
7. Claims as Presented *
a. Escrow Claims (Fund #500)
b. All Other Financial Claims
8. Staff Reports / Memos/Commissions
a. Financial Performance Report*
b. Use of Consultants in Lieu of City Staff*
c. Squad Car Replacement*
9. Planning Business / Landform
10. Unfinished Business
a. Strategic Goal Update*
b. CSAH 101 Turn Lanes Pay Request #3*
11. New Business
a. Paving Gravel Collector Road*
b. Parks and Trails Commission Recommendation – Parks and Recreation Employee*
c. Parks and Trails Commission Recommendation – Scoreboard Purchase*
d. City Council Minutes Discussion*
12. Unscheduled Items
13. 2015 Council Schedule*
14. Council Liaison Calendar
Planning Commission
08/06/15 09/03/15 10/01/15 11/05/15 12/03/15
Cancelled Keefe Guenthner Thomas Guenthner
Parks and Trails Commission
08/18/15 09/15/15 10/20/15 11/17/15 12/15/15
Keefe Hank Thomas Guenthner LaFave
15. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
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Page 1 of 1
CORCORAN POLICE DEPARTMENT
Matthew R. Gottschalk, Director of Public Safety
POLICE OFFICER'S OATH
I, Peter Ekenberg, do solemnly swear that I will support the
Constitution of the United States and the Constitution of the State of
Minnesota, and that I will faithfully discharge the duties of police
officer within and for the City of Corcoran and State of Minnesota.
On my honor, I will never betray my badge, my integrity, my
character, or the public trust. I will always have the courage to hold
myself and others accountable for our actions. I will always uphold
the constitution, my community and the agency I serve, so help me
God.
Subscribed and sworn to and before me this 13' day of August,
2015.
PetLrEkcnb6rr-
Corcoran Police Officer
Corcoran City Clerk
Matthew R. Gottschalk
Director of Public Safety
8200 COUNTY ROAD 116 • CORCORAN, MINNESOTA 55340
ADMINISTRATIVE OFFICE (763) 420 -8966 • NON - EMERGENCY (952) 258 -5321
Website: http: / /www.ci.corcoran.mn.us
City of Corcoran
City Council Meeting Minutes
July 23, 2015 - 7:00 PM
The Corcoran City Council met on July 23, 2015, at City Hall in Corcoran, Minnesota.
Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor
Thomas.
Also present were City Administrator Martens, City Attorney Carson, City Planner Lindahl,
Associate City Planner Mary Matze, City Engineer Torve, Director of Public Safety Gottschalk, and
City Clerk/Administrative Services Coordinator Beise.
1. Call to Order / Roll Call
Mayor Guenthner called the meeting to order at 7:00 pm. Mayor Guenthner thanked Councilor
Thomas for acting as Mayor at the July 9 meeting.
2. Pledge of Allegiance
Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens asked that two additional claims be added and add item 11 e. the
approval to authorize a conditional offer for a Public Works Maintenance Operator position.
MOTION: made by LaFave, seconded by Thomas to approve the agenda with the amendments.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
4. Open Forum
No persons were present to speak at the open forum.
5. Presentations
No presentations were scheduled.
6. Consent Agenda
a. Draft Minutes of July 9, 2015 Council Meeting
b. Liquor Ordinance Update
c. Resolution Accepting the CenterPoint Energy – Community Partnership Grant
d. Temporary Malt Liquor License – NW Area Jaycees
Mayor Guenthner asked that item b. be withdrawn from the consent agenda for discussion.
Councilor Thomas asked that item c. be withdrawn from the consent agenda to recognize the
donation.
MOTION: made by Keefe, seconded by Hank to approve consent agenda items a. and d. as
presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Mayor Guenthner asked that the liquor ordinance be reviewed again to update additional language.
MOTION: made by Thomas, seconded by LaFave to approve consent agenda item b. as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Mayor Guenthner read aloud resolution 2015-41 and thanked CenterPoint Energy.
MOTION: made by Keefe, seconded by Thomas to approve consent agenda item c. as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
7. Claims as Presented *
a. Escrow Claims (Fund #500)
MOTION: made by Thomas, seconded by LaFave to approve the financial claims as presented.
6a.
City of Corcoran
City Council Meeting Minutes
July 23, 2015 - 7:00 PM
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Councilor Hank noted the spending of Wenck was a lot. City Engineer Torve noted that they track
the amount of escrow numbers and compare to the market. Council would like to see a monthly or
year in review recap as well as a project based versus general city engineering.
b. All Financial Claims
MOTION: made by Thomas, seconded by Hank to approve all other financial claims as presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
8. Staff Reports / Memos/Commissions
a. Planning Update received, no action required.
b. Code Compliance Report received, no action required.
9. Planning Business / Landform
a. City-Initiated Sign Ordinance Update (City File 15-012)
Associate City Planner, Mary Matze presented the report. Council discussed.
MOTION: made by Thomas, seconded by Keefe to adopt Resolution 2015-38 approving Findings of
Fact.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by LaFave, seconded by Thomas to adopt Ordinance 2015-306 approving the
revisions to Chapter 84.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by Hank to adopt Summary Ordinance 2015-307 for
summary publication.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
b. Consideration of Ordinance Changes Regarding the Creation of Lots without Development
Rights ( City File 15-014)
City Planner Lindahl presented the report. Council discussed.
MOTION: made by Hank, seconded by LaFave to adopt Ordinance 2015-308 amending the
Development Rights program.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by Keefe to adopt Resolution 2015-39 with Findings of Fact.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
MOTION: made by Thomas, seconded by LaFave to adopt Ordinance 2015-309 for summary
publication.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
c. Site Plan and Conditional Use Permit for a New Verizon Telecommunications Tower at
23605 County Road 50 (PID 30-119-23-21-001) (City File 15-016)
City Planner Lindahl presented the report. Council discussed.
MOTION: made by Thomas, seconded by Hank to adopt Resolution 2015-40 approving the Site
Plan and Conditional Use Permit.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
City of Corcoran
City Council Meeting Minutes
July 23, 2015 - 7:00 PM
(Motion carried 5:0)
10. Unfinished Business
a. Franchise Fees
Report presented by City Administrator Martens. Council discussed. Per consensus, Council
directed staff not to move forward with franchise fees.
b. Southeast District Sewer and Water Improvement – Pay Request #6
Report presented by City Administrator Martens. Council discussed.
MOTION: made by LaFave, seconded by Keefe to approve Pay Request #6 and claim as
presented.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
11. New Business
a. Public Hearing: Downtown Utility and Street Improvement Project
Mayor Guenthner called the public hearing to order. Report presented by City Administrator
Martens. Loren Leuer, 19925 75th Street, asked about the accounting of TIF funds specifically about
the City paying for the County Right away. Mr. Leuer commended the Council on their decision.
MOTION: made by Thomas, seconded by Hank to close the public hearing.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Council discussed. Council asked that staff prepare a report of the TIF monies.
MOTION: made by Thomas, seconded by Keefe to adopt resolution 2015-42 accept the feasibility
study and authorize the plans and specifications for the downtown utility and street improvement
project.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Mayor Guenthner called a recess at 8:34pm.
Mayor Guenthner called the meeting to order at 8:39pm.
b. Draft 2016 Budget
Report presented by City Administrator Martens. Council discussed. A workshop was called for
August 13th to further discuss the budget.
c. Capital Improvement Plan
Report presented by City Administrator Martens. Council discussed. Staff to present updated plan
at the August 27th meeting.
d. Administrative Assistant Recruitment Process
Report presented by City Clerk/Administrative Services Coordinator Beise presented. Council
discussed.
MOTION: made by Keefe, seconded by Thomas to approve the Administrative Assistant Job
Description and direct staff to begin the recruitment process.
Voting Aye: Guenthner, Keefe, LaFave, and Thomas
Voting Nay: Hank
(Motion carried 4:1)
e. Public Works Maintenance Operator Conditional Offer
Report presented by City Administrator Martens.
MOTION: made by Hank, seconded by Keefe to authorize the Mayor and City Administrator to
extend a conditional offer to Darcy Wandersee for the Public Works Maintenance Operator position.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
City of Corcoran
City Council Meeting Minutes
July 23, 2015 - 7:00 PM
(Motion carried 5:0)
12. Unscheduled Items – None
13. 2015 Council Schedule
14. Council Liaison Calendar
Staff noted that the August 6th planning commission meeting is cancelled.
15. Adjournment
MOTION: made by Hank, seconded by Keefe to adjourn.
Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas
(Motion carried 5:0)
Meeting adjourned at 9:54 pm.
________________________________
Jessica Beise – City Clerk/Administrative Services Coordinator
City of Corcoran August 13, 2015
County of Hennepin
State of Minnesota
RESOLUTION NO. 2015-44
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION APPROVING A TOBACCO LICENSE IN THE CITY OF
CORCORAN, MINNESOTA
WHEREAS, the business of Corcoran’s Crossroads is in the process of being sold;
WHEREAS, a tobacco license application has been submitted in accordance with
Chapter of 114 of the City Code of Corcoran;
WHEREAS, the license period runs from the date of approval until June 30th 2016 when
tobacco licenses are renewed annually;
WHEREAS, a background investigation has been completed in accordance with
Chapter 114 of the City Code of Corcoran and did not reveal any reasons for license
denail;
THEREFORE, BE IT RESOLVED, that the Council of the City of Corcoran hereby
approve the tobacco license of Corcoran, Corcoran, MN to Netra Karki of Mustang MN
LLC, operating Corcoran Crossroads.
VOTING AYE VOTING NAY
Guenthner, Ken Guenthner, Ken
Hank, Pat Hank, Pat
Keefe, Mike Keefe, Mike
LaFave, Tonya LaFave, Tonya
Thomas, Ron Thomas, Ron
Whereupon, said Resolution is hereby declared adopted on this 13th day of August 2015.
________________________________
Ken Guenthner - Mayor
ATTEST:
____________________________________
Jessica Beise – City Clerk/Administrative Services Coordinator
City Seal
6b.
City of Corcoran August 13, 2015
County of Hennepin
State of Minnesota
RESOLUTION NO. 2015-45
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION APPROVING CHARITABLE GAMBLING IN THE CITY OF
CORCORAN, MINNESOTA
BE IT RESOLVED, by the City Council of the City of Corcoran that the following Charitable
Gambling License is granted effective for the dates as indicated, to the following Licensee,
provided appropriate application and insurance documents are submitted and satisfactory
background check completed by the Corcoran Police Department.
LICENSEE LICENSE
LICENSE EFFECTIVE DATE
Hope Chest for Breast Cancer
Breastfest 2015 – Located at the
address on the application
Charitable Gambling
September 19,2015
(One day license)
VOTING AYE VOTING NAY
Guenthner, Ken Guenthner, Ken
Hank, Pat Hank, Pat
Keefe, Mike Keefe, Mike
LaFave, Tonya LaFave, Tonya
Thomas, Ron Thomas, Ron
Whereupon, said Resolution is hereby declared adopted on this 13th day of August 2015.
________________________________
Ken Guenthner - Mayor
ATTEST:
____________________________________
Jessica Beise – City Clerk/Administrative Services Coordinator
6c.
6d.
STAFF REPORT Agenda Item 8a.
Council Meeting:
August 13th 2015
Prepared By:
Brad Martens
Topic:
Financial Performance Report
Action Required:
Information
Summary:
Attached to this report is the updated Financial Performance Report throu gh July 31,
2015. The updated report shows a shortfall of approximately $67,000 which is roughly a
$20,000 increase from the last report. This is due to the inclusion of what we anticipate
in payments to an unemployment claim as well as a decrease in anticipated fine
revenue.
A slight budget shortfall was anticipated this year due to some unbudgeted items
(reorganization, sign ordinance update, etc.), staff is committed to finding ways to meet
our budget and will be refining line items over the next couple of months. Overall the
budget is very on track with only a 1.9% variance from the approved budget.
Financial/Budget:
The 2015 budget includes a $10,000 transfer to reserves. If the City ends the year with
a negative financial position, this amount would be exhausted first followed by
additional use of the City’s financial reserves.
Alignment with Values:
This item relates to the following adopted values:
FISCAL RESPONSIBILITY
We believe that fiscal responsibility, and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
N/A
Recommendation
N/A
Council Action:
N/A
Attachments:
1. Financial Performance Report
CITY OF CORCORAN
2015 PERFORMANCE REPORT - GENERAL FUND
JULY 31, 2015
8a.
1 of 4
2015 Variance
Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS
REVENUE
Other General Government
R 100-41900-31100 General Property Taxes 2,776,339.34 2,887,749.00 1,475,149.22 1,412,599.78 48.92%2,887,749.00 0.00
R 100-41900-31810 Cable Franchise Fee 40,320.82 40,000.00 0.00 40,000.00 100.00%40,000.00 0.00
R 100-41900-32110 Liquor License Fee 18,270.00 18,250.00 18,350.00 -100.00 -0.55%18,350.00 100.00
R 100-41900-33402 Homestead Credit 11,404.90 0.00 0.00 0.00 0.00%0.00 0.00
R 100-41900-33420 Ag Preserve Credit 0.00 5,000.00 12,047.71 -7,047.71 -140.95%12,048.00 7,048.00
R 100-41900-33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00%1,845.00 0.00
R 100-41900-33422 Other State Grants and Aids 7,058.00 0.00 0.00 0.00 0.00%0.00 0.00
R 100-41900-34000 Charges for Services 101.50 0.00 10.00 -10.00 0.00%10.00 10.00
R 100-41900-34103 Zoning/Land Use Appl Fee 25,785.00 6,000.00 12,045.00 -6,045.00 -100.75%12,045.00 6,045.00
R 100-41900-34105 Copies/Maps 187.15 150.00 43.50 106.50 71.00%150.00 0.00
R 100-41900-34107 Special Assessment Search 25.00 50.00 0.00 50.00 100.00%50.00 0.00
R 100-41900-34108 TIF Administration 0.00 8,000.00 0.00 8,000.00 100.00%8,000.00 0.00
R 100-41900-34405 Clean Up Day Income 1,425.00 675.00 1,803.00 -1,128.00 -167.11%1,803.00 1,128.00
R 100-41900-36200 Miscellaneous Revenues 10,775.00 2,500.00 3,440.00 -940.00 -37.60%3,440.00 940.00
R 100-41900-36210 Interest Earnings 426.98 2,000.00 0.00 2,000.00 100.00%2,000.00 0.00
R 100-41900-36220 Other Rents and Royalties 9,840.00 9,840.00 9,840.00 0.00 0.00%9,840.00 0.00
R 100-41900-36230 Donations 1,250.62 1,000.00 3,100.00 -2,100.00 -210.00%3,100.00 2,100.00
R 100-41900-36233 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00%0.00 0.00
2,905,054.31$ 2,983,059.00$ 1,536,750.93$ 3,000,430.00$ 17,371.00$
City Hall Operations
R 100-41941-34101 Facility Rental 6,700.00 5,000.00 5,812.50 -812.50 -16.25%5,813.00 813.00
R 100-41941-36200 Miscellaneous Revenues 982.96 1,000.00 10.86 989.14 98.91%1,000.00 0.00
7,682.96$ 6,000.00$ 5,823.36$ 6,813.00$ 813.00$
Police
R 100-42100-33423 Police Aid 53,311.89 45,000.00 0.00 45,000.00 100.00%45,000.00 0.00
R 100-42100-33424 Police POST Board Train Reimb 3,861.72 3,700.00 0.00 3,700.00 100.00%3,700.00 0.00
R 100-42100-33620 Other County Grants/Aid 12,842.19 7,500.00 2,113.97 5,386.03 71.81%7,500.00 0.00 Pass through only
R 100-42100-34200 Police Permits 2,392.00 2,000.00 2,050.00 -50.00 -2.50%2,050.00 50.00
R 100-42100-34201 Police Serviced Charges 9,747.50 7,500.00 2,065.00 5,435.00 72.47%7,500.00 0.00 Pass through only - (100-42100-111)
R 100-42100-34202 Police Reports/Fees 784.00 1,000.00 469.00 531.00 53.10%1,000.00 0.00
R 100-42100-35101 Fines 39,995.48 60,000.00 22,332.00 37,668.00 62.78%45,000.00 -15,000.00
R 100-42100-36233 Refunds/Reimbursements 1,080.00 0.00 0.00 0.00 0.00%0.00 0.00
124,014.78$ 126,700.00$ 29,029.97$ 111,750.00$ (14,950.00)$
Building Inspection
R 100-42400-32210 Bldg/Plan Review Fees 114,136.68$ 193,000.00$ 150,911.79$ 42,088.21$ 21.81%193,000.00$ -$
Public Works
R 100-43100-33418 Muni State Aid St Maintenance 130,468.10 120,000.00 122,524.20 -2,524.20 -2.10%122,524.20 2,524.20
R 100-43100-34300 Public Works Permits/Fees 2,430.00 3,000.00 1,940.00 1,060.00 35.33%3,000.00 0.00
R 100-43100-34301 Dust Control 53,696.56 55,530.00 30,883.29 24,646.71 44.38%55,530.00 0.00
R 100-43100-36100 Special Assessments 20,295.21 0.00 0.00 0.00 0.00%0.00 0.00
R 100-43100-36200 Miscellaneous Revenues 2,662.50 0.00 10,180.49 -10,180.49 0.00%10,180.49 10,180.49
209,552.37$ 178,530.00$ 165,527.98$ 191,234.69$ 12,704.69$
Ice & Snow Removal
R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev 7,926.45$ 8,000.00$ 21,742.72$ (13,742.72)$ -171.78%21,743.00$ 13,743.00$
Recycling
R 100-43232-33610 County Recycling Grant 14,845.00 14,500.00 8,419.50 6,080.50 41.93%14,500.00 0.00
R 100-43232-34400 Recycling 60,554.80 62,000.00 54,479.43 7,520.57 12.13%58,000.00 -4,000.00
75,399.80$ 76,500.00$ 62,898.93$ 72,500.00$ (4,000.00)$
Parks
R 100-45200-33422 Other State Grants and Aids 37,302.30 37,302.00 38,315.85 -1,013.85 -2.72%38,315.85 1,013.85 NW Trails Grant
R 100-45200-34101 Facility Rental 1,289.98 1,000.00 4,792.14 -3,792.14 -379.21%4,792.00 3,792.00
R 100-45200-36200 Miscellaneous Revenues 25.00 0.00 50.00 -50.00 0.00%50.00 50.00
R 100-45200-36230 Donations 900.00 0.00 500.00 -500.00 0.00%500.00 500.00
39,517.28$ 38,302.00$ 43,657.99$ 43,657.85$ 5,355.85$
Total Revenue 3,483,285$ 3,610,091$ 2,016,344$ 3,641,129$ 31,037.54$
CITY OF CORCORAN
2015 PERFORMANCE REPORT - GENERAL FUND
JULY 31, 2015
8a.
