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HomeMy WebLinkAbout2015-09-24 Council MinutesCity of Corcoran City Council Meeting Minutes September 24, 2015 - 7:00 PM The Corcoran City Council met on September 24, 2015, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were Director of Public Safety Gottschalk, City Engineer Torve, Lieutenant Burns and City Clerk /Administrative Services Coordinator Beise. Excused was City Administrator Martens. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by LaFave, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Joe Broughton, 9475 Trail Haven Road, addressed the Council on the potential paving of Trail Haven Road. Mr. Broughton was specifically concerned with is a survey of resident was completed, the possible 55 mph speed limit, the $15,000 assessment and how that is paid and if the value of the improvement will be equal to the assessment costs. Mr. Broughton noted he was opposed to the Trail Haven paving project. Randy Baudler, 9259 Foxline Drive, addressed the Council on the potential paving of Trail Haven. Mr. Baudler was specifically concerned with the reaction to his comments at a previous meeting which lead to the stop sign discussion at September 10'" meeting, the staff report information relating to the number of times the gravel roads are graded, and the speed survey and its timing. Jim Helel, 9017 Trail Haven Road, addressed the Council on the potential paving of Trail Haven Road. Mr. Helel was specifically concerned with the $15,000 assessment, the project proposed last year didn't have an assessment, the speed will be 70 mph rather than 55 mph, and the value of the improvement will be equal to the assessment costs. Mr. Broughton noted he was opposed to the Trail Haven paving project. Mayor Guenthner thanked the open forum participants for their comments, noted their comments will be addressed in two items on the agenda. 5. Presentations No presentations were had. 6. Consent Agenda a. Draft Minutes of the September 10, 2015 Council Meeting b. Student Commissioner Application —Karin Beck MOTION: made by Keefe, seconded by Thomas to approve the consent agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by LaFave to approve the escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes September 24, 2015 - 7:00 PM b. All Financial Claims MOTION: made by Keefe, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Update received, no action required. b. Code Compliance Report received, no action required. c. Public Safety Report — Trail Haven Road Director of Public Safety Gottschalk presented the report, noting the speed study focused on morning and afternoon high traffic time periods and the perception of speeding. Mayor Guenthner provided brief background on the paving discussion and traffic control measures (stop signs, etc.) discussed over the last several meetings. Council discussed the speed limit requirements and permanent speed signs. Staff was directed to provide an update on the permanent speed signs at the next meeting. 9. Planning Business / Landform No planning business was presented. 10. Unfinished Business a. Downtown Lift Station Location and Trunk Costs City Engineer Torve presented the report, outlining the two options presented at the September 10th meeting and the third option, a hybrid of the other two options that Council asked staff to investigate. City Engineer Torve outlined the temporary and permanent costs for each of the proposed projects, reviewed the master sewer plan map, and proposed cost of the lift station cost that was included in the feasibility report from July 231. Council discussed their opinions on infrastructure, the intent of the original project and the costs of the project. MOTION: made by Thomas, seconded by LaFave to direct staff to develop a feasibility study with option C. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Assessment Public Hearing — Downtown Street and Utility Project Council reviewed the report. City Engineer Torve noted that some assessments are at the end of a project and holding the public hearing now allows for public comment before moving forward with the project. Council directed staff for an updated outline of the sources and uses for funding from the utility fund with the option C lift station for the public hearing. MOTION: made by LaFave, seconded by Keefe to call the Public Hearing for the Downtown Street and Utility Project held on October 22. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Paving Gravel Collector Roads Mayor Guenthner commended staff on their efforts in putting together the report and reviewed the materials that were included in the staff report. City Engineer Torve reviewed the seven financing models in engineering memo from September 2014. There was support for paving gravel roads. Council discussion focused on how to fund the paving projects with support for a not to exceed flat fee for assessments and a funding model that blends various funding sources. Discussion was had on property rights, assessments for future development rights, legal process for assessments, and assessments on neighborhood roads. Per consensus Council directed staff to utilize the Table 7 City of Corcoran City Council Meeting Minutes September 24, 2015 - 7:00 PM model of blended funding to compare costs of the two most contentious segments of Trail Haven Road and two comparable sections of Willow Drive. 11. New Business a. Hanover Volunteer Fire Department— Fire Protection Contract Public Safety Director Gottschalk presented the report noting the formula for payment has changed and is now based on market value and call volume on a five year average. MOTION: made by Hank, seconded by LaFave to approve the contract with Hanover Volunteer Fire Department for Fire Protection Services. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Consideration of NWHHSC Membership Council reviewed the staff report. MOTION: made by Thomas, seconded by Hank to approve Resolution 2015 -54 authorizing the withdrawal from the Northwest Hennepin Human Services Council Amended Joint and Cooperative Agreement. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Corcoran Insert — 2016 Proposed Levies and Taxes Notice Council reviewed the staff report. Mayor Guenthner noted that he had some minor grammatical changes and one suggestion to provide context for tax rate sentence. MOTION: made by Thomas, seconded by Hank to authorize staff to submit the insert with clerical corrections. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. City Council Compensation Council reviewed the staff report. Council discussed office hours for the Mayor and the comparative cities. Per consensus, Council directed staff to add a taxable market value and an annual budget column to the table present and bring this item back at a future meeting. 12. Unscheduled Items No unscheduled items were presented. 13.2015 Council Schedule Council schedule was not reviewed, but available in the Council packet. 14. Council Liaison Calendar Council calendar was not reviewed, but available in the Council packet. 15. Adjournment MOTION: made by Keefe, seconded by Hank to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 9:18 pm. 'Plica Beise — City Clerk /Administrative Services Coordinator