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Home My WebLink About2015-08-27 Council Minutes - Part 1City of Corcoran City Council Meeting Minutes August 27, 2015 - 7:00 PM The Corcoran City Council met on August 27, 2015, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gottschalk, Lieutenant Burns, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Keefe, seconded by LaFave to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Randy Baudler, 9259 Foxline Dr, addressed the Council on the possible proposal to pave Trail Haven Road. Mr. Baudler thanked the City Council for considering paving Trail Haven. Mr. Baudler noted that the concerns raise by those who spoke against the project may not represent all in the area. Mr. Baudler pointed out that there are traffic issues on the road related to traffic count, speed, a portion of the road known as Cemetery Hill and gravel washing out. Caroline Holford, 9220 Foxline Dr. addressed the Council on the possible proposal to pave Trail Haven Road. Mrs. Holford spoke in favor of the project and noted safety concerns. Mrs. Holford noted in the past there has been support for this project and at the Public Hearing for the street improvements for Foxline there were two members of the community who wanted Trail Haven to be paved as the priority. Mrs. Holford pointed out that the cost for paving will go up the longer the project is delayed. 5. Presentations No presentations were made. 6. Consent Agenda a. Draft Minutes of the August 13, 2015 Work Session b. Draft Minutes of August 13, 2015 Council Meeting c. Resolution 2015 -47 Accepting Northwest Area Jaycees Donation d. Resolution Approving Temporary Charitable Gambling License 2015 -45 Mayor Guenthner asked that item c. be removed from the consent agenda. MOTION: made by Thomas, seconded by Keefe to approve consent agenda items a., b., and d. as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Mayor Guenthner read aloud Resolution 2015 -47 and noted the City is appreciative of the donation. MOTION: made by LaFave, seconded by Hank to approve consent agenda item c. as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) City of Corcoran City Council Meeting Minutes August 27, 2015 - 7:00 PM MOTION: made by Keefe, seconded by Thomas to approve the financial claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) City Administrator Martens was asked about the Sawgrass development and noted it had a zero balance. b. All Financial Claims MOTION: made by LaFave, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos /Commissions a. Planning Update received, no action required. b. Code Compliance Report received, no action required. c. Night to Unite Recap received, no action required. Mayor Guenther thanked City Planner Lindahl and Code Compliance Official Pritchard for their reports. Mayor Guenther thanked Director of Public Safety Gottschalk for this report and thanked all staff for their participation in the Night to Unite program. 9. Planning Business / Landform No planning business was presented. 10. Unfinished Business a. City Council Minutes Council discussed the two options, noting that they like the additional information for historical and public hearing purposes. Council cautioned that the longer it takes create the minutes the more chance for editorial. Per consensus, Council directed staff to move forward with summary minutes. b. Public Works Facility Update Administrator Martens presented the report, noting there was a meeting on Tuesday and presented the City position to the parties. Contractors have asked for two weeks to review and then the City will have to determine if a fix can be resolved or if litigation is required. Council discussed noting a concern on substantial completion and possible compaction. City Administrator Martens will provide a report at the next council meeting. c. Paving Gravel Collector Roads Councilor Keefe discussed as he asked that this be added to the agenda. Council discussed whether or not continue to discuss paving. Council discussed stop signs as an approach to traffic control on Trail Haven. Staff noted Public Safety, Public Works and Engineering would all need to be involved in putting up stop signs. Council discussed when this item would be brought back to Council and the assessment policy. Council directed staff to bring this item back to Council on September 24 and provide and updated binder of information. Discussion continued on stop signs. MOTION: Thomas, second by Keefe to direct staff install stop signs on at 93rd Ave. with the caveat that if there are significant reasons not to, to confer with the Mayor and address them. Voting Aye: Guenthner, Keefe, LaFave, and Thomas Voting Nay: Hank (Motion carried 4:1) City Administrator Martens noted he was uncomfortable with the direction of Council regarding the stop signs but would carry out their direction. d. Capital Improvement Plan City Administrator Martens presented report noting the ordering of an additional dump truck was the catalyst for the discussion. Per Council direction at July 23 staff was asked to bring a report with a City of Corcoran City Council Meeting Minutes August 27, 2015 - 7:00 PM replacement index. Council discussed the replacement index and noted its strengths and concerns. City Administrator Martens noted that this purchase would be locked in at 2015 pricing rather than 2016 pricing. MOTION: Thomas, second by Keefe move to approve option recommendation # 1. Voting Aye: Guenthner, Keefe, LaFave, and Thomas Voting Nay: Hank (Motion carried 4:1) e. 2016 Budget Report presented by City Administrator Martens outlining the next steps including approving the preliminary levy on September 10. 11. New Business a. Design Guideline Update City Administrator Martens presented report pointing out the grant funding, subcommittee and timeline. Councilor LaFave was designated as a new Council representative to the subcommittee. MOTION: made by Thomas, seconded by Hank to approve staff's recommendation. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Conditional Offer— Administrative Assistant Report presented by City Clerk /Administrative Services Coordinator Beise. MOTION: made by LaFave, seconded by Thomas to approve the conditional offer for the administrative assistant. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Labor Agreement Negotiation Process Report presented by City Administrator Martens. Mayor Guenthner and Councilor Hank were designated as the representatives to this subcommittee. 12. Unscheduled Items — None 13.2015 Council Schedule Councilor LaFave thanked those who attended Country Daze. 14. Council Liaison Calendar 15. Adjournment MOTION: made by Hank, seconded by Keefe to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 8:37 pm. L�&� Je sica Beise — City Clerk/Administrative Services Coordinator