2 of 4
Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS
EXPENSE
City Council
E 100-41100-100 Wages and Salaries (GENERAL)6,600.00 6,600.00 3,300.00 3,300.00 50.00%6,600.00 0.00
E 100-41100-122 FICA 409.20 409.00 204.60 204.40 49.98%409.00 0.00
E 100-41100-126 Medicare 95.70 96.00 47.85 48.15 50.16%96.00 0.00
E 100-41100-208 Training and Instruction 0.00 1,000.00 315.00 685.00 68.50%1,000.00 0.00
E 100-41100-364 Worker's Comp Insurance 54.00 104.00 66.00 38.00 36.54%66.00 -38.00
7,158.90$ 8,209.00$ 3,933.45$ 8,171.00$ (38.00)$
Newspaper/Newsletter/Website
E 100-41130-351 Newsletter Expenses 4,283.15 4,750.00 2,140.00 2,610.00 54.95%4,750.00 0.00
E 100-41130-354 Web Site 750.00 700.00 0.00 700.00 100.00%700.00 0.00
5,033.15$ 5,450.00$ 2,140.00$ 5,450.00$ -$
City Administrator
E 100-41300-100 Wages and Salaries (GENERAL)93,398.27 92,912.00 53,534.36 39,377.64 42.38%92,912.00 0.00
E 100-41300-121 PERA 6,778.72 6,736.00 4,015.08 2,720.92 40.39%6,736.00 0.00
E 100-41300-122 FICA 5,417.73 5,761.00 3,303.01 2,457.99 42.67%5,761.00 0.00
E 100-41300-126 Medicare 1,267.00 1,347.00 772.48 574.52 42.65%1,347.00 0.00
E 100-41300-131 Employer Paid Health 16,894.49 15,567.00 10,123.01 5,443.99 34.97%15,567.00 0.00
E 100-41300-208 Training and Instruction 3,905.65 4,000.00 1,939.00 2,061.00 51.53%4,000.00 0.00
E 100-41300-210 Operating Supplies (GENERAL)980.02 700.00 200.00 500.00 71.43%700.00 0.00
E 100-41300-364 Worker's Comp Insurance 477.00 753.00 506.00 247.00 32.80%506.00 -247.00
E 100-41300-433 Dues and Memberships 111.60 850.00 969.78 -119.78 -14.09%850.00 0.00
129,230.48$ 128,626.00$ 75,362.72$ 128,379.00$ (247.00)$
Clerk/Admin
E 100-41400-100 Wages and Salaries (GENERAL)120,570.42 118,212.00 70,883.09 47,328.91 40.04%136,500.00 18,288.00
E 100-41400-110 Overtime 568.62 2,000.00 0.00 2,000.00 100.00%1,000.00 -1,000.00
E 100-41400-121 PERA 8,708.92 8,716.00 4,570.08 4,145.92 47.57%10,000.00 1,284.00
E 100-41400-122 FICA 7,041.68 7,453.00 3,840.78 3,612.22 48.47%8,500.00 1,047.00
E 100-41400-126 Medicare 1,653.81 1,744.00 898.28 845.72 48.49%2,000.00 256.00
E 100-41400-131 Employer Paid Health 31,132.58 32,068.00 18,920.38 13,147.62 41.00%39,000.00 6,932.00
E 100-41400-140 Unemployment Comp (GENERAL)0.00 0.00 3,486.00 -3,486.00 0.00%15,106.00 15,106.00
E 100-41400-208 Training and Instruction 524.00 2,500.00 0.00 2,500.00 100.00%4,000.00 1,500.00
E 100-41400-210 Operating Supplies (GENERAL)186.52 500.00 80.95 419.05 83.81%500.00 0.00
E 100-41400-364 Worker's Comp Insurance 954.00 1,344.00 1,012.00 332.00 24.70%1,012.00 -332.00
E 100-41400-433 Dues and Memberships 35.00 150.00 210.00 -60.00 -40.00%150.00 0.00
171,375.55$ 174,687.00$ 103,901.56$ 217,768.00$ 43,081.00$
Elections
E 100-41410-210 Operating Supplies (GENERAL)8,732.58$ 1,500.00$ -$ 1,500.00$ 100.00%1,500.00$ -$
Auditor/Treasurer
E 100-41540-300 Professional Srvs (GENERAL)26,750.00$ 26,000.00$ 23,236.50$ 2,763.50$ 10.63%26,000.00$ -$
Assessor
E 100-41550-210 Operating Supplies (GENERAL)882.15 1,000.00 567.22 432.78 43.28%1,000.00 0.00
E 100-41550-300 Professional Srvs (GENERAL)53,707.71 55,956.00 28,071.39 27,884.61 49.83%55,956.00 0.00
54,589.86$ 56,956.00$ 28,638.61$ 56,956.00$ -$
Attorney
E 100-41600-300 Professional Srvs (GENERAL)16,526.67 31,000.00 8,968.78 22,031.22 71.07%31,000.00 0.00
16,526.67$ 31,000.00$ 8,968.78$ 22,031.22$ 31,000.00$ -$
Other General Government
E 100-41900-210 Operating Supplies (GENERAL)2,722.55 3,000.00 2,992.00 8.00 0.27%3,000.00 0.00
E 100-41900-300 Professional Srvs (GENERAL)15,243.50 4,000.00 1,620.00 2,380.00 59.50%4,000.00 0.00
E 100-41900-360 Insurance (GENERAL)64,813.00 67,400.00 67,770.00 -370.00 -0.55%67,770.00 370.00
E 100-41900-433 Dues and Memberships 28,326.74 30,000.00 18,129.30 11,870.70 39.57%30,000.00 0.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free
E 100-41900-700 Transfers 0.00 35,000.00 0.00 35,000.00 100.00%35,000.00 0.00
E 100-41900-810 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00%0.00 0.00
111,105.79$ 139,400.00$ 90,511.30$ 139,770.00$ 370.00$
Planning & Zoning
E 100-41910-210 Operating Supplies (GENERAL)3,394.26 1,000.00 340.97 659.03 65.90%1,000.00 0.00
E 100-41910-300 Professional Srvs (GENERAL)44,691.45 50,000.00 24,918.05 25,081.95 50.16%55,000.00 5,000.00 Sign Ordinance
48,085.71$ 51,000.00$ 25,259.02$ 56,000.00$ 5,000.00$
Code Enforcement
E 100-41920-100 Wages and Salaries (GENERAL)50,605.24 53,186.00 29,030.68 24,155.32 45.42%53,186.00 0.00
E 100-41920-110 Overtime 0.00 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00
E 100-41920-121 PERA 3,685.98 3,928.00 2,177.30 1,750.70 44.57%3,928.00 0.00
E 100-41920-122 FICA 3,505.23 3,360.00 1,994.61 1,365.39 40.64%3,360.00 0.00
E 100-41920-126 Medicare 819.80 786.00 466.45 319.55 40.66%786.00 0.00
E 100-41920-131 Employer Paid Health 7,233.72 16,387.00 4,466.59 11,920.41 72.74%16,387.00 0.00
E 100-41920-208 Training and Instruction 525.00 750.00 0.00 750.00 100.00%750.00 0.00
E 100-41920-210 Operating Supplies (GENERAL)649.53 1,000.00 361.80 638.20 63.82%1,000.00 0.00
E 100-41920-364 Worker's Comp Insurance 477.00 417.00 506.00 -89.00 -21.34%506.00 89.00
E 100-41920-417 Uniforms 250.00 250.00 250.00 0.00 0.00%250.00 0.00
E 100-41920-433 Dues and Memberships 0.00 100.00 0.00 100.00 100.00%100.00 0.00
67,751.50$ 81,164.00$ 39,253.43$ 81,253.00$ 89.00$
City Hall Operations
E 100-41941-200 Office Supplies (GENERAL)2,553.85 3,000.00 2,378.16 621.84 20.73%3,000.00 0.00
E 100-41941-201 Postage/Shipping 2,339.08 3,000.00 636.38 2,363.62 78.79%3,000.00 0.00
CITY OF CORCORAN
2015 PERFORMANCE REPORT - GENERAL FUND
JULY 31, 2015
8a.
3 of 4
Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS
E 100-41941-207 Computer Supplies 2,161.86 3,000.00 913.06 2,086.94 69.56%3,000.00 0.00
E 100-41941-210 Operating Supplies (GENERAL)12,442.72 15,000.00 5,797.89 9,202.11 61.35%15,000.00 0.00
E 100-41941-300 Professional Srvs (GENERAL)8,039.19 9,000.00 5,161.48 3,838.52 42.65%9,000.00 0.00
E 100-41941-321 Telephone 2,068.53 3,000.00 1,087.64 1,912.36 63.75%3,000.00 0.00
E 100-41941-352 General Notices and Pub Info 951.97 2,000.00 0.00 2,000.00 100.00%2,000.00 0.00
E 100-41941-364 Worker's Comp Insurance 0.00 25.00 0.00 25.00 100.00%0.00 -25.00
E 100-41941-380 Utility & Services (GENERAL)15,561.47 15,500.00 7,038.60 8,461.40 54.59%15,500.00 0.00
E 100-41941-400 Repairs & Maint Cont (GENERAL)10,174.51 12,000.00 2,910.00 9,090.00 75.75%12,000.00 0.00
E 100-41941-430 Misc. Banking Charge 281.00 0.00 0.00 0.00 0.00%0.00 0.00
E 100-41941-520 Buildings and Structures 0.00 5,000.00 0.00 5,000.00 100.00%5,000.00 0.00
E 100-41941-530 Improvements Other Than Bldg 3,451.16 0.00 0.00 0.00 0.00%0.00 0.00
E 100-41941-810 Refunds/Reimbursements 1,522.01 0.00 256.88 -256.88 0.00%0.00 0.00
61,547.35$ 70,525.00$ 26,180.09$ 70,500.00$ (25.00)$
IT (Info Technology)
E 100-41951-207 Computer Supplies 10,875.48 22,757.00 23,920.36 -1,163.36 -5.11%22,757.00 0.00
E 100-41951-210 Operating Supplies 2,370.87 1,500.00 180.46 1,319.54 87.97%1,500.00 0.00
E 100-41951-300 Professional Srvs 7,197.50 13,100.00 5,064.95 8,035.05 61.34%18,600.00 5,500.00 JOTS contract
E 100-41951-530 Improvements Other Than Bldg 0.00 6,500.00 0.00 6,500.00 100.00%6,500.00 0.00
20,443.85$ 43,857.00$ 29,165.77$ 49,357.00$ 5,500.00$
Police
E 100-42100-100 Wages and Salaries (GENERAL)541,384.92 540,766.00 296,490.78 244,275.22 45.17%518,000.00 -22,766.00
E 100-42100-110 Overtime 12,596.03 9,500.00 8,773.15 726.85 7.65%9,500.00 0.00
E 100-42100-111 Overtime Events/Grants 11,722.67 10,000.00 2,635.66 7,364.34 73.64%10,000.00 0.00 Pass thru revenue 100-42100-33620, 100-42100-34201
E 100-42100-121 PERA 79,514.31 90,492.00 42,754.84 47,737.16 52.75%85,658.00 -4,834.00
E 100-42100-126 Medicare 8,178.10 8,100.00 4,058.54 4,041.46 49.89%8,000.00 -100.00
E 100-42100-131 Employer Paid Health 99,126.33 111,823.00 60,940.75 50,882.25 45.50%112,500.00 677.00
E 100-42100-200 Office Supplies (GENERAL)5,231.96 5,000.00 2,648.45 2,351.55 47.03%5,000.00 0.00
E 100-42100-201 Postage/Shipping 413.64 250.00 55.25 194.75 77.90%250.00 0.00
E 100-42100-208 Training and Instruction 9,680.00 11,600.00 8,850.82 2,749.18 23.70%11,600.00 0.00
E 100-42100-209 Police Reserves 1,010.08 3,500.00 1,644.94 1,855.06 53.00%3,500.00 0.00
E 100-42100-210 Operating Supplies (GENERAL)3,436.69 4,000.00 2,355.22 1,644.78 41.12%4,000.00 0.00
E 100-42100-212 Motor Fuels 22,874.79 37,000.00 7,875.97 29,124.03 78.71%37,000.00 0.00
E 100-42100-220 Repair/Maint Supply (GENERAL)7,241.49 8,000.00 2,225.60 5,774.40 72.18%8,000.00 0.00
E 100-42100-223 Building Repair Supplies 4,431.81 3,000.00 999.68 2,000.32 66.68%3,000.00 0.00
E 100-42100-300 Professional Srvs (GENERAL)40.00 250.00 668.10 -418.10 -167.24%250.00 0.00
E 100-42100-301 Prisoner 5,842.63 8,000.00 647.31 7,352.69 91.91%8,000.00 0.00
E 100-42100-304 Legal Fees 18,894.24 27,500.00 12,814.65 14,685.35 53.40%27,500.00 0.00
E 100-42100-321 Telephone 7,954.99 7,200.00 3,288.12 3,911.88 54.33%7,200.00 0.00
E 100-42100-323 Radio Units 13,920.01 15,300.00 6,025.31 9,274.69 60.62%15,300.00 0.00
E 100-42100-364 Worker's Comp Insurance 19,201.00 26,516.00 24,416.00 2,100.00 7.92%24,416.00 -2,100.00
E 100-42100-380 Utility & Services (GENERAL)4,493.08 4,000.00 2,023.45 1,976.55 49.41%4,000.00 0.00
E 100-42100-417 Uniforms 11,131.75 9,960.00 6,255.87 3,704.13 37.19%9,960.00 0.00
E 100-42100-433 Dues and Memberships 1,145.00 1,200.00 1,555.00 -355.00 -29.58%1,200.00 0.00
E 100-42100-810 Refunds/Reimbursements -33,746.74 0.00 0.03 -0.03 0.00%0.00 0.00
855,718.78$ 942,957.00$ 500,003.49$ 913,834.00$ (29,123.00)$
Part Time Officers
E 100-42101-100 Wages and Salaries (GENERAL)84,582.30 78,100.00 63,960.60 14,139.40 18.10%126,500.00 48,400.00
E 100-42101-111 Overtime Events/Grants 3,872.40 5,000.00 5,527.50 -527.50 -10.55%5,000.00 0.00 Contractural events/Safe and Sober events. Budgeted 100-42100-111
E 100-42101-121 PERA 1,534.12 2,100.00 2,116.14 -16.14 -0.77%3,000.00 900.00
E 100-42101-122 FICA 4,862.18 4,842.00 3,498.35 1,343.65 27.75%6,000.00 1,158.00
E 100-42101-126 Medicare 1,282.59 1,132.00 1,007.59 124.41 10.99%1,500.00 368.00
E 100-42101-140 Unemployment Comp (GENERAL)0.00 0.00 3,101.84 0.00 0.00%3,101.84 3,101.84
96,133.59$ 91,174.00$ 79,212.02$ 145,101.84$ 53,927.84$
Police Admin
E 100-42102-100 Wages and Salaries (GENERAL)45,193.63 47,507.00 25,918.86 21,588.14 45.44%47,507.00 0.00
E 100-42102-110 Overtime 0.00 500.00 333.89 166.11 33.22%500.00 0.00
E 100-42102-121 PERA 3,280.02 3,601.00 1,968.95 1,632.05 45.32%3,601.00 0.00
E 100-42102-122 FICA 3,080.76 2,976.00 1,757.36 1,218.64 40.95%2,976.00 0.00
E 100-42102-126 Medicare 720.50 696.00 410.96 285.04 40.95%696.00 0.00
E 100-42102-131 Employer Paid Health 7,182.76 16,387.00 3,537.77 12,849.23 78.41%16,387.00 0.00
59,457.67$ 71,667.00$ 33,927.79$ 71,667.00$ -$
Fire
E 100-42200-300 Professional Srvs (GENERAL)240,222.17 275,895.00 168,036.17 107,858.83$ 39.09%275,895.00 0.00
240,222.17$ 275,895.00$ 168,036.17$ -$ 275,895.00$ -$
Building Inspection
E 100-42400-300 Professional Srvs (GENERAL)42,939.33 74,000.00 2,145.78 71,854.22 97.10%74,000.00 0.00
E 100-42400-437 Surcharges 3,753.81 11,000.00 4,632.58 6,367.42 57.89%11,000.00 0.00
46,693.14$ 85,000.00$ 6,778.36$ 85,000.00$ -$
Public Works
E 100-43100-100 Wages and Salaries (GENERAL)281,532.54 283,606.00 151,434.00 132,172.00 46.60%283,606.00 0.00
E 100-43100-110 Overtime 27,201.59 20,000.00 10,045.53 9,954.47 49.77%20,000.00 0.00
E 100-43100-121 PERA 21,519.38 22,011.00 11,959.86 10,051.14 45.66%22,011.00 0.00
E 100-43100-122 FICA 17,934.14 18,824.00 9,045.33 9,778.67 51.95%18,824.00 0.00
E 100-43100-126 Medicare 4,194.22 4,402.00 2,115.49 2,286.51 51.94%4,402.00 0.00
E 100-43100-131 Employer Paid Health 74,088.77 78,656.00 40,503.29 38,152.71 48.51%78,656.00 0.00
E 100-43100-208 Training and Instruction 1,400.00 4,000.00 2,000.00 2,000.00 50.00%4,000.00 0.00
E 100-43100-210 Operating Supplies (GENERAL)27,981.53 25,000.00 12,515.95 12,484.05 49.94%25,000.00 0.00
E 100-43100-212 Motor Fuels 43,342.51 40,000.00 14,243.00 25,757.00 64.39%40,000.00 0.00
CITY OF CORCORAN
2015 PERFORMANCE REPORT - GENERAL FUND
JULY 31, 2015
8a.
4 of 4
Account Description 2014 Actual 2015 Budget 2015 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS
E 100-43100-220 Repair/Maint Supply (GENERAL)17,344.22 25,000.00 9,614.56 15,385.44 61.54%25,000.00 0.00
E 100-43100-222 Seal Coating 51,554.71 60,000.00 0.00 60,000.00 100.00%60,000.00 0.00
E 100-43100-223 Building Repair Supplies 6,336.50 4,500.00 2,683.64 1,816.36 40.36%4,500.00 0.00
E 100-43100-225 Landscape/Ditch Materials 10,711.09 10,000.00 -145.47 10,145.47 101.45%10,000.00 0.00 Funds received to repair culvert
E 100-43100-226 Sign Repair Materials 5,852.30 6,000.00 49.54 5,950.46 99.17%6,000.00 0.00
E 100-43100-227 Crack Filling 806.78 10,000.00 8,880.00 1,120.00 11.20%8,880.00 -1,120.00
E 100-43100-228 Dust Control 114,305.47 110,000.00 107,486.58 2,513.42 2.28%107,487.00 -2,513.00
E 100-43100-229 Culverts 4,544.18 10,000.00 284.37 9,715.63 97.16%10,000.00 0.00
E 100-43100-232 Gravel 127,333.32 130,000.00 104,321.13 25,678.87 19.75%116,000.00 -14,000.00
E 100-43100-233 Asphalt Maint/Patching 128,334.88 130,000.00 6,231.31 123,768.69 95.21%150,000.00 20,000.00
E 100-43100-300 Professional Srvs (GENERAL)2,100.00 2,100.00 2,100.00 0.00 0.00%2,100.00 0.00
E 100-43100-321 Telephone 7,379.43 8,000.00 4,173.36 3,826.64 47.83%8,000.00 0.00
E 100-43100-364 Worker's Comp Insurance 14,706.00 19,364.00 18,873.00 491.00 2.54%18,873.00 -491.00
E 100-43100-380 Utility & Services (GENERAL)26,562.46 30,000.00 9,494.04 20,505.96 68.35%30,000.00 0.00
E 100-43100-381 Street/Signal Lights 3,676.08 4,000.00 939.62 3,060.38 76.51%4,000.00 0.00
E 100-43100-417 Uniforms 6,348.73 7,000.00 2,558.66 4,441.34 63.45%7,000.00 0.00
E 100-43100-810 Refunds/Reimbursements 312.75 0.00 0.00 0.00 0.00%0.00 0.00
1,027,403.58$ 1,062,463.00$ 531,406.79$ 1,064,339.00$ 1,876.00$
Ice & Snow Removal
E 100-43125-210 Operating Supplies (GENERAL)32,904.22$ 30,000.00$ 46,493.04$ (16,493.04)$ -54.98%46,500.00$ 16,500.00$
Engineeering
E 100-43170-300 Professional Srvs (GENERAL)41,750.57$ 45,000.00$ 20,469.20$ 24,530.80$ 54.51%45,000.00$ -$
Recycling
E 100-43232-210 Operating Supplies (GENERAL)1,025.21 1,000.00 2,953.08 -1,953.08 -195.31%1,000.00 0.00
E 100-43232-300 Professional Srvs (GENERAL)69,722.32 69,000.00 35,119.50 33,880.50 49.10%69,000.00 0.00
70,747.53$ 70,000.00$ 38,072.58$ 70,000.00$ -$
Parks
E 100-45200-100 Wages and Salaries (GENERAL)23,182.26 36,788.00 15,605.19 21,182.81 57.58%36,788.00 0.00
E 100-45200-110 Overtime 727.50 0.00 195.00 -195.00 0.00%0.00 0.00
E 100-45200-122 FICA 1,482.42 2,281.00 979.64 1,301.36 57.05%2,281.00 0.00
E 100-45200-126 Medicare 346.71 533.00 229.10 303.90 57.02%533.00 0.00
E 100-45200-210 Operating Supplies (GENERAL)8,789.93 15,000.00 3,212.03 11,787.97 78.59%15,000.00 0.00
E 100-45200-221 Maintenance Projects 11,002.27 15,000.00 11,013.19 3,986.81 26.58%15,000.00 0.00 Eliminated projects to reduce 2014 budget overages
E 100-45200-300 Professional Srvs (GENERAL)400.00 0.00 470.26 -470.26 0.00%0.00 0.00
E 100-45200-321 Telephone 609.13 700.00 317.40 382.60 54.66%700.00 0.00
E 100-45200-364 Worker's Comp Insurance 2,556.00 1,957.00 2,053.00 -96.00 -4.91%2,053.00 96.00
E 100-45200-380 Utility & Services (GENERAL)4,503.00 8,000.00 2,841.22 5,158.78 64.48%8,000.00 0.00
E 100-45200-530 Improvements Other Than Bldgs 37,302.30 37,302.00 38,315.85 -1,013.85 -2.72%38,315.85 1,013.85 NW Trails Grant
E 100-45200-810 Refunds/Reimbursements 145.23 0.00 0.00 0.00 0.00%0.00 0.00
91,046.75$ 117,561.00$ 75,231.88$ 118,670.85$ 1,109.85$
Transfers to/from Other Funds
E 100-49360-720 Operating Transfers 244,277.85 - - 0.00 0.00%0.00 0.00
244,277.85$ -$ -$ -$ -$ -$
Total Expense 3,534,687$ 3,610,091$ 1,956,183$ 3,708,112$ 98,021$
GENERAL FUND TOTALS
Total Revenue 3,483,285$ 3,610,091$ 2,016,344$ 3,641,129$ 31,038$
Total Expense 3,534,687$ 3,610,091$ 1,956,183$ 3,708,112$ 98,021$
Total Revenue - Total Expense (51,403)$ -$ 60,161$ (66,983)$ -$
STAFF REPORT Agenda Item 8b.
Council Meeting:
August 13, 2015
Prepared By:
Brad Martens
Topic:
Use of Consultants in Lieu of City Staff
Action Required:
None-informational
Summary:
Earlier this year, the City Council requested information on the use of consultants in lieu
of City Staff. The primary consultants used by the City are for legal services, planning,
engineering, and building inspections. The Council requested information on planning,
engineering, and building inspections.
A significant amount of funds are paid to our consultants for the work done in the City of
Corcoran. The below table shows the amount of funds paid to the companies
associated with each consultant over three years (“GENERAL” refers to the General
Fund):
LANDFORM WENCK METRO WEST
GENERAL OTHER TOTAL GENERAL OTHER TOTAL GENERAL OTHER
2012 48,943 8,424 57,367 83,096 343,477 426,572 9,631 -
2013 46,652 33,033 79,685 44,092 218,762 262,854 19,143 -
2014 42,683 66,831 109,514 44,374 599,719 644,093 43,503 -
3 Yr.
Avg. 46,093 36,096 82,188 57,187 387,319 444,507 24,092 -
As the table shows there is a significant amount of funds not paid out of the general
fund which is charged towards individual projects (development, etc.). This reflects the
City’s position that individuals/companies which are taking on projects should fund their
own costs as opposed to the tax payers picking up that bill. Most of these funds are
pass-through revenues which are paid directly to the company the consultant works for.
If the City were to hire staff, a portion of these funds could stay as revenues for the City.
There are many pros and cons in using consultant staff, a few examples below:
Pro Allows for organization to withstand changes in demand for services
Con More expensive hourly cost than permanent staff
Pro Provides access to support staff are behind lead consultant (see attachments)
Con Corcoran model is expensive for individuals/companies completing projects
Pro Corcoran model is least expensive for tax payers
Con May not have full understanding of Council initiatives as not at office as much
Pro Can choose to stop using consultant at any time or with pre -determined notice
Con Limited availability for use, customers must wait till they are available at City Hall
Pro Bring experiences from other communities to Corcoran
Page 2
Additional development and population growth in the City will certainly lead to more
work required in these areas. At some point it is likely that the City will hire staff to take
on a portion of the duties internally. It is important that the City Administrator consider
the goals and objectives of the City Council and make recommendations for staffing
changes as appropriate. No formal review has taken place in recent years.
Financial/Budget:
Each year the City adopts a budget for consultant services to be paid out of the general
fund. Hiring staff instead of consultants would change the budget in both expenditures
and revenues.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
N/A
Recommendation:
N/A
Council Action:
N/A
Attachments:
1. Engineering Staff Used by City of Corcoran through Wenck Associates
2. Planning Staff Used by City of Corcoran through Landform
Engineering Staff Used by City of Corcoran through Wenck Associates
Employee Area of work/expertise
Developments
Downtown or
Utility Project City Engineering Description of City Engineering Work
Torve, Kent City Engineer, Developments, Residents X X X City Engineer
Mattson, Kevin Project Engineer Developments, Downtown FS X X X Asst. City Engineer
Schmidt, Rowdy Senior Construction Manager X X ----
Quisberg, Jason Surveying, Easements, Downtown FS X X ----
Claridge, Dale Sewer and Water Easements and Permitting X X X Bridge inspection Reporting
Louwagie, Shawn Construction Observation X X ----
Hegland, Steven Construction Observation X X ----
Schroeher, Mark CADD --X ----
Libby, Heather TLAC Analysis, Pavement CIP, CR 10 Turnback X X X Pavement CIP
Halls, Matthew Construction Observation X X ----
Nelson, Susan Stormwater/MS4 ----X MS4 Reporting, Watershed Rep.
Mathisen, Cody Intern, Construction Observation X X ----
Templin, Kirby Stormwater Modeling X ------
Terhaar, Edward Transportation Engineer X X State Aid Reporting
Summers, Matthew Wetlands (Lennar)X ------
Daniels, Peter Lift Station Design/Wastewater X ----
Landecker, David Registered Land Surveyor, Easements --X ----
Christensen, Peter Electrical Engineer/Controls --X ----
Lewandoski, Drew Construction Observation X X ----
Knutson, Kara CADD --X ----
Ward, Jared Hackamore Reconstruction X --X Pavement CIP
Wilson, Evan Intern, Construction Observation X X ----
Boll, Wesley Wetlands (Lennar)X X ----
Madejczyk, Jeffrey Wetlands (Lennar)X ------
Nelson, Collin Hazardous Materials (Old PW Asbestos)--X ----
Vander Top, Vincent City Engineer, Pavement CIP, Dust Control ----X Dust Control/Trail Haven
Gebhart, Brandon Water System Pressure Modeling X ------
Sigtermans, Louis Wastewater/Lift Station --X ----
Shuck, Jordan GIS X X ----
Pelletier, Steven Electrical Engineer/Controls X ----
Project/Area of Work
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
August 6, 2015
Brad Martens
City Administrator
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
RE: Landform Planning Team
Dear Brad,
Thank you for utilizing our firm to provide planning services for the City of Corcoran. We appreciate
your continued confidence in us and we value the opportunity to work with you and your staff.
Landform has a full time staff of professionals, all of whom are committed to providing services that
are truly tailored to the communities we serve and helping our clients plan great places to live, work
and play.
Landform is an interdisciplinary site design firm with a studio-based, client-centered practice. Our
professional staff includes landscape architects, planners, urban designers, civil engineers and land
surveyors. Our clients benefit from the wide range of expertise on our staff. When you work with
Landform, you work with the entire Landform team. Our team is committed to forming lasting
relationships with clients and providing planning and urban design services to ensure development
of great communities!
I appreciate the opportunity to serve as the Corcoran City Planner and use the appropriate members
of our Landform team to provide cost-effective services for Corcoran. I have been working with the
City of Corcoran since 2003. During this time, we have completed the City’s first comprehensive
update to the Zoning Ordinance and Subdivision Ordinance in 2003, we updated these ordinances
again in 2011 after adoption of the 2030 Comprehensive Plan, we recently completed a
comprehensive Sign Ordinance update and I have been able to guide a number of development
applications through the City process. My 20+ years of planning experience with a variety of cities
means that I can offer suggestions about what works well in other places and customize solutions
for the unique character of Corcoran.
My primary support comes from the staff in our Planning & Urban Design Studio, which is focused
on our public sector clients. I lead that studio and have support from the following people:
1. Planner Mary Matze. You have met Mary as she took the lead on the recent sign ordinance
update. She has a comprehensive understanding of how regulatory frameworks
(comprehensive plans and ordinances) can support high-quality community environments.
She is experienced at working with multiple stakeholders to produce high-quality reports,
presentations and analysis. Her ability to present data, processes, and ideas graphically
helps clients visualize outcomes and understand issues that will impact their project. She is
committed to helping cities produce desirable development in their communities through
sound zoning and land use policies.
Brad Martens 2
August 6, 2015
2. Planner Kathleen Hammer. Kathleen assists with a variety of planning projects for
Corcoran. She is experienced at working with various stakeholders from cities around
Minnesota. Ms. Hammer is interested in small area planning that incorporates a broad
mixture of land uses and helping to create places with attractive streetscapes, increased
walkability, tourism and alternative modes of transit.
3. Designer Danyelle Pierquet, RLA. Danyelle is a registered landscape architect and urban
designer with experience that spans a broad range of project types including parks planning
and development, site design, master planning, transit-oriented development studies,
comprehensive and redevelopment planning, process facilitation and neighborhood corridor
revitalization. A common thread in all of her work is an emphasis on sustainability and the
creation of meaningful places, which offers unique design solutions for client specific needs.
4. Designer Josh Pophen, RLA. Josh has worked on a variety of public and private projects
for Landform. As a registered landscape architect, he has focused on utilizing native plants
that fit the setting he is working within, whether the project is local or elsewhere. His work on
a park redevelopment project and historical interpretive signage for the City of Anoka won a
National Historic Preservation Award. He has also completed landscape design for a variety
of projects. His diverse experience with design, installation and maintenance make him a
valuable asset to Landform’s talented design team.
5. Senior Consultant Robert Schunicht, PE. Bob has 40 years of experience in all aspects of
infrastructure planning and design for both the public and private sectors. His vast
experience includes working for a variety of government units ranging from small townships
to large metropolitan agencies and the federal government. In the course of his career he
has completed infrastructure plans for approximately 40 communities, including one third of
the developing communities in the Seven County Metropolitan Area. He is adept at public
facilitation and specializes in developing collaborative, multi-jurisdictional agreements. Mr.
Schunicht applies his institutional and regional knowledge to pursue meaningful relationships
that help his clients achieve their desired future. Bob is a resource for me in Corcoran as he
served as the municipal engineer for Maple Grove for 30+ years. Furthermore, Bob was
involved in the initial design of the Corcoran downtown sewer project in the early 90s when
he worked at Bonestroo.
In addition to the Planning & Urban Design Studio team, we have the resources of the entire
Landform team to pull in for other service needs. For example, we were able to bring our survey
team in on both the Public Works plat and the Maple Hill Community Center plat and they are
available for any other City survey needs. While we do not typically provide municipal engineering
services, we do have an engineering team that is experienced in development and can be a
valuable resource for new public projects.
Brad Martens 3
August 6, 2015
Please let me know if you have any questions or would like more information about our team. Thank
you again for the continued opportunity to work with the City.
Sincerely,
Landform
Kendra Lindahl, AICP
Principal, Planning & Urban Design Studio
STAFF REPORT Agenda Item 8c.
Council Meeting:
August 13th 2015
Prepared By:
Lieutenant Ryan Burns
Topic:
Squad Car Replacement
Action Required:
Information
Summary:
On Sunday July 26th, squad car 560 was involved in a collision while responding to an
emergency call for service. There was heavy damage to the squad car which was
towed to Citywide towing. Anderson agency was contacted to make an insurance claim
with our insurer, League of Minnesota Cities. LMC insurance adjuster determined the
squad was totaled. LMC insurance gave the approval to order a replacement squad.
Nelson Auto Center of Fergus Falls was contacted to order a new squad (they hold the
State Contract). A replacement Ford interceptor utility was ordered on August 5th, 2015
with an estimated delivery date of October 17th, 2015. The squad is anticipated back in
service - mid to late November 2015.
Financial/Budget:
The financial impact will be our $1,000 deductible, which will expensed through Repair
and Maintenance.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
Options:
N/A
Recommendation
N/A
Council Action:
N/A
Attachments:
N/A
STAFF REPORT Agenda Item 10a.
Council Meeting:
August 13, 2015
Prepared By:
Brad Martens
Topic:
Strategic Goal Update
Action Required:
Direction
Summary:
At the April 23, 2015 City Council meeting, staff was directed to proceed with a strategic
goal work plan as presented. As of the time of this report, three of the seven goals are
completed and others are on schedule. An updated work plan is attached to this report
outlining progress.
Staff is interested in revisiting the goal to plan for the regional recreation amenity. After
much review and consideration, staff would like to update the goal from the current
2017 outcome which is to purchase and develop the park by 2017, to a more realistic
outcome which is to purchase the property in 2017. This will better focus the efforts of
staff an increase the likelihood of success.
It is requested the City Council review the updated work plan and provide any feedback
to staff.
Financial/Budget:
The cost to complete the goals have been incorpo rated into the 2015 financial
performance report, draft 2016 budget, and financial management plan.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1) Review updated work plan; consider directing staff to update goal related to planning
for the regional recreation amenity as recommended.
2) Review updated work plan; consider directing staff to continue with goal related to
planning for the regional recreation amenity as originally presented.
Page 2
Recommendation:
Review updated work plan; direct staff to update goal related to planning for the regional
recreation amenity as recommended.
Council Action:
Review updated work plan; consider directing staff to update goal related to planning for
the regional recreation amenity as recommended.
Attachments:
1. Strategic Goal Work Plan
City of Corcoran
Strategic Goal Work Plan
1
GOAL:Complete Downtown Utility and Street Improvement Plan
ASSIGNED TO:COMMENTS:
City Administrator, City Engineer Near completion
City Administrator Completed
City Administrator, City Engineer
Completed on 38 out of 42 properties; unable to
locate remaining property owners
City Council, City Administrator
Completed, Public Hearing called for July 23, 2015
City Council, City Administrator, City Engineer
Public Hearing held; Resolution 2015-42 approved
authorizing preparation of plans and specifications for
the downtown utility street improvement project
t City Council
City Council
City Administrator, City Engineer
City Council
Construction begins City Engineer, Contractor
City Engineer, Contractor
GOAL:Pave Gravel Collector Roads
ASSIGNED TO:COMMENTS:
City Administrator, City Engineer, Public Works Staff reviewed plans on July 15th; updated plans
completed; to be included in Council packet for
August 13th
City Council On agenda for August 13 meeting
City Council
City Council, City Administrator
City Administrator, City Engineer
City Council
City Engineer, Public Works, Contractor
City Engineer, Public Works, Contractor
ASSIGNMENT DEADLINE
Finalize pass through costs to Maple Grove April 24, 2015
Create property specific cost sheets May 15, 2015
City Council review of plans, select project
City Council approves assessment plan
August 13, 2015
September 10, 2015
City Council Public hearing on assessments, consider ordering plans
and specifications July 23, 2015
Bid project November 30, 2015
Substantial completion August 31, 2016
City Council review of survey results, present updated feasibility plan
Complete property meetings and survey June 15, 2015
Bid approval
June 25, 2015
December 21, 2015
Approve plans and specifications
Hold Assessment Hearing
City Council Public hearing on assessments, consider ordering plans
and specifications October 8, 2015
Bid project November 30, 2015
ASSIGNMENT DEADLINE
Staff to revise plans
July 31, 2015
April 15, 2016
October/November
October/November
Bid approval December 21, 2015
Construction begins April 15, 2016
Substantial completion August 31, 2016
City of Corcoran
Strategic Goal Work Plan
2
GOAL:Plan for the Regional Recreation Amenity
ASSIGNED TO:COMMENTS:
Mayor, City Administrator Contacted via email, Senator Osmek reccomends
working on a presentation for the Capital Investment
Committee; a clear plan on what the project is
required in advance of any committee presentation
Mayor, City Administrator Completed meetings with Hennepin County, Buffalo
School District, Rockford School District, Three Rivers
Park District; additional meetings must take place with
Corcoran Lions Club, Hennepin County Fair, and
Hanover Athletic Association
Parks & Trails Commission
City Administrator
City Administrator, Planner, Finance consultant
City Council, City Administrator
City Council
Planning agency, Council, City Administrator
Planning agency
Parks & Trails Commission
City Council
City Council
City Council
City Administrator
City Council
City Administrator
City Council
City Council
Contractor, City Engineer
Contractor, City Engineer
GOAL:Establish a business group (chamber, downtown owner group, etc.)
ASSIGNED TO:COMMENTS:
City Administrator, City Engineer Completed; downtown owners surveyed informally
City Council
Limited support existed and no further action is being
taken at this time; Goal completed
GOAL:Establish Night to Unite Program
ASSIGNED TO:COMMENTS:
Director of Public Safety Completed
Director of Public Safety, City Council
Completed; staff directed to continue as presented at
meeting
Director of Public Safety Completed: Facebook and summer newsletter
Director of Public Safety
Event held on August 4th; four parties took place and
event was a success; Goal completed
Establish recommended amenities
Meet with legislators to get on bonding tour
May 31, 2015
Park planning agency recommends design September 30, 2016
ASSIGNMENT DEADLINE
Complete meetings with possible partners
6/30/2015 8/31/2015
Sketch plan review and discussion of financing
December 31, 2015
Investigate possible grant opportunities
January 28, 2016
January 1, 2016
Draft/approve RFP for park planning agency for design
Meetings with various user groups, stakeholders, etc.
Approve agreement with selected park planning agency
March 10, 2016
April 28, 2016
August 31, 2016
March 31, 2017
Parks & Trails Commission review of recommended design
Execute purchase agreement
City Council review survey results, consider further action
October 18, 2016
Construction begins (phase 1)
Issue bonds for purchase and construction (phase 1)
May 1, 2017
August 31, 2017Substantial completion
October 27, 2016
March 23, 2017
City Council review of recommended design plan
City Council approval of finance plan December 22, 2016
January 13, 2017Bid project
City Council approval of design plan November 21, 2016
Commitments from partners approved by their governing bodies November 30, 2016
City Council review of status of project February 25, 2016
Advertise program to community June and July 2015
Coordinate event(s)August 4, 2015
ASSIGNMENT DEADLINE
Staff to research options for establishing program May 31, 2015
Staff recommendation to City Council for approval June 11, 2015
ASSIGNMENT DEADLINE
Complete property meetings and survey of support June 15, 2015
June 25, 2015
City of Corcoran
Strategic Goal Work Plan
3
GOAL:Update Sign Ordinance
ASSIGNED TO:COMMENTS:
City Planner Approved at April 23, 2015 City Council meeting
City Planner, Code Compliance Official, City Administrator
Completed
City Council Completed
Planning Commission Completed
City Council Goal Completed
GOAL:Improve City Council chamber (technology, safety, televising)
ASSIGNED TO:COMMENTS:
Code Compliance Official
City Council
City Council
City Council
City Council
Code Compliance OfficialImprovements completed
March 24, 2016
City Council approval of issuing bonds for equipment prog.April 15, 2016
July 31, 2016
June 11, 2015
Planning Commission review, public hearing July 2, 2015
City Council approval July 23, 2015
City Council first review
City Council approves 2016-2017 equipment program
ASSIGNMENT DEADLINE
Staff to assess options, obtain quotes December 31, 2015
January 14, 2016
City Council approval February 11, 2016
ASSIGNMENT DEADLINE
Staff recommendation to City Council, approve process April 23, 2015
City Council review
May 31, 2015Staff updates sign ordinance
STAFF REPORT Agenda Item 11a.
Council Meeting:
August 13, 2015
Prepared By:
Brad Martens
Topic:
Paving Gravel Collector Roads
Action Required:
Direction
Summary:
One of the City Council’s strategic goals is to pave gravel collector ro ads. Staff has
been working internally on updating a plan that was originally discussed in late 2014
and is prepared to bring to Council for feedback with a request to take the next ste ps in
the process.
The work done internally included a comparison of costs to pave gravel collector roads
to a minimum standard as opposed to Municipal State Aid (MSA) standards, and to
consider what work could be completed by the Public Works Department in-house. The
following findings resulted from these discussions:
In order to use MSA funds, the road must be improved to state aid standards.
Paving gravel roads to the MSA standard is significantly more expensive than a
minimalist approach.
o See attached cost estimate; MSA design estimated to cost approximately
$830,000 more than minimalist design
Building to MSA standards is recommended by staff who believes if the City is
going to upgrade a road from gravel to bituminous, it should be done right the
first time.
Trail Haven Road between County Road 10 and County Road 30 is the preferred
gravel collector road to begin the paving project. This is due to high average daily
traffic counts (see attached Figure 1), number of benefitting properties, and
safety issues. This segment is also the most expensive due to significant grad e
changes that need to be adjusted to meet MSA standards.
There is a very limited amount of work that can be completed in -house by the
Public Works department without significantly decreasing other work around the
community. After consideration three areas were recommended for consideration
of completing in-house (bolded in attached cost estimate); this could potentially
lower the MSA project cost by $53,500.
Staff is requesting feedback from the Council on the following items:
Direction on what portion of gravel collector road is preferred (staff
recommendation or otherwise)
Direction on what design is preferred (MSA or minimalist)
Direction on how to handle assessments; staff recommends direct benefiting
properties similar to how the downtown utility and street improvement plan is
proposed
Page 2
Direction on whether or not to proceed forward with the plan; next step s would be
to authorize staff to update a benefit letter (anticipated cost is $1,000) and to
perform a feasibility ($7,000 or more; proposal attached).
Financial/Budget:
If the Council moves forward with the project designed to MSA standards as
recommended by staff, it would be financed by MSA funds and special assessm ents to
benefitting properties; no debt. Below is an example budget for the project based upon
estimated costs in the attached document:
Project Revenue
Existing MSA Funds $1,136,478
2016 MSA Funds $250,000
Special Assessments (23 properties at $15,000) $345,000
Sub-total $1,731,478
Project Costs
MSA design $1,959,846
Finance Gap ($228,368)
Staff believes the costs estimated in the attached document are likely on the high side.
A feasibility study will allow for a tighter estimate. Any finance gap would require
borrowing ahead on MSA funds. This plan uses all available MSA funds meaning that
another paving project would require the City to borrow ahead or to wait until the fund
returns to a similar value, approximately five years. Costs incurred to complete the
feasibility study are included in the estimate and would be rolled into the project if
completed.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1) Authorize staff to update the benefit letter originally drafted in 2012 and to complete
a feasibility study for the project.
2) Abandon the project.
3) Send back to staff for further review.
Page 3
Recommendation:
Authorize staff to update the benefit letter originally drafted in 2012 and to complete a
feasibility study for the project.
Council Action:
Consider a motion to authorize staff to update the benefit letter originally drafted in 2012
and to complete a feasibility study for the project.
Attachments:
1. City of Corcoran: Trail Haven Road Improvements Cost Estimate
2. Figure 1: City of Corcoran Gravel Collector Road Paving Plan
3. Trail Haven Feasibility Study Options
City of Corcoran: Trail Haven Road Improvements Cost Estimate
No.Item Units Est. Qty Est. Unit Price Est. Total
OPTION 1 - SHAPE & PAVE:
1MOBILIZATION & DEMOBILIZATION LUMP SUM1 $35,000.00$35,000.00
2TRAFFIC CONTROL LUMP SUM1 $5,000.00$5,000.00
3 BITUMINOUS PAVEMENT RECLAMATION SQ YD1600 $7.00 $11,200.00
4SAWING BITUMINOUS PAVEMENT LIN FT650 $5.00$3,250.00
5 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM1 $5,000.00 $5,000.00
6COMMON EXCAVATION CU YD3250 $15.00$48,750.00
7STREET SWEEPER WITH PICKUP BROOMHOUR25 $125.00$3,125.00
8WATER FOR DUST CONTROL MGAL50 $25.00$1,250.00
9SUBBASE PREPARATION SQ YD19500 $2.00$39,000.00
106" AGGREGATE BASE - SALVAGED TON6500 $8.00$52,000.00
116" AGGREGATE BASE, CLASS 5 TON6500 $15.00$97,500.00
12 4" SHOULDER AGGREGATE, CLASS 2 TON650 $40.00 $26,000.00
132" TYPE WEARING COURSE MIXTURE TON2250 $70.00$157,500.00
143" TYPE NON-WEARING COURSE MIXTURETON3400 $65.00$221,000.00
15BITUMINOUS MATERIAL FOR TACK COATGAL1000 $5.00$5,000.00
16GEOTEXTILE FABIC, TYPE V NON-WOVENSQ YD18700 $2.00$37,400.00
176" PVC DRAINTILE LIN FT7500 $10.00$75,000.00
18CULVERT REPLACEMENT LIN FT500 $50.00$25,000.00
19 DRIVEWAY APPROACHES EACH22 $2,500.00 $55,000.00
20SITE RESTORATION LUMP SUM1 $2,500.00$2,500.00
21EROSION CONTROL LUMP SUM1 $7,500.00$7,500.00
22PAVEMENT MARKINGS LUMP SUM1 $5,000.00 $5,000.00
SUBTOTAL$917,975.00
10% CONTINGENCY$91,797.50
EST. TOTAL CONSTRUCTION COST $1,009,772.50
12% INDIRECT COSTS$121,172.70
EST. TOTAL COST $1,130,945.20
OPTION 2 - STATE AID ROAD DESIGN:Est. Unit Price Est. Total
1MOBILIZATION & DEMOBILIZATION LUMP SUM1 $55,000.00$55,000.00
2TRAFFIC CONTROL LUMP SUM1 $5,000.00$5,000.00
3 CLEARING & GRUBBING LUMP SUM1 $2,500.00 $2,500.00
4 BITUMINOUS PAVEMENT RECLAMATION SQ YD1600 $7.00 $11,200.00
5SAWING BITUMINOUS PAVEMENT LIN FT650 $5.00$3,250.00
6SALVAGE & REINSTALL SIGN EACH10 $250.00$2,500.00
7 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM1 $25,000.00 $25,000.00
8COMMON EXCAVATION CU YD9800 $12.00$117,600.00
9STREET SWEEPER WITH PICKUP BROOMHOUR25 $125.00$3,125.00
10WATER FOR DUST CONTROL MGAL50 $25.00$1,250.00
1112" AGGREGATE BASE, CLASS 5 TON15500 $15.00$232,500.00
12 4" SHOULDER AGGREGATE, CLASS 2 TON650 $40.00 $26,000.00
132" TYPE WEARING COURSE MIXTURE TON2650 $75.00$198,750.00
143" TYPE NON-WEARING COURSE MIXTURETON3975 $70.00$278,250.00
15BITUMINOUS MATERIAL FOR TACK COATGAL1100 $5.00$5,500.00
16GEOTEXTILE FABIC, TYPE V NON-WOVENSQ YD22000 $2.00$44,000.00
176" PVC DRAINTILE LIN FT7500 $10.00$75,000.00
18CULVERT REPLACEMENT LIN FT1150 $50.00$57,500.00
19 DRIVEWAY APPROACHES EACH22 $4,000.00 $88,000.00
20SITE RESTORATION LUMP SUM1 $25,000.00$25,000.00
21EROSION CONTROL LUMP SUM1 $20,000.00$20,000.00
22PAVEMENT MARKINGS LUMP SUM1 $5,000.00$5,000.00
23GUARDRAIL INSTALLATION LIN FT3000 $25.00$75,000.00
24VERTICAL CURVE GRADING ADJUSTMENTSLUMP SUM1 $75,000.00$75,000.00
25WETLAND MITIGATION LUMP SUM1 $50,000.00 $50,000.00
$1,481,925.00
15% CONTINGENCY$222,288.75
EST. TOTAL CONSTRUCTION COST $1,704,213.75
15% INDIRECT COSTS$255,632.06
EST. TOTAL COST $1,959,845.81
NOTE - BOLDED ITEMS ARE POSSIBLE PUBLIC WORKS ITEMS
Private Utility Adjustments?Clear zone impacts/grade changes
Easement Acquisition?Plat/legal review to determine if necessary
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Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249
Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com
-
To: Brad Martens, City Administrator
From: Kent Torve, City Engineer
Date: August 5, 2015
Subject: Trail Haven Feasibility Study Options
Background
The City is moving towards a paving project for Trail Haven using MSA funds, assessments,
and City funds. A first step towards fall design is to prepare a Feasibility Study for the 429
process which will conclude in a public hearing and Council decision on pursuing the project.
Options for Defining the Scope of A Feasibility Study
At the beginning of a project, a City can choose the amount of detail obtained to prepare
the Engineer’s Feasibility Study. Below are two approaches either of which can be selected
at this stage. Option A provides an increased amount of engineering (over Option B), but
also with the benefit that the field efforts conducted will be utilized as design moves
forward. Option B provides less detail, but is often used for projects that are in the “maybe”
category, and the 429 process is utilized to receive public input before Council’s commit
additional funds to the project. Both approaches are reasonable options for this project.
Option A – Site Constraints, Geometrical Alignment, and Easements
Item Description Line Item Cost
1. Field Wetland Delineation $3,000
2. Topographical Survey $5,000
3. Geometric Road Design & Cost Est. $4,000
4. Prelim Easement Boundaries $1,500
5. Report and Public Hearing $2,000
Total $15,500
Altern. A. Geotechnical borings and report for poor soils quantity $8,000
Option B – Basic Geometrical Alignment and Cost Estimates
Item Description Line Item Cost
1. Prelim Geometrics & Costs $4,000
(uses County Lidar elevation data)
2. Report and Public Hearing $3,000
Total $7,000
Altern. B. Aerial (tabletop) wetland impact analysis $1,500
Altern. C. Easement estimate $1,500
End of Memo
STAFF REPORT Agenda Item 11b.
Council Meeting:
August 13, 2015
Prepared By:
Brad Martens
Topic:
Parks and Trails Commission
Recommendation – Parks and Recreation
Employee
Action Required:
Direction
Summary:
At the July 21, 2015 meeting of the Parks and Trails Commission, a discussion took
place regarding the costs associated with hiring a seasonal employee to manage and
assist with recreation programs for Corcoran (baseball, softball, soccer, Country Daze).
Ultimately a motion was approved recommending a seasonal parks and recreation
employee be funded in the 2016 budget.
It is requested that the City Council consider the recommendation made by the Parks
and Trails Commission and direct staff on how to proceed. A draft employment plan is
attached to this report.
Financial/Budget:
The employment plan includes costs associated with the employee as well as revenues
generated to offset a portion of those costs. The plan projects a gap of $2,705 which
would need to be funded out of the general fund as currently proposed. Additional
programming could take place to offset those revenues, but is not guaranteed.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1) Direct staff to include the additional parks and recreation employee in the 2016
budget and to draft job description and hiring plan.
2) Direct staff to not include the additional parks and recreation employee in the 2016
budget.
3) Send back to staff for further review.
Page 2
Recommendation:
Over the past two years demand for youth programs has increased with some
individuals being turned away in programs that are full. In addition, staff has heard f rom
the volunteers running these organizations that they are near burn out and would
sincerely like some assistance in running these programs. For these reasons staff
supports the recommendation of the Parks and Trails Commission.
Council Action:
Consider a motion to direct staff to include the additional parks and recreation employee
in the 2016 budget and to draft job description and hiring plan.
Attachments:
1. Draft Employment Plan – New Parks and Recreation Employee
Draft Employment Plan
New Parks and Recreation Employee
Job Duties:
To coordinate the activities of the Corcoran Athletic Association and Corcoran Soccer
Association; to assist in planning the Country Daze community event.
Work Schedule
Week Of Hours Per
Week
April 4, 2016 10
April 11, 2016 10
April 18, 2016 10
April 25, 2016 10
May 2, 2016 10
May 9, 2016 15
May 16, 2016 15
May 23, 2016 15
May 30, 2016 15
June 6, 2016 40
June 13, 2016 40
June 20, 2016 40
June 27, 2016 40
July 4, 2016 40
July 11, 2016 40
July 18, 2016 40
July 25, 2016 40
August 1, 2016 40
August 8, 2016 40
August 15, 2016 40
August 22, 2016 40
August 29, 2016 15
Total 605
Notes:
Employee would work out of an office at City Hall
Employee would assist Public Works with park related items if time allowed
2016 Budget:
Expenditures:
Wage (605 hours x $11.00/hour): $6,655
Other deductions/contributions: $550
Miscellaneous expenses: $500
Total Expenditures: $7,705
Revenue:
Increased CAA Registration Fees: $1,500
Increased CSA Registration Fees: $3,500
Total Revenue: $5,000
GAP: $2,705
STAFF REPORT Agenda Item 11c.
Council Meeting:
August 13, 2015
Prepared By:
Brad Martens
Topic:
Parks and Trails Commission
Recommendation – Scoreboard Purchase
Action Required:
Direction
Summary:
In 2014, the Parks and Trails Commission reviewed a proposal by Kevin Dale of the
Corcoran Athletic Association to install a scoreboard at Snyder field. The proposed
project was estimated at $24,000 of which $10,000 was raised in donations. After
consideration, the Commission recommended that the City Council approve up to
$14,000 of park dedication funds be spent towards the purchase and installation of the
scoreboard.
This recommendation was reviewed at the August 14, 2014 City Council meeting and
was unanimously approved. Although approved , the project was put on hold to see if
grant funds could be obtained through a spring 2015 solicitation. Grant funds were
applied for but not received.
Recently at the July 21, 2015 meeting of the Parks and Trails Commission, the topic
was again discussed and a motion was approved to use park dedication funds to
complete the scoreboard project as approved at the August 14, 2014 City Council
meeting.
Although allocation of these funds was already approved in 2014, a majority of those
members that supported the motion are no longer on the City Council. Staff would like
the City Council to reconsider the motion to determine is support for the project still
exists. If approved new quotes would need to be obtained.
Financial/Budget:
As of July 2015, the Park Dedication fund has a balance of $355,191.13. This item is
eligible for use of Park Dedication Funds.
Alignment with Values:
This item relates to the following adopted values:
FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds
is essential for citizen confidence in government.
Options:
1) Direct staff to continue as directed at the August 14, 2014 City Council meeting.
2) Rescind the previous motion from the August 14, 2014 City Council meeting.
Page 2
Recommendation:
The City does not have any approved plans or priority structure for the use of Park
Dedication funds which makes a recommendation difficult to establish. Staff is generally
supportive of using funds when they can be extended by combining with donated funds.
Council Action:
Consider a motion to direct staff to continue as directed at the August 14, 2014 City
Council meeting.
Attachments:
1. Scoreboard Price Quotation
2. Electric Quotation – Loberg Electric, Inc.
Page: 1
1223107/08/2014
WIRE NEW SCOREBOARD AT CITY
PARK BALL FIELD
CORCORAN, MNCITY OF CORCORAN
8200 CO RD 116
CORCORAN,MN 55340
PAT763-420-2288
WIRE NEW SCOREBOARD AT CITY PARK PRICE TO INCLUDE THE FOLLOWING:3277.00
APPROX. 300' OF DIRECTIONAL BORING FROM PICNIC SHELTER TO SCOREBOARD
#10-2 COPPER DIRECT BURIED WIRE
TAMPER RESISTANT, WEATHER RESISTANT GFCI RECEPTACLE IN LOCKABLE MIDWEST BOX FOR POWER
(OR WE WILL DIRECT WIRE THE SCOREBOARD IF THAT IS AN OPTION)
LABOR, MATERIALS, AND ELECTRICAL INSPECTION FEE
*IF A CONDUIT IS PREFFERED INSTEAD OF A DIRECT BURIED WIRE ADD $450.00
(WE WILL STILL NEED TO PULL DIRECT BURIED WIRE TO GET WIRE THRU SLEEVE TO ELECTRIC PANEL)
*IF SLEEVE TO PANEL IS UNUSABLE WE WILL NOT BE RESPONSIBLE FOR REPLACING PAVERS AT SHELTER
*WE WILL DO OUR BEST TO CAUSE MINIMUM DAMAGE TO THE LANDSCAPING BUT WILL NOT BE RESPONCIBLE
FOR RE-SEEDING EXT...
*WE WILL CALL FOR LOCATES ON THE PROPERTY BUT WILL NOT BE RESPONCIBLE FOR LOCATING OR DAMAGE
TO ANY PRIVATELY OWNED UTILTIES (SPRINKLER, WATER, ELECTRIC LINES, EXT...)
*NO LOW VOLTAGE OR CONTROL WIRING INCLUDED (SHOULD BE WIRELESS)
We Propose hereby to furnish material and labor - complete in accordance with these specifications for the sum of $3,277.00
Three Thousand Two Hundred Seventy Seven Dollars And 00 Cents
Payable as follows:
PAID IN FULL WITHIN 30 DAYS OF COMPLETION
Authorized
Signature:
Note: This Proposal may be withdrawn
by us if not accepted within ( 30 ) Days
Loberg Electric, Inc.
24a First Ave. NE
Buffalo, MN 55313
Jared Loberg
STAFF REPORT Agenda Item 11d.
Council Meeting:
August 13, 2015
Prepared By:
Jessica Beise
Topic:
City Council Minutes
Action Required:
Direction
Summary:
As the Administration Department has recently has been reorganized, an opportunity to
review how record City Council minutes has arisen. Minutes can be recorded in a
variety of formats and each City has its own style. The most common formats are listed
below with a brief description and the name of a city or cities which utilizes that format:
Vote Only & Statutory Requirements: Minimalist approach with the votes listed and little
more. (Example: Falcon Heights)
Limited Detail: Limited detail style captures the motions made, summarized public
comment and general direction to staff. (Example: Corcoran)
Summary: Summary provides a summarized version of the discussion and questions in
a semi-verbatim dialogue. Public comments in this style do indicate the specific
dialogue of individuals. (Examples: Rogers, Edina, Hugo)
Full Detail: A semi-verbatim option that includes question and answer dialogue is a full
detail style. (Example: Victoria, Hanover)
Verbatim: Verbatim is a word for word transcription of the meeting, which is the most
time-consuming. (Example: Chanhassen)
Currently the City of Corcoran utilizes a limited detail style which captures the motions
made, summarized public comment and general direction to staff. The current style
meets the requirements of statute but may not capture as much of the discussion.
City Council minutes are the official record of City Council meetings. The City does
audio recordings, however those are not the official record. Similarly if the City does
video recordings of meetings, those would not be the official record of the Council
meetings.
Staff would like to get feedback on how the Council would like to see the minutes taken
going forward.
Financial/Budget:
The cost to change the minute format may vary slightly due to an increase in staff time
depending on the selected minute style.
Alignment with Values:
This item relates to the following adopted values:
EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
Page 2
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional, cost-effective, and friendly manner.
OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
EQUAL OPPORTUNITY
We believe that every employee and citizen should be afforded an equal
opportunity to participate in all aspects of employment, citizenship, and
governance in the City of Corcoran based exclusively on their ability to
contribute.
Options:
1. Review the minute options and direct staff to move forward with a particular style
of minutes.
2. Maintain the current style of limited detail City Council minutes.
Recommendation:
Review the minute options and direct staff to move forward with a particular style of
minutes.
Council Action:
Review the minute options and direct staff to move forward with a particular style of
minutes.
Attachments:
1. City Council Minutes Example – Vote Only & Statutory Requirements
2. City Council Minutes Example – Limited Detail
3. City Council Minutes Example – Summary
4. City Council Minutes Example – Full Detail
5. City Council Minutes Example – Verbatim
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
September 14, 2011
A. CALL TO ORDER:
B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_
LONG _X_ MERCER-TAYLOR _X_
MILLER _X_
C. PRESENTATIONS:
D. APPROVAL OF MINUTES: August 24, 2011 Approved
E. PUBLIC HEARINGS:
F. CONSENT AGENDA: Chuck Long Moved Approval 5-0
1. General Disbursements through 9/08/2011: $138,887.85
Payroll through 8/29/2011: $18,089.27
2. City License Renewal
3. Northeast Suburban Campus Connector (NESCC) Construction Agreement
G: POLICY ITEMS:
1. Parkland Dedication Ordinance Amendment Pam Harris Moved Approval 5-0
2. Setting of Preliminary Tax Levy and Budget Hearing Date
Budget Hearing December 14, 2011 at 7:00pm
Beth Mercer-Taylor Moved Approval 5-0
H. INFORMATION/ANNOUNCEMENTS:
I. COMMUNITY FORUM:
J. ADJOURNMENT: 7:52pm
Attachment 1
City of Corcoran
City Council Meeting Minutes
July 9, 2015 - 7:00 PM
The Corcoran City Council met on July 9, 2015, at City Hall in Corcoran, Minnesota.
Present were Acting Mayor Thomas, Councilor Hank, Councilor Keefe, and Councilor LaFave.
Mayor Guenthner was excused.
Also present were City Administrator Martens, Director of Public Safety Gottschalk, Lieutenant
Burns, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order / Roll Call
Acting Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Acting Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens asked that item d. be removed as staff wanted additional time to review
the language. Councilor Hank stated that he had questions regarding item d. The agenda was
presented with all items.
MOTION: made by LaFave, seconded by Hank to approve the agenda as presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
4. Open Forum
No persons were present to speak at the open forum.
5. Presentations
a. CenterPoint Energy – Community Partnership Grant
Roger Schmitz from CenterPoint Energy presented the City a grant for $2,500.00 for the purchase
of two portable 800 MHz radios. Reserve Officer Schmidt received the donation.
6. Consent Agenda
a. Draft Minutes of June 25, 2015 Council Meeting
b. Resolution 2015-37 – Accepting Maple Grove Lions Club Donation
c. Recycling Fee Forgiveness
d. Liquor Ordinance Update
MOTION: made by Hank, seconded by LaFave to approve consent agenda items a., b., and c. as
presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
The Liquor Ordinance Update was not voted upon but did receive questions. Councilor Hank asked
why there is a requirement for organizations to be in existence for three years. Council Hank asked
why there was a requirement for temporary license for brewers of less than 3,500 barrels per year.
City Clerk/Administrative Services Coordinator Beise stated she believed the 3,500 barrel threshold
was a statuary requirement and would follow up with an answer for the Council. Director of Public
Safety Gottschalk noted that he believed the three year requirement was created to ensure
organizations are not forming to obtain liquor licenses.
7. Claims as Presented *
a. All Financial Claims
MOTION: made by Hank, seconded by Keefe to approve all other financial claims as presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Attachment 2
City of Corcoran
City Council Meeting Minutes
July 9, 2015 - 7:00 PM
8. Staff Reports / Memos/Commissions
a. Franchise Fees Overview
Report presented by City Administrator Martens. The Council consensus was to direct staff to
conduct additional research and add this to a future Council agenda.
b. Forklift Purchase*
City Administrator Martens provided an update on the forklift purchase. No action was required.
9. Planning Business / Landform
a. Street Name Map
Report presented by City Administrator Martens. Council discussed. The Council accepted the
Street Name Map as presented.
10. Unfinished Business
a. Conditional Offer for Full Time Police Officer
Report presented by Director of Public Safety Gottschalk.
MOTION: made by Keefe, seconded by Hank to approve a conditional employment offer as
presented
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Council discussed.
11. New Business
a. Financial Management Plan
Report presented by Tammy Omdal, Senior Vice President of Northland Securities. Council
discussed. Per consensus, Council directed staff to schedule a work session for the budget and
further discuss the assumptions in the Financial Management Plan.
b. 2016 Budget Priorities and Schedule
Report presented by City Administrator Martens. Council discussed. Per Council consensus, staff
was directed to create an updated budget with additional monies for planning and communications.
c. City Logo Update
Report presented by City Administrator Martens presented. Council discussed. Consensus of the
Council was to direct staff to move forward with an update as outlined in the staff report.
12. Unscheduled Items – None
13. 2015 Council Schedule
City Administrator Martens reviewed the draft calendar of upcoming council meeting topics.
14. Council Liaison Calendar
15. Adjournment
MOTION: made by LaFave, seconded by Hank to adjourn.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Meeting adjourned at 8:58 pm.
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
City of Corcoran
City Council Meeting Minutes
July 9, 2015 - 7:00 PM
The Corcoran City Council met on July 9, 2015, at City Hall in Corcoran, Minnesota.
Present were, Acting Mayor Thomas, Councilor Hank, Councilor Keefe, and Councilor LaFave.
Absent was Mayor Guenthner.
Also present were City Administrator Martens, Director of Public Safety Gottschalk, Lieutenant
Burns, and City Clerk/Administrative Services Coordinator Beise.
1. Call to Order / Roll Call
Acting Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Acting Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens asked that item d. be removed as staff wanted additional time to review
the language. Councilor Hank stated that he had questions regarding item d. The agenda was
presented with all items.
MOTION: made by LaFave, seconded by Hank to approve the agenda as presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
4. Open Forum
No persons were present to speak at the open forum.
5. Presentations
a. CenterPoint Energy – Community Partnership Grant
Roger Schmitz from CenterPoint Energy presented the City a grant for $2,500.00 for the purchase
of two portable 800 MHz radios. Reserve Officer Schmidt received the
6. Consent Agenda
a. Draft Minutes of June 25, 2015 Council Meeting
b. Resolution 2015-37 – Accepting Maple Grove Lions Club Donation
c. Recycling Fee Forgiveness
d. Liquor Ordinance Update
MOTION: made by Hank, seconded by LaFave to approve consent agenda items a., b., and c. as
presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
The Liquor Ordinance Update was not voted upon but did receive questions. Councilor Hank asked
why there is a requirement for organizations to be in existence for three years. Council Hank asked
why there was a requirement for temporary license for brewers of less than 3,500 barrels per year.
City Clerk/Administrative Services Coordinator Beise stated she believed the 3,500 barrel threshold
was a statuary requirement and would follow up with an answer for the Council. Director of Public
Safety Gottschalk noted that he believed the three year requirement was created to ensure
organizations are not forming to obtain liquor licenses.
7. Claims as Presented *
a. All Financial Claims
MOTION: made by Hank, seconded by Keefe to approve all other financial claims as presented.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Attachment 3
City of Corcoran
City Council Meeting Minutes
July 9, 2015 - 7:00 PM
8. Staff Reports / Memos/Commissions
a. Franchise Fees Overview
Report presented by City Administrator Martens per the Council’s request to learn more about this
topic at their strategic goal setting session. The Council consensus was to direct City Administrator
Martens to conduct additional research and add this to a future Council agenda.
b. Forklift Purchase*
City Administrator Martens provided an update on the forklift purchase. No action was required.
9. Planning Business / Landform
a. Street Name Map
Report presented by City Administrator Martens. Council discussed. The Council accepted the
Street Name Map as presented.
10. Unfinished Business
a. Conditional Offer for Full Time Police Officer
Report presented by Director of Public Safety Gottschalk.
MOTION: made by Keefe, seconded by Hank to approve a conditional employment offer as
presented
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
Council discussed.
11. New Business
a. Financial Management Plan
Report presented by Tammy Omdal, Senior Vice President of Northland Securities. Council
discussed. Resident Greg Ebert, 20604 County Road 10, asked the Council to look to increasing
revenue. Per consensus, Council directed staff to schedule a work session for the budget and then
hold a separate meeting to further discuss the assumptions in the Financial Management Plan.
b. 2016 Budget Priorities and Schedule
Report presented by City Administrator Martens. Council discussed. A work session before the
August 13th regular City Council Meeting was scheduled to discuss the 2016 budget. Resident Greg
Ebert, 20604 County Road 10, asked the Council to look at staffing rather than consulting. City
Administrator Martens noted that the topic of staff vs. consultants is on the Council schedule for
August 13th. Per Council consensus, City Administrator Martens was directed to create an updated
budget with additional monies for planning and communications. In addition to the budget, an “a la
cart” list would be provided for additional items that could be included and what those costs would
be.
c. City Logo Update
Report presented by City Administrator Martens presented. Council discussed. Greg Ebert, 20604
Country Road 10, noted that the City Logo is important as it’s the City’s brand. Consensus of the
Council was to direct staff to move forward with an update as outlined in the staff report.
12. Unscheduled Items – None
13. 2015 Council Schedule
City Administrator Martens reviewed the draft calendar of upcoming council meeting topics.
14. Council Liaison Calendar
15. Adjournment
MOTION: made by LaFave, seconded by Hank to adjourn.
Voting Aye: Thomas, Hank, Keefe, and LaFave
(Motion carried 4:0)
City of Corcoran
City Council Meeting Minutes
July 9, 2015 - 7:00 PM
Meeting adjourned at 8:58 pm.
CITY OF VICTORIAREGULAR CITY COUNCIL MEETINGMAY 26, 2015
COUNCIL CHAMBERS
1670 STIEGER LAKE LANE
VICTORIA, MINNESOTA
MINUTES
(1)CALL TO ORDER:
Mayor O¶Connor called the regular City Council meeting to order at 6:30 p.m.
Roll Call:
Members Present:Mayor Tom O¶Connor;Councilmembers:Lani Basa,Jim Crowley,Joe
Pavelko and Tom Strigel.
Absent:None.
Staff Present:Laurie Hokkanen,City Manager;Cara Geheren,CityEngineer;KellyGrinnell,
Finance Director;Jennifer Kretsch,City Clerk;Ann Mahnke,Public Works/Park and Recreation
Director; Ben Landhauser, Community Development Director; and, Bob Vose,City Attorney.
Others Present:Paul Tabon and Joe Jablonski from Lennar;SueOrsen,The Victoria Gazette;
Unsie Zuege, The Chanhassen Villager and others.
(2)PUBLIC ANNOUNCEMENTS:
-A-July 1, 2015 ± Change of Date for Centennial Golf Scramble
The Centennial Golf Scramble,held at Deer Run GolfCourse,has been rescheduled to July 1,
2015. For further information contact City Hall or the Victoria Business Association.
(3)ADOPT AGENDA:
A motion was made by Councilmember Strigel,to Adopt the Agenda.The motion was
seconded. With all members voting in favor, the motion carried. Vote: 5 Ayes, 0 Nays.
(4)OPEN FORUM:
None.
(5)VISITORS PRESENTATION:
-A-Deb Barber, Metropolitan Council
Deb Barber,appointed by Governor Dayton in March 2015 to represent the 4th District on the
Metropolitan Council,introduced herselfand stated she specializesin strategic planning and
Attachment 4
Regular City Council Meeting Minutes
May 26, 2015 ± page 2
project management and is dedicated to beinginvolved in the community and in shaping the
future ofour region.Herprimary areas offocus arecreating sustainable economic development,
which is contingent onstrong transportation and transit systems,affordable housing,and
workforce training that is accessible to our diverse SRSXODWLRQShe noted the importance of
interfacing with local governments and citizens to ensure that our cities and counties maintain
their unique identities.
The Council voiced concerns relating to the impact the MetropolitanCouncil¶s amended 2040
Housing Policy Plan would have on the City of Victoria.The Council noted its supportof the
Metropolitan Council¶s mission to create affordable housing options but reiterated that the
formula needs additional consideration as stated in a recent letter to the Metropolitan Council.
Ms.Barber encouraged feedback and open communication between both Council¶s and
residents, stating she could be reached by phone,email,or text messaging.
-B-Jim Nash, State Representative MN House District 47A
State Representative Nash addressed his priorities for best serving Minnesotans anddescribed his
recent accomplishments.Hecommented onGovernor Dayton¶s veto of the bipartisan House and
Senate K-12 Education Omnibus Bill,stating the House and the Senate voted against the bill to
fund universal pre-K;explaining the costswould result in a levy and increased taxes for district
taxpayers.Representative Nash stated with recent budget negotiations,his focus is to budget
funding for transportation needs to provide long-term,stable funding by reallocating current tax
dollars, not adding additional taxes to family budgets.
(6)CONSENT AGENDA:
The Consent items were as follows:
-A-Minutesofthe May11,2015CityCouncil Workshop
-B-Minutesofthe May11,2015CityCouncil Meeting
-C-May26,2015ClaimsRoster inthe amountof$416,222.15
-D-Temporary Liquor License for Enki Brewing Company, LLC
1) Agenda Statement No.15-88
2) Exhibits
-E-City of Victoria Temporary Liquor License for the 2015 Volksfest Festival
1) Agenda Statement No.15-89
2) Exhibits
-F-Temporary Storage of Victoria Lions Property
1) Agenda Statement No.15-90
2) Exhibits
Regular City Council Meeting Minutes
May 26, 2015 ± page 3
-G-DesignatingtheNewCity Hall,1670 Stieger LakeLaneas Precinct No.1
Polling Location
1) Agenda Statement No.15-91
2) Exhibits
3) Resolution No 15-31
-H-Naming of Band Stand
1) Agenda Statement No.15-92
2) Exhibits
-I-Water Storage Facility: Phase 1 Reservoir Payment Request No. 1
1) Agenda Statement No.15-93
2) Exhibits
-J-Water Storage Facility: Phase 2 Booster Station Payment Request No. 1
1) Agenda Statement No.15-94
2) Exhibits
-K-Design and Construction Standards Manual
1) Agenda Statement No.15-95
2) Exhibits
3) Resolution No. 15-32
-L-MN DNR Matching Grant Application
1) Agenda Statement No. 15-96
2) Exhibits
3) Resolution No. 15-33
A motion was made by Councilmember Crowley,to Approve the Consent Agenda.The motion
was seconded. With all members voting in favor, the motion carried. Vote: 5 Ayes, 0 Nays.
(7)PUBLIC HEARING:
-A-2nd Reading and Public Hearing of an Ordinance Adding Small Brewer
Off-Sale Sunday Liquor Licenses
1) Agenda Statement No.15-98
2) Exhibits
3)Ordinance No. 389
TheCity Clerk provided an overview of the recentState amended ordinance that incorporates the
existing off-sale holidayordinance criteria and Minnesota Statute requirements allowing the
refilling of growlers and selling them at off-sale on Sundays.
Mayor O¶Connor opened the public hearing at 7:02 p.m.
Regular City Council Meeting Minutes
May 26, 2015 ± page 4
JohnHayes,owner Enki Brewing LLC,solicited support to amend the ordinance explaining the
positive effects the amendment would have on local businesses.
Mayor O¶Connor closed the public hearing at 7:05 p.m.
A motion was made by Councilmember Crowley,to Adopt Ordinance No.389;Approving an
Ordinance Amending Chapter 4:by Adding Small Brewer Off-Sale Growler Sunday Liquor
Licenses.The motion was seconded.With all membersvoting in favor,the motion carried.
Vote:5 Ayes, 0 Nays.
-B-2ndReadingand Public Hearing ofan Ordinance Amendingthe Zoning for
Laketown
1) Agenda Statement No. 15-99
2) Exhibits
3) Ordinance No. 390
3) Resolution No. 15-34
The Community Development Director provided an overview presentation of the requested
zoning change and Preliminary Plat for Laketown 9th Addition.A handout summarizing
concerns from residents,along with progress made by the City and Lennar to find resolutions for
these concernswith regard to the rezoningand development of the Laketown 9th Addition was
provided to those in attendance.
Mayor O¶Connor opened the public hearing at 7:40 p.m.
Casey Garver,1732Alphon Drive,President of the Laketown Homeowners Association (HOA),
voiced the concerns received from the HOAon the lack of continuity,less than adequate quality
and value of proposed ³premium´homes,and overcrowding of the proposed lots.He questioned
what the proposed tax benefits would be for the City.
Linda Shifflett,1855 Carriage Drive,stated eachadditional home would increase the amount of
vehicles and traffic causing safety concerns especially due to the reduction of an additional
access roads.She proposed setbacks at 80 feet on all sides to aide in wetland conservation.She
also acknowledged draintile issues resulting in water pooling.
Kelly Becker,1850 Carriage Drive,concurred with the other residents¶concerns,specifically
requesting that the Council vote µno¶on the motion to amend the zoning for the Laketown
Preliminary Plat.
Jim Tyler,1640Field Drive,provided a detailed account of his recent tripto the Chicago area to
look at purchasing a new home if he were to relocate.His experience as a potential homebuyer
taught him the following are standard aspects people look forwhen buying a home:crime rates,
schools,attractive/well-maintained homes,current property values in comparison with
comparable homes in the area,resale values,local business,and a community that shows
sustainability and is continuing to thrive.
Regular City Council Meeting Minutes
May 26, 2015 ± page 5
Kristin Lebben,1810 Carriage Drive,commented on resident requests for additional trees,
stating dissatisfaction with the area termed as a ³buffer zone´indicated trees were added;
however,had shown minimal changes from the original Sketch Plat.She expressed concern that
elementary schools were already at maximum capacity and unable to expandand suggested the
parkland area be a dedicated park,not a totlot and be available foruse by all residents at any
time.
Sami Gabriel,1776Alphon Drive addressed the side-facing lots on the corner of Carriage Drive,
requesting the lots face the same direction as the other lots.
Bill Rogers,1694 Alpine Road,stated based on his experiencedealing with the draintile and
water pooling issues,it ishis belief the additional homes will have a detrimental effect on
surrounding homes causing severe flooding concerns.
Lee Lienes,1905 Carriage Drive,read a statement that included questions about how the
proposed development negatively impacts the environment and the impacts on the migration of
monarch butterflies.
Mayor O¶Connor closed the public hearing at 8:18 p.m.
TheCity Engineer addressed Ms.Shifflett¶s questions and Mr.Roger¶s concerns relating to
storm water drainage,soil conditions,and the draintile,stating the issues were addressed by both
staff and independent engineers.
The Council discussed the concerns of the residents and whether or not the issues noted had been
researched and resolved.TheCity Engineer stated staff had researched and addressed all
concerns,commenting on research completed to determine the appropriate steps necessary to
alleviate increased flooding concerns.TheCity Engineer explained Red Fox Drive had initially
been constructed with the understanding that traffic volume would continue to increase.Red
Fox Drive and Victoria Lane are being monitored for speed,increased volume,safety,and other
concerns.TheCity Engineer indicatedthe proposedroads that had been eliminated due to the
additional wetland conservation requirements.
The Community Development Director explained due to the sloping of lots on Carriage Drive it
would not be ideal to be utilized as dedicated park space.
TheCity Attorney advised the environmental concerns for the wetlands were not at the discretion
of Council or staff but based onState-enforced regulations,noting the Council had limitations on
what they could and could not enforce upon a land owner/developer.
TheCity Attorney cautioned the Mayor and Council from making or denying a motion without
adequate information,recommending the City table the item,within the legal timeline allotted,to
allow time to acquire additional information if deemed necessary by consensus of the Council.
Regular City Council Meeting Minutes
May 26, 2015 ± page 6
A motion was made by Councilmember Crowley,to Adopt Ordinance No.390;Amending
Section 30 of the Victoria City Code,the City¶s Official Zoning Ordinance,by Rezoning
Property within Laketown 9th Addition from AG (Agricultural District)to R (Residential
District)and PUD (Planned Unit Development)Standards.The motion was seconded.With all
members voting in favor, the motion carried. Vote: 5 Ayes, 0 Nays.
A motion was made by Councilmember Basa to Approve the Resolution 15-34;A Resolution
Approving the Summary Publication of Ordinance No.390.The motion was seconded.With
the majority of membersvoting in favor,the motion carried.Vote 4Ayes,0 Nays,1 Abstain
(Pavelko).
(8)UNFINISHED BUSINESS:
-A-Preliminary Plat for Laketown
1) Agenda Statement No. 15-100
2) Exhibits
3) Resolution No. 15-35
The Council discussed concerns brought forth by residents and as outlined in the Community
Development Director¶s summary handout.
Mr.Jablonski commented on revisions to the Sketch Plat completed by the developer to meet
resident requests.Mr.Lennar stated the following items are non-negotiable for the developer:
building materials,square footage,and home designs.He further explained some items were
also non-negotiable due to zoning and building code regulations.
The Council requested clarification on the EAW,side-facing houses,parkland dedication,price
points,cost of materials,and average base sales price.Mr.Jablonski stated the price point for
the homes would average in the high $400,000 with additional packages available that would add
greater value to the homes.
The Community Development Director clarified that there are two park related topics being
discussed.Lennar is required to dedicate land or provide cash in lieu of land in accordance with
the City¶s ordinance for parkland dedication.He noted that significant discussionhas taken place
related to the placement of playground equipment in the Laketown neighborhood which is not a
responsibility of Lennar.He noted City Staff and the Park Committee have been working to
identify the location for playground equipment in the neighborhood and an additional step of
working together with School District 112 to determine if a location within Laketown Park,
southof Victoria Elementary School,would be most conducive to achieve resident requests for a
public playground without creatingadditional access issues between the School District and the
public needed to occur.
Mr.Jablonski agreed to explore buffer landscaping adjacent to the side facing homes along
Carriage Drive and identify possible alternative home placement and orientation on the 4 lots
currently shown as side facing to Carriage Drive.
Regular City Council Meeting Minutes
May 26, 2015 ± page 7
The Council asked ifthe infrastructure was already in place prior to the proposed development,
causing the previously installed infrastructure toimpede upon Lennar¶s ability to reconfigure lot
sizes and lot facing direction.TheCity Engineer confirmed infrastructure had been installedas
part of Laketown 1st Addition which anticipated the proposed lot configuration offour side
facing homes.Shenoted that reconfiguration locatingadditional homes with access from
Carriage Drive would require removal and replacement of pavement in the streetto install
additional lot utility services.
A motion was made by Mayor O¶Connor,to Approve Resolution No.15-35;A Resolution
Approving the Preliminary Plat and Conditional Use Permit related to the PUD (Planned Unit
Development)for Laketown 9th Addition as Submitted by U.S.Home Corporation with three
additional conditions to be addressed prior to final plat approval which include alternatives
related to the four side facing home sites along Carriage Drive being provided for review,City
Staff to make contact with School District 112 related to the placement of playground equipment
within Laketown Park and verify placement can occur or an alternative location that can be
constructed,and verification that an environmental assessment has been completed for the
property and the plans for Laketown 9th address any requirements identified in the assessment.
The motion was seconded.With the majority of membersvoting in favor,the motion carried.
Vote: 4 Ayes, 1 Nay (Pavelko).
(9)NEWBUSINESS:
-A-Neighborhood Organized Garbage Collection Program
1) Agenda Statement No. 15-101
2) Exhibits
TheCity Clerk provided an overview of a neighborhood organized garbage collection program.
Information and resources are available on the City¶s website to help residents through the
processof participating in the program.The program is voluntary and may provide benefits to
residents and the City I supportive of the program.
-B-Consider MHFA Land Trust RFP
1) Agenda Statement No. 15-102
2) Exhibits
TheCity Manager reported on the RFPissued by the Minnesota Finance Agency Community
Housing Impact Program (CHIP).Carver County CDAshowed interested in applying forCHIP
funds to be used in Victoria to add four or five homes to the Land Trust Program.
Following discussion,it was the consensusof Council to table this item indefinitely;thank
Carver CDAfor being interested in a partnership and express interestin a future partnership,but
decline this opp.
Regular City Council Meeting Minutes
May 26, 2015 ± page 8
-C-Deer Run Street and Drainage Improvements
1) Agenda Statement No. 15-103
2) Exhibits
3) Resolution No. 15-36
TheCity Engineer provided an overview of the informationincluded in the feasibility report,
highlighting the existing conditions,areas to be improved,and methods the City intends to utilize
tomake the necessary improvements.Costs and detailed information were provided in the staff
report, noting a soft timeline was indicated.
A motion was made by Councilmember Strigel,to Approve Resolution No.15-36;A Resolution
Receiving and Accepting the Feasibility Report and Calling for Hearing on Improvements.The
motion was seconded.With all membersvoting in favor,the motion carried.Vote:5Ayes,0
Nays.
(10)REPORTS OF THE CITY MANAGER:
None.
(11)REPORTS OF THE MAYOR, COUNCIL MEMBERS, ATTORNEY,
COMMITTEES:
Councilmember Basa commented on the success of the City¶s Victoria Spirit Newsletter.
(12)ADJOURNMENT:
A motion was made by Councilmember Crowley,to adjourn the meeting at 10:20 p.m.The
motion was seconded.With all membersvoting in favor,the motion carried.Vote:5Ayes,0
Nays.
Respectfully submitted,
Megan Vassallo
TimeSaver Off Site Secretarial, Inc.
Chanhassen City Council ± June 22, 2015
3
CHANHASSEN CITY COUNCIL
REGULAR MEETING
JUNE 22, 2015
Mayor Laufenburger called the meeting to order at 7:10 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald,
Councilwoman Ryan, and Councilman Campion
COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom
STAFF PRESENT: Todd Gerhardt, Paul Oehme, Kate Aanenson, Todd Hoffman, Greg Sticha
and Roger Knutson
PUBLIC PRESENT:
John Chadwick 4477 Manitou, Excelsior
David Shingledecker 464 Lake Drive
Margaret & Claire Requet 9248 Hearthstead Lane, Eden Prairie
Mike McCabe 2645 E. 2nd Avenue, Denver, CO 80206
Mayor Laufenburger: Thank you and welcome to the council meeting. Those of you that are in
the chamber with us as well as those watching on Mediacom Cable Channel 8 at home.
Welcome. First action is to review the agenda. Council members are there any modifications to
the agenda? And if not we¶ll proceed with the agenda as printed and excuse me a moment. Just
need a writing utensil.
PUBLIC ANNOUNCEMENT: INVITATION TO THE FOURTH OF JULY
CELEBRATION.
Mayor Laufenburger: I want to begin with a public announcement this evening. This is, this
year Chanhassen will be celebrating it¶s 32nd Annual Fourth of July celebration and I want to
read this invitation to all people, not only in the community but also surrounding communities as
well. I¶m excited to invite everyone to the City of Chanhassen¶s largest community event of the
year, the 32nd Annual Fourth of July celebration. This celebration will be held on July 2nd, 3rd
and 4th and the event is presented by the City of Chanhassen and sponsored by the 2015
community event sponsors of which there are many. The event begins on Thursday, July 2nd
with a family night at the carnival from 3:00 p.m. until 10:00 p.m. and if my dates serve me
correct Thursday, July 2nd yes. Then Friday, July 3rd. Friday, July 3rd the activities begin at 3:30
p.m. and include the Southwest Metro Chamber of Commerce Business Expo. The Chanhassen
Rotary Taste of Chanhassen and beer and wine garden. There will be carnival rides and
concessions. A 3 on 3 basketball tournament. There will be live music by Ragtown and the ever
popular street dance featuring Casablanca Orchestra from 7:00 p.m. to 11:00 p.m. Now that¶s on
Friday, July 3rd. Then on Saturday, July 4th events start early again with the adult fishing contest
on Lake Ann at 7:00 a.m. and there are other events throughout the day at City Center Park
Attachment 5
Chanhassen City Council ± June 22, 2015
4
which include live music from American Bootleg, carnival rides and concessions. The Rotary
Taste of Chanhassen and beer and wine garden. The Chanhassen Rotary Classic Car Show
which is always a big hit and then at 2:30 is the parade sponsored by the Chanhassen Rotary
Club.Be sure to join us for a spectacular fireworks display over Lake Ann at 10:00 p.m. Bring
your families, neighbors and friends for 3 days of fun and I look forward to seeing everyone
there. And just as a reminder you can see, you can buy 4th of July tickets. Excuse me, 4th of July
t-shirts at City Hall. I¶m going to pause just for a moment. I think we may have a technical
issue. Do you have a technical issue or not? I guess we¶re okay. Alright. The last one is that be
sure to join us for a spectacular fireworks display over Lake Ann at 10:00 p.m. Bring your
families, neighbors and friends for 3 days of fun. I look forward to seeing everyone there and we
also have t-shirts available at City Hall. Beautiful gray, red and light blue t-shirts available for
many residents. Many citizens of Chanhassen that would like to come and buy their apparel for
that particular day.I know that will be a fun day. Mr. Gerhardt.
Todd Gerhardt: The display we have in the council chambers.
Mayor Laufenburger: Yes it is. It¶s very attractive. Councilman McDonald.
Councilman McDonald: Yes Mr. Mayor. What is the cost of the t-shirts?
Todd Hoffman: Eight dollars.
Mayor Laufenburger: The cost of the, I¶m glad you asked that question councilman. The t-shirts
are $8 each and they can be purchased by cash or credit card at City Hall, is that correct Mr.
Hoffman? And we have an ample supply. Enough for 2 or 3 shirts per family I would say.
Todd Gerhardt: Oh yeah.
Mayor Laufenburger: Or more. Anyway the 4th of July. It¶s one of the community events in
Chanhassen that sets us apart all across the country. I mean this is a truly an all American event.
Fourth of July in Chanhassen and we¶re lucky it¶s Thursday, Friday and Saturday this year.
Okay. Next is our consent agenda.
CONSENT AGENDA:
Mayor Laufenburger: Is there any item to be considered separately at this time? If not.
Councilman McDonald: If I could Mr. Mayor.
Mayor Laufenburger: Councilman McDonald, yes.
Councilman McDonald: I have a question about item 7. Did we as a council ever get around in
our work session to approving that?
Mayor Laufenburger: Actually Mr. Sticha do you want to answer that question? This is an item
D(7).
Chanhassen City Council ± June 22, 2015
5
Greg Sticha: Item D(7) is the letter of intent that we discussed in the work session this evening
so that is part of the consent agenda. If you wanted to have a separate discussion on it we could
do that.
Councilman McDonald: Well I just want to make sure that we as staff had, if we needed to take
a vote on it or you know voice opinion that we had an opportunity to do that.
Mayor Laufenburger: Would you like to have that item off the consent agenda Councilman
McDonald?
Councilman McDonald: No, I think Mr. Sticha has answered by my question unless one of the
other council members feel the need to do so. I don¶t.
Mayor Laufenburger: Okay. There being no item to be taken off the consent agenda may I have
a motion to approve the consent agenda?
Councilman McDonald: So moved.
Mayor Laufenburger: Thank you Councilman McDonald. Is there a second?
Councilwoman Ryan: Second.
Mayor Laufenburger: Thank you Councilwoman Ryan.
Councilman McDonald moved, Councilwoman Ryan seconded to approve the following
consent agenda items pursuant to the City Manager¶s recommendations:
1.Approve City Council Minutes dated June 8, 2015
2.Approve Planning Commission Minutes dated June 2, 2015
3.Receive Park and Recreation Commission Minutes dated May 27, 2015
4.Resolution #2015-40: Approval of Resolution Removing Parcel from the Rural Service
District, 1551 Lyman Boulevard
5.800 West 78th Street Sign Variance: Approve Request to Allow Signage with a Logo to
Exceed 30% of the Sign Display Area, Byerlys, Applicant: Lund Food Holdings,
Inc./Owner:IREP Properties
6.Approve Plans for Spent Lime Treatment Device for Lake Susan; Approve Maintenance
Agreement
7.Resolution #2015-41: Approval of Resolution Authorizing Staff to Sign a Letter of
Intent to Participate in the Metro Community Solar Subscriber Collaborative.
Chanhassen City Council ± June 22, 2015
6
8.Approval of Summary Ordinance 606 for Publication Purposes, Rezoning Children¶s
Learning Adventure from A-2 Agricultural Estate District to Planned Unit Development
(PUD).
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
VISITOR PRESENTATIONS. None.
LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE.
Mayor Laufenburger: This is the night of our monthly law enforcement and fire department
update. I would like to invite Lieutenant Eric Kittelson from the Carver County Sheriff¶s Office
to address us. Good evening Lieutenant.
Lt. Eric Kittelson: Good evening Mr. Mayor, council members. Before I get to the calls for
service I just wanted to address a couple things with the 4th of July celebration coming up next
week. Fireworks are illegal. Any substance or combination of substances or article prepared for
the purpose of producing a visible or audible effect by combustion, explosion or detonation. The
term does not include sparkling items which are non-explosive and non aerial and contain 75
grams or less of chemical mixture so basically if it flies or goes boom it¶s illegal. If you can
purchase it at a local reputable retailer it¶s not illegal but that¶s the long and short of the
fireworks.
Mayor Laufenburger: Thank you for that clarification Lieutenant.
Lt. Eric Kittelson: And we concluded the informal seatbelt survey on May 31st. There were 97
citations county wide for non use of seatbelt and 18 of those were in Chanhassen and the post
enforcement survey revealed a percentage usage rate of 97.3 which is extremely good and
something that we like to see. And then finally it¶s kind of an early announcement but the 8th
Annual Public Safety Forum. We¶re going to be hosting that at the Chanhassen Rec Center on
September 16th and drug awareness will be the topic of discussion and the time for that is yet to
be determined. Into the calls for service we had 145 citations for traffic violations. 328
warnings for traffic violations and our total calls for service were 1,127. Of those Part I crimes
were 43. Part II crimes were 35 and then non-criminal and traffic were 1,049. And then finally I
just wanted to offer another message. Parks and trails, more and more people are out enjoying
the parks and trails and please be aware of others running, biking, roller blading, and utilizing the
parks and we ask everyone to respect each other¶s personal use of the park and obviously we¶ll
be out doing extra patrols of the parks now that it¶s warmer and school¶s out and what not so,
and obviously if any time you see anything unusual or concerning call 911.
Mayor Laufenburger: Okay, any comments or questions for Lieutenant Kittelson? Okay. Just a
brief comment. I know that there¶s an event that happens during the summer. Every, the first
Saturday of every month there is a mass congregation of car enthusiasts over on Audubon near
the Autoplex and I know that that can stretch people¶s tensions just a little bit and I know that I
Chanhassen City Council ± June 22, 2015
7
think I¶ve seen a report that you¶re in dialogue with Autoplex to see if there might be a way to
reduce the, what¶s the word?
Lt. Eric Kittelson: Congestion.
Mayor Laufenburger: Congestion. Can you just talk a little bit about that?
Lt. Eric Kittelson: Yes, it¶s called Cars and Coffee. It¶s at the auto Motorplex as you said the
first Saturday of every month. 7:00 to 10:00. What time does it actually start?
Chief Don Johnson: 8:00 to 11:00.
Lt. Eric Kittelson: It starts from 8:00 to 11:00 and we have an officer there from 7:00 to noon I
believe and yes, Fire Chief Johnson and I and the Fire Marshal met with the organizer of the
event last week and are discussing some alternative solutions to relieve the congestion in the
neighborhoods at that time.
Mayor Laufenburger: We certainly don¶t want to impede people from coming to Chanhassen to
enjoy that but we recognize that anytime you have an influx of that many people and
automobiles and you know onlookers it just requires a little bit of extra patience on people¶s part,
is that correct?
Lt. Eric Kittelson: Yeah and it¶s just something we need to evaluate and continue to re-evaluate.
I think we learned last week that it¶s become one of the largest in the country and it¶s yeah, it¶s
quite popular so last year it started growing to and I think it¶s probably doubled since then.
Since last summer alone so it¶s gotten pretty large in a short period of time.
Mayor Laufenburger: Well we appreciate your efforts along with Chief Johnson¶s efforts to
make sure that that event continues in a way that can be both safe and enjoyable for everybody
so thank you very much for your work.
Lt. Eric Kittelson: Yep.
Mayor Laufenburger: Thank you Lieutenant. Next we have Chief Johnson from the
Chanhassen Fire Department. Welcome Chief.
Chief Don Johnson: Mayor thank you. Council.I¶d just like to expand a little bit from the
legalities of the fireworks. Obviously the law enforcement part of town has to deal with that. I
would encourage that we do support a fun 4th of July here but the fire department has to
recognize that once you let those aerial devices go, you have no control over them so we
encourage the public to be safe and have a good time but stay within the boundaries of the law
and try not to light things on fire with your aerial fireworks. Just to expand, and for council¶s
awareness the Autoplex actually, the Cars and Coffee is separate from the Autoplex owners.
This is a sanctioned event. A national event. It¶s held in several cities. They have been very
compliant with the interior of the Autoplex for the fire department access and some of the law
enforcement but as Lieutenant touched upon and yourself Mayor is we¶ve had some significant
Chanhassen City Council ± June 22, 2015
8
issues with access for people coming into the city. Where to park. How to get there and
obviously how to get out so I believe we¶ve got a staff meeting that planning is going to be
scheduling for us to kind of find out what we can do and how we can help and at least start
working through some of these problems. They¶re obviously compliant and this is a big event
for Chanhassen but it is getting to the point where it¶s very large on that Saturday morning both,
in all directions of traffic and all areas of that whole location there so.
Mayor Laufenburger: And Chief just, the first Saturday in July is July 4th.
Chief Don Johnson: Correct.
Mayor Laufenburger: So will, do we assume that there will be an event that day?
Chief Don Johnson: Yes Mayor.
Mayor Laufenburger: So that means it will, that will occur right on top of all of the other 4th of
July activities that we have going on here.
Chief Don Johnson: Correct.
Mayor Laufenburger: Alright.
Chief Don Johnson: And the Fire Marshal or myself or both have visited the site each time this
year and again the parking in the complex itself and the compliance with staying away from the
hydrants and the no parking zones, they are following. It¶s a matter of now it¶s spreading out so
far into the general public and access that it¶s becoming more of a pressure for both law
enforcement and the roadways here in Chanhassen when that¶s going on.
Mayor Laufenburger: Well we trust that the two of you working together with staff and the
organizers of the event will keep it a safe place for that day.
Chief Don Johnson: Correct. My report for May. We did have our staffing is still staying at 44.
I am happy to report that we¶ve had a lot of action on our hiring process. On June 2nd 7
candidates went through 2 panels. One of fire fighters and one of command staff. From that
panel we did pass 5 onto the next and new health strategies occupational therapy pre-placement
for fire fighters. We did have an occupational health company come in and run the actual pre-
physical demands testing for us this year. All 5 of those candidates did pass. At the end of the
day we did, and today I¶m happy to report that we did offer 4 conditional offers for fire fighters
starting on July 13th.Those are conditional based on passing a fingerprint background check and
a medical physical for fire fighters. It will be done by our health strategies occupational therapist
so we hope to, we hope to be putting on 4 people on July 13th. We do have one person for
station 2 and 3 for station 1 and we do have, we are hiring another female so I¶m excited that we
continue to grow in our diversity in this department so I¶ll report on, report on their progress as
we know more going forward. In May we¶ve had, we did have 53 calls for service. Our average
calls for service this month, or this year so far is about 55. We responded to 3 structure fires.
One is a detached garage here in Chanhassen on Chanhassen Road and 2 mutual aid responses.
Chanhassen City Council ± June 22, 2015
9
One in Chaska and one in Excelsior. 25 EMS calls with 2 being motor vehicle accidents with
injuries. Our monthly training was a live burn training in Edina. At the Edina Burn Tower.
EMS training. Stand pipe operations and officer training where we did do some pre-plan visits
of the Olive Branch Senior Housing and Centennial Hills Apartments. We continued with all of
our compliance requirements for MFPA. We did, we finished our vehicle maintenance for the
year. Our annual hose testing for the year. Our annual ladder testing for the year so all of our
compliant, equipment compliance are done for this year and then there¶s a list of inspections that
the Fire Marshal¶s active in currently right now. We do not have a cause for the Chanhassen
Road fire as of yet. It¶s difficult with a detached garage and electrical equipment so the
insurance company¶s hired a private investigator and we¶ll be working with them to determine a
cause. Nothing suspicious but they like to find out what happened and why. And then of
significant for the Fire Marshal¶s side of things, we did have and started our first inspection on a
residential sprinklered home up on Strawberry Lane so anything over 4,500 square foot will
require sprinkler systems and we had the first plan and we¶ve started our reviews so that will be
similar to a commercial building that¶s putting in a fire sprinkler. We¶ll have to see the rough in,
the finish and do the final on that so kind of an interesting standpoint for Chanhassen. We
understand that several other plans are coming in for that. Included some graphics for your
packet. Nothing really stands out on the last page there. I¶ve got our projected actual fire calls at
about 664 if we stay on pace so we¶re starting to climb as far as year over year. We¶re averaging
about 2 calls per day and that¶s pretty consistent for this year so that concludes my report and I
can stand for questions.
Mayor Laufenburger: Thank you Chief. Any questions or comments for Chief Johnson? Your
fire department was on TV. What was that about Chief?
Chief Don Johnson: Yes it was. One of our fire fighters applied and was accepted into a TV
show. A reality show over the last few months so surprised enough the show required or asked if
some fire fighters could come and support her on that and we did send a contingent out there to
help with the show.
Mayor Laufenburger: Very cool. Had some good reviews apparently for those fire fighters.
Chief Don Johnson: Thank you Mayor.
Mayor Laufenburger: Thank you Chief.
Chief Don Johnson: Thank you.
Mayor Laufenburger: Very much.
PUBLIC HEARING: REQUEST FOR AN ON-SALE BEER AND WINE LICENSE,
DAVANNI¶S INC. DBA DAVANNI¶S PIZZA AND HOT HOAGIES, 464 LAKE DRIVE,
SUITE 100.
Todd Gerhardt: Mayor, council, Davanni¶s Inc is requesting an on-sale beer and wine license at
464 Lake Drive, Suite 100. Staff has completed a background check on the managers and the
Chanhassen City Council ± June 22, 2015
10
officers of Davanni¶s Inc and it came back clean.This is a public hearing. Staff would ask that
you open the public hearing for citizen comments.
Mayor Laufenburger: Okay, thank you Mr. Gerhardt. First of all are there any questions of Mr.
Gerhardt by council? Okay there being none, at this time I would open the public hearing. Is
there anybody present that would like to make comment regarding the application for a liquor
license by Davanni¶s? There being none I will close the public hearing and bring this back to
council for either comment or motion.
Councilman McDonald: Mr. Mayor.
Mayor Laufenburger: Councilman McDonald.
Councilman McDonald: I¶d like to make a motion then.
Mayor Laufenburger: Okay.
Councilman McDonald: I would propose that the City Council approves the request for an on-
sale beer and wine license from Davanni¶s Inc doing business as Davanni¶s Pizza and Hot
Hoagies.
Mayor Laufenburger: Thank you for the motion Councilman McDonald. Is there a second?
Councilman Campion: Second.
Mayor Laufenburger: Thank you Councilman Campion. Any discussion?
Councilman McDonald moved, Councilman Campion seconded that the Chanhassen City
Council approves the request for an on-sale beer and wine license from Davanni¶s Inc. dba
Davanni¶s Pizza & Hot Hoagies. All voted in favor and the motion carried unanimously
with a vote of 4 to 0.
8610 GALPIN BOULEVARD INTERIM USE PERMIT: REQUEST FOR AN INTERIM
USE PERMIT FOR GRADING IN EXCESS OF 1,000 SQUARE FEET OF
APPROXIMATELY 50 ACRES OF PROPERTY ZONED AGRICULTURAL (A2);
APPLICANT: CHADWICK GROUP, INC./OWNER: HOLASEK FARMS, L.P.
Mayor Laufenburger: Do we have a staff report?
Paul Oehme: Yes Mayor, City Council members.
Mayor Laufenburger: Mr. Oehme.
Paul Oehme: Thank you. This item was brought before the Planning Commission on June 2nd.
The applicant is Chadwick Group and Holasek Farms. There was a public hearing at the June 2nd
meeting. The vote was 7 to 0 in favor of the interim usepermit. The subject site again is 8610
Chanhassen City Council ± June 22, 2015
11
Galpin Boulevard which is just south of Galpin Boulevard and north of the Twin Cities rail,
Twin Cities Western Rail line that runs through Chanhassen on the western side of town. The
applicant is requesting a grading permit specifically for excavation of approximately 52,478
cubic yards of poor soils. They also would like a, to truck in or and stockpile about 91,000 cubic
yards of material in anticipation of future development.The applicant has applied for and did
receive a building demolition permit for this project or for this site already. The grading plan is
shown here. The applicant has taken soil borings and has installed some piezometers on the site.
The areas that are in question for poor soils for future development are shown here in these two
locations. Those are the sites, areas that potentially would need to be corrected if it¶s future
development.The areas here shown are the stockpile areas. These are temporary stockpile areas
so as the developer, property owner removes material, he needs to stockpile material in and
eventually fill in some of these areas. As I had mentioned the developer has taken soil borings.
Piezometers. A lot of the site is hydronic soils which means that they¶re muck soils or unsuitable
for building so there¶s going to be, have to be a lot of grading work potentially would take place
on the site. In conjunction with that soil analysis staff did review the soils in the soil borings and
piezometer readings and we estimate that there are potentially some wetland characteristics out
on the site so we have identified areas that we would like further study for potential wetland and
specifically wetland delineation on the site consistent with Minnesota Wetland Conservation Act
and federal guidelines as well so the excavated area here on the north side, we feel that doesn¶t
show any wetland characteristics or potentially wetland areas. That area seems to be okay. The
area to the south, this area is still in question. That¶s why we¶re requesting that the developer,
property owner investigate this site for potential wetland areas as well. And again the two
stockpile sites are shown in this area and again they¶re both temporary stockpile sites. So with
that staff does concur with the application and does recommend approval for the interim use
permit. Like I had mentioned June 2nd a public hearing was held for this item so if there¶s any
questions I¶d be more than happy to try and answer them.
Mayor Laufenburger: Alright, thank you Mr. Oehme. Any member of council have a question
for Mr. Oehme? I just have one. Paul you said or in the staff report it says that since the
Planning Commission meeting staff has received additional information about the existing
conditions of the site. Is there any information that you¶ve received that would preclude us from
moving forward at this time?
Paul Oehme: Not at this time. It¶s consistent with the background.
Mayor Laufenburger: Okay. And the reason this is coming before the council is because of the
volume of dirt that they want to move, is that correct?
Paul Oehme: That¶s correct. In our code staff can permit for up to 1,000 cubic yards of material.
This is well over that allotted limit so that¶s why it has to be brought back to council for
consideration and approval.
Mayor Laufenburger: Okay. Alright. Is there any other comment or motion from the council?
Councilwoman Ryan: Mayor, I have a quick question.
Chanhassen City Council ± June 22, 2015
12
Mayor Laufenburger: Certainly, Councilman Ryan. Councilwoman Ryan excuse me.
Councilwoman Ryan: That¶s okay. In the packet it says for the hours of operation, the word
expected kind of jumped out at me. 7:00 to 7:00. Do we have guidelines set for the hours of
operation and have they agreed to work within those hours?
Paul Oehme: So the City does have standard working hours that they have to abide by and
basically those are the hours so if they want to go above and beyond that they would have to
come back to staff and potentially to the council for modifying those working hours.
Councilwoman Ryan: Okay. But so far they¶ve agreed to work within the constraints.
Paul Oehme: Work within the allotted city working hours that¶s in our code.
Councilwoman Ryan: Okay, thank you.
Mayor Laufenburger: And Mr. Oehme as is our practice you¶ve communicated with all the
property owners within 500 feet of this property, is that correct?
Paul Oehme: That¶s correct.
Mayor Laufenburger: And have you received any questions or comments back from any of
those parties regarding this?
Paul Oehme: We work with planning.
Kate Aanenson: Yeah, no. Nobody was at the Planning Commission on that but I would add,
back to Councilwoman Ryan¶s, we also require that a trucking route be identified too so, as far
as the hours of operation where it¶s expected to go and that they maintain the streets clean
because sometimes that¶s a concern too.
Paul Oehme: And that¶s part of the NPDES permit that the applicant has to follow too to make
sure that the streets and everything is up to that permit as well.
Mayor Laufenburger: Good, okay. Alright, may I have a motion?
Councilwoman Ryan: I¶ll make a motion.
Mayor Laufenburger: Councilwoman Ryan.
Councilwoman Ryan: Chanhassen City Council approves the Interim Use Permit to allow site
grading subject to the amended conditions of approval and adopts the Planning Commission¶s
Findings of Fact.
Mayor Laufenburger: Thank you. We have a motion. Is there a second?
Chanhassen City Council ± June 22, 2015
13
Councilman Campion: Second.
Mayor Laufenburger: Councilman Campion, thank you very much. Is there any discussion?
Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City
Council approve the Interim Use Permit to permit site grading up to 52,478 cubic yards of
excavation and 91,000 cubic yards of stockpile as shown on the plans prepared by Ronald
C.Hedlund, dated April 27, 2015, revised May 1, 2015, subject to the following conditions
and adoption of the Planning Commission¶s Findings of Fact and Recommendation:
1.Prior to grading within the pipeline easement the applicant must provide the pipeline
company a copy of the grading plan and obtain any necessary permits.
2.Before grading operations commence the applicant must provide the Engineering Department
with the proposed haul route. Any changes to the haul route must be communicated as
needed throughout the grading operation.
3.Before grading operations commence the applicant must provide adequate evidence that the
areas with the potential to meet the criteria for classification as jurisdictional wetland are
either;
a.not wetland due to failure to present with adequate hydrology, or
b.are delineated according to the methodologies set forth in the U.S. Army Corps of
Engineers Wetland Delineation Manual and a report must be submitted to the city for
review and approval in accordance with the Minnesota Wetland Conservation Act.
4.No excavation may occur within delineated wetlands that would not be considered no-loss of
wetland under MN Rules sections 8420.410, 8420.0415 and 8420.0420 or without meeting
proper sequencing and mitigation in accordance with the Minnesota Wetland Conservation
Act.
5.A security in the amount of $1,000.00 shall be provided for erosion control, vegetation and
site stabilization.
6.The interim use permit shall terminate on November 1, 2016.
7.Before grading operations commence, the proposed grading area south of pipeline must be
delineated according to the methodologies set forth in the U.S. Army Corps of Engineers
Wetland Delineation Manual and a report must be submitted to the city for review and
approval in accordance with the Minnesota Wetland Conservation Act.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Paul Oehme: Thank you.
Mayor Laufenburger: Thank you very much. Enjoy your dirt moving. And just for clarification
it¶s Holasek, is that correct?
John Chadwick: The emphasis is on the first syllable.
Mayor Laufenburger: Holasek. Okay.
John Chadwick: I¶ll accept that. Thank you.
Chanhassen City Council ± June 22, 2015
14
Mayor Laufenburger: Holasek, that you very much.
CONSIDER RESOLUTION AUTHORIZING PARTICIPATION IN COMMUNITY
SOLAR GARDEN WITH OAK LEAF ENERGY PARTNERS FOR SOLAR GARDEN
AT METROPOLITAN COUNCIL BLUE LAKE FACILITY.
Greg Sticha: Yes, good evening Mayor and City Council. At the June 8th City Council work
session meeting council was addressed by a developer from Oak Leaf Energy Partners and by
staff about the potential for participation in a community solar garden to be located at the Blue
Lake Wastewater Treatment facility operated by Met Council Environmental Services.During
that evening council was updated on the project and some of the parameters of the project. This
evening we¶ve invited Michael McCabe from Oak Leaf Energy Partners to once again review the
project with council as well as the public to give the opportunity for council to ask any additional
questions they might have for the developer or staff and then as well afterwards to consider a
resolution which would authorize participation of signing a subscriber agreement with Oak Leaf
Energy Partners in the community solar garden to be located at Blue Lake.
Mayor Laufenburger: Alright, thank you Mr. Sticha. Welcome Mr. McCabe. Would you just
for the record give us your name and address please.
Michael McCabe: Yes, my name is Michael McCabe. My address is 2645 East 2nd Avenue and
that¶s in Denver, Colorado.
Mayor Laufenburger: Wonderful, nice to have you here.
Michael McCabe: Thank you Mr. Mayor and council members for having me again.I apologize
the presentation is very similar to what we gave just a few weeks ago. We did a few new slides
so hopefully those will be, will be helpful.
Mayor Laufenburger: For the citizens this is brand new.
Michael McCabe: It will be brand new so those people who have not seen it before, okay. Who
have not seen it before hopefully this will be helpful into what a community solar garden is and
what the opportunity is for the City. So as background, the community solar gardens program
was a legislative initiative that was passed in 2013 by again the State Legislature to allow for the
community solar garden. It took about 18 months for the Public Utility Commission to finalize
those rules and so in late December of this year the program was officially started by Xcel
Energy.The concept of a solar garden is to allow those who either are not able to or who do not
want to install solar on their roof or at their waste water facility or on one of their city hall
buildings to participate in solar and realize the same economic benefits and the same
sustainability benefits that you would normally get if you were to put solar on your own
property. The law requires that there are at least 5 subscribers to each solar garden. Each
subscriber can take no more than 40 percent so the goal is to have as many individual subscribers
as possible. A subscriber can be a government. It can be a corporation and it can be a resident.
It can be an individual homeowner. The key is also that the, any subscriber must be in the same
Chanhassen City Council ± June 22, 2015
15
county or a contiguous county. As you¶ll hear here, what we¶re trying to do here is do a 4 mega
watts of solar gardens in Scott County which is of course just adjacent to Carver County so the
City of Chanhassen does qualify as a subscriber. Just briefly Oak Leaf, we¶re one of the nation¶s
largest solar developers. We work almost exclusively with municipalities. Be it a local city. A
county. A state agency and we often operate at critical infrastructure facilities so water treatment
plants. Excuse me, waste water treatment plants. Airports. These are important areas for us
because they typically have enough land for us to site these solar farms and they also have a lot
of electrical usage which we find is critical for any kind of solar facility. I mentioned we¶re
going to do 4 solar gardens at the Met Council Blue Lake Waste Water Treatment Facility. We
have a map later. We¶ll show you where that exactly is but if you know where Valley Fair is,
that¶s pretty good indication about you¶re within spitting distance of the solar gardens. Here¶s a
diagram that describes the relationships between all the entities. There are again the subscribers
I mentioned before could be a resident. Could be a business. Could be a city. There¶s us as the
developer and the owner of the solar system and then Xcel Energy so 3 different groups are
involved. What happens is we go out and establish relationships with subscribers such as the
City of Chanhassen. Met Council will be a subscriber to these gardens as well. We then will on
our own dime finance 100 percent of the cost of the solar garden to both build it and to operate
and maintain it on the long term basis.And then we establish a relationship with Xcel Energy
such that we sell the power directly to Xcel. They will actually get that and then provide the city
and all the subscribers a bill credit on your bill. And the bill credit, the whole key is the bill
credit needs to be more than whatever the City and other subscribers are paying to us. That delta
between those two, between the bill credit and the payment to Oak Leaf represents the economic
benefit to in this case the City. So the 4 projects will reside immediately adjacent to each other.
Again very close to Valley Fair at the Met Council site. It¶s about 20 acres of what the total site
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be generated annually from the solar systems. All 4 of them. Met Council, because they¶re
treated as 2 different subscribers by Xcel will receive about 80 percent of the kilowatt hours with
the remaining 20 percent going to at least 3 other subscribers. What we¶re proposing to do
tonight is to provide the City of Chanhassen with 18 percent or certainly up to 18 percent of that,
of that subscription. The balance, the remaining 2 percent would likely go to some other
government entities that would, that reside more closely to the solar gardens itself. The
subscription term is 25 years and as we¶ll see here too, and I think it¶s in your council packet, the
economic benefit if you do some projections over 25 years expands greatly because our price to
the City is flat for the entire 25 years whereas the bill credit itself is projected to grow at the
same rate that typical energy prices will go up which is on average about 3 percent.The goal is
to start construction in 2015. Just at the end of it and that¶s to get the permitting. Have all the
agreements in place and of course we¶ll wait until about March before we start the actual
construction because it¶s hard to do so over the winter months. So what¶s the opportunity itself?
Again 20 percent of the remaining garden subscription is about 1.3 million kilowatt hours.
We¶re looking for the City to subscribe up to 18 percent. There is no up front cost to the City.
Everything is born by Oak Leaf. Instead the City only pays for every kilowatt hour that it
receives as a bill credit on it¶s own bill so it¶s a very clear obligation or opportunity for you.
You¶re never going to pay for something that you did not receive a bill credit in return for. We
originally went out to the 30 plus communities that are served by the Blue Lake Waste Water
Treatment Facility plus Scott County as the host county and that¶s again about 30 communities.
We¶ve had very good feedback and again we¶re very close to our goal of 5 different subscribers.
Chanhassen City Council ± June 22, 2015
16
The City of Chanhassen would be the second largest subscriber behind Met Council which is
treated as transit as one and their environmental services as a second so it is a big opportunity
and the City would be a big component of this project.So we had put together a few savings
estimates just based on scenarios of different subscription options. At the very top level again is
what we think would all hope the City would be able to pursue which is an 18 percent
subscription. The net present value of those savings over the 25 year term represents just under
three-quarters of a million dollars and also about 28 percent of the City¶s usage. The other 2
scenarios represent different subscription percentages depending on if Scott County and the City
of Shakopee elect to participate and the reason that¶s important is Met Council has said that those
2 entities as the host city and county have first dibs to actually get as much of the subscription as
they would like to up to 6.7 percent. Currently it doesn¶t appear that¶s going to be the case. I
think we¶re going to have an up to 18 percent for the City. I think that¶s a very realistic
opportunity again with the city and the county participating at a much lower level. That¶s in part
because they¶re served by municipal utilities so they do not have as many Xcel accounts as the
City does. So here¶s a graph just depicting that dynamic I mentioned before. In year one the
actual saving to self are in fact net positive but it¶s not as large as it will be over time. Our rate
to you again is flat over time and, which is the blue line, and then the top line, the green line
illustrates the projected bill credit that you¶ll receive each month from Xcel Energy. And just a
note, it looks like the blue line is going down slightly. That in fact is the case only because the
way solar systems work is each year they slightly degrade so the same, or fewer kilowatt hours
are generated each year but again the same rate and that¶s why you see that line there.So that¶s
the presentation. We do have a couple of graphics in case anybody is interested in understanding
more about where this is. You can see in the yellow outline here, this is a parcel map. Scott
County parcel map. On the right of that is the Blue Lake Waste Water Treatment Facility and to
the left of that is the Valley Fair. Just to give you an idea about where this land is. It¶s treated as
buffer land. Here¶s another slide here that still came out the other way but if north is to the right
as you look at this photo and the solar panels as you can see are using this buffer land that sits
between the waste water treatment facility, which is the bottom of this picture, and there¶s
actually a forest service, or Fish and Wildlife facility just to the north in this photo. Just to the
top of this photo and then of course Valley Fair. For those of you who have never seen a large
solar farm, it¶s relatively new to Minnesota but we¶ll see hundreds of these mostly likely in the
next 2 to 3 years. This is typically what you¶ll see is a long row of panels. They¶re obviously
spread out so they don¶t shade each other and inbetween are native grasses so they¶re actually
very environmentally friendly. Very little storm water runoff concerns at all. Again here after
the grass is grown in you can kind of get a better idea about what the system itself will look like
and then of course roadways that surround this. These 4 facilities will be very close to County
Road 101. County Highway 101 I should say and so, and I think right now there¶s 39 million
people, some very large number of people who travel this road each year and so there will be a
very highly visible solar gardens which again will be part I think of the City¶s potential PR
benefit.So that¶s all I had in the presentation. I¶d love to entertain any questions.
Mayor Laufenburger: Thank you Mr. McCabe. Any questions of Mr. McCabe from the
council? Councilman Campion.
Councilman Campion: I have one. So during the subscription period can the subscribers cancel
their subscription at any point?
Chanhassen City Council ± June 22, 2015
17
Michael McCabe: So the proposal to you is no. That this is a 25 year agreement between the
two entities and in fact there is no way. You can get out of the agreement but there¶ll be some
kind of penalty to do so but no it is a 25 year term.
Councilman Campion: Okay.
Michael McCabe: And presumably if you believe in the projections which granted there are
some variables in there, some inputs that you need to play with, it should be a winning
proposition for each of those 25 years.
Mayor Laufenburger: Councilman McDonald.
Councilman McDonald: Yes sir. I¶ve got a question. Need to kind of clarify what I thought I
heard but on the subsidy that where we get the bill credits for. If that were to go down or to go
away to where now the cost is we¶re paying more for this, for the electricity than what we¶re
receiving, wasn¶t there something about we would be able to stop the contract at that point?
Michael McCabe: So there is not no. That¶s one, and as we discussed last time. That is one of
the risks that if for some reason that bill credit were to go down, and it would have to go down
pretty significantly but if it were to go down that would still be an obligation the City would have
to bear going forward.
Councilman McDonald: Okay, thank you.
Mayor Laufenburger: But Mr. McCabe is it also true that the agreement that we would enter into
with a subscription through Oak Leaf Partners, your company, isn¶t there also a, kind of an
arrangement that we have with Xcel that Xcel agrees to participate in this program for a period
of time. Is that true?
Michael McCabe: That¶s absolutely true. So there¶s a document that the City itself signs with
Xcel that speaks to that relationship. Xcel¶s guaranteeing these payments for 25 years.
Mayor Laufenburger: Right. And as we see on this screen the blue line represents the payments
to Oak Leaf and as you say the performance of the solar panel over time is predicted to go down,
which is understandable but our, we would continue to pay a certain rate for all of the power that
we use according to the subscription but the green represents the bill credits that are anticipated
based on, what are they based on? Are they based on utility rates from Xcel? Is that what
they¶re based on?
Michael McCabe: That¶s exactly right.It¶s a little more complex formula than that but basically
it¶s meant to, intended to follow the price of power and historically that¶s gone up at least 3
percent annually.
Mayor Laufenburger: Okay, so this is a projection. This is not a.
Chanhassen City Council ± June 22, 2015
18
Michael McCabe: This is.
Mayor Laufenburger: It¶s not a historical graph. This is a graph of what people would suggest
the future will look like.
Michael McCabe: That¶s correct and so the very first data point in year one, that¶s an actual
number if we were to produce a kilowatt hour today, you would get that bill credit but you¶re
right. It is a projection of 3 percent per year.
Mayor Laufenburger: Okay. And one more thing, I think you said this but the cost of building
this solar farm, or this solar garden. Building a garden, are you planting flowers by the way?
Michael McCabe: We are not planting flowers but.
Mayor Laufenburger: Alright so this solar garden that you¶re building, you are absorbing that
cost and obviously you recover that initial investment over a period of time based on the
subscription that you have, is that correct?
Michael McCabe: That¶s correct so we.
Mayor Laufenburger: But there¶s no cost to Chanhassen? We don¶t have to kick in 10 grand or
100 grand to help you get off the ground right?
Michael McCabe: That¶s a great point. No up front cost to the City.
Mayor Laufenburger: Alright. Now you also answered another question. Is there anything
environmentally unkind about a solar garden?
Michael McCabe: Well we certainly don¶t think so. Obviously there¶s a construction period
when you have trucks out there doing you know construction work but other than that they
typically sit there. They¶re very friendly neighbors and they don¶t pollute. There¶s no emissions
of any kind and no noise so in our view they¶re fantastic neighbors.
Mayor Laufenburger:Is there any light reflection that would impede airplane traffic or anything
like that?
Michael McCabe: There is not. We¶ve spent many a year with the FAA. We¶re the largest
provider of solar farms at airports around the country. We helped the FAA create their
guidelines around glare studies which is part of the whole glare issue and they do not. Now at a
perfect angle they could but we have an agreement with Scott County that, and the City of
Shakopee that if it were to do that we would adjust the panels but typically no. They would not
glare in this instance.
Mayor Laufenburger: Okay. Alright. Do they make any noise?
Chanhassen City Council ± June 22, 2015
19
Michael McCabe: They don¶t make any noise. If you¶re very close to the inverter, which is the
smart device which I showed a brief picture of, you could hear something but you¶d have to be
about from here to Greg I think in order to hear it.
Mayor Laufenburger: Okay. Well we stay that far away from Greg. Thank you Mr. McCabe.
Appreciate your coming to address the council tonight.
Michael McCabe: Okay, thank you.
Mayor Laufenburger: Mr. Sticha is there anything you¶d like to add?
Greg Sticha: No I think Mr. McCabe very eloquently presented exactly what he had presented to
council 2 weeks ago. The project itself, staff had a high level of interest in it. It was thoroughly
vetted by the Met Council. Their legal team had gone through the process. They¶ve worked
with the developer on negotiating the subscriber agreement so staff feels confident that because
of that and who our participating partners are, that it¶s going to be a very good relationship.
Mayor Laufenburger: Alright. And Mr. Sticha just to, any comments or questions from council
for Mr. Sticha? Alright, could you just restate for us, for those that are in the chamber as well as
those watching at home, if we were to enter into this subscription agreement with Oak Leaf,
based on our current usage, what would our likely savings be in the first year based on our
participation. Utility savings.
Greg Sticha: Assuming that we are participating at an 18 percent subscription. That no other
entities subscribe at larger amount, that we are at the 18 percent we¶d save about, a nominal
amount the first year. $5,000. That¶s based on our 28 percent of the City¶s total eligible load for
solar garden participation. Obviously $5,000 then possibly would increase by 3 percent per year.
Mayor Laufenburger: And then assuming that the graph on the screen that we see here,
assuming that those bill credits from Xcel Energy follow the likely rate of that cost of energy
from Xcel, we would expect that $5,000 to grow incrementally over the 25 years, is that correct?
Greg Sticha: That¶s the expectation, yep.
Mayor Laufenburger: Okay. Alright. Okay. Let¶s bring this back to council. Is there anything
else that you wanted to say Mr. Sticha?
Greg Sticha: No.
Mayor Laufenburger: Let¶s bring this back to council. Any comment, discussion or motion?
Councilwoman Ryan: Mr. Mayor I¶ll make a motion.
Mayor Laufenburger: Thank you Councilwoman Ryan.
Chanhassen City Council ± June 22, 2015
20
Councilwoman Ryan: The City Council approves a resolution authorizing participation and
signing of a subscriber agreement with Oak Leaf Energy Partners to be located at the Blue Lake
Waste Water Treatment Facility operated by the Metropolitan Council Environmental Services.
Mayor Laufenburger: Thank you. Is there a second?
Councilman Campion: Second.
Mayor Laufenburger: Thank you Councilman Campion. Any further discussion?
Resolution #2015-42: Councilwoman Ryan moved, Councilman Campion seconded that
the Chanhassen City Council approves a resolution authorizing participation and signing
of a subscriber agreement with Oak Leaf Energy Partners to be located at the Blue Lake
Waste Water Treatment Facility operated by the Metropolitan Council Environmental
Services. All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Mayor Laufenburger: Thank you Mr. Sticha and Mr. McCabe.
COUNCIL PRESENTATIONS.
Mayor Laufenburger: Any council presentations? I have one. Last council meeting I made
reference to a number of student athletes in the Easter Carver County School District and also the
Minnetonka School District who were participating in State athletic competition and one of those
that I highlighted was that the Chanhassen Storm High School baseball team had qualified for
the State tournament and the team advanced through the State tournament to the point that they
reached their final game against Lakeville North. Well apparently Lakeville, the Lakeville
Mayor felt pretty strongly about his team competing very favorably against the Chanhassen High
School team and as a result of that made a wager and the wager was that whichever team won,
the mayor of the losing city would have to wear the hat from the winning team at the next
televised council meeting. Well you notice that I¶m not wearing a Lakeville hat at this council
meeting and that¶s because the Chanhassen High School Storm baseball team last Monday night
defeated Lakeville North at Target Field in the State Class 3A title game by a score of 2 to
nothing. And during the game I was keeping Mayor Matt Little up to date on the score via social
media and, by the way it was social media that this wager was made. Is there a statute about me
doing that Mr.?
Roger Knutson: I¶ll have to disqualify myself Mayor. I have a conflict of interest.
Mayor Laufenburger: Oh that¶s right. You represent both the City of Lakeville and the City of
Chanhassen don¶t you which means you will be present on Monday, July 6th.
Roger Knutson: Yes sir.
Mayor Laufenburger: At the Lakeville City Council meeting when I come in with my
Chanhassen hat and place it on the head of Mayor Matt Little. Is that correct?
Chanhassen City Council ± June 22, 2015
21
Roger Knutson: That¶s absolutely correct Mayor.
Mayor Laufenburger: Councilman McDonald.
Councilman McDonald: Mr. Mayor, I think you need to bring two hats and show which city that
he favors.
Roger Knutson: I didn¶t participate in the wager Mayor.
Councilman McDonald: It doesn¶t make any difference.
Todd Gerhardt: We already know who Roger really favors.
Roger Knutson: You betch ya.
Mayor Laufenburger: Anyway I certainly join with the rest of the council in congratulating the
Chanhassen High School baseball team for being the winner of this year¶s Class 3A title game.
And as a matter of fact, at a celebration following the game I was present and I spoke to the team
and I read a proclamation making June 15, 2015 Chanhassen High School Storm Baseball Day
and that proclamation was delivered to the high school. And I also had the pleasure of giving to
each of the 11 seniors of that team a key to the city reminding them that that key didn¶t open any
doors except it may open doors to their future so anyway that was, that was news that I wanted to
give at this time.
ADMINISTRATIVE PRESENTATIONS.
Mayor Laufenburger: Any administrative presentations Mr. Gerhardt?
Todd Gerhardt: Mayor, council members. It is a tradition here with the City Council we always
try to cancel one meeting during the summer and so we¶ve done some scheduling and it looks
like we can cancel our Monday, July 13th meeting and then our next City Council meeting would
be July 27th at 7:00 here in the council chambers. So our July 13th Monday meeting will be
cancelled so you can have a couple extra days to relax and enjoy these beautiful weather we¶re
having and come off of that great 4th of July celebration which the t-shirts were broadcast. We
couldn¶t see them but they were broadcast to the public and wish everybody to have a safe 4th of
July celebration.
Mayor Laufenburger: Alright and just a reminder to council, the night of July 13th though there
will be no council meeting, the fire department will be having their black hat ceremony and I
think you might have received an invitation so if you want to be part of that, let¶s make sure we
note that as a public, potential public meeting Mr. Gerhardt.
Todd Gerhardt: Yes I will.
Mayor Laufenburger: Alright.
Chanhassen City Council ± June 22, 2015
22
CORRESPONDENCE DISCUSSION. None.
Councilman McDonald moved, Councilwoman Ryan seconded to adjourn the meeting. All
voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council
meeting was adjourned at 8:05 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
City of Corcoran
2015 City Council Schedule
Agenda Item 13.
Page 1 of 2
August 13, 2015
Performance Report
Resolution Accepting Donation from Jaycees
Review plan to pave gravel collector road; select project
Discussion of City Staff vs. Consultant Staff
City Council minutes
Parks and recreation employee
Scoreboard purchase
Strategic Goal Update
August 27, 2015
Planning Project Update
Code Compliance Report
2016-2017 Capital Improvement Plan
2016 Fee Schedule
Letter of Support, Brockton Interchange
Building right request - Donald Loukusa
Night to Unite report
2016 Budget Update
Conditional Offer – Administrative Assistant
September 10, 2015
NWHHSC Annual Report
Performance Report
Assessment plan for paving gravel collector roads
Adopt Preliminary Levy
Gambling Ordinance
Consideration of NWHHSC Membership
September 24, 2015 (Brad and Kendra not able to attend)
Planning Project Update
Code Compliance Report
Performance Report
Call Assessment Hearing – Downtown Utility and Street Improvement Project
Background check policy
City Council Compensation
City of Corcoran
2015 City Council Schedule
Agenda Item 13.
Page 2 of 2
October 8, 2015 (also hold Charter commission meeting)
Performance Report
Public Hearing: assessments for paving gravel collector road; consider ordering
plans and specifications
October 22, 2015
Planning Project Update
Code Compliance Report
Performance Report
TIF Report – allocation of past and remaining funds
Assessment Hearing – Downtown Utility and Street Improvement Project
November 12, 2015
Performance Report
Ordinance Regulating Peddlers, Solicitors, and Transient Merchants
Downtown Utility and Street Improvement Project
o Review Plans and Specifications
o Consider authorizing bid of project
November 23, 2015 (Monday)
Planning Project Update
Code Compliance Report
Performance Report
Consider authorizing bids for downtown utility and street improvement project
Consider authorizing bids for paving gravel collector road
Recognition program for employees, elected officials, and appointed officials
December 10, 2015
Performance Report
Truth-in-Taxation Hearing
December 21, 2015 (Monday)
Planning Project Update
Code Compliance Report
Performance Report
Adopt 2016 Budget and Levy
Consider approving bid for downtown utility and street improvement project
Consider approving bid for paving gravel collector